12 21 2010 Special Council #1Page
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Township of
DATE: TUESDAY, DECEMBER 21, 2010
Proud Heritage, Exciting Future TIME: 10:00 A.M.
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
3. DISCLOSURE OF PECUNIARY INTEREST:
4. REPORTS OF MUNICIPAL OFFICERS:
2 -16 a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Presentations.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of Adjustment meeting held on December 16, 2010.
6. CONFIRMATION BY -LAW:
17 a) By -Law No. 2010 -212 Being a By -Law to Confirm the Proceedings of the
Special Council Meeting Held on Tuesday,
December 21, 2010.
7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
8. ADJOURNMENT:
a) Motion to Adjourn
Page 1 of 17
4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Township of
�J Proud Heritage, Exciting Future
Township of Oro - Medonte
Proposed 2011 Budget
December 21St, 2010
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4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Corporate Revenues Town hipo�
- ":J Proud Heritage, Exciting Future
Corporate Revenues
Purpose:
Includes all revenues not identified with specific programs, including:
Taxation Revenue
.• Unconditional Grants
Payments in Lieu of Taxes
Penalty and Interest of Taxes
Investment Income
0-1
Corporate Revenues
Township of
Prond Heritage,
Exciting Future
Corporate Revenues
Base Budget 2010 (Tax Levy Requirement):
$1,862,542
Base Budget 2011 (Tax Levy Requirement):
$1,864,262
Identified Adjustments for 2011:
•;• Supplementary Tax Revenue Increase
$5,000
•;• Tax Cancellations Decrease
$8,000
•;• Tax Penalty and Interest Increase
$15,000
:• Investment Income Increase
$90,300
Total Adjustments:
$118,300
Total Budget 2011:
$1,982,562
Fa
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4a) - Robin Dunn, Chief Administrative Off...
Township of
�..,J Proud Heritage, Exciting Future
Council
Council Townshi
p of
08 P_'d Heritage, Exciting Future
Council
Purpose:
To represent the public and to consider the well -being and interests of
the municipality; to ensure that policies, practices and procedures are
in place to implement the decisions of Council
Activity /Responsibility:
.- Council
12/21/2010
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W
4a) - Robin Dunn, Chief Administrative Off...
3
Council
Township of
�-- Proud Heritage, Exciting Future
Council
Base Budget 2010 (Tax Levy Requirement): $247,039
Base Budget 2011 (Tax Levy Requirement): $248,260
Identified Adjustments for 2011:
Laptops for Members of Council $10,500
❖ Transfer from Reserve to fund above ($10,500)
Total Adjustments: $0
Total Budget 2011: $248,260
Council Township of
0
�.J Prond Heritage, Exciting Future
Grants /Donations
Purpose:
To provide financial assistance to various organizations to assist them in
providing their programs that are for the greater good of the
community.
Activity /Responsibility:
Grants /Donations
Doctor recruitment
.• Subsidies
12/21/2010
Page 5 of 17
4
4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Council
Grants /Donations
Base Budget 2010 (Tax Levy Requirement):
Base Budget 2011 (Tax Levy Requirement):
Identified Adjustments for 2011:
.- Reduction in subsidies
Total Adjustments:
Total Budget 2011:
T unship nfe/{J E
PrnuJ Hrrtrnyr, Fsriring Fnmrr
$96,700
$96,700
($1,100)
($1,100)
$95,600
5
Page 6 of 17
4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
0-1 Police Town hipo���
GO'OPP Heritage, Exciting Future
OPP Costs
Purpose:
Provide police protection to the residents of the municipality to ensure
the safety of person and property.
Activity /Responsibility:
OPP
Police Township o ~'
40 n
Prond Heritage, Exciting Future
OPP Costs
Base Budget 2010 (Tax Levy Requirement): $1,475,000
Base Budget 2011 (Tax Levy Requirement): $1,546,000
Identified Adjustments for 2011:
Increase in OPP costs $139,000
Increase in POA revenues ($25,000)
Total Adjustments: $114,000
Total Budget 2011: $1,660,000
11
Page 7 of 17
4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Police Town hipo���
410PP Proud Herirage, Exciriug Future Sub- Station
0 Purpose:
To provide centrally located facility for use by OPP to enable them to
provide police services in a more efficient and effective manner.
Activity /Responsibility:
❖ Sub - station located at Horseshoe Valley
o
OPP Sub- Station
Police Township 0
Proud Herirage, Exciting Future
Base Budget 2010 (Tax Levy Requirement)
Base Budget 2011 (Tax Levy Requirement)
Identified Adjustments for 2011:
Salaries and Benefits Decrease
❖ Telephone Costs Decrease
Total Adjustments:
Total Budget 2011:
($1,882)
($1,200)
$34,049
$34,069
($3,082)
$30,987
Page 8 of 17
7
4a) - Robin Dunn, Chief Administrative Off...
Township of
�..,J Proud Heritage, Exciting Future
Crossing Guards
Crossing Guards Townsh' f
n
pond Heritage, Exciting Future
Crossing Guards
Purpose:
To ensure the safety of school children crossing heavily travelled roads
to school by providing school crossing guards.
Activity /Responsibility:
.- Crossing Guards
12/21/2010
Page 9 of 17
M
4a) - Robin Dunn, Chief Administrative Off...
Crossing Guards
Crossing Guards
Base Budget 2010 (Tax Levy Requirement):
Base Budget 2011 (Tax Levy Requirement):
Identified Adjustments for 2011:
None
Total Adjustments:
Total Budget 2011:
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Pnnn! Hrr r,,�,r, F... -u Lip F,nur
$16,934
$17,525
$0
$17,525
Pnnn! Hrrhnyr, FsriNgE F�,mrc
Streetlighting
12/21/2010
Page 10 of 17
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4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Streetlighting Tu+nshipnf
Pnnn! Hrrtrayr, F... -NrLry F,n,rr
Streetlights Operation and Maintenance
Purpose:
To efficiently and effectively maintain and operate the streetlight
system providing lighting of streets in residential areas to enhance
safety in those area.
Activity /Responsibility:
Streetlight operation and maintenance
"T Streetlighting
'Streetlight Streetlight Operation and Maintenance
Base Budget 2010 (Tax Levy Requirement)
Base Budget 2011 (Tax Levy Requirement)
Identified Adjustments for 2011:
.- Reduction in utility costs
.- Reduction in user charges
Total Adjustments:
Total Budget 2011:
1�
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$6,000
$6,000
($9,686)
$9,686
$0
$6,000
Page 11 of 17
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4a) - Robin Dunn, Chief Administrative Off...
Township of
c
Proud Heritage, Exciting Future
Shared Costs
s ^�
Shared Costs Towmhipof'
n
Pond Heritage, Exciting Future
Risk Management
Purpose:
To mitigate the impact of liability claims on the municipality by way of a
mix of liability insurance and self- insurance.
Activity /Responsibility:
.- Liability insurance
.- Self- insurance
12/21/2010
Page 12 of 17
11
4a) - Robin Dunn, Chief Administrative Off...
Shared Costs
*Risk Management
Base Budget 2010 (Tax Levy Requirement):
Base Budget 2011 (Tax Levy Requirement):
Identified Adjustments for 2011:
Liability Insurance Premiums
Total Adjustments:
Total Budget 2011:
3
Township o(/����
Proud Heritage, Exciting Future
$168,576
$176,756
$97,000
$97,000
$273,756
0-1 �-
Shared Costs Township a ~'���
08 0
J P,-d Heritage, Exciting Future
Facility Repair Reserve
Purpose:
To provide funding source to municipal departments to finance major
repairs to municipal facilities
Activity /Responsibility:
Reserve Funding
12/21/2010
Page 13 of 17
12
4a) - Robin Dunn, Chief Administrative Off...
0-4 Shared Costs
Pnnn! Hrrlrq�r, F..ciiNr�p Fuurr
GO Facility Repair Reserve
Base Budget 2010 (Tax Levy Requirement): $0
Base Budget 2011 (Tax Levy Requirement): $0
Identified Adjustments for 2011:
❖ Transfer to Reserve $100,000
Total Adjustments: $100,000
Total Budget 2011: $100,000
Shared Costs 0T „f
Pnnn! Hrrhnyr, FsriNgE F,mrc
Administration Centre & Administrative Office Costs
Purpose:
To provide facility and administrative office costs to various
departments to support them in the delivery of municipal services.
Activity /Responsibility:
Administration Centre
Administrative Office Costs
Pool Vehicles
12/21/2010
Page 14 of 17
13
4a) - Robin Dunn, Chief Administrative Off...
12/21/2010
Shared Costs Township o���_
*P_'d Herirage, Exciting Future
Administration Centre & Administrative Office Costs
Base Budget 2010 (Tax Levy Requirement): $402,057
Base Budget 2011 (Tax Levy Requirement): $415,662
Identified Adjustments for 2011:
:• Deletion of 2010 One -Time Projects
($9,000)
• Transfer from Reserve to Finance Above
$9,000
• Office Supplies Allocation Reduction
($5,000)
• Chamber Mikes
$6,225
• Transfer from Reserve to Finance Above
($6,225)
• EOC Jacks & Phones
$3,000
• Transfer from Reserve to Finance Above
($3,000)
• Flooring Replacement
$19,500
• Transfer from Reserve to Finance Above
($19,500)
• Cardmaker
$2,800
.• Transfer from Reserve to Finance Above
($2,800)
Continued on next slide
Shared Costs Township o ~
0
�J Prond Heritage, Exciting Future
Administration Centre & Administrative Office Costs
Identified Adjustments for 2011 (continued):
• Computer Hardware
$8,600
• Microsoft Licensing
$10,000
• Laserfiche Licensing
$11,626
• Transfer from Reserve to Finance Above
($10,000)
• Work Order Management System
$60,000
• Transfer from Reserve to Finance Above
($60,000)
Janitorial
$3,500
• Landscaping
$2,000
• Photocopier Lease
$4,000
• Ground Maintenance
$2,000
• Legal Fees
$22,000
• Mechanical /Electrical Engineering
$15,000
• Transfer from Reserve to Finance Above
($15,000)
.• Salaries & Benefits Reduction
($15,083)
Total Adjustments: $33,643
Total Budget 2011: $449,305
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4a) - Robin Dunn, Chief Administrative Off...
Township of
Proud Herirage, Exciting Future
Capital Overview
12/21/2010
Page 16 of 17
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6a) - Being a By -Law to Confirm the Procee...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -212
Being a By -Law to Confirm the Proceedings of the Special Council Meeting
held on Tuesday, December 21, 2010.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Special Council Meeting held on Tuesday,
December 21, 2010, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 21sT
DAY DECEMBER, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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