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01 09 2013 Council AgendaPage Township Proud Heritage, Excitinq Fiaure THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, January 9, 2013 1:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: None. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -21 a) Minutes of Council meeting held on December 12, 2012. 22 -30 b) Minutes of Special Council meeting held on December 19, 2012. 31 -34 c) Minutes of Council meeting held on December 19, 2012. 35 -39 d) Minutes of Human Resources Committee meeting held on December 14, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 40 -220 a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, Barrie Detachment, Ontario Provincial Police. 2. 1:15pm, Wes Crown, Chair; and Luke Raftis,Sustainability Coordinator, Sustainable Severn Sound Steering Committee. 3. 1:30pm, Marci Csumrik, Chair, Orillia & AreaPhysician Recruitment Committee. Page 1 of 348 Page Council Meeting Agenda - January 9, 2013. 10. REPORTS OF MUNICIPAL OFFICERS: 4. 1:45pm, Dr. Stu Murdoch and Jaclyn Bell,Physician Recruitment Coordinator; Barrie Area Physician Recruitment. 5. 2:OOpm, John Hammill, Chair; and JenniferWhitley, Marketing Manager, Ontario's Lake Country. 6. 2:15pm, Keith Sherman, Executive Director,Severn Sound Environmental Association. 7. 2:30pm, Gayle Wood, CAO; and Jocelyn Lee, GM,Corp. and Financial Services; Lake Simcoe Region Conservation Authority. 8. 2:45pm, Walter Benotto, Chair; and Wayne Wilson,CAO, Nottawasaga Valley Conservation Authority. 9. 3:OOpm, Sandra Pask, Executive Director;Oro- Medonte Chamber of Commerce. 221 -251 b) Robin Dunn, CAO and Senior Management Team, re: 2013 Budget Deliberations - Debt Financing - Oro - Medonte Community Centre. 252 c) Shawn Binns, Director of Recreation and Community Services, re: Concession Booth Operation. [Addenda] 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: 253 -254 a) Announcements of Interest to the Public: 1. SSEA Tree Seedling Program, Deadline, January 25, 2013. 255 -262 b) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held on December 14, 2012. Staff Recommendation: Receive. 263 -269 c) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held December 14, 2012. Staff Recommendation: Receive. 270 -275 d) Midland Public Library, minutes of the meeting held on November 8, 2012. Staff Recommendation: Receive. 276 -286 e) Orillia Public Library, minutes of meeting held on November 28, 2012. Staff Recommendation: Receive. 287 -289 f) Orillia & Area Physician Recruitment & Retention Committee, minutes of meeting held on November 20, 2012. Staff Recommendation: Receive. 13. COMMUNICATIONS: 290 -295 a) Correspondence dated December 17, 2012 from Peter Mudry re: Request for Municipal Council Support for a Roof Top Solar (Photovoltaic) Project, 4591 Page 2 of 348 Council Meeting Agenda - January 9, 2013. Page 13. COMMUNICATIONS: Line 4 North. 296 -303 b) Correspondence dated December 21, 2012 from Dave Rogers, AMP -Solar Group, re: Request for Municipal Council Support Resolution, Rooftop Projects -East Oro Public School, Guthrie Public School, Hillsdale Elementary School, W.R. Best Memorial Public School, Warminster Elementary School. 304 -308 c) Correspondence dated December 19, 2012 from Diane & Ron Suwala re: Line 5 North Between Horseshoe Valley Road West and Bass Lake Sideroad West. 309 -312 d) Correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc., re: Request for Municipal Council Support Resolution, Rooftop Projects, Brian Strachan, 929 Line 4 South and 1247 Line 8 North. [Addenda] 313 -318 e) Correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 84 15/16 Sideroad. [Addenda] 319 -340 f) Correspondence dated December 5, 2012 from Utilia Amaral, Director, Government Relations (Canada), SunEdision re: Request for Municipal Resolutions for SunEdison Projects. [Addenda] 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 341 -344 a) By -Law No. 2013 -001 A By -law to Permanently Close and Sell a public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe. 345 -346 b) By -Law No. 2013 -003 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 347 c) By -Law No. 2013 -005 A By -law to Designate an Emergency Management Program Coordinator (Community Emergency Management Coordinator (CEMC)). 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: Page 3 of 348 Council Meeting Agenda - January 9, 2013. Page 18. CONFIRMATION BY -LAW: 348 a) By -Law No. 2013 -002 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 9, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 348 6a) Minutes of Council meeting held on December 12, 2012... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers rmaa�nf Prvuei mrrirngr, Exciting t=i+arrr Wednesday, December 12, 2012 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes TIME: 2:30 p.m. Also John Boville, Ann Tryens, Sheila Craig Present: CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C121212 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, December 12, 2012 be received and adopted as amended to add Item 4: h) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. Page 1 of 17 Page 5 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C121212 -2 Moved by Coutanche, Seconded by Meyer Ait b) Motion to Rise and Report. Motion No. C121212 -3 Moved by Crawford, Seconded by Eva Carried. Be it resolved that we do now Rise at 7:07 p.m. and Report on Closed Session Items 4 c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal — Dasovic 2012- A -25); d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal — Crestwood Park Holdings 2012- OPA -02); e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street); f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (204 Line 15 North); g) Robin Dunn, CAO re: Personal matter about an identifiable individual (Fire & Emergency Services); h) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. Page 2 of 17 Page 6 of 348 6a) Minutes of Council meeting held on December 12, 2012... Page 7 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C121212 -6 Moved by Crawford, Seconded by Evans Page 4 of 17 Page 8 of 348 6a) Minutes of Council meeting held on December 12, 2012... Page 9 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012 h) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C121212 -9 Moved by Meyer, Seconded by Coutanche Be it resolved That the confidential correspondence dated December 10, 2012 and presented by Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade) be received And Whereas Council has reaffirmed its desire to retain ownership of the Lakeshore Promenade And Whereas Council has offered Encroachment and License Agreements to individuals who have and wish to maintain existing permanent encroachments on the municipally owned lands known as the Lakeshore Promenade And Whereas some of the individuals have entered into Encroachment and License Agreements with the Township to maintain their existing permanent encroachments Now Therefore be it resolved that Council does reiterate its offer of Encroachment and License Agreements for those individuals who have and wish to maintain existing permanent encroachments on the Lakeshore Promenade That individuals wishing to enter into Encroachment and License Agreements to maintain existing permanent encroachments on the Lakeshore Promenade be advised that Council will consider extending the duration of the Encroachment and License Agreements up to a maximum of five additional years in length That Council does hereby decline the proposal dated December 10, 2012 And that the applicants be advised of Council's decision under the Township's Solicitor's signature. Carried. Page 6 of 17 Page 10 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on December 5, 2012. Motion No. C121212 -10 Moved by Evans, Seconded by Crawford Motion No. C121212 -11 Vk Moved by Coutanche, Seconded by Meyer 9. DEPUTATIONS: None. Page 7 of 17 Page 11 of 348 6a) Minutes of Council meeting held on December 12, 2012... Be it resolved 1. That the PowerPoint presentation presented by Robin Dunn, CAO & the Senior Management Team re: 2013 Budget Presentations - Operating Budgets and Capital Summary be received. 2. And That staff report back to the Special Council meeting of December 19, 2012 outlining options associated with the long term financing options for the Oro - Medonte Community Centre /Arena and the project items for the high volume road rehabilitation program. Carried. Page 8of17 Page 12 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. Council recessed at 4:56 p.m. and reconvened at 5:36 p.m. Page 9 of 17 Page 13 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. e) Report No. CS2012 -43, Doug Irwin, Director of Corporate Services /Clerk re: Set Fines, By -law No. 2012 -183, Being a By -law to Establish Regulations with respect to Municipal Parkland. Motion No. C121212 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS2012 -043, Doug Irwin, Director of Corporate Services /Clerk re: Set Fines, By -Law No. 2012 -183, Being a By -Law to Establish Regulations with respect to Municipal Parkland be received and adopted. 2. That the following set fines related to By -law No. 2012 - 183, "Being a By -law to Establish Regulations with respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro - Medonte" be approved. Part I Provincial Offences Act Item Short Form Wording Provisions Creating or Defining Offence Set Fine GENERAL REGULATIONS 1 Enter park between 11:00 pm and 5:00 am 3.1.1 $150.00 2 Remain in park between 11:00 pm and 5:00 am 3.1.1 $150.00 3 Indulge in nuisances conduct. 3.1.2 $100.00 4 Indulge in threatening or profane language. 3.1.2 $100.00 5 Damage to parkland. 3.1.3 $200.00 6 Playing sorts in unauthorized area. 3.1.4 $100.00 7 Ski, toboggan, snowboard, skibob or sled in unauthorized area. 3.1.5 $100.00 8 Discharge weapon on parkland. 3.1.6 $500.00 9 Litter on parkland. 3.1.7 $300.00 10 Enter un- authorized area. 3.1.8 $100.00 11 Unauthorized posting of notices or advertising. 3.1.9 $100.00 12 Unauthorized distribution of literature 3.1.9 $100.00 13 Unauthorized sale of merchandise. 3.1.10 $200.00 14 Unauthorized business solicitation. 3.1.11 $200.00 15 Camp on parkland. 3.1.12 $100.00 16 Unauthorized erection of tent. 3.1.13 $100.00 17 Unauthorized cultivation on parkland. 3.1.14 $200.00 18 Maintain a fire or fire pit. 4.1.1 $350.00 19 Erect or use barbe ue. 4.1.2 $100.00 20 Operate or use recreational vehicle. 5.1.1 $200.00 Page 10 of 17 Page 14 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. 21 Operate a vehicle other than designated area. 5.1.2 $200.00 22 Launch watercraft in unauthorized area. 5.1.3 $200.00 23 Use watercraft in designated swimming area. 5.1.4 $500.00 24 Dock watercraft in excess of 2 hours. 5.1.5 $100.00 25 Tow, draw or pull device. 5.1.6 $100.00 26 Bring animal onto parkland. 7.1 $150.00 27 Lead or let loose a dog in Ba view Memorial Park 7.2 $150.00 28 Hinder or obstruct an officer exercising a power or performing a duty. 8.1 $200.00 Page 11 of 17 Page 15 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. g) Report No. DS2012 -59, Andria Leigh, Director of Development Services re: Zoning By- law Amendment 2012- ZBA -11 (Robins Holsteins Limited) [Refer to Item 15c)]. Motion No. C121212 -19 Moved by Coutanche, Seconded by Meyer Be it resolved Page 12 of 17 Page 16 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. Page 13 of 17 Page 17 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. 12. CONSENT AGENDA: Be it resolved 1. That the correspondence dated November, 2012 from Mike MacEachern, Mayor, Town of New Tecumseth and Councillor Jim Collard, Town of Niagara -on- the -Lake, Chair, Ontario Small Urban Municipalities re: Diamond Jubilee of Ontario Small Urban Municipalities (OSUM) Conference and Trade Show, May 1 -3, 2013 at the Nottawasaga Inn and Resort, Alliston be received. 2. That Mayor H.S. Hughes be authorized to attend. 3. And Further That the CAO's office RSVP accordingly. Carried. 14. NOTICE OF MOTIONS: None. Page 14 of 17 Page 18 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. 15. BY -LAWS: a) By -Law No. 2012 -123: Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe [deferred from July 11, 2012 meeting]. b) By -Law No. 2012 -205: A By -law to amend the zoning provisions which apply to lands within North Part of Lot 15, Concession 1(Former Township of Oro), 2203 Ski Trails Road (J & K Farms Limited 2012 - ZBA -13). c) By -Law No. 2012 -206: A By -law to amend the zoning provisions which apply to lands within Part Lot 69, Concession 2, (Former Township of Medonte), 130 Hummingbird Hill Road (Robins Holsteins Limited 2012 - ZBA -11). d) By -Law No. 2012 -210: A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2011 -003. e) By -Law No. 2012 -211: A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2011 -004. f) By -Law No. 2012 -213: Being a By -law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Horseshoe Valley Lands Limited. g) By -Law No. 2012 -214: A By -law to Amend By -Law 2011 -194, "A By -Law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors ". h) By -Law No. 2012 -215: A By -law to Appoint a Representative to the Lake Simcoe Regional Airport Board of Directors. us Page 15 of 17 Page 19 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes — December 12, 2012. Motion No. C121212 -25 Moved by Evans, Seconded by Crawford Be it resolved that: a) By -Law No. 2012 -123: Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe [deferred from July 11, 2012 meeting]. b) By -Law No. 2012 -205: A By -law to amend the zoning provisions which apply to lands within North Part of Lot 15, Concession 1(Former Township of Oro), 2203 Ski Trails Road (J & K Farms Limited 2012 - ZBA -13). c) By -Law No. 2012 -206: A By -law to amend the zoning provisions which apply to lands within Part Lot 69, Concession 2, (Former Township of Medonte), 130 Hummingbird Hill Road (Robins Holsteins Limited 2012 - ZBA -11). d) By -Law No. 2012 -210: A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2011 -003. e) By -Law No. 2012 -211: A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2012/2013 and 2013/2014 Seasons and to Repeal By -law No. 2011 -004. f) By -Law No. 2012 -213: Being a By -law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Horseshoe Valley Lands Limited. g) By -Law No. 2012 -214: A By -law to Amend By -Law 2011 -194, "A By -Law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors ". h) By -Law No. 2012 -215: A By -law to Appoint a Representative to the Lake Simcoe Regional Airport Board of Directors. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 16 of 17 Page 20 of 348 6a) Minutes of Council meeting held on December 12, 2012... Council Meeting Minutes - December 12, 2012. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: 19. ADJOURNMENT-, a) Motion to Adjourn. Motion No. C121212- Moved by Crawford, S_ _..___ _, _.-.._ 44 0 Be it resolved that we do now adjourn at 7 :10 p.m. I\jk, Carried. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 17 of 17 Page 21 of 348 6b) Minutes of Special Council meeting held on December ... TOGiS�11 O / L Proud Heritage, Excititq Fntrrr Wednesday, December 19, 2012 THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers TIME: 2:30 p.m. Staff Robin Dunn, Chief Ad, , ni- ative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Depu . CAO; Doug Irwin, Director of Corporate Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 9 Page 22 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC121912 -1 Moved by Evans, Seconded by Crawford Councillor Evans declared a conflict of interest at the time of Item 5a), Minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012 as he had an application before Committee of Adjustment. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Sessi Motion No. SC121912 -2 Moved by Meyer, Seconded by C Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 2:58 p.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). Carried. Page 2 of 9 Page 23 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. The following staff was present: Doug Irwin, Director of Corporate Services /Clerk Motion No. SC121912 -5 Moved by Coutanche, Seconded by Meyer 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012. Councillor Evans declared a conflict of interest at the time of Item 5a), Minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012 as he had an application before Committee of Adjustment. Motion No. SC121912 -6 Moved by Crawford, Seconded by Meyer Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012 be received. Carried. Page 3 of 9 Page 24 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. 6. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 7. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS12012 -07, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Government Relations Program Update Report. Motion No. SC121912 -7 Moved by Meyer, Seconded by Coutanche Ax Be it resolved 1. That Report No. CS12012 -08, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Multi Year Accessibility Plan and Progress Report be received and adopted. 2. And That The Township of Oro - Medonte's Multi -Year Accessibility Plan and Progress Report be approved for submission and implementation as required by the Province's Accessibility for Ontarians with Disabilities Act, 2005 (AODA) under the Director of Corporate and Strategic Initiatives' signature. Ka Carried. Page 4 of 9 Page 25 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. c) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Accessibility Policy POL- AODA -02. Motion No. SC121912 -9 Moved by Coutanche, Seconded by Meyer Motion No. SC121912 -10 Moved by Crawford, Seconded by Evans` Be it resolved that the correspondence received December 10, 2012 from Natasha K. Brenders, Federal Economic Development Agency for Southern Ontario, re: C1305 - Renovation of the Oro - Medonte Multi -Use Recreation Centre be received. Carried. Page 5 of 9 Page 26 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. Motion No. SC121912 -11 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the draft 2013 capital budget presented to Council, at the December 5, 2012 meeting, be endorsed. 3. That the draft 2013 operating budget presented to Council, at the December 12, 2012 meeting, be endorsed save and except outside bodies and agencies allocation. 4. That the verbal information and Memorandum dated December 19, 2012, presented by Robin Dunn, CAO and the Senior Management Team regarding 2013 Budget be received 5. And That the 2013 operating, capital and reserve budgets, be brought forward to a Special Council meeting of January 16, 2013 for ratification and adoption. Carried. Page 6 of 9 Page 27 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. Motion No SC121912 -12 Moved by Evans, Seconded by Crawford Whereas the Ontario Ministry of Infrastructure announced that they have increased funding for the Municipal Infrastructure Strategy to $90M to provide additional support for municipal capital projects in the areas of critical roads and bridges, water and wastewater; And Whereas the Township has identified the current water system in the Horseshoe Valley settlement area as an essential upgrade project and will be submitting, pursuant to Motion No. C121128 -29, an Expression of Interest for the Province's Municipal Infrastructure Investment Initiative (MIII) — Capital Program to upgrade the current water infrastructure; Now Therefore be it resolved that the appropriate Municipal Declaration, under the CAO's signature, endorsing the aforesaid project be included with the submission of the Expression of Interest. A PowerPoint presentation was Motion No. SC121912 -13 Moved by Crawford, Seconded I Be it resolved Carried. 1. That the PowerPoint slides presented by Robin Dunn, CAO and Shawn Binns, Director of Recreation and Community Services regarding supplementary debt financing be received 2. And That the options for the Oro - Medonte Community Centre be brought forward to the Council January 9, 2013 for consideration. Carried. Page 7 of 9 Page 28 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. 8. BY -LAWS: a) By -Law No. 2012 -216: A By -law to Amend By -law No. 2004 -112, Being a By -law to establish Purchasing and Tendering Procedures For The Corporation of the Township of Oro - Medonte. b) By -Law No. 2012 -217: A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2010 -121. Motion No. SC121912 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that: a) By -Law No. 2012 -216: A By -law to Amend By -law No. 2004 -112, Being a By -law to establish Purchasing and Tendering Procedures For The Corporation of the Township of Oro - Medonte. b) By -Law No. 2012 -217: A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2010 -121. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. C "N" v Carried. 9. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 10.CONFIRMATION BY -LAW: a) By -Law No. 2012 -218: Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, December 19, 2012. Motion No. SC121912 -15 Moved by Crawford, Seconded by Evans a) Be it resolved that By -Law No. 2012 -218: being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, December 19, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 8 of 9 Page 29 of 348 6b) Minutes of Special Council meeting held on December ... Special Council Meeting Minutes — Wednesday, December 19, 2012. 11.ADJOURNMENT: a) Motion to Adjourn. Motion No. SC121912 -16 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 6:22 p.r Mayor, H.S. Hughes Is Clerk, J. Douglas Irwin Carried. Page 9 of 9 Page 30 of 348 6c) Minutes of Council meeting held on December 19, 2012... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES 7v lrtp of Council Chambers Proud Hrriragr, Earirinf Fie wrr Wednesday, December 19, 2012 TIME: 7:00 p.m. Present: Staff Present O 2010 - 2014 COUNCI! Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche ; Councillor Kelly Meyer Councillor Marty Lancaster Councillor Johr Crawford Councillor Dw. -1 /ans Robin Dunn, Chili "Administrative Officer; Jerry Ball, Director of Transportation and =nvironmental Services; Shawn Binns, Director of Recreation and Corr, nunity Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Tamara Obee, Manager of Health and Safety, Human Resources; Janette Teeter, Deputy Clerk; Bonnie McPhee, Human Resources Assistant; Darcy Brooke- Bisschop, Administrative Assistant; Helga Abbott, Emergency Services Assistant Also Present: Brenda, Justin, Candace Yule; Michael, Nancy & Amanda Schmidt; Dave, Char Britton; Roy Mandeville; Dan Tinney; Robert Belsey; Murray Langman; John Cuppage; Jim Crawford; Rick Colacci; Paul & Karen Partridge; Marilyn, Sam Gray; Rick & Lori Colacci; John Campbell & Family; Kevin B.; Bruce Campbell; Twyla Campbell; Linda, Ashley, Dave Tataryn; Dean Mawdsley; Alex Shipley; Roy Mclndoo; L. &S. Andrew; Kirk Cahill; Frank MacAuley; Chis Connell, John Wigle, Rob Jermey, Geoff Patchell CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 4 Page 31 of 348 6c) Minutes of Council meeting held on December 19, 2012... Council Meeting Minutes — Wednesday, December 19, 2012. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda Motion No. C121219 -1 Moved by Meyer, Seconded by Hough Be it resolved that the agenda for the Council meeting of Wednesday, December 19, 2012 be received and adopted. 4 3. DISCLOSURE OF PECUNIARY INTEI None declared. 4. RECOGNITION OF ACHIEVEMENTS: Mayor H.S. Hughes and members of Council recognized the following Full -Time Township Employees and Fire Fighters: k a) Full -Time Township Employees - 20 Years. Station 1 Robert Belsey Chris Connell Sam Gray MacKenzie (Alex) Shipley Carried. Page 2 of 4 Page 32 of 348 6c) Minutes of Council meeting held on December 19, 2012... Council Meeting Minutes — Wednesday, December 19, 2012. Station 2 Frank MacAuley Station 3 Amanda Schmidt Ashley Tataryn d) Fire Fighters - 25 Years — Provincial and Municipal. District Chief Scott Andrew District Chief Richard (Rick) Colacci e) Paul Partridge, Presentation of Queen Elizabeth II Diamond Jubilee Medal. Mayor H.S. Hughes and members of Council presented a medal and certificate to Paul Partridge, on behalf of the Governor General of Canada, for the Queen Elizabeth II Diamond Jubilee Award. 5. CONFIRMATION BY -LAW a) By -Law No. 2012 -212: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 19, 2012. Motion No. C121219 -2 Moved by Lancaster, Seconded by Evans Be it resolved that By -Law No. 2012 -212: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 19, 2012, be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. IV Carried. Page 3 of 4 Page 33 of 348 6c) Minutes of Council meeting held on December 19, 2012... Council Meeting Minutes — Wednesday, December 19, 2012. 6. ADJOURNMENT: a) Motion to Adjourn Motion No. C121219 -3 Moved by Coutanche, Seconded by Crawford Be it resolved that we do now adjourn at 7:29 p.m. Refreshments were served. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Carried. Page 4 of 4 Page 34 of 348 6d) Minutes of Human Resources Committee meeting held on THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE Council Chambers Township of Prasrd Heritage, Exririxg Furrrr Friday, December 14, 2012 TIME: 9:30 a.m. 2010 - 2014 COUNCIL Councillor Crawford assumed the and called the meeting to order Motion No. HR121412 -1 Moved by Hughes, Seconded by Crawfor i' Motion No. HR121412 -2 Moved by Hughes, Seconded by Crawford It is recommended that the agenda for the Human Resources Committee meeting of Friday, December 14, 2012 be received and adopted. Carried. Page 1 of 5 Page 35 of 348 6d) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — December 14, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on November 8, 2012. a) Motion to go In Closed Session. Motion No. HR121412 -4 Moved by Hughes, Seconded by It is recommended that we do now go in Closed Session at 9:40 a.m. to discuss • personal matter affecting an identifiable individual. Carried It is recommended that we do now Rise at 11:46 a.m. and Report on Items 5: c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession Planning). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). f) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate Strategic Planning /Departmental Business Plans). Carried. Page 2 of 5 Page 36 of 348 6d) Minutes of Human Resources Committee meeting held on Page 37 of 348 6d) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — December 14, 2012. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. via teleconference. Motion No. HR121412 -8 Moved by Hughes, Seconded by Crawford It is recommended that the confidential verbal information / confidential correspondence dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried The CAO then delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the December 14, 2012 Human Resources Committee Meeting, Agenda Item 5e) Personal matters about an identifiable individual (Performance Management) to Tom Gazda, of Gazda Houlne & Associates via teleconference and left the meeting for part of the discussion. f) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate Strategic Planning /Departmental Business Plans). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. via teleconference. Motion No. HR121412 -9 IL Moved by Hughes, Seconded by Crawford It is recommended that the confidential verbal information / confidential correspondence dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate Strategic Planning /Departmental Business Plans) be received. Carried. Page 4of5 Page 38 of 348 6d) Minutes of Human Resources Committee meeting held on Page 39 of 348 Cjmu c 41 b 7 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. Page 40 of 348 �° L m = > N O p ` o N U p m r Q C C Q C A N N T c m m n a�i m co O m mto IL 0 0 [L 0 � z cn p ° v - c O � Lo 3 c m U) — 0 0 E2 c`o 0 O� O c�0 Oa N U U t ro N o N co U CD LL 0 W w N cz z 0 N O .N o LO r M w O .N F— — 0 h u> U au 0 o U d W a N (2) 0 v o m v i Cq O U CO LO p O r z C y N N C U VCl) } N o z co N z n tp O a 0 0 �: O c 0 0 a N N (n w d w a z E E N > 0 > m J N N 0 N i6 co ® E U H t°- � > N m >N r I— o ° wwmm 00 U H W w w H w 2 c*� a�i W OC Ff [C W [C > ° U m 2 ¢ ¢ ¢ Q m x m m mm U m Oo m ro ~ °o 00 00 °o 12 } p 0 m m m O m 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. Page 40 of 348 r �S 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. n n a7 O N N W W O O N M 0% ®® O O A H ti N ti O O N N III O a 7 'I m N a ti O N P Im+f N a Q f i i Page 41 of 348 N ~ N N N I N v c v � j I fi LL 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. n n a7 O N N W W O O N M 0% ®® O O A H ti N ti O O N N III O a 7 'I m N a ti O N P Im+f N a Q f i i Page 41 of 348 W 0 Z 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. N H M n H O 1'nl N O o 0 N Q N N Ci m N *WD O O O N N N n N N O 1�p C!1 N O m C N m I`p N N °1 ° ° tNt00 N O N N pmj M ° 1n n r4 W ^ p m 6 p O n COD N N M m m IG G .Oi ewi n N M 7 N IND c °m IO M N a a Y N M m p ^ In n n ul a w n m .a V b W W M N N N `m a CS S N Y o IA W yr m c O DD O ° N N N n n N n v f N O O M M " M N N O N N N O n N M N 7 N N O m N D m n I"o Y N "i m n le 1p y w W .ma ID Y O O N YOC n h 1°ff n N 9 VOI O 8 O O N N n N N O N O O O N M m O n O N A N n O n Ory N Q W O W a O N iC tlC Mf CO N N O tl C v V m Z' oa° 0 0 m 3 v C 0 N U o U C > m paO Q O t 4✓ O 6 Q V 6 F F _ Q Q C O W 0 Z 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 6. 7. 8. 9. N H M n H O 1'nl N O o 0 N Q N N Ci m N *WD O Page 42 of 348 n m h n y g < N � O OU G rl O� N Do n yNy C!1 N O m C N m I`p N N °1 ° ° tNt00 N O N N pmj M ° 1n n r4 W ^ p m 6 p O n COD N N M m m IG G .Oi ewi n N M 7 N IND c °m IO M N a a C! N N nl N M m p ^ In N N Y n N I°e N Y N m � `m a S N Y o IA W yr m c O DD Page 42 of 348 10a) 2013 Budget Presentations: 1. , ... 2. sustain ble 355 Cranston Crescent 3. SERE t ���� Midland, L4R 2A1 Tel: 705 526 1371 ext. 192 13 [} www.sustainablesevernsound.ca 5 6. . � -__ 7. 8. r n �alz 9. September 17, 2012 �..'_.._,.s � �i�i�i, .l•-i i i��.�.1 Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Paul Gravelle, Director Finance / Treasurer Janette Teeter Dear Mr. Gravelle and Ms. Teeter, RE: SEVERN SOUND SUSTAINABILITY PLAN IMPLEMENTATION The Severn Sound Sustainability plan was endorsed by the nine municipalities in the Severn Sound area in 2009 and an implementation steering committee was initiated in 2009. The governance model adopted by the Sustainable Severn Sound Steering Committee involves continued support from the partners over the next two years. The objectives and implementation of the Sustainability Plan are key components to building healthy communities in these nine municipalities and funding is being requested from all Sustainable Severn Sound partners. Accordingly, we are requesting that the Township of Oro - Medonte maintain funding to Sustainable Severn Sound in order to continue supporting the efforts of the Committee and the Sustainability Coordinator position over the next two years. The request to the Township is for $6,000 for 2013. 1 would be happy to answer any questions you may have or Luke Raftis, Sustainability Coordinator, can make a presentation to your Council with respect to this request. Thank you for your consideration. Your very truly, W Wfainable wn, Chair Su Severn Sound Steering Committee Page 43 of 348 CO CD O W OD n� ainabl s )U.LN D 2012 Year in Review January i �t r • .. • �` �- www.sustainables ns un c CD N O W W Q CQ CD T CD CD O D SSS - Key Roles: Information Sharing / Communications Research Networking / Connecting Implementation Monitoring / Reporting / Progress Tracking Public Engagement & Outreach sus ta:, nab, SEVERN SL�UN (D O h W lib Lower -Tier Municipal Tree ConServation By_La W Report DRAFT October 2012 us t l .t.ERN.,.. �.M (Munrapafity Name) By-law )= Being a By -law to regulate the protection. preservation and removal of trees within the (municipality nano) WHEREAS Section 135 (1) of the Municgoai Act R.S.O. 2001. S,O. 2001 c.25, as amended. authorizes a local Municipality to regulate the destruction or injuring of Trees: AND WHEREAS Section 135 (T) of the AtnicoalAct R.S.O. 2001, S.O.2001 c.25, as amended. a by -law passed under subsection 135 (1) Council can require a permit be obtained lot the injury or destruction of Trees within the (municipal name), and may prescribe fees for the permit. the circumstance under which a permit may be rued, and the conditions to such a permit: AND WHEREAS it may be desirable to permit limited tree cutting on larger parcels of land in advance of a development application being permitted under Section 41 of the Planning Act R.S.O. 1990, c. P.13: AND WHEREAS the Council of the (municrpalry name) deems it appropriate and desirable in the public interest to enact a Bylaw to regulate the protection, preservation and removal of Trees within the (muniapalrty name) for the purposes of: Many municipari0es include reasons for prolectFon o( trees such as: c The aesthetic value of woodlands and trees: o Providing recreational opportunities: o Reducingarrbornepokiton. o Protecting natural heritage features and areas: o Maintaining and enhancing water quality: o Prevening soil erosion and water run off, o Providrrg habitat for wrldlfe: o Providing cooler air temperatures in the summers: and o Redo cirg the effects of global warning; o To support the Severn Sound SustainabW Plan: AND WHEREAS the (muricipalty name) held a public information sessions on (date) for the purpose of discussing the need for a Tree By -law: NOW THEREFORE the Council of the (municipal name) hereby enacts as follows: :pus cxp SEVERN S Cod 1 ND C) N O W Q �Q CD r-F 0 O Z3 v CD O W OD FCM Green Municipalities Conference 2012 AMO / LAS Energy Management Workshop "Sustainability Exchange" Huntsville / LURA The Natural Step Canada — Embedding Sustainability CSI — Shared Spaces & Community Bonds Walkability Workshops — SMDHU /Simcoe Trails "r --w EVERN S(OC 0 v N O W W Q CQ CD CD CD O don t- n eaeacor a rn Gllfr _ R' nmp�t wa.., amr a+su 4� ra tea Te x w ` a Asna Ahmad, Genna Baker, Lindsay McCullough, and Leanna Windmill r Lakehead University, Orillia, ON Effectiveness (Advantages & Disadvantages ) fiabiliry ' rie._ .8I .�� -ark c. !r ree ro- a.o m 1n5. yp.a..x :eal.,imuoacro :m �. ra - rooe near xe4aiq c.aic P^i•�rte nnJmn�r.Ceen -0�lax e'rC6 owrla a.nr<SUrc�GRMG i011� Rcfl,is..a 0. �U:tnmms emered .m.�.<araM.l.+ve Beer rea:.rxeire�y *o.�ii.oi.ty.ne. 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O v N O W W Q cn CD T CD CD O D (amm) CD V 1 C) O �a W W 2012 Sustainability Summit ARA sustainable SEVERN S UND 2012 Sustainability Summit INVITATION THURSDAY, OCTOBER 18, 2012 6:00 -9:00 PM, LAKEHEAD UNIVERSITY, ORILLIA 5X1. -1b•TYAVENUE _ A, ONTARIO Please join us for our first annual Susrainabibry Surnmd This will be a leeming event providing updates on sustainability initiatives in the region, new opportunities. and a discussion of key issues. The event will also provide a forum for the discussion of Tre o&ng by4aws- There is no cost to attend and parking is free. 6:00 -6:30 Welcome and recepbon(with refreshments) 6:30.7:00 Introduction and update from SSS 7:00 - 7:45 Keynote: Hel note: Tom Rand, 'Kicking the Fossil Fuel htab4' Tern R—he UV 11le Cleanlefh Preclre allM MGRS Discovery Dislrel. san Mlrepren., a roi Win NnHiC.'is yevreg Mlel. Tem 6Ihe Ipenup aM dllectw pf 8 velwe eapeal film 1h, dulhgr 11 11,1 11, 11r Ndbll 10 Ceenr nndngMS rosaveourw,l -r:: 7:45 400 Public forum on tree - tuning by -laws Maimalnina reetthy la'asl fmn aM urban bees p— many berehl, le munioPalb— Tee bylaws fan be used -.r. [ertalh "Pes M uultiN , aM wiM soon be eevkew a/ cMa'In menicipahl, Fa mere Inlormahen, vrsir. wwwsg5lalnedesevem59u4 es Sera -L,, F— 3cmv; The organhahon wes loaned In 201 to assist wkh the 'mplemmlalm of the Sevem SouM Suslainahiltly plan.mdorsed bymuniripal mvuls in Apol 7009. The mombeie or lM PaNgrahp'rndude' —C4 Oliala The iaxnslepal Gedglan eery ha T— M MAlane Orillia Cgmmumly peselarnxw Cr><Wlalian ri elaywsnene Rwm 5mroa ewr.nuMly pulwuspe.eapmem Cwpo�alion ne iwmsn�p d Tiny Ee21n EwuM Errvmnrnervl8l A'wwn:im ]he iwrnsnipol Tay SviicOeM O-hinr Heaeh Untl ine iurvnsala M 9eyem The Cuunly M Scoter¢ >tre ipxnsnipgl OlaMeemle Layenesp UmwrsilylOnpia Camp�,Nwrvwingl N° ^C) ^, N O WA� W aa `V urm rT-F v mm� ```^V V \V mJ ^rf rf O• O W 00 Ongoing MA • Involvement with Municipal Departments • Development of Indicators • 397/11 Energy Management Grant — OPA Conservation Fund "Community of Practice" • Sustainability Workshops • Green Loan products — developing criteria • Sust. Planning Workshops for Small Business • Forthcoming profile in Business Review North z America magazine • Working with many other community groups • Social media VEVERN S O M 0 v N 0 CA) D Sv CID (D Cn N O W 00 2013 REVENUE Simcoe County : 6,000 Municipalities - Reference Note (a) $ 48,000 Deferred Revenue (Dec. 2012) - Reference Note (b) $ 9,900 TOTAL REVENUE $ 63,800 EXPENSES Audit Conference Attendance and Prof. Dev. Office Space (See In -Kind) Phone I fax I internet (See In -Kind) Printing / Office Supplies Translation Travel Meetings Annual Summit $ 250 Administration: $ 250 $ 800 S - S - $ 500 $ 550 $ 800 Program Costs: S 2,650 $ 1,800 $ 3,000 Meetings: $ 4,800 Wages and Benefits $ 55,300 Wage & Benefit (MERCs) Costs: $ 55,300 Website Maintenance: $ 900 TOTAL EXPENSES $ 63,900 NET SURPLUS/(DEFICIT) for the year $ In -Kind Contribution - North Simcoe Communitv Futures Dev. Core. Monthly Accounting & Payroll Administration $ 1,200 Phone I Fax / Internet $ 500 Office Space $ 1.750 Total In -Kind Contribution: $ 3,430 C�yO _00 -I 0') (31 -P w N O N O H W Q (Q CD, CD (n CD O (n W 0 W OD • sustain SEVERN S((, Thank You! ble �UND www.sustainablesevernsound.ca Luke Raftis, Coordinator luke @sustainablesevernsound. ca co co- -4mc_n -PGJN° O v N O W v 0 Note a Note b Sustainable Severn Sound Date Updated: January 3, 2013 REVENUE 10a) 2013 Budget Presentations: 0=909Ilul `7 BUDGET 2013 Simcoe County $ 6,000 Municipalities -Reference Note (a) $ 48,000 Deferred Revenue (Dec. 2012) - Reference Note (b) $ 9,900 TOTAL REVENUE $ 63,900 EXPENSES Audit $ 250 Administration: $ 250 Conference Attendance and Prof. Dev. $ 800 Office Space (See In -Kind) $ - Phone / fax / internet (See In -Kind) $ - Printing / Office Supplies $ 500 Translation $ 550 Travel $ 800 Program Costs: $ 2,650 Meetings $ 1,800 Annual Summit $ 3,000 Meetings: $ 4,800 Wages and Benefits $ 55,300 Wage & Benefit (MERCs) Costs: $ 55,300 Website Maintenance: $ 900 TOTAL EXPENSES NET SURPLUS /(DEFICIT) for the year $ - In -Kind Contribution - North Simcoe Communitv Futures Dev. Cori). Monthly Accounting & Payroll Administration $ 1,200 Phone / Fax / Internet $ 500 Office Space $ 1,750 Total In -Kind Contribution: $ 3,450 Partner Municipalities providing funding: Oro - Medonte, Severn, Tay, Tiny, Midland, Penetanguishene, Orillia, Georgian Bay $6,000 each per year. Deferred revenue resulted from a hiring delay for the Sustainability Coordinator position. ... /2Dc_ //-- -� t_` l � 6. 7. 8. 9. Page 54 of 348 10a) 2013 Budget Presentations: 2. 3. 4. ORILLIA & AREA PHYSICIAN 5. 6. RECRUITMENT & RETENTION COMMITTEE 7. r f Ghippewa5 or P-04A Frst Nation September 4, 2012 Mayor Harry Hughes and Members of Council Township of Oro - Medonte 148 Line 7 South Oro, Ontario. LOL 2X0 Your Worship and Members of Council: 9. 4 SEP 1 n 1012 ORO- MEDONTE . TOWJVI HIP Attached you will find the 2012 year -end forecast along with a proposed 2013 budget for the Orillia & Area Physician Recruitment & Retention Committee. The organization is currently comprised of community volunteers, doctors, hospital staff and a part -time project coordinator. The committee is dedicated to the recruitment of family physicians and augments the work of the hospital during the recruitment of specialists. There is an anticipated need to recruit 5 new family physicians over the next year. This figure takes into account expected retirements, population growth, provision of coverage for unattached in- patients, and emergency room coverage. We know that currently there are over 12,000 unattached patients in the local LHIN who are on the Health Care Connect wait listing. This number does not take into account those who may have moved here from another community and do not yet have a local family physician. Meaningful results have been achieved in the recruitment of specialists. A good compliment of specialists is necessary for recruiting family physicians.The committee assists the hospital as they endeavor to recruit specialists, by providing the community reception and tour, assisting with spousal employment, accommodation and arranging appointments at local schools and recreation facilities. Successful recruitment often occurs because the physician has a link to the community through family connections or by participating in the medical trainee Page 55 of 348 10a) 2013 Budget Presentations: 2. 3. 4. program. Each month there could be as many as 5 to 10 residents or medical 5. students working at the hospital. These individuals provide excellent recruitment 6 opportunities. 7. Retention of physicians is also included in our mandate and is a critical $, component of our success. Many of our local doctors have given of their time, g teaching and mentoring visiting medical students and residents. The committee honours our local doctors every year for the contribution they make to community life and to the recruitment process. In an effort to enhance municipal funding, the committee has written 2 successful grant applications this year. We are in the process of new governance which would allow us to undertake fundraising initiatives and the ability to issue receipts. This past year, the committee office relocated from the Community Development Corporation to the hospital. The CDC has provided in -kind office space for the past 4 years as well as payroll and accounting services. The CDC has continued to provide this support however when the new governance comes into effect this fall, the hospital will provide the service in -kind. The committee office at the hospital along with telephones is also offered without charge by OSMH. Having the project coordinator in close proximity to local doctors and visiting medical students and residents allows for greater interaction and relationship building during the recruitment process. Your contribution toward the recruitment of physicians will provide substantial return on investment to our community through the economic activity generated as these new families settle into their homes and medical practices. Access to primary healthcare is an essential requirement for businesses and government agencies and fundamental to future population growth and business development within our area. Many of our recent family physician recruits have chosen to rent a home or apartment while they familiarize themselves with our area. However some have purchased homes and in the past year this has resulted in over 4 million dollars in real estate transactions. This figure does not take into account office rental, equipment, furnishings, staffing and so forth. The momentum and recruitment success of the past year has inspired other medical residents to take interest in Orillia and area as a practiceflifestyle option. We are currently working with family medicine candidates for 2012 and 2013. Some of those community visits are scheduled or have already occurred. The goodwill of our most recently recruited family doctors cannot be overstated, as they spread the word about their experience in our area. "The recruitment committee made us feel so welcome. It's intimidating moving to a new town but they introduced us to the community, answered our questions Page 56 of 348 10a) 2013 Budget Presentations: 2. 3. 4. and were always there throughout the process... they were awesome. It was nice 5. to have that support. " Dr. Nina Aguilar and Dr. Ryan Mitchell 6 The collaborative effort of the community and the hospital working as a team and 7. supported by our municipal funders played a critical role in our recent 8. achievements. We ask for your continued generosity with a commitment of 9 $10,000.00 for 2013. In spite of the loss of under - service funding from the provincial government, it is our goal to bring primary care to Oro - Medonte Township. Thank you for your commitment to the efforts of our committee. Should you have any questions, please do not hesitate to contact me at your convenience. Sincerely, �7 Tony Katarynych Chair TK/p 22 Peter Street South .Orillia, Ontario L3V 7A3 . tel: 705- 325 -2201 x 3858 Page 57 of 348 10a) 2013 Budget Presentations: Page 58 of 348 1. 1.00pin, S.Syt Andy , ... 2. 3. 4. PHYSCIAN RECRUITEMENT COMPARISON 5 2013 BUDGET TO 2012 FORECAST 6. 7' BUDGET FORECAST 2013 2012 VARIANCE 8. 7 MTHS ACTUAL 9. REVENUE MUNICIPALITY FUNDING ORILLIA $ 15,750 $ 15,000 $ 750 ORO MEDONTE $ 10,000 $ 10,000 $ - SEVERN $ 12,000 $ 12,000 $ - RAMARA $ 5,000 $ 5,000 $ - CITY OF ORILLIA INCENTIVE FUNDING $ 80,000 $ 20,000 $ 60,000 ROMP - REIMBURSEMENT $ 1,500 $ 1,772 -$ 272 COMMUNITY SUPPORT $ - $ 1,545 -$ 1,545 $ 2,000 $ - $ 2,000 CASINO RAMA $ 15,000 $ 12,000 $ 3,000 $ 141,250 $ 77,317 $ 63,933 EXPENSES MEDICAL SCHOOLS JOB FAIR $ 3,000 $ 3,000 $ - RURAL MEDICAL WEEK $ 2,000 $ 1,823 $ 177 CORE ROTATION DAY $ - $ - $ - RETENTION ACTIVITIES $ 2,000 $ 1,705 $ 295 VISITS - PHYSICANS AND STUDENTS $ 10,000 $ 8,458 $ 1,542 SCHOLARSHIP $ - $ 1,000 -$ 1,000 WEB SITE COSTS $ - $ - $ - PROMOTIONAL ITEMS $ 500 $ 1,400 -$ 900 PHYSCIAN INCENTIVES $ 80,000 $ 47,500 $ 32,500 PART TIME PROJECT CO- ORDINATOR $ 40,000 $ 37,685 $ 2,315 CASPR - MEMBERSHIP AND CONFERENCE $ 1,500 $ 50 $ 1,450 ADMINISTRATION $ 2,000 $ 1,852 $ 148 $ 141,000 $104,473 $ 36,527 EXCESS / DEFICIT $ 250 -$ 27,156 $ 27,406 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 66,040 -$27,156 BANK BALANCE END OF QUARTER $ 39,134 $ 38,884 $ 250 Page 58 of 348 10a) 2013 Budget Presentations: REVENUE MUNICIPALITY FUNDING , ... 2. 3. ORILLIA $ 4. $ 15,750 5. PHYSCIAN RECRUITEMENT BUDGET $ 6 2013 QUARTERLY REVENUE & EXPENSE BUDGET $ March 31 June 30 Sept 30 Dec 31 1ST 2ND 3RD 4TH $, QTR QTR QTR QTR TOTAL REVENUE MUNICIPALITY FUNDING ORILLIA $ $ 15,750 $ $ $ 15,750 ORO MEDONTE $ $ 10,000 $ $ $ 10,000 SEVERN $ 12,000 $ - $ $ $ 12,000 RAMARA $ - $ 5,000 $ $ $ 5,000 CITY OF ORILLIA INCENTIVE FUNDING $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 ROMP - REIMBURSEMENT $ - $ 1,500 $ - $ - $ 1,500 COMMUNITY SUPPORT $ $ - $ $ $ - CDC $ $ 2,000 $ $ $ 2,000 CASINO RAMA $ $ - $ $ 15,000 $ 15,000 $ 32,000 $ 54,250 $ 20,000 $ 35,000 $ 141,250 EXPENSES MEDICAL SCHOOLS JOB FAIR $ - $ - $ 1,500 $ 1,500 $ 3,000 RURAL MEDICAL WEEK $ $ 2,000 $ - $ - $ 2,000 CORE ROTATION DAY $ $ - $ $ $ - RETENTION ACTIVITIES $ $ 2,000 $ $ $ 2,000 VISITS - PHYSICANS AND STUDENTS $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 10,000 SCHOLARSHIP $ - $ - $ - $ - $ - WEB SITE COSTS $ $ $ - $ - $ - PROMOTIONAL ITEMS $ $ $ 500 $ - $ 500 PHYSCIAN INCENTIVES $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 PART TIME PROJECT CO- ORDINATOR $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 CASPR - MEMBERSHIP AND CONFERENCE $ - $ 1,500 $ - $ - $ 1,500 ADMINISTRATION $ 500 $ 500 $ 500 $ 500 $ 2,000 $ 33,000 $ 38,500 $ 35,000 $ 34,500 $ 141,000 EXCESS / DEFICIT -$ 1,000 $ 15,750 -$ 15,000 $ 500 $ 250 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 37,884 $ 53,634 $ 38,634 $ 38,884 BANK BALANCE END OF QUARTER $ 37,884 $ 53,634 $ 38,634 $ 39,134 $ 39,134 Page 59 of 348 10a) 2013 Budget Presentations: 2. 3. 4. Equipment Equipment LIABILITIES See Note $2,410 $2,410 $2,410 $2,410 $2,410 $41,594 $40,594 $56,344 $41,344 $414844 EQUITY PHYSCIAN RECRUITEMENT BUDGET �� I 2013 QUARTERLY BALANCE SHEET BUDGET $41,794 $41,794 $41,794 Net excess revenue / expenses for the year - $27,157 - $1,000 $14,750 -$250 7. $41,594 March 31 June 30 Sept 30 Dec 31 $41,594 DEC 31 1ST 2ND 3RD 4TH$. ASSETS 2012 QTR QTR QTR QTR CURRENT We also have a incubation office value $ 6000 that was fully funded by grant from CDC which has been expensed Bank $38,884 $ 37,884 $ 53,634 $ 38,634 $39,14- Petty Cash $200 $200 $200 $200 $200 Prepaid deposit $100 $100 $100 $100 $100 $39,184 $36,184 $53,934 $38,934 $39,434 Equipment Equipment LIABILITIES See Note $2,410 $2,410 $2,410 $2,410 $2,410 $41,594 $40,594 $56,344 $41,344 $414844 EQUITY Beginning ofthe year $68,750 $41,794 $41,794 $41,794 $41,794 Net excess revenue / expenses for the year - $27,157 - $1,000 $14,750 -$250 $250 $41,594 $40,794 $56,544 $41,544 $42,044 $41,594 $40,794 $56,544 $41,544 $42,044 Note We also have a incubation office value $ 6000 that was fully funded by grant from CDC which has been expensed Page 60 of 348 v CD O w 00 Physician Recruitment: Investing in Your Community Presentation to: Oro - Medonte Orillia & Area Physician Recruitment & Retention Committee Orillia p PHYSICIAN RECRUITMENT & RETENTION orillia onrmcdnn[c Tama • Tamara • sc�crn January 9, 2013 0 v N O W W Q CQ CD CD CD v O -0 v (D N O w 00 Physician Recruitment: Investing in Your Community Accomplishments l� 0rillia PHYSICIAN RECRUITMENT& RETENTION orillia • oru- mednnm rama • samara • sc�crn -- • Be Doc$Br . w N CD N O W 0L (Q (D T I (D U) (D r-r N O D U) v (C) CD W O_ W 00 Physician Recruitment: Investing in Your Community Physician Resource Planning In 2010 OSMH estimated we would need 18 -20 Family Physicians over the next 4 years. We have recruited 14 new family physicians since 2010. We played a role in recruiting 25 specialists since 2010. Z C( Be �. PHYSICIAN RECRUITMENT & RETENTION S Doctor ,� _�, C n � CA) onllia • oiu- mcdnnm Tama • Tamara • �r�em -- � J -_.. � 0 v N O W W Q CQ (D CD (D O D v (C) CD O_ W 00 Physician Recruitment: Investing in Your Community Our Challenges 1. Continued competition from other communities. 2. Provincial delays & a cap on the number of new family docs allowed to join Family Health Teams. 25 /month for the entire province! 3. Continued tight budgets — Provincial, Municipal, Hospital. Z Orillia S � Be �. PHYSICIAN RECRUITMENT & RETENTIONS Doctor onllia • oiu- mcdnnm Tama • Tamara • �r�em -- � J -_.. � 0 v N O W W Q_ CQ CD T I CD CD Q O D v CD Cn O W 00 2012 GOALS • Recruit 3 -4 Family Physicians • New Governance Model • Receipting Facility for Fundraising Z �• i Of Illla �a f {age PHYSICIAN RECRUITMENT & RETENTION �" C(Sr W N orillia onrmcdnn[c Tama • Tamara • sc�crn � • 0 N O W W Q CQ CD CD CD �F v Q v CD rn rn O �t W 00 2012 RESULTS ■ 3 New Family Physicians ■ MOU with OSMH — subcommittee of the Medical Advisory Committee ■ OSMHF receipting facility Is I I Of Illla �a {age PHYSICIAN RECRUITMENT & RETENTION �" Ct r . W N Q orillia onrmcdnn[c Tama • Tamara • sc�crn � • 0 N O W W Q CQ CD CD CD ^�F Y.1J Q v (D v O h w 00 Physician Recruitment: Investing in Your Community Past Change — Continuing to Effect Us • March 5, 2010, the Ontario government introduced the redesigned UAR • City of Orillia & Township of Oro - Medonte not eligible. • Townships of Ramara and Severn are still eligible. • Incentive value over 4 years: • Ramara $ 80,800 • Severn $ 81,200 4` `" (✓ 0rillia PHYSICIAN RECRUITMENT& RETENTION orillia • oru- mednnm rama • samara • sc�crn -- '. • Be oct8r � W N y .. Z 0 v N O W 0L (Q (D T I (D U) (D O D U) v (C) CD W O_ W 00 Physician Recruitment: Investing in Your Community Our Request: Your Investment • An investment in the future of the community. • Request to Oro - Medonte of $10,000 for 2013 operating budget. Z 1 a Orillia � 1 S � Be �. PHYSICIAN RECRUITMENT & RETENTION S J� octBr QO -4a), Cn .{� CA) N Ilk, • "'o- dnnm Tama •Tamara • �r�em -- J _.. CD Sv N O H W W Q (Q (D CD (D Sv O D OJ CD co O W Co N W Q CQ r-F CD CD O Z3 PHYSCIAN RECRUITEMENT COMPARISON 2013 BUDGET TO 2012 FORECAST BUDGET FORECAST 2013 2012 VARIANCE 7 MTHS ACTUAL REVENUE MUNICIPALITY FUNDING ORILLIA $ 15,750 $ 15,000 $ 750 ORO MEDONTE $ 10,000 $ 10,000 $ - SEVERN $ 12,000 $ 12,000 $ RAMARA $ 5,000 $ 5,000 $ CITY OF ORILLIA INCENTIVE FUNDING $ 80,000 $ 20,000 $ 60,000 ROMP - REIMBURSEMENT $ 1,500 $ 1,772 $ 272 COMMUNITY SUPPORT $ - $ 1,545 $ 1,545 $ 2,000 $ - $ 2,000 CASINO RAMA $ 15,000 $ 12,000 $ 3,000 $ 141,250 $ 77,317 $ 63,933 EXPENSES MEDICAL SCHOOLS JOB FAIR $ 3,000 $ 3,000 $ - RURAL MEDICAL WEEK $ 2,000 $ 1,823 $ 177 CORE ROTATION DAY $ - $ - $ - RETENTION ACTIVITIES $ 2,000 $ 1,705 $ 295 VISITS - PHYSICANS AND STUDENTS $ 10,000 $ 8,458 $ 1,542 SCHOLARSHIP $ - $ 1,000 -$ 1,000 WEB SITE COSTS $ - $ - $ - PROMOTIONAL ITEMS $ 500 $ 1,400 -$ 900 PHYSCIAN INCENTIVES $ 80,000 $ 47,500 $ 32,500 PART TIME PROJECT CO- ORDINATOR $ 40,000 $ 37,685 $ 2,315 CASPR - MEMBERSHIP AND CONFERENCE $ 1,500 $ 50 $ 1,450 ADMINISTRATION $ 2,000 $ 1,852 $ 148 $ 141,000 $104,473 $ 36,527 EXCESS / DEFICIT $ 250 -$ 27,156 $ 27,406 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 66,040 -$ 27,156 BANK BALANCE END OF QUARTER $ 39,134 $ 38,884 $ 250 (c) CO -4 07 (1 -P cc N N W Q CQ r-F CD CD O Z3 v CD O O_ W 00 Physician Recruitment: Investing in Your Community The Impact of a Physician • Economy • A physician provides $850,000 to $1,000,000 (per doc per year) to the economy. • Buying goods & services in the community. • Increased tax base: residential, commercial & - recreational. Creating additional jobs — direct /indirect. C/ C/ Source: American Academy of Family Physicians, 2007 (9 _ f 1 0�laarl� ,! g `< PHYSICIAN RECRUITMENT& RETENTION �"' Doct8r e � IM, OI -1�' W IMP orillia • oru- mednnm rama • samara • sc�crn -- � d � � � � - -- � 0 v N O W QQ CD CD (n CD v O D v (C) CD O_ W 00 Physician Recruitment: Investing in Your Community The Impact of a Physician • Economy Create new jobs as offices require admin support, nursing and other health care professionals. Attract new employers and create new jobs, as businesses can now provide each of their employees _ with a family physician. Z C( Be PHYSICIAN RECRUITMENT & RETENTION S Doctor;; , l C n � CA) N Ilk, • oiu- -dnnn• Tama •Tamara • rem -- J -_.. 0 v N O W W Q_ CQ CD T CD CD Q O D v m N O W 00 OUR ECONOMIC IMPACT • All medical equipment purchased at Bayside Medical Supply in Oro- Medonte • All office equipment (computers,furniture,etc) purchased locally • The new FHT building has purchased virtually everything locally b OI illia �mea p f Be �G PHYSICIAN RECRUITMENT & RETENTION �" C(9r r, W N orillia onrmcdnn[c Tama • Tamara • sc�crn � � • 0 N 0 w CQ CD `C`^D VJ CD O -0 ED (0 (D W O CA) 00 ECONOMIC IMPACT Cont'd ■ FHT are also displaying local artists' work ■ Local trades used for renovations ■ 15 new admin jobs (office &nurses ) created from the recent recruits Orillia or PHYSICIAN RECRUITMENT& RETENTION urillia•oru- medun[e•rama•ramara •sa�ern I� Be f.cttaor W N a CD N O W 00 Q. (a (D T I (D U) (D O D U) -0 ED CD 0 w 00 MORE IMPACT ■ $4 Million in residential real estate transactions in last 15 mths —new family physicians only ■ Commercial property at Peter & Mississaga — retail development ■ New medical office at West Shore (in Severn) Is Orillia`� - &area tQ Be � PHYSICIAN RECRUITMENT& RETENTION' DOcCOr W N Q orillia • oru- mednnm rama • samara • sc�crn -- � d 0 N 0 w m 0 '� V 1 O W 00 Working Together ■ Our committee hosted a joint session of area recruiters Nov 20/12 • Physician needs: short, medium & long -term • Philosophy re: Incentive funding - • Health Professionals Recruitment Tour • Health Care Connect — increase awareness Of Illia &ate {age PHYSICIAN RECRUITMENT & RETENTION �" C(Sr • W N .J11ha ...madnn[c Tama •Tamara •seem 0 v N (D W \V rf Q U) v CD rn O �t W 00 Working Together (cont'd) • Dec 14/12 we hosted the first HCC sign up information booth at Casino Rama. • Plan to host other "sign up" sites in other areas including Oro- Medonte. Of Illia &ate f {age PHYSICIAN RECRUITMENT & RETENTION �" Ct r . W N orillia onrmcdnn[c Tama • Tamara • sc�crn � • 0 N O W W Q_ CQ CD CD CD ^�F Y.1J O D U) 0 W 00 OSMH — Emergency Dept. ■April 1/12 to Oct 31/12 (6 mths) there were 32,591 ER visits. ■ 3,747 were from Oro- Medonte (11.5 %). ■ Of those 11.5 %, 5.6% were unattached (i.e. 210 had no family physician). -C Orillia PHYSICIAN RECRUITMENT & RETENTION orillia onrmcdnn[c Tama • Tamara • sc�crn 0 N O w QQ CD CD v 0 D U) v (D 00 O h w 00 Physician Recruitment: Investing in Your Community Our vision is to provide a family doctor for every person in Oro- Medonte. With your help, this will become a reality. Orillia PHYSICIAN RECRUITMENT& RETENTION orillia • oru- mednnm rama • samara • sc�crn -- Be oc�r W N y Z CD N O W 00 Q. (a (D T I (D (D O D -0 v (D O_ W w Physician Recruitment: Investing in Your Community Questions. -41t 0I`I��la &area �` ' �• PHYSICIAN RECRUITMENT& RETENTION orillia • oru- mednnm rama • samara • sc�crn -- rBe oct,Br W N y CD N O W 0L (Q (D T I (D U) (D N O D U) Mayor Hughes and Members of Council Township of Oro Medonte 148 Line 7 South Oro, ON, LOL 2X0 Dear Mayor Hughes and Members of Council, 1Oa) 2013 Budget Presentations: , ... 2. Barrie Are a\q1- PHYSICIAN RECRUITMENT 6. 7. September 11 "', 89 t 2 9. PECEWW SEP 11 2017 ORO- MEDONIYE TOV'VNSHiP On behalf of the Barrie Area Physician Recruitment Task Force I'd like to take this opportunity to thank the Council of the Township of Oro Medonte for their ongoing support of the recruitment and retention initiative in our community. We have made significant progress in bringing much needed Family Physicians and Specialists into the area; however, there is still a tremendous amount of work to be done. Health care human resources will be a significant issue facing all residents of the area in the coming years and recruitment will be the key initiative to alleviate the hardships of the physician shortage. The Task Force also focuses on the various needs of incoming physicians. For instance; we tour visiting physicians throughout the catchment area as well as ensure a unique support system is in place for both the physician and their families should they choose to start a practice in Oro Medonte or elsewhere in the Barrie Area. The Task Force also ensures a structured retention plan is in place to maintain physician satisfaction within the Barrie Area community in years to come. In order to continue to be successful in the recruitment and retention of family physicians and specialists into the area we kindly request your financial support, in the amount of $14,500 to help further our initiatives. As you are aware your financial contribution allows for your representative, currently Mayor Harry Hughes, to hold a seat on the Task Force, which will ensure that your input and accountability needs are met. If you have any questions please do not hesitate to contact me at any time, or if you prefer to meet I am available at your convenience. I can be reached directly at 705- 728 -9090 ext. 42313 or by e-mail at BellJa[xvh.on.ca Thank -you for ur continued support. Sincerely, Jaclyn Bell Physician Recruitment Coordinator 201 Georgian Drive, Barrie, ON, L4M 6M2 I t: 705 728 9090 1 f: 705 728 2408 www.rvh.on.ca I www.barriedoctors.ca Page 80 of 348 v (D w 0 w w Barrie Area PHYSICIAN RECRUITMENT ---------------------------------------------------------- 0 ---- ---------------------------------------------- Physician Recruitment Update Township r -M n f o O o edo to January Stn, 2013 Presented by: Dr. Stu Murdoch, MD, CCFP, FCFP = Jaclyn Bell, BMOS CO 00- 40-) (J-P-1 CA) N° 0 v N O W W cn CD cD cD v O� OD N O W OD 0 v N 0 CA) cn CD, CD 0 D Barrie Area Physician Recruitment ------- - -____ 1 _.- .- ________�. _�. _�..._ .._ .._ -- -- -------- - .1--.I--.'--.'--.'--..--..--. .----- - - - - -- 0 ------------- - - - -__ _. _. _.------------ - - - --. _-. _-._._ .._ ._ -- -- --- - - - - -- The purpose of the Barrie Area Physician Recruitment Task Force is to bring physicians, healthcare leaders, community leaders and municipal leaders together to develop and implement strategies to train, recruit, and retain physicians for: • The City of Barrie • The Town of Innisfil • The Township of Oro- Medonte • The Township of Springwater • The Royal Victoria Regional Health Centre Barrie Area Physician Recruitment is bringing Healthcare closer to horn p (000- 40') U1 -P., CA) N° 0 v N 0 CA) cn CD, CD 0 D CO OD W O W OD 0 v N O CA) CD CD v 0 D Success of BAPR in 2011/2012 ________________________________________________ _______________________________ ______________ O ------------------ ------- ____ _______________________________ Since November 2011 Barrie Area Physician Recruitment has successfully recruited: 0 9 New Family Physicians to the Barrie Area Additional 8 prospective Family Physicians expected to set up practices in our community 02o new Specialists to RVH C. Additional 8 Specialists waiting to be credentialed o BAPR has performed 30 site visits to prospective physicians (.Oo- 10')C3i-P., CA) N° 0 v N O CA) CD CD v 0 D v OD O W OD CD v N O W T I sv 0 D U) Future Physician Recruitment Needs ---------------------------------------------------------------------------------------------------- - - - - -- 0 ------------------------------------------------------------------------------------------------ The Barrie Area currently has upwards of 55,000 residents without a local Family Physician. The Barrie Community Family Health Team projects that within the next 3 years close to 13 Family Physicians will retire leaving approximately 25,000 additional residents without a Family Physician. COOo--10-)C3i-P.,W N° CD v N O W T I sv 0 D U) v 00 Cn O W 00 0 v N 0 CA) CD CD v 0 D Physician Recruitment --- - - - - -- - - -- -- -- ------ - -------------- 0 --------------- - -.- -. -- __ --- .- _..- _..------- __a.- a._a. --- __ . _ _ __ __ __ • The provincial average size of a family practice roster is 1280 patients • The average size of a family practice roster in our area is 1800 patients. • In the next 3 years our area will need approx. 6o Physicians to care for the ft000 residents without a local Family Physician. • The Rural Ontario Medical Program has stated that the cost to recruit ONE Physician is approx. $7,800 Therefore to recruit the Physicians needed in our community BAPR will need to spend approx. $ 4 6 8 9 O O O on Physician recruitment over the next 3 years. COOo- 10')C3i-P., CA) N° 0 v N 0 CA) CD CD v 0 D 00 0 W 00 0 v N O CA) CD CD 0 D Economic Impact of Physicians ------------------------ - - - - -- ------ - - - - -- -------------- - - - - -- o ----------------- - - - -1-1-1-1-1-1 ------------ _ _ _._ ._ ._ ---------- With 8o Family Physicians currently practicing in our area and an additional 350 Physicians on staff at RVH the economic impact of these Physicians in our community is substantial. Based on data from the Rural Ontario Medical Program: 1 Family physician practicing in the community = 500,000 to 1 million dollars generated into the local FPO qq, economy 1 Family = 25 -30 Nurses Physicians =10 Nurse Practitioners = 96 Jobs 0000- 40') U1 -P., CA) N° 0 v N O CA) CD CD 0 D 00 4 O W 00 0 v N O W D Recruitment and Retention Initiatives --------------- ------------------------------------------------------------------------- Family Medicine Teac ing Unit: • The FMTU is affiliated with the Department of Family and Community Medicine at the University of Toronto and the Royal Victoria Regional Health Centre. • The FMTU is currently at its full compliment of 18 Family Medicine Residents • The FMTU is expanding in 2013 from 9 new Residents per year to 10. The Dural Ontario Medical Program has indicated that 85% - 100% of residents training in our community will be retained in the local area! CO 00 �1 W C3i � W N 0 v N O W D -0 CO OD OD O W OD BAPR Funding Request Barrie Area Physician Recruitment kindly requests thefinancial support in the amount of $14,000 from the Township of Oro- Medonte to helpfurther our initiatives. CO 00 --4 M C-n 4-11. W CD N CD W CD CD D Barrie Area PHYSICIAN RECRUITMENT --------------------------------------------------------------- 0 ---- --------------------------------------------------------------- Thank-youfor your consideration and continued support. OD O W OD z 00 --I0)C31 -PwN° CD N O CA) D September 24, 2012 Doug Irwin, Clerk Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mr. Doug Irwin, 10a) 2013 Budget Presentations: °, ,a _ SEP ? 1 2D12 On behalf of Ontario's Lake Country including the staff, Board of Directors and businesses we work with, we would like to thank The Township of Oro Medonte for your continued support. We would not have seen the successes as we have had in the last year if it wasn't for the municipal funding we receive from all of the supporting municipalities and Casino Rama. We understand that the Township of Oro Medonte has committed to provide Ontario's Lake Country $15,000.00 for 2013, the same amount as previous years. The stipulation to receive this money is for Ontario's Lake Country to provide a business plan for council's review and approval. The Board of Directors of Ontario's Lake Country would like to request the opportunity to make a deputation to you and your council; where we will report on the marketing programs of this past year and discuss our future plans and outline the vision for the new 2013 year. We look forward to receipt of your positive response to our request and an indication of the date of the deputation. We again thank you for your support and look forward to a successful year ahead and continuing to work towards an exciting future of building the best year -round vacation destination in Ontario. Sincerely, Jennifer Whitley Marketing Coordinator Ontario's Lake Country Ontario's Lake Country Tourism Marketing Board, 22 Peter St S., Box 2525, Orillia, ON L3V 7A3 Toll Free: 1- 866 - 329 -5959 Fax: 705 -325 -6817 Email: jennifer @ontarioslakecountry.com www.ontarioslakeeountry.com Page 90 of 348 2. 3. 4. P, % . 5. ONT,,-TQ1o,s 6. aountr y 7. Orillia -`Oro-Medonte • Rama • Severn 8. 9. °, ,a _ SEP ? 1 2D12 On behalf of Ontario's Lake Country including the staff, Board of Directors and businesses we work with, we would like to thank The Township of Oro Medonte for your continued support. We would not have seen the successes as we have had in the last year if it wasn't for the municipal funding we receive from all of the supporting municipalities and Casino Rama. We understand that the Township of Oro Medonte has committed to provide Ontario's Lake Country $15,000.00 for 2013, the same amount as previous years. The stipulation to receive this money is for Ontario's Lake Country to provide a business plan for council's review and approval. The Board of Directors of Ontario's Lake Country would like to request the opportunity to make a deputation to you and your council; where we will report on the marketing programs of this past year and discuss our future plans and outline the vision for the new 2013 year. We look forward to receipt of your positive response to our request and an indication of the date of the deputation. We again thank you for your support and look forward to a successful year ahead and continuing to work towards an exciting future of building the best year -round vacation destination in Ontario. Sincerely, Jennifer Whitley Marketing Coordinator Ontario's Lake Country Ontario's Lake Country Tourism Marketing Board, 22 Peter St S., Box 2525, Orillia, ON L3V 7A3 Toll Free: 1- 866 - 329 -5959 Fax: 705 -325 -6817 Email: jennifer @ontarioslakecountry.com www.ontarioslakeeountry.com Page 90 of 348 10a) 2013 Budget Presentations: Mayo, ... 2. 3. 4. 5. 6. 7. 8 03- . � T A -kI0 S 9. L� • 6untry Orillia - Oro- Medonte - Rama - Severn 2013 Marketing Plan Ontario's Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3 Toll Free: 1- 866 - 329 -5959 Fax: 705 - 325 -6817 Email: jennifer @ontarioslakecountry.com www.OntariosLakeCountry.com 1 Page 91 of 348 10a) 2013 Budget Presentations: Mayo, ... 2. 3. 4. Organizational Profile 5. Ontario's Lake Country is the destination marketing organization(DMO) representing the City of Orillia, Oro - Medonte Township, Rama First Nation and Severn Township. 6. We work in conjunction with our municipal partners and the local tourism industry as the 7. primary tourism marketing organization to develop and facilitate the growth of tourism in our region. 8. 9. There is currently an agreement between Ontario's Lake Country, Casino Rama and our municipal partners to provide funding for a three year term (beginning in 2012) as long as OLC's annual business plan is approved by all funding partners. This recognizes the importance of tourism in our area and formalizes the collective approach to marketing the area as a region. The total contribution to OLC from funding partners is detailed in the following table. Ontario's Lake Country is grateful for the ongoing support from our municipalities and their understanding of how important tourism is to the region and as an economic driver. Vision Ontario's Lake Country will be a vibrant "must -see" 4 season destination, easily accessed by land and water, with unique experiences and a readily available, integrated network of tourism products and services to create tourism wealth for the communities within it. Mission Ontario's Lake Country encourages visitors to stay longer, spend more and return often by actively developing unique experiences, networking amongst stakeholders and marketing strategically. 2 Page 92 of 348 10a) 2013 Budget Presentations: NAME APPOINTMENT 2. Casino Rama 3. Oro- Medonte Township Appointed Municipal 4. Governance Jane Dunlop Ontario's Lake Country is governed by a Board of Directors composed of municipal and 5. industry representatives from several tourism sectors and appointed advisors. 6. OLC has also created sub committees including Financial, Marketing and 7. Sponsorship /Funding Partners. John Britten Orillia Snowmobile Club 8. SUMAC 9. 2012/2013 Christi Spriggs NAME APPOINTMENT Helen Cooper Casino Rama Donna Hewitt (Treasurer) Oro- Medonte Township Appointed Municipal Dan Landry City of Orillia Appointed Municipal (interim) Jane Dunlop Township of Severn Appointed Municipal Rob Furlonger Rama First Nation Appointed Municipal Roger Selman (Vice Chair) Century 21 Lakeside John Hammill (Chair) Orillia Packet & Times John Britten Orillia Snowmobile Club Donna Goodwin SUMAC Christian Lauder Stone Gate Inn Christi Spriggs Bayview Wildwood Mark Laughlin Horseshoe Resort Christine Anderson (Advisor) Ministry of Tourism, Culture and Sport Kathryn Stephenson (Advisor) Tourism Simcoe County Wendy Timpano (Advisor) CDC Orillia & Area Staff Support A full time Marketing Coordinator facilitates the organization and reports to the Board of Directors. This coordinator also sits on regional committees to develop partnerships and leverage resources. Partnerships & Committees • Representation on the Partnership Advisory Committee (PAC) with RT07 (Bruce Grey Simcoe) • Participation on the Tourism Roundtable & Town Hall • Beyond the City Lights - Simcoe County Rural Tourism Conference Committee • Various local committees 3 Page 93 of 348 10a) 2013 Budget Presentations: Ontario's Lake Country Marketing Services We provide cooperative pay -to -play marketing initiatives at competitive rates based on demand and interest and represent the entire tourism industry within the region. Visitor Profile The majority of trips that included Orillia and area, as found in a strategic image study done by RT07, originated in the Toronto region (51 %) or Southwestern Ontario (29 %). Orillia visitors tend to be older, less likely to have young children at home and more affluent. The types of activities and interests that visitors would like to take part in on their trip to the region include: Concerts /live music, staying at a resort, golfing, gambling at a casino and attending a sports events. Purpose of Intended Trips to Orillia & Area in order: • Touring • Resort • Outdoor Trip • Special Event • Visiting Friends and Relatives • Gaming • City Trip • Shopping • Ski /Snowboard Tourism Trends From two different sources to provide statistics for the Ontario's Lake Country region. In the winter of 2010/11 Orillia and area attracted 434,000 overnight and 507,000 day visitors, which translates into about 24% of travel to the RT07 region that season. Overnight visitors spent $47 million in the region and day trippers spent $42 million. Source: RT07, Longwoods Report for Orillia & Area Visitor Spending = $ 839 million • 55 % overnight, 45 % same day • Number of visitors = 6.8 million • (2.7 million overnight, 4 million same -day) • 51 % on pleasure trips • 43% visiting friends and relatives • 3 % on business • 4% other • # of nights in roofed commercial accommodations = 1.7 million Source: Ministry of Tourism, Regional Tourism Profiles for Simcoe County 2010. 4 , ... 2. 3. 4. 5. 6. 7. 8. 9. Page 94 of 348 10a) 2013 Budget Presentations: Mayo, ... 2. 3. 4. 2013 Overview & Marketing Action Plan 5. 6. Ontario's Lake Country 2013 Budget Overview 7' Income Funding $103,000 46.10% 8. Grants $19,200 8.59% 9, Membership Dues $1,750 0.78% Marketing $65,500 29.31% Retained Earnings $34,000 15.22% $223,450 Expenses Salaries $50,000 22.39% Administration $24,688 11.05% Marketing $148,670 66.56% $223,358 Net Income $92 Strategic Goal To promote and support economic development through tourism across Ontario's Lake Country including Orillia, Oro Medonte, Rama First Nation and Severn, by achieving an increase in total number of tourism receipts annually in the region. Objectives 1. Stakeholder Networking- Nurturing strong business to business relationships within the region to provide visitors with the products and services they need while they are visiting the area. 2. Development - Partnering with industry stakeholders, actively create and expand on reasons to visit Ontario's Lake Country. 3. Strategic Marketing - Develop measureable, targeted marketing tactics that invite people to the region and that will increase overnight stays and tourism receipts. 4. Increase Resources - Increase municipal and corporate sponsorships as well as granting opportunities and the use of partner resources available. KEY DELIVERABLES - Marketing 5 Page 95 of 348 10a) 2013 Budget Presentations: ANNUAL VISITOR GUIDE Objective: Strategic Marketing This is the primary tourism marketing piece promoting the region intended to drive the business to our industry stakeholders. This will be used as a tool for trip planning and potentially maximize the length of stay by showcasing our various attractions, accommodations, culture, dining, recreation and festivals & events throughout OLC. Promote year round travel and drive visitors to the area, editorial will focus on the experiences and the great attributes we have to offer. • Manage, publish and distribute annual guide • 72 pages • 40, 000 copies • Distribution: • 7,000 through CTM to Toronto Attractions (double the distribution compared to previous years) ■ 15, 000 through Provincial Travel Information centres ■ 10,000 local distribution (accommodators, attractions, etc.) ■ 5, 000 tradeshows ■ 3,000 mail outs and various distribution points • Available for download online Key Measurable: Increase advertising sales by 15% Increase distribution outside of the region from 70% to 80% Annual program cost for development: $22,000.00 Annual costs for distribution: $3,100.00 Annual costs for Tradeshow Participation: $3,400.00 , ... 2. 3. 4. 5. 6. 7. 8. 9. 0 Page 96 of 348 10a) 2013 Budget Presentations: All marketing programs will be located on the new site and contribute to the content and provide opportunity for additional buy in from tourism businesses and organizations. Proposed Marketing Activities: • Benchmarking site design and functionality with other comparative DMO's and those identified as best of breed • Working with the Regional Tourism Organization to leverage the opportunities • Enhance SEO- Search Engine Optimization to improve the volume and quality of visitors to our site and increase their length of stay on the site, this will help to provide enhanced data collection • Include special features such as online, coupons, post cards, all of which will help to drive repeat business and increase our database of contacts • Aggressive Social Media updates to provide real time updates of events, packages and promotions taking place throughout the region. • Creation of seasonal enewsletter to be sent to all visitor contacts, content to be solicited from the regions tourism operators and events and provides a strong link to consumers to showcase the region • Ontario Tourism Marketing Partnership website increased exposure Key Measurable: • Increase unique visitors to our website by 25% • Decrease the bounce rate on our website by 30% Increase our Facebook members by 50% Total proposed Costs for New Website:$8,000.00 SEO & Social Media and web advertising including updates to site: $7,700.00 7 Page 97 of 348 2. 3. 4. REGIONAL TOURISM WEBSITE - www.OntariosLakeCountry.com 5. Objective: Strategic Marketing 6. The website strengthens the areas brand recognition and increases awareness of 7. Ontario's Lake Country as a tourism destination. 8. In 2013 the website will be enhanced to meet the recommendations of having one 9 regional website where are all visitors to the region will be directed /linked to. This up -to -date website will include: • comprehensive and up -to -date information • providing the experiences of the region as the main focus • engage the viewer and facilitate ease of navigation • encourage repeat visitation by using promotions and packages All marketing programs will be located on the new site and contribute to the content and provide opportunity for additional buy in from tourism businesses and organizations. Proposed Marketing Activities: • Benchmarking site design and functionality with other comparative DMO's and those identified as best of breed • Working with the Regional Tourism Organization to leverage the opportunities • Enhance SEO- Search Engine Optimization to improve the volume and quality of visitors to our site and increase their length of stay on the site, this will help to provide enhanced data collection • Include special features such as online, coupons, post cards, all of which will help to drive repeat business and increase our database of contacts • Aggressive Social Media updates to provide real time updates of events, packages and promotions taking place throughout the region. • Creation of seasonal enewsletter to be sent to all visitor contacts, content to be solicited from the regions tourism operators and events and provides a strong link to consumers to showcase the region • Ontario Tourism Marketing Partnership website increased exposure Key Measurable: • Increase unique visitors to our website by 25% • Decrease the bounce rate on our website by 30% Increase our Facebook members by 50% Total proposed Costs for New Website:$8,000.00 SEO & Social Media and web advertising including updates to site: $7,700.00 7 Page 97 of 348 10a) 2013 Budget Presentations: 2. 3. 4. KEY DELIVERABLES - Branding & Positioning 5 BRANDING & POSITIONING REVIEW 6. Objective: Stakeholder Networking 7 As per the Tourism Roundtable report an observation was made for OLC to take the $ opportunity to revisit destination branding. "Through the consultation process we have determined that the brand of the destination (Ontario's Lake Country) is in question. For 9 that reason one of the initial strategies must be to undertake a rebranding exercise. This issue needs to be resolved congruently with the strategic plan development in order that all involved embrace an effective collective brand that will resonate with the consumer and be supported and cross promoted by Orillia and Area tourism stakeholders and municipalities. In order not to lose a marketing presence during the short -term to mid- term period stakeholders may consider using a " Orillia and Lake County" positioning." Source: Tourism Roundtable Report completed by Brain Trust In 2013 OLC will explore hiring a third party to review the brand in consultation with our funding partners and industry stakeholders. Total Budgeted Amount for OLC Branding Review: $10,000.00 SIGNAGE Objective: Strategic Marketing • Four (4) TODS signs at each entrance point into the region (5 year contract) • One (1) sign in Rama First Nation close to the entrance of the Casino Total Annual Costs for Brand Awareness Signage $4,900.00 Print Advertising Objective: Strategic Marketing Including the following items but not limited to • Escape the City Guides (Quarterly) • Images Studio Tour Brochure • Orillia, Oro - Medonte & Ramara Chamber Maps • Local Festivals & Events (small ads promoting other events and activities) • Provincial Park Guide Total Costs for Print Advertising Brand Awareness: $7,600. 00 Promotional Items Objective: Strategic Marketing Including the following items but not limited to • Pop up and event banners • Display items for use at tradeshows & events including brochure stands • Apparel for staff, board members and volunteers for tradeshows & events Total Costs for Promotional Items for Brand Awareness: $3,000.00 0 Page 98 of 348 10a) 2013 Budget Presentations: KEY DELIVERABLES - Development of Products, Experiences, Packages & Promotional Opportunities FLAVOURS OF ONTARIO'S LAKE COUNTRY Objective: Strategic Marketing Various restaurants throughout the region participate in the bi- annual Flavours events taking place in the Spring and Fall. Flavours currently in its fourth year offers both residents and visitors to the area the opportunity to experience a diversity of culinary delights from the participating Ontario's Lake Country restaurants. Building on the success of the previous events the chefs continue to create new tantalizing menus for this particular occasion. Flavours continues to be enjoyed and drives business during a normally quieter time, it is a sought after event that is inquired about more and more. Key Measurable: • Increase the number of ballots collected by the restaurants by 25% • Maintain the number of participating restaurants with a push to increase by 20% • Promote other opportunities available during Flavours to expand the visitors from outside the region. Annual Program Cost for both Spring & Fall events: $9,200. 00 DEVELOPMENT OF NEW PACKAGES & PROMOTION OF CURRENT PACKAGES Objective: Stakeholder Networking, Development & Strategic Marketing Promotional campaigns will identify a number of packaged experiences offered online on our website and cross promoted on the RTO's website. The economic impact will be measured by the accommodators tracking how many packages are booked and individual inquiries. As per OLC's industry brainstorming session and outcomes from the Tourism Roundtable we know our industry stakeholders would like to focus on the off seasons to increase visitors, therefore we will be focusing on Spring, Fall and midweek. Overnight packages will be created as an incentive to increase the duration of the visit and we will be discussing further and working with industry to develop and finalize these packages. We will begin by focusing on " best of class" market ready product such as Flavours, festivals & events, fall drives, etc. Promotional pieces will include print and online advertising. All marketing strategies will push the consumer to our website as the call to action, therefore all members will benefit from the wide diversity of visitor traffic to our site. Buy in options will be available with the incentive for industry participation. 9 , ... 2. 3. 4. 5. 6. 7. 8. 9. Page 99 of 348 10a) 2013 Budget Presentations: 2. 3. Key Measurable: 4. • Develop a subcommittee to identify new & current package opportunities 5. • Create ideas for review by the Board of Directors and industry 6. • Track with accommodators and participating partners 7 • Increase of overnight stays in the region during packages and /or shoulder seasons 8. 9. Proposed Costs for development and marketing of packages: $10,000.00 TOURISM MARKETING COOPERATIVE Objective: Stakeholder Networking & Strategic Marketing A cooperative initiative that has been organized by the City of Orillia and included the following tourism organizations: Downtown Orillia Management Board, Ontario's Lake Country, The Orillia and District Chamber of Commerce, Tourism Simcoe County, RTO7 and Ontario Ministry of Culture and Sport is a collaborative approach for a larger marketing buy promoting events in Orillia. Ontario's Lake Country would be taking on and expanding this initiative to the broader area as recommended by the Tourism Roundtable and would look at facilitating the same marketing avenues, including: • Billboards • Television commercial • Events brochure • Radio (potentially depends on buy in) Key Measurable: • Distribute all event brochures and increase distribution outside of the region • Track website numbers during the promotional campaign to see if influx occurs Total Proposed Costs for Tourism Marketing Cooperative: $16,000.00 OTHER COOPERATIVE MARKETING Objective: Strategic Marketing Ontario's Lake Country offers the local tourism industry various opportunities to participate in marketing that is divided up to provide more affordable options. Opportunities: • Ontario Travel Centre - Outdoor Signage • Simcoe County Guide Map • Ontario Snow Map & Guide Key Measurable: • Recommendation for individual businesses to provide promotional codes within their ads for tracking purposes Total Costs for Cooperative Marketing Initiatives: $8,320. 00 10 Page 100 of 348 10a) 2013 Budget Presentations: 2. 3. 4. 5. CASINO RAMA PARTNERSHIP 6. Objective: Stakeholder Networking & Strategic Marketing Reviewing ideas with the marketing department at Casino Rama to increase awareness 7. of Ontario's Lake Country in their current initiatives, options include: 8. • Players Passport Programs 9 • Players Passport Welcome Packages • Concert Listings • Enewsletter • Mailers • Video Screens Key Measurable: • Review completed by the end of the first quarter with possible options to present to the Board of Directors Total Budgeted for Casino Rama Partnership $2500.00 FAMILIARIZATION (FAM) TOURS Objective: Strategic Marketing Increase awareness about Ontario's Lake Country by hosting FAM tours for various people and organizations /writers to inform them about the offerings in our region • Media Writers (Snow Goer Canada) • Providing training and tours for Ontario Tourism Staff, Ontario's Lake Country Students and Staff and other local tourism operators front line staff Key Measurable: • Increase number of FAM tours in the region by 50% Total Costs for FAM Tours: $1,000.00 PHOTO DATABASE Objective: Strategic Marketing • Hiring a local photographer to increase OLC's database of photos for use in various media (website, print etc.) • Create an online photo contest, to increase photo database as well as increase OLC awareness • Work with RTO7 on image database on specific points in our region and submit a proposal for Partnership Funding to assist with the costs Key Measurable: • Build photo database to include 150 quality four season photos of the region Total costs to increase photo database $2,500.00 11 Page 101 of 348 1Oa) 2013 Budget Presentations: LIASION WITH REGIONAL TOURISM ORGANZIATION 7 (RTO7), BRUCE GREY SIMCOE Objective: Stakeholder Networking, Development, Strategic Marketing, Increase Resources • Promotional opportunities on the website • Access to image data bank • Opportunities to network with similar DMO's • Actively participate on various committees and planning meetings • Complete proposals on behalf of industry for Partnership Funding opportunities LIAISON WITH ONTARIO MINISTRY OF TOURISM, CULTURE & SPORT AND ONTARIO TOURISM MARKETING PARTNERSHIP Objective: Stakeholder Networking, Development, Strategic Marketing, Increase Resources • Public relations support and services • Celebrate Ontario Grant Workshop • Various granting support • Facilitation services • Access to image and video banks MINISTRY OF TOURISM TEMP & IPPP GRANTS Objective: Development, Strategic Marketing & Increase Resources • Goal to work with packages and experiences for apply for grants to increase marketing dollars and exposure • The money will be spent on marketing the experience outside of the region Total Goal of Granting requests to be spent $15,000.00 12 Page 102 of 348 2. 3. 4. KEY DELIVERABLES - Partnership Development 5 In partnership with local and regional tourism organizations to leverage partnerships, resources and opportunities. 6. 7. LIAISON WITH TOURISM SIMCOE COUNTY Objective: Stakeholder Networking, Development, Strategic Marketing, Increase 8. Resources g. • Brochure distribution services • Co -op advertising • Website support services • Partnership programs • Tradeshow participation • OLC Board of Directors Advisor LIASION WITH REGIONAL TOURISM ORGANZIATION 7 (RTO7), BRUCE GREY SIMCOE Objective: Stakeholder Networking, Development, Strategic Marketing, Increase Resources • Promotional opportunities on the website • Access to image data bank • Opportunities to network with similar DMO's • Actively participate on various committees and planning meetings • Complete proposals on behalf of industry for Partnership Funding opportunities LIAISON WITH ONTARIO MINISTRY OF TOURISM, CULTURE & SPORT AND ONTARIO TOURISM MARKETING PARTNERSHIP Objective: Stakeholder Networking, Development, Strategic Marketing, Increase Resources • Public relations support and services • Celebrate Ontario Grant Workshop • Various granting support • Facilitation services • Access to image and video banks MINISTRY OF TOURISM TEMP & IPPP GRANTS Objective: Development, Strategic Marketing & Increase Resources • Goal to work with packages and experiences for apply for grants to increase marketing dollars and exposure • The money will be spent on marketing the experience outside of the region Total Goal of Granting requests to be spent $15,000.00 12 Page 102 of 348 10a) 2013 Budget Presentations: 2. 3. 4. KEY DELIVERABLES -Workforce Development 5 ATTENDING CONFERENCES AND WORKSHOPS 6. Objective: Stakeholder Networking, Development 7 • Beyond the City Lights • Ontario Tourism Summit 8. • Grey Bruce Tourism Conference 9. Total Annual Costs: $4,000.00 PROVIDING WORKSHOPS AND SEMINARS FOR LOCAL TOURISM BUSINESSES Objective: Stakeholder Networking, Development & Strategic Marketing • Celebrate Ontario Grant Workshop Online Marketing Other workshops as identified by tourism operators (social media, customer service etc.) Total Annual Costs: No costs to be incurred WORKING WITH GEORIGAN COLLEGE STUDENTS Promotions Plan Course Objective: Development, Strategic Marketing Students learn firsthand what it means to develop a professional promotional campaign for a real business. The experience helps them to develop confidence and teamwork skills. Total Annual Costs: No costs incurred Cooperative Education Support Objective: Increase Resources Providing students with hands on experience to gain knowledge on the industry their programs is focusing on, they are either completing a Tourism, Business or Marketing diploma. They provide basic support to the marketing coordinator and assist with the day to day functions of the business and also attend tradeshows, festivals and events as representatives of the region. Total Annual Costs: $4,000.00 KEY DELIVERABLES - Other AWARDS AND SPONSORSHIPS Objective: Stakeholder Networking Providing funding for various marketing & business achievement awards within the region Total Budgeted Costs $ 450.00 13 Page 103 of 348 10a) 2013 Budget Presentations: Page 104 of 348 Mayo, ... 2. 3. 4. 5. 2013 MARKETING EXPENSES 6. 7. $. Annual Visitor Guide Development Distribution $22,000.00 $ 3,100.00 Tradeshow Participation Total $ 3,400.00 $28,500.00 9. Regional Tourism Website New Website $ 8,000.00 SEO &Social Media Ongoing $ 7,500.00 Total $15,700.00 Branding &Positioning Branding Review $10,000.00 Signage $ 4,900.00 Print Advertising $ 7,600.00 Promotional Items $ 3,000.00 Total $25,500.00 Development of Products, Experiences, Packages &Promotional Opportunities Flavours $ 9,200.00 New Packages $10,000.00 Tourism Marketing Cooperative $16,000.00 Other Cooperative Marketing $ 8,320.00 Casino Rama Partnership $ 2,500.00 FAM Tours $ 1,000.00 Photo Database $ 2,500.00 Total $49,520.00 Partnership Development Liaison with Various Organizations $ 0.00 Ministry of Tourism TEMP /IPPP Grants (Goal) $15,000.00 Total $ 15,000.00 Workforce Development Attending Conference and Workshops $ 4,000.00 Providing Workshops &Seminars $ 0.00 Georgian College $ 4,000.00 Total $ 8,000.00 Other Awards &Sponsorships $ 450.00 Summer Students (from grants) $ 6,000.00 Total $ 6,450.00 TOTAL MARKETING EXPENSES $148,670.00 14 Page 104 of 348 Page 104 of 348 CO m 0 cn 0 h W OD fi� 4 Y 1 ON, TA.'I]O /,S JaRt buntry Orillia • Oro - Medonte - Rarno • Severn .a In Partnership With °e Cfl00--lCAUl-P, CA) N _o N O W W CD CD Cn CD s'll 0 D • � i L • f ONTA` IO S aS?,C o Orillia - Oro - Medonte • Rama - Severn Oro - Medonte Township~ Deputation January 9, 2012 O W co f Orillin - Oro- Medonte - Rama - Severn 0 v N 0 CA) I CD U) CD D rF O Ln 0 O W 00 Qr mow•-IN _ .,%,- 1M Vision Ontario's Lake Country will be a vibrant "must -see" 4 season destination, easily accessed by land and water, with unique experiences and a readily available, integrated network of tourism products and services to create tourism wealth for the communities within it. Mission Ontario's Lake Country encourages visitors to stay longer, spend more and return often by actively z developing unique experiences, networking amongst stakeholders and marketing strategically. 'ONTTAT,105 S Orillia • Ora- Medonte • Rama • Severn N O CA) T I U) D Y.1J 0 C) OD O W OD Revenues and Corporate Sponsorship Funding partners City of Orillia Township of Oro - Medonte Chippewas of Rama First Nation Township of Severn Casino Rama 'ONTAT,105 S Orillia • Oro- Medonte • Rama • Severn 0 v N O CA) T I U) D Y.1J O CO m 0 0 W 00 v N (D w cn CD, T I CD U) CD Y.1J 0 2013 Budget Summary Income Funding $103,000 46.10% Grants $19,200 8.59% Membership Dues $1,750 0.78% Marketing $65,500 29.31% ...w ,� Retained Earnings $34,000 15.22% $223,450 Expenses Salaries $50,000 22.39/0 l m Administration $24,688 11.05% .+ • :. rR. Marketing $148,670 66.56% $223,358 `- Net Income $92 "Ol'JuTg1nLO 5 �QdS" U1��GJ N Orillia - Ora- Medonte • Rama - Severn' v N (D w cn CD, T I CD U) CD Y.1J 0 v (C) CD O O_ W 00 Strategic Goal To promote and support economic development through tourism across Ontario's Lake Country including Orillia, Oro Medonte, Rama First Nation and Severn, by achieving an increase in total number of tourism receipts annually in the region. 'ONTAT,105 S Orillia . Oro- Medonte . Rama • Severn 0 v N O GJ W Q CQ CD T I CD U) CD D Y.1J O (n v O h CA) 00 Strategic Objectives Stakeholder Networking- Nurturing strong business to business relationships within the region to provide visitors with the products and services they need while they are visiting the area. Development - Partnering with industry stakeholders, actively create and expand on reasons to visit Ontario's Lake Country. Strategic Marketing - Develop measureable, targeted marketing tactics that invite people to the region and that will increase overnight stays and tourism receipts. Increase Resources - Increase municipal and corporate sponsorships as well as granting opportunities and the W use of partner resources available. - ONTAkio's `a� ountr Orillia • Oro- Medonte • Rama • Ramora • Severn O y N O CA) T U) O CO CD N O CA) OD 2013 Marketing Initiatives T* 'S 6NTAgQO 0 Oro - Medonte • Rama • Severn C) N O GJ W Q CQ CD T I CD U) CD D O v W O W 00 AC 2013 Marketing Initiatives ANNUAL VISITOR GUIDE Objective: Strategic Marketing This is the primary tourism marketing piece promoting the region intended to drive the business to our industry stakeholders. Manage, publish and distribute 40,000 annual guides REGIONAL TOURISM WEBSITE- www.OntariosLakeCountry.com Objective: Strategic Marketing The website strengthens the areas brand recognition and increases awareness of Ontario's Lake Country as a tourism destination. In 2013 the website will be enhanced to meet the recommendations of having one regional website visitors to the region will be directed /linked to. "ONTTAT'105 S c Orillia • Ora- Medonte - Rama • Severn' 0 v N O CA) CD, T I (D U) cD D Y.1J 0 CO (C) CD O_ W 00 2013 Marketing Initiatives BRANDING & POSITIONING REVIEW Objective: Stakeholder Networking As per the Tourism Roundtable report an observation was made for OLC to take the opportunity to revisit destination branding. In 2013 OLC will explore hiring a third party to review the brand in consultation with our funding partners and industry stakeholders. �ONTATQ05 S Orillia • Oro- Medonte • Rama • Severn (D v N O GJ W Q CQ CD T I CD U) CD D Y.1J O (n CO O W 00 2013 Marketing Initiatives SIGNAGE Objective: Strategic Marketing Four TODS signs, one sign in Rama PRINT ADVERTISING Objective: Strategic Marketing Various advertisements in several different publications PROMOTIONAL ITEMS Objective: Strategic Marketing Displays, tradeshow and event apparel 'ONTTAT,105 S Orillia • Ora- Medonte • Rama • Severn (D v N O CA) CD, T I CD U) CD D Y.1J 0 v m 0 w w 2013 Marketing Initiatives Development of Products, Experiences, Packages & Promotional Opportunities FLAVOURS OF ONTARIO'S LAKE COUNTRY Objective: Strategic Marketing Various restaurants throughout the region participate in the bi- annual Flavours events taking place in the Spring and Fall. DEVELOPMENT OF NEW PACKAGES & PROMOTION OF CURRENT PACKAGES Objective: Stakeholder Networking, Development & Strategic Marketing Promotional campaigns will identify a number of packaged experiences offered online on our website and cross promoted on the RTO's website. TOURISM MARKETING COOPERATIVE Objective: Stakeholder Networking & Strategic Marketing A cooperative initiative that has been organized by the City of Orillia, Ontario's Lake Country would be taking this on and expanding this initiative s to the broader area as recommended by the Tourism Roundtable, would look at facilitating the same marketing avenues. Coy Utr- N Orillin - Oro- Medonte - Rama - Severn' 0 v N 0 W cn CD, T I (D U) cD D v 0 Ln v m O h CA) 00 2013 Marketing Initiatives Development of Products, Experiences, Packages & Promotional Opportunities (continued) OTHER COOPERATIVE MARKETING Objective: Strategic Marketing OLC offers the local tourism industry various opportunities to participate in marketing that is divided up to provide more affordable options. CASINO RAMA PARTNERSHIP Objective: Stakeholder Networking & Strategic Marketing Reviewing ideas with the marketing department at Casino Rama to increase awareness of OLC in their current initiatives. FAMILIARIZATION (FAM) TOURS Objective: Strategic Marketing Increase awareness about OLC by hosting FAM tours for various people and organizations /writers to inform them about the offerings in our region PHOTO DATABASE Objective: Strategic Marketing Increase photo database 'ONTg1L05 S c 0 'Ilia . Ora- Medonte . Rama . Severn' 0 v N O CA) cn CD, T I CD W CD D ^rF Y.1J 0 v (c) CD 00 O_ W 00 .M 2013 Marketing Initiatives Partnership Development • Liaison with Tourism Simcoe County • Liaison with Regional Tourism Organization (RT07) BruceGreySimcoe • Liaison with Ontario Ministry of Tourism, Culture & Sport and Ontario Tourism Marketing Partnership _ • Ministry of Tourism TEMP & IPPP Grants _ 'ONTTAT,105 S Orillia - Ora- Medonte • Rama - Severn 0 v N O GJ W Q CQ CD T I CD U) CD D Y.1J 0 (n CO (C) CD O_ W 00 2013 Marketing Initiatives Workforce Development • Attending Conferences and Workshops • Providing Workshops and Seminars for Local Tourism Businesses • Working with Georgian College Students Promotions Plan Course Cooperative Education Support �ONTTATQ05 S Orillia • Ora- Medonte • Rama • Severn 0 v N O GJ W Q CQ CD T I CD U) CD D Y.1J 0 (n N O O_ W 00 On behalf of the Board of Directors for Ontario's Lake Country we would like to Thank You for this opportunity and for all of your continued support. We are looking forward to a i� successful 20131 < _ O1NuTg1nL05 Qd7" U1 W N Orillio •Ora- Medonte •Roma •Severn CD N O CA) CD Y.1J 0 D 10a) 2013 Budget Presentations: 2. 3. 4. 5. 6. Severn Sound Environmental Association 7 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 8. Email: kshermanCcDmidland.ca Website: www.severnsound.ca 9. November 6, 2012 Mr. Robin Dunn, CAO Corporation of the Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Robin, RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - 2013 On March 26, 2009, the Severn Sound Environmental Association (SSEA) Agreement was renewed to create a Joint Municipal Service Board under the Municipal Act (Section 202). Budget projections for 2012 were provided as part of the Strategic Plan of the SSEA (Schedule A of the Agreement) and as part of the Business Plan (Schedule B of the Agreement). The SSEA has considered operation costs over a five -year horizon, including 2012. The overall municipal share for 2012 has been $310,864. The share of that cost from the Township of Oro - Medonte has been $35,182. The overall municipal share of the SSEA budget for 2013 will increase to $340,864 as per discussion with the SSEA. The increase is due to slightly increased administration costs to the SSEA but also increased coverage of current staff salary & benefits within the SSEA Operations budget. Accordingly, the request for the 2013 SSEA operating budget from the Township of Oro - Medonte is $38,598. This amount covers SSEA operation and does not include requests for special project funding. During 2013, major activities of the SSEA will involve the following. • Source Water Protection, technical studies and potential risk management • Sustainability Plan for Severn Sound • Habitat Assessment • Reporting on Bass Lake Survey • Plan Input and Review • Healthy Streams Project and Tree Distribution • Environmental Monitoring (Open water, Streams, Beaches, Groundwater, Benthos, Fish, Habitat) Page 121 of 348 10a) 2013 Budget Presentations: 2. 3. 4. The attached table of program and service delivery activities by SSEA during 5. 2012 shows estimated costs applicable to the Township and the value of 6. partnership with the SSEA. 7. 7. We are also submitting a request to the Township, by separate cover, concerning $ implementation of the Source Water Protection Plan for the portion of the Township within the Severn Sound Source Protection Area. 9• Thank you for your continuing support and participation in the Environmental Association. We also appreciate the assistance provided by Councilor Kelly Meyer, your representative on the Association. If you have any questions, or if you would like a deputation to present our request for budget please contact me. Yours Truly, Keith Sherman, Executive Director Severn Sound Environmental Association CC: Ralph Hough Kelly Meyer Andria Leigh Doug Irwin Page 122 of 348 v N W 0 W 00 2012 SSEA Activity summary for the Township of Oro - Medonte Activity Twp Cost Twp Benefit Total Value Healthy Streams Project (1 project) $0 $1,457 $23,048 Tree Distribution $0* $1,795 $13,782 Tributary monitoring (Hog, Sturgeon, Coldwater, North) $0 $10,500 $35,000 Stream temperature (7) and benthos (4 +4) monitoring (Coldwater, Sturgeon, North) $0 $11,000 $47,350 Source Water Protection (SWP Region, Risk Assessment, WHPAs, SPP) $0 $120,000 $400,000 Ontario Drinking Water Stewardship Program (Early Response) 1 projects $0 $1,117 $140,000 Bass L survey $10,451 $19,213 $19,213 Provincial Groundwater Monitoring Network $0 $42,000 $70,000 SSEA Operation $35,182 ** $35,182 $354,864 Totals ( "Total value" not including SSEA Operation) $45,633 $242,264 $748,393 in -kind support from Township for Tree Distribution in 2012 ** should equal NVCA discount to Township according to MOU COOo- 10-) Un -PW N° CD v N O W (D v CD CD v 0 -0 CD N O h W 00 Severn Sound Environmental Association 2012 Review Township of Oro- Medonte evn S0 Township ot�l!'�%C�GV� Proud Heritage, Exciting Future tal YA, jLk� W^w Oki �� Canada F Ontario C,n,d, -0—jj Ap—nn, www.severnsound.ca (OOO--Id') CiI-P.-CA) N: 0 v N O W CL CQ r-h T (D U) (D ^rh W rh O CD N U1 O h CA) OD Severn Sound Environmental Association (SSEA) What is it? Delisted Area of Concern on the Great Lakes Joint Municipal Service Board (Municipal Act s.202) Source Protection Authority (Ont. CWA, Reg.487) MOU Oro - Medonte -NVCA -SSEA Nov 23 2011 Community -based mission: Z Sustainability of environmental quality. Ensure ongoing protection by implementing a legacy of wise stewardship of Severn Sound and its so s tributaries. _ co oo,�' ry �lhental 0 N O W OL I U) (D o� IV rn 0 w AAN w R � � Ki]. —t1ea `��VVrf/ 0 2.5 5 s Christian Island 19L,�� CPI So 4.1 Nottawasaga �Q+ Bay Severn Sound Area DISTRICT MUSKOKA •M -us koka Gravenfiurst GEORGIAN,,, BAY Beausoleil TWF "' COUNTY l "l elackse Islandt� 1�OF��,,� Severn Sound TINY -•'MIDLAND' .271 r r ` SEVERN /! �Ike �u a vo v a -4 O N N O W 0L I U) (D v 0 D U) v N O W 00 SSEA Activities in Oro- Medonte Twp in 2012 Activity Twp Cost Twp Benefit Total Value Healthy Streams Project (1 project) $0 $1,457 $23,048 Tree Distribution $0* $1,795 $13,782 Tributary monitoring (Hog, Sturgeon, Coldwater, North) $0 $10,500 $35,000 Stream temperature (7) and benthos (4 +4) monitoring (Coldwater, Sturgeon, North) $0 $11,000 $47,350 Source Water Protection (SWP Region, Risk Assessment, WHPAs, SPP) $0 $120,000 $400,000 Ontario Drinking Water Stewardship Program (Early Response) 1 projects $0 $1,117 $140,000 Bass L survey $10,451 $19,213 $19,213 Provincial Groundwater Monitoring Network $0 $42,000 $70,000 SSEA Operation $35,182 ** $35,182 $354,864 [Totals ( "Total value" not including SSEA Operation) $45,633 $242,264 $748,393 m -Kina support trom i ownsnip Tor I ree LUISTnnUtl©n in 2u should equal NVCA discount to Township according to FAOU C0 00 - 10-) C.71 �W N 0 v N 0 W cn (D T I cD CD v 0 D CD N 00 O h W 00 Requests for 2013 SSEA Operation - $38,598 of $434,864 SSEA RMO Services share for the Township $4,000 for 2013 Participation in the Severn Sound tree distribution program for 2013 (funding support from Stewardship Council and self- funded) CD N CD w 0L I U) (D r-r N O � �` o O CO OOi �lhental CD N CD w 0L I U) (D r-r N O Water quality monitoring of Bass Lake 2012 146 Temp &DO Profiles CO -0 N 0 h CA) OD Water sample collection for chemistry & algae Algae community Zooplankton community C11S©e f� co " ���ntal P►yso N O w c� T CD 0 v 0 CO -0 CD w 0 O CA) OD Bass Lake Water Quality Survey Stations 2012 -1 CACTI -PGJN CD N O GJ W Q CQ CD CD CD v O� CD CD w 0 h CA) 00 25 J 20 cn 0 15 CL 0 10 5 IN Bass L Water quality - TIP 131-1 (inflow) 131-2 (inflow) � BL (lake) I CA Apr May Jun Jul Aug Sep Oct Nov Qc S rQ tal Ass °G� 0 N O W (Q (D T I U) v 0 D U) CD c0 CD w N O_ W 00 Bass Lake water levels 2012 Apr 25 12 Jul 17 12 � a m 30 E E 20 c� 10 O C�1 Apr May Jun Jul Aug Sep Oct Nov cow ° N �'h�ntal ASSO a O N N 0 w cn cn T cn U) cn N r-r O D U) C0 «3 C" 50 Co 100 o Cc `J co 150 o cc o 200 E 250 300 m 30 E E 20 c� 10 O C�1 Apr May Jun Jul Aug Sep Oct Nov cow ° N �'h�ntal ASSO a O N N 0 w cn cn T cn U) cn N r-r O D U) Bass L happenings 2012 Military Exercise (May 7 -8, 2012) CO -0 W W 0 W OD Jelly Blobs - BryoZoa (Jul 2012) MNR netting (Sep 2012) Loi v Co Soli N° CD N 0 w CD CD v 0 D R W 0 h W 00 DRINKING WATER -1q SOURCE PROTECTION ACT FOR CLEAN WATER \\. R \. South Georgian Bay Y Lake Simcoe f Source Protection Region ■ Source Protection Plan updates ■ Technical Studies — Assessment Report Updates Support for Risk Management Plan and SPP Implementation F Program Reporting CD co�MC,�wN:l 0 v N O w o� CO CD w O h CA) OD N° O v N O GJ W Q CQ CD CD CD v O D Cn -0 (CO (amm lV W O �1 W eo Lake Simcoe Region conservation authority A Watershed for Life Township of Oro- Medonte 2013 Budget Presentation 4 January 9, 2013 i Z 0000 --4 AUl -P�lGJN° CD N O GJ W r \� CD, mV ``^V (n CD ^rf rf O D v W 0 W OD Supporting Inspiring Oro- Medonte 2020 ` Oro - Medonte. Th r_. t: LSRCA Focused Future place to be by 2020 Strengthen community Quality of Life Safe & Healthy Community Service Excellence Sustainability Financial Stewardship connections Improve the health of the Lake Simcoe Lead improvements to the natural heritage system Accountability of partnership funding a .I F ... H ...-/ 4-- 1;4- 0 v N 0 W v c� c� v 0 Legislative Requirements of the LSPP - Environmental Drivers /Targets - Reducing Phosphorous to 44 Tonnes per year - Water quality improvements (dissolved Oxygen of 7 mg.) - Natural Heritage Cover - Stormwater Guidelines - Sewage treatment targets W 00 0 W 00 a N` 0 v N O W CD CD o� Quality of Life • Own and /or manage 32 properties within the Lake Simcoe watershed — totaling over 2,000 hectares of greenspace • 1 hectare nature reserve along shore of Lake Simcoe within Oro- Medonte • Critical linkage to regional trail systems, including Oro - Medonte Rail Trail W 0 h W 00 4 AAil 'Ji- z c C0 Q0 � C� Cn � W N� CD sv N O CA) cn T I v 0 D CO 0 0 W OD Quality of Life Regularly respond to inquiries from residents regarding lake environmental issues Presented a status report to LSRCA Board on aquatic plant wash -ups along the Oro - Medonte shoreline z C0 00 __10)Cn _P�IW N� CD v N O CA) CD CD D v CD O W co Safe & Healthy Community Ongoing delivery of projects that PROTECT and RESTORE the environment LEAP Achievements in Oro- Medonte (2004 — 2011): Over $1.1M invested in environmental restoration projects Over 100 projects completed Municipal contribution to these projects — over $125,000 100 80 60 40 20 0 Project Numbers in Simcoe County 2004 -2011 Innisfil, Barrie, Oro, Orillia & Ramara 2004 2005 2006 2007 2008 2009 2010 2011 2012 -4 •I 0 v N O W W Q CQ CD CD CD v CD N O W OD Safe &Healthy Community - 10 Lake stations Sampled annually for our benthic invertebrate monitoring program - 10 Lake Stations Used to monitor changes in water and sediment chemistry - 5 tributary sites — for diatom algae - 30 monitoring sites — track changes in aquatic plant biomass • , — 1, — -/ Cam.. - / ;4— 0 v N O W W Q CQ CD CD CD O B U) Safe &Healthy Community Applications under Planning Act 2012 31 2011 10 Applications made under Ontario Regulation 179/06 2012 37 2011 26 Enforcement Matters Complaints 7 Violation notices issued 1 W 0 W 00 i 0 v N O w v o� Safe &Healthy Community Flood Forecasting - "Floods Happen" municipal information workshop - Flood and emergency response training - Flood Bulletins issued 0 h CA) OD Hawkstone Creek Is . I I • 0 N 0 W I v O D v CD O W 00 Service Excellence - Provincial Funding received for LSPP Landcover Project - Benefits all municipalities - Natural Heritage Land Use Cover database Updated - Partnered with M N R — data shared ■ MNR Woodland and wetland incorporated into our data King Landcover Project Work Areas 0 I Our provincial partnerships benefit Oro - Medonte io o 000O�1d')C3��wN)- CD v N O CA) CD CD 0 D v 0 CA) 00 Service Excellence Planning Services Agreement — with Oro- Medonte - On -site service for residents - Collaboration with staff on open files "Customer First" Philosophy All CALC requirements _ met 100% C0 00 __10') Cn_P W N� CD sv N O GJ W Q cn CD T I cD cD v O D Sustainability Protecting Wetlands, watersheds, and local ecology through; MOU with County of Simcoe - Plan Input —review of material submitted by Oro- Medonte Permitting Process - Plan Review of individual applications 0 W OD E -Flow Site - Autumn Z N° 0 v N O W o� Financial Stewardship - LSRCA provides efficiencies to Oro - Medonte On -site staff collaboration on planning leverages the Township of Oro- Medonte's funds with federal, provincial, municipal and other environmental interest groups. leverages the Township of Oro- Medonte's Funds with land owners. - LSRCA assists with emergency preparedness Flood advisory and warnings Can participate in emergency preparedness exercises v 00 O CA) 00 z c COOO__10,)Cn _P�W N� 0 v N O CA) cn CD, T I cD cD v O D v m 0 h CA) 00 0 v N O W W cn cD T cD cD v O� Preliminary 2013 Budget Request General Levy Special Capital Totals 2012 Approved Base 33,415 28,000 611415 493 Total with Additional Ask 3 35,357 3 2013 Base (Inflation, COLA, etc.) 66,838 1,524 1,948 CVA Adjustment -542 Total 2013 BUDGET REQUEST 34,397 29,948 64,345 Percentage Change Additional Ask: Parking Lot and AO DA 960 1,533 21 Lake Simcoe Region Conservation Authority COOO�1d�C3� �W N° e A Watershed for Life 0 v N O W W cn cD T cD cD v O� 493 Total with Additional Ask 3 35,357 3 31,481 6 66,838 v O� 0 0 W 00 2013 Additional Budget Request Total Oro General 2013 Program Cost All Medonte's Levy Partners Share Additional Ask Database Analyst Position 80,000 960 960 • Data maintenance C. • Sharepoint applications • Succession planning • Technical Backup Coverage CO co- -4MCn-P!w I CD sv N O CA) v 0 D CO CD O W OD Thank you for your continued partnership and support CD M--4 M 01-PW N° CD N O W W Q CQ CD CD CD O D ���ATING 50 Z" 'I: �P a/ Member Municipalities Adjala - Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury Clearview Col lingwood Essa Grey Highlands 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. December 17, 2012 5. The Corporation of the Township of Oro - Medonte 6 Mayor Harry Hughes & Council 7' 148 Line 7 South 8. Oro, Ontario g LOL 2X0 Dear Mayor Hughes & Council: Re: 2013 Nottawasaga Valley Conservation Authority Proposed Budget and Municipal Levy Circulation notice. Enclosed please find the Nottawasaga Valley Conservation Authority (NVCA) Proposed Budget Summary for 2013 (attachment 1). This proposed budget was approved for circulation /input, at the November 23, 2012 NVCA Board meeting. On February 22, 2013 the NVCA Board members will deliberate and vote on this circulated budget. Please note at the budget meeting there will be two main components to the vote on: . A grant matching levy of $183,960 where each member has one vote; and, Innisfil Melancthon • a non -grant matching levy of $1,774,275 where each member has Mono a weighted vote, weighted according to their municipal share of the Mulmur current value assessment, (attachment 2) New Tecumseth Oro - Medonte Shelburne Springwater Wasaga Beach Watershed Counties Dufferin Grey Simcoe Member of c Conservation ONTARIO The following is a summary of the proposed 2013 budget highlights: 2013 is a status quo year, program service levels will be maintained, while NVCA completes a new strategic plan. • Total NVCA budget is maintained at, $3,884,569 ($3,934,810. in 2012). • The proposed Township of Oro Medonte levy is $153,891.80 minus the MOU service delivery agreement value of $29,500 for a total proposed levy of $124,391.80, a 2.32% ($3,484.06) over 2012. • Cost per resident is approximately $10.63 , a 24 cent increase per resident over 2012. The Average levy paid by the NVCA 18 Municipalities reflects; population growth (1.9 %) plus inflation rate (1.6 %) for an average 3.5 % increase, costing on average $9.04 per resident, with a 31 cent increase in 2013 over 2012. Celebrating 50 Years in Conservation 1960 -2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 T Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca Page 152 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. ® $285,000 of reserve use in 2013, compared to $231,000 in 2012, 5. is required to balance the budget. Leaving a reserve balance of 6. just under $1 million. 7. 8. 2013 NVCA key program services: 9. • Work with over 50 partners to protect our valuable watersheds, supporting over 200,000 residents, $34 Billion in property values, and more than $200,000 million in annual economic activities reliant on a safe, clean and healthy environment. Including protecting the world's largest fresh water beach at Wasaga Beach. • Plant in excess of 135,000 trees on 28 properties. • Work with over 100 landowners /farmers and community groups on water quality and erosion control improvement projects. • Continue to collect and make available to decision makers, leading edge watershed science, supporting integrated watershed management programs, including protection, restoration and sustainable /wise development of our natural resources. • Release of the second series of Watershed Report Cards describing the environmental health trends of our watersheds, including pressing stewardship recommendation based on over 1000 watershed health monitoring sites /samples. • Provide flood forecast and warning protection for 200,000 people and 18 Municipalities. Directly protecting 5,000 people and over $1 billion of property in the floodplain. • Deliver Environmental Education to over 8,000 children /adults • Protect wetlands (world class), floodplains, and wildlife habitat on over 12,000 acres in 12 Conservation areas, with over 65 kms. of trails, also providing outdoor experiences for over 50,000 visitor's per year. • Provide detailed Planning, Engineering & Technical support to our landowners, municipalities and the province, supporting wise /sustainable and safe development for over 1,000 development applications /inquiries, accommodating approximately 3,000 new residents with approximately $1 Billion of property value, consistent with local Official Plans, the Provincial Planning Act and CA Act requirements. The 2013 proposed budget has been developed to minimize costs to our Municipal partners while maintaining the current level of conservation services. NVCA anticipate continued heavy workloads in: the Planning and Regulations, Engineering and Technical support, Stewardship, Reforestation, Monitoring, CA Page 153 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. Lands and Education programs. We know the public and our many partners will 4. continue to pitch in to help protect and restore the environment. 5. 6. The detailed budget is provided for your information in attachment 3 7. We would be pleased to make a deputation to your Council, specifically describing 8. the NVCA services delivered in your municipality, or work directly with your staff to 9. answer any questions regarding the 2013 draft budget and associated conservation services. Please contact Laurie Barron, Executive Assistant at 705- 424 -1479 ext 222 or Ibarron @nvca.on.ca to schedule a deputation or a meeting with staff. We believe the 2013 proposed budget represents a wise investment for the long term health of our environment and our local economy. A link to the complete 2013 proposed Budget staff report can be found on the NVCA web site home page @ www.nvca.on.ca or obtained directly by contacting Laurie Barron at the above noted email /phone. Yours in Conservation, u/ Ik aAAV'— Wayne R. Wilson, B.Sc. CAO /Secretary- Treasurer Attachments: 1. Proposed 2013 Budget summary 2. Municipal levy Summary 3. Detailed Proposed 2013 budget by program. Walter Benotto NVCA Chair Page 154 of 348 V m O h CA) 00 O N O W W a.. CD, V cD cD v O NOTTAWASAGA VALLEY CONSERVATION AUTHORITY 2013 Proposed Budget 2013 EXPENSES 2013 REVENUES 2013 RESERVE UTILRATION Gra t GreM Use ees CoMribulions Cienen C,�Bp(jgj NL Rasarro Resam ggggpq Lnntl � �(y_ Geneni Law 14snsnl Low Oro- MadoMe Soedai M�Idoai ProvMeiai Fatlenl pcouisl{on O retbns $ Ewa t ehi NoMllmhina �I +11� Bene18 low Land Management 8 StewardsMp SeMrse YYO Reforostation 370712.32 126177.32 126177.32 15239.00 8151.00 63500.00 159645.00 370712 0.00 0.00 0.00 120 Heah Watero 410 58.54 268 OOB.Si 288 008.54 4 000.00 28 250.OD 37 000.00 61 000.00 12,000, 410 258 0.00 0.00 150 Conservation Lands 191 160.78 154 631.78 154 631.78 37 529.00 3 000.00 198180 7 -5,000.001 5,000.001 3000.00 -4 000.00 Pbnnin 310 Pbnni 1 198488.11 405 886.31 1 3.600.00 884 000.00 1093 488.31 45 000.00 45 000.00 E neer{n 6 Technical Servlcas 400E inearin B TechncaI Ss . 20870313 178 79343 178 783.49 15 000.OD 193793.13 15 000.00 -15-.0-00-0-01 . 420 mironmenial Monhodn 321 1 299 681.17 299 881 17 9 960.00 12 000.00 321 821.17 0.00 0.00 430 MNR Flood Forecast 8 Wam 376,980 00 183 960.00 183 950.00 41,&40.001 t68 490.00 376,9W.00 460 SWPP YS9000.00 0.00 159000.00 159000.00 C Servieos � 630 Tilfin Etlueetlon 188 548.54 61 706.54 81706.54 7.000.001 110 340.00 9.600.001 84 0.00i i 68Y Tin CA Infrastructure 310509.72 279409.72 279409.72 25100.00 O.OD 509.72 8000.00 8000.00 Cost cemro O Total Operations Budget . 888.82 191960.00 1774 270.87 1 234.81 -29,500.001 830.00 29 199.00 407 491.00 37, OD0.00 1,008,469.001 184145.00 9 5 588.81 $2,500.00 238 500.00 48 000.00 5,000.00 -3,000,001265,000.0(* VJ 2013 Levy ewanbutlen 1.Y54.M31 1.951.243.41 3.571% INCREASE OVER 2012 LEVY V ) t 491,343.41 a. . �F D v (OOo - IO)UI -PGJN� O N O W W a.. CD, V cD cD v O CoMMbudons Gra t GreM Use ees CoMribulions Total Rewmw HR Reserve C,�Bp(jgj NL Rasarro Resam ggggpq O N O W W a.. CD, V cD cD v O 10a) 2013 Budget Presentations: WORKSHOP, VEHICLE & EQUIPMENT Capital Repair and Replacement Reserve 1. 1:00pm, S.Sgt Andy Mayo, ... 1440 - Tractor & Snowblower 56,000.00 1440- Salter 3,500.00 2. 1440- Portable AED Unit 2,500.00 1440 - Dumper for Tractor 3,000.00 3. RESERVE SCHEDULE 12,000.00 1440 - Utility Vehicle -Gator 11,000.00 1440- Additional Vehicle 24,000.00 Net Change 4. 47,000.00 -28% 2012 Budgeted 2013 Budgeted Change 5 CONSERVATION LANDS 1450 - Chairs/Tables for Events & BOD Meetings 6,000.00 6 New Lowell Reserve - Ecoflow Waste System 7,500.00 0.00 - Water System Upgrade Transfer Into Reserve: 0.00 6,000.00 - 6,000.00 6,000.00 -69% 7. Net Change - 6,000.00 - 6,000.00 0%fo 8. Capital Reserve 29,500.00 0% 9 Transfer Into Reserve: - 3,000.00 - 3,000.00 Net Change - 3,000.00 - 3,000.00 0% Land Acquisition Reserve 1400 - Minesing Lands Purchase 0.00 5,000.00 Net Change 0.00 5,000.00 0 PLANNING Planning Reserve 25,000.00 45,000.00 Net Change 25,000.00 45,000.00 80% ENGINEERING Capital Repair & Replacement Reserve WECI project conditional upon MNR project approval 15,000.00 15,000.00 Net Change 15,000.00 15,000.00 0% GIS/TECH SUPPORT CAPITAL REPAIR AND REPLACEMENT RESERVE: 1460 - Replace Computer workstations 20,000.00 22,000.00 1460 - GIS Imaging 5,000.00 1460 - Large Format Plotter /Scanner 15,000.00 Net Change 25,000.00 37,000.00 48% WORKSHOP, VEHICLE & EQUIPMENT Capital Repair and Replacement Reserve 1440 - Tractor & Snowblower 56,000.00 1440- Salter 3,500.00 1440- Portable AED Unit 2,500.00 1440 - Dumper for Tractor 3,000.00 1430 - Wood Furnace 12,000.00 1440 - Utility Vehicle -Gator 11,000.00 1440- Additional Vehicle 24,000.00 Net Change 65,000.00 47,000.00 -28% TIFFIN CA & MAINTENANCE Capital Repair and Replacement Reserve 1450 - Chairs/Tables for Events & BOD Meetings 6,000.00 5050 -661 Infrastructure Maintenance - Ecoflow Waste System 7,500.00 0.00 - Water System Upgrade 12,000.00 0.00 Net Change 19,500.00 6,000.00 -69% GOVERNANCE Capital Repair and Replacement Reserve 29,500.00 29,500.00 Net Change 29,500.00 29,500.00 0% Page 156 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. ADMINISTRATION Capital Repair and Replacement Reserve 4. General Reserve Usage 26,000.00 57,000.00 5 Net Change 26,000.00 57,000.00 119% 6. Human Resources Reserve Fund General Reserve Usage 35,000.00 35,000.00 7. Strategic Plan 7,500.00 8. Health & Safety Manual Update 10,000.00 Net Change 35,000.00 52,500.00 50% 9. TOTAL BUDGETED RESERVE USAGE 231,000.00 285,000.00 23% Page 157 of 348 10a) 2013 Budget Presentations: � G � O N U O 1. 1:00pm, S.Sgt Andy Mayo, ... C t0 a0 h N M LL�'1 V N of � (D M QOf O M M QOf CD H A N N N O rc M 2. � N M 4 M t0 1� O N N N M M Of O M N 06 O 1 �� N 3. N N N y h M O O N M M r 4. N O h W aD Q N O M N W Y V N 5. W O l0 N N M h W N V N N M d M tD Ir O N N N M M Of O M N 00 O 1' () d � N d' OI N 1► M O h. P tp H OS <D N N ��}} M {y M A M M M 00 10 O O M N M N Of �y r C O� 6. o N U �- (09 OD O p� dd 0 0 7. u r c o000000ei0000000000 (M M d C t0 tG h h Oi 8. O o O 9. 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P tp H OS <D N N ��}} M {y M A M M M 00 10 O O M N M N Of �y r C O� r V M r N r r N r r r o N U �- (09 OD O p� dd 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o000000ei0000000000 (M M d C t0 tG h h Oi N O N U CO t0 M A Ip •f N M •f f0 a 0 of M O N M Y? t0 Qf M fll {D Iq CD M r OD M r 1(� � � C � Q N 00 Oa N N M 10 Of M 00 10 eT t0 N O Os N � 10 O� A tp M 7 0 M 1f> tfy 1� N O> OR M 00 N as a � G � O N U �D O � t0 M N a W M m N of t0 a0 h N M LL�'1 V N of � (D M f0 W M aD N h M N of W M N N N N O rc N M N O vi eD h N O aD tf1 0 W W vi W O N M N W O aD co O V a0 r W aMD � O N {p r W � aD N � h � r M O r h ow W M so o N N � h h h M W W O r ao r; � N V O � V 01 � � � Uf M V M n N W ONi (09 OD O p� dd (M N C t0 tG h h Oi N Q r m t a > ? C7 c m =- � 'E b V) F o U C U � A d 7 > r O (p Page 158 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 Consolidated 5. From Division 110 Reforestation 6 To Division 680 Corporate- Administration 7. ACTUAL BUDGET BUDGET OVER(UNDE YTD 2012 2013 2012 BUDGE' REVENUE: Municipal Levy Non Match 1,290,080.75 1,707,383.47 1,774,274.81 3.92% Matching Municipal Levy (Flood) 137,970.00 183,960.00 183,960.00 0.00% Special Benefit Levy - 4,530.00 4,530.00 0.00% Oro- MedonteMOU (22,117.50) (29,500.00) (29,500.00) 0.00% Other Municipal Contributions 34,744.93 26,805.00 29,199.00 8.93% Total Municipal Revenue 1,440,678.18 1,893,178.47 1,962,463.81 3.66% MNR Transfer Payment -Flood 188,490.00 188,490.00 188,490.00 0.00% Other Provincial Sources 308,932.62 432,100.00 219,001.00 49.32% Federal Sources 36,201.20 30,000.00 37,000.00 23.33% Total Government Grants 533,623.82 650,590.00 444,491.00 - 31.68% Contributions 688,261.47 182,245.00 184,145.00 1.04% User Fees 58,083.80 64,965.00 64,965.00 0.00% Reforestation 46,240.73 62,600.00 63,500.00 1.44% Healthy Waters 2,000.00 60,000.00 61,000.00 1.67% Conservation Lands 8,785.50 12,350.00 12,350.00 0.00% Planning 540,071.16 669,000.00 684,000.00 2.24% Environmental Monitoring 19,386.89 12,000.00 12,000.00 0.00% Environmental Education 106,491.00 106,340.00 110,340.00 3.76% Tiffin Operations 19,905.45 15,800.00 25,100.00 58.86% Conservation Land Leases 24,527.70 24,707.00 25,179.00 1.91% Investment Income 19,767.90 15,000.00 15,000.00 0.00% Miscellaneous Revenue 21210.38 - - 0 Total Contributions and User Fees 1,477,648.18 1,160 ' 042.00 1,192,614.00 2.81% Reserves 144,943.71 231,000.00 285,000.00 23.38% TOTAL REVENUE 3,596,893.89 3,934,810.47 3,884,568.81 -1.28% EXPENSES: Wages and Interprogram Charges 2,114,106.69 2,563,123.77 2,688,449.50 4.89% 2,114,106.69 2,563,123.77 2,688,449.50 4.89% Other Expenses Staff Cost 8,888.95 11,600.00 11,600.00 0.00% Memberships /Professional Dues 28,662.37 29,700.00 31,400.00 5.72% Educations and Training 30,578.79 34,100.00 34,100.00 0.00% Materials & Supplies - General 210,627.64 382,611.70 143,094.40 - 62.60% Materials & Supplies - Cost of Trees 78,607.07 81,200.00 91,000.00 12.07% Vehicles & Large Equipment Costs 29,730.12 45,750.00 45,750.00 0.00% Office Expenses 19,994.79 28,500.00 28,500.00 0.00% Equipment Costs 8,925.03 13,300.00 11,800.00 - 11.28% Transportation Costs 10,071.04 16,000.00 16,000.00 0.00% Legal 53,343.77 36,000.00 34,000.00 -5.56% Consultants 175,239.12 148,950.00 222,700.00 49.51% Insurance 58,083.80 64,965.00 64,965.00 0.00% Taxes 19,767.69 18,565.00 19,065.00 2.69% Heat and Hydro 17,333.89 24,000.00 24,000.00 0.00% Page 159 of 348 10a) 2013 Budget Presentations: TOTAL EXPENSES 3,718,215.42 3,934,810.47 3,884,568.90 -1.28% SURPLUS (DEFICIT) (121,321.53) - (0.09) 0 Page 160 of 348 1. 1:00pm, S.Sgt Andy Mayo, ... 2 Nottawasaga Valley Conservation Authority Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 Consolidated 5. From Division 110 Reforestation 6 To Division 680 Corporate - Administration 7. Telephones and Internet Access 22,177.96 31,850.00 31,850.00 0.00'8. Audit Fees 3,940.00 24,000.00 20,000.00 - 16.67 % Interest and Bank Charges 9,247.66 5,000.00 5,000.00 0.000 . Maintenance Expense 37,538.86 42,700.00 35,400.00 - 17.10% Uniform Expense 2,602.18 3,325.00 3,325.00 0.00°% Leases 11,227.84 16,000.00 16,000.00 0.00% Advertisement and Communications 17,340.34 26,570.00 26,570.00 0.00% Write -Off Subsystem Control (2.00) - - 0 Loss on Disposal of Capital Asset 3,816.29 - - 0 Amortization Expense 136,173.00 185,000.00 185,000.00 0.00°% Capital Asset Purchases 607,982.15 102,000.00 95,000.00 -6.86% 1,601,898.35 1,371,686.70 1,196,119.40 - 12.80°% TOTAL EXPENSES 3,718,215.42 3,934,810.47 3,884,568.90 -1.28% SURPLUS (DEFICIT) (121,321.53) - (0.09) 0 Page 160 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. NOTTAWASAGA VALLEY CONSERVATION AUTHORITY 2013 Pro osed Etud et N MA IX EMPL YEE Floc b� o� Qo �4oJSO° V a�rP GP gcF `yS Q� °c 6°R h�'� A,`O h� 'S,� 4r`�•�. !7' 6'.• rd' 9�^ S� i Director Land Oparetlona 6 Stewardship Services 1820 51 I 5 15 I 5 20 30 20 100 Mane t ship Services 1820 90 101 100 Forcs Pro ram Coordinator 1820 97.5 2.5 100 Health Waters Co- oMinator t820 100 100 Lands 8 RefprcsUtion Assistant 1820 30 20 _ ( _ _ 10 40 100 Lands 8 Reforestation Manager 1820 5.00 25 _ _ _ 22.5 47.5 100 Lands 8 OP Technician 1820 10 1 1 251 15 50 1 100 Aq,afic Biol ist 1820 67 33 100 Director of Plaming 1820 65 1 15 201 100 Resource Planner 1820 100 100 Senior Environmental Officer 1820 100 100 Planning 8 Regulatons Technician 1820 100 100 Senior P�tner deferred Of Senior Planner 1820 95 5 1 W Director of Engineering R Technical Services 1820 101 18 I 10 5 37 20 100 _ _ _ Water ResourcesMood Program Coordinator _ 1820 100 100 Manaper Watershed Monitoring Pro warn 1820 50 40 10 100 Watershed Monitorin S 'alist 1820 95 5 1 100 Mena rGISAT 1820 95 5 100 GIS Technician 1820' 95 5 100 Water Resources En neer 1820 100 100 Water Resources Engineer deferred _ _ _ 0 H rolo ist Coordinator SWP 1820 10 10� � 0 t0 70 _ _ 100 Chief AdrNnktrative Officer I 1820 75 25 100 Director of Co to Seniors 1820 _ -__j _ -- j 20 801 100 Race "oniaf/Admin Associate 1820 20 80 y0p Finance Administrative Coordinator 1820 ( 100 100 Executive Assistant 1820 ( 50 50 100 Communicadons P.R. Coordinator 1820 15 85 100 Accounts Rec&ab[e ayrcll Clark 1820 100 100 C cts - 0 Coodinator Environmental Educaton Pro 1274 100 Assistant Environmental Education Program 1092 100 _ Assistant Envronmentai Education Pro ram 1092 _ _ _ 100 i I 0 Flood Forecast Data Technologist 12momh _ 1820 100 100 GIS • CO-OP 4 month 0 100 1 100 0 0 0 Watershed MoMoring Contract 1015 100 100 Planning Assistant 12 mondr 1820 100 _ 100 Lands 80 s Assistant 12 MTHB 1820 30 1 100 Cam Leaders 742 _701 Watershed Planner (deferredl I 1 Page 161 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 5,095.00 5. Division 110 Reforestation 6 15,184.67 7. ACTUAL BUDGET BUDGET OVER(UND ) YTD 2012 2013 2012 BUDG' 1 ,' 4010 -110 Levy Non Match(110) 101,062.00 134,749.33 126,177.32 -6.36% 4010- 110 -164 Levy Non Match(110)HW Project Incentive 5,095.33 5,095.00 75.00 - 100.00% 4030 -110 -109 Provincial Grant(110) OMAFRA Shelterbelt 15,184.67 - 500.00 0 4030 - 110 -466 Prov Grant(120)Early Response Landowner Grants - 4,00000 6,151.00 0 4040- 110 -102 Tree Planting Grant (110) Reforestation - 3,000.00 3,239.00 0 4040 - 110 -187 Other Municipal Contribution(110) Tree Plant Town of 1,500.00 2,000.00 3,000.00 50.00% 4040 - 110 -188 Other Municipal Contrib (110)Tree Planting - Simcoe C 8,749.60 9,000.00 9,000.00 0.00% 4040 - 110 -189 Tree Planting Grant (110) Trees Ontario $.50 /tree Grai 3,300.00 3,300.00 3,300.00 0.00°% 4040 -110 -191 Tree Planting Grant (I 10) Trees Ontario 50 Million Tre 124,627.50 119,445.00 151,250.00 26.63% 4050 -110 Contribution(110) 48.00 - - 0 4050 - 110 -134 Contributions(110) Sustain Our Great Lakes - - 5,095.00 0 4100 -110 -101 User Fees(110)Atour Day 3,486.77 6,500.00 4,000.00 - 38.46% 4100 -110 -102 User Fees(110)Reforestation 17,103.61 20,600.00 22,000.00 6.80% 4100 - 110 -103 User Fees(110)Managed Forest 7,000.00 9,500.00 9,500.00 0.00% 4100 - 110 -177 User Fees(110)Tending / Site Preparation 18,650.35 26,000.00 28,000.00 7.69°% TOTAL REVENUE 305,807.83 336,189.33 370,712.32 10.27% EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -110 COST RECOVERY (110) Other Expenses 5020 -110 StaffCost(110) 5030 -110 Mbrshps, Prof. Dues- 110 5031 -110 Staff Education/Training 5050 - 110 -101 Mat'I &Supply(110)ArbourDay 5050 -110 -102 Mat'I &Supply(110)Reforestation 5051 -110 -101 Cost of Trees(110)Arbour Day 5051 - 110 -102 Cost of Trees(110)Reforestatio 5060 -110 Equipment Costs- Reforestation 5090 - 110 -102 Outsource(110)Contract Plant 5290 -110 Uniform & Special Clothing Expense(110) 5430 -110 Advertisement (I 10) TOTAL EXPENSES SURPLUS (DEFICIT) 86,115.08 99,221.91 102,003.56 2.80% 86,115.08 99,221.91 102,003.56 2.80°% 63,822.43 80,467.42 84,408.76 4.90°% 63,822.43 80,467.42 84,408.76 4.90°% 71.59 100.00 100.00 0.00°% 457.13 400.00 400.00 0.00% 75.00 1,000.00 1,000.00 0.00% 142.59 500.00 500.00 0.00°% 7,437.50 4,00000 6,000.00 50.00°% 2,326.72 5,000.00 3,000.00 - 40.00°% 76,280.35 76,200.00 88,000.00 15.49°% 1,787.20 1,000.00 1,500.00 50.00°% 69,868.83 67,000.00 82,500.00 23.13% 19.32 300.00 300.00 0.00°% - 1,000.00 1,000.00 0.00°% 158,466.23 156,500.00 184,300.00 17.76°% 308,403.74 336,189.33 370,712.32 10.27% (2,595.91) (0.00) Page 162 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 Consolidated 5. From Division 120 Healthy Waters 6 To Division 120 Healthy Waters 10,000.00 10,000.00 7. ACTUAL BUDGET BUDGET OVER(UNDE YTD 2012 2013 2012 BUDGEY' REVENUE: 165,325.10 199,637.31 207,948.41 4.16% 4010 -120 Levy Non Match(120) 178,459.48 237,945.97 258,008.54 8.43% 4010- 120 -164 Levy (120) Incentive Levy Projects 17,043.14 10,000.00 10,000.00 0.00% 4030 - 120 -124 Prov Grant(120)COA - 30,000.00 10,000.00 - 66.67% 4030 - 120 -172 Prov Grant(120) Guardian Fund - - 10,000.00 0 4030 - 120 -190 Provincial Fundingt(120)Lower Nott. Great Lakes Bash 23,310.66 - 0 4030 -120 -195 Prov Fundingt(120)Species at Risk(Sturgeon) - 5,000.00 8,250.00 65.00% 4030 -120 -463 Prov Grant(120)Early Response Implementation 24,971.08 30,000.00 - - 100.00% 4030 - 120 -466 Prov Grant(120)Early Response Landowner Grants 45,145.99 130,000.00 - - 100.00% 4030- 120 -476 Prov Grant (120)Early Action Implementation 16,185.93 14,000.00 - 100.00% 4030 -120 -477 Prov Grant (120)Early Action Landowner Grants 41,965.83 80,000.00 - - 100.00% 4040 - 120 -157 Other Municipal Contribution(120) Habitat Compensati - - 2,000.00 0 4040 - 120 -190 Other Municipal Contribution (1 20)N-WIP 1,000.00 - 2,000.00 0 4050 -120 Contributions(120) 1,011.18 4,000.00 2,000.00 - 50.00% 4050 - 120 -106 Contrib(120) Cdn Wildlife Federation 15,073.65 - - 0 4050 -120 -107 Contributions(120) River Restoration Projects - 2,000.00 - - 100.00% 4050 - 120 -134 Contributions(120) Sustain Our Great Lakes - - 10,000.00 0 4050 - 120 -164 Contributions(120) HW Projects 2,500.00 1,000.00 - - 100.00% 4090 - 120 -104 Fed.Grant(120) Nutrient Mgmt 41,965.83 - 5,000.00 0 4090 - 120 -190 Fed Fundingt(120)Lower Nott. Great Lakes Basin - 10,000.00 11,000.00 10.00% 4090 -120 -198 Fed Fund ingt(120)Eco Action Proposal 25,001.20 20,000.00 21,000.00 5.00% 4100 -120 User Fee (120) 2,000.00 60,000.00 - - 100.00% 4100 - 120 -108 User Fees(120)NewTecStreamComm - 1,000.00 0 4100- 120 -122 User Fees(120)NewTec Phosphorus Trading - - 60,000.00 0 TOTAL REVENUE 393,668.14 633,945.97 410,258.54 - 35.28% EXPENSES: Wages and Interprogram Charges 165,325.10 199,637.31 207,948.41 4.16% 165,325.10 199,637.31 207,948.41 4.16% Other Interprogram Charges 5150 -120 COST RECOVERY (120) 134,792.16 169,683.66 177,685.13 4.72% 134,792.16 169,683.66 177,685.13 4.72% Other Expenses 5020 -120 Staff Exp- Healthy Waters 777.30 800.00 800.00 0.00% 5031 -120 Staff Education/Training 2,437.30 3,000.00 3,000.00 0.00% 5050 -120 Marl &Supply(120) 1,058.87 - - 0 5050 - 120 -106 Matl &Sup(120)Cdn Wildlife Federation 3,538.22 0 5050 - 120 -107 Mat'[ &Sup(120)RiverRestoration 443.30 2,000.00 - - 100.00% 5050 - 120 -124 Mat'1 &Supply(120) COA Projects - 22,000.00 8,000.00 - 63.64% 5050 -120 -164 Mat'[ &Supply(120)HW Projects 17,043.14 10,000.00 10,000.00 0.00% 5050 -120 -190 Material & Supply (120) Lower Nott. Great Lakes Basi 8,310.66 - - 0 5050- 120 -198 Marl &Supply(120) Eco- Action 91.57 - 0 5050 - 120463 Material &Suppiy(120)Early Response Implementation 1,023.07 10,000.00 - 100.00% 5050 - 120466 Material &Supply(120)Early Response Grants 45,145.99 130,000.00 - 100.00% 5050 - 120476 Material &Supply(120)EArlyAction Implementation - 4,000.00 - 100.00% 5050 - 120477 Material &Supply(120)EARLYACTIONS GRANTS 41,965.83 80,000.00 - - 100.00% 5290 -120 Uniform & Special Clothing Expense(120) 406.96 325.00 325.00 0.00% 5430 -120 Advertisement (120) River Restoration 1,014.79 1,500.00 1,500.00 0.00% Page 163 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 Consolidated From Division To Division 5430 -120 -133 Advertisement (120) HWP Outreach TOTALEXPENSES SURPLUS (DEFICIT) 5. 120 Healthy Waters 120 Healthy Waters 6' 7. ACTUAL BUDGET BUDGET OVER(UNDEIN YTD 2012 2013 2012 BUDG - 1,000.00 1,000.00 0.0 123,257.00 264,625.00 24,625.00 - 90.69% 423,374.26 633,945.97 410,258.54 - 35.28% (29,706.12) Page 164 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 A REVENUE: 4010 -150 Levy Non Match(150) 4030 -150 Prov Grant(150) SEP 4050 -150 Contributions(150) 4050 -150 -117 Contributions(150)Fort Willow 4050 -150 -137 Contributions(150)Friends of Fort Willow 4050 -150 -138 Contributions(150)Friends of Minesing Wetlands 4090 -150 Federal Grant(150) 4100 -150 User Fee - General Conservation Lands 4100 -150 -114 User Fees(150)Nott.Bluffs 4100 - 150 -116 User Fees(150)Annual Lands Passes 4100- 150 -128 User Fees(150)Duckworth Prop. 4100 - 150 -137 User Fees (150) Frnd Ft.Willow 4100- 150 -138 User Fees(150)Friends of MW 4100- 150 -147 User Fees (150) Hunt Permit 4100 - 150 -156 UserFee(150)N.L.Mgmt Contract 4100 - 150 -157 User Fees(150) Beeton Creek CA Lease 4100 - 150 -163 UserFee(150)Mayer's Marsh Property 4100- 150 -192 User Fees(150)Quality Sod Farms Ltd Lease 3270 -150 New Lowell Reserve Funds (150) 3275 -150 Capital Repair & Replacement Reserve (150) 3290 -150 Land Mgmt Acquisition Reserve Funds (150) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -150 COST RECOVERY (150) Other Expenses 5020 -150 Staff Exp- Conservation Lands 5030 -150 Mbrshps, Prof. Dues-1 50 5031 -150 Staff Education/Training 5050 -150 Mat'I &Supply(150)General Land Management 5050 - 150 -114 Mat'I &Supply(150Nottawasaga Bluffs 5050 -150 -116 Marl &Supply(150)Minesing Wetlands 5050 -150 -117 Marl &Supply(150) Fort Willow 5050- 150 -137 Mat'[ &Supply(150)Frnds- Ft.Will 5050 - 150 -138 Mat 'I &Supply(150)Frnds- M.Wetlands 5050 - 150 -157 Marl &Supply(150) Beaton Creek CA 5050 - 150 -167 MarL &Supp(150)General Land Management 5080 -150 Legal Costs(150) Gen'I Lands 5090 -150 -167 Consultant(150) Minesing Wetlands 5110 -150 -156 Commercial Genl Liability(150)New Lowell 5110- 150 -167 Commercial Genl Liability(150)General Lands 5120 - 150 -112 Taxes(150) Utopia Conservation Area 5120 - 150 -114 Taxes- ConsLands- Nottawasaga BI 5. 150 Conservation Lands 6 7. ACTUAL BUDGET BUDGET OVER(UNDER) YTD 2012 2013 2012 BUDG, 113,638.22 151,517.63 154,631.78 2.06% 2,785.35 - - 0 7,838.12 1,000.00 1,000.00 0.00% 45,814.95 - - 0 826.00 1,000.00 1,000.00 0.00% 3,049.09 1,000.00 1,000.00 0.00% 3,649.00 - - 0 - 1,000.00 1,000.00 0.00% 501.38 850.00 850.00 0.00% 2,289.01 2,500.00 2,500.00 0.00% - 600.00 600.00 0.00% 861.98 1,500.00 1,500.00 0.00% 1,053.44 1,500.00 1,500.00 0.00% 4,079.69 5,000.00 5,000.00 0.00% 15,757.13 15,757.00 16,229.00 3.00% 4,320.57 3,900.00 3,900.00 0.00% 450.00 450.00 450.00 0.00% 4,000.00 4,000.00 4,000.00 0.00% - (6,000.00) (6,000.00) 0.00% 5,884.25 (3,000.00) (3,000.00) 0.00% 4,061.60 - 5,000.00 0 220,859.78 182,574.63 191,160.78 4.70% (10,592.51) 63,875.17 63,351.58 - 0.82% (10,592.51) 63,875.17 63,351.58 -0.82% 65,623.79 81,564.46 84,174.20 3.20% 65,623.79 81,564.46 84,174.20 3.20% 191.22 900.00 900.00 0.00% 25.44 300.00 300.00 0.00% 2,943.73 3,000.00 3,000.00 0.00% 308.41 7,500.00 7,500.00 0.00% 319.19 - - 0 655.99 0 3,272.02 - - 0 1,959.01 1,000.00 1,000.00 0.00% 2,575.05 1,000.00 1,000.00 0.00% 44.86 - - 0 2,346.64 - - 0 5,543.55 1,000.00 1,000.00 0.00% 10,176.00 - - 0 2,256.70 3,100.00 3,100.00 0.00% 2,334.36 3,600.00 3,600.00 0.00% 1,233.88 600.00 600.00 0.00% 215.56 250.00 250.00 0.00% Page 165 of 348 Division 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. 150 Conservation lands 6 7. ACTUAL BUDGET BUDGET OVER(UNDE YTD 2012 2013 2012 BUDGET' 190.77 250.00 250.00 0.0 0, 147.62 200.00 200.00 0.00% 438.15 500.00 1,000.00 100.00% 775.09 800.00 800.00 0.00% 928.97 700.00 700.00 0.00% 1,815.26 1,765.00 1,765.00 0.00% 1,734.88 1,700.00 1,700.00 0.00% 655.95 700.00 700.00 0.00% 7,530.00 5000.00 5,000.00 0.00% 126.11 200.00 200.00 0.00% 1,000.00 0 943.65 1,000.00 1,000.00 0.00% 61.05 120.00 120.00 0.00% 494.56 500.00 500.00 0.00% 1,056.27 1,450.00 1,450.00 0.00% 2,767.31 - 5,000.00 0 51,699.20 - - 0 107,766.45 37,135.00 43,635.00 17.50% Nottawasaga Valley Conservation Authority Proposed 2013 Budget For The 10 Periods Ending October 31, 2012 5120 -150 -115 Taxes -Cons Lands -Petun 5120- 150 -118 Taxes -Cons Lands - Osprey 5120 -150 -119 Taxes(150)Twp of Springwater 5120 - 150.135 Taxes -Cons Lands -NE 5120 - 150 -155 Taxes(150) Town of Mono (Mason Property) 5120- 150 -156 Taxes(150)NewLowell 5120 - 150 -157 Taxes(150) New Tecumseth (Beeton Creek CA) 5120 - 150 -162 Taxes(150) Cons Lands -Oro Med (Moss Property) 5120 -150 -167 Taxes(150)Minesing Wetlands - NVCA cost 5170 -150 -156 Hydm(150)NewLowell 5280 - 150 -640 Maintenance (150) Vandalism 5290 -150 Uniform & Special Clothing Exp.(150) 5430 -150 -114 Advertisement (150)Nott.Bluff signage 5430- 150 -156 Advertisement (150)N.Lowell Signage 5430 -150 -167 Advertisement (150)General Lands 1400 -150 Capital Asset :Land (150) 1410 -150 Capital Asset :Buildings (150) TOTAL EXPENSES SURPLUS (DEFICIT) 162,797.73 182,574.63 191,160.78 4.70% 58,062.05 Page 166 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2. Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 Consolidated 5. From Division 310 Planning 6. To Division 310 Planning 3,600.00 3,600.00 7. ACTUAL BUDGET BUDGET OVER(UNDE YTD 2012 2013 2012 BUDGET' REVENUE: 900.00 900.00 0.00% 1,433.96 4010 -310 Levy Non Match(310) 274,927.41 366,569.88 405,886.31 10.73% 4030 -310 Provincial Fundingt(310) 10,423.98 3,600.00 3,600.00 0.00% 4100- 310 -301 User Fees(310)Legal and General Inquires 16,975.00 36,000.00 36,000.00 0.00% 4100- 310 -302 User Fees(310)Section 28 Permits 99,500.00 150,000.00 150,000.00 0.00% 4100 -310 -305 User Fees(310)Site Plans 48,262.50 40,000.00 40,000.00 0.00% 4100- 310 -306 User Fees(310)Plan of Subdivision /Condominium 281,913.56 375,000.00 375,000.00 0.00% 4100 -310 -313 User Fees(310) Consents, Minor Variances, NEC 12,150.00 18,000.00 18,000.00 0.00% 4100 - 310 -314 User Fees(310) Peer Reviews and Legal Agreement F - 10,000.00 10,000.00 0.00% 4100 -310 -315 User Fees(310) Site Specific Official Plan and Zoning 3,250.00 10,000.00 10,000.00 0.00% 4100 -310 -319 User Fees(310) Aggregate Proposals 78,020.10 25,000.00 40,000.00 60.00% 4100- 310 -325 User Fees(310)Preconsultation - 5,000.00 5,000.00 0.00% 3220 -310 Planning / Legal Reserve Fund - Int. Restrict 25,000.00 25,000.00 45,000.00 80.00°% TOTAL REVENUE 850,422.55 1,064,169.88 1,138,486.31 6.98% EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -310 COST RECOVERY(310) Other Expenses 5020 -310 Staff Exp- Planning 5030 -310 Mbrshps,Prof.Dues(310) 5031 -310 Staff Education/Training 5050 -310 Marl &Supply(310) 5050 - 310 -319 Mat'i & Supp (310) Aggregate Proposals 5060 - 310 -308 Equipment(310)Enforcement 5080 - 310 -308 Legal Costs(310) Enforcement 5080- 310 -310 Legal Costs(310) Agreements 5080- 310 -311 Legal Costs(310) General Matters 5080- 310 -312 Legal Costs(310) General OMB 5080 - 310 -319 LegalFee(310) Aggregate Proposals 5090 -310 Consultant Fees(310) 5090 - 310 -314 Consultant Fees(310) Peer Review 5090 - 310 -319 ConsultFee(310) Aggregate Proposals 5110 - 310 -636 Insurance(310)E &OLiability Premium 5240 -310 Office and Stationary Expense 5290 -310 Uniform& Special Clothing Exp.(310) 5290 - 310 -308 Uniform& Special Clothing Exp.(310)Enforcement 5430 -310 Advertisement (310) TOTALEXPENSES SURPLUS (DEFICIT) 496,105.10 574,609.86 626,870.81 9.10% 496,105.10 574,609.86 626,870.81 9.10% 342,086.55 432,060.02 454,115.50 5.10% 342,086.55 432,060.02 454,115.50 5.10% 200.66 900.00 900.00 0.00% 1,433.96 2,000.00 2,000.00 0.00% 3,437.27 6,000.00 6,000.00 0.00% 169.26 500.00 500.00 0.00% 145.71 - - 0 - 900.00 900.00 0.00% 9,541.68 5,000.00 5,000.00 0.00% - 5,000.00 5,000.00 0.00% 9,945.86 5,000.00 5,000.00 0.00% 24,189.63 15,000.00 15,000.00 0.00% 3,654.40 - - 0 - 5,000.00 5,000.00 0.00% 5,037.12 5,000.00 5,000.00 0.00% 37,948.05 - - 0 6,440.04 6,200.00 6,200.00 0.00% 442.56 - 0 244.22 - - 0 - 500.00 500.00 0.00% - 500.00 500.00 0.00% 102,830.42 57,500.00 57,500.00 0.00% 941,022.07 1,064,169.88 1,138,486.31 6.98% (90,599.52) Page 167 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 31,937.33 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 33,345.68 4 Other Interprogram Charges 5. Division 400 Engineering 6. (75,000.00) (75,000.00) 7. ACTUAL BUDGET BUDGET OVER(UNDE ) YTD 2012 2013 2012 BUDG- 89,976.78 9. REVENUE: 3.17% Other Expenses 4010 -400 Levy Non Match(400)Engineering 129,882.56 173,176.75 178,793.43 3.24°% 4030 -400 -307 ProvGrant(400)LowWaterRespons 1,705.87 - - 0 4030 - 400 -470 Prov Grant(400)WECI 3,871.58 15,000.00 15,000.00 0.00% 3275 -400 Capital Repair & Replacement Reserve (400) 4,051.57 15,000.00 15,000.00 0.00% TOTAL REVENUE 139,511.58 203,176.75 208,793.43 2.76°% EXPENSES: Wages and Interprogram Charges (2,559.62) 31,937.33 33,345.68 4.41% (2,559.62) 31,937.33 33,345.68 4.41% Other Interprogram Charges 5105 -400 Interprgm Mat'I & Supply(400) (75,000.00) (75,000.00) (75,000.00) 0.00% 5150 -400 COST RECOVERY (400) 164,976.78 207,939.42 212,147.75 2.02% 89,976.78 132,939.42 137,147.75 3.17% Other Expenses 5020400 Staff Expense (400) Engineer 1,187.07 1,100.00 1,100.00 0.00% 5030 -400 Memberships(400)Enginee6ng 744.59 2,000.00 2,000.00 0.00% 5031400 Staff Education/Training 2,932.56 3,000.00 3,000.00 0.00% 5050 -400 Mat'I &Supply(400) 1,879.43 2,000.00 2,000.00 0.00% 5050 -400 -307 Mat'I &Supply(400)Low Water Response 1,731.39 - - 0 5090 - 400470 Consultant Fee400)WECI 8,103.15 30,000.00 30,000.00 0.00% 5290 -400 Uniform & Special Clothing Exp(400) 415.13 200.00 200.00 0.00% 16,993.32 38,300.00 38,300.00 0.00% TOTAL EXPENSES 104,410.48 203,176.75 208,793.43 2.76% SURPLUS (DEFICIT) 35,101.10 - - Page 168 of 348 Division 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... 2. 3. 4. 5. GISrrech Support 6. 7. BUDGET BUDGET OVER(UNDE I 2012 2013 2012 BUDG- Nottawasaga Valley Conservation Authority Proposed 2013 Budget For The 10 Periods Ending October 31, 2012 REVENUE: 3275410 Capital Repair & Replacement Reserve (410) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -410 COST RECOVERY (410) Other Expenses 5020 -410 Staff Expense (410) GIS 5031410 Staff Education/Training 5050410464 Mat'I &Supply(410) GIS 5050410 -634 Marl &Supply(410) IT 5050 - 410 -654 Marl &Supply(410)Software Support (ESRIIORION) 5090410 Consultant Fees(410) 5090410482 Consultant Fees(410)Database Consultant 1460 -410 Capital Asset Computer Systems (410) TOTAL EXPENSES SURPLUS (DEFICIT) 410 ACTUAL YTD 48,295.71 25,000.00 37,000.00 48.00% 48,295.71 25,000.00 37,000.00 48.00% 126, 925.61 148, 306.99 164, 548.75 10.95% 126, 925.61 148,306.99 164,548.75 10.95% (124,009.16) (190,906.99) (209,748.75) 9.87% (124,009.16) (190,906.99) (209,748.75) 9.87% 186.51 100.00 100.00 0.00% 585.10 2,000.00 2,000.00 0.00% 3.52 1,500.00 1,500.00 0.00% 2,013.50 6,800.00 4,400.00 - 35.29% 6,199.94 11,000.00 16,000.00 45.45% 6,352.47 10,000.00 10,000.00 0.00% 294.00 11,200.00 11,200.00 0.00% 48,295.71 25,000.00 37,000.00 48.00% 63,930.75 67,600.00 82,200.00 21.60% 66,84710 25,000.00 37,000.00 48.00% (18,551.49) Page 169 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3, For The 10 Periods Ending October 31, 2012 4 - 5. Division 420 Environmental Services 6. 9,600.00 7. ACTUAL BUDGET BUDGET OVER(UNDE) YTD 2012 2013 2012 BUDGET- 1,000.00 9. REVENUE: 4010 -420 Levy Non Match(420) 215,087.59 286,783.45 299,661.17 4.49% 4030420 Prov Grant(420) SEP 2,785.35 - - 0 4100420 User Fee(420) 9,600.00 750.00 - - 100.00% 4100 - 420 -436 User Fees(420)Hockley Valley 1,000.00 1,000.00 1,000.00 0.00% 4100420 -437 User Fees420)NewTec- Regional Waste Water Treatn 8,800.00 9,960.00 9,960.00 0.00% 4100 - 420 -465 User Fees(420) River's Edge Subdivision 18,386.89 11,000.00 11,000.00 0.00% TOTAL REVENUE 255,659.83 309,493.45 321,621.17 3.92% EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -420 COST RECOVERY (420) Other Expenses 5020420 Staff Expense (420) 5031420 Staff Education/Training 5050420 Mat'I &Supply(420) 5050420465 Mat'I &Supply(420) River's Edge Subdivision 5060420 Equipment Costs(420) 5090 - 420 -475 Consultant(420)Outsource Lab Costs 5180 - 420 -431 Telemetry Gauges(420)PGMN 5290 -420 Uniform & Special Clothing Expense(420) TOTAL EXPENSES SURPLUS (DEFICIT) 125,044.97 151,558.78 157,635.79 4.01% 125,044.97 151,558.78 157,635.79 4.01% 111,602.80 140,634.67 147,435.38 4.84% 111,602.80 140,634.67 147,435.38 4.84% 378.32 1,200.00 1,200.00 0.00% 1,567.78 2,000.00 2,000.00 0.00% 2,022.57 3,000.00 6,000.00 100.00% - 1,000.00 - 100.00% 408.72 2,000.00 - - 100.00% 6,987.87 6,250.00 5,500.00 - 12.00% 575.18 1,850.00 1,850.00 0.00% 140.41 - 0 12,080.85 17,300.00 16,550.00 - 4.34% 248,728.62 309,493.45 321,621.17 3.92% 6,931.21 (0.00) Page 170 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 A Consolidated From Division To Division REVENUE: 4020 -430 Matching Levy430 4020 -431 Levy Matching -4.2.1 Flood -Ops. 4020 -432 Levy Matching- 4.2.2FIood -Routi 4020 -433 Levy Matching -4.2.3 Preventati 4020 -434 LevyMatch4.3.1Op.ErosnControl 4020 -435 LevyMatch4.3.2.ErosnControl- Routine Maint 4020 -436 Levymatch4.3.3.PrevMainErosCtr 4020 -437 Levy Matching -4.4 System Ops. 4020 -441 Levy Matching -4.7.3 Plan Input 4020 -442 Levy Matching -4.8 Admin. 4030 -431 Prov Grant -4.2.1 Flood -Ops. 4030 -432 Prov Grant- 4.2.2FIood- Routine 4030 -433 Prov Grant4.2.3 Preventative 4030 -434 Prov Grant4.3.10p.ErosControl 4030 -435 Prov Grant4.3.2 Rout/Main.Ero 4030436 Prov G rant-4.3.3Prev. Main Eros 4030437 Prov Grant4A System Ops. 4030 -441 Prov Grent4.7.3 Plan Input 4030 -442 Prov Grant4.8 Admin. 4040 - 431 -405 Sp Benefit4.2.1Pretty R. Dyke 4040431 -406 Sp Benefit4.2.iBACChannel TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Otherinterprogram Charges 5070 -437 Corp Fleet Cross Charge 4.4.1.4 5105 -442 I ntrprgmMat'I &Supply(442)4.8Adm inistr 5. 430 Flood Control Structures 442 4.8 Administration 6 7. ACTUAL BUDGET BUDGET OVER(UNDE) YTD 2012 2013 2012 BUDGLIT- 137,970.00 - - 0 - 10,200.04 8,911.35 - 12.63% - 9,229.61 9,618.08 4.21% 3,300.00 9,229.61 9,618.08 4.21% 148.56 9,480.03 9,841.36 3.81% 5050432402 Matl &Supply4.2.2.Utopia Dam 7,339.26 7,616.72 3.78°% 0 8,473.47 8,817.54 4.06% - 84,860.19 83,954.91 - 1.07% 3,300.00 7,647.79 8,081.96 5.68% - 37,500.00 37,500.00 0.00% 14,730.03 14,730.04 13,441.35 -8.75% 9,229.61 9,229.61 9,618.08 4.21% 9,229.61 9,229.61 9,618.08 4.21% 9,480.03 9,480.03 9,841.36 3.81% 7,339.26 7,339.26 7,616.72 3.78% 8,473.47 8,473.47 8,817.54 4.06% 84,860.20 84,860.19 83,954.91 -1.07% 7,647.79 7,647.79 8,081.96 5.68% 37,500.00 37,500.00 37,500.00 0.00% - 4,530.00 - - 100.00% - - 4,530.00 0 326,460.00 376,980.00 376,980.00 0.00% 183,692.11 225,913.01 229,076.30 1.40% 183,692.11 225,913.01 229,076.30 1.40% 7,216.75 8,718.45 8,696.61 -0.25% 75,000.00 75,000.00 75,000.00 0.00% 82,216.75 83,718.45 83,696.61 -0.03% Other Expenses 5050 -431 Mat'I &Suppy -4.2.1 Flood Control Structure Operations 3,300.00 - - 100.00% 5050 -432 Mat'I &Suppy4.2.2Flood Control Structure Routine Maint 3,300.00 3,300.00 0.00°% 5050 - 432 -401 Matl &Supply4.2.2NewLowell Dam 148.56 - - 0 5050432402 Matl &Supply4.2.2.Utopia Dam 148.56 0 5050 - 432 -403 Matl &Supply4.2.2Tottenham Dam 33.44 - - 0 5050 -433 Mat'I &Suppy- 4.2.3FIood Control Structure Preventative Ma - 3,300.00 3,300.00 0.00% 5050434 Mafl &Suppy4.3.1Erosion Control Structure Operations 3,300.00 3,300.00 0.00% 5050435 MafI &Suppy-4.3.2Erosion Control Structure Routine Maint 3,300.00 3,300.00 0.00% 5050436 Mat'I &Suppy- 4.3.3Erosion Control StructurePreventative M - 3,300.00 3,300.00 0.00% 5050437 Matl &Supply4.4System Operations 1,424.64 20,248.54 20,407.09 0.78% 5050 - 437 -427 Matl &Supply4.4.1StrmGauge 6,021.47 - - 0 5050 - 437 -446 Matl &Supply4.4.1.1DataCollect 11,028.81 0 5050437 -447 Matt &Supply4.4.1.2ForecastModel 4,070.85 - - 0 5090 -437 Consultant Fee (437) 525.00 12,000.00 12,000.00 0.00% 5110- 431 -401 Comerrcial Genl Liability -4.2.1 Flood-Ops.-New 1,950.00 1,950.00 1,950.00 0.00% 5110 - 431402 Commercial Genl Liability4.2.1 Flood- Ops. -Uto 1,950.00 1,950.00 1,950.00 0.00% Page 171 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 A Consolidated From Division To Division 5110 - 431 -403 Commercial Genl Liab4.2.1 Flood -Ops -Tot 5110- 431 -405 Commercial Genl Liab 4.2.1 Flood -Ops. -Pre 5110 - 431 -406 Commercial Genl Liab 4.2.1 Flood- Ops. -Bla 5110- 434 -409 Commercial Genl Liab 4.3.1 Alliston Greenbelt 5110 - 437 -427 Commercial Genl Liab 4.4 System Ops. -Old 5120 - 431 -406 Taxes-4.2.1 -BAC Channel 5430 -437 Advertisement (437)Flood Forecast & Warning TOTALEXPENSES SURPLUS (DEFICIT) 304,530.36 376,980.00 376,980.00 0.00% 21,929.64 - 0.00 Page 172 of 348 5. 430 Flood Control Structures 6 442 4.8 Administration 7. ACTUAL BUDGET BUDGET OVER(UNDE ) YTD 2012 2013 2012 BUDGeT' 1,950.00 1,950.00 1,950.00 0.0 1,950.00 1,950.00 1,950.00 0.00% 1,950.00 1,950.00 1,950.00 0.00% 1,950.00 1,950.00 1,950.00 0.00% 900.00 900.00 900.00 0.00% 2,576.58 2,700.00 2,700.00 0.00°% 43.59 - - 0 38,621.50 67,348.54 64,207.09 -4.66% 304,530.36 376,980.00 376,980.00 0.00% 21,929.64 - 0.00 Page 172 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 5. Division 460 Source Water Protection Progarm 6 7. ACTUAL BUDGET BUDGET OVER(UNDE ) YTD 2012 2013 2012 BUDGET, REVENUE: 4030 -460 Provincial Grant(460) 3,000.00 0 4030 - 460 -109 Provincial Grant(460) OMAFRA Shelterbelt 41,920.72 - - 0 4030 -460 -317 Provincial Grant(460) SWPP - Operations Tech & Ada 75,675.61 117,500.00 94,000.00 - 20.00% 4030 - 460 -484 Prov Grant(460) OMAFRA P.Agricultural Project - 30,000.00 0 4030 - 460 -485 Prov Grant(460) Drought Mgmt Survey - - 35,000.00 0 TOTAL REVENUE 120,596.33 117,500.00 159,000.00 35.32% EXPENSES: 388.18 0 5030 -460 Mbrshps, Prof. Dues(460) Wages and Interprogram Charges 58,722.13 65,673.65 69,068.51 5.17% - - 58,722.13 65,673.65 69,068.51 5.17% Other Interprogram Charges 5050460 -109 Mat'I & Supply(460)OMAFRA Shelterbelt 5,848.46 - - 0 5150 -460 COST RECOVERY (460) 34,087.10 42,957.59 45,038.68 4.84% 832.10 34,087.10 42,957.59 45,038.68 4.84% Other Expenses 5020 -460 Staff Expense (460)SWPP 388.18 0 5030 -460 Mbrshps, Prof. Dues(460) 437.04 0 5031 460 Staff Education/Training (460) 2,483.50 - - 0 5050 -460 Mat'I &Supply(460) 4,423.10 8,868.76 3,392.81 - 61.74% 5050460 -109 Mat'I & Supply(460)OMAFRA Shelterbelt 5,848.46 - - 0 5071460 Transportation(460)Use of Personal Automobile 249.08 0 5071460 -324 Mileage (460)Source Protection Authority (SPA) 832.10 - 0 5090460 Consultant Fees 2,442.24 38,000.00 0 5090460 -109 Consultant Fees(460)OMAFRA Shelterbelt 26,587.55 - 0 5090460 -484 Consultant Fees(460)OMAFRA P.Agricultural Project - - 3,500.00 0 43,691.25 8,868.76 44,892.81 406.19% TOTAL EXPENSES SURPLUS (DEFICIT) 136,500.48 117,500.00 159,000.00 35.32% (15,904.15) 0.00 Page 173 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 62,911.65 5. Division 630 Tiffin Education 6 - 7. ACTUAL BUDGET BUDGET OVER(UNDEA) YTD 2012 2013 2012 BUDG ' T. REVENUE: 600.00 2,894.40 500.00 5,000.00 500.00 600.00 2,894.50 500.00 5,000.00 500.00 0.00% 0.00% 0.00% 0.00% 0.00°% 8,532.38 4010 -630 LevyNonMatch(630) Outsource Ed 47,183.74 62,911.65 61,706.54 -1.92% 4030 -630 Prov.Grant(630) Employment - 7,000.00 7,000.00 0.00% 4050 -630 Contributions (630)Outsource Education 4,030.60 4,500.00 4,500.00 0.00% 4050 -630 -712 Contribution (630) Bus Subsidy 1,650.00 5,000.00 5,000.00 0.00% 4050 -630 -714 Contribution (630) Summer Day Camp 1,080.00 - - 0 4090 -630 Federal Grant(630) Summer Career Placement 7,298.00 - - 0 4100 -630 UserFee(630) Outsource 2,746.00 2,500.00 2,500.00 0.00% 4100 -630 -702 Environmental Education(630) Subsidy School Prograi 17,698.50 18,840.00 18,840.00 0.00% 4100- 630 -703 Environmental Education(630)Non- Subsidy School Pr( 33,604.35 27,000.00 29,500.00 9.26°% 4100 - 630 -704 Environmental Education(630)SMCSB 21,022.65 25,000.00 25,000.00 0.00% 4100 -630 -705 Environmental Ed(630)Maple Syrup Tours 1,885.00 5,000.00 2,500.00 - 50.00% 4100 - 630 -706 Environmental Education(630)Community Outreach 11,294.50 8,000.00 10,000.00 25.00% 4100 -630 -714 Environmental Education (630) Summer Day Camp 18,240.00 20,000.00 22,000.00 10.00% TOTAL REVENUE 167,733.34 185,751.65 188,546.54 1.50% EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5105.630 Interprogram Material(630) 5150 -630 COST RECOVERY (630) Other Expenses 5031 -630 Staff Education/Training 5050 -630 Mat'I &Supply(630) 5050 -630 -705 Mat'I &Supp(630)MapleSyrup Tours 5050 -630 -712 Mat'[ &Supply(630) Bus Subsidy 5050 - 630 -714 Mat'I &Supp(630) Summer Day Camp TOTAL EXPENSES SURPLUS (DEFICIT) 96,336.86 105,752.96 102,727.54 -2.86% 96,336.86 105,752.96 102,727.54 -2.86% (40,000.00) (40,000.00) (40,000.00) 0.00% 87,371.98 110,504.29 116,324.50 5.27% 47,371.98 70,504.29 76,324.50 8.26% 110.00 6,542.75 1,650.00 229.63 600.00 2,894.40 500.00 5,000.00 500.00 600.00 2,894.50 500.00 5,000.00 500.00 0.00% 0.00% 0.00% 0.00% 0.00°% 8,532.38 9,494.40 9,494.50 0.00% 152, 241.22 185, 751.65 188, 546.54 1.50% 15,492.12 - 0.00 Page 174 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 A Division REVENUE: 4090 -650 Federal Grant(650)Excise Tax Refund 3275 -650 Capital Repair & Replacement Reserve (650) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -650 COST RECOVERY (650) Other Expenses 5050 -650 -620 Material & Supplies Vehicle 5050 - 650 -621 Material & Supplies- Equipment 5060 -650 -659 Equipment (650) Small Tools 5110- 650 -620 Insurance- Corp - Vehicle - Vehicle 5110 - 650 -621 Insurance- Corp - Vehicle - Equipme 5170 -650 Hydro(650)Workshop 5270 -650 Fuel Oil Heating- Propane Wksp 5280 -650 Maintenance Supplies - Workshop 5280 - 650 -620 Maintenance(650)Vehicle 5280 - 650 -621 Maint.Supplies(650)Equipment 5290 -650 Uniform & Special Clothing Exp(650) 5330 -650 -620 Licence(650)Vehicle 5340 -650 -620 Gas & Oil(650)Vehicle 5340 -650 -621 Gas & Oil(650)Equipment 1430 -650 Capital Asset: Utilities (650) 1440 -650 Capital Asset: Equipment (650) 1470 -650 Capital Asset: Small Equipment (650) TOTALEXPENSES SURPLUS (DEFICIT) 5. 650 Corp- Workshop,Vehicle &Equip 6 7. ACTUAL BUDGET BUDGET OVER(UNDER) YTD 2012 2013 2012 BUDGET' 253.00 - - 0 8,651.65 65,000.00 47,000.00 - 27.69% 8,904.65 65,000.00 47,000.00 - 27.69% 63,034.31 63,034.31 62,722.30 -0.49% 63,034.31 63,034.31 62,722.30 -0.49% (103,096.37) (124,549.31) (124,237.30) - 0.25% (103,096.37) (124,549.31) (124,237.30) - 0.25% 3,426.45 1,000.00 1,000.00 0.00% 899.09 750.00 750.00 0.00% 608.78 1,000.00 1,000.00 0.00% 6,497.00 6,865.00 6,865.00 0.00% 576.66 600.00 600.00 0.00% 1,565.28 2,300.00 2,300.00 0.00% 1,398.59 1,500.00 1,500.00 0.00% 3,627.30 3,000.00 3,000.00 0.00% 4,702.11 10,000.00 10,000.00 0.00% 4,289.98 7,000.00 7,000.00 0.00% - 500.00 500.00 0.00% 50.00 800.00 800.00 0.00% 15,012.57 25,000.00 25,000.00 0.00% 1,349.92 1,200.00 1,200.00 0.00% - - 12,000.00 0 6,587.29 62,500.00 35,000.00 - 44.00% 2,242.69 2,500.00 - - 100.00% 52,833.71 126,515.00 108,515.00 - 14.23% 12,771.65 65,000.00 47,000.00 - 27.69% (3,867.00) Page 175 of 348 10a) 2013 Budget Presentations: Other Expenses 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 5060 -660 Equipment Purchase - Office Proposed 2013 Budget 3. 7,400.00 For The 10 Periods Ending October 31, 2012 4 25,565.49 30,000.00 5. Division 660 Corp.Office Infrastructure 6 2,500.00 2,500.00 7. 5170 -660 Hydro(660) ACTUAL BUDGET BUDGET OVER(UNDE) 20,000.00 YTD 2012 2013 2012 BUDGET, REVENUE: 22,000.00 22,000.00 4070 -660 Misc Revenue(660) 116.20 0 3275 -660 Capital Repair & Replacement Reserve (660) 14,958.72 0 TOTAL REVENUE 15,074.92 - 0 EXPENSES: 10,000.00 0.00% 5250 -660 Postage Exp.- Carp -Office 5,149.38 0 Other Interprogram Charges 0.00% 5280 -660 Interior Maintenance Supplies(660) 5150 -660 COST RECOVERY (660) (91,357.84) (142,400.00) (142,400.00) 0.00% 0.00% (91,357.84) (142,400.00) (142,400.00) 0.00% Other Expenses 5060 -660 Equipment Purchase - Office 5,914.50 7,400.00 7,400.00 0.00% 5110 -660 Insuranoe(660)Office 25,565.49 30,000.00 30,000.00 0.00% 5120 -660 Taxes - Corp -Office 632.55 2,500.00 2,500.00 0.00% 5170 -660 Hydro(660) 14,243.91 20,000.00 20,000.00 0.00% 5180 -660 Telephone - Corp -Office 18,260.00 22,000.00 22,000.00 0.00% 5230 -660 Printing & Photocopier Exp(660) 7,313.72 10,500.00 10,500.00 0.00% 5240 -660 Office,Stationary Expense 7,089.13 10,000.00 10,000.00 0.00% 5250 -660 Postage Exp.- Carp -Office 5,149.38 8,000.00 8,000.00 0.00% 5280 -660 Interior Maintenance Supplies(660) 4,025.65 8,000.00 8,000.00 0.00% 5360 -660 Equipment Leases 11,227.84 16,000.00 16,000.00 0.00% 5420 -660 Internet Access -(680) - SCAN 3,342.78 8,000.00 8,000.00 0.00% 1470 -660 Capital Asset: Small Equipment (660) 14,958.72 - 0 117,723.67 142,400.00 142,400.00 0.00% TOTAL EXPENSES 26,365.83 - - 0 SURPLUS (DEFICIT) (11,290.91) Page 176 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 0 5. Division 661 Tiffin CA & Maintenance 6 0 7. ACTUAL BUDGET BUDGET OVER(UNDE ) YTD 2012 2013 2012 BUDGET- 5,000.00 9. REVENUE: 4010 -661 Levy Non Match(661) 4050 -661 Miscellaneous Contributions(661) 4050 - 661 -605 Contdbutions(661)SpringTonic 4100 -661 User Fees -Tiffin Property 4100 -661 -130 User Fees(661)Pavilion & campsites 4100 -661 -131 UserFees(661) Wedding Bookings 4100 -661 -132 User Fees(661)Tiffin Gate Fees 4100 -661 -605 User Fees(661)Spring Tonic 4100 -661 -705 User Fees(661)Maple Syrup Product 3275 -661 Capital Repair & Replacement Reserve (661) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -661 COST RECOVERY (661) Other Expenses 5050 -661 Mat'I &Supply(661)lnfrastructure Projects 5050- 661 -605 Mat'I &Sup(661)Spring Tonic 5050 -661 -705 Mat'I &Sup(661)Maple Syrup Product 5060 -661 Equipment Costs -(661) 5110 -661 Property Insurance(661)Tiffin Conservation Area 5120 -661 Taxes -Tiffin Conservation Area 5280 -661 Exterior Maintenance Mat'I &Supplies(661) 5280 -661 -627 Maintenance(661)Snow Removal 5280 - 661 -630 Maintenance Supp(661) Fire &Security Equipment 5280 -661 -632 Maintenance(661)Trails,Road &Parking Lot 5280 - 661 -633 Septic ,Water,HVAC,ExtemalLighting 5280 -661 -640 Maintenance Supp(661) Vandalism 5290 -661 Uniform & Special Clothing Exp(650) 5430 -661 SIGNAGE(661) Tiffin CA 5440 -661 Waste Services(661) 1430 -661 Capital Asset: Utilities (661) 1450 -661 Capital Asset: Furniture /Fixture (661) TOTALEXPENSES SURPLUS (DEFICIT) 212,796.61 283,728.81 279,409.72 - 1.52% 1,369.24 - - 0 1,043.14 - - 0 480.00 1,800.00 1,80000 0.00% 6,054.08 5,000.00 5,000.00 0.00% 6,075.00 - 10,000.00 0 257.37 1,500.00 800.00 - 46.67% 3,197.00 3,500.00 3,500.00 0.00% 3,842.00 4,000.00 4,000.00 0.00% 11,922.71 19,500.00 6,000.00 - 69.23% 247,037.15 319,028.81 310,509.72 - 2.67% 130,367.11 138,494.80 138,247.03 -0.18% 130,367.11 138,494.80 138,247.03 -0.18% 95,847.57 120,934.01 126,962.70 4.99% 95,847.57 120,934.01 126,962.70 4.99% 2,451.68 6,000.00 6,000.00 0.00% 4,305.79 2,500.00 2,500.00 0.00% 1,430.12 3,000.00. 3,000.00 0.00% 205.83 1,000.00 1,000.00 0.00% 933.35 1,000.00 1,000.00 0.00% 892.43 900.00 900.00 0.00% 2,370.38 4,500.00 4,500.00 0.00% 1,257.76 2,700.00 2,700.00 0.00% 3,475.62 3,200.00 3,200.00 0.00% 9,361.02 3,000.00 3,000.00 0.00% 10,854.73 14,500.00 7,000.00 - 51.72% 808.99 2,000.00 1,000.00 - 50.00% - 500.00 500.00 0.00% 357.19 1,000.00 (,000.00 0.00% 1,757.41 1,800.00 2,000.00 11.11% 6,431.23 12,000.00 - - 100.00% - - 6,000.00 0 46,893.53 59,600.00 45,300.00 - 23.99% 273,108.21 319,028.81 310,509.73 -2.67% (26,071.06) (0.01) Page 177 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 0.00% 5. Division 670 Corporate - Governance 6 0.00% 7. ACTUAL BUDGET BUDGET OVER(UNDE ) YTD 2012 2013 2012 BUDGET, 7. REVENUE: 4010 -670 Levy Reduction (670) Oro -Med MOU 3275 -670 Capital Repair & Replacement Reserve (670) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5150 -670 COST RECOVERY (670) Other Expenses 5030 -670 Mbrshp,(670) Conservation Ont 5030 -670 -631 Membershp(670)OakRidgesMoraine 5031 -670 Member Education/Training 5050 -670 Meeting Costs(670) 5050 -670 -623 Matl &Supply(670)Chair and Vice -Chair Expense 5071 -670 Transportation(670)Municipal Officer Expense 5080 -670 -664 Legal Costs -(670) Oro - Medonte Boundaries 5110 -670 Insurance(670)Directors Liab TOTAL EXPENSES SURPLUS (DEFICIT) (22,117.50) (29,500.00) (29,500.00) 0.00% 22,117.50 29,500.00 29,500.00 0.00% 0 272,348.86 280,321.54 292,647.03 4.40% 272,348.86 280,321.54 292,647.03 4.40°% (299,301.23) (329,821.54) (341,847.03) 3.65% (299,301.23) (329,821.54) (341,847.03) 3.65% 21,243.00 20,000.00 21,700.00 8.50% 2,500.00 2,500.00 2,500.00 0.00% 3,765.05 1,500.00 1,500.00 0.00% 2,276.96 5,000.00 5,000.00 0.00% - 1,500.00 1,500.00 0.00% 8,989.86 16,000.00 16,000.00 0.00% - 2,000.00 - - 100.00% 880.20 1,000.00 1,000.00 0.00% 39,655.07 49,500.00 49,200.00 -0.61% 12,702.70 0 (12,702.70) Page 178 of 348 10a) 2013 Budget Presentations: 1. 1:00pm, S.Sgt Andy Mayo, ... Nottawasaga Valley Conservation Authority 2 Proposed 2013 Budget 3. For The 10 Periods Ending October 31, 2012 4 0.00% 5. Division 680 Corporate - Administration 6 0 7. ACTUAL BUDGET BUDGET OVER(UNDEA) YTD 2012 2013 2012 BUDGET' 9. REVENUE: 4050 -680 Contributed Capital (680) 4060 -680 Interest Earned (680) 4070 -680 Misc Revenue(680) 4070 - 680 -651 Misc Revenue(680)Freedom of Information Requests 3210 -680 Human Resources Reserve Fund 3275 -680 Capital Repair & Replacement Reserve (680) TOTAL REVENUE EXPENSES: Wages and Interprogram Charges Other Interprogram Charges 5105 -680 InterprogramCharge(680) 5150 -680 COST RECOVERY (680) Other Expenses 5020 -680 Staff Exp -(680) Admin Staff 5020 - 680 -624 Staff Exp.(680) Health& Safety 5030 -680 Mbrshp Prof.Dues(680)Admin Staff 5031 -680 Staff Education/Training 5031 - 680 -653 Corporate Staff Education/Training 5050 -680 Material & Supplies -Admin 5050 -680 -619 Mat'I &Supply(680) Offsite Storage 5050- 680 -643 Mat'I & Supply(680) Staff Recognition 5050- 680 -644 Mat'I & Supply (680) Evening of Thanks 5050 - 680 -654 Mat'I &Supply(680) Accpac Software Support 5080 -680 Legal Costs -Corp -Admin Support 5090 -680 Consultant Fees -Corp 5090- 680 -628 ConsultFee(680)Account System 5210 -680 Audit Fees -Corp -Admin Support 5220 -680 Interest & Bank Chgs - Corp -Admi 5290 -680 Uniform & Special Clothing Expense(680) 5430 -680 -626 Advertisement (680)HumanResources 5430 -680 -653 Communications(680)Corporate 5450 -680 -625 Write Off - Subsystem Control 5460 -680 Loss on Disposal of Cap Asset 5475 -680 Current Amortization Expense(680) 1400 -680 Capital Asset :Land (680) TOTALEXPENSES SURPLUS (DEFICIT) 475,000.00 40,000.00 - - 100.00% 19,767.90 15,000.00 15,000.00 0.00% 1,795.63 - - 0 298.55 - - 0 - 35,000.00 52,500.00 50.00% - 26,000.00 57,000.00 119.23% 496,862.08 116,000.00 124,500.00 7.33% 323,241.58 414,786.15 438,256.21 5.66% 323,241.58 414,786.15 438,256.21 5.66% 40,000.00 40,000.00 40,000.00 0.00% (489,663.31) (607,786.15) (638,756.21) 5.10% (449,663.31) (567,786.15) (598,756.21) 5.45% 2,259.55 4,500.00 4,500.00 0.00% 3,248.55 2,000.00 2,000.00 0.00% 1,821.21 2,500.00 2,500.00 0.00% 4,127.10 7,000.00 7,000.00 0.00% 6,114.40 5,000.00 5,000.00 0.00% 2,562.19 2,500.00 2,500.00 0.00% 734.20 1,500.00 1,500.00 0.00% 1,860.74 2,500.00 2,500.00 0.00% - 1,500.00 1,500.00 0.00% 3,449.20 5,000.00 7,500.00 50.00% 468.65 3,000.00 3,000.00 0.00% - - 17,500.00 0 91614 2,500.00 2,500.00 0.00% 3,940.00 24,000.00 20,000.00 - 16.67% 9,247.66 5,000.00 5,000.00 0.00% 432.49 - - 0 5,032.04 5,000.00 5,000.00 0.00% 7,420.11 10,500.00 10,500.00 0.00% (2.00) - - 0 3,181619 - 0 136,173.00 185,000.00 185,000.00 0.00% 475,000.00 - - 0 668,622.22 269,000.00 285,000.00 5.95% 542,200.49 116,000.00 124,500.00 7.33% (45,338.41) (0.00) Page 179 of 348 CO CD OD 0 O W OD pSAGq O� 2 n tq TION P F1 \A /mxinn XMIc -nn NVCA Proposed 2013 Budget presented to Township of Oro - Medonte January 9, 2013 N° CD v N O W W Q CQ CD T I CD CD O CO OD 0 h W OD g Op - AW-I a= cam- Al Erosion A: = - O v N O H W W Q (Q rT-F V CD CD v 0 D 00 N O h W 00 Nottawasaga Valley Conservation Authority NAAB JJ S Georgian Bay 4e n sound §fi—heds J � �– (JRO- HfEMJNTE TOWNSHIP 3S�p C�B�a 5561a SPRINGWATER F TOWNSHIP COLL TO F WAS BEA Blu Mountainswatersfietls rNo asag ry a ch Willow Creek at—had T T WN © R, G Q '1-- HE LLI MG 'AN s nr CCU t c�rv<r CLEWVIEW TOWNSHIP fake Grey _ Svncoe Count ®.= Metl River SuMV§fe{ she � � GRE IGHLANDS ML ICIPA.I.iT`{ R ESSA I WNSHIP - IXTICJP Q 0 ! dtlkt NOtlaw aga Rivet Read I tTTC e R, e s nwe rsned UI ;3 MULMUR w (TOWNS IIP D MEL '"I'HON - –y OF TO P Boyne Krver 1ve(ersfied au`vmn _ FORD O Cau ® ON WEST LLIMBURY of D rin OWNSHIP TOWN OF NEW TECUMSETH Creek.Suatershe� TO - ®rti fl Up 'N tlawasaga Rr✓er Subwat h TOWN OF MONO NSA5;.4 TOWN 4�t1� 1w� NdARA1 Legend —County Boundary x 1375,000 "f Region TownJTOwnship Boundary • 0 3 6 9 12 Q NVGASubwalaranads n. �y\ Kilometers o+� ^O W N O W r ^� a. . T I U) (D rF rF O D U) v OD W 0 W OD 2013 Budget Priorities Maintain current level of services: ► Protect life and property from flood and erosion hazards: >$1 billion and 5,000 people ► Promote safe and healthy environment ► Promote eco- tourism ► Promote wise and sustainable growth ► Support local economic growth : > $200 million of annual economic activity ► Collaborative efforts - provide science -based information Is . I I N` 0 v N 0 CA) v o� v CD 00 O h W 00 Draft 2013 Budget Currently circulating for input, vote February 22, 2013: ► Maintains current level of services ► Keeps pace with population growth (1.9 %) and inflation (1.6 %) ► Addresses heavy fixed cost and growth pressures (OMERS, CPP, inflation, workload and staffing costs = +11% Z N° CD v N O G) W Q CQ CD CD CD O v 00 Cn 0 CA) 00 Proposed 2013 Budget Total Oro - Medonte levy: $124,392 ($120,908 in 2012) ► Increase of $3,484 over 2012 (2.32 %) ► Includes $29,500 reduction in levy via MOU Service Agreement ► Overall NVCA levy increase is 3.5% - equal to growth rate plus inflation - use of reserves $285,000 (+ $54,000 over 2012) ► Approximately $400,000 worth of programs provided within the Municipality of Oro- Medonte ► Cost per resident approximately $8.60 - an increase of 24� per person over 2012 (population= 14,469) z c N° 0 v N O CA) cn CD, v CD CD v O� v OD a) O W OD NVCA Programs ► Watershed Monitoring * ► Flood and Low Water Monitoring '� ► Environmental Education ► Conservation Land Management ► Forestry * ► Stewardship ► Engineering & Technical Services ► Graphic Information Systems ► Planning & Regulations ► Governance /Corporate Support W /- - -- --- aMw■ ■\ i 0 v N O W T I rF rF 0 D v CD Oo 0 h CA) 00 2 012 NVCA Actions in the Severn Portion of Oro- Medonte - part 1 Oar LEVY COST FOR STAFFIN k AN , iwi& MORINO Note 1 : Planning Program statistics period is from December 1 , Applications reviewed for all of Oro - Medonte represents approximate 6.5% of the watershed total, while the �pSAGq Severn portion represents 5% and remaining part of the municipality within NVCA represents 1 .5 %. O��P y9t x ���yA TION P J��O N° Stewardship $O None charged Consistent with MOU (513,407 minus MOU the NVCA did not reduction) implement any projects in the Severn portion of the municipality Forestry 50 None charged As per MOU none (57,286 minus MOU reduction Planning Services, 519,822 X450 hours, 46 permit and planning Regulations, and 6 staff applications. Technical Support Planning and technical support /engineering included. Value: — 553,200 This represents 5O/0 of the total number applications NVCA staff review during time period. See note 1 below for details. 2011 to December 18, 2012. O v N O W C= Q (Q CD CD CD v 0 v CD 00 00 O h W 00 2012 NVCA Actions in the Severn Portion of Oro - Medonte — part 2 PROGIR-7AM A Engineering and .., .. . it employees) 400 hours, SERVICES , Engineering and Tech $9,364 Technical Services 4 staff support for Planning Value: ^532,000 Flood and Erosion $9,947 Management 40 hours, 9 Flood Related 1 staff Communications issued, monitor weather /flow gauges Value: 53,000 Generic Regulations 195 hours, Hazard mapping updates 3 staff Value: $9,700 Purchase Ortho Photography update, Value: 5600 N° O v N O W W Q CQ CD CD CD O D Cn CO CD Oo O h W 00 2012 NVCA Actions in the Severn Portion of Oro - Medonte - part 3 PROGRAM �. TAFFIN SERVICES DELIVERED/VALUE., _VIC ..� .. Environmental S6,700 See planning Environmental Impact Monitoring/ Ecological/ (SiS,S07 minus MOU program support reviews including Forestry/ Fisheries reduction) hours above fisheries and forestry to support for Plan review support permit and program See note 1 below planning activities, 46 planning and permit applications Administration/ 515,342 300 hours, Provide office support; Operations 6 staff Admin Staff, communications support, finance dept. phones, hydro, auditor, insurance, Governance, GIS/ IT technical support etc. Value: LS20,000 Source Protection so Worked cooperatively N° O v N O H GJ W Q (Q CD CD CD O D CD O O h W 00 2012 NVCA Actions in the Severn Portion of Oro - Medonte - part 4 PROGRAM Water Services - Healthy .., , ,. Covered under Forestry [DEELIVERED/VALUE plan . , projects) Waters /Streams, and Stewardship Water Quality Land Management/ $8,193 38 hours, Property inspection, Acquisition 2 staff maintenance/ enforcement Apr -Nov. —1S acres in O -M. 2S hour S, Proposal writing, flagging 1 start trail and meeting on site with Funeral Home from Orillia to develop Memorial Tree Planting program in O -M Lands. 5,460 hours, Provide access to 11,000 3 staff managing acres of NVCA owned N° O N O H W W Q (Q r-F CD CD O D CO m CO 0 h CA) eo 2012 NVCA Actions in the Severn Portion of Oro - Medonte - part 5 Total $134,700 (prorated for Severn $72,770 NVCA costs/ Portion) value plus N° 0 N O W W cn CD CD CD v O v CD N O h W OD 2012 NVCA - Planning Program Application Type New Subdivisions Active Subdivisions EAs Clearance Letters Permits- issued Non Compliance Consents Niagara Escarpment Applications Legal Inquiries Minor Variances Pre - Consultations Site Plans Zoning By -Laws Entire Municipality 0 5 0 10 21 0 16 0 6 6 1 1 2 Severn Watershed Portion 0 2 0 5 17 0 12 0 5 5 0 0 0 Entire NVCA Watershed 11 n/a 6 90 272 44 101 76 91 78 28 32 101 i O v N O W W Q CQ CD T I CD CD 0 D v CA) O w 00 2013 Proposed Project Summary ► Planning and Technical - 60 -70 applications/ permits ► Update ortho photos via Simcoe County MOU ► Drought management pilot study ► MOE and OMAFRA water quality projects ► Tree Planting and Stewardship programs (1,500 to 10,000 trees; 1 -3 Stewardship projects) ► Assist Municipality with Clean Water Act Implementation z c N° 0 v N 0 CA) cn CD, v cD cD v O� CO 0 h W 00 2013 Proposed Project Summary (continued) ► Updated flood, erosion and wetland online ► Flood and low water monitoring and forecasting ► Watershed and subwatershed health checks (report cards) ► Monitoring activity: stream flow, benthics, temperature monitoring, electrofishing (10 sites) ► Willow Creek CA lands 15 ac. and 11,000 ac. ► Environmental Ed. Program, (N 200 students from O -M) ► Develop 2013 to 2017 strategic plan Is . I I N` 0 v N 0 W T I CD CD v o� O h W OD Generic Regulation Hazard Updates Estimated Regulatory Flood Line Updates • Flow Refinements • Extensive Engineering QA /QC Process • New Draft Lines Digitized • Review / Comment Process in Earl 2013 L7 T10N pG �2 40 N F � w� -A � . At �r Oee �Yy 9Z .N D� g AV 2012 Estimated Regulatory Flood Lines -DRAFT 2006 Estimated Regulatory Flood Lines COM--IM..,C.71N CD N N CD W 00 0- CD T I (D U) (D v O D U) (Q (D O h W OD Generic Regulation Hazard Updates • Refined Meander Belt • Refined Slope and Valley Feature Hazards • New Draft Lines Digitized • Review / Comment Process in Early 2013 c� �T p�2 P 1 ny o _ • ,' �� pct �O t s W/M rE °G224 •, 9 Sl P Fi, 's ;b �0°�59Eyc P .. Z� OS-VI Per' El e` t2M w ®r TAV owe a 2012 Slope Hazard _ DRAFT 2012 Valley Features - DRAFT 9r11q MaanriarRalt Ha7arri - nPAFT a -4 i 0 CDv N W ^00 i - CQ (D r-r T I U) r-r N r-r O Z3 U) CO CD 4 O W OD Strategic Plan why, who, what ? Building on over 50 years of experience 7 N° CD v N O GJ W Q CQ CD CD CD O (Q (D OD O h CA) OD Nottawasaga Valley Conservation Authority Watershed Report Card SURFACE WATER QUALITY Iz Gewc+an Bay oN Blue ountaina Watersheds Mad River Subwatershed I. I Upper 0 2 4 6 8 I I I Kilometers ® NVCA Nw. 2006 UTM Zone 17 NAD83 River Subwatershed Boyne River Watershed Health Willow Creek River Reach i L v- Legend W NVCA Watersheds Municipal Boundar- Stream Health . A - B C �D F Nottawasaga Valley Conservation Authority Watershed Report Card WETLAND CONDITIONS seven sound Gerayran Bay l Willow Creek S walerahed —No wasaga River Reach Blue ounraws Watersheds C Mad River Subwatershad le NOttawasa R rReach River ii— tershed ev �u _ so v eRiver Su ra rs biGN't _ CA 1q ILJ Legend f W NVCA Watersheds Non i C subw had Munidpa18oundadae Uppe ago River Subwatershed' ®ova Wetland Health s' a 0 2 4 6 8 1 I I I CO --4 M: (I -P N `• Kilometers F 0 NVCA NO V. 2006 JTM Zone 17 NA083 C) N O IW W Q rF T V I (D ^rh Y.1J rh O D v 0 h W OD Future Priorities ► Provide Watershed Science Support • Leaders in Watershed Science • Support Healthy Sustainable communities • Support Green economy ► Protect Watershed Environment, CA lands • Stewardship protect and restore • Agricultural / rural support • Regulation & Planning ► Manage Changing mandates • Role definitions z c N° 0 v N 0 CA) v o� m N O O O W OD Future Priorities Cont. ► Prepare for Growth pressures CA service demands, complex technical support, climate change, Georgian Bay shoreline, Bio diversity loss ► NVCA Effectiveness • Governance, • Staff- resources • Partnerships/ stakeholders ► Funding • Multi source • A new model? • Partnership /Collaboration Communications na..IL:._1_ _..J:_..___ _..J _L- _ —_. —_ —_r:_ _ —r z c N° 0 v N O CA) cn CD CD O CO CD N O O h W OD Everything is connected - think twice before you... W N° CD v N O W W Q CQ CD CD CD O -0 CO (Q CD N O N O W OD Thank you! Questions? QThe City of I3rad(.orrl, ' r- »� B , Guillu, l t I rrrrrrrm I� O– m —SIG C(MIINGWNU g ands F,A T"A AA , S Township of O�.11ArdOf,fe `` ru atcr R2L LR rw un�rc m.re r.w .,,� CA -- Conservation 0 N T RI N° O v N CD W Q �Q CD, CD CD v N O W O W 00 AA0-'M t b w `�� _ Cho Oro `Me"onte r Of Commerce "To Foster a Robust, Dynamic and Diverse Business Community" To promote and support our member's businesses. To increase and diversify our membership. To expand our community profile and visibility. To ensure fiscal planning and corporate development. :11 .. --A N° 0 v N O w CD r-F 0 Learning/Curve CO CD N O O h W OD N° O v N O w W Q CQ CD CD CD O D Developmental Growth Involvement *Events •Planning -0 CO N O cn O W 00 Cho d7 N iCP 0 N O W I CD O D v CD N O a) O W OD Inspire Involvement Support Communicate VOW Enhance Motivate N° 0 v N O W W Q CQ CD T I CD CD O v CD N O 0 W 00 2013 -Jan 23rd Presentation GEORGI- �N CENTRE FOR CAREER AND EMPLOYMENT SERVICES -ko�� Bus . � s C ent�e mess Sucre N° 0 v N O W W Q CQ CD CD CD v 0 CO CD N O OD O h W OD O v N O GJ W Q CQ CD CD CD O 1 Cn CO CD N O O h W OD O v N O GJ W Q CQ CD CD CD O 1 Cn ThCmk Uou. for host�no ou.r October 201-2 AL S "'• -! v c� (D N_ O O h W 00 Oro Medonte IR,.a,ss Chamber of Commerce law v Fp OF C�� N CD N O W 00 CQ (D T I (D (D r-r N r-r O D V c� N 0 h CA) OD PR060ESS W 93eE�Fg���m Chamber of Commerce OF C O Chamber o , e d ; Presents Tonoa MMG g� MMRIMC��@ luffl FRIDAY JUNE 19TH 4PM - 9PM SATURDAY JUNE 'I BTH I OAM - 4PM �&T Mim Mo Me eiffR 224 LINE T North - MAA92 OlW sTAT10N 4 www.oro+Y► edontecc. corn -� Many thanks to our sponsors,.. ldv C Ton fip n( � �� ' _ CHEVROLET G,I, CARRIAGE RIDGE RESORT suicx SERVICE GROUP Frond HoiEnga, EsriiigQ Fumrc OMG AT HORSESHOE VALLEY ...,,,,. �...,...., The City of SUPERSTORE Dire(SuY WA C KET TIlVIES B M E Free Admission - Free Parking - Door Prizes — Exhibitor Inlormation: 705-487-7337 N 0 N 0 CIO 00 cn CD rF T (D CD o� CO CD N N O h W OD O v N O GJ W Q CQ CD CD CD O 1 Cn CO m N_ W O h W OD 4 - _ � J Ir ~ is ENT '. mom SUMMER CAMS' ° Fa -.__ `:► u .'_ JON C/ L -kill LL, W N 0 y N 0 w Q (Q rT-F V CD CD ^rF Y.1J rF O D CO CD N O h W OD O v N O GJ W Q CQ CD CD CD O 1 Cn CD N 0 h W 00 o rt' Arks r L- ORO -MEDO1 CHAMBER OF CO A • r !W j i O y N 0 W Q (Q r-F CD v 0 D CO N_ O W Oo 1 -- www.OroMedonteCC.com April 11th 2013 Silent Auction & Awards Dinner 1 1 June 2013 Tradeshow is Being held at the Barrie Automotive Flea Market ' 2013 Events (fl CO --4MCn PW N° CD v N CD W cD v CD CD O D CD N O W OD Financial Accountability Established a financial plan working towards having the funds to support future grow of the Chamber as we enhance local economic development Planning i0�0oV�" 0 z N° 0 v N O CA) Q CQ r-F CD O mr, ..w I Learning Curve — AWWOO 2013 Focus oGrow Membership < Retain Members o Member Interaction o Support our Members N OD O W OD N° 0 v N O W CD O JHU=MLUUNTL RFR nF rnmmFF www.OroMedonteCC.com CO m N O h W OD i O v N O w cD CD CD 10a) 2013 Budget Presentations: 1. 1.00pin, S.Syt Andy , ... 2013 BUDGET Oro- Medonte Chamber of Commerce Income Awards Dinner /Silent Auction 22,000.00 Development meetings 800.00 Guide Map 9,950.00 Funding 1 22,000.00 Group Insurance 5,500.00 .Membership Dues 22,000.00 Miscellaneous Revenue 500.00 Tradeshow 10,000.00 Total Income 92,750.00 Expense _ Marketing/Advertising 10,000.00 Awards Banquet 11,000.00 Tradeshow 10,000.00 Computer /software 850.00 Directory ' 3,500.00 lWebsite design /hosting 3,500.00 Dues &Subscriptions 700.00 Expense Allowance 1,300.00 Insurance 600.00 Fees -Bank Service Charges 850.00 Map 5,500.00 Meetings/BAS 1,200.00 Office Supplies 1,000.00 Payroll Remittance 2,500.00 Professional Fees 1,000.00 Telephone 750.00 Wages 38, 500.00 92,750.00 $0.001 Page 220 of 348 Page 220 of 348 CO N N O h W 00 (9i�����do�t� Proud Heritage, Exciting Future Draft 2013 Budget Supplementary Debt Financing (Revised) January Stn, 2013 (C) (D N) N) N) 0 CA) -PI 00 At the December l9th , 2012 Council Meeting, Council received an update on the Draft 2013 Budgets and a summary of supplementary debt financing scenarios. This presentation provides Council up to date 2013 Draft Budget targets that reflect additional costs associated with policing (OPP correspondence dated December 19,, 2012 — 2013 Policing Cost Estimate). Also included are debt financing scenarios addressing Township infrastructure upgrades/rehabilitation (Oro-Medonte Community Centre Arena and additional investment in road rehabilitation for select high volume roads). 406k ot"-- CD 07 ZJ 0 07 0 W CD D 0 CD D CD CD CD C) H N N W O w OD Community Centre Arena O 07 ZJ O 07 n D O v CD D CD N O v m N N O h CA) 00 Community Centre Arena - Option 1 1_ i y Z 1 � I Y I � ; sw } .awe .°vn �w•orvn �� 1 • �- _I 1 I. I I I r � -- - - -- -- — - --�- --- j----- fi---- rt---------- J - °°"' I I I I I I I I — - -- - {-----}--------- f----- j------ j--- - - -j -- - -- �� I .d L9ivs : "/l tloittc O 07 ZJ O 07 D ^O CD \V D 0 v v cn cD cD v N O v m N N Cn 0 h W 00 Community Centre Arena — Option 1— Scope • Maintain existing building envelope • Lifecycle renewal • Mechanical Systems — Convert from electric /oil to natural gas • Plumbing • Electrical (where required) • Plant • Finishes and Fixtures • Flat roof above dressing rooms • Rink floor and dasher boards • Paint structural steel • New Low E- Ceiling Protective netting • Doors, Windows where appropriate • Sanitary (Septic) t9��- g .�v- sr�doittc v m N N a) O h W 00 Community Centre Arena - Option 1- Scope • Building system efficiency • Plant • Insulation added where appropriate • Gas conversion — HVAC, Hot Water Tanks • Weather- stripping etc • Functional improvements • Olympia room relocated to rear of building (address H &S issue) • Addition of parks storage area • More open lobby • Accessibility • Barrier free washrooms in lobby • Accessible stalls in dressing room 1 and 2 • Building system efficiency t9rrY !led 6 v m N N O W co Community Centre Arena — Option 1— Scope • Banquet Hall — Windows, Millwork, Floors (potential for deferral) • Dressing rooms • Reconfigured — approximately same size as existing (exterior wall and interior reconfigured — most cost effective method) • Shower stalls • Entry off of the corridor (allows enlarged hallway 2m from 1.5m and avoids clutter H &S) • Area for stick storage t9ro -c lled�ntr 7 v m N N co O W co Community Centre Arena — Option 1— Advantages • Existing floor areas are reconfigured to improve functionality by only providing showers in dressing rooms. • Dedicated players washrooms are added outside dressing rooms. • New mechanical systems and provisions for state of good repair improvements • Provides new dressing rooms with a wider access corridor • Traffic flow to dressing room and public space appropriate and separated. • Renovations to the hall could be deferred and optional without impact on balance of the building (potential savings of $55k) • The public viewing grandstand in good condition would remain • Provides new Olympia room expansion. • Maximize use of floor area • No loss in parking area • Construction schedule possible during summer shut down. • Lower operating costs (efficiency is building systems) and opportunities for new revenue streams in the summer. • Environmental benefits — reduction in KW /h and compliance with green energy act • Extend lifecycle by 15 -20 years • Lowest cost option 8 t�ivs�-. /l dv�rtr• v m N N 0 h W 00 Community Centre Arena — Option 1— Disadvantages • The main entrance is remotely located near the rear of the facility when approached by the public. • General renovations would be needed for the hall with added costs for exterior windows. • Access to the hall on the second floor is not very good and served by the antiquated lift. • No improvements to building envelope • Existing washrooms to remain with minor upgrades • No additional storage spaces (except for parks operations area) • Most upgrades will not be visible by the public • No ability to feasibly add an additional ice surface • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface • A new facility will likely be required in 20 years • Renovation carries the risk of uncertainty a 15% contingency has been budgeted ED N W 0 0 h W 00 Community Centre Arena — Option 2 I I I PARTIAL SECOND .1 I I I 10 O 07 0 07 D O v Z3 CL U) (n Z) 0 1 v v cn cn 3 cn cn v 3 N O v m N w 0 h CA) 00 Community Centre Arena — Option 2 lvff#z" (err.{ /l tinirte 11 O 07 ZJ 0 07 0 D O v CD cD D 0 v v cn cD cD cD v CD N O v co m N W N O �1 W co W Community Centre Arena — Option 2 — Scope Lifecycle and functional improvements • All lifecycle and improvements previously identified • Rink and players benches shifted to the NE • Newly constructed SW portion of building • Greater efficiencies — new construction • Increased accessibility • Two large barrier free dressing rooms (for use for public skating) • Functional improvement • New entrance (allowing for two entrances) • Reconfigured lobby and dressing rooms (enlarged) • Program room and hall relocated to ground floor • Enlarged lobby • Concession relocated to lobby • Warm viewing and improved spectating • Public area more welcoming and contained on one side of building • New Olympia and parks storage area (9iv"s%" /f a(or�t 12 Awl IIm)M f.. .v�� Ivn.e v m N W W O h W 00 Community Centre Arena — Option 2 — Advantages • High value add for marginal cost increase of $23M over and above option 1 • Traffic flow to dressing room and public space very good, appropriate and separated. • Public viewing grandstand relocated to building entrance with excellent access for both warm and cold viewing • Cost for renovations to the upper hall utilized on a new hall of equal size constructed on the ground level. • Access to hall greatly improved by relocating to ground level. No need for elevator. Hall provided is more functional with storage and cloak rooms • Provides for significant storage, meeting rooms, program offices on second floor at marginal cost -10 (9wr /lelo�iic�� 13 v m N W O h W 00 Community Centre Arena — Option 2 — Advantages • Kitchen can serve hall and or arena and or sports fields. • Existing floor areas are reconfigured to improve functionality. • Provides new and enlarged dressing rooms • New mechanical systems and provisions for state of good repair improvements • Provides new public washrooms • Provides additional Olympia room expansion • Provides additional park equipment storage space within pre - engineered expansion • Possibility of extending length of ice surface by 15'— Incremental cost of $400k (could be an provisional item) • Lower operating costs (efficiency in building systems) and opportunities for new revenue streams in the summer. • Environmental benefits — reduction in KWjh and compliance with green energy act • Extend lifecycle by 15 -20 years • More conducive to support outdoor facilities 0,W ffe or 14 v m N W Cn O h W 00 Community Centre Arena — option 2 — Disadvantages • Loss in parking area slightly more than option 1 • Construction schedule must be phased and would extend during winter 2013 season without the use of the new hall • Access to kitchen through hall. No exterior access provided. • Need to provide lockable areas for canteen service provider if independent. • Cost in excess of initial budget • No ability to feasibly add an additional ice surface • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface • A new facility will likely be required in 20 years Bivi%.: /leri 1s v m N W O h CA) 00 Community Centre Arena — Options Hybrid? — Staff has reviewed a possible hybrid option and they are of the opinion that the incremental costs to reconfigure a revised addition would not result in an increase in benefits that would warrant additional investment. One alternative option to go beyond Option 1(lifecycle) would be to extend the building by 20' which would enable lengthening the pad by 15', meeting NHL size while allowing for an increase in dressing room sizes. Fundraising? — While community fundraising should be explored it cannot be banked upon, particularly for a renovation. Option 2 does present a better opportunity for fundraising. It is recommended that if a significant fundraising initiative is to be undertaken that community efforts should be concentrated on the future community centre proposed to be constructed in 2017. Ora /I 16 O CT ZJ O CT 0 C� D O v CD cD D O v v cn cD CD CD v CD N O CO N W O CA) OD 1 ! • 1111179 an Rehabilitation O 07 ZJ O 07 n D O vCD CD D CD CD CD CD N O v m N W W O h CA) 00 2013 High Volume Road Rehabilitation Projects 1. Line 7: South of Highway 11 2. Line 4: North of Highway 11 3. Line 3: 15/16 Side Road to Highway 11 4. Mt. St. Louis Road: Medonte Side Road 2 to Line 12 5. Line 7: Mt. St. Louis Road to top of hill 3.Okm $243,000 3.Okm $243,000 3.1km $251,000 2.Okm $162,000 2.5km $202,000 TOTAL 13.6km $1,101,000 0 �- A ss O 07 ZJ O 07 0 D O v CD cD D 0 v v cn cD CD cD v CD N O CO N W O h CA) 00 Draft 2013 Budget Financing Implications O 07 ZJ O 07 D O v CD D CD CD CD CD N O v N O O h CA) 00 January 9, 2013 Draft Budget Operating 1.54% Capital 2.00% Oro- Medonte 3.54% Overall Tax Impact (Residential) 1.25% t9 /tom ! %� zo O 07 ZJ O 07 0 D O v CD D 0 v v cn CD CD CD v T� T N O Debt Financing Implications — Jan. 9, 2013 Draft Budget (Arena Option 1) $1,700,000 Issue re. Arena (Life Cycle Upgrades) $1,000,000 Issue re. Community Centre 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335 731,543 451,796 231,497 Debt charges - Arena 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 Debt charges - community centre 120,000 120,000 120,000 120,000 120,000 120,000 1,230,491 1,435,491 1,386,015 1,350,672 1,350,672 1,186,335 1,056,543 776,796 556,497 325,000 325,000 Debt charges as % of Tax levy 9.48% 10.74% 10.07% 9.53% 9.25% 7.89% 6.82% 4.87% 3.39% 1.92% 1.86% $2,000,000.00 $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.00 ED (Q CD N O h CA) 00 14.0% 10.0% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 21 O 07 O 07 i` C) D O a) Z3 Q U) M O (.Q CD 3 CD r-r CD w 3 CD N CD v N N O �1 W Co W Draft 2013 Budget — Supplemental Debt Financing Arena Option 1 &Roads (revised) Operating 1.54% Capital 3.00% Oro - Medonte 4.54% Overall Tax Impact (Residential) 1.66% t9ivi%,i /f r(rHif� 22 l4.w!lLnrsr �..v..R 1'rwi (Q CD N W O h W M� W Debt Financing Implications - Arena Option 1 & Roads (revised) $1,700,000 Issue re. Arena (Life Cycle Upgrades) $1,000,000 Issue re. Community Centre $1,100,000 Issue for High Volume Road Rehabilitation 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335 731,543 451,796 231,497 Debt charges -Arena 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 Debt charges - community centre 120,000 120,000 120,000 120,000 120,000 120,000 Debt charges - paving 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 1,230,491 1,563,491 1,514,015 1,478,672 1,478,672 1,314,335 1,184,543 904,796 684,497 453,000 453,000 Debt charges as % of Tax levy 9.48% 11.70% 11.00% 10.43% 10.13% 8.74% 7.65% 5.67% 4.16% 2.68% 2.60% $2,000,000.00 $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 14.0% 10.0% 01::=ll d 23 v M N O h CA) 00 Draft 2413 Budget — Supplemental Debt Financing Arena Option 2 Operating 1.54% Capital 4.12% Oro - Medonte 5.66% Overall Tax Impact (Residential) 2,12% O 07 ZJ O 07 C- 0 v CD cD D 0 v v cD CD cD v CD N O ED 00 (D N 0 h CA) 00 Debt Financing Implications — Arena Option 2 Additional $2,200,000 for Arena 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335 731,543 451,796 231,497 Debt charges - Arena 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 Debt charges - community centre 120,000 120,000 120,000 120,000 120,000 120,000 1,230,491 1,701,491 1,652,015 1,616,672 1,616,672 1,452,335 1,322,543 1,042,796 822,497 591,000 591,000 Debt charges as %of Tax levy 9.48% 12.73% 12.00% 11.40% 11.07% 9.66% 8.54% 6.54% 5.00% 3.49% 3.39% $2,000,000.00 $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.00 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 (9iYS �llcd�H�te 14.0% 10.0% 25 v M N O CA) 00 Draft 2013 Budget — Supplemental Debt Financing Arena Option 2 & Roads Operating 1.54% Capital 5.12% Oro - Medonte 6.66°% Overall Tax Impact (Residential) 2,53% PdelrsZ, 26 O 07 ZJ O 07 0 D O v CD CD D 0 v v cn CD CD CD v CD N O (C) CD N O h CA) 00 Debt Financing Implications - Arena Option 2 & Roads Additional $2,200,000 for Arena $1,100,000 Issue for High Volume Road Rehabilitation 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Existing Debt 1,230,491 1,230,491 1,181,015 1,145,672 1,145,672 861,335 731,543 451,796 231,497 Debt charges - Arena 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 471,000 Debt charges - community centre 120,000 120,000 120,000 120,000 120,000 120,000 Debt charges - paving 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 128,000 1,230,491 1,829,491 1,780,015 1,744,672 1,744,672 1,580,335 1,450,543 1,170,796 950,497 719,000 719,000 Debt charges as % of Tax levy 9.48% 13.69% 12.93% 12.31% 11.95% 10.51% 9.36% 7.34% 5.78% 4.25% 4.12% $2,000,000.00 $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.0o 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 i 14.0% 10.0% (9ivf%"ljerloiih• 27 O CS ZJ O CT C D O Q CD D O v CQ CD D CD CD 0) cD N O v M N 00 O h CA) 00 Draft 2013 Budget Tax Impact &Debt Financing Options (revised) Operating 1.54% 1.54% 1.54% 1.54% Capital 2.00% 3.00% 4.12% 5.12% Oro - Medonte 3.54% 4.54% 5.66% 6.66% Overall Tax Impact 1.25% 1.66% 2.12% 2.53% (Residential) (9iv�c" /lei v, 28 O 07 ZJ O 07 0 D O v W cD D 0 v v cn CD CD CD v T� T N 0 CO N O h CA) OD Tax Impact M T • • f • _ • _ . O 07 ZJ O 07 n D 0 CD CD D CD CD CD CD N O v m N cn O O h CA) 00 RESIDENTIAL PROPERTY WITH WASTE CHARGE IN 2012 ASSESSMENT OF 381,421 ASSESSMENT OF 2012 2013 CHANGE % CHANGE TOWNSHIP 1371.06 1419.60 48.54 3.54% COUNTY 958.93 1151.87 192.94 20.12% EDUCATION 822.43 808.61 -13.82 -1.68% WASTE 186.00 0.00 - 186.00 - 100.00% TOTAL 3338.43 3380.08 41.65 1.25% ASSESSMENT OF 200,000 -68.07 -3.70% ASSESSMENT OF 300,000 -9.10 -0.34% ASSESSMENT OF 500,000 108.83 2.52% ASSESSMENT OF 600,000 167.80 3.26% ASSESSMENT OF 700,000 226.77 3.80% ASSESSMENT OF 800,000 285.73 4.20% O cr ZJ O cr D C� D O v CD D O v v cn CD CD D CD v CD N O v CD N O W 00 RESIDENTIAL PROPERTY WITH NO WASTE CHARGE IN 2012 FARMLAND, MANAGED FOREST ASSESSMENT OF 100,000 2012 2013 CHANGE % CHANGE TOWNSHIP 359.46 372.19 12.72 3.54% COUNTY 251.41 301.99 50.58 20.12% EDUCATION 215.62 212.00 -3.62 -1.68% TOTAL 826.50 886.18 59.69 7.22% COMMERCIAL PROPERTY WITH NO WASTE CHARGE IN 2012 ASSESSMENT OF 100,000 2012 2013 CHANGE % CHANGE TOWNSHIP 450.08 466.01 15.93 3.54% COUNTY 314.79 378.13 63.34 20.12% EDUCATION 1264.10 1260.00 -4.10 -0.32% TOTAL 2028.97 2104.14 75.17 3.70% INDUSTRIAL PROPERTY WITH NO WASTE CHARGE IN 2012 ASSESSMENT OF 100,000 2012 2013 CHANGE % CHANGE TOWNSHIP 553.03 572.61 19.58 3.54% COUNTY 386.78 464.60 77.82 20.12% EDUCATION 1502.60 1590.00 87.40 5.82% TOTAL 2442.41 2627.21 184.80 7.57% i� 10c) Shawn Binns, Director of Recreation and Community S... Verbal Matters (Section 12.3 of Township's 0/ ' " "' " "�'r'1 Procedural By -Law No. 2011 -011) Y��� /L'C�fJ� /l �(' Pranri Fferitege, Exririrg Purrrrc Name: Shawn Binns, Director of Recreation and Community Services Item Number /Name: 13c) Concession Booth Operation. Meeting Date: 01 09 2013 Type of Meeting: F-:Z] Council Special Council Committee of Adjustment ❑ Accessibility Advisory Committee Recreational Technical Support Group Speaking Notes: • An individual (parent of figure skater) has expressed interest in taking over the operation of Arena concession stand effective Feb 1 should Oro Minor Hockey (OMH) wish to revoke their agreement. The duration of the agreement would be a trial for the last two months with a review to be completed following the term of the agreement. • Terms of the agreement would be the same as OMH and would receive the $1000 in revenue as projected through the agreement (no need for further subsidy request). • Win /Win - Customer service levels (hours of operation) will be improved. • Pending approval the individual would work OMH to make arrangements for any inventory and equipment. • Staff require Council direction to further explore this request. 1/11/13 Page 252 of 348 12a) Announcements of Interest to the Public: 1. SSEA Tree S... +� �i North Simcoe /(� T�ow�nshipof Stewardship Proud Heritage, Exciting Future 'nr�ti AgSu Order Your Spring Trees Now - Deadline January 25th Severn Sound Environmental Association is once again working with North Simcoe Stewardship and the Township of Oro - Medonte to distribute tree seedlings. Residents can purchase reasonably priced, native tree and shrub seedlings for planting in early spring. Tree seedlings must be pre- ordered. The deadline for ordering is Friday, January 25th, 2013. Visit www.severnsound.ca /trees.htm for full program details (including a price list, species selection guide, on -line order form, and answers to Frequently Asked Questions), or telephone Michelle Hudolin, Severn Sound Environmental Association (705- 527 -5166 ext. 202). Red Oak (bundle of 10 seedlings) White Spruce (bundle of 10 seedlings) Page 253 of 348 12a) Announcements of Interest to the Public: 1. SSEA Tree S... 2013 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Oro - Medonte are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2013. Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted) and are sold in bundles of 10. The age and size of seedlings varies by species — seedlings are 1 to 4 years old, and approximately 20 to 60 cm (8 to 24 ") in height with a stem diameter of 1/2 cm (1/4 "). Species Price per bundle includes tax White Pine $13.00 White Spruce $13.00 White Cedar $13.00 Balsam Fir $16.00 Tamarack $13.00 Hemlock $16.00 Silver Maple $12.00 White Oak $20.00 Red -osier Dogwood $13.00 The deadline for ordering trees is Friday, January 25th, 2013. Orders received after this date will not be accepted. A limited number of seedlings are available and we often sell out of many species — order early to avoid disappointment. To place a seedling order, fill out the form online at www.severnsound.ca /trees.htm or telephone Michelle Hudolin at Severn Sound Environmental Association (705- 527 -5166 ext. 202). SSEA staff will verify that the requested stock is available, confirm your payment amount, and provide payment instructions within one week of your order. Payment is due by Tuesday, January 29th, 2013. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 25th, 2013. The pick -up day for tree orders will be a Saturday, in either late April or early May 2013 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be sent in early April 2013. For more information, including details on age and size of species, and guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm i S °41 o s North � OAK- .1 1 iy+��+ -} 1'roYi NrrL�, L�'xrdrt.� F'w P.•� Page 254 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... Lake Simcoe Region conservationauthoriry BOARD OF DIRECTORS' MEETING NO. BOD -11 -12 — Friday, November 23, 2012 120 Bayview Parkway, Newmarket, ON LSRCA Board Members Present: Mayor V. Hackson, Chair Deputy Mayor B. Drew, Vice -Chair Councillor M. Baier Regional Councillor J. Ballinger Councillor D. Bath Mr. E. Bull Councillor M. Coutanche Mayor G. Dawe Councillor A. Eek Councillor K. Ferdinands Mayor R. Grossi Councillor B. Haire Councillor D. Kerwin Councillor J. O'Donnell Councillor S. Strangway Councillor B. Ward Regrets: Councillor D. Crake Councillor P. Craig Mayor A. Orsi DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II. APPROVAL OF THE AGENDA Moved by: D. Bath MINUTES LSRCA Staff Present: D.G. Wood, Chief Administrative Officer M. Walters, General Manager, Watershed Management B. Kemp, General Managel,, Conservation Lands J. Lee, General Manager, Corporate and Financial Services R. Garrett, General Manager, Corporate Communications R. Baldwin, Director, Planning and Development Services T. Barnett, Coordinator, BOD /CAO, Projects & Services D. Lembcke, Manager, Environmental Science and Monitoring M. Moos, NSERC Post - Doctorate Fellow Guests: James Holland, Town of Barrie Thomas Fowle, Uxbridge Watershed Advisory Committee Seconded by: S. Strangway BOD- 145 -12 RESOLVED THAT the content of the Agenda as presented for the November 23, 2012 meeting of the Board of Directors be approved, as amended to i) receive the news article on Maskinonge River, and ii) move to Closed Session under Item XII to review a legal matter. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors Moved by: J. Ballinger Seconded by: M. Coutanche BOD- 146 -12 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -10 -12 held on October 26, 2012, be adopted and approved as printed and circulated. CARRIED Page 255 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... November 23,2012— Minutes Page 2 of 6 b) Conservation Ontario Moved by: G. Dawe Seconded by: E. Bull BOD- 147 -12 RESOLVED THAT the minutes of the Conservation Ontario Council Meeting No. 3/12 held on Monday, October 1, 2012, be received for information. CARRIED IV. ANNOUNCEMENTS a) Towards Water Sensitive Urban Design in an Ontario Catchment CAO Gayle Wood introduced David Lembcke to the Board. David, LSRCA's Manager, Environmental Science and Monitoring, recently represented the LSRCA at the IRF in Australia, where he gave a presentation on storm water management and how it will need to evolve and adapt to facilitate growth. b) Tracking the Effectiveness of Lanthanum- Saturated Bentonite Clay as a Management Strategy for Increased Nutrients in Aquatic Systems: An Applied Paleolimnological Approach CAO Gayle Wood introduced Melissa Moos to the Board. Melissa, LSRCA's NSERC Post - Doctorate Fellow, recently represented the LSRCA in Scotland at a paleoinology symposium, where she gave her presentation, entitled "Tracking the Effectiveness of Lanthanum - Saturated Bentonite Clay as a Management Strategy for Increased Nutrients in Aquatic Systems: An Applied Paleolimnological Approach ". Melissa is studying the history of water, as well as the long -term effects of Phoslock. Chair Hackson congratulated both David and Melissa on being chosen to represent the LSRCA at the international level and thanked them for their hard work and dedication to preserving Lake Simcoe. V. DEPUTATIONS There were no deputations scheduled for this meeting. VI. HEARINGS There were no hearings scheduled for this meeting. VII. PRESENTATIONS a) Uxbridge Watershed Advisory Committee Video by Thomas Fowle Michael Walters, General Manager, Watershed Management, introduced Mr. Thomas Fowle of the Uxbridge Watershed Advisory Committee (UWAC). Mr. Fowle thanked the LSRCA for its ongoing technical, morally, and financial support and shared the UWAC's video entitled "Your Watershed and You ", showcasing the work of the Uxbridge Watershed Advisory Committee. The video can be viewed at http://www.youtube.com/watch?v=idOIN7GacYM. Chair Flackson thanked Mr. Fowle for bringing this interesting video to the meeting. The Board of Directors requested a copy of the video be sent to them. Moved by: J. Ballinger Seconded by: A. Eek BOD- 148 -12 RESOLVED THAT the presentation regarding the Uxbridge Watershed Advisory Committee, be received for information. CARRIED Page 256 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... November 23, 2012 —Minutes Page 3 of 6 b) Business Excellence Awards Video CAO Gayle Wood shared with the Board a brief video on LSRCA that was prepared for the Newmarket Chamber of Commerce Business Excellence Awards. Moved by: J. O'Donnell Seconded by: D. Kerwin BOD- 149 -12 RESOLVED THAT the presentation on LSRCA prepared for the Newmarket Chamber of Commerce Business Excellence Awards, be received for information. CARRIED c) Preliminary Budget Update Presentation Jocelyn Lee, General Manager, Corporate and Financial Services, provided a presentation on the 2013 Budget Development, outlining some of the changes, primary cost drivers, and external influences for the 2013 Budget. This presentation was included in the meeting's agenda package and is available on the Authority's website via the following link: LSRCA Board Meetings. Moved by: B. Drew Seconded by: B. Haire BOD- 150 -12 RESOLVED THAT the presentation regarding the Preliminary Budget Update, be received for information. CARRIED d) Greening New Communities, 2013 Pilot Program Mike Walters, General Manager, Watershed Management, provided a presentation on Greening New Communities, a 2013 Pilot Program to Promote Sustainable Building Practices in the Lake Simcoe Watershed. This presentation was included in the meeting's agenda package and is available on the Authority's website via the following link: LSRCA Board Meetings. Moved by: D. Kerwin Seconded by: A. Eek BOD- 151 -12 RESOLVED THAT the presentation regarding Greening New Communities, 2013 Pilot Program the Preliminary Budget Update, be received for information. CARRIED VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Agenda Item 5, Staff Report No. 68- 12 -BOD, for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: B. Ward BOD- 152 -12 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD- 153 -12 RESOLVED THAT the applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. CARRIED Page 257 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... November 23, 2012 — Minutes Page 4of6 2. Correspondence BOD- 154 -12 RESOLVED THAT the correspondence listed in the Agenda as Items 2 (a) through (c), be received for information. CARRIED 3. Monthly Communications Update BOD- 155 -12 RESOLVED THAT the Monthly Communications Update —Summary for the period October 1 to 31, 2012, be received for information. CARRIED 4. Budget Status Update BOD- 156 -12 RESOLVED THAT Staff Report No. Report 67- 12 -BOD regarding the Authority Budget Status Update for the ten month period ending October 31, 2012, be received for information. CARRIED 6. 2013 Greening New Communities Pilot Program BOD- 157 -12 RESOLVED THAT Staff Report 69- 12 -BOD regarding the delivery of a pilot program called "Greening New Communities ", be received for information. CARRIED 7. Updated Set Fines for Section 29 Offences under Schedule 2 of the Provincial Offences Act BOD- 158 -12 RESOLVED THAT Staff Report 70- 12 -BOD regarding recently updated set fines for Section 29 offences under Schedule 2 of the Provincial Offences Act, be received for information. CARRIED S. Proposed Draw on Vehicle Reserve or use of Surplus BOD- 159 -12 RESOLVED THAT Staff Report 71- 12 -BOD regarding a Proposed Draw on Vehicle Reserve or Use of Surplus, be received for information; and FURTHER THAT the recommendations contained within Staff Report 71- 12 -BOD, be approved for implementation. CARRIED 9. Oak Ridges Moraine Foundation BOD- 160 -12 RESOLVED THAT Staff Report 72- 12 -BOD regarding the Oak Ridges Moraine Foundation, be received for information; and FURTHER THAT the recommendations contained within Staff Report 72- 12 -BOD, be approved for implementation; and FURTHER THAT staff be authorized to develop a partnership agreement with the Oak Ridges Moraine Foundation for services. CARRIED Page 258 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... November 23, 2012 — Minutes Page 5 of 6 X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Conservation Ontario Whitepaper - Watershed Management Futures for Ontario The Board received and approved Staff Report No. 68- 12 -BOD regarding the Conservation Ontario Whitepaper entitled "Watershed Management Futures for Ontario ". CAO Gayle Wood reviewed the Whitepaper, noting that it has been developed by Conservation Ontario in an effort to spur discussion about how to effectively manage Ontario's watershed going forward. Conservation Ontario Council approved the Whitepaper at their October 1st meeting and requested each of its 36 Conservation. Authority members distribute it to their Board of Directors, as well as MPPs and watershed municipalities. Conservation Ontario has developed a Communications Strategy, which staff requested authorization to distribute and discuss accordingly. Moved by: M. Baler Seconded by: S. Strangway BOD- 161 -12 RESOLVED THAT Staff Report 68- 12 -BOD regarding the regarding the Conservation Ontario Whitepaper entitled "Watershed Management Futures for Ontario" be supported; and FURTHER THAT LSRCA staff be authorized to distribute and discuss the Whitepaper in accordance with Conservation Ontario's Communications Strategy dated November 1, 2012. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to receive an update on a confidential legal matter. Moved by: J. Ballinger Seconded by: D. Bath BOD- 162 -12 RESOLVED THAT the Board move to Closed Session to deal with a confidential legal matter; and FURTHER THAT the Chief Administrative Officer, Members of the Executive Management Team and the Coordinator, BOD /CAO, remain in the meeting for this discussion. CARRIED Moved by: D. Kerwin Seconded by: M. Baier BOD- 163 -12 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED Page 259 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... November 23, 2012— Minutes Page 6 of 6 (a) Legal Matter The Board received a verbal update on a legal matter. Moved by: M. Baler Seconded by: M. Coutanche BOD- 164 -12 RESOLVED THAT the update on the legal matter as discussed, be received for information; FURTHER THAT staff be authorized to take the necessary actions as required to deal with the legal matter. CARRIED XII. OTHER BUSINESS a) Board Meetings: Next Meeting: December 14, 2012 —will be held in the LSRCA offices in Newmarket. b) LSRCA Annual General Meeting The LSRCA's Annual General Meeting is scheduled for Friday, January 25, 2013 and will take place at the Holiday Inn Express, 100 Pony Drive, Newmarket beginning @ 9:00 a.m. c) Lake Simcoe Conservation Foundation —25th Annual George R. Richardson Conservation Dinner The Lake Simcoe Conservation Foundation's 25th Annual George R. Richardson Conservation Dinner will be held on Wednesday, June 5th, 2013 at the Manor at Carrying Place Golf and Country Club. Xkll. ADJOURNMENT The meeting was adjourned at 11:50 a.m. on a motion by Mayor R. Grossi. ay V. Hackson Chair Chief Administrative Officer Page 260 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... Lake Simcoe Region conservation authority Board Meeting Highlights December 141 2012 Announcements: a) Oro - Medonte Board Member CAO Gayle Wood advised that Councillor Coutanche will be transitioning off the Authority's Board at the Annual General Meeting after the conclusion of 2012 business. Councillor Dwight Evans will be taking his place beginning in 2013. b) LSRCA Annual General Meeting — January 25, 2013 CAO Gayle Wood advised that LSRCA's Annual General Meeting will be held on Friday, January 25, 2013 at 9:00 a.m. at the Holiday Inn Express located at 100 Pony Drive, Newmarket. She also advised that a notice would be sent out early in the 2013. c) Dr. Brian Ginn — University of Waterloo CAO Gayle Wood advised that LSRCA's Limnologist, Dr. Brian Ginn's continued commitment to the University of Waterloo, through the supervision of graduate students, has earned him a promotion from Assistant Professor to Associate Professor. d) Brazilian Toronto Mission General Manager, Watershed Management, Michael Walters, advised that he had recently accepted an invitation by the Ontario Trade Commission to give a presentation on Conservation Authorities. His presentation was given to 35 professionals from Brazil, who visited Ontario to gain greater insight on how we manage water. GM Walters was presented with a plaque as a token of their appreciation, which he in turn presented to Chair Hackson and Vice -Chair Drew. e) CAO Annual Watershed Luncheon CAO Gayle Wood advised that she held her CAO Annual Watershed Luncheon on December 13th and was pleased to note that 15 Watershed Municipal CAOs were in attendance. Some of the projects discussed included Lake Simcoe Conservation Foundation's Inspiring Greener Communities; Showcasing Water Innovation; Greening New Communities; Lake Simcoe Protection Plan; as well as the Upper York Sewage Solutions. f) Beaver River Trail Presentation to Durham Regional Councillor Jack Ballinger thanked General Manager, Conservation Lands, Brian Kemp, for recently attending a Durham Trails Coordinating Committee meeting and for his excellent presentation on the Beaver River Trail. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E -mail: info @Isrca.on.ca Web site: www.lsrca.on.ca Page 261 of 348 12b) Lake Simcoe Region Conservation Authority, minutes ... LSRCA Board of Directors Lake Simcoe Region Meeting Highlights — December 14, 2012 conservation authority Page 2 of 2 Staff Reports: Budget Status Report The Board received Staff Report No. 73- 12 -BOD, which provided a summary of revenues and expenditures for the eleven month period ending November 30, 2012. The budget continues to be in line with expectations year -to -date, with a small surplus expected at year end. Landowners Environmental Assistance Program Refinement 2012 The Board received Staff Report No. 74- 12 -BOD prepared by Philip Davies, Manager, Watershed Stewardship, who provided an overview of the program, some of the refinements undertaken in 2012, as well as some of the proposed revisions for 2013. Amendment of Ontario Regulation 179106 made under Section 28 of the Conservation Authorities Act The Board received and approved Staff Report No. 75- 12 -BOD, which was prepared by Beverley Booth, Manager, Planning, Regulations & Enforcement to outline the proposed procedural changes being introduced to the Conservation Authorities Act in an effort to clarify the wording and simplify the process. Bev explained that the Ministry of Natural Resources is recommending that CAs inform the public and their municipal partners of these changes, and accordingly LSRCA will undertake to advise staff, member municipalities, homebuilders associations, as well as the agricultural communities. Durham Regional Forest Standing Timber Sale Tender — DRF0012012 The Board received and approved Staff Report No. 76- 12 -BOD, which was prepared by Philip Davies, Manager, Watershed Stewardship, regarding awarding the tender for standing timber sales that was issued on November 15, 2012. Staff's recommendation was to award the tender to Northern Pressure Treated Wood Ltd. Subwatershed Plans and Implementation Plan for the Barrie, Lovers, Hewitt's and Innisfil Creeks The Board received and approved an amended Staff Report No. 77- 12 -BOD, which was prepared by Ben Longstaff, Manager, Subwatershed Planning & Source Water Protection, regarding subwatershed plans and an implementation plan for the Barrie, Lovers, Hewitt's and Innisfil Creeks. It was agreed that Recommendation 6.2 would not be approved at this time, but rather further discussions would be held and staff will come back to the Board with a report for consideration. Provision of Environmental Planning Services for the City of Kawartha Lakes The Board received and approved Staff Report No. 78- 12 -BOD, prepared by Beverley Booth Manager, Planning, Regulations & Enforcement, regarding the renewal of a partnership agreement between the City of Kawartha Lakes and the Lake Simcoe Region Conservation Authority for planning services. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E -mail: info @Isrca.on.ca Web site: www.lsrca.on.ca Page 262 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY n BOARD OF DIRECTORS 11/12 MINUTES Date: Friday, 23 November 2012 Location: John L. Jose. Learning Centre, Tiffin Conservation Centre Present: Chair: Walter Benotto Town of Shelburne 1st Vice Chair: Nina Bifolchi Town of Wasaga Beach 2nd Vice Chair: Darren White Township of Melancthon Members: Gail Ardiel Town of the Blue Mountains Mary Brett Township of Adjala Tosorontio Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ralph Hough Township of Oro - Medonte Brian Jackson City of Barrie Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Alicia Savage Township of Clearview Michael Smith Township of Essa George Watson Town of Wasaga Beach Rick Webster Township of Springwater Keith White Township of Essa Regrets.• John Crawford Township of Oro - Medonte Perry Ritchie Township of Springwater Joan Sutherland Town of New Tecumseth Percy Way Township of Amaranth Staff Present: Wayne Wilson, CAO /Secretary- Treasurer Chris Hibberd, Director of Planning Susan Richards, Director of Corporate Services Glenn Switzer, Director of Engineering and Technical Services Byron Wesson, Director of Land Operations and Stewardship Services Caleigh Clubine, Communications /PR Coordinator Page 263 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... BOARD OF DIRECTORS MINUTES No: 11/12 23 November 2012 Page 2 of 6 Christine Knapp, Finance Administrative Coordinator Ryan Post, Hydrogeologist, SWP Coordinator Recorder: Susan Richards 1. CALL TO ORDER Chair Benotto called the meeting to order at 9:01 a.m. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: The Agenda for Board of Directors Meeting No. 11/12 dated 23 November 2012 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None Declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 10/12 dated 19 October 2012. RES. #2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: The Minutes of the Board of Directors Meeting 10/12 dated 19 October 2012 be approved as amended. Carried; S. BUSINESS ARISING FROM MINUTES None noted STAFF REPORTS 6. REPORT OF THE DIRECTOR OF PLANNING 6.1 Permits for Ratification — 10 October to 12 November 2012 RES. #3 MOVED BY: Dan Davidson SECONDED BY: Bob Marrs RESOLVED THAT: The permits for ratification issued by staff for the period 10 October 2012 to 12 November 2012 be approved. Carried; Page 264 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... BOARD OF DIRECTORS MINUTES No: 11/12 23 November 2012 Page 3 of 6 7. DEPUTATION Notice of Appeal to the Board of Directors Re: Planning Fees, Plan of Subdivision, Balmoral Village, Town of Collingwood Messers. Glenn Lucas of Lucas and Associates and Thomas Vincent of Black Ash Enterprises Inc. appealed to the Board of Directors to review the outstanding NVCA Planning Fees with respect to the Plan of Subdivision, Balmoral Village, Town of Collingwood. After deliberation the board passed the following resolution: 7.1 Review Fee Appeal - Draft Plan of Subdivision Balmoral Village, Town of Collingwood RES. #4 MOVED BY: Daniel Davidson SECONDED BY: Bob Marrs RESOLVED THAT: staff use the current NVCA Fee Schedule for the subdivision application and work with the applicant on satisfactory payment phasing as necessary. Carried; 7.2 Status Update on Implementation of the Planning Program Review RES.# MOVED BY: Daniel Davidson SECONDED BY: Bob Marrs RESOLVED THAT: the planning program review update report be received; and, THAT: staff continues to implement the review recommendations as outlined in the March 25, 2011 and December 10, 2010 staff reports. 7.3 NVCA 2013 Planning and Regulation Review Fees Lengthy discussion ensued regarding the NVCA Planning Fee Schedule. The Board directed that an Ad Hoc Committee be formed to review the NVCA Planning Fee Schedule and prepare a revised one for the Board's consideration. Staff was directed to prepare a Terms of Reference to be reviewed by the Board at the meeting of December 14th, 2012, at which time an Ad Hoc Committee will be formed. RES. #5A MOVED BY: Brent Preston SECONDED BY: Daniel Davidson RESOLVED THAT: staff be directed to develop a draft fee schedule for circulation to pertinent stakeholders; and THAT: staff bring an updated fee schedule to the Board for consideration at the January 25, 2013 meeting. TABLED; Page 265 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... BOARD OF DIRECTORS MINUTES No: 11/12 23 November 2012 Page 4 of 6 RES. #5B MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: The NVCA's Planning Fee Schedule be increased by 3% across the board for the year commencing January 1, 2013. TABLED; 8. REPORT OF THE HYDROGEOLOGIST /SOURCE PROTECTION COORDINATOR AND THE DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES 8.1 OMAFRA "Agricultural Phosphorus Use in the Innisfil Creek Subwatershed" Project RES. #6 MOVED BY: Gail Ardiel SECONDED BY: Alicia Savage WHEREAS: Staff have received approval from OMAFRA for a project to determine the "Agricultural Phosphorus Use in the Innisfil Creek Subwatershed"; and WHEREAS: OMAFRA will fund this project to a total of $40,000 to be disbursed over a two year period to March 31, 2014; therefore, BE IT RESOLVED: That the Board of Directors authorize the CAO /Secretary- Treasurer to enter into the transfer payment agreement with OMAFRA for delivery of the project at no additional cost to the NVCA. 9. REPORT OF THE COMMUNICATIONS /PR COORDINATOR AND THE DIRECTOR OF CORPORATE SERVCIES 9.1 Communications Report — October 2012 RES. #7 MOVED BY: Gail Ardiel SECONDED BY: Alicia Savage RESOLVED THAT: The Communications report for October 2012 be received. Carried; 10. REPORT OF THE DIRECTOR OF CORPORATE SERVICES 10.1 Accessible Standards for Customer Service and Use of Assistive Devices, Policy and Procedure, HR -9 Fred Nix noted that the policy should be amended to note that volunteers not involved with the public, do not require customer service training. Staff concurred, and the policy will be amended accordingly. Page 266 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... BOARD OF DIRECTORS MINUTES No: 11/12 23 November 2012 Page 5 of 6 RES. #8 MOVED BY: Mike Smith SECONDED BY: Rob Keffer RESOLVED THAT: That the Board of Directors approve the Accessible Standards for Customer Service & Use of Assistive Devices, Policy & Procedure, HR -9, as amended, effective November 23, 2012, in accordance with the requirements of the Accessibility for Ontarians with Disabilities Act, 2005, Ontario Reg. 429/07. Carried; 10.2 Employee Expense Policy & Procedure, C -1 Discussion ensued regarding the dinner expense. The Board agreed to amend the policy to $25. for dinner instead of $20. The P &P will be amended accordingly. RES. #9 MOVED BY: Rob Keffer SECONDED BY: Mike Smith RESOLVED THAT: the Board of Directors approve the revised Employee Expenses Policy & Procedure, C -1, as amended, effective November 23, 2012. Carried; 11. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO /SECRETARY - TREASURER 11.1 Financial activity report summary to October 31, 2012 a) Accounts Receivable Summary as at October 31, 2012 RES. #10 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at October 31, 2012 in the amount of $887,144.73 including planning items of $464,015.50 Carried; b) Summary of Disbursements for the month of October 2012 RES. #11 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins RESOLVED THAT: The Chair be authorized to approve disbursements as at October 31, 2012 in the sum of $359,245.55 including wages (net of withholdings) of $127,225.41 Carried; c) Statement of Operations for Period Ending October 31, 2012 RES. #12 MOVED BY: Daniel Davidson SECONDED BY: Fred Nix RESOLVED THAT: The Combined Statement of Operations Program Summary as at October 31, 2012 be received. Carried; Page 267 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... BOARD OF DIRECTORS MINUTES No: 11/12 23 November 2012 Page 6 of 6 12. REPORT OF THE CAO /SECRETARY- TREASURER 12.1 2013 Draft Budget RES. #13 MOVED BY: Daniel Davidson SECONDED BY: Bob Marrs RESOLVED THAT: the Board of Directors approves the proposed 2013 NVCA budget dated November 23, 2012 for circulation to the NVCA municipalities for review and input; and THAT: the NVCA Board of Directors deliberate on the proposed budget at the February 22, 2013 Board of Directors meeting. Carried; 13. NEW OR UNFINISHED BUSINESS None 14. CORRESPONDENCE a) Environment Land Tribunals OMB dated Oct 10/12 re: Board Member per diem increase rescinded. b) Niagara Escarpment Parks and Open Space System Council 2011 -2012 annual report. RES. #14 MOVED BY: Alicia Savage SECONDED BY: Gail Ardiel RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; RES. #15 MOVED BY: Alicia Savage SECONDED BY: Gail Ardiel RESOLVED THAT: This meeting adjourn at 12:03 p.m. to meet again at the call of the Chair. Carried; FUTURE MEETINGS December 14/12 Board of Directors - 9:00 to 10:00 a.m. NVCA Strategic Plan Workshop- 10:00 a.m. - 4:00 p.m. Walter Benotto, Chair Wayne R. Wilson, CAO/ Secretary- Treasurer Approved this 14th day of December,2012 Page 268 of 348 12c) Nottawasaga Valley Conservation Authority, minutes ... Nottawasaga Valley Conservation Authority o � HIGHLIGHTS �'`h710T1 PV of the NVCA BOARD OF DIRECTORS MEETING - No. 12/12 - Dec. 14, 2012 HAZARD REGULATION TO BE AMENDED The Board approved an amendment to the regulation governing how permits are approved. The amendment to the Conservation Authorities Act Section 28 'Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation'; Ontario Regulation 172/06; will be submitted to the Ministry of Natural Resources for approval. The amendment is designed to streamline the planning process in a number of ways. Currently, NVCA staff can issue a permit if an application meets policy and guidelines; however, the permit is not formally approved until the Board endorses it, usually at their next regularly scheduled meeting. The amendment removes this second step by designating staff that may approve permits without board endorsement. The second major change addresses the fact that permits are currently issued for a maximum of 24 months; however, some major projects cannot be completed within that timeframe and if the permit expires, an applicant must complete the entire application process again. The amendment will allow a permit to be granted for up to 60 months if the Authority is of the opinion that the project cannot be reasonably completed within 24 months. Applications for a permit in excess of 24 months would need to be approved by the Board of Directors. CAO S YEAR -END REPORT SHOWS NVCA ON BUDGET, POSSIBLY SMALL SURPLUS With 92% of the budget year completed, NVCA staff report that 91.6% of expenses have occurred, and 109.06% of budgeted revenues have been received or recognized, suggesting that the NVCA will likely end the year with a small surplus. The Board approved the recommendations of Wayne Wilson, CAO /Secretary- Treasurer, directing any surplus funds to the appropriate reserves including Planning, Capital, Human Resources and Conservation Lands. TERMS OF REFERENCE APPROVED FOR PLANNING & DEVELOPMENT FEE REVIEW COMMITTEE According to the approved Terms of Reference (TOR), the purpose of the Planning & Development Fee Schedule Ad Hoc Committee is to review the current NVCA Planning Fee Schedule and provide preferred options and recommendations to the Board of Directors for consideration and approval. The committee will be comprised of two staff and eight Board members, and will meet once a month from January through April 2013. The committee will consult with key stakeholders, and prepare a final report for presentation to the May 2013 Board of Directors meeting. For the full agenda including documents and reports, please visit our website: http:// nvca. on. ca / meetinas /BoardofDirectors /Agendas/ Future meetinas and events: For more information, please contact: Board Meeting 13/12 & 01/13 Wayne Wilson, CAO /Secretary- Treasurer - January 25, 2013 (705) 424 -1479 ext. 225 wwilson @nvca.on.ca Page 269 of 348 12d) Midland Public Library, minutes of the meeting held... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of 6 DATE: November 8, 2012 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, Z. Pendlebury, L. Campbell, J. Pack REGRETS: B. Gorski, J. Swick STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM I ISSUE ACTION 1. 1 Call to Order K, 3 In Chairman, J. Swick's absence, Vice Chair, B. Desroches called the meeting to order at 6:58 p.m. Approval of the agenda B. Desroches asked if there were any additions or changes to the Agenda. B. Molesworth indicated that he had one addition. Additions: 4. Business arising from the minutes 4.3 Bank signatures Moved by: J. Pack Seconded by: V. Nihill That the agenda be approved, as amended. Approval of the minutes of the previous meeting B. Desroches asked if anyone had any problems with the minutes as they were circulated. There being no comment, she asked for a motion of approval. Moved by: L. Campbell Seconded by: M. Pearce That the minutes of the Board meeting held on October 11, 2012 be approved. CARRIED CARRIED Page 270 of 348 12d) Midland Public Library, minutes of the meeting held... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 6 DATE: November 8, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes 4.1 Budget 2012 — 0% and its consequences B. Molesworth explained the discussion paper he had sent out to the Board in advance. He reviewed what had happened at Council when he presented our proposed Budget at 2 %. All departments were sent back to prepare a budget looking at 0 %. To get to 0% we have to cut approximately $20,000.00 from our budget. We have two positions that are 17 hrs a week and they make around $24,000.00 a year. Going to 0% means we either have to lay one of these people off and close a proportional number of hours or close for a two week period and ask all staff to take leave without pay. He distributed a financial spreadsheet showing what the budget would look like with the removal of one of our 17 hr positions. B. Molesworth is scheduled to present a 2"d draft to Council on November 20th and needs the Board's direction. He is still hoping that this is an exercise by Council to see what the ramifications would be in terms of layoffs and service cuts. All departments will be looking at the same cuts. There were a number of questions and comments and several Board members said they were not happy with the idea of layoffs. Would we still consider closing for a length of time? B. Molesworth responded that we could and then the pain would be shared equally but a layoff is something that is very clear for Council and everyone to understand. Taking 2 weeks unpaid would also be quite a hardship for some people. The question about the possibility of El covering the 2 weeks was asked. El will not cover for that short a period. U. Schmid stated that a person that had been working 17 hrs a week wouldn't qualify either. B. Molesworth reviewed the three sections of the budget. If we cut the Collections part of the budget again, sooner or later, people will not be able to find what they want to read and will stop coming. Page 271 of 348 12d) Midland Public Library, minutes of the meeting held... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 6 DATE: November 8, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued J. Pack stated that other departments will be laying people off. He said that realistically, Council is going to ask us to cut to 0 %. Once we've hit 0 %, it's the new reality. He asked to present a motion. J. Pack moved a motion but initially could not find anyone to second the motion. After some difficult discussion, and in order to move forward, V. Nihill said she would second the motion. Moved by: J. Pack Seconded by: V. Nihill That the Library Board directs B. Molesworth to present this Budget to Council at 0 %, on November 20, 2012. There was more discussion and dissension on the motion. It was suggested that perhaps other wording might be used. There was also a discussion about other ways to cut the budget but nothing was really found. The comment was made that the KPMG study did not show the Library as being a department that needed to be cut. It was agreed that the motion on the floor should be voted on. B. Desroches read the motion again and called for the vote. By a show of hands, the motion went down to defeat, with one (1) in favor while six (6) were opposed. As it was apparent that B. Molesworth has to go forward to Council with a 0% Budget, new wording for a motion was agreed upon. Moved by: J. Pack Seconded by: V. Nihill That the Library Board authorizes B. Molesworth to present the 0% Budget scenario, as requested by Council, though under protest. CARRIED Page 272 of 348 12d) Midland Public Library, minutes of the meeting held... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 6 DATE: November 8, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business Arising from the minutes - continued 6 4.2 IFOA B. Molesworth said he was happy to report the Susan Swan event was very successful with 92 tickets having been sold. Everyone seemed to have a good time. We held it at the Midland Cultural Centre in the spirit of cooperation and it was felt that we might need a larger space for this event, however, it was very expensive. The final bill was $1,700.00. There was some dismay expressed by the Board. B. Molesworth did say that some of our cost was covered through sponsorship by Susan Swan's brother and the Friends of the Library, so about 60% was paid for from other sources. Our Assembly Room will seat around 80 — 90 people. 4.3 Bank Signatures B. Molesworth reminded the Board that at the May 2012 meeting, he brought forward a request from the Town's bank to have three people approved with signing authority on the Library's account. Three people were approved at the time but there wasn't a motion of approval which is what is being asked for now. Moved by: L. Campbell Seconded by: M. Pearce That the Library Board approves signing authority, on the Midland Public Library bank account, for Chairman, John Swick, Finance Chairman, Ben Gorski, and Secretary and Chief Librarian, Bill Molesworth, with any two to sign. Approval of the accounts B. Desroches asked if there were any questions of B. Molesworth about the October accounts. L. Campbell asked about the wiring in the Assembly Room and if the change mentioned meant that the sensor wouldn't shut the lights off if no one was moving around. B. Molesworth said yes_ CARRIED Page 273 of 348 12d) Midland Public Library, minutes of the meeting held... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: November 8, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 5. Approval of the accounts - continued 6. 7 He was also asked about the HVAC repairs and its status. He explained that he had spoken with B. Hook and, although the compressors have been installed, there is still work to be done on the economizer. Moved by: V. Nihill Seconded by: Z. Pendlebury That the accounts for the month of October 2012 totalling $14,436.81 be approved. Reports of Board Committees 6.1 Finance Committee In the absence of Finance Chair, B. Gorski, B. Molesworth distributed the Library Operating Financial Statement as of October 31, 2012. B. Molesworth reported that the expenses from the HVAC work are still not reflected here. The report was adopted. 6.2 Report from the Friends of MPL — Book Sale The Friends Book Store is still busy. They recently held a special, two day book sale and made $500.00. They have been keeping track of traffic flow statistics. For the months of July, August and September, they had 350, 425 and 374 people, respectively, come into the Book Store. They have around $5,000.00 in the bank and will be spending some of that on new shelving. They have supported Children's Programming, the Susan Swan reading and acquisitions as well. New business No new business. CARRIED Page 274 of 348 12d) Midland Public Library, minutes of the meeting held... 3E' DATE: November 8, 2012 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 6 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information 9 8.1 Chief Librarian's Report B. Molesworth displayed a new heritage designation plaque that was presented recently to him and will be mounted to the building somewhere that is quite visible. It is very heavy so special care will have to be taken as to where it goes and how it is mounted. This building will be 100 years old next year which will coincide with an Ontario Heritage Conference that is being held at the MCC in June. B. Molesworth will look into some type of recognition for the building at that time. He has also booked our Assembly Room, in advance, in case the Conference needs extra meeting space. B. Desroches asked about the Board's December meeting and whether the Board would like to have it at someone's home again this year. V. Nihill offered to host this year so the meeting will be at her house on Thursday, December 13, 2012. Adjournment Moved by: V. Nihill That the meeting be adjourned at 8:00 PM. ChaiNnan of the Board r Chief Librarian Page 275 of 348 12e) Orillia Public Library, minutes of meeting held on ... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF NOVEMBER 28, 2012 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:00 p.m. PRESENT — BOARD — G. Guthrie, Chair; J. Rolland, Vice - Chair; D. Evans; R. Fountain; K. Hewitt; P. Hislop; L. Murray; M. Seymour; R. Stevens STAFF — S. Campbell, Chief Executive Officer K. Absalom, Director of Information Services S. Dance, Director of Technical Services A. Hodgkinson, Director of Children's & Youth Services T. Chatten, Recorder OTHER — A. Alexander, Friends of the Library ABSENT — P. Spears Disclosure of Pecuniary Interest and General Nature Thereof — None CONSENT AGENDA Board members commented on the amazing number of increases in statistics in all areas, pointing out the added stress to staff, with management having to step in to fill voids in services. This leaves some management tasks lacking, but all are coping well. Items from the agenda regarding mileage and institutional membership were pulled for further discussion. MOTION #2012:37 Moved by D. Evans, seconded by P. Hislop that the consent agenda of the November 28, 2012 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Fundraising Committee — The Committee will schedule a meeting to discuss activities and future events. Temporary framed lists of donors will be produced, with more formal and permanent donor recognition installed at a later date. Board Committee Vacancies — Ron Stevens will fill a vacancy on the Property Committee, and Karen Hewitt will fill the vacancy on the Ad Hoc Policy Committee. Friends of the Library — A. Alexander presented a cheque to the Library for $500 to fulfill the commitment to the Building Fund Campaign, as well as a $1500 annual donation to the Library from Page 276 of 348 12e) Orillia Public Library, minutes of meeting held on ... the Friends of the Library. She also reviewed a report distributed to board members regarding the Friends activities. Thanks were expressed on all the work done by the Friends on behalf of the Board and Library, and will look forward to moving ahead with new members to continue the good work of the Friends of the Library. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Revisions to the 2013 budget were highlighted. Township Contracts — A meeting was held with S. Binns of Oro - Medonte Township to discuss the proposed 2013 contract for library service. October 2012 financial statements were distributed to the Board for review, with the items that are overspent due to new building issues having already been discussed. Policy Committee — Accessibility Policy MOTION #2012:38 Moved by P. Hislop, seconded by D. Evans that the Orillia Public Library Board amend Policy 314 to reflect the requirements of Section 19 of the AODA Act, and that the Board accepts the wording for public notices of accessible materials. CARRIED NEW BUSINESS Budget Process — A new procedure for budget preparation this year was explained by the CEO as outlined in a report to the Board along with some of the problems experienced. The biggest concern is the need to have a voice at Senior Management level with city discussions. The board will forward a letter to City staff expressing these concerns to be present at consultations. Library staff will prepare this letter for board approval at next meeting. Request for Institutional Membership — MOTION #2012:39 Moved by K. Hewitt, seconded by R. Fountain that the Orillia Public Library Board approve an institutional borrowing agreement to the Ministry of Children and Youth Services, Orillia office. CARRIED Mileage Approval — MOTION #2012:40 Moved by R. Stevens, seconded by J. Rolland that the Orillia Public Library Board approve payment of mileage to Fred Marlow in the amount of ,$552.00. CARRIED December Meeting Date — The next meeting will be held on Wednesday December 19, 2012. Page 277 of 348 12e) Orillia Public Library, minutes of meeting held on ... OLA Conference — The Library has budgeted for two board members to attend. Please let the CEO know if anyone is interested in attending. A SOLS meeting was held at the Library two weeks ago, with members touring the new facility. The next meeting will be held in April 2013 at the new branch of the Barrie Public Library. Adjournment at 8:05 p.m. 1:767- \:iMf1: /_\1:7 CHIEF EXECUTIVE OFFICER Page 278 of 348 12e) Orillia Public Library, minutes of meeting held on ... REPORT OF THE CEO November 2012 Submitted by Suzanne Campbell GOAL # 6 The Library will investigate, develop and maintain partnerships in the community. The Library is partnering with Mariposa Writers Group by sponsoring and hosting Literary Lapses, a writing competition for both youth and adults. A picture was taken in the Library and appeared in the Packet and Times publicizing the competition. A subcommittee of the Cultural Round Table met at the Library to discuss the next forum. The committee has decided to host a forum on Cultural Districts with a feature discussion on the Arts District. The Library will be hosting the event that will be happening on January 24 from: 30- 7:30p.m. GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. General staff meetings were held on November 29h. A directors meeting was held on November 26th. GOAL # I The Library will increase its size to meet the standards for the population served. I attended a site meeting on November 14'h at the Library. Deficiencies were discussed. Signage The signage package is still not complete. There is a change order and the pricing is still being decided on. A main issue in this is the push buttons in the elevator which were not installed according to the specifications; the elevator company has now been provided with the proper button designations and should be complete soon. There is a tentative date for early in January. The deficiency list is close to being complete. The majority of the heating and mechanical issues have been resolved. The city has determined that emergency lighting is not a building code issue and will not be going forward with the emergency lighting in the accessible bathrooms. Page 279 of 348 12e) Orillia Public Library, minutes of meeting held on ... Property A fret window in the cafe area was broken overnight on December 131'. The glass break alarm was activated and I met the police at the site soon after I was notified by the alarm company. The police are investigating the event and have been given access to video surveillance of the area. We are waiting for a quote on the replacement cost. Warranty Issues The wiring on the market street entrance door required replacing. As it was an emergency situation affecting the security of the building we had it serviced locally and I am now trying to have the costs covered by Aquicon. In addition, the door on the other side may also have a similar issue that we would like covered by Aquicon. GOAL # 9 The Library will be an agent for the development of the community. Gay Guthrie, Board Chair, Ruth Fountain, Oro Medonte Community Representative, and I presented information on the Contract and the Library at a deputation for Oro - Medonte Council on November 7. Further discussions will occur with the Ad Hoc Negotiating Committee. A further meeting was held at the Library with Shawn Binns, Director of Culture and Recreation for Oro - Medonte and the Ad Hoc Negotiation Committee. He will bring back the Board's recommendations to his council and will then contact the Board with the results. It was also determined that a further meeting should include the CAOs from all three negotiating committees— Severn, Oro - Medonte, City of Orillia. Peter Hislop and the Library hosted a meeting of the SOLS Trustees Council on Saturday, November 101i. We provided coffee, tea, juice and break treats. Attendees were given a tour of the Library that was received with enthusiasm and positive comments on the wonderful space and design. Page 280 of 348 12e) Orillia Public Library, minutes of meeting held on ... REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES NOVEMBER 2012 Prepared by Amanda Hodgkinson Children's Services Programs Goal 2.1 Develop and maintain programs associated with identified groups. Story times continued this month with full attendance. We have added a drop in preschool storytime on Thursday afternoons, and the attendance has been steady. There has been an increase of 126% of attendance in our storytime programs over November 2011. Explorers club met this month once again, with great attendance. The theme photography and the children had the opportunity to take their own pictures which were on display in the children's department for the month. Tween Programs Goal 2.1 Develop and maintain programs associated with identified groups. The Mother Daughter book club met this month on November 2nd with high attendance. They read "Alexandria of Africa ", and the book was thoroughly enjoyed by all. There was a short round of trivia and had lots of fun. Youth Programs Goal 2.1 Develop and maintain programs associated with identified groups. Chick Chat ran this month in which the girls met and discussed "What Happened to Lani Garver" by Carol Plum Ucci. They are planning on organizing a Christmas party in which they can bring a friend in hopes of attracting more teen girls to this group! The Board of Extraordinary Teens met this month to discuss what they can do over the holidays, and to discuss plans for future programs for them to do. They decided to run a secret Santa for books in which you take out a book not knowing what it is! Group Visits and School Visits Goal 2.7 Establish a mutually- beneficial presence in the school system. Lindsey Toutant visited Twin Lakes, ODCVI, and Patrick Fogarty to promote the high school Battle of the Books program. She met with both English teachers and school librarians to discuss Page 281 of 348 12e) Orillia Public Library, minutes of meeting held on ... the programs, and once again all schools are interested in doing the program for this year. She has also revised the list of books and chosen some new and exciting titles! On November 29h and 30'h Marchmont Public school visited the children's department so that their Kindergarten class could have a tour of the new library. 63 children visited the library in two days! Community Partnerships Goal 7 The Library will investigate, develop and maintain partnerships in the community The Lakehead students finished their placement this month in the Children's Department. They will resume their placement in January 2012 On November 29th, Jo Hellen Berner from Ramara library came to observe some of our programs to get ideas for their library. She was given a tour, and watched our preschool stories. Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services. This November displays were created to highlight the children's collection, focusing on topics such as Remembrance Day, Family Reading and Holiday and Christmas books. As always, these proved to be successful marketing tools to promote the circulation of books. To further promote our programs, brochures were created to highlight our upcoming holiday programs. As well, the programs were placed on the website, and our programming calendar. Reference Goal S Develop Methods of Measurement to evaluate the Effectiveness of Library Services and Programs Reference questions: NOV 2011: 442 Year to date 2011: 4392 NOV 2012: 736 Year to date 2012: 7828 The number of reference transactions handled by Children's Services Staff continues to increase for November over last November by 78 %. Our teachers' reference has increased in November by 229 %, and continues to grow every month. Page 282 of 348 12e) Orillia Public Library, minutes of meeting held on ... REPORT FOR THE MONTH OF NOVEMBER 2012 by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users Volunteer hours for September were 364.25. Volunteers answered 530 questions at the Greeter Desk. GOAL 3: Optimize and customize library services to our user groups Sarah Csekey ran two four -week sessions in the Community Technology Lab — one specifically for beginners and one to introduce the Internet. Both classes were fully booked, and members were pleased with the skills they acquired through the sessions. The feedback on these classes shows the format is a hit with the students and the low student - teacher ratio is calming and helpful. Jayne Turvey, along with her brother Jack Poolton, Jr., gave a presentation entitled "Walking in Our Father's Footsteps: Dieppe 701" Anniversary". They discussed and showed photos of locations their father had been as a soldier during World War II, including his time spent as a prisoner of war. The 58 people who attended were very moved by their story. The Packet and Times attended and wrote an article. Jayne Turvey held two meetings of Lifescapes, her memoir writing group. Jayne had guest speaker Fred Blair speak about soldiers in the War of 1812 at the November Genealogy Club meeting. Thirty three people were in attendance. The Bookworms Book Club, led by Michelle Sinclair, met in November and participated in a wonderful discussion of "The Memory Keeper's Daughter" by Kim Edwards. Sixteen people were in attendance. Jayne gave an evening tour to a Women's Institute group with twenty four people in attendance. The Orillia Big Read Committee hosted a modest wrap -up event for this year's selection "The Woefield Poultry Collective" by Susan Juby. The book received overwhelmingly positive comments with more than 327 check -outs. This makes it the second most popular book read at the Library in 2012. (The Hunger Games by Suzanne Collins took first place.) Ten people were provided with library materials in our Community Outreach program. Materials were also delivered to Victoria House and Birchmere Retirement Residence. Page 283 of 348 12e) Orillia Public Library, minutes of meeting held on ... Amanda Hodgkinson, Fred Marlow and I met to update the Acceptable Use Policy and draft a staff Social Media Policy. GOAL 4: Advocate for increased public awareness of the value and range of library services Jayne Turvey was interviewed on Sunshine Radio to promote her Dieppe presentation. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs As of November 30th, the Orillia Public Library Facebook page has 440 people following us. We also have 330 people following us on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community Jayne Turvey spoke with the Orillia Chamber Orchestra in regards to having them perform in the Library cafe space in December. Jayne partnered with the promotion team from the Huron Carole, to cross - promote their event in the Library. GOAL 7: Attract, develop and maintain a trained and educated workforce Christina Pestell was hired in November to fill the vacant Information Services position. Christina has extensive experience as a Teacher /Librarian with the Simcoe County School Board. We are thrilled to welcome her to our team. Sarah Csekey hosted the Simcoe County Get a Life Festival committee members in November. The committee included librarians from Barrie Public Library, Innisfil Public Library, Bradford West Gwillimbury Public Library and Springwater Public Library. They recapped their individual events and made plans for next year's Festival. They also received a tour of our new building and they were extremely impressed by the facility. Page 284 of 348 November 2012 Internet 3,344 (up 202% from Nov 2011 Wireless 914 (up 562% from Nov 2011) Online Products 2,422 Home a e Visits 13,693 (up 86% from Nov 2011 Reference Questions Answered 3,468 (up 79% from Nov 2011 Computer Help 656 (up 202% from Nov 2011 As of November 30th, the Orillia Public Library Facebook page has 440 people following us. We also have 330 people following us on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community Jayne Turvey spoke with the Orillia Chamber Orchestra in regards to having them perform in the Library cafe space in December. Jayne partnered with the promotion team from the Huron Carole, to cross - promote their event in the Library. GOAL 7: Attract, develop and maintain a trained and educated workforce Christina Pestell was hired in November to fill the vacant Information Services position. Christina has extensive experience as a Teacher /Librarian with the Simcoe County School Board. We are thrilled to welcome her to our team. Sarah Csekey hosted the Simcoe County Get a Life Festival committee members in November. The committee included librarians from Barrie Public Library, Innisfil Public Library, Bradford West Gwillimbury Public Library and Springwater Public Library. They recapped their individual events and made plans for next year's Festival. They also received a tour of our new building and they were extremely impressed by the facility. Page 284 of 348 12e) Orillia Public Library, minutes of meeting held on ... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES November 2012 Submitted by Susan Dance Circulation At the end of November the new library had been open six months. During this period we experienced a substantial increase in all circulation activities. Highlights: • November 2012 showed a 57% increase in checkouts over November 2011 • An average 33,000 checkouts per month since June • Approximately half of all checkouts occur at self -check stations • The number of holds placed in November 2012 more than doubled last November's figure The chart below shows the large and sustained increase in checkouts from June - November. Checkouts by Month 40000 35000 30000 2012 25000 2011 20000 Data unavailable for June 2010 15000 10000 2010 5000 0 June July Aug Sept Oct Nov In November Ruth Berry left the department for a position at Georgina Public Library. We are in the midst of the hiring process to find a replacement; we hope to have a new staff member in early January. Sarah Babineau received training on the security card system and video surveillance system. Technical Processing Melissa Robertson, Bronwen Ward and Joan Davidson (all new to TP this year) are ably handling the core responsibilities of their positions. TP staff are called upon to assist with Circulation tasks during peak times, so we are tasked with finding new efficiencies in TP processes in order to get our essential back -room tasks completed on time. We anticipate a busy time for the rest of 2012 as year -end purchases arrive in the department. 11Page Page 285 of 348 12e) Orillia Public Library, minutes of meeting held on ... Orillia's Big Read The sixth annual Orillia's Big Read was launched in June, and wrapped up in November. This year's selection, The Woefield Poultry Collective, proved to be a popular choice. We purchased 30 copies of Woefield which circulated a whopping 327 times (and still going strong). The members of the interdepartmental Big Read Committee (Sarah Csekey, Sarah Babineau, Joyce Dempsey, Melissa Robertson, Lee Kelly, and myself as chair) were challenged to find time to plan and to promote this year's program. Our loyal Big Readers appreciated our efforts and rewarded us with exceptionally positive feedback about this year's selection. 2 1 P a g e Page 286 of 348 12f) Orillia & Area Physician Recruitment & Retention Co... Orillia & Area Physician Recruitment & Retention Committee November 20, 2012 Present: Tony Katarynych, Marci Csumrik, Lisa Kilby, Dr. Matt Miller, Gini Stringer, Kelly Meyer, Tony Madden, Shannon O'Donnell, Dr. Carol Strickland, Pat Thor Regrets: Ron Stevens, Wendy Timpano, Dr. Don Atkinson, Jackie Shaughnessy, Dr. Dan Kapeluto Absent: Francine Kerr Call to Order: The Chair, Marci Csumrik called the meeting to order at 8:00 a.m., and welcomed Dr. Matt Miller a local chiropractor and Tony Madden, city of Orillia councillor appointee to the committee. Tony commented on his pleasure to serve on the committee as he views our work as a bell- weather in the ability of our community to attract talent and generate economic activity Motion to Approve the Agenda: Moved by Gini Stringer and seconded by Kelly Meyer to approve the agenda. Carried. Declaration of Conflict of Interest: None Consent Agenda: Moved by Dr. Carol Strickland and seconded by Tony Katarynych to approve the consent agenda which included the October minutes, November staff report and the Thunder Bay job fair report. Carried. Business Arising: Pat Thor will contact the O.P.P. to determine if they would like to have a representative on the committee. Financial Report: The bank account the committee held while under the umbrella of the Community Development Corporation is not yet closed as we are awaiting all cheques to clear. In the meantime, $40,000.00 was transferred into our new account under the OSMH Foundation. The committee received a grant from the Casino Rama Wellness Fund in the amount of $10,000.00 in early November. We anticipate everything will be transferred by the time of the December meeting. Tom Hussey, member of the advisory committee has offered to continue to provide the monthly financial reports. Governance Report: To complete the committee composition as set out in the Terms of Reference it is necessary to appoint a vice - chair. Ron Stevens is on jury duty however in his absence he has allowed his name to stand for vice - chair. Motion: Moved by Gini Stringer and seconded by Kelly Meyer to appoint Ron Stevens as vice - chair. Carried. Page 287 of 348 12f) Orillia & Area Physician Recruitment & Retention Co... Other Business: Committee Recruitment Incentive Policy: Pat Thor has arranged a meeting with the area recruiters which will be held this afternoon (the 201h) in the board room of the Couchiching Family Health Team. Attendees will include Jennie Legget, Wasaga Beach, Michelle Hunter, Collingwood, Jaclyn Bell, Barrie, David Gravelle, Midland and Barb Vanderveen of Waypoint Mental Health Centre in Penetang. An agenda item is incentive policies over the next two to four years. Pat will report at the committee meeting in December the intentions of our neighbouring communities regarding this subject. Other items on the regional recruitment meeting agenda include discussion about the university medical school job fairs and Health Care Connect. Jay Orchard, Manager of Healthforce Ontario Marketing and Recruitment Agency will be visiting Orillia and OSMH for the first time tomorrow (the 21St). Pat will bring forward to him the suggestions and concerns of the area recruiters. There was general agreement in the discussion that the program for patients rostering and de- rostering is unorganized and confusing. There has been virtually no marketing by Health Care Connect to the general public as to how to navigate the system. The committee representatives from Orillia, Severn, Ramara and Oro - Medonte all offered to provide information for unattached patients on their websites and in their publications. Incubation Office: Dr. Nemat Daraei has opened his family practice in our incubation office. He is still awaiting the process of his application to join the FHN. In the meantime, he is rostering patients through advertising in the local newspaper. His staff, has been kept very busy, in fact he found it necessary to hire an additional administrative person to handle the volume of inquiries from unattached patients. Fundraising Initiatives Update: A fundraising sub - committee was formed comprising Dr. Matt Miller, Gini Stringer, Marci Csumrik, Lisa Kilby and Tony Katarynych. They will hold their first meeting in early December and then report to the core committee. Ballot Draw: University Job Fairs Attendees Fern Resort provided two nights and five meals to offer in a ballot draw during the university medical school job fairs. The winner will be notified this week and the appropriate details will be forwarded to staff at Fern Resort. Purchase of Spirits: Wings Night and Long Service Reception There are generally only two functions annually when spirits may be served. Our "wings nights" are held each quarter for our visiting medical residents and students. In late spring we host the long service and Page 288 of 348 12f) Orillia & Area Physician Recruitment & Retention Co... appreciation reception for our local doctors as part of our retention activities. The committee will look as potential sponsorship and receive direction in writing from the Medical Advisory Committee. Correspondence Received City of Orillia — Appointment of Tony Madden to the committee Township of Severn — Re- appointment of Ron Stevens to another two year term on the committee Township of Ramara — Re- appointment of Shannon O'Donnell to another two year term on the committee. Correspondence Sent Township of Severn — 2013 funding request Township of Ramara — 2013 funding request Deputations will be made to Severn on December 6th, Ramara on December 101h and Oro - Medonte on January Stn Motion to Adjourn: Moved by Kelly Meyer and seconded by Gini Stinger. Carried. Next Meeting: Tuesday, December 18th at 8:00 a.m. in the OSMH Foundation Board Room Garfield Dunlop, M.P.P. Simcoe North, will be our guest. Page 289 of 348 13a) Correspondence dated December 17, 2012 from Peter M... To: Oro Medonte Council 148 Line 7. Oro, ON LOL 2X0 Attn: Mr. Doug Irwin, Clerk R 1 7 2011 ORO- MEDONTE TOWNSHIP Peter Mudry 4591 Line 4 N RR #1 Hillsdale Ontario, LOL 1VO Dec. 18, 2012 I am writing to request Council support for a Roof Top Solar (photovoltaic) project located at 4591 Line 4 N Oro Medonte, the address where my family and I have lived almost 30 years. The proposed total nameplate capacity would be 90 KW (AC) on the rooftop at this address. My understanding is that a number of similar projects have already received the support of this Council in the last few months, in the Form prescribed by the OPA. I am asking Council to consider granting the same support in my case as well. t. I enclose a few pictures of the proposed location of this project, to give Council a better sense of the building already in place, the surroundings involved, and in this way, of what is being proposed. I also enclose herewith a brief Appendix describing some of the persons involved. Some time ago, I removed a derelict barn and, in exactly the same location, replaced a dangerous bam with a new, all steel, extremely strong structure that can easily support Solar panels. As with other Roof Top Solar proposals, this project will not use up any existing farmland, nor does it require the construction of any additional structure. It is a building already in place and "ready to go tomorrow" if given the chance to do so with this project. For many years now, I have feared ongoing pollution and global warming not knowing how I might make a positive difference. I would like this Project to be my chance to invest in an appropriate, non - intrusive, pollution -free energy project that will point to the future for us all. Hopefully, with Oro Medonte Council support, I will have a chance to do so. Thank you for your consideration. Page 290 of 348 13a) Correspondence dated December 17, 2012 from Peter M... Page 291 of 348 V6.-- It I ....Ropmv 4900 I M-W omw AO -.4 mmmm��m a Mo. I 0 000 011 r� 13a) Correspondence dated December 17, 2012 from Peter M... Appendix: Solar Proposal at 4591 Line 4 Oro Medonte: Other persons involved with this proposed Oro Medonte Project include: Per Druewes, Per Drewes is a scientist and principal engineer of Sol Source Partners, a consulting company specializing in photovoltaics. Prior, Per Drewes was a Senior Research Engineer at Ontario Hydro and worked in the utility business, specifically in the renewable energy sector, for more than twenty five years. Specializing in solar and wind energy, he was project engineer for most of Ontario Hydro's pioneering work in this technology. He conceived, designed and installed all the utility's photovoltaic projects including Canada's first large remote photovoltaic supply, Canada's first grid connected residential photovoltaic power supply, Canada's first diesel hybrid system and Canada's largest photovoltaic installation, an 80 kW system supplying power for a hospital in Toronto. He has also designed and built small power supplies for remote applications in Northern Ontario as well as Africa. Mr. Drewes was responsible for writing Section 50 of the Canadian Electrical Code relating to photovoltaics and has been an advisor to the federal government. He has written numerous papers on solar energy, both for technical journals and the popular press (Canadian Geographic). He has given many presentations to professional groups, on television and has taught a course on photovoltaic technology at the University of Toronto. Mr. Drewes also represented Canada on the International Energy Agency Task 7 Committee "Photovoltaics in the Built Environment ". In addition to providing guidance on electrical issues for the Committee, he designed and installed Canada's case studies and was the author of Chapter 6 of "Designing with Solar Power", a source book for building integrated photovoltaies produced by some members of Task 7. Other well known projects include CMHC sponsored Healthy House in downtown Toronto, Noel Harding's Elevated Wetlands sculptures in the Don Valley and the Living Machine building at Kortright. Per Drewes received the Ontario Hydro President's Sustainable Energy Development Champion Award in 1997 (Photovoltaics at Point Pelee Park) and 1999 (Solar on King City H.S.) and was named Engineer of the Year (1999) in York Region by the Professional Engineers of Ontario. Rolf Palohienno Rolf is a founding partner in Sol Source Partners Inc. ( "SSP ".) SSP designs and builds building integrated solar photovoltaic systems and provides consulting services for feasibility studies, design, and project management for clients proposing or building solar photovoltaic systems. Clients and projects completed include Hospitals, Schools, Social Housing organizations, Commercial/Industrial facilities, farms and private residences. Rolf is the President of Creative Communities Research Inc. ( "CCRI" ). CCRI builds demonstration projects, renewable energy projects and develops water reclamation systems. His accomplishments include being runner up in Canada's National Efficiency Awards (1999) and having a project featured on a postage stamp (1997). Rolf has also authored and delivered papers to the Canadian Water and Wastewater Association, and the World Water Week Symposium in Stockholm, Sweden. He acted as an advisor to the Federal Green Municipal Funds administered by the Federation of Canadian Municipalities for Page 293 of 348 13a) Correspondence dated December 17, 2012 from Peter M... four years ending in 2006. Rolf also acted as a project advisor to the Sustainable Development Technology Canada, a funding agency created by the Government of Canada for two years ending in 2007 and initiated and delivered environmental projects including remote monitoring in the Northwest Territories, Nunavut, British Columbia and Ontario. Rolf has also authored four patent applications, one granted and three pending in connection with water reclamation technology. Page 294 of 348 13a) Correspondence dated December 17, 2012 from Peter M... PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i) - FIT Rules, Version 2.0 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules, Version 2.0. Resolution NO: Date: WHEREAS Peter David Mudry (the "Applicant ") proposes to construct and operate a rooftop solar (the "Project ") on storage building at 4591 Line 4 North (the "Lands ") in Oro Medonte Township, County of Simcoe under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of Oro Medonte Township indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE R RESOLVED THAT: Council of the Oro Medonte Township supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points underthe FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature Clines for councilors or other representatives, as appropriate) FIT reference number. (Note: Must be Inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 Page 295 of 348 13b) Correspondence dated December 21, 2012 from Dave Ro... r ' RN KN.J SOLAR GROUP INC. December 21, 2032 To the Mayor and Council of the Township of Oro- Medonte. AMP 5ciar Group Inc, is intendir.gto apply for Ontario Power Authority ( "DPA ") FIT Contracts for the develaprnent ref rooftop solar systems on public schools within the municioality. In efforts to strengthen our Applications with the DPA, AMP Solar Group Inc. is seeking a Municipal Council Suppoft Resolution for five (5) rooftop projects as per the requirements under the OPA FIT Rules and regulations as provided by the latest FIT Rules document. beta ils surrounding these developments are as follows: Company Profile: AMP Solar Group (AMP) °s a market- proven orgar:ization that containsthe experience, financial capability and process discipline to develop the type of complex and large -scale projectsas contemplated by 51mroe County District School Board (SCDSB). AMP has developed into one of Ontario's most experienced and bankable solar project integrators. AMP was incorporated in early 2004, and since AMP Solar Group's incept on, priorto the introduction of Ontario's Green Energy Act, the company had been working with the likes of TD Bank and York Catholic District School Beard to implement net - metered solar installations. The organization has grown substantially since Ontario's FIT program launch to well over 100MW of sd'ar projects under contract and 900 applications in to the OPA. AMP SvlarGroup is comprised of 19 highly trained and experienced professionals who are extremely well seasoned in their - espective fields. Together, their substantial solar experience and established ,expertise offers the know -haw to produce institutional grade and bankable projects quickly, safely and on budget. The vast majority of the AMP team, 11 resources i total, are Design and Project Management staff (Engineers, Technologists and CAD techniclans). Type of Project: Rooftop Solar project interconnected to local electrical grid as per FIT Program Host: 5imcoe County District School Board Specific School locations. System Postal School Name Size Address city Gade Latitude Longitude East Oro PS 150 744 Line 11 North Hawkestone L0L1T0 44.528872 - 79,494829 Guthrie PS 250 22 Line 5 South, Oro Station LOL 2170 44,465558 - 79.564402 R_ R. 41 Hi:lsdale ES 75 16 Albert 5t_ E. Hillsdale LOL 1V0 44.582301 - 79.759787 W_ R. Best B5 222 Simcoe Rd. Shanty Bay L01_20 44.509788 - 79.61791 Memorial PS RR92 'dVar.minster ES 135 4431 Line 13 Warminster LOK 2G0 44.637569 - 79.545439 North O -M �i Porr Street FRSt, f'011 C.r di;. CAN LiG 4R3 www ampsolargrr ug,eom T- 905-271-7900 ! F: 905 -271 -7801 Page 296 of 348 13b) Correspondence dated December 21, 2012 from Dave Ro... The current use of these facilities Is Carrying on teaching activities as per Simcoe County District School Board. Construction Schedule: Q4 of 2013 -02 2014 Project visibility from Street: Little or none Overall benefit: Social and environmental These systems are being developed forth e Sim coe County 01 trict School Board as a unique revenue genera ing strategy thatwill ultimately be re- invested into the public school system. Mease find the attached letter from the Simcoe County District School Board illustrating their support of these developments. Moreover, participation in the FIT Program will realize more sources of renewable energy within the municipality and alleviate the demand for electricity ork the local power grid. Please et me know if you need any further information at this time. S i in ce rely, Dave Rogers President and CEO �5 ?or[ Strtcl basal_ Foil C'r dh- ON LAC; 4113 www:ampsolargrgi .com Ti 5105- 271 -78.00 1•: L)05'71 -7801 Page 297 of 348 13b) Correspondence dated December 21, 2012 from Dave Ro... Simcoe County District School Board January 2, 2013 Township of Oro- Medonte 148 Line 7 S. Oro, Ontario LOL 2XO RE: Simcoe County District School Board Rooftop Solar Project To Whom It May Concern, Please accept this letter that is being provided as confirmation that AMP Solar Inc. has been awarded the right to license (lease) rooftop space from the Simcoe County District School Board for the purposes of solar panel installation under the Ontario Power Authority FIT program. The Simcoe County School Board supports and endorses these developments as they will be providing alternative revenue generation for the school board as part of the municipality. Should you have any questions or concerns regarding these projects, please do not hesitate to contact me. Sincerely, Mark Twardowski Manager — Maintenance and Environmental Services Simcoe County District School Board - www.scdsb.on.ca - 1170 Hwy 26 - Midhurst, ON - LOL 1 XO - 705- 728 -7570 Page 298 of 348 U (D W n O CD Cn O 73 OL CD (7 CD i2 (D i2 CD 0 CD 3 CT CD N O N N G (D O NOTES: AC - 1501,W o j j ✓.. ruEEre ON AML LEGEND USABLE AREA UNUSABLE AREA G11O SOLAF! NC. s srnuv REV DESCRIPTION DATE BY EuT. SCDSB — East Oro PS PRWEM NAME 744 Line wkestoneorth Ha KEY PLAN SCALE NTS SITE PLAN EO DRAWN: I PS DATE: 16/12/12 CHECKED: RD DATE: 16/12/12 v W n O CD Cn O 73 OL CD (7 CD i2 (D i2 CD 0 CD 3 CT CD N O N N G (D O U W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ 0 (D 0 (D E 6 (D N N O_ N O N (D (D x O NOTES: AC - 250kW LEGEND USABLE AREA UNUSABLE AREA SOLAR G11OUP INC. REV DESCRIPTION DATE BY SCDSB — Guthrie PS NAME P22MLine 5 South, R. R. #1 Oro Station KEY PLAN SCALE NTS SITE PLAN EO DRAWN: I PS I DATE: 18/12/12 CHECKED:j RD I DATE: 18/12/12 v W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ 0 (D 0 (D E 6 (D N N O_ N O N (D (D x O W 6 C) O cn (D O 7 Q (D 7 0 (D Q N (D O_ (D 0 6 N N CD N O N G (D O NOTES: AC — 75kW 4 k LEGEND USABLE AREA UNUSABLE AREA SOLAR -,. GI10UP INC. REV DESCRIPTION DATE BY �LIENT — Hillsdale ES PRWEM NAME 16 Albert St. E. Hillsdale KEY PLAN SCALE NTS SITE PLAN EO DRAWN: I PS I DATE: 18/12/12 CHECKED:j RD I DATE: 18/12/12 v W 6 C) O cn (D O 7 Q (D 7 0 (D Q N (D O_ (D 0 6 N N CD N O N G (D O W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ (D ((D E 6 (D N N N 0 N (D (D x O NOTES: AC - 85kW rye rr ol 1 LEGEND � USABLE AREA � UNUSABLE AREA \ glop ``✓SOLAR ✓ S O L INC. weeressrnuv REV DESCRIPTION DATE BY CLIENT SCDSB - W. R. Best Memorial PS - rew 222 ESi.e, ". 11#2 Shanty Bay DI—IND TITLE: SITE PLAN KEY PLAN SCALE NTS ED DRAWN: I PS I DATE: 16/12/12 CHECKED:j RD I DATE: 18/12/12 v W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ (D ((D E 6 (D N N N 0 N (D (D x O U W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ 0 (D 0 (D E 6 (D N N O_ N O N (D (D x O NOTES: AC — 135kW LEGEND USABLE AREA UNUSABLE AREA SOLAR G110UP INC. REV DESCRIPTION DATE BY SCDSB — Warminster ES PRWEM NAME 4031 Lin C 13 North 0 —V Warminster KEY PLAN SCALE NTS SITE PLAN EO DRAWN: PS DATE: 16/12/12 CHECKED: RB DATE: 18/12/12 v W 6 n O (D cn O 7 Q (D 7 0 (D Q N (D O_ 0 (D 0 (D E 6 (D N N O_ N O N (D (D x O 13c) Correspondence dated December 19, 2012 from Diane &... From: Diane Suwala Sent: Thursday, December 20, 2012 9:29 AM To: Irwin, Doug Subject: Line 5 N. Upgrade to Munic. Stds. (Budget for 2103) BUDGET RE: UPGRADES TO MUNICIPAL STDS, LINE 5N. Horseshoe Valley Rd. to Bass Lk, Rd. Good Morning Doug. (and budget decision - makers) Jerry Ball suggested we forward this info. yesterday. He is very familiar with this, as is Mayor Hughes. We trust you forwarded the copy of our letter to Mayor and Councillors; & all budget decision - makers. We again ask that its content be reviewed carefully and thoroughly please. We thought @ this time last year; work would be completed in 2012; it was however removed from budget at last minute. The reasons for doing so were not appropriate; we have briefly replied to Reasons #1, and #2. The content of our letter(s) for near 35 years expressed many reasons why this road should be brought to standards. We request that this road upgrade to municipal standards, will finally and firmly be included in 2013 budget, for completion in 2013. It was in 2012 draft - budget; yet removed just prior to ratification. We were not advised until a few days after ratification; though we asked to be informed prior to budget discussions. This has been a 35 year, arduous ordeal for our family; originally merely trying to get our municipality to honour the commitment made to us when we were contemplating purchasing this land. We met with officials, and were given absolute assurances the road would be upgraded to munic. standards, as soon as we required it. We are still waiting on those promises. Reasons for pursuing this upgrade now go far beyond that, and multiplied exponentially with growth of this municipality; particularly in that "extremely active spot ". We met many times with the Mayor, predecessor, and some Councillors. Though the merit of issues we presented were always considered valid; we were deferred, year after year. Cost should no longer be a factor, now that a tragedy has occurred there. * Perhaps some re- construction or upgrades on already reasonable roads, or frivolous (discretionary) expenditures can be delayed, until this stretch is made safe & accessible to owners. Standards of 50 yrs. ago should not still apply. This capital expenditure would be a wise INVESTMENT in our municipality. The recent fatality on that hazardous stretch of road saddened us deeply; but we were not surprised. We had written for years, of potential for serious accidents /perils; beyond those prior to this tragedy. We felt it was only a matter of time until such a horrible accident may happen. It is appalling that this section was left so dangerous; in the midst of a tourism, active area. Please don't hesitate to contact us for any reason. We are very reasonable people, and respectfully ask to be kept informed. — Sincerely, Mr. & Mrs. R. Suwala Page 304 of 348 13c) Correspondence dated December 19, 2012 from Diane &... From: Diane Suwala Sent: Wednesday, December 19, 2012 12:59 PM To: Irwin, Doug Subject: Line 5 (Between Horseshoe Valley Rd. & Bass Lak. Rd.) RE: 2013 BUDGET (It was suggested we forward this to you today) JAN 3112012, ORIGINALLY DRAFTED: RE, L INE 5, Horseshoe Valley Rd..to Bass Lk. Rd Township Oro - Medonte (Hand Delivered 06/17/2012) *A TRAGIC FATALITY HAS SINCE OCCURRED ON THIS HAZARDOUS STRETCH. We wrote of this major concern for many years. (Dec. 1812012; we are re re- sending that same letter, requesting that upgrades to municipal standards be done in 2013. How can cost be considered in the context of potentially more accidents. Our retort to your reasons for removing this work from 2012 budget; remains even more strongly. Those reasons are still not sound. We had no reply to letter delivered 06/2012. THIS IS "DUPLICATE" OF THAT LETTER (some dates are now stale). Attn. Mayor Hughes, Deputy Mayor Hough, Mr. Jerry Ball and all Councillors Thank you Jerry for reply Jan.30 /12; regarding Line 5, between Horseshoe Valley Rd. & Bass Lk. Rd. We began this letter January 2012; frankly too upset to finish it at that time. We delivered it to each person 06/17/2012. We are terribly disappointed once again (for 30 years), and extremely disturbed at the 2 main reasons iven for Line 5 (this section) being removed from 2012 Budget; in spite of 2 options presented. The following 2 reasons given for removal of that road -work from the 2012 Capital Budget; seem short - sighted, and uniformed. If this thinking persists, it will ensure that this stretch will never be improved for owners who have requested proper access to their lands;* nor will it ever be safe for all travellers who use it reaularlv. 2 Reasons given_ (PLEASE NOTE ASTERISKS) #1. *No homes within this section to justify construction costs. #2. * *Cost to build was high when consideration to total budget, and still roads within system with numerous residents; which could not be reconstructed or upgraded. * ** #(1) *Of course there are no homes! (These landowners have been told the road is NOT in acceptable condition, for permits). "Which comes first, the chicken or the egg "? There are now many miles of newly paved Concession Roads in Oro - Medonte having only a few homes per mile; with long distances between. You know which roads these are; they would be familiar to Mr. Ball. We've driven many of them, even recently; also throughout north Medonte. Page 305 of 348 13c) Correspondence dated December 19, 2012 from Diane &... Some Line 5 property owners approached this Municipality for permits 25 -30 years ago, and were declined; BASED ON the UNACCEPTABLE CONDITION OF THE ROAD. This Township COULD have had a solid tax -base from several homes on Line 5; for over 25 years. (Who makes these decisions)? ** *Other residents are petting "reconstruction and up-grades", while we on Line 5, ( that stretch): do NOT even have basic. full access to our properties. WE DESERVE THAT SAME RECOGNITION AND CONSIDERATION. Line 5, (that short - stretch) should be included in 2012 budget: it should have been a priority. THIS IS NOT FAIR DISPERSEMENT OF BUDGET FUNDS. As 30 year resident taxpayers; we've contributed to those funds without benefit, while new (often transient) residents get parks, playgrounds and recreation facilities. This Municipality may need to re- assess their core values. People come and go; as in Horseshoe Highlands, and other communities, and special- interest projects do get approved. Oro - Medonte has catered to new and transient residents, and squeaky - wheels, while we've remained constant 30 years; yet denied and ignored. More serious accidents may occur on this dangerous stretch. We know, as does the Township; there have already been some. Huge liability exists. Due to lack of maintenance; it has also become a "dumping- haven ". In spite of being chained; our land, others, (County Forests, and the road) are frequently dumped with construction materials, appliances and garbage. We 've often removed rubbish at our own expense. Township's well aware of existing hazardous conditions for vehicles, hikers, off -road machines, touring Hummers etc. Vehicles drive the middle of the road; fast! This is a very active road. Road conditions acceptable 50 years ago; are no longer so. With the population growth in that specific area; this road should be at Municipal Standards. It hasn't improved in the 30 years we've owned land; though we consistently asked for yearly upgrades, (never requested paving). #(2) * *The cost of a capital investment on this road, would be insignificant; if compared to staff - hours, and legal expenses to defend the Municipality; should another serious accident occur. Additionally; it would enhance our Township road system and beauty, add safety for all users of this road, eliminate an unkempt road in the middle of Resort- Tourism, and provide a potential tax -base. This matter now goes beyond the firm commitments given us 30 years ago by highest Oro officials (prior to our purchase). We were assured Line 5 would be upgraded and services provided on that stretch; AS SOON AS WE WERE READY TO BUILD, "Welcome to Oro ". We finalized our purchase based on those assurances. This Municipality has not honoured their commitment. Three decades is a "lifetime" for a resident to pursue this commitment. Page 306 of 348 13c) Correspondence dated December 19, 2012 from Diane &... We doubt Councillors had knowledge of that; nor our history on Line 5. In previous letters; we asked that our circumstances, and all issues of concern on Line 5, be made aware to ALL Councillors. Based on Jan.2012 decision to exclude bringing this stretch up to proper Standards; we now doubt information was fully shared. Eighteen months after our purchase (early 80's) we inquired to new Oro staff about permits. We were told the road was not in acceptable condition for year -round maintenance; therefore permits would not be granted, and the Township would not upgrade it. We've tried consistently for 30 years to get this road upgraded to Municipal Standards. Surely this Township has a moral responsibility to ensure taxpayers have proper, safe access to their property. In our case those very specific commitments and assurances were made to us; and were vital to us purchasing our land on Line 5. We are shocked that absolutely nothing was included in this budget, to achieve Municipal Standards in 2012, on this short stretch. It will have to be done at some point. You have responsible property owners requesting proper access to their lands for 30 years. We made large investments in Oro - Medonte lands; along with dreams for our family. All Township roads should be held to municipal standards for safety; and to allow taxpayers along those roads to properly access and fully utilize their land. Most importantly; this particular stretch of road is a through- route, part of an important Concession, not an isolated spot, nor private lane. It is a most "happening" spot in this Township. Police and Fire Stations are there; huge Resort community, Golf- Courses, Highlands, parks and community activities. Edgar lands when developed, will add hundreds more residents and vehicles to this exact area. Where is the foresight? Mayor Hughes; we had hoped to hear from you prior to the 2012 budget- draft. In February 2011 you advised us the 2011 plan was complete. You suggested discussions would be appropriate when the Report on remaining roads was being prepared; and that you had dialogue with Staff, further to our letter Jan.2011. Is there still opportunity for re- consideration for municipal standards to be achieved in 2012 , on that short stretch? Were Councillors informed of all circumstances. Do they know that land owners on Line 5, HAVE requested municipal standards for 3 decades; yet have been ignored, and deferred. When we inquired status of 2012 draft - budget (we knew Line 5 was included); we were advised Jan.30, 2012, the budget had been ratified Jan.25./2012, and that Line 5 had been removed from that original Draft, for 2012. Mayor Hughes; we had requested input and advice well prior to that. We had asked to meet. We were seeking every possible opportunity to ensure this stretch of Line 5; was justifiably included in the 2012 Capital Budget. We doubt all Councillors were informed of issues /concerns, nor of land- owners needs, along this stretch of road. Is there something that can still be done with 2012 plans; to include this work? Will you assist us with this? Mayor Hughes; we believed you found strong merit in our position, and we appreciated meeting with you several years ago. We find the reasons given for omission in 2012, to be extremely feeble, and not well considered. Page 307 of 348 13c) Correspondence dated December 19, 2012 from Diane &... As 30 year residents; we invested heavily in Oro - Medonte, and are excellent stewards of our lands. We cherish the beauty of this Township; but have been terribly disappointed by the lack of Township concern, nor any municipal obligation to be shown in this matter. As long- standing taxpayers, we expected fairness; in what has been a very reasonable, sensible, and fundamental request. We are not seeking to acquire "more" privilege than other residents; merely asking for the same fundamental rights. Mayor Hughes, would you kindly see that this letter is distributed to our Deputy Mayor, and to all Councillors for us; perhaps with some introduction from yourself. May we please meet with decision - makers, and receive some response. We regret it has been necessary for us to have been so persistent, so many years; we of course value your time. It has been hugely time consuming, troublesome, and disappointing for us. (THIS IS A RE -SEND OF EXACT LETTER, HAND - DELIVERED TO MAYOR, COUNCILLORS & MR.BALL, JUNE 17,2012.) Sincerely, Diane & Ron Suwala Oro- Medonte. Page 308 of 348 13d) Correspondence dated January 7, 2013 from Danny Mue... EthoSblar Inc. 560 Anne Street North, Barrie, Ontario L4M 4S4 Toll Free 555.207.5500 1 Tel 705.252.9155 1 Fax 705.722.6769 eth ono I a r info @ethosolar.com www.ethosolar.com The Corporation of the Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Date: January 7, 2013 Attention: Robin Dunn, Clerk Dept, info(aDoro- medonte.ca Andrea Lee, Planning Dept, dirwin(cDoro- medonte.ca RE: Municipal Council Support Resolution for the Strachan Farm #1 Solar Project in Shanty Bay, and Strachan #2 Solar Project in Oro - Medonte The Ontario Power Authority (OPA) has launched its revised Feed -in -Tariff (FIT) Program as of May 7, 2012- The FIT Program Version 2.1 recognizes the value of municipal input and support of solar power systems in their respective communities. In an effort to obtain your support and input, EthoSolar wishes to approach the Leadership of the Township of Oro - Medonte on behalf of Brian Strachan, who is a member of Simcoe County Community Energy Co- operative (SCCEC). Through the enclosed documentation, EthoSolar would like to present the rationale for your support of the Strachan Farm solar projects (2) located in Shanty Bay and Oro - Medonte. Renewable energy is a fascinating new world and we strongly believe in the importance of helping educate our communities on how solar systems work and how to best harness this income generating opportunity. Why this solar power project benefits the Township of Oro - Medonte The benefits to supporting Solar Power installations in your community include, but are not limited to the following: • Developing new employment opportunities. Each new project increases the potential for several full -time positions to cover the maintenance over the 20 year contracts once approved; • Increased property values; • Generating revenues that are designed to remain local; • Taking advantage of the magnitude of available electrical grid capacity in the Township of Oro - Medonte; • Demonstrating your municipality's commitment to becoming a sustainable community. It is our intention to work with the Township of Oro - Medonte on behalf of Brian Strachan as we compile their FIT 2.1 Application for Strachan Farm solar projects (2) located in Shanty Bay (929 Line 4 South) and Oro - Medonte (1247 Line 8 North). Given the latest requirements to receive a FIT contract from Ontario Power Authority, Simcoe County Community Energy Co -op must have the support of the Council for this particular project. Projects such as this one will not likely proceed without written resolution confirming the Municipal Council's support. Simcoe County Community Energy Co-op is responsible for ensuring all facets of the project come together including the application process for a FIT 2.1 contract. Page 309 of 348 13d) Correspondence dated January 7, 2013 from Danny Mue... Enclosed you will find the following documentation: 1. Simcoe County Community Energy Co- operative Introduction to Simcoe County Community Energy Co- operative; 2. Project Overview Property owner information and project description including the project locations and an overview of the equipment to be installed; 3. OPA Forms Ontario Power Authority Prescribed Form/Template: Municipal Council Support Resolution (for signature by representatives of the Township of Oro- Medonte). There is one form for each of the two proposed projects. OUR REQUEST TO COUNCIL Simcoe County Community Energy Co -op is requesting that Council would pass a resolution of support and issue bylaws in support of the Strachan Farm solar projects (2) located in Shanty Bay and Oro - Medonte. By doing so, the Council would ensure this solar power project will receive two (2) Priority Points required in the Ontario Power Authority FIT 2.1 application process. Once a FIT contract has been awarded by the OPA, Simcoe County Community Energy Co -op will be granted a Return -on- Investment that will spur clean, renewable energy at a minimum of 20 years in the Township of Oro - Medonte. The attached OPA Form must be signed off by an official representative and returned to or collected by the offices of EthoSolar Inc. EthoSolar is dedicated to working with the Township of Oro- Medonte, Ontario Power Authority, HydroOne and the local distribution company to help move this solar project forward. We would be delighted to further discuss the opportunities for renewable energy in your community and answer questions specific to this particular project. We can be reached at (705) 252 -9155 or via email. Please advise on how we can further approach Council and /or the Township's staff to process a request for Municipal Council Support Resolution. Best regards, Danny Mueller Michelle Bloom Contreras Project Specialist Marketing Manager dannvZethosolar.com michellena ethosolar.com Enclosures When you support local solar power projects, you are also: • Reducing your impact on the environment • Supporting the development of new, renewable electricity generation in Ontario • Reducing the community's reliance on fossil fuels • Sending a strong message about the importance of renewable electricity in your community Page 310 of 348 13d) Correspondence dated January 7, 2013 from Danny Mue... POWER A{RNOWIlY 120 Adelaide Street West, Suite 1600 Toronto, Ontario M5H 1T1 T 416- 967 -7474 F 416 -967 -1947 www. powerauthority. on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i) of the FIT Rules, Version 2.1 0PARP /f- FIT -015r4 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules, Version 2.1. Resolution NO: Date: WHEREAS Simcoe County Community Energy Co- operative Inc. (the "Applicant ") proposes to construct and operate a (the "Project ") on rooftop solar project 929 Line 4 South Shanty Bay, Ontario (the "Lands ") in under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Township of Oro - Medonte indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Township of Oro- Medonte supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature fines for councillors or other representatives, as appropriate.) FIT reference number: (Note: Must be inserted by Applicant to complete Application) Dec, 2012 Page 1 of 1 Page 311 of 348 13d) Correspondence dated January 7, 2013 from Danny Mue... POI AUTFIORITY 120 Adelaide Street West, Suite 1600 Toronto, Ontario MSH 1T1 T 416- 967 -7474 F 416.967 -1947 www, powerauthority.on. ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i) of the FIT Rules, Version 2.1 OPARP /f- FIT -015r4 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules, Version 2.1. Resolution NO: WHEREAS Simcoe County Community Energy Co- operative Inc. (the "Project ") on rooftop solar project 1247 Line 8 North Oro - Medonte, Ontario AND WHEREAS the Applicant has requested that Council of Date: (the "Applicant ") proposes to construct and operate a (the "Lands ") in under the Province's FIT Program; the Township of Oro - Medonte indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Township of Oro - Medonte supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicantto receive Priority Points under the FIT Program and may not be used forthe purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councillors or other representatives, as appropriate.) FIT reference number: (Note: Must be inserted by Applicant to complete Application) Dec, 2012 Page 1 of 1 Page 312 of 348 13e) Correspondence dated January 8, 2013 from Alex Sell... ■NL _AEWERGY RE: 08 January 2013 Oro - Medonte Fairgrounds 84 15th & 16th Sideroad Oro, ON LOL 2X0 Attn: George Lucas Dear Mr. Irwin, LIM Energy Inc. 4085 Simcoe Road 88 Bradford, ON UZ 2A4 P: 905 775 5057 F: 905 775 1209 LIM Energy Inc. requests Municipal Council Support for our solar photovoltaic project at the above noted address. The intent of LIM Energy Inc. is to develop a solar photovoltaic system with a total nameplate capacity of 40 KW (AC) on the roof of the above noted address. The solar photovoltaic system will consist of 160 modules, mounted flush on the roof using specially designed mounting hardware that attach directly to the trusses using stainless steel leg bolts. Please see the enclosed drawing of our proposed project Should you require anything further, please contact the undersigned. Regards, Alex Sellink LIM Energy Inc. Page 313 of 348 CO CD CA) O h CA) OD GJ CD C� O CD Cn O Q CD I n CD Q v CD Q C- 00 N O GJ I O D CD x CD CO CD CA) O h CA) OD GJ CD C� O CD Cn O Q CD I n CD Q v CD Q C- 00 N O GJ I O D CD x CD CO CD CA) rn O h CA) OD GJ CD C� O CD Cn O Q CD I n CD O_ Cy CD Q L v v Cho N O GJ I O D CD x CD CO CD CA) O h CA) OD GJ CD C� O CD Cn O Q CD I n CD Q v CD Q C- 00 N O GJ I O D CD x CD v m W 00 o_ CA) W END OR YID CLAMP HEX HEAD /BOLT --_ i RAIL NUT 05/18 ASHER w5 /18 K WASHER Sx�\ 05/18 -10 x 7 /B' �+++,,,'� HEX HEAD 95 BOLT "L" BRACKET e5/IB -18 SS HEX NUT ----- - 4 � f EXISTING RAFTER i APPLY BEAD OF 925 RES SEALANT �I I BETWEEN ROOF AND WATERSHIELD 4,\ '� —SOLAR PANEL "L" BRACKET I I I I � r 1 -- FILL HOLE WITH 925 RES SEALANT(/ I d BEFORE INSERTING LAG BOLT —STEEL ROOF BASE PLATE _ %f f i / APPLY A READ OF 925 RES SEALANT \�j I STEEL ROOF !J x7/32 PILOT HOLE —'\ EXISTING RAFTER Note: This assembly sketch is for illustration purposes only. Please contact your P.Eng for exact number of attachment points. I i TOP VIEW SS LAG BOLT CENTERED ON RAFTER 2x LENGTH 3" PLUS STRAPPING THICKNESS Weer's Sea] below Dlicable to solar rackine on Q�ppESStt?,`�f c� z2 � H.HASAN 100117770 OF�� — RACK'" typical attachment poin oint for steel roof for up to 48" after centers. 14-65 Martin Ross Ave. Toronto, Ontario M3J 2L6 416- 665 -3755 ID a`e;Jan. 2011 ,lolled by: Drawn brHenry R. W CD C) 0 CD 0 Q CD 0 CD Q CD Q C_ N Cb N H W 0 D_ CD X CD 13f) Correspondence dated December 5, 2012 from Utilia A... SUZ]EC�15011 simplifying solar December 5th, 2012 Mayor Harry Hughes Township of Oro Medonte 148 Line 7S., Box 100 Oro ON LOL2X0 Your Worship: Re: Request for Municipal Resolutions for SunEdison Projects Thank you to you and your colleagues for meeting us on Tuesday, September 18th . We appreciated the opportunity and hope that we can develop a strong relationship with you and your constituents. SunEdison is developing one small ground mounted solar projects in Oro Medonte and is seeking support from your council. Under the new FIT rules, applications are prioritized based on a point system, and points are awarded if municipal council support is obtained. SunEdison will be submitting applications to the upcoming 200 MW FIT program, and would like to include your council's resolutions as part of our application. Further details on the FIT program and the point system are provided in Appendix A. Each project is 500kW in size and will deliver meaningful benefits to each landowner. In addition, local jobs will be available during construction and operation of the plant. Local businesses, restaurants and supply houses often benefit while these type of project are under construction and during operation. It is estimated that up to 20 jobs will be created during the construction phase of these projects, which will last approximately six (6) months. Furthermore, during the operation period, SunEdison will require that the sites be maintained and serviced regularly, thereby, generating local employment. Other benefits of solar are many including, but not limited to, the following: Complimentary to any existing agricultural or other land use. A typical 500 kW project occupies 5% of a 100 acre property. A landowner can continue to use the land for agricultural purposes. Furthermore, these projects will occupy the least productive portion of a property. • Small projects mean very small impact on local grids. • Distributed generation eases grid congestion. During our meeting you asked the following questions and requested additional information and we have attempted to provide you with the best available information. Please see below. Question: Need confirmation of soil class with soil study with peer review before getting resolution. SunEdison 1- 877 - 322 -1710 Canada Headquarters 416- 521 -9111 595 Adelaide Street East, Suite 400 Toronto, Ontario M5A 1N8 infocanada @sunedison.com www.sunedison.com Page 319 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... unEdison 1W Ly simplifying solar P 8 Please see attached (Appendix B) most recent project information including: 1. Aerial photo of the property showing the CLI Mapping of the soils, original location, and proposed new location 2. New sketch of the property showing the final revised location 3. Completed on -site soil study for the property, showing original project location and new project location. 4. There has not yet been a peer- review of the study. We are anticipating additional guidance from OMAFRA provided peer review parameters. Question: What do you want to say about how we are protecting abutting residential? The property in question does not have any abutting residential building. However, should a residence be located in close proximity to a solar project, the government is currently establishing visual screening guidelines for residential properties with a line of site to the solar facility. In addition, minimum setbacks are also likely to be imposed as a condition of the FIT contract. Question: Can project be put closer to the road? Yes, we are happy to accommodate. Question: Will the base built with corkscrew or concrete? This area has deep soils, therefore, we will be using a `corkscrew' helical pile with a steel plate designed to resist frost - heave. Question: Who enforces decommission especially if site is abandoned? It is a Ministry of Environment requirement that the developer implement a comprehensive decommissioning plan. The developer is required to abide by the plan. Question: How is water being managed? This project will not take or require water, nor will we be disturbing the water table in any way. We will be required to investigate any effects to stormwater through a comprehensive stormwater management plan. You also asked that SunEdison consider holding a public open house prior to a resolution being provided. We would gladly hold a public open house once we have been granted a contract and prior to finalizing project details in order to accommodate community input. In the absence of a FIT contract it is difficult to commit resources in this regard. The Ontario Power Authority has provided two options for passing a municipal council resolution; a blanket resolution or a project specific resolution (please see attached templates in Appendix C). Although we will respect whatever decision you may make, our hope is that you December 5, 2012 Page 2 of 7 Page 320 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... '��SunEdison simplifying solar will consider a project specific resolution. This approach will offer more accountability and protection for both the Township and the project applicant in your community The window for submitting applications is expected to open soon, and therefore your guidance and support regarding next steps would be highly appreciated. Should you have any questions or concerns, please do not hesitate to contact us. Please let us know if we can provide further information or meet in person at your convenience to discuss our projects and your township. Sincerely, Utilia Amaral Director, Government Relations (Canada) About SunEdison SunEdison is a global provider of solar- energy services. As the largest solar energy company in North America, we develop, finance, install, operate, monitor and maintain solar developments around the world. As a subsidiary of MEMC, a leading provider of silicon wafers to the semiconductor and solar industries, SunEdison has a global perspective in the solar industry. Beginning in 2007, SunEdison made significant investments in Ontario due to Ontario's market potential and the provincial government's dedication to renewable energy. SunEdison Canada now employs 30 people in Ontario, and is focused on developing and delivering solar energy throughout all of Ontario. To date, SunEdison has created more than 1,000 full- time and part time jobs in Ontario and has invested significantly in the manufacturing of green energy products in the Province of Ontario. Through the arrangement between MEMC and Flextronics, MEMC brand solar modules are being manufactured at the Flextronics facility in Newmarket. This facility employs 400 people from the local community. In addition, SunEdison reached commercial operation on Ontario's first FIT contracted utility -scale solar project in Ingleside, Ontario in 2011. December 5, 2012 Page 3 of 7 Page 321 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... '��SunEdison simplifying solar Appendix A — Project Details Oro Medonte Project Information: SunEdison project # ON -11 -0623 Landowner: David Anderson Property Location: Corner of 13th Line and Old Barrie Road E Leger ris PIti! 536390 030 ODE - 114623 PT N112 U 10 CON 14 0RO, PT 5112 LT 10 CON 14 O RO AS IN R0301284 ENCEPT PT 1 66' BIR16929, SIT RO&743D $ Based on Drawing RO917160.S AMENDED BY s I on Drent RD131529; ORO- MEDDNTE Humber RO1S1521 392' 408` krM ' C 1J Ja 7A2' & December 5, 2012 Page 4 of 7 Page 322 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... C SunEdison simplifying solar On -Site Soil Study Investigation Results: Figure 4 - Capability Assessment Map SunEdison Oro Anderson ON -11 -0623 Simcoe County �. TP T. 11 A 12 TP 11, Date: October 2012 December 5, 2012 WT 3FM TP8 New Location ✓1 { l TP 7N w Ur"lassified 6PT 6P TP 3 TP 4 V2 � ,a 4 A CLARK 7: \1706 -Oro And e rso n \1706 -F i g u re 4 -Capa bl lity. cd r Page 5 of 7 Page 323 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... '��SunEdison simplifying solar OMAFRA CLI Land Inventory Map: ON -11 -0623 \ Legend - � � amen remises �. P.ovosea New Pren, ses _ pony 0 ao dn S RGEN G ELL SAN DY LOAM Class ,.✓ Ci water B.dy so�0jclas of ass TOWNSHIP OF - c LI —I I ass ,:_�• . cu sn�claao PIN' 585380030 Donstra nts ON- 17.0625 ^M— watercourse Area 79.4 acres wenana Pmvncafy5gn(cantW —.d Ar a.5'.9 a /i - t/ unaevatwtleaw t o i Hggregate Sae NU�tttoazea �._ VASEYSANDY LOAMMeo-es December 5, 2012 Page 6 of 7 Page 324 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... LSunEdison simplifying solar Appendix B — OPA Point System Applications are ranked based on a point system. Points are awarded according to the table below. Application Prioritization and Ranking Project Type Priority Points Community Participation Project 3 Aboriginal Participation Project 3 Education or Health Participation Project 2 Non - Project Type Priority Points Municipal Council Support 2 Aboriginal Support 2 Project Readiness 1 Pre - Existing Application Time Stamp is on prior to July 4, 2011 1 Pre - Existing Application Time Stamp is on or after July 5, 2011 0.5 Education or Health Host 2 System Benefit 1 Appendix C— OPA Municipal Resolution Templates Template forms can be found at: http : / /fit.Powerauthority.on.ca/ sites / default / files/% 28f014r1% 29% 20Municipal %20Counci1 %20BIanket %20Support %2OResolution.pdf (Municipal Council Blanket Support Resolution from the OPA) http : / /fit.powerauthority.on.ca/ sites /default /files / %28f015r1 %29 %20Municipal %20Council %20Su pport %20Resolution.pdf (Municipal Council Project Specific Support Resolution from the OPA) December 5, 2012 Page 7 of 7 Page 325 of 348 13f) Correspondence dated December 5, 2012 from Utilia A... ONTARIO POWER AUTHORITY PRESCRIBED FORM /TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i) of the FIT Rules, Version 2.1 120 Adetaide Street West, Suite 1600 Toronto, Ontario M5H 1T1 T 416- 967 -7474 F 416- 967 -1947 www. powerauthority. on. ca OPARP /f- FIT -015r4 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules, Version 2.1. Resolution NO: WHEREAS (the "Project ") on AND WHEREAS the Applicant has requested that Council of Date: (the "Applicant ") proposes to construct and operate a (the "Lands ") in under the Province's FIT Program; indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the construction and operation of the Project on the Lands. supports the This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councillors or other representatives, as appropriate.) FIT reference number: (Note: Must be inserted by Applicant to complete Application) Dec, 2012 Page 326 of 348 Page 1 of 1 v W N 0 h CA) 00 M_EMC r(�. --rE ��- C'.OGY IS BllILT ON US Sudan amoosft CA) 0 CD 0 CD I 0- CD 0 07 CD N cn N O N 0 D C I v c� CD W N W O W 00 About SunEdison • Largest solar service company in North America • Owned by MEMC • Over 680 active solar sites worldwide • Totaling 650 MW+ capacity worldwide • Created over 500 full time jobs in Ontario • Created 100's of design and construction jobs working on specific project developments • Launched Canada first utility scale solar project • Delivered Ontario's first 10 MW solar FIT project Vygff SunEdison slmpllfyingwlxr MEMC TECHNOLOGY 1?. AU41T nl. CA) O cD O cD D 0 0- v 0 D 07 N Cn N O N O C I v m CA) N O h W 00 About FIT • In 2009 the Ontario Government passed the Green Energy Act • With the goals of: • Increasing renewable energy production • Creating local Ontario jobs in the renewable energy field • Encouraging energy production • Cornerstone of the act was the introduction of a Feed- In- Tarriff program (FIT) • Ontario FIT program allows business owners and private developers to generate renewable energy and sell it to the province at a guaranteed price for a fixed contract term • FIT program is available to renewable energy projects in excess of 10 kilowatts • Government announced it would review the FIT program in 2011 sunEdison' M E M C simpli(ymgs.I. TECHNOLOGY IS BUIIT ON US CA) 0 CD Cn 0 CD I 0 CD 0- v CD CD 0 0 CD D 07 CD N Cn N 0 N 0 C I. I v cs� CD W W O O h W 00 FIT 2.0 Rules and New Application Window • Ontario Power Authority (OPA) announced new rules on August 101h 11 2012 for FIT programs • FIT program for projects that will generate more than 10 kilowatts of electricity • OPA will award 200 MW for small FIT ground mount contracts Application window opened Dec. 141h and will close Jan. 18th Applications will be prioritized with a points system: &'YSunEdison' slmplltying solar Project Type Prmor4jrA Points Community Participation Project Aboriginal Participation Project Education or Health Participation Project Non - Project Type Priority Points Municipal Council Support Aboriginal Support Project Readiness Pre - existing application time stamp is on or 0.5 2 1 EMC TECHNOLOGY I$ Bl#Itr , W , w n O CD U) 0 CD D 0 CD 0- v CD 0 CD 0 CD D 07 CD N Cn N O N O C I v m w w 0 h CA) 00 Benefits of 500kW Community Groundmount Projects • Geographically diverse — across much of rural Ontario — In cooperation with hundreds of rural residents across many townships • Complimentary to any existing agricultural or other land use — Only occupies 5% of a typical 100ac property, landowner can continue to have cattle in pasture, occupies the least productive portion of property • Small projects mean very small impact to local grids — only 5% of the size of a typical 10MW solar project • Supplementary income for rural residents and great opportunity for geographically diverse community ownership across province • Distributed generation eases grid congestion � SunEdisod M E M C slmpllfyn solar TECHNOTOGV IS BUILT ON U5 CA) 0 cD 0 I cD 0- v cD 0 0 D 07 cD N Cn N 0 N 0 C I CD W W N O W OD Minister's Working Group • Minister of Energy created an industry working group • Examined rules surrounding projects abutting residential uses on agricultural or rurally zoned land • SunEdison invited to participate by Minister • Setbacks and visual buffers SunEdison* ,�� simplUying solar M E MC "ECHNOLOGV IS BUILT ON US v c0 CD w w w 0 w 00 Groundmount Solar -Small versus Large Small (0.5MW — 5 acres) Large (10MW — 110 acres) SunEdison M E M C ;i.pIffyinp.I. TECHNOLOGY IS BUILT ON US CA) n O cD O cD I 0 cD 0- v cD 0 cD 0 cD 07 cD N cn N O N O C I. CA) W O h CA) 00 SunEdison in Ontario • k _ ![ ?�, „. - Pw& Val- des�Monts i Q tt • �� � 1 � � �� �. Buckingham sbury r; Mass—Anger, forncRoak,land s Q Mor trees° Brae wti�Cl au qtT Lashii H ilkL `'Kanataa }. .�., �4' Nepean Embnin° r� � 2" , Miss's MMla - Ss lbarry -de- Valley Id South �t ft Y c Canemn Stormont 4or race w� Wbddpe t'.�- " Place _ ... 400 l • c HallblldOn f/ Perth L7urWas- Smiths Falls Messeno rdoLone E r o�1 T �` • �,..' f .a - A ..t�' " - Ogdensburg Potsdam ^7 `J Soltnd / PfdulnafalPrk' � �... <I 5 � Brock # Meelar Wasa Y -. � ! �;/M A p jie Nbar Adveaaocx Muuntein The Bme KeW t . (%(f ,�j +' State Park Mountains Bootie- Q - a ` % j. nn FJdershe U Le �. �Sanlnp•Rawdon * /7 ban P :Pelerborou ®h sa,anaa l4kes Trent H04 .- Otloi - wad Form[ Hanover K ewidc O yW Ff DuinK° Weal Gfeater Tupper Lake!' # !J I 119 aPPa� # Walkerton New New Merkel T ns Tren� w �� - HIP), Paaka Ter.Umseln � _ - - wth Bruce Mlnto whrtchurcn- StOU1108 Cgaa- 'kr ° P° Waledown Fne Ponds Orangevllleu Caledon fJlar !13rn OShewa _ m iMpRN; nC dr a # vaw�wlaxal ar nraem Norm Perm North York Scarborough East Bramptono .s x t « , Toronto Moose River Plums Guelph Mississaugao U _ P*" Waterloo 'ixlilton ° "' # Carwdn Lake G U0- 11101e Black ftrver Kitchener 5 +mirnra -' _ Anur Burlington - P.A aik [' amOntlgs i. - Fuller, - # Z4 Anwsier [enl em Ycler Roma Trenton Ferro uke GFen, �.-� - Loctport IrdnQegU01t�' Wa &r Ii!'o Brarl o.d St Cather ne an ester Baldwlonevilk _W_ hN�s�own )ndOn Ing orsollo © 'INieg a 94iPOrt Ne>oradr L "y�''�Y @I oneide Utica - - Liule Falls Gloves ne Welland c FaB a�"J' m HBldimand -� �. �. - S Jahnsrown° Auburn _ Amsterdam Tn.. Tillsonburg Darew Cana�daigue Fe�g Q Cidmr. imcoe BU to ® Umon _ va t Tnomas • .:.;<- '�• -'.a. a Gerw c Bay4iam - tn. r:a nd Schenectadl Cratl�e � }� _ � c SunEdisoii NmplityingWar M_ EMC TlYCHNOLOGY IS BUILT '' -`Q W ^fit l J O � lV T O Q CD D n CD ^Q Y.kJ r--F CD CD Q n CD 07 CD N Cn N C) H N �l O D C 0 CA) CA) 0 h W 00 SunEdison in your community • In June and July 2011, SunEdison contacted your municipality — to enquire about each property — To discuss each project • Received letters confirming zoning of each property *-4v, SunEdison - - simpilryinpolu M_ E M _C TECN:- ,0LDGY 15 5U10 ONUS v c0 CD CA) CA) rn 0 h C.0 00 • SunEdison project # ON -11 -0623 • Landowner: David Anderson • Property Location: Corner of 13th Line and Old Barrie Road E 'W(SunEdison' Implifylngnolar Leger to MEMC w C) O cD 0 Q 0 0 0- r-F Q 0 07 C.r N O N O C I v cQ CD CA) W O h W 00 SunEdison in your community Figure 4 - Capability Assessment Map Sun Edison Oro Anderson ON -11 -0623 Simcoe County Date? P, CLARK ounEdison" M E M C .impBfyi.; 501. TEC14NOLOGY ;5 BUILT ON US W O O Q I n Q r-F Q n 07 N Ul N O N O C I. I v c0 CD CA) CA) w 0 h w 00 SunEdison in your community • SunEdison project # ON -11 -0623 • Landowner: David Anderson • Property Location: Corner of 13th Line and Old Barrie Road E SunEdison" �J ON•11.0623 Legend Carcent Sgnetl Premises PtOposcd Nev..aAP�ve�mrses Ppperty BWndWy • Bwanq i Bulldog (TO SCah:) L] �owcr -rer eaon PUty ��. Road .f L"My Lrx �— Railway Co�uow [mD - WaW Body SeM Class C:3 CLISoiclasl • al Sod class 2 « CLIS dCla.sa K CLI$.Ic+aea0 Gpnavalnts Wooded Area wowd f pP - -" - Pror 1, Sg�aacant WedaM Imo' �'�" ..:. Evawaed w /f .— ' UnevaWatM WeRTd f A9gmg9 ate Au 0-4 e so 190 n � MEMC w C) O cD O Smm.L lV n 0 ^Q Y.1J rF Q n 07 V 1 N O N O C I v c� W W CO O h W OD • OPA has created two template forms: • Municipal Council Support Resolution • Municipal Council Blanket Support Resolution OWARb* PRESCRIBED FORM(EEM TE MUNIOPAE SDIINEHBUNRETSUPPORF RESOLLMON M1.YVb.r. seownarWVl fnM1w.v.+�ao mM,.,� -..., Ogolb[dmm nnilnbMMfnf Wetly wMbpafalfNwxcb'wme fn NW, Vemm�;D Pr.�aPmi�alB�e' _Iem'1: IwowlnwASOnro n,uesmjra nwPBSmusmW aM4wmw wlRMaf, waawnmllbmlM�muole(rtlnmwepun Itl,e'nf bYa{I,aFyvMnsalmeP,ojbu . embetlM4mal wppmol and MwquN'w rA b axvdbwlmryasrvi m�iam.Y,woll Ntlss AIDLmISSNKaRwNamtmmaPriwmaMrpwmm apWa,6M F11 [aan =k V.ol efW yo�wb W�ynutya m W �,vavn mG q+rxian Ah. wapm anyrlwwv i1m rweM1alenY mM PAPma b b ruEN Ae Nti•'Y�m w f3a M wag!am m recYoe PIwM Pob uMn Rc N1'Ngfa1 aM oW rof b 1m0 b IM MaPma U arH mlv qnn w Mme apFpW w rNNisn m Bu aP/bh� a WNMb w n„I o1Bv l4artmawm9wFawrttwoYe (lNweoBV aPow RiadapYwl BY mmd. ONTARIO � u PNESC DFORWIEMMTF_MUNMWAE tl]UNOLL SIIPPOR7 RESOWFIDN _-.'_••••�.••,. swtlmc+MlPl-fnnMw.vwlfmxR ,........aa. fapdbA am m eif a Iueii Ywa 4� mtlR[ mIh¢d weam Y me fn Mez, a+tnlan+D Ren1Q NFe Ima`w J- �'APO—) PoPOg m awebn aM 4was a Pk °Mau�b ueEC o,ee wa'nceY nT wop�a; WIFRASIbafppL'W RM npFMwA CVef➢all MohblrbeWOenlLlailvryPr [farmtonanOapwMionofgmiwlMmtlw woPaM: wfmAS, Wavmbtlrreksprvcmy, MefnwopawlMe °nrvJw`�,NPibtimawo.ewaeea eberiefwmtl vggortd molMUidpY 'nrB Eaawam4esrio.,Ay Eou lAab4bwy,vinlRl�apBortdnFdhMa c'rtmnea¢pfaID omvpeemaNplryg bm mmarn� Now 61[AaeC K n e[so W m nur. WudaftM mpaxt,+uimom,ana,m U,e mubwW naMlApllOtlwl N81i PJD;IRM onfwa. TlmfmYl wtsmkpvµvehmmwYNeSW 'rammbmrenLlry etlmsuWer me rnwepa,omNma/m[Ee dintle wv®+I.rvomwtam.aaaaq man maammbc,aappfialmw.� >..foaaraP� frtwlwave a,.Mv I.wlemlmtfevumMMMaYrarzl roc�waMefe.VwbmflM) ' Nr.efernFe,.atrfr (morn- 'suufNf�wve M�Paf� m.w�AVMemlwal aKmu q,r� SunEdison� M E M C simplVrytngsolBr . _.. 17'M w n O cD O Smm.L lV n 0 0- Y.SJ ms—F l ^V S..L lV mnm `V m7m lV V 1 N O N O D C s—F I 0 w 0 0 h w 00 Thank You for your Time and Consideration • We hope you will consider a blanket or project specific resolution For further information, please contact: Utilia Amaral Director, Government Relations SunEdison (647) 738 6090 uamaral @sunedison.ca Thank you for your time and consideration. SunEdison M E M C aMP[4mg.]. TECIINOIOGY 15 BUILT ON US 15a) A By -law to Permanently Close and Sell a public hig... 1971 *8197:1091:T-1 A I [9]. 1[@]:& 971 :1111 OITA. &i:I I1G] Ze]:Z919 I'd 4 BIG] .111 :1 BY -LAW NO. 2013 -001 A By -law to Permanently Close and Sell a public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe WHEREAS pursuant to Section 11(3) of the Municipal Act 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by -laws respecting highways; AND WHEREAS Section 34 of the Municipal Act, S.O. 2001, c.25, as amended, provides procedures for highway closing; AND WHEREAS the lands described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe, are no longer required for municipal purposes; AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council enacted By -Law No. 2012 -112 on the 6th day of June, 2012, Being a By -law to Establish a Policy with respect to the Sale and Other Disposition of Land; AND WHEREAS Council has previously caused notice to be given of its intention to permanently close and sell the lands described in Schedule "A" attached hereto and forming part of this by -law, in accordance with the requirements set out in By -law 2012- 112; AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has, by resolution per Motion C121107 -8, declared the lands described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe, as described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has received no notice of objection to the proposed road closure or the proposed sale of land from any party; AND WHEREAS pursuant to procedural By -law 2012 -112, the Clerk of the Township of Oro - Medonte did cause a Notice of the proposed by -law to permanently close and sell PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe, to be published in newspapers of local circulation, a copy of which is attached as Schedule "B" and forms part of this by -law; AND WHEREAS the proposed by -law came before Council of The Corporation of The Township of Oro - Medonte for consideration at its meeting on the gth day of January, 2013, and at that time Council received no notice of objection to the proposed road closure or proposed sale of land from any party; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Permanently Close — Council does hereby permanently the public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 - 0308(LT)), Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A" attached hereto, and forming part of this by -law. Page 341 of 348 15a) A By -law to Permanently Close and Sell a public hig... Authorization of Sale — Council does hereby authorize the sale of described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe, to the registered owner from time to time of the abutting lands as follows and that the title to the transferred lands merge with those lands owned by the respective abutting owners; within the meaning of The Planning Act, R.S.O. 1990, as amended: Owners Irvine John Braun Dawn Elaine Marie Thompson -Braun PCL 35 -1, Sec M118; Lot 35, Plan M118 (Oro) (PIN 58558- 0207(LT)) Township of Oro - Medonte, County of Simcoe Upon registration of the Transfer, the respective owner is required, at their expense, to register an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate title to the lands acquired with their parcel as one Property Identifier Number. Sale Price and Consideration — In accordance with By -law 2012 -112, Council hereby sets the sale price for land described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe, at $2,000.00. In addition to the land sale price the respective registered owner is responsible for the administrative costs incurred by the Township of Oro - Medonte, associated with the transfer. Such administrative costs include cost of advertising, legal fees and disbursements. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By -law. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9T" DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 342 of 348 15a) A By -law to Permanently Close and Sell a public hig... Schedule "A" to By -law No. 2013 -001 for The Corporation of the Township of Oro - Medonte Public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558- 0308(LT)), Township of Oro - Medonte, County of Simcoe. Page 343 of 348 15a) A By -law to Permanently Close and Sell a public hig... Schedule "B" to By -law No. 2013 -001 for The Corporation of the Township of Oro - Medonte NOTICE OF PROPOSED 0.11 Qi1tP SALE OF LAND BY -LAW Proud H-1q , E.,WV Pnm.e TAKE NOTICE that the Township of Oro - Medonte proposes to pass a By -law to permanently close a public highway and sell surplus land in the Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A° hereto. AND FURTHER TAKE NOTICE that the proposed By -Law will come before the Council of the Township of Oro - Medonte at its regular meeting to be held at the Council Chambers on the 9th day of January, 2013 at 1:00 p.m. and at that time Council will hear in person or by his /her counsel, solicitor or agent, any person who claims that his /her land will be prejudicially affected by the By -law. Any person wishing to be heard or make comment on the proposed sale shall provide the undersigned with either a written application to be heard or written comment no later than 9:00 a.m. on January 4, 2013. DATED AT THE TOWNSHIP OF ORO- MEDONTE THIS 27T" DAY OF DECEMBER, 2012. J. Douglas Irwin, Clerk, Township of Oro - Medonte 148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487 -0133 SCHEDULE "A" Closure and Sale: PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 - 0308(LT)), Township of Oro - Medonte, County of Simcoe N VYN cMscFNT coVENTRYGa1Ry SUBJECT LANDS Page 344 of 348 15b) Being a By -law to provide for an interim tax levy a... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE l EA \hr1 � N1�'��S BII�I�X3 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates for the year pass a by -law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS Section 317(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50% (percent) of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to enact such a by -law; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro - Medonte an amount of 50% of the total amount of taxes for municipal and school purposes levied on the property for the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Thursday February 28th, 2013 and Tuesday April 30th, 2013. 3. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non - payment of taxes shall be imposed not exceeding 1 '/4% on the first day of default, and on the first day of each calendar month thereafter during the year 2013, until taxes are paid. 5. That there be added an interest charge of 1 '/4% on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are payable at the Township of Oro - Medonte Administration Office or at most financial institutions which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non - payment. 8. That By -law No. 2012 -003 is hereby repealed. Page 345 of 348 15b) Being a By -law to provide for an interim tax levy a... By -law No. 2013 -003 Interim Tax Levy That this by -law comes into force and takes effect on and from the date of the final passing. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9T" DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 346 of 348 15c) A By -law to Designate an Emergency Management Progr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -005 A By -law to Designate an Emergency Management Program Coordinator (Community Emergency Management Coordinator (CEMC)) WHEREAS Section 10 of Ontario Regulation 380104, under the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, states every municipality shall designate an employee of the municipality or a member of the council as its emergency management program co- ordinator; AND WHEREAS pursuant to the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E.9, Council did on the 19th day of December 2012 enact By -law No. 2012 -217, being a By -law to Adopt an Emergency Plan; AND WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that it is the role of council to ensure that administrative policies, practices and procedures are in place to implement the decisions of council; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Fire Chief is hereby designated as the Township of Oro - Medonte's Emergency Management Program Coordinator and shall be referred to as the Community Emergency Management Coordinator (CEMC) in the Township's Emergency Plan. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9T" DAY OF JANUARY, 2013. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 347 of 348 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -002 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 9, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, January 9, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9T" DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 348 of 348