01 16 2013 SpCouncil AgendaPage
Township of
Proud Heritage, Exciting Future
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING AGENDA
ORO- MEDONTE COMMUNITY CENTRE
BANQUET HALL
71 Line 4 North
Wednesday, January 16, 2013
9:30 a.m.
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. REPORTS OF MUNICIPAL OFFICERS:
2 -20 a) Robin Dunn, Chief Administrative Officer and Senior Management Team re:
2013 Budget Deliberations.
5. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report
c) Robin Dunn, Chief Administrative Officer, re: Labour relations /employee
negotiations (Arbitration).
6. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
7. CONFIRMATION BY -LAW:
21 a) By -Law No. 2013 -006 Being a by -law to confirm the proceedings of the
Special Council meeting held on Wednesday,
January 16, 2013.
8. ADJOURNMENT:
a) Motion to Adjourn.
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Township of
Proud Heritirge, Excitbr q Future
January 16th, 2013
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At the January 9th, 2013 Council Meeting, Council received an updated 2013 Budget
summary.
The current draft 2013 Budget includes an overall residential tax impact of 1.25%
(Oro - Medonte share: 3.54 %).
At the last two budget deliberation meetings Council has considered allocating
additional funds to deal with infrastructure needs (Arena /Roads).
This budget cycle, with the 2013 County and School Board tax increases, allows
greater flexibility for Oro- Medonte.
The following options in the presentation highlight advantages for Council to consider
additional investment for the Arena or Roads Rehabilitation, while continuing to
address Council's goal of fiscal sustainability.
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January 16, 2013 Draft Budget
Operating
1.54%
Capital
2.00%
Oro - Medonte
3.54%
Overall Tax Impact
(Residential)
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1.25/
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Debt Financing Implications —Jan. 16, 2013 Draft Budget (Arena Option 1)
$1,700,000 Issue re. Arena (Life Cycle Upgrades)
$1,000,000 Issue re. Community Centre
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Existing Debt
1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335
731,543
451,796
231,497
Debt charges - Arena
205,000 205,000 205,000 205,000 205,000
205,000
205,000
205,000
205,000
205,000
Debt charges - community centre
120,000
120,000
120,000
120,000
120,000
120,000
1,230,491 1,435,491 1,386,015 1,350,672 1,350,672 1,186,335 1,056,543
776,796
556,497
325,000
325,000
Debt charges as% of Tax levy
9.48% 10.74% 10.07% 9.53% 9.25% 7.89%
6.82%
4.87%
3.39%
1.92%
1.86%
$2,000,000.00
$1,800,000.00
$1,600,000.00
$1,400,000.00
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00
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14.0
10.0
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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Draft 2013 Budget — Supplemental Debt Financing
Arena Option 1 &Roads (revised)
Operating
1.54%
Capital
3.00%
Oro - Medonte
4.54%
Overall Tax Impact
(Residential)
1.66%
(4iv'.% 5
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Debt Financing Implications - Arena Option 1 & Roads (revised)
$1,700,000 Issue re. Arena (Life Cycle Upgrades)
$1,000,000 Issue re. Community Centre
$1,100,000 Issue for High Volume Road Rehabilitation
2013 2014 2015 2016 2017
2018
2019
2020
2021
2022
2023
Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672
861,335
731,543
451,796
231,497
Debt charges - Arena 205,000 205,000 205,000 205,000
205,000
205,000
205,000
205,000
205,000
205,000
Debt charges - community centre
120,000
120,000
120,000
120,000
120,000
120,000
Debt charges - paving 128,000 128,000 128,000 128,000
128,000
128,000
128,000
128,000
128,000
128,000
Debt charges as % of Tax levy
$2,000,000.00
$1,800,000.00
$1,600,000.00
$1,400,000.00
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00
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1,230,491 1,563,491 1,514,015 1,478,672 1,478,672 1,314,335 1,184,543 904,796 684,497 453,000 453,000
9.48% 11.70% 11.00% 10.43% 10.13% 8.74% 7.65% 5.67% 4.16% 2.68% 2.60%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
0
14.0%
10.0%
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Draft 2013 Budget — Supplemental Debt Financing
Arena Option 2
Operating
1.54%
Capital
4.12%
Oro - Medonte
5.66%
Overall Tax Impact
(Residential)
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2.12/0
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Debt Financing Implications —Arena Option 2
Additional $2,200,000 for Arena
1,230,491 1,701,491 1,652,015 1,616,672 1,616,672 1,452,335 1,322,543 1,042,796 822,497 591,000 591,000
Debt charges as % of Tax levy 9.48% 12.73% 12.00% 11.40% 11.07% 9.66% 8.54% 6.54% 5.00% 3.49% 3.39%
$2,000,000.00
$1,800,000.00
$1,600,000.00
$1,400,000.00
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00
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2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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2013 2014 2015 2016 2017 2018
2019
2020
2021 2022 2023
Existing Debt
1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335
731,543
451,796
231,497
Debt charges - Arena
471,000 471,000 471,000 471,000 471,000
471,000
471,000
471,000 471,000 471,000
Debt charges - community centre
120,000
120,000
120,000
120,000 120,000 120,000
1,230,491 1,701,491 1,652,015 1,616,672 1,616,672 1,452,335 1,322,543 1,042,796 822,497 591,000 591,000
Debt charges as % of Tax levy 9.48% 12.73% 12.00% 11.40% 11.07% 9.66% 8.54% 6.54% 5.00% 3.49% 3.39%
$2,000,000.00
$1,800,000.00
$1,600,000.00
$1,400,000.00
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00
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2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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Draft 2013 Budget — Supplemental Debt Financing
Arena Option 2 & Roads
Operating
1.54%
Capital
5.12%
Oro - Medonte
6.66%
Overall Tax Impact
(Residential)
2.53%
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Debt Financing Implications -Arena
Option 2 &
Roads
Additional $2,200,000 for Arena
$1,100,000 Issue for High Volume Road Rehabilitation
2013 2014 2015 2016 2017 2018
2019 2020
2021
2022 2023
Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335
731,543 451,796
231,497
Debt charges - Arena 471,000 471,000 471,000 471,000 471,000
471,000 471,000
471,000 471,000 471,000
Debt charges - community centre 120,000
120,000 120,000
120,000 120,000 120,000
Debt charges - paving 128,000 128,000 128,000 128,000 128,000
128,000 128,000
128,000 128,000 128,000
1,230,491 1,829,491 1,780,015 1,744,672 1,744,672 1,580,335
1,450,543 1,170,796
950,497 719,000 719,000
Debt charges as% of Tax levy 9.48% 13.69% 12.93% 12.31% 11.95% 10.51%
9.36% 7.34%
5.78% 4.25% 4.12%
$2,000,000.00
$1,800,000.00
14.0/
$1,600,000.00
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$1,400,000.00
$1,200,000.00
10.0%
$1,000,000.00
$ 1,230
491.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00
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Draft 2013 Budget
Tax Impact &Debt Financing Options (revised)
Operating
1.54%
1.54%
1.54%
1.54%
Capital
2.00%
3.00%
4.12%
5.12%
Oro - Medonte
3.54%
4.54%
5.66%
6.66%
Overall Tax Impact
o
1.25/
0
1.66/
0
2.12/
0
2.53/
(Residential)
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Tax Impact
e Management Charges
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RESIDENTIAL PROPERTY WITH WASTE CHARGE IN 2012
ASSESSMENT OF 381,421
ASSESSMENT OF
2012
2013
CHANGE
% CHANGE
TOWNSHIP
1371.06
1419.60
48.54
3.54%
COUNTY
958.93
1151.87
192.94
20.12%
EDUCATION
822.43
808.61
-13.82
-1.68%
WASTE
186.00
0.00
- 186.00
- 100.00%
TOTAL
3338.43
3380.08
41.65
1.25%
ASSESSMENT OF
200,000
-68.07
-3.70%
ASSESSMENT OF
300,000
-9.10
-0.34%
ASSESSMENT OF
500,000
108.83
2.52%
ASSESSMENT OF
600,000
167.80
3.26%
ASSESSMENT OF
700,000
226.77
3.80%
ASSESSMENT OF
800,000
285.73
4.20%
(4ivi%, tledonl� 13
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RESIDENTIAL PROPERTY WITH NO WASTE CHARGE IN 2012
FARMLAND, MANAGED FOREST
ASSESSMENT OF
ASSESSMENT OF
100,000
100,000
2012
2013
CHANGE
% CHANGE
TOWNSHIP
359.46
372.19
12.72
3.54%
COUNTY
251.41
301.99
50.58
20.12%
EDUCATION
215.62
212.00
-3.62
-1.68%
TOTAL
826.50
886.18
59.69
7.22%
COMMERCIAL PROPERTY WITH NO WASTE CHARGE IN 2012
ASSESSMENT OF
100,000
2012
2013
CHANGE
% CHANGE
TOWNSHIP
450.08
466.01
15.93
3.54%
COUNTY
314.79
378.13
63.34
20.12%
EDUCATION
1264.10
1260.00
-4.10
-0.32%
TOTAL
2028.97
2104.14
75.17
3.70%
INDUSTRIAL PROPERTY WITH NO WASTE CHARGE IN 2012
ASSESSMENT OF
100,000
2012
2013
CHANGE
% CHANGE
TOWNSHIP
553.03
572.61
19.58
3.54%
COUNTY
386.78
464.60
77.82
20.12%
EDUCATION
1502.60
1590.00
87.40
5.82%
TOTAL
2442.41 2627.21 184.80
7.57%
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* Example
Werall tax impact (including waste charge) — Farmland
95 Acre Farm
$301,000 Assessed Value (phased in)
$58.97/$1001000 (@ 25 %) _ $44.22
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4a) Robin Dunn, Chief Administrative Officer and Senior ...
Verbal Matters
gg
—��► (Section 12.3 of Township's
rAr�ltrp< Procedural By-Law No. 2011 -011
Protd Heritage, F_xdriKg Fidiare
Name: Robin Dunn, Chief Administrative Officer
Item Number /Name
4a) -2, RD, CAO and SMT re: 2013 Budget Deliberations
Severn Sound Environmental Association
Meeting Date: January 16, 2013
Motion No: SC130116 -3
Type of Meeting: ❑ Council FSpecial Council
Committee of Adjustment ❑ Accessibility Advisory Committee
Recreational Technical Support Group
Human Resources Committee
Speaking Notes:
• Council was advised that the funding allocation requested by the SSEA ($4,000) would be
covered off in the water works (user pay) of the Transportation and Environmental Services
2013 draft budget.
Page 17 of 21
1/25/13
4a) Robin Dunn, Chief Administrative Officer and Senior ...
Verbal Matters
(Section 12.3 of Township's
Procedural B Law No. 2011 -011
y- )
Prood Heritage, Exeirirg Fware
Name: Robin Dunn, Chief Administrative Officer
Item Number /Name
4a) -3, RD, CAO and SMT re: 2013 Budget Deliberations
Orillia Library
Meeting Date: January 16, 2013
Motion No: SC130116 -4
Type of Meeting: ❑ Council FSpecial Council
Committee of Adjustment ❑ Accessibility Advisory Committee
Recreational Technical Support Group
Human Resources Committee
Speaking Notes:
• Council was advised that the 2013 draft budget included a 5.0% allocation to deal with the
increase costs associated with the Orillia Public Library contract.
• The Director of Recreation & Community Services indicated that a 2.5% adjustment to the
Orillia Library contract would effectively have the individual user subsidy equivalent to the
City of Barrie for 2013.
Page 18 of 21
1/25/13
4a) Robin Dunn, Chief Administrative Officer and Senior ...
Verbal Matters
—� N (Section 12.3 of Township's
l By-Law Proceura Law No. 2011 -011
Y- )
Prorid Heritage, Exeirixg Adiare
Name: Robin Dunn, Chief Administrative Officer
Item Number /Name
4a) -4, RD, CAO and SMT re: 2013 Budget Deliberations
Oro Medonte Chamber of Commerce
Meeting Date: January 16, 2013
Motion No: SC130116 -5
Type of Meeting: ❑ Council FSpecial Council
Committee of Adjustment ❑ Accessibility Advisory Committee
Recreational Technical Support Group
Human Resources Committee
Speaking Notes:
• Council was advised that staff have included an additional $1,000 over the 2012 base in
the draft 2013 budget for the Oro - Medonte Chamber of Commerce - not the $2,000 amount
requested.
Page 19 of 21
1/25/13
4a) Robin Dunn, Chief Administrative Officer and Senior ...
Verbal Matters
(Section 12.3 of Township's
Procedural B Law No. 2011 -011
y- )
Prood Heritage, Exeirirg Fware
Name: Jerry Ball, Director of Transportation and Environmental Services
Item Number /Name
4a) -5, RD, CAO and SMT re: 2013 Budget Deliberations
Lake Simcoe / South — Eastern Georgian Bay Clean —Up Fund
Meeting Date: January 16, 2013
Motion No: SC130116 -6
Type of Meeting: ❑ Council FSpecial Council
Committee of Adjustment ❑ Accessibility Advisory Committee
Recreational Technical Support Group
Human Resources Committee
Speaking Notes:
• This funding project can be utilized to create a maintenance program for all of our Storm
Water management Ponds which must be completed by July 1 2014.
• CC Tatham & Associates have been requested to assist in completing the application form
and submitting before January 25, 2013. The cost for this submission will be approximately
$2000.00 to $2500.00.
• If we are successful in obtaining this grant, the fund will target a federal contribution of one-
third, but allow up to two thirds contribution of the total cost of the project.
• A report will be provided to council at a future meeting if we are successful in obtaining
funds to outline the scope of this project.
Page 20 of 21
1/22/13
7a) Being a by -law to confirm the proceedings of the Spe...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -006
Being a By -Law to Confirm the Proceedings of the Special Council Meeting
held on Wednesday, January 16, 2013
WHEREAS Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By -Law;
NOW THEREFORE the Council of The Corporation of the Township of Oro -
Medonte hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on
Wednesday, January 16, 2013, and in respect to each Motion, Resolution and
other actions passed and taken by the Council at its said Meeting is, except
where prior approval of the Ontario Municipal Board is required, hereby adopted,
ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte.
3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by -law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 16TH
DAY OF JANUARY, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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