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04 14 2010 Council AgendaTHE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA RUGBY COMMUNITY HALL 1911 OLD BARRIE ROAD DATE: WEDNESDAY, APRIL 14, 2010 TIME: 6:00 P.M. OPEN HOUSE 7:00 P.M. MEETING Page 5 6 1. 2 3. a) 4. a) 5. 6. a) 7. a) b) OPENING OF MEETING BY THE MAYOR PRAYER/CONTEMPLATION/REFLECTION NOTICE OF ADDITIONS Motion for Additions ADOPTION OF AGENDA Motion to Adopt the Agenda "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" MINUTES OF PREVIOUS MEETINGS OF COUNCIL: Minutes of Council meeting held on March 24, 2010. RECOGNITION OF ACHIEVEMENTS: Municipal Health & Safety Association, Recognition of Fire Sector Specific Attendance for: Peter Bagdonas Tamara Obee Sean Montgomery Hugh Murray Ken Lee Richard Playfair Mike Barnett Geoff Patchell Municipal Health & Safety Association, Recognition of Accident Investigation Seminar Attendance for: Kim Allen Shawn Binns Doug Irwin Ray Mclndoo Tamara Obee Jonathan Roe Dan Tinney Andria Leigh Lisa McNiven Geoff Patchell Brian Roubos Linda Tweedley Jerry Ball Rob Jeremy Richard Playfair Gary Skelding Glenn White Justin Hodgkinson Dean Mawdsley Hugh Murray Chad Robinson Page 1 of 83 Page Council Meeting Agenda - April 14, 2010 7. RECOGNITION OF ACHIEVEMENTS: Peter Bagdonas Fred MacGregor Janette Teeter Harold Daynard Sherri Moore Rick Yule Brian Bell 7 c) Municipal Health & Safe ty Association, Reco gnition of Workplace Inspection Seminar Attendance for: Kim Allen Lisa McNiven Glenn White Brian Bell Geoff Patchell Jerry Ball Justin Hodgkinson Brian Roubos Rob Jeremy Dean Mawdsley Linda Tweedley Fred MacGregor Tamara Obee Peter Bagdonas Hugh Murray Jonathan Roe Harold Daynard Chad Robinson Dan Tinney Andria Leigh Janette Teeter Deborah Anderson Sherri Moore Rick Yule Shawn Binns Richard Playfair Doug Irwin Gary Skelding 8 d) Correspondence dated March 22, 2010 from the Association of Ontario Road Supervisors re: Successful Completion of the Public Works Leadership Development Program for Lisa McNiven. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 9-33 a) Robin Dunn, Chief Administrative Officer; Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services; Christine Anderson, Ministry of Tourism; and Cheryl Govier, Ministry of Agriculture, Food and Rural Affairs re: Tourism and Economic Development Work Plan. 34-46 b) Report No. HR 2010-02, Tamara Obee, Manager Health & Safety, Employee Relations, re: April Health and Safety Update [confidential documentation will be distributed under separate cover]. c) Robin Dunn, Chief Administrative Officer, re: Georgian Valley Project Update. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: Page 2 of 83 Page Council Meeting Agenda - April 14, 2010 12. REPORTS OF COMMITTEES: a) Minutes of Committee of the Whole meeting held on April 7, 2010. 13. CONSENT AGENDA: 47-48 a) Correspondence dated March 8, 2010 from Janis Hamilton, Secretary, Oro- Medonte Horticultural Society re: Letter of Appreciation. Staff Recommendation: Receipt. 49 b) Correspondence dated March 24, 2010 from James Thomson, Executive Director, Gilda's Club Simcoe Muskoka re: Letter of Appreciation. Staff Recommendation: Receipt. 50-51 c) Correspondence dated March 2, 1010 from Gill Tillmann, Development Coordinator, Couchiching Jubilee House re: Letter of Appreciation. Staff Recommendation: Receipt. 52 d) Correspondence received March 18, 2010 from Sheilagh Croxon, Chair, Coaches Association of Ontario re: Proclamation Request, Ontario Coaches Week, April 17-25, 2010. Staff Recommendation: Receipt, Proclaim and Post on Township's Website. 53-64 e) Lake Simcoe Region Conservation Authority, minutes of meeting held on February 26, 2010 and highlights of meeting held on March 26, 2010. Staff Recommendation: Receipt. 65-70 f) Minutes of Midland Public Library Board meeting held on February 11, 2010. Staff Recommendation: Receipt. 14. COMMUNICATIONS: 71-72 a) Correspondence dated March 21, 2010 from Susan Grant, Girl Guides of Canada, Ontario Council re: 100th Anniversary, Sunday, May 2, 2010, Bonita Glen Girl Guide Camp, Hawkestone. 73 b) Correspondence dated April 6, 2010 from the City of Barrie re: Council Motion 10-G-115 - Physician Recruitment Funding. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: None. 18. BY-LAWS Page 3 of 83 Page Council Meeting Agenda - April 14, 2010 18. BY-LAWS 74-81 a) By-Law No. 2010-051 Being a By-law of The Corporation of the Township of Oro-Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By-Law No. 2003-031. 82 b) By-Law No. 2010-073 A By-law to Amend By-law No. 2009-022, Being a By- law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. 19. CONFIRMATION BY-LAW 83 a) By-Law No. 2010-071 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 14, 2010. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT a) Motion to Adjourn Page 4 of 83 T v cQ CD cn 0 co w v w C' w 2 CD v Q° U) v D U) U) 0 0 0 0 0 LC2 0 0 atntn F"W yam '7hla~C&~ dial On January 21, 2010 Please refer to Agenda Item 7B for recipient names. Accident Investigation Seminar 0 v 90 U) v D U) U) 0 0 0 n 0 cc 0 D v C) n v 2 CD v PO U) v m D U) U) 0 0 0 0 n 0 Cn 0 0 0 7d) - Correspondence dated March 22, 2010 from the Association of Q©~,~~16 BOAll~pd~ to.as• March 22, 2010 ASSOCIATION OF ONTARIO ROAD SUPERVISORS PROMOTING KNOWLEDGE. PURSUING EXCELLENCE. Township of Ora-Medonte 148 Line 7 South, P.O. Box 100 Oro, ON LOL 2X0 Attention: Mavor Harrv S. Huehes and Council Members Re: AORS Public Works leadership Development Program Dear Mayor and Council Members: 0 6 2010 ORO-FViiwDONTE On behalf of the Association of Ontario Road Supervisors (HORS), I would like to congratulate your employee, Lisa McNiven, for successfully completing the Public Works Leadership Development Program. As well, we would like to acknowledge the support of your Municipal Council and administration for AORS training and professional development programs. AORS Education Committee and our training partners realize that local municipal operations require experienced, highly trained professional managers who can efficiently execute the corporate blueprint. Strong, committed leadership at all organizational levels ensures the focused development and delivery of essential community services. For your information the program was developed exclusively for AORS by Ainslie Wood (Wood-Sloan Inc.) and her team of knowledgeable instructors. The main module topics included local government, leadership, communications, process and talent management, financial planning, customer service and continuous improvement. We received very positive feedback about the program and therefore we will integrate the modules into our Certified Road Supervisor (CRS) Professional Development Program. In 1996 AORS was granted -by Provincial Legislation -the exclusive right to use the designation 'Certified Road Supervisor' (CRS). The four levels of Certification - Associate, CRS, Intermediate and Senior-have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and displaying their certificate and Code of Conduct. Certification is important for your municipality because it increases corporate 'professionalism', accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council, staff and the public more effectively. AORS is committed to training and developing experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. We appreciate your continued support and encouragement for our programs and services. Yours truly, Bry rke CRS-S Executive Director cc. Lisa McNiven P.O. BOX 129, THORNDALE, ON NOM 2PO TEL: (519)461-1271 FAX: (519)461-1343 www.aors.on.ca Page 8 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... MEMORANDUM 7ch' Proud Heritage, Exciting Future To: Council From: Shawn Binns, Director of R.M. File Recreation and Community Services, and Andria Leigh, Director of Development Services, and Robin Dunn, GAO Date: April 14, 2010 Roll Subject: Tourism and Economic Development Work Plan In September 2009 Council endorsed staff report (CAO 2009-011) which provided the opportunity for the Ministry of Tourism and the Ministry of Agriculture, Food, and Rural Affairs to complete a community consultation process and report regarding the development of a tourism and economic development strategy. The intent for this report was to form background as the Township proceeds forward with their Strategic Planning process, with the focus being specific to the development of a tourism and economic development strategy. The community was consulted throughout January and February 2010, both through public meetings as well as on-line surveys. Invitations were sent out for the sessions held on January 12th and January 20th; as well local residents were invited to submit feedback/ideas by completing an on-line survey or by obtaining a survey at the local Township offices. Approximately, 60 people were engaged in the public meetings and approximately 65 - 70 surveys were completed and returned to the Township offices. The results of these consultation sessions have been summarized in the attached report prepared by the Ministry of Tourism and the Ministry of Agriculture, Food, and Rural Affairs (Attachment #1) . Staff from both Ministries will be in attendance at the April 14, 2010 meeting to discuss results of the consultation sessions with Council. Recommended Next Steps It is recommended that 1. That key stakeholders be invited to follow up to review results and provide input on identifying priorities and responsibility of possible action areas; 2. That Council and Staff prioritize identified possible actions; 3. That a focus group be held with key Tourism and Economic Development Partners (Ontario's Lake Country, Oro-Medonte Chamber of Commerce, County of Simcoe) to review possible action area and responsibilities; 4. That the information be used to draft a Tourism and Economic work plan for Council's consideration. Page 9 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... Conclusion The recommended approach to further engage key stakeholders and partners will assist Council in identifying key priority areas to develop tangible goals and objectives for Tourism and Economic Development. The proposed work plan will outline proposed timing, resources required and definition of roles and responsibilities to advance the identified goals and objectives related to Tourism and Economic Development which can then be linked to the Community Strategic Plan. Respectfully submitted, Andria Leigh, MCIP, RPP Shawn Binns Rob' Dunn Director, Development Services Director Recreation &Community Services CA -2- Page 10 of 83 's Economic Development Strategy Framework for Oro-Medonte OF V,SIONING SESSONS. DESCR1PTt ruary, 2010 in 2449• After January _ Febru ment strategy roach in gathering wan economic ould be he best app d al Affairs round formulating a plan for the creates of 88Ck process off of Agriculture, Food and Rural Affairs v`+eTe the an the public consultation p which wool provide 2414. of Oro-Medonte beg Ministry of Tourism andMif li businesses and residents, were to beheld in early The Township s with Staff it was determined that a munity leaders, several planning meeting $ from local residents. ntsfwitl oi valious~"m mmunity consultation sessions htslidea These co informationAhoug community consultation sessions the Strategy asked to conduct rate ate ideas and feedback s invitations were opportunity tog completing an on- Process public meetings as well t on-line surveys it eedbacktideas by community Consultation and February 2414, both through throughout January 24th as welt focal residents were invited to su m wassessions consult held ed onJa 12 and January Offices' feted and returned to the Township nua Township o The community 74 surveys were sent out for he comp or by obtaining a survey at the local and approxfmately 65 line survey in the public meetings Approximately, 64 people were engaged offices. follows. The questions that both groups answered were as address some of our challenges? assets? (What do we like about our c°mmunity9 t are our community face? on our assets and Wha es does our capitalize What clues og need in order to . What does our comm goats and objectives thafi could be identified? community What are some rocess. This report ncil $es ith common themes fdntified themes forward. to provide Cou from the on-line survey p Methodology The intent of the report is the respon lated by These common themeS were helMucipatty may wish to consider to m Council ove the e wish to consider in The results of the es and local are included re p° suggested by par 1oca1 residents .b the community that Participants that may 0 leaders, business roaches identified hrases that were of the strategy also describes creative app principles; as well as wordstp feet should be part LO D the report outlines Guiding some the considerations that we Lastly, new Mission or Vision statement for the Township re arding p developing a rvat orns) part of the on-tine survey. or a our observations Taci the public Observations) W the also included We have eral times and were mentioned sev either at WHAT WE HEARD... Celebrate Assets During the sessions and in response to the online survey, participants noted several of Oro Medonte's strengths as follows: Municipality Both Council and senior staff are proactive and pro-business Variety of municipal services Good paved roads Focal schools & education facilities Strong municipal council and chamber of commerce Variety of recreation facilities Rural Fabric and Sense of Communitv Strong sense of community Small-town feel A good place to live and raise a family A community of diverse, unique communities A rural setting not affected by urban sprawl Friendly, generous, and helpful people A healthy mix of long-time residents and newcomers A strong, engaged community spirit Location International airport Central, with access to highways and transportation Proximity to L_akehead University and Georgian College T W (Q CD N 0 Co W Economv Strong farming community, rural agricultural heritage Developable lands for a variety of uses Many small, prosperous, family, home-based businesses Strong tourism economy with several recognizable brands Outdoor Livina Year-round recreational opportunities and healthy outdoor living: including: skiing, snowboarding, snowmobiling, fishing, hunting, mountain biking, hiking, ATV riding, equestrian centres, golfing, water sports, boating, camping, motor vehicle racing, automotive flea market, parks, sports facilities, trails 1 0 ED 0 cy- CD n possible Actions (as outlined by participants) - Themes ission by the Township meet vision and meet to be adopted to econamic develaprnent that encourages Develop an economic develop ' clear definition of economic develop and an economic Develop a facilitation rote relating Develop coordfnat~ to deliver results, ent visian, plan Encourage dnership ment strategy developm and stakeholder variety of pa into the economic develop eVelapment mandate meet engagement strategy integrate tourism et to Economic D to tourism develop t strategy Provide dedicated staff and budgwebsite, resources , plan, meat of an economic developme Dedicate leadership, e eapiements contributnd to the that thei plans reflect the economic development municipal d part is lan with a focus on munic insureall ublic works, etc) aofficial Plan) community strategic p (planning, recreatio Recreation Master Ptan> rates with a meet visian integrates ment visiontmission (e g is Develop Insure the bEc ooO community and responsibilities related to economic development sustal negotiate na and communicate roles s economic of the Township' ent, etc) partners th , environment, Identity, ment with: at contribute success ' business Chambers, Tourism development economic p Service delivery ent (e_g• s pusinesses (e~g• . areas at partnership nt responsibility development departm cation in efforts and ident~ y w partner with the Township' developme ith ing Simepe, on issues related to economy work and successes organizations to remedy dupli of organizations an alines ° organizations, etc) alities, including the County hbouring mnicip Muni cip rawth. unity; and insure there is nelg a ~ieighbouring development and busin ess g these roles and responsibilities to the business c° public transportation and attardab1e unicate st Hated partners. tack of p Comm unication among outh migration, regular Comm rowth Assess labour market lues including: as a potential imsspediment to business g tiousing "0 0 Lo W O 00 W v cQ O O Co W Be specific about how and ■ Develop a business attraction strategy that aligns to the economic development vision/mission where development occurs ■ Demonstrate strong council leadership through municipal process that takes control of how and and doesn't where development occurs • Assess successes and challenges of other communities with similar composition to the Township relating to economic development ■ Once an economic development vision/mission is developed, create a strategy that integrates this into all aspects of it into municipal business (e.g. Official Plan, Master Plans, Oro Growth Plan, By- Laws, Governance, Business Engagement) ■ Coordinate and communicate with other municipalities and levels of government on shared infrastructure, services, businesses ■ Source commitments for funding from senior levels of government ■ Coordinate efforts, or at least have working relationships, with surrounding townships, cities and County of Simcoe ■ Focus industrial and urban development in acceptable areas, not rural ones ■ Ensure infrastructure is able to accommodate growth ■ Determine how to finance infrastructure improvements and property acquisitions • Communicate where growth can occur; and where it can't as stated in the Official Plan Be specific about the type of • Identify business sectors the Township is interested in actively pursuing that align to the economic businesses the Township development vision/mission wants to attract ■ Establish a sales team to promote Oro-Medonte as a place to locate new businesses and create employment ■ Undertake a needs assessment and gap analysis to understand what products and services the community can support including those amenities residents are currently travelling out of area for. ■ Assess alternative energy business opportunities (green, solar, wind) • Promote available industrial and commercial land • Compile and maintain an inventory of available private and public industrial and commercial land to promote to prospective investors React quickly to issues . Establish regular outreach to the existing business community to stay up-to-date on issues impacting Township impacting their livelihood businesses • Implement a Business Retention and Expansion (BR+E) study . Address issues and seek solutions to impediments to Township's businesses (e.g. access to high speed Internet and/cable) ■ Once impediments to business growth are identified; establish a system to address concerns and assist in finding resolutions ■ Nurture relationships with service delivery organizations, business organizations and various levels of government to be able to react quickly to concerns raised by businesses. 1 0 v O CD P Encourage regular . Create marketing tactics (website, map) that promote local businesses, tourism, and events to communication between residents and visitors to Oro Medonte. businesses, residents and ■ Roundtable discussions with business community to determine sector and geographic challenges. Council regarding economic . Regular Council communication with business community development activities Encourage local media coverage of Council meetings • Communicate successes of the Recreational and Economic Development Plan to the community regularly to solicit their input and support • Create committees focused on culture, tourism, & business ■ Coordinate a shop local campaign Improve aesthetics on major • Investigate opportunities to improve property standards on highway 11 to improve Township image roadways and Township . Implement a Community Improvement Program entrances ■ Review tourism-related sign by-laws in cooperation with tourism businesses in the Township ■ Explore way-finding signage strategies to assist visitors in locating businesses situated in rural areas Engage the agriculture . Strengthen relationship with Simcoe County Farm Fresh sector ■ Promote agritourism within Economic Development Strategy . Explore opportunities to develop and grow equine industry ■ Develop marginal farmland, not Class A farmland ■ Encourage expansion of organic farms and local farmer's markets Engage the aggregate sector . Assess compatible businesses for gravel pit resources . Assess impacts of gravel truck traffic on Township roads Develop a strong tourism . Leverage existing brands without creating a new Township brand component within the ■ Develop strong relationships with recognized tourism brands (anchor tourism businesses) within economic development Township that attract visitors to the area (ski, golf, resort) strategy . Encourage the development and growth of the Township's anchor tourism businesses realizing their v significance in drawing visitors to the Township. LQ • Highlight the significance of the Township's tourism businesses within the community to communicate their economic value Cn ■ Once anchor tourism businesses have attracted visitors to Oro Medonte, develop tactics to p encourage visitors to spend more money in Oro Medonte thus stimulating the growth of all Co Township businesses W Encourage more travellers to stop off from the highway a meeting of tourism - businesses> coordinaOrtunities i shanc needs and explore=nership °Pp ss~ I owhe basin In Partnership discuss of toca► organizations waterfront ortunities S`mcoe r-- ticatton _ to the the laKes new product °PP of pddress duP anizations ImPCOVe access e boat ramps to to explore n with the C°unty - jourisrn orb ' ipreser4e and enhanc sinesses in partnership Tourism with weather dependenused trails strategy Develop rndu is tourism fac pevetoP a strong I J)V, SUGGESTS statement a vision/misslonncipies To To beacrestspplied in guiding P" aningful employment secure and- red taPe Minimize tination international des heritage, outdoor Healthy, ortunities aural Character atural beauty and recreational °PP 1 ~ preserv g community values Year-round tubs Nigh-paYing,lacal, and • Ctiversified tax base I usiness destinations i Greats b alt-town feet t~etin sm community input Cementation of this plan dead ers ctive an n visionary imp proactive d cf~ ' M O Co 013 w FpC~LiTAY~R IS stringent, well thought-out, well- An official Plan that consistent 1ed enforced, a rules'. consistently apo ,-lave clear , thvision to make -11 happen ,eadofsk4 progress • pest Place fn Ontario P c°n$e radices Water and energy rvation • Sustainable Green natural assets preserve Communication and Partnerships - Work has started on many items noted in the summary report; however participants were unaware of this. Finding ways to communicate these successes between Township, business community and residents would be very useful. - Many issues identified impacting local businesses reside in areas outside of Township business. It will be important to create and nurture relationships with all entities contributing to the success of the business community. Community Identity - Presently there is no community identity and brand. o This maybe helpful to unite North/South, New/Existing residents, Businesses/Community. - What does/is Oro Medonte known for in/outside its community? - Very divided on whether it is better to be a community of smaller communities or a community with one identity - Often stated that there was no city centre/core/downtown; however there was a divide in the room as to whether or not this was needed Tourism - Oro Medonte has very large anchor attractions and accommodations that are creating considerable economic impact for the municipality (jobs, taxes, building permits, visitor spending), however there is a lack of understanding of the economic significance of the tourism sector by the broader community. - Participants viewed tourism as a pillar of an overall Economic Development strategy. Agriculture - Agricultural sector was under-represented at sessions and surveys. Could be opportunities to engage this sector into the future to determine issues/challenges. W Lo CD Horseshoe Valley Development v O - This development was noted specifically by participants. Themes included: Co o Concerns regarding infrastructure capacity W o Need to have plans integrated with community values o Interested in contributing to the planning process 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... Page 18 of 83 U U L n m cis L _U 0 ca Q 0 U s= 0 ry ci3 T a Abaleils 0 a i, a { r C] I i is i i M OD O CF) T O cT3 M OD O O N O (B A . . n . I "..J 1 1 I ® % rions i i is i i 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... r IN Page 21 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... S anti Page 22 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... t' f_ Page 23 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... t' f_ Page 24 of 83 U U L n m c>3 L _U U Q _U U 0 ry c~ 0 T R Be ® ®T G ® B i® 6 -j .,quisnq s ° B M OD O LO N O (>3 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... M E Page 26 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... UJI Page 27 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... 3 Lij Page 28 of 83 M OD O CF) N O (B A a A 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... i P Page 30 of 83 10a) - Robin Dunn, Chief Administrative Officer; Shawn Binns, Direc... 4-4 Page 31 of 83 U U L n m c~ L _U U (6 Q _U U 0 ry T ® 6 r Alp 0 sdiysaaulaed pue uoileaiunuauaoo • M OD O N co O (B T v cQ CD w w 0 co w 1 0 0 J CD, D r1l U w CD O CD w W U) 0 CD p 10b) - Report No. HR 2010-02, Tamara... REPORT Tc h, )f ProudHeritage, Exciting Future Report No. To: #HR 2010-002 Council Prepared By: Tamara Obee Meeting Date: Subject: April 14, 2010 Motion # April Health & Safety Update Roll R.M.S. File RECOMMENDATION(S): Requires Action XI For Information Only It is recommended that: 1. Report # HR 2010-002 be received and adopted; 2. That POL-HS-2-01-14, POL-HS-2-01-15, POL-HS-2-01-16 and POL-HS-2-01-17 be enacted effective May 31, 2010; BACKGROUND: The majority of the information identified within this report was provided to Council at their Committee of the Whole meeting on January 20, 2010. The information has been updated to reflect the current status of the Health & Safety Program. The Township of Oro-Medonte Council, Chief Administrative Officer, Management, and Staff have a significant responsibility under the Occupational Health & Safety Act to ensure the safety and wellbeing of all workers and the workplace during the execution of municipal business. Early in 2008, the Municipality hired a Consultant to conduct a voluntary Workwell Audit to identify areas that required improvement in the Health & Safety program. The report of the Consultant was presented to Council in February 2008. As a result of the voluntary audit the Township undertook extensive enhancements to the Corporation's Health & Safety Program. Significant efforts were undertaken by a Health & Safety Audit Committee of employees to review and establish Health & Safety policies and procedures for the Municipality. During the review process by the Health & Safety Audit Committee, the Township was advised that a Workwell Audit would be undertaken by the WSIB. HUMAN RESOURCES Report No. HR 2010-002 April 14, 2010 Page 1 of 3 Page 34 of 83 10b) - Report No. HR 2010-02, Tamara... ANALYSIS: The WSIB Workwell Evaluator evaluated the Township's workplaces on August 19 & 20, 2009. During the audit, the Evaluator, through a series of questions, measured the elements of the Township's Occupational Health & Safety Program. The questions assisted the Evaluator to determine which areas require further investigation. A score of 75% is required to pass the Workwell Audit. An organization that does not pass the initial Workwell Audit is provided 6 months to improve their Health & Safety Program. If an organization does not, during their subsequent evaluation, meet the 75% required to pass the Workwell Audit, a premium surcharge will be applied. The surcharge ranges from 10 to 75% of WSIB annual premiums depending on the level of shortfalls. The Township of Oro-Medonte did not meet the 75% requirement and did not pass the initial WSIB Workwell Audit. A report was generated by the Evaluator outlining areas requiring further improvement and recommendations for such improvement. The Evaluator's report was received in late fall and a WSIB Workwell Audit Plan has been established. The Audit Plan has been received and reviewed by Council, the members of the Joint Health and Safety Committee and the Senior Management Team. The WSIB Workwell Audit Plan provides focus and direction on the areas of improvement the Municipality has undertaken and will continue to undertake over the next eight weeks, prior to the WSIB Workwell Evaluator's subsequent evaluation. The Workwell Audit requires that a Municipality analyses Accident/incident trends within the workplace of staff accidents, incidents and illnesses on an annual basis. A procedure has been drafted with respect to the timing and documents that will be included in the Township of Oro-Medonte Accident/[ncident Analysis titled Health & Safety Trends Review. (Attached for Council's information). Confidential attachments detailing the Updated WSIB Workwell Audit Plan, Health & Safety Trends and Summary of Workplace Inspections are provided under separate cover. The Workwell Audit Plan identified the requirement for the creation of several Township Policies. Attached for Council's consideration are the following four draft Township Policies. POL-HS-2-01-14 Safe use of Handheld Wireless Communication Devices POL-HS-2-01-15 Portable Audio Equipment in the Workplace POL-HS-2-01-16 Visitor Responsibilities (Administration Centre) POL-HS-2-01-17 Visitor Responsibilities (Transportation Services Yards & Oro-Medonte Community Arena) It is recommended that Council enact these policies as noted above with an effective date of May 31, 2010. May 31, 2010 has been chosen in order to allow time for the training of Municipal Staff on the policies prior to them being in force and effect. HUMAN RESOURCES April 14, 2010 Report No. HR 2010-002 Page 2 of 3 Page 35 of 83 10b) - Report No. HR 2010-02, Tamara... FINANCIAL: Funding for the work required within the WSIB Workwell Audit Plan is included within the approved 2010 operating budget. POLICIES/LEGISLATION: Occupational Health & Safety Act Health & Safety Policy Statement CONSULTATIONS: WSIB Workwell Evaluator Chief Administrative Officer Senior Management Team Joint Health & Safety Committee ATTACHMENTS: Procedure Health & Safety Trends Review POL-HS-2-01-14 Safe use of Handheld Wireless Communication Devices POL-HS-2-01-15 Portable Audio Equipment in the Workplace POL-HS-2-01-16 Visitor Responsibilities (Administration Centre) POL-HS-2-01-17 Visitor Responsibilities (Transportation Services Yards & Oro- Medonte Community Arena) Confidential attachments detailing the Updated WSIB Workwell Audit Plan, Accident/incident trends and Summary of Workplace Inspections are provided under separate cover. CONCLUSION: The Township of Oro-Medonte remains committed to the safety of our workers and over the past two years has and continues to make significant improvement to the Health & Safety program. ctfully submitted: Tamara Obee CHRP Manager Health & Safety, Employee Relations HUMAN RESOURCES Report No. HR 2010-002 April 14, 2010 Page 3 of 3 Page 36 of 83 10b) - Report No. HR 2010-02, Tamara... owiuhipof, Proud Heritage, Exch ng Future Department/Section Health & Safety Subject Health & Safety Trends Review PURPOSE Procedure # Updated: March 2010 The Township of Oro-Medonte is committed to the Health & Safety of their Employees, Contractors, Visitors, and the general public. This procedure is to establish a program for the review of incidents and injuries to determine causes in order to eliminate future reoccurrences. SCOPE Joint Health & Safety Committee and Senior Management Team. PROCEDURE The following documentation shall be reviewed on a monthly basis: u Workplace Inspection Tracking The following documentation shall be reviewed on a quarterly basis: i Lost Time Reports The following documentation shall be reviewed on a weekly basis as required: u Work Refusals u Joint Health & Safety Committee Recommendations A summary of all noted documentation shall be reviewed on an annual basis. A report on the Health & Safety status of the organization shall be submitted to Council for their review on an annual basis. All reviews shall be recorded in the minutes from the respective meetings and a copy of all reports shall be included in the meeting files. Procedure Page 37 of 83 10b) - Report No. HR 2010-02, Tamara... Tcowns ip of Proud Heritage, Exciting Future Department/Section Health & Safety Subject Safe use of Handheld Wireless Communication Devices PURPOSE Policy Policy # POL-HS-2-01-14 Enacted by Council: j Motion # The Township of Ora-Medonte recognizes the value of handheld wireless communication devices to employees. However, inappropriate use of cell phones and other communication devices while operating a vehicle or machinery can pose serious dangers to the public and the employee's safety. Inappropriate use of communication devices at work can cause injuries because it's distracting and may interfere with their proper and safe use of equipment and machinery. Devices and headphones or wireless ear pieces may also get tangled in machinery or interfere with the proper use of personal protective equipment. The purpose of this policy is to provide for safe, appropriate and consistent use of hand-held wireless communication devices by Township of Oro-Medonte staff. The devices covered by this Policy include cell phones, Blackberries, mobile phones, text pagers, and other wireless devices, whether owned by the Municipality or the individual worker (personal), and shall be collectively referred to as "Devices". SCOPE This policy applies to Council Members and all Employees, including full-time, part- time, seasonal, student, co-op, contract service employees and supplied labour. BACKGROUND The Ministry of Transportation, Ontario, presented Bill 118, an Act to amend the Highway Traffic Act to prohibit the use of devices with display screens and hand-held communication and entertainment devices and to amend the Public Vehicles Act with respect to car pool vehicles. It received Royal Assent on April 23, 2009 - taking effect September 1, 2009 and is known as the Countering Distracted Driving and Promoting Green Transportation Act, 2000 (the Act). The Act prohibits driving a motor vehicle: Ca While holding or using a hand-held wireless communication device that is capable of receiving or transmitting telephone communications, electronic data, mail or text messages (i.e. Blackberry, etc.); Page 1 of 2 Page 38 of 83 10b) - Report No. HR 2010-02, Tamara... ❑ While holding or using a hand-held electronic entertainment device or other device which is unrelated to the safe operation of a motor vehicle (i.e. MP3 Player, Mod, etc); ❑ If the display screen of a television, computer, or other device in the vehicle is visible to the driver (i.e. Laptop, etc.). POLICY: As the use of a hand-held "device" while driving or operating heavy equipment is distracting to the driver and increases accidents, it is the policy of the Township of Oro-Medonte that when employees are on Township business, whether driving a personal or Township vehicle or operating heavy equipment, hand-held communication devices must not be used while the vehicle is in motion. The preferred procedure is to pull the vehicle safely off the road, however in the event that is not possible, a hands-free device such as, but not limited to, a Bluetooth in-car speakerphone or a Bluetooth headset may be used. A hands-free device is provided with all Township cell phones and Blackberry's. An employee operating a Global Positioning System (GPS) navigation system, on Township business, whether driving a personal or Township vehicle is required to program the unit only when the vehicle is in park. The employee must pull over and stop the vehicle when it is safe and appropriate to do so prior to making changes to the route. An employee operating a GPS - Road Patrol System or Tablet PC's (laptops), on Township business, whether driving a personal or Township vehicle. is required to operate the unit only when the vehicle is in park. An employee, operating heavy equipment and all municipal vehicles of 1 ton size or larger must not use a "device" with headphones or wireless ear pieces as they may get tangled in machinery or interfere with the proper use of personal protective equipment. The use of "devices" is distracting and may interfere with the proper and safe use of equipment and machinery. This policy does not apply to the driver of a fire department vehicle, when responding to an emergency or to an employee contacting ambulance, police or fire department emergency services (911), in accordance with the provisions of the Act. Exempted staff members are prohibited from driving along taking calls unrelated to the emergency. OFFENCES: Penalties under the policy (as a result of the Act) are directed at the employee and not the employer. Any employee fined under the Act will be responsible for payment of the general penalty imposed. RESPONSIBILITY: It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of the policies of the Township of Oro-Medonte by completing POL-HR-01-Form 1. Page 2 of 2 Page 39 of 83 10b) - Report No. HR 2010-02, Tamara... Township of Proud Hem ' . tge, Fxcitzng Future Department/Section Health & Safety Subject Portable Audio Equipment in the Workplace PURPOSE Policy Policy # POL-HS-2-01-15 Enacted by Council: Motion # The Township of Oro-Medonte is dedicated to provide the highest quality of customer service through personal accountability, integrity and respect. The Township of Oro- Medonte also recognizes the importance of hazard awareness. Therefore, in order to ensure the continued highest level of customer service and Employee safety the Township of Oro-Medonte requires the restricted use of Personal Audio Equipment in all work areas. SCOPE This policy applies to all Employees, including full-time, part-time, seasonal, student, co-op, contract service employees and supplied labour. DEFINITION Personal Audio Equipment (PAE): Includes but is not limited to iPods, MP3 players, CD players, Walkman utilizing ear butts, headphones and earphones. POLICY: Inappropriate use of music devices reduces customer service levels and can endanger workers. The utilization of PAE's may cause distractions from an Employee's work and limit an Employee's ability to hear a ringing telephone, co-workers and supervisors addressing them, pages and two-way radio communication. Among other things, PAE's limit an individual's ability to hear alarms or sirens, and can impede the reaction to potential hazards. In addition, a PAE may interfere with the proper and safe use of equipment and machinery; and poses the risk that the PAE's and/or accompanying headphones may get tangled in machinery or interfere with the proper use of Personal Protective Equipment. Page 1 of 2 Page 40 of 83 10b) - Report No. HR 2010-02, Tamara... The use of PAE's is restricted during working hours. Employees may use their PAE during coffee breaks and/or lunch periods provided the use is confined to the Township's lunch room(s) or at other approved break location(s) as may be determined at the Employers sole discretion. PAE's may be used at a stationary work station provided the PAE is utilized with a speaker system and the noise generated does not interfere with the work of employees in surrounding work stations. Utilization of PAE's while operating a vehicle or machinery is addressed in POL-HS-2- 01-14 Safe use of handheld wireless communication cievices. RESPONSIBILITY: It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of the policies of the Township of Oro-Medonte by completing POL-HR-01-Form 1. Page 2 of 2 Page 41 of 83 10b) - Report No. HR 2010-02, Tamara... Tc~wn zhip of o Proud eritcl7e, Excifing Future Department/Section Health & Safety Subject Visitor Responsibilities (Administration Centre) PURPOSE Policy Policy # POL- HS-2-01-16 Enacted by Council: Motion # To ensure protection is provided to Employees and Visitors alike, visitor activities are controlled. This policy ensures that activities of every person granted access to the work place do not endanger the Health and Safety of employees or the visitor. In the event of an emergency evacuation the Municipality must ensure the safe removal of all persons within a facility. SCOPE This policy applies to all Council Members, Employees, including full-time, part-time, seasonal, student, co-op, contract service employees who work in municipal or municipally owned or controlled offices, facilities and work sites, Chamber of Commerce staff and all visitors to the Administration Centre. RESPONSIBILITIES The Township shall make all Council Members, Employees and Chamber of Commerce staff is aware of the Visitor Responsibilities policy. Supervisors and Managers shall monitor their employees' compliance with the policy and address any contraventions of the policy with the employee and Human Resources (as necessary). Council Members, Employees and Chamber of Commerce staff shall comply with the Visitor Responsibilities policy. DEFINITION Visitor: Any person that this not regularly employed within the Administration Centre that enters the working space beyond the designated customer service area. This definition includes Council Members, Fire Personnel, Transportation Services Personnel, Recreation & Community Services Personnel (outside), Chamber of Commerce staff and Board Members. Page 1 of 3 Page 42 of 83 10b) - Report No. HR 2010-02, Tamara... POLICY All entrances to the Administration Centre shall remain locked except for the front door at the Reception area. To ensure the safety of all visitors the following responsibilities must be communicated. All employees are required to enforce this policy. Each visitor must read the visitor responsibilities and sign in at reception and wear a visitor's identification tag. A "Visitor" that has and wears a Township issued name tag will not be required to wear a visitor's identification tag. It is the responsibility of the municipal employee (host) to remain with the visitor at all times. Visitors attending a meeting of Council, Committee or Working Group shall be required to record their attendance on the designated meeting attendance sheet. Visitors attending these meetings shall not be permitted beyond the Council Chambers, Robinson Room or the designated customer service area unless signed in on the Visitor Sign In Log. Visitors must: ❑ Sign in and sign out in the log, after reading their visitor responsibilities. ❑ Wear a visitor's identification tag ❑ Remain with their designated host. ❑ Wear the appropriate personal protective equipment where required. ❑ Report immediately to your host, any injury/ illness or hazard, no matter how minor. ❑ Remain out of restricted areas. ❑ Follow all posted signs and rules. ❑ In the event of an emergency follow the instructions of your host and remain in the gathering area until given further instruction. FORMS Visitor Sign in Log It shall be the responsibility of all employees of the Township of Ora-Medonte to ensure that they are aware of the policies of the Township of Oro-Medonte by completing POL-HR-01-Form 1. Page 2 of 3 Page 43 of 83 10b) - Report No. HR 2010-02, Tamara... T()L41YL5{Ybj7 U~/. ,if ,~4 VISITOR SIGN IN LOG Proud Heritage, Exciting Future To ensure the safety of all visitors the following responsibilities must be communicated. All employees are required to enforce this policy. Each visitor must read the visitor responsibilities and sign in at reception and wear a visitor's identification tag. It is the responsibility of the municipal employee (host) to remain with the visitor at all times. Visitors must: ❑ Sign in and sign out in the log, after reading their health and safety responsibilities. ❑ Wear a visitor's identification tag. ❑ Remain with their designated host. ❑ Wear the appropriate personal protective equipment where required. ❑ Report immediately to your host, any injury / illness or hazard, no matter how minor. ❑ Remain out of restricted areas. ❑ Follow all posted signs and rules. ❑ In the event on an emergency follow the instructions of your host and remain in the gathering area until given further instruction. By signing this log you acknowledge the responsibilities as a Visitor in the Township of Oro- Medonte Administration Centre. Date Print Name Person Visiting Time Time Tag In Out # Page 3 of 3 Page 44 of 83 10b) - Report No. HR 2010-02, Tamara... Wowwhlp 0j Prod Heritage, Exciting Future Department/Section Health & Safety Subject Visitor Responsibilities (Transportation Services Yards & Oro-Medonte Community Arena) PURPOSE: Policy Policy POL- HS-2-01-17 Enacted by Council: Motion # To ensure protection is provided to Employees and Visitors alike, and visitor activities are controlled. This policy ensures that activities of every person granted access to the work place do not endanger the Health and Safety of employees or the visitor. In the event of an emergency evacuation the Municipality must ensure the safe removal of all persons within a facility. SCOPE: This policy applies to all Council Members, Employees, including full-time, part-time, seasonal, student, co-op, contract service employees who work in municipal or municipal owned or controlled offices, facilities and work sites and all visitors that Township employees may have. RESPONSIBILITIES: The Township shall make all Council Members and Employees aware of the Visitor Responsibilities policy. Supervisors and Managers shall monitor their employees' compliance with the policy and address any contraventions of the policy with the employee and Human Resources (as necessary). Council Members and Employees shall comply with the Visitor Responsibilities policy. DEFINITION: Visitor: Any person that this not regularly employed within the Transportation Services Yards or Oro-Medonte Community Arena entering a restricted working area. This definition includes Council Members, Fire Personnel, Administrative Centre Personnel, Recreation & Community Services and Transportation & Environmental Services Personnel where applicable. Page 1 of 2 Page 45 of 83 10b) - Report No. HR 2010-02, Tamara... POLICY: To ensure the safety of all visitors the following responsibilities must be communicated. All employees are required to enforce this policy. Each visitor must read the visitor responsibilities. It is the responsibility of the municipal employee (host) to remain with the visitor at all times. The Municipal Employee (host) is also responsible to inform the respective Workplace Foreman/Supervisor of the arrival and departure of a visitor. Visitors must: ❑ Read their Visitor responsibilities prior to entering a restricted working area. ❑ Remain with their designated host. ❑ Wear the appropriate personal protective equipment where required. ❑ Report immediately to your host, any injury / illness or hazard, no matter how minor. ❑ Follow all posted signs and rules. ❑ In the event of an emergency follow the instructions of your host and remain in the gathering area until given further instruction. It shall be the responsibility of all employees of the Township of Ora-Medonte to ensure that they are aware of the policies of the Township of Oro-Medonte by completing POL-HR-01-Form 1. Page 2 of 2 Page 46 of 83 13a) - Correspondence dated March 8, 2010 from Janis Hamilton, Secr... Oro-Medonte Horticultural Society Mayor H. Hughes & Councillors 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes and Council: uU=u 0 4 } r ED. MAR 1 t 2010 T`V-NH►1 We were just delighted to receive confirmation from Shawn Binns advising us that the 2010 ratification of the grant requests had been completed and our grant for $2,000 had been accepted. With the economic times being what they are, we just want to say a special thank you for also waiving the fees of $1613.50 for the use of the Oro-Medonte Community Centre Banquet Hall and the Old Town Hall. Our Society is eager to get digging yes, even after our very short winter so the gardens in Oro- Medonte can be on their best to show visitors and residents alike. Most enthusiastic, is the dedicated crew at the Arena Garden. With the new amended soil now on the bed, we are able to follow through with plans to make that garden a real show-stopper for those who travel the highway or those who use the facilities. More than anything, we truly appreciate your incredible staff that have done everything possible to see that our gardening dreams have indeed turned into reality. We certainly do want to mention that as required by the Ontario Horticultural Association, we have submitted our volunteer hours for 2009. This past year we proudly donated 4419.5 hours on behalf of our Society. For beautification in the Township, we gave 409 hours. Our 3 youth clubs benefited from 449 hours from the dedicated leaders of those groups in our schools. Community events and special projects totalled over 1500 hours. Page 47 of 83 13a) - Correspondence dated March 8, 2010 from Janis Hamilton, Secr... Our executive is still very dedicated to planting Native so to conserve water and maintenance; therefore, we will continue to print our Society's "Native Trees and Shrubs of Simcoe County" booklet free to any resident within the Township. The crowning glory for our Society last year was the Grand Opening of Bayview Memorial Stream Restoration Project in conjunction with the Township. Your staff were truly amazing to work with and we do appreciate all the input, time and energy they dedicated into making this project outstanding and benefiting the Township and it's visitors for many years to come. We again thank you for nominating us for the awards for this project as well. Just an unexpected bonus! Thanks again for having the foresight and belief in our Society that we will continue to create beauty within the Township and thanks to your grant we will be able to accomplish our goals. Sincerely, r, Janis Hamilton Secretary Page 48 of 83 13b) - Correspondence dated March 24, 2010 from James Thomson, Exec... C9 ~ °AJfifi-flh~ l CANCLR SUPPORT COMMUNITY J. Douglas Irwin, Clerk Township of Oro-Medonte PO Box 100 Oro, ON LOL 2X0 Dear Mr. Irwin, MAR .3 n 2010 ORO-MEDONTE TOWNSHIP Gilda's Club Simcoe Muskoka 93 Bell Farm Road Suite 120, Lower Level Barrie, ON L4M 5G1 Tel: (705) 726-5199 Fax: (705) 726-7101 www.gildasclubbartie.org Wednesday, March 24, 2010 On behalf of the Board of Directors of Gilda's Club Simcoe Muskoka, we are writing to express our sincere appreciation of your donation of $200.00 towards the "Open the Red Door" Campaign. Gilda's Club Simcoe Muskoka will be the second Gilda's Club to open in Canada, providing a free program of emotional and social support for all residents of Simcoe County, Muskoka-Parry Sound, Grey Bruce and Dufferin Counties who are touched by cancer. Gilda's Club Simcoe Muskoka has come a long way in the past few months having almost completed construction of our clubhouse located on Quarry Ridge Road. This wonderful location is adjacent to Royal Victoria Hospital and just steps away from the future Simcoe Muskoka Regional Cancer Centre and Rotary House, the lodge for cancer patients and their families. Together, the three facilities will provide comprehensive cancer care for the body, soul and spirit. Your contribution will help us fulfill our goal of creating a place where members join with other "member experts" at living with cancer through the unique Gilda's Club program. Sincerely, James Thomson Executive Director I think in the beginning when I first got to Gilda's Club I thought I was dying, and I was living like I was dying. And now I`m LIVING, so that's what's so wonderful about Gilda's Club. It gives you hope! Club Member, New York City Page 49 of 83 13c) - Correspondence dated March 2, 1010 from Gill Tillmann, Devel... March 2, 2010 Couchiching Jubilee House Empowering vulnerable women to improve their quality of fife through a program of individualized support and transitional housing Council of the Township of Oro-Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Dear Mayor and Council Members, . MAR i § 1010 ORC)-ii1tED0NT,=: g Tt3WNSIH;w Couchiching Jubilee House is grateful for your donation of $350.00. Thanks to the support and generosity of the Township of Oro-Medonte the vulnerable women in our community are making positive changes in their lives. Our 50th family moved back in to the community with a new confidence in their future. Our 60th child moved into the house last month. Together, we are making a difference in our community, one family at a time. As we look to 2010, Couchiching Jubilee House is anticipating a very busy year. Like our residents, we are facing homelessness. In the fall of 2011 our lease expires and we will be spending next year looking for a new house. The house is the foundation of our program. It is the residence that initially brings our families to a place of warmth, security, and wellbeing. Through the friendships developed in the house, the residents become part of a welcoming CJH family. We are hoping to find a building with four apartments as our program is always faced with a waiting list of homeless and near homeless families. Your continued support is so valued at this time of transition. With your support and the support of our community, we know we will find a new home and keep our program alive! Thank you again for your support of our program and the women and children it reaches. Sincerely, Gill Tillmann Development Coordinator GT/rj P.O. Box 272, Orillia, Ontario L3V 6J6 Phone:(705) 326-4337 Fax:(705) 326-2767 Email: iubileehouseOsvmoatico.ca Web: www.iubileehouse.ca Supported in part by ~woR Page 50 of 83 -v v CD Cn 0 00 W 1 Post Residential Program Supports Weekly post resident support group Monthly Family Kitchen Wraparound meetings on request . Invitations to special events community supports . Access to educational grants . Ongoing support from staff & volunteers This project has received funding support from the County of Simcoe. V V f Couchiching Jubilee House is supported by our local community including local churches, businesses, organi- zations, grants and personal donations. - 7a n.2010 Supported in part by WORKS Registered Charity. 487282461© RROOOI CHouse ,Tub*11ee Empowering vulnerable women to improve their quality o f life through individualized support and transitional housing 705-326-4337 fax 705-326-2767 Email- jubileebouse @sy111pat1Co.Ga Website: www jubileehousexa P.O.Box 272, Ori ia, On, L3V 6J6 w 0 CD 0 a. 0 N n. 0 n. v N j O U1 0 0 W 13d) - Correspondence received March 18, 2010 from Sheilagh Croxon,... Mayor Harry Hughes 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Harry Hughes, MAID 1 a 2glo ~ C. RO-MEDOI TF TOWNSHIP ONTARIO COACHES WEEK As you may know, National Volunteer Week is fast approaching and what better way to recognize volunteers than to celebrate the thousands of community coaches in the province. April 17 through to the 25th has been designated as Ontario Coaches Week - an initiative launched by the Coaches Association of Ontario in 2006 with the support of both the Province of Ontario and the Federal Government. The goal of the week is to help bring quality sport programs to thousands of children by inspiring more Ontarians to take up coaching as their volunteer activity. Good coaches can positively influence a child's self-confidence and attitude toward sport and fitness and health as a lifelong pursuit. During Ontario Coaches Week, over 1,000 men and women will be attending FREE clinics and workshops across Ontario to develop their skills and learn more about coaching young people and becoming a better coach. This program was designed to recruit all young and old into coaching - grandmothers and grandfathers, young people, teachers, and more women. Coaching workshops will be held in over 30 different communities from Chapleau to Kitchener, Greely to Sarnia. As we celebrate Ontario Coaches Week, we ask every community to join us in celebrating all of Ontario's MANY coaches who dedicate hours to help build teams, develop sport skills, and make us proud as we celebrate athletic accomplishments. There are a number of ways for your community to get involved: • PROCLAIM, DECLARE, or DESIGNATE "Coaches Week" in your town or community, in your clubs, and schools. See sample attached. • Write an article recognizing the hours and dedication of a role model coach. Call the local newspaper or radio station and get it published. Let local media know coaches have their own week in Ontario. • Nominate a coach for an award by contacting a Provincial Soort Organization and find out about their award process. Submit a nomination for Ontario's Coach-of-the-Month. Create your own community coach recognition award. • Buy your coach breakfast during Ontario Coaches Week or just say "Thanks Coach!" I hope your community will join us in our efforts. For more information about Ontario Coaches Week or the Coaches Association of Ontario, please visit us online at www.coachesontario.ca or phone us directly at (416) 426-7086, toll free 1-888-NCCP-ONT. Yours in Coaching, Sheilagh Croxon, Chair, Coaches Association of Ontario Canada Coaches Eoackses Association of Ontario 3 Concorde Gate, Suite 108, Toronto ON M3C3N7 Page 52 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... %yu•.- Lake Simcoe Region conservation -r; Authority BOARD OF DIRECTORS' MEETING NO. BOD-01-10 Friday, February 26, 2010 South Shore Community Centre 205 Lakeshore Drive Barrie, ON NEWMARKET, ON MINUTES Board Members Present Councillor V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor K. Ferdinands Regional Councillor J. Grant Councillor B. Huson Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Deputy Mayor G. Wauchope Mayor J. Young Regrets: Councillor B. Drew, Vice-Chair Councillor G. Campbell Mayor R. Grossi Regional Councillor H. Herrema Councillor E. MacEachern Mayor R. Stevens Staff Present M. Walters, Aj Chief Administrative Officer B. Kemp, Director, Conservation Lands J. Lee, General Manager, Corporate & Financial Services K. Neale, A/Director, Corporate Services R. Baldwin, Director, Planning & Development Services D. Goodyear, Director, Source Water Protection B. Booth, Manager, Planning, Regulations & Enforcement G. Casey, Coordinator, BODJCAO, Projects & Services Guests: K. Hill, Hill Hunter Losell (LSRCA) H. Walker, Trent Talbot River Association J. Johnson, Innisfil District Association(IDA) N. Rolfe, Environmental Defence Q. Annibale, Town of Innisfil S. Rosenthal, Kimvar Enterprises Inc. D. Edwards, 1800 FM J. Hassley, 1800 FM B. Haine, Barrie Advance M. Bruineman, Barrie Examiner P. Johnson, IDA M.J. Brinlas, IDA N. Herdenuch, Degrassi Point M. Massman, Town of Innisfil(Residents) D. Avery, IDA A. Truyens, Water Watchers M. Agnew, Town of Innisfil(Residents) A. Green, Moon Point J. Holland, City of Barrie A. Crandell, Town of Innisfil(Residents) L. & F. Little, Town of Innisfil(Residents) M. Tijou-Boardman, IDA L. Chepurnyj, IDA D. Davidson, Town of Innisfil(Residents) B. & T. Potman, IDA 1. Hurd, Town of InnisfiI(Residents) W. Rushworth, Town of Innisfil(Residents) J. Shankman, Geranium Corporation E. Rumm, Geranium Corporation M. Giampietri, Geranium Corporation N. Wale, Town of Innisfil (Residents) T. & M. Kinnear, Town of Innisfil (Residents) DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. Page 53 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26th, 2010- Minutes Page 2 of 9 1. APPROVAL OF THE AGENDA Moved by: J. Rupke Seconded by: G. Wauchope BOD-013-10 RESOLVED THAT the content of the Agenda for the February 26th, 2010, meeting of the Board of Directors be approved as amended to include the Tabled Items and Other Business Agenda. CARRIED 11. ADOPTION OF THE MINUTES (a) Board of Directors - Soecial Meeting Januarv 5th. 2010 Moved by: J. Grant Seconded by: E. Bull BOD-014-10 RESOLVED THAT the minutes of the Special Board of Directors Meeting No. SP-01-10 held on January Sth, be adopted and approved as printed and circulated. CARRIED (b) Board of Directors - Januarv 22"d. 2010 Moved by: J. Young Seconded by: A. Nuttall BOD-015-10 RESOLVED THAT the minutes of the Board of Directors Annual General Meeting No. BOD-01-10 held on January 22"d, 2010, be adopted and approved as printed and circulated. CARRIED (c) Administrative Committee Moved by: J. Grant Seconded by: J. McCallum BOD-016-10 THAT the minutes of the Administrative Committee meeting held on February 10th, 2010, be received; and FURTHER THAT the recommendations contained within the minutes be approved as presented. CARRIED (d) Conservation Ontario Council Moved by: J. O'Donnell Seconded by: G. Wauchope BOD-017-10 RESOLVED THAT the minutes of the December 7th, 2009, meeting of Conservation Ontario Council be received. Page 54 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 261h, 2010 - Minutes Page 3 of 9 III. ANNOUNCEMENTS There were no announcements. IV. PRESENTATIONS None scheduled for this meeting. V. HEARINGS None scheduled for this meeting. VI. CLOSED SESSION Moved by: K. Ferdinands Seconded by: E. Bull BOD-018-10 RESOLVED THAT the Board of Directors move to Closed Session to deal with confidential legal matters; and THAT Authority staff present at the meeting remain in the meeting room for this discussion. CARRIED Moved by: J. O'Donnell Seconded by: J. Rupke CARRIED RESOLVED THAT the Board of Directors rise from Closed Session. VII. DEPUTATIONS (a) Mr. Hueh Walker. Trent Talbot River Association Mr. Hugh Walker provided a presentation to the Board regarding the Trent Talbot River and the Permit to Take Water process. Moved by: J. O'Donnell Seconded by: J. Grant BOD-019-10 RESOLVED THAT the presentation provided by Mr. Hugh Walker regarding the Trent Talbot River and the Permit to Take Water process be received; and FURTHER THAT the LSRCA Board of Directors send a letter to the Minister of the Environment endorsing the principles of the Trent Talbot River Association in that: • The PTTW system should be inclusive of all stakeholders, unbiased and integrated; • The process should include cumulative impact assessments as a component of the application process; • Monitoring requirements for adverse impacts associated with significant water takings should be a condition of permit approval; and Page 55 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26`h, 2010- Minutes Page 4 of 9 • The process should include PTTW conditions requiring remedial action where required monitoring identifies adverse impacts. CARRIED Chair Hackson thanked Mr. Walker for his presentation and confirmed that a letter will be sent to the Minister of the Environment with the above resolution by the end of day. (b) Innisfil District Association & Environmental Defence Mr. Jon Johnson and Mr. Nicholas Rolfe provided a presentation to the Board on behalf of the Innisfil District Association and Environmental Defence. A copy of this presentation can be accessed at www.lsrca.on.ca Moved by: A. Nuttall Seconded by: E. Bull BOD-020-10 RESOLVED THAT the presentation provided by Mr. Jon Johnson, Innisfil District Association and Mr. Nicholas Rolfe, Environmental Defence, in relation to the Section 28 Permit Application for the Big Bay Point Resort Development be received. CARRIED (c) Town of Innisfil - Mr. Quinto Annibale (Leeal Counsel) Mr. Quinto Annibale, Loopstra Nixon LPP, legal counsel to the Town of Innisfil provided a presentation to the Board of Directors on behalf of the Town of Innisfi. A copy of this presentation can be accessed at www.lsrca.on.ca Moved by: J. McCallum Seconded by: J. Rupke BOD-021-10 RESOLVED THAT the presentation provided by Mr. Quinto Annibale, Loopstra Nixon LLP, legal counsel for the Town of Innisfil, in relation to the Section 28 Permit Application for the Big Bay Point Resort Development be received. CARRIED (d) Kimvar Enterprises Inc. Ms. Susan Rosenthal, Davies Howe Partners, provided a presentation to the Board on behalf of Kimvar Enterprises Inc. A copy of this presentation can be accessed at www.lsrca.on.ca Moved by: E. Bull Seconded by: K. Ferdinands BOD-022-10 RESOLVED THAT the presentation provided by Ms. Susan Rosenthal, Davies Howe Partners on behalf of Kimvar Enterprises Inc., in relation to the Section 28 Permit Application for the Big Bay Point Resort Development be received. CARRIED Page 56 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26`h, 2010- Minutes Page 5 of 9 X. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 1(a) and 4 were identified for separate discussion. XI. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: J. Grant Seconded by: G. Wauchope BOD-023-10 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 2. Correspondence BOD-024-10 RESOLVED THAT the correspondence listed in the agenda as item (a) through (f) and (g) of the Tabled Items Agenda be received. 3. Monthly Communications Update BOD-025-10 RESOLVED THAT the Monthly Communications Update - Summary, for the period December 1-31, 2009, and January 1-31, 2010, be received for information. 5. Policies and Procedures for CA Plannine Activities BOD-026-10 RESOLVED THAT Staff Report No. 04-10-BOD regarding the MNR Policies and Procedures for Conservation Authority Plan Review and Permitting Activities be received for information. 6. Year End Planning Activitv Report - 2009 BOD-027-10 RESOLVED THAT Staff Report No. 05-10-BOD regarding the year end monitoring of planning and development applications for the period January 1 2009 to December 31 2009, the Summary of Plans of Subdivision and the Summary of Major Planning Initiatives be received for information. 7. Proposed Trans Canada Trail - Townships of Brock and Scueoe BOD-028-10 RESOLVED THAT Staff Report No. 06-10-BOD regarding the proposed Trans Canada Trail section in Brock and Scugog Townships be received; and Page 57 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26`h, 2010 - Minutes Page 6 of 9 FURTHER THAT Kawartha Trans Canada Train Inc.'s proposal to enter into an Access Agreement with Ontario Realty Corporation to establish said trail be endorsed. X11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179106 Councillor Agnew referenced the projects listed within this summary report that relate to shoreline restoration work and inquired if there is any way to recognize the efforts of those performing these works. Staff responded that often these works are done in consultation with the Authority's Stewardship Team and in some instances are partially funded through Authority programs. Staff will explore the opportunity of formally recognizing this work. Moved by: S. Agnew Seconded by: J. Rupke BOD-029-10 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. CARRIED (a) Section 28 Permit Application - Big Bav Point Resort Development The Board dealt with Staff Report No. 08-10-BOD regarding the Section 28 Permit Application. The General Manager, Watershed Management provided a brief overview and background regarding this Staff Report. Staff responded to Councillor Agnew's concern with the protection of the habitat that currently exists until new habitat has been constructed in the area in question by advising that a variety of staff with an extensive complement of expertise was involved with this process from the onset. Staff will continue to monitor the work being done to ensure that the level of commitment by the applicant in relation to the reforestation and creation of habitat is met. Staff will bring a report to the Board once the work has been completed. The Board requested that consideration of Staff Report No. 08-10-BOD be done through a recorded vote. Following are the results of this vote: Page 58 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26 h, 2010- Minutes Page 7 of 9 Moved by: A. Nuttall Moved by: J. O'Donnell BOD-030-10 RESOLVED THAT Staff Report 08-10-BOD regarding the application under Ontario Regulation 179/06 submitted by Kimvar Enterprises Inc. to clear trees within a portion of the property referred to as Stage 1A within the Big Bay Point Resort Development in the Town of Innisfil, Part of Lots 26 to 30, Concession 13 be approved subject to the conditions as specified on the attached permit. Member In Favour Opposed x S. Agnew E. Bull K. Ferdinands J. Grant V. Hackson B. Huson J.McCallum A. Nuttall J. O'Donnell J. Rupke J. Taylor G. Wauchope J. Young CARRIE ) x x x x x x x x x x x 11 In Favour x 2 Opposed Page 59 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26`h, 2010 - Minutes Page 8 of 9 4. Budget Status Resort - 2009 Year End Uadate The Board dealt with Staff Report No. 03-10-BOD regarding the status of the Authority's budget for the year ending December 31, 2009. Moved by: J. Young Seconded by: G. Wauchope BOD-031-10 RESOLVED THAT Staff Report No. 03-10-BOD regarding the Authority Budget Status for the twelve month period ending December 31, 2009, be received. CARRIED X111. CLOSED SESSION Moved by: A. Nuttall Seconded by: J. Rupke BOD-032-10 RESOLVED THAT the Conservation Authority's Board of Directors move to Closed Session to discuss confidential human resource matters; and FURTHER THAT the A/CAO, General Manager, Conservation Lands, General Manager, Corporate and Financial Services, A/Director, Corporate Services and the Coordinator, BOD/CAO, Projects and Services, remain in the meeting for the discussion. CARRIED Moved by: A. Nuttall Seconded by: J. O'Donnell BOD-032-10 RESOLVED THAT the Board of Directors rise from Closed Session and report their progress. CARRIED (a) Legal Services Status Reoort-2009 Year End Uadate Moved by: J. Grant Seconded by: B. Huson BOD-033-10 RESOLVED THAT the Confidential Legal Services Status Report for the twelve months ending December 31, 2009, be received for information. CARRIED XII OTHER BUSINESS No Other Business identified. Page 60 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD-02-10 February 26th, 2010- Minutes Page 9 of 9 XII. ADJOURN Meeting adjourned at 12:50 p.m. on a motion by J. Taylor. Coun for V. Hackson M. Walters Chair A/Chief Administrative Officer Page 61 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... i Announcements: LSRCA Staff Announcements Gayle Wood advised of the following staff appointments, introductions and changes: • Ms. Jocelyn Lee - promoted to General Manager, Corporate and Financial Services (previously held the position of Manager, Finance), • Dr. Ben Longstaff - promoted to Manager, Integrated Watershed Management (previously held the position of Science and Research Coordinator), • Introduced Mr. Warren Yerex to the Board. Warren is with the Authority in the capacity of Sub-watershed Planning Specialist and Program Advisor. r Vice Chair Bobbie Drew, Jocelyn Lee, Chair Virginia Hackson, Gayle Wood. X • Announced the departure of Mr. Ken Neale, A/Director, Corporate Services. Ken will be leaving the Authority effective April 14th, 2010, to assume the position of Director of Communications with the Town of East Gwillimbury. ' f A 9 Vice Chair Bobbie Drew, Mayor James Young, Ken Neale, Chair Virginia Hackson, Gayle Wood Vice Chair Bobbie Drew, Warren Yerex, Ben Longstaff, Mike Walters, Chair Virginia Hackson, Gayle Wood Chair Hackson announced the appointment of Gayle Wood to the Oak Ridges Moraine Foundation Board representing Conservation Ontario. - . Lake Simcoe Region Conservation Authority, ' 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E-mail: infoBIsrca.on.ca Web site: www.lsrca.on.ca * a Page 62 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... Chair Hackson announced the appointment of Gayle Wood to the Lake Simcoe Coordinating Committee and the appointment of Dr. Ben Longstaff to the Lake Simcoe Science Advisory Committee. In addition, Councillor Sandy Agnew, Township of Oro-Medonte and LSRCA Board Member has also been appointed to the Lake Simcoe Coordinating Committee. Relocation of the Holland Marsh Drainage Svstem Councillor McCallum advised that the Tribunal Decision from the Province has been issued and the recommended adjustments to the Engineer's Report for the Relocation of the Holland Marsh Drainage System have been made. The municipality has moved forward with the third reading of the By-Law. This will permit the municipality to move ahead with addressing the issues/concerns as identified within the Report. Lake Simcoe Conservation Foundation -Annual Fundraisine Dinner Cheryl Taylor, Executive Director, LSCF, reminded the Board Members of the upcoming 22nd Annual George R. Richardson Conservation Dinner, April 16th, 2010, and requested their assistance in sharing this information with their respective Council Members and encourage attendance. Meetine with Minister Jeffrev. Ministrv of Natural Resources Chair Hackson advised that with the Chair and General Manager of Conservation Ontario, and as the Vice Chair of Conservation Ontario, she attended a meeting with the new Minister of Natural Resources, The Hon. Linda Jeffrey. Chair Hackson reported this was a very positive and productive meeting and looks forward to continued dialogue with the Minister and her staff. Staff Resorts: • The Board dealt with and approved Staff Report No. 08-10-BOD regarding the Draft Lake Simcoe Region Conservation Authority Technical Guidelines for Stormwater Management Submissions. The Board applauded staff for this document indicating that a number of municipalities are waiting for such guidelines. The document will be circulated concurrently to all municipalities and to the public for comment. • The Board dealt with and approved Staff Report No. 11-10-BOD regarding the comments of the LSRCA in response to the Lake Simcoe Protection Plan EBR posting in relation to the Proposed Shoreline Protection Regulation; Draft Lake Simcoe Phosphorus Reduction Strategy; and the Water Quality Trading in the Lake Simcoe Watershed: Feasibility Study. The comments will be submitted to the Ministry of the Environment through the EBR and to Conservation Ontario. - r - . Lake Simcoe Region Conservation Authority, ' 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E-mail: infoB1srca.on.ca Web site: www.lsrca.on.ca * a Page 63 of 83 13e) - Lake Simcoe Region Conservation Authority, minutes of meetin... The Board dealt with and approved Staff Report No. 12-10-BOD regarding LSRCA staff involvement, to date, on the implementation of the Lake Simcoe Protection Plan. The CAO reviewed the Staff Report and indicated that with the Chair, she has met with Policy Staff from Minister Gerretsen's office to discuss the role of the LSRCA in the area of Sub Watershed Planning, Tier II Water Budgeting, and extending the regulation into the areas of the City of Orillia and the City of Kawartha Lakes which are currently outside the Authority's jurisdiction. The LSRCA continues to advise that this work cannot be done without appropriate provincial funding. Chair Hackson will be meeting with the Minister in the very near future in order to review the role and responsibilities of the LSRCA and the funding required to complete the required work. Other Business Countv of Simcoe - Conservation Authoritv Review Sub-Committee The Board received information regarding the "Conservation Authority Review Sub-Committee" established by County of Simcoe. - r - . Lake Simcoe Region Conservation Authority, ' 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E-mail: infoBIsrca.on.ca Web site: www.Isrca.on.ca * a ' Page 64 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of 6 DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Barycky, G.A. Walker, J. Swick, V. Nihill, R. Hackney, J. LeFebvre REGRETS: P. File, B. Desroches, C. Moore GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION # APR ~ 8 ?810 1. Call to Order VNs 7-G.A. Walker called the meeting to order at 7:00 p.m. 2. Approval of the agenda Moved by: V. Barycky Seconded by: J. Lefebvre That the agenda be approved as circulated. CARRIED 3. Approval of the minutes of the previous meeting Moved by. V. Barycky Seconded by: J. LeFebvre That the minutes of the Board meeting held on January 14, 2010 be approved. CARRIED 4. Business arising from the minutes 4.1 Laurin/Green B. Molesworth sent both Mr. Laurin and Mr. Green letters outlining the Board's position. B. Molesworth contacted an independent insurance adjuster to inspect Mr. Laurin's roof, but we haven't heard anything yet. In the letter to Mr. Green, B. Molesworth told him that the Board wasn't agreeable to his proposal and asked him to provide us and the Town Inspector with an itemized list of needed repairs. 5. Approval of the accounts Moved by: A. Campbell Seconded by: V. Nihill That the accounts for the month of January 2010 totalling $462,068.98 be approved. CARRIED Page 65 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom Page 2 of 6 ITEM ISSUE ACTION 6. Reports of Board Committees 6.1 Finance Committee A. Campbell distributed the Library financial statement for the month ending January 31, 2010. He commented that payroll expenses are where they should be. Some budget lines have large payments once or twice a year, so the percentage already paid out seems a little high. The report was adopted. B. Molesworth stated that he has a draft of the final figures for 2009. The Operating Budget saw a return of approximately $11,000.00. Due to the early problems with the expansion project, the Capital Budget was over spent. 6.2 Fundraising Committee - Community Campaign Launch B. Molesworth distributed posters advertising the launch of the community fundraising campaign. Three authors will becoming to read at the event thanks to Authors at Harbourfront Centre. F. Kemp has had refreshments for the event donated. B. Molesworth stated that he hoped Board members would attend. A display will be put up at the Mountainview Mall to raise awareness of the Library's fundraising campaign. It is being staffed by volunteers that R. Yeatman, from the Friends of the Midland Public Library, has recruited. Advertising about the launch of the community campaign is being donated by both The Free Press and The Mirror. PSAs have been sent out to local radio stations. Township of Tinv Unfortunately, the Township of Tiny, at the last minute of their budget deliberations, removed our request for a donation of $100,000.00, to be paid over 5 years, from their 2010 budget. This is a big disappointment. Chairman, G.A. Walker, stated that Tiny Township residents use the Library a lot and should be donating. Page 66 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 6 DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued 6.3 Building Committee B. Molesworth reported good progress with the expansion. Staff have been going over to have a look, wearing hard hats and steel toed boots. B. Molesworth spoke to the St. Paul's Church Friendship group and they all had very positive comments about how the building looks. We will close for two weeks to move out of the old building into the expansion while the inside of the old part is refurbished. Closed dates are from Monday, March 8th to Saturday, March 20th, inclusive. We will re-open on Monday, March 22°d The new shelving and a crew of movers will arrive on Monday, March 8t". Library services will operate from the lower level assembly room. Accessibility will be difficult for those using walkers or wheelchairs but, as we did when the wheelchair ramp was demolished, Staff will speak with patrons they know will need help gaining access and ask them to call ahead so that we can bring them in through the back receiving area where there is a lift. The Library will close again toward the end of May to move back into the old part of the complex and hopefully be fully open around mid-June 2010. July and August will be very busy, so the formal opening may not happen until September 2010. 6.4 Report from the Friends of the Midland Public Library - Seeking Volunteers As was mentioned earlier, one of the Friends, Roger Yeatman, is co-coordinating volunteers to staff a fundraisina information table at the Mountainview Mall. We are hoping that these new volunteers might stay on with the Friends afterwards to help run the new Friends' store on the lower level of the Library. Page 67 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom Page 4 of 6 ITEM ISSUE ACTION 7. New business 7.1 Springwater Library re Non-Resident Fees Springwater Township Librarian, L. Patkau, would like to host a meeting of Librarians from neighbouring municipalities to discuss non-resident fees. Springwater charges residents of Oro-Medonte an individual fee while we charge and receive a flat rate, lump sum from the Township. B. Molesworth asked if members of the Board would like to attend. A discussion ensued regarding the per using household fees we charge the Township of Tiny and residents from Tay. The annual fee is currently based on what each taxpaying household in Midland pays to support the Library. It was reviewed last year and it hadn't gone up that much, so no increase was levied. We will re-calculate this year and it will likely go up. The Township of Tiny has refused in the past, to accept a per taxpaying household levy. They also put a cap on how much they will pay out on Library service. The cost to them last year was around $140,000.00, which was divided among the three contracting libraries. R. Hackney stated that the fees should go up each year. J. Swick suggested that Tiny should be paying on the same basis as a Midland taxpayer. B. Molesworth will attend the meeting at Springwater. If Board members wish to go the meeting will be held on Tuesday, February 16 at 6:00 p.m. at the Springwater Library. 7.2 Meeting Schedule and March Meeting Location B. Molesworth told the Board that, since this is an election year and the election date has been moved up to Monday, October 25, the budget process has also been moved forward. As the first draft of the Operating Budget has to be in to Treasurer; S. Gignac and C.A.O., T. Walker by August 31, 2010, we need to have a Board meeting before that. It was agreed that the Board will meet Thursday, August 26th. The regular Board meeting scheduled for Thursday, September 9th will be cancelled. B. Molesworth meets with the Treasurer and C.A.O. again to discuss any changes on September 30th. In order to have the 2nd draft to S. Gignac by October 8th, the Board agreed that they would meet the day before on October 7, 2010. The second draft of the budget then Page 68 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom ITEM ISSUE 7. New Business - continued goes to Council on October 28, 2010. The third draft will be ready for November 15th. The final budget will be approved in January 2011 by the new Council. The regular Board meeting in November falls on Remembrance Day when we will be closed. It was agreed that the Board meeting be held the week before on November 4, 2010. The March meeting will be held Thursday, March 11th on the lower level of the expansion in the Processing room. 7.3 Atlantic Challenge Tag Day The Atlantic Challenge is an international event being held here next year. They approached us about holding a tag day on Library property on Saturday, July 3, 2010. The Town has already given their approval that they can hold a tag day, but we have to give our approval. There were no objections. B. Molesworth will let them know. 8. Information 8.1 Chief Librarian°s Report Adopted as circulated. 8.2 Correspondence from Joy Evans and Betty Fullerton G.A.Walker read from a card sent to the Board from Betty Fullerton and Alex Aneroussos, thanking the Board for the Gift certificates they were given. An e-mail from a Library patron, Joy Evans, was read. It thanked the Library Staff for their response to her questions about the new ILS. 8.3 Heritage Designation/Doors Open 2010 Rene Hackstefter has approached us about the possibility of the Library being one of the sites for Doors Open 2010. B. Molesworth told him we would be closed this year when it's on, but perhaps we could participate next year. The Town of Midland has recently re-confirmed the heritage importance of this building. Page 5 of 6 ACTION Page 69 of 83 13f) - Minutes of Midland Public Library Board meeting held on Febr... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: February 11, 2010 LOCATION: Midland Public Library Boardroom ITEM ISSUE 9. Adjournment Moved by: V. Barycky That the meeting be adjourned at 7:45 p.m. /1 A Chairman of the Board Chief Librarian Page 6 of 6 ACTION Page 70 of 83 14a) - Correspondence dated March 21, 2010 from Susan Grant, Girl G... r Girl Guides of Canada Guides du Canada Ontario Council Bonita Glen Camp Committee c/o Susan Grant 1241 Bass Lake Sideroad East, R. R. 42 Hawkestone, Ontario LOL 1TO Phone: 326-6788, Fax: 326-9827 Guideline: 1-877-3234545 ext 5231 E-mail: susanarantraxolornet.coni March 21, 2010 Oro-Medonte Township Council 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Attention: Harry Hughes, Mayor Dear Harry: Ly MAR ~ 2 2010 In 1985 a Time Capsule was buried by members of Girl Guides of Canada who were at Bonita Glen Girl Guide Camp in Hawkestone. On Sunday, May 2, 2010 to celebrate our 10& Anniversary we will discover what was placed in this capsule. We would like to invite you and other Council members to help us celebrate this event and join us in discovery at 2:00 p.m. (see attached Flyer) GGC, Bonita Glen Camp has been part of Girl Guides of Canada for over 60+ years. This day will be a celebration of the camp's history and of Guiding. We will be welcoming Guiding members and the public throughout the entire day. If you are able to join us, it would be greatly appreciated. Please contact me with any questions you have. Yours in Guiding, Susan Grant WIS # 21284 Administrative Community Leader (ACL.31) Member Bonita Glen Speciality Committee Ontario Council, Girl Guides of Canada Page 71 of 83 14a) - Correspondence dated March 21, 2010 from Susan Grant, Girl G... Bomm-nitia Glen Girl wide Camw-'h- to 567 Line 1 1 South, Hawkestone Sunday, Maly 2, 2010 Time Capsule Discovery 25 ;ears ago a capsu was buried to be opened on he h ~ iiu¢rsar! o Gu'd'ngo ial did fle-l va u¢? t ial wi be disc osed! 1 OPI\ HOLN"I M a'# 311%~'-V PIMI BBB / Gales / Meares -'neCapsi'e:peing2;-: P, it Cost: $3.00 includes BBQ N/C without BBQ Please bring a Guiding item to be placed in the next Time Capsule - to be buried later this year. Page 72 of 83 14b) - Correspondence dated April 6, 2010 from the City of Barrie r... The City of BMk~:E CITY HALL THE CORPORATION OF THE CITY OF BARRIE 70 COLLIER STREET CITY CLERK'S OFFICE TEL. (705) 726-4242 "Committed to Service Excellence" FAX (705) 739.4243 April 6, 2010 " S Doug Irwin, Director, Corporate Services / Clerk APR 0 2010 P.O. BOX 400 BARRIE, ONTARIO L4M 4T5 File: A01 Township of Ora-Medonte 148 Line 7 South ORO-` tr ED`°``N TE Oro, ON, LOL 2X0 -iOWN..ShiP Dear Mr. Irwin: Re: Council Motion 10-G-115 - PHYSICIAN RECRUITMENT FUNDING This is to advise you that the Council of the City of Barrie adopted the following motion 10-G-115 at its meeting held on March 29, 2010: 10-G-115 PHYSICIAN RECRUITMENT FUNDING WHEREAS Barrie and area was considered an underserviced area for physician recruitment funding from the province; AND WHEREAS the Provincial Government has dropped the underserviced area program (UAP); AND WHEREAS the loss of such. designation results in the Barrie and Area Physician Recruitment (BAPR) losing Tuition and Incentive grants totaling up to $55,000 per recruit causing Barrie and Area Physician Recruitment Task Force to look for mechanisms to make up for these most successful recruitment tools; AND WHEREAS the City of Barrie and surrounding area has a higher number of people without doctors and specialists per capita than many of the northern and rural communities; AND WHEREAS the City of Barrie has over 30,000 families without a family physician; AND WHEREAS.the new program ignores the facts regarding Barrie's serious shortage of doctors based solely on our geography; NOW THEREFORE BE IT RESOLVED that a letter be sent to the Provincial government requesting the re-instatement of funding for tuition and incentive grants to the Barrie and Area Physician Recruitment Task Force and that copies of this letter be forwarded to MPP Carroll, The Minister of Health, the Premier, all municipalities in the Barrie and Area Physician Recruitment Task Force and AMO. (File: F00) (Item for Discussion 6.2, March 22, 2010) If you have any questions concerning the above mentioned matter, please do not hesitate to contact the undersigned. Sincerely, -41 Nina Brancaccio Supervisor, Council Secretariat N B/sc Page 73 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-051 Being a By-law of The Corporation of the Township of Oro-Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps and to Repeal By-Law No. 2003-031 WHEREAS Section 164 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that, without limiting sections 9, 10 and 11, a local municipality may prohibit or license trailers located in the municipality. AND WHEREAS Council of the Township of Oro-Medonte did, on the 16th day of April, 2003, enact By-Law No. 2003-031, being a By-law of The Corporation of the Township of Oro-Medonte Respecting the Licensing, Regulating, and Governing of Trailer Camps. AND WHEREAS Council deems it necessary to repeal and replace By-Law No. 2003-031. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. DEFINITIONS 1.1 "Chief Building Official" means the Chief Building Official of the Township of Oro-Medonte. 1.2 "Drinking Water" means water made available for human consumption. 1.3 "Fire Chief' means the Chief Fire Official of the Township of Oro-Medonte Fire & Emergency Services Department. 1.4 "Health Unit" means an officer of the Simcoe County Muskoka District Health Unit having jurisdiction in the area in which a trailer camp is located. 1.5 "Lot" means a parcel of land within a trailer camp, which is available for the occupation of one trailer. 1.6 "Municipality" means The Corporation of the Township of Oro-Medonte. 1.7 "Municipal Law Enforcement Officer," means a person who is appointed or authorized by the Municipality to enforce the by-laws of the Municipality. 1.8 "Operator" means the owner, lessee, person, or persons designated by an owner or lessee to operate trailer camps. 1.9 "Service Building" means those buildings and structures naturally and normally incidental, subordinate and primarily devoted to the principal trailer camp use and located on the same property. Such service buildings and structures include, but are not limited to those which house sanitary, toilet, laundry and/or cooking facilities and equipment. 1.10 "Summer Season" means that period of time from and including March 15th to the 31st day of October, in any year. 1.11 "Trailer" means any vehicle constructed to be attached and propelled by a motor vehicle and that is capable of being used by persons for living, sleeping or eating, even if the vehicle is jacked-up or its running gear is removed, and shall include self propelled recreational vehicles. 1.12 "Trailer camp" means any land on which a trailer, as defined in section 1.11, is kept. 1.13 "Winter Season" means that period of time from and including November 1st to and including the 14th day of March, in the subsequent year. Page 74 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... -2- 2. LICENCES 2.1 No person or persons shall establish or operate a trailer camp within the boundaries of the Township of Oro-Medonte without first having obtained a licence, issued in accordance with this By-law which has not expired or been revoked and having paid the prescribed fees. 2.2 An application for a license for a trailer camp shall be made to the Clerk of the Municipality in the form prescribed by the Municipality. 2.3 (a) Every initial application shall be accompanied by a plan of the proposed trailer camp showing natural and artificial features such as: buildings; railways, roads; water courses; drainage ditches and flooded areas within or adjacent to the land to be developed; topography; location and dimensions of proposed lots; service buildings; road and pedestrian walkways; recreational and open space areas; proposed surface drainage; landscaping including lighting and fencing; drinking water supply and sewage disposal facilities; and the prescribed application fee. Provided that with subsequent license applications, no such plan is required where no changes from the plan previously submitted have been made or are proposed by the applicant or are required by the Municipality. (b) Any trailer camp in existence at the time of passage of this by-law, and which has not submitted a plan as referred to in clause 2.3(a) shall be required to do so when next making application for a license for the existing trailer camp. (c) Nothing herein shall be deemed to prevent the continued operation of any trailer camp legally established prior to the passage of this By-law and such trailer camps shall be entitled to be licensed as provided herein. Any enlargement, expansion or extension of an existing trailer camp made after the passage of the By-law, must comply with this By-law. 2.4 The licence application shall also show the location and provide a legal description of the trailer camp, and shall include such other information as may be reasonably required by the Municipality. 2.5 Every application shall be referred by the Clerk to the Municipal Law Enforcement Division, the Fire and Emergency Services Division, the Transportation and Environmental Services Division, and the Building Division. 2.6 No licence shall be issued unless and until there is recorded upon the application or attached to it: a) The report of the Municipal Law Enforcement Division showing that the trailer camp and all trailers, buildings, structures, and facilities, or the plans for the same, are in accordance with the requirements of this By-law and not contrary to any other applicable By-laws of the Municipality; b) The report of the Fire and Emergency Services Department that the trailer camp and all trailers, buildings structures and facilities, or the plans for the same, are in accordance with regulations relating to fire safety and this By-law; C) Evidence satisfactory to the Clerk of the Municipality that sewage disposal systems and water supply systems, or plans therefore, have been approved by the Transportation and Environmental Services Department, Building Division and the Ministry of the Environment. d) An annual report from the Health Unit. e) Plan of the Trailer Camp per Section 2.3 of this By-Law. Page 75 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... -3- 2.7 As a condition to approval of an application and issuance of a license, the Municipality may require the applicant to enter into an agreement respecting the upgrading of interior roadways or parking spaces and construction of any required surface drainage facilities. 2.8 Upon negotiations of any agreement that may be required pursuant to paragraph 2.7 and upon receipt of the reports and evidence referred to in paragraph 2.6 the Clerk shall place such agreement on the agenda for meeting of the Council of the Township of Oro-Medonte. 2.9 No license may be transferred. 2.10 Licenses, issued pursuant to this By-law, shall be posted in a conspicuous place in the office or on the premises of the trailer camp at all times. 2.11 Prior to the issuance of any license, the owner of the trailer camp shall pay to the Municipality a fee as listed in Schedule "A". 2.12 A summer season licence for a trailer camp becomes effective on the 15th day of March of the year in which it is issued, and expires on the 31st day of October, in that same year unless suspended or cancelled. 2.13 A winter season licence for a trailer camp becomes effective on the 1St day of November of the year in which it is issued, and expires on the 14th day of March next following, unless suspended or cancelled. 2.14 Winter season licences shall not be issued by the Township unless there is evidence satisfactory to the Clerk of the Township that the trailer camp is suitable for winter camping, having regard to sections 4, 5 and 6 of this By- law. 3. LOCATION AND DRAINAGE 3.1 A trailer camp shall be adequately drained and no low lying, marshy or unstable land shall be developed into lots. 3.2 Where necessary the operator shall provide surface drainage to ensure that casual or stagnant water is sufficiently far from buildings and lots to prevent a nuisance to persons accommodated in the trailer camp. 4. WATER SUPPLY 4.1 An operator shall provide an adequate supply of drinking water for the trailer camp as per Ministry of Environment regulations. 5. TOILET CONVENIENCES. PLUMBING AND SEWAGE DISPOSAL 5.1 The operator shall provide toilet conveniences for the use of the guests of the trailer camp in at least the number deemed by the Municipality and the Health Unit to be adequate for the particular trailer camp and all such toilet conveniences shall be located, constructed and maintained in accordance with the directions of and regulations administered by the Health Unit, the Ministry of the Environment and the Chief Building Official. 5.2 Service buildings providing toilet, bathing, laundry or other such facilities for use in common by guests of the trailer camp shall be located at least 15 meters from any lot boundary and shall have floors of smooth material which is impervious to water and properly graded to a floor drain. The inside walls of such building shall be of a smooth, washable material and, in the case of toilet, shower and laundry rooms, impervious to water. Page 76 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... -4- 6. GARBAGE AND GARBAGE DISPOSAL 6.1 The operator shall collect on site garbage daily in the summer season and twice weekly in the winter season within the trailer camp and shall provide containers of a design and construction adequate for the purpose and in locations convenient to each lot. 6.2 The contents of garbage containers shall be collected twice weekly in the summer season and once weekly in the winter season and disposed of by the operator at the operator's own expense in sites approved by the Municipality. 7. GENERAL SITE REQUIREMENTS 7.1 Trailer camps shall be divided into lots and each lot shall contain a minimum area of 186 square metres and shall have a minimum frontage of at least 12 metres on an internal access road. The boundaries of all lots shall be clearly defined. 7.2 Each Trailer shall be located on each lot so that there is a side lot setback of 3 metres from the side lotline (10 feet); provided that where trailers on adjacent lots are parked end to end, the clearance between them shall be at least 3 metres. 7.3 Each lot shall front on an interior driveway which shall be at least 3 metres in width where one-way traffic only is permitted, or 6 metres in width where two-way traffic is permitted. Such driveways shall be reasonably smooth and treated to control dust adequately and must support Fire and Emergency Services Department vehicles. 7.4 There shall be at least one parking space for automobiles for each lot that shall be at least 3 metres wide and 6 metres long. 7.5 The location of every trailer shall be subject to the following minimum set- backs: a) 15 metres from any service building located within the trailer camp; b) Subject to paragraph 7.5(c), 4.5 metres from any adjoining property line; C) Where a residential building is located on land that abuts a boundary of the land on which the trailer camp is located, no lot shall be less than 30 metres from such boundary unless buffering satisfactory to the Municipality is provided and maintained by the operator. d) 15 metres from the boundary of all public roads or highways; e) 23 metres from the centre line of any watercourse, or 23 metres from an embankment, the slope of which is greater than 30 degrees from horizontal. 7.6 The maximum density of lots shall be 38 lots per net hectare. For the purpose of this provision, net hectare shall mean the land available for the location of lots excluding recreation areas, open space areas, service areas, and all land which is susceptible to flooding or is otherwise unsuitable for the establishment of lots. Page 77 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... -5- 8. OPERATING REQUIREMENTS 8.1 Every operator shall keep a register which shall be available for inspection at all times by the Municipal Law Enforcement Officer. The register shall contain the following information: a) The name and address of each registrant; b) The make, model, licence number, and year of the motor vehicle operated by each registrant; c) The Province or State issuing such licence; d) The date of arrival and departure of each registrant. 8.2 An operator of a trailer camp shall have in attendance on a 24 hour basis during its operation at least one adult employee conversant with the operation of the trailer camp who is in charge. 8.3 An operator shall maintain all sewage disposal facilities within the trailer camp in a sanitary condition and in accordance with any directions, which may be given by the Ministry of the Environment, the Health Unit and the Municipality. 8.4 An operator shall keep all buildings, equipment, facilities and furniture in the camp in good repair and in a clean, sanitary condition. 8.5 An operator shall ensure that all service buildings are adequately heated during the season in which heat is reasonably required. 8.6 An operator shall maintain interior driveways to a standard that allows reasonable and uninterrupted access to all lots within a trailer camp during the summer season from and including March 15th to October 31 st, inclusive. An operator shall further maintain interior driveways to a standard that allows reasonable and uninterrupted access to all lots occupied during the winter season from and including November 15t to March 14 h of the subsequent year. 8.7 An operator shall ensure that no person shall deposit or discharge any solid waste or refuse of any kind in or about a trailer camp except as approved by the Health Unit and Ministry of Environment. 8.8 An operator shall ensure that no person shall deposit or discharge any liquid waste at any location other than a location approved by the Health Unit and Ministry of Environment. 8.9 An operator shall attach, in a permanent manner, a clearly visible, distinguishing number or name to each lot and service building. 8.10 An operator shall ensure that no person or persons in charge of any dog, cat or other pet animal shall permit such animal to run at large or commit any nuisance within the limits of the trailer camp. 8.11 Trailers on lots within a trailer camp which are occupied during the winter season, shall be occupied on a temporary basis and, without limiting the generality of the foregoing, during the winter season, trailers are not to be occupied by any person or persons for more than 14 days in total in any month during the winter season. 8.12 Each trailer camp shall have a sewage disposal system approved by the Ministry of the Environment. 8.13 Adequate lighting shall be provided and maintained for all service buildings. Page 78 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... -6- 8.14 An operator shall provide such fire extinguishing equipment as is required to satisfy all by-laws and the laws of the Province of Ontario with respect thereto and shall be in force within the Municipality and the Province of Ontario from time to time and all such equipment shall be kept in good working order. 8.15 Convenience establishments of a commercial nature, except for coin operated laundry; dry cleaning establishments; and small convenience type retail grocery stores accessory to the trailer camp use and an integral part of the trailer camp are not permitted within a trailer camp. 9. ENFORCEMENT AND PENALTIES 9.1 The Municipal Law Enforcement Officer shall from time to time inspect trailer camps to ensure that they are being operated in accordance with this By-law and any plan and agreement upon which basis the licence has been issued. Where, in the Officer's opinion, a trailer camp is not being operated in accordance therewith, the Officer shall issue a notice to the operator, as the Officer deems necessary to remedy any default. The operator shall comply with said notice. Upon the operator's failure to do so, in addition to any other penalty prescribed herein, the Municipality may revoke the operator's licence. 9.2 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act R.S.O. 1990, Chapter P.33, and every such fine is recoverable under the Provincial Offences Act. 10. ENACTMENT 10.1 This By-law shall come into force on the date that it is finally passed by Council and shall apply to all trailer camps operated within the Municipality as of the date passed. 10.2 By-Law No. 2003-031 is hereby repealed in its entirety. 11. GENERAL 11.1 That Schedules "A" and "B" as set out herein and attached hereto form part of this By-law. BY-LAW READ A FIRST AND SECOND TIME THIS 141h DAY OF APRIL, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 79 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... BY-LAW NO. 2010-051 SCHEDULE "A" FEES 2010 Summer Season License Fee $225.00 2011 and beyond Summer Season License Fee $300.00 2010 Winter Season License Fee $110.00 2011 and beyond Winter Season License Fee $150.00 Page 80 of 83 18a) - Being a By-law of The Corporation of the Township of Oro-Med... By-law No. 2010-51 SCHEDULE"B" TOWNSHIP OF ORO-MEDONTE APPLICATION FOR TRAILER CAMP ❑ 2010 Summer Season License Fee ($225.00) ❑ 2010 Winter Season License Fee ($110.00) ❑ 2011 and beyond Summer Season ❑ 2011 and beyond Winter Season License Fee ($300.00) License Fee ($150.00) This application is a: Initial Application ❑ Subsequent Application ❑ NAME OF TRAILER CAMP: APPLICANT: MAILING ADDRESS: POSTAL CODE: TELEPHONE NUMBER: (If more than one registered owner with different address, attach separate sheet) Legal Description of Property on which Trailer Camp is to be operated: Lot Concession Plan Trailer Camp will be operated by: ❑ same as registered owner; or Name: Address: Postal Code: Telephone: (home) (business) If owner is a Corporation: Name of all Shareholders Address % of shares OTHER INFORMATION Inspection Report from Health Unit: Received ❑ Plan of Trailer Camp Received ❑ Previously submitted ❑ Date Dated this day of Signature of Owner/Agent Witnessed by Township Staff FOR OFFICE USE ONLY The following approvals must be completed before the license can be issued. Municipal Law Enforcement Division Date Fire & Emergency Services Department Date Transportation & Environmental Services Division Date Building Division Date Page 81 of 83 18b) - A B... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-073 A By-law to Amend By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25 states a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the following spheres of jurisdiction: highways including parking and traffic on highways. AND WHEREAS the whole sphere of highways, including parking and traffic on highways is assigned to all upper tier municipalities non-exclusively; AND WHEREAS Section 27(1) of the Municipal Act, 2001, provides that a municipality may pass By-laws in respect to highways over which it has jurisdiction; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte, did on the 25t" day of February 2009, enact By-law No. 2009-022, Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro-Medonte; AND WHEREAS Council of the Township of Oro-Medonte does now find it expedient to amend Section 9.1.2 of By-law No. 2009-022 regarding stopping a vehicle or permitting a vehicle to remain stopped on any highway, and to re-define the No Parking Zone on Line 7 South; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Section 9.1.2 of By-law No. 2009-022 be deleted in its entirety and replaced with: "9.1.2 within fifty metres (50m) of an intersection or crosswalk;" 2. That the section of Schedule "A" to By-law No. 2009-022 which reads: COLUMN 1 COLUMN 2 HIGHWAY SIDE Line 7 South East and West Sides be deleted and repla ced with: COLUMN I COLUMN 2 HIGHWAY SIDE Line 7 South East Side Line 7 South West Side COLUMN 3 FROM - TO Lake Simcoe northerly 875 metres COLUMN 3 FROM - TO Lake Simcoe northerly 210 metres Lake Simcoe northerly 875 metres 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 14TH DAY OF APRIL, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 12010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 82 of 83 19a) - Being a By-Law to Confirm the Proceedings of the Council Mee... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2010-071 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, APRIL 14, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 14, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 14th DAY OF APRIL, 2010. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 14th DAY OF APRIL, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 83 of 83