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10 08 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, OCTOBER 8, 2008 TIME: 6:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERICONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -- IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNGI~: a) Minutes of Special Council Meeting of September 24, 2008. b) Minutes of Council Meeting of September 24, 2008. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-08, Part of Lat 10, Concession 5, west of Line 5 North, south side of Mount Saint Louis Road West, (Medonte), Township of Ora-Medonte, (Jobe). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: None. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on October 1, 2008. b) Committee of Adjustment minutes, meeting September 30, 2008. c) Site Plan Control Technical Support Group minutes, meeting held an September 22, 2008. 13. CONSENT AGENDA: a) Peter Hume, President, Association of Municipalities of Ontario, correspondence dated September 23, 2008, re: AMO Conference. Staff Recommendation: Receipt. b) Dalton McGuinty, Premier of Ontario, correspondence dated September 29, 2008, re: Motion, Depasit/Return System an Aluminum and Plastic Drink Containers Letter of Support. Staff Recommendation: Receipt. c) Lake Simcae Regional Airport, minutes, meeting held on August 21, 2008. Staff Recommendation: Receipt. d) Springwater Library Board minutes, meeting held on June 10, 2008. Staff Recommendation: Receipt. e) Orillia Public Library Board minutes, meeting held an September 24, 2008. Staff Recommendation: Receipt. f) Orillia Public Library Board, correspondence dated September 26, 2008, re: Ontario Public Library Week. Staff Recommendation: Receipt, Proclaim, Post on Website. 14. COMMUNICATIONS: None. 15. NOTICE OF MOTIONS: None. 16.MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Insurance Glaim) [from October 1, 2008 meeting]. b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational Review) [from October 1, 2008 meeting]. 18. BY-LAWS: a) By-Law No. 2008-130 A By-law to amend the zoning provisions which apply to lands within West Part of Lot 11, Concession 5 (Former Township of Oro), now in the Township of Oro-Medonte (Drury). b) By-Law No. 2008-131 A By-law to amend the zoning provisions which apply to lands within South Part of Lot 1, Concession 1 (Former Township of Orillia), now in the Township of Oro- Medonte (Meyer). c) By-Law No. 2008-132 A By-law to authorize the execution of an agreement between the Township of Oro-Medonte to allow for two dwellings at 1066 Warminster Sideroad, West Part of Lot 6, Concession 11 (Medonte), Township of Oro- Medonte (Waring). d) By-Law No. 2008-133 A By-law to Adopt Amendment No. 26 to the Official Plan. e) By-Law No. 2008-134 A By-law to amend the zoning provisions which apply to lands within Part Lot 20, Concession 7 (Former Township of Oro), now in the Township of Oro- Medonte. 19. CONFIRMATION BY-LAW NO. 200$-129 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, October 8, 2008 18. BY-LAWS: f} By-Law No. 2qq$-135 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Caro-Medonte and Bernd Walter Ramolla and Shelley Lynn Ramolla described as lands as follows: Lot 8, Plan 1441, Concession 10, Being all of PIN 58549-qq$7 (LT) 17 Booth Street, Roll # 4346-q1 q-01 q-425gq and Lot 9, Plan 1441, Concession 1q, Being all of PIN 58549-8088 (LT) 19 Booth Street, Roll # 4346-q1 q-q1 q-426gq Township of Oro- Medonte, County of Simcoe. .w TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Tuesday, September 30, 2008 @ 9:30 a.m. Council Chambers Present: Bruce Chappell Lynda Aiken Regrets: Michelle Lynch, Chair Garry Potter Rick Webster Staff Present: Steven Farquharson, Secretary Marie Brissette, Deputy Secretary Treasurer !Intermediate Treasurer 1 Committee Planner Coordinator Per Section 4.2 of the Township of Ora-Medonte's Procedural By-law No. 2007-136, at 10:03 a.m. the meeting stood adjourned until the next regular meeting, as there were insufficient members to constitute quorum. The next meeting of the Committee of Adjustment shall be held on Thursday, October 16, 2008 at 9:30 a.m. in the Council Chambers of the Township of Oro- Medonte Administration Office. ,.~,,. ~. TOWNSHIP OF ORO-MEDONTE SITE PLAN CONTROL TECHNICAL SUPPORT GROUP MINUTES Council Chambers Tuesday, September 22, 2008 TIME: 1:08 p.m. Present: Mayor H. S. Hughes Councillor Terry Allison Councillor Dwight Evans Staff Present: Andria Leigh, Director of Development Services; Keith Mathieson, Director of Engineering and Environmental Services; Lisa McNiven, Manager of Engineering and Environmental Services; Scott Cowden, Director of Fire and Emergency Services; Kim Allen, Chief Building Official; Steven Farquharson, Intermediate Planner; Marie Brissette, Committee Coordinator. Also Present: Councillor Sandy Agnew; Brandi Clement, Planner; Chris Large, Project Manager; Antonio and Paul Ribeiro, Applicants. Andria Leigh assumed the chair and called the meeting to order. 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Motion No. SPTSG080922-01 Moved by Allison, Seconded by Evans It is recommended that the agenda for the meeting held on Tuesday, September 22, 2008, be received and adopted. Carried. Motion No. SPTSG080922-02 Moved by Allison, Seconded by Evans It is recommended that the minutes of the meeting held on August 26, 2008 be adopted as printed and circulated. Carried. 2. SITE PLAN APPLICATION a} Antonio and Paul Ribeiro -Moan Point Estates, Lot 3, Warbler Way, Township of aro Medonte, Roll #030-012-42724 Access by emergency vehicles and vegetation preservation concerns were noted. Motion No. SPTSG08U922-43 Moved by Evans, Seconded by Allison It is recommended that the verbal information presented by Andria Leigh, Director of Development Services, re: Application 2008-SPA-09, Antonia and Paul Ribeiro, Moan Paint Estates, Lot 3, be received. Carried. 3. ADJOURNMENT Motion No. SPTSG080922-04 Moved by Evans, Seconded by Allison It is recommended that the Site Plan Control Technical Support Group adjourn at 1:45 p.m. Carried. Andria Leigh, Marie Brissette, Director of Development Services Committee Coordinator Page 2 Site Plan Control Technical Support Group Meeting Minutes -September 22, 2008 QFFICE Q-F THE PRESIDENT 1~~n~ Id~iun of lliini~ i~~alil i~~- nl (hiLui~.~ ~ _ ~.~ _ - - - ______~....~.. _. ...~,.._ ..,;mac..:. , ~~ September 23, 2448 Members of Gounci( '' The Association has emerged from yet another successful. conference. I want to take this opportunity to share with you a number of things. First - a thank you to the membership for bestowing upon me the privilege of becoming your President. During the 12 years that I've been a member of the Board, I have watched the Association grow and become a very influential organization. With your support, we will continue to do even more -always focused on our advocacy work and development of services. 1 have enclosed a capy of the 2047 Annual Report. It provides a synopsis of the Association's activities for the last year, and an outline of our products that can mean a difference in stretching your revenue and reducing your costs. I urge you to read it. I want to acknowledge Doug Reycraft's devoted leadership as president for the last two years. If you were not in attendance at the August annual conference, you may not be aware that I have asked Doug to continue to lead the AMO elected representatives at the Provincial- Municipal Fiscal and Service Delivery Review Table. The final stage of this project requires continuity. I also want to acknowledge the time and effort of my colleagues on that team as well as the contribution of AMO staff and municipal staff, who have undertaken research, worked to build and analyze data, and brought forward ideas for good public policy and goad fiscal policy. We know that the financial situation for the province has changed this year, and that the Province's surplus for the 2447-8 fiscal year is unlikely to be repeated next year.. The $1.1 billion of the 2047-8 surplus that is being provided by the Province for municipal capital investment in infrastructure is significant. While we have a long way to go to eliminate the municipal infrastructure deficit, we continue to make progress. AMO, along with the Federation of Canadian Municipalities and other provincial and territorial associations, are working to see that .municipal priorities are considered during the federal election period. And we will be there afterward, promoting the municipal order of government and the needs of their communities. I encourage you to press your local. candidates on the municipal priorities. I refer you to AMO's Federal Election Alerts which set out these priorities, including the need for fairness far Ontario. There is na justification far Ontario to receive less than a fair sphere of provincialJterritorial allocations for national programs or for the federal Employment Insurance rules that short-change Ontario workers. There are a number of new and. emerging issues that the Association is working on including economic development, climate change, Hydro One OEB rate applications, aboriginal relations .../2 _ - 2 and a submission to the Premier's Propane Review Expert Panel to name a few. We continue to advance our policy work an immigration and our integrated waste strategy which the Province has begun to implement with I~CBC} deposit return, and 10Q% producer responsibility for electronic waste- and special waste. We are also pressing hard far a national housing strategy and we continue to advocate far the predictable, stable infrastructure funding municipalities need to keep ar communities, our province and our country strong and competitive. With your involvement and local support an these and other issues, I knave that we can continue to make a difference far the better for our communities. I look to working with you as AMC} continues to champion municipal governments of types and all sizes in every part of Ontario. ~~ Peter Hume AMC) President f i - , ~ • T _ , , -- I_- n ~ ~ ~ ~ ~, (; 7 ->F-~ ~~r~?t1`ll~~" F ! I t , f ~lit~~~~ I {fin. '~ ljA1 September 29, 2008 His Worship H.S. Hughes Mayor Township of Oro-Medante 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: ~'!4 r --- ~~ ~ i , C7ntario - - - :.J ~(~T ~2LOQ~ ~r s~~~~~~'~~T~ -3~t" J,~.t1t c ~..g„-~ Thank you for your letter of September 11 informing me of council's resolution about a deposit system for aluminum and plastic containers. The views of our municipal leaders are very important to me, and I appreciate your keeping me informed of council's activities. I note that you have sent a copy of council's resolution to my colleague the Honourable John Gerretsen, Minister of the Environment. I trust that the minister will also take council's views into consideration. Thank you again for the information. Please accept my best wishes. Yours truly, ~ ~f I` iI~ ~.,~,~,~ PVIr ` 'IK1 c: The Honourable John Gerretsen ~3~~z ® 1 v~' ~~ .^``< ~ ~~1. t{ ~.~,~ .~ ., `.tt.>S . , ~ , .. _. ptember 11, 2008 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1A1 Re: Motion, Deposit/Return System on Aluminum and Plastic Drink Containers Letter of Suaaort Dear Premier McGuinty: At its Committee of the Whole meeting of September 3, 200$, the Council of the Township of Oro-Medonte adapted the following motion with respect to the above-noted matter: "lt is recommended that 1. The correspondence received August 21, 2008, re: Request for Support from Tawn of Milton, re: Deposit/Return System on Aluminum and Plastic Drink Containers be received. 2. That the Township of Oro-Medonte support the Town of Milton's reques# to the Minister of the Environment to consider placing adeposit/return system on aluminum and plastic drink containers. 3. And Further That Dalton McGuinty, Premier; the Minister of the Environment; Garfield Dunlop, MPP, Simcoe North; the Association of Municipalities of Ontario; and the Town of Milton be advised of Council's decision." On behalf of Councii of the Township, 1 would therefore respectfully request that you give favourable consideration to this recommendation. Thank you for your consideration of this matter. Yours respectfui , H.S. Hughes Mayor Cc: Ministry of Environment Garfield Dunlop, MPP Association of Municipalities of Ontario Town of Milton /SO i L.a ke i r~ ~~e Regional-¢ri~or~ MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY AUGUST 21, 2008 _ s AT THE BANQUET HALL IN THE TOWNSHIP OF ORO-MEDONTE COMMUNITY ARENA In Attendance: Commissioners: T. Allison Staff: D. James, City of Barrie J. Crawford M. Drumm, Airport Manager W. Lardy L. Leach J. Lehman (joined the meeting at 7:15 pm} P. Mulrooney M. Prawse F. Smith P. Spears CALL TO ORDER The meeting came to order at 7:03 p.m. and was chaired by L. Leach. 1.0 DECLARATIONS} OF PECUNIARY INTERESTS} OR CONFLICTS OF INTEREST(S) L. Leach opened the floor for declarations of pecuniary interest{s) or potential conflict{s) of interests}. None were declared at this time. 2.4 MINUTES OF THE JUNE 19 2448 COMMISSION MEETING 3.0 4.4 2408-AC-33 MINUTES OF THE JUNE 19, 2448 COMMISSION MEETING Moved by: J. Crawford Seconded by: F. Smith That the minutes of the June 19, 2448 Commission meeting be approved, as presented. BUSINESS ARISING FROM THE MINUTES CARRIED I) L. Leach led a discussion providing an update of the potential Federal funding for the airport. It was confirmed that all three municipal partners had confirmed their respective funding commitments forming part of the BCF application. J. Crawford confirmed that the Township of Oro-Medonte was actively preparing the application far the BCF on behalf of the member municipalities with plans to make the formal submission in late September. J. Crawford also noted that further meetings regarding the forthcoming BCF submission and the municipality's respective commitments were scheduled to take place at the AMO conference in Ottawa during the week of August 25, 2008. PROPERTIES AND COMMERCIAL DEVELOPMENT i} D. James provided the Capital Works and Construction Update as provided. D. James reported that the commissioning of the fire water supply and distribution system was ongoing with training scheduled for late August. ii} Pursuant to Commission Motion 20o8-AC-28, D. James confirmed that tender for the engineering of the runway extension had been awarded to Pryde Schropp McComb Inc. for the total amount of $84,185.00. The PSMI proposal schedule has the assignment completed in December of 2008. iii} L. Leach initiated general discussion regarding the status of the request to the municipalities to adopt the National Building Cade (NBC) as the standard to which aii construction activities at the airport are governed. It was reviewed that each the City of Orillia and the Township of Oro-Medonte had not rendered any final decision, while the City of Barrie almost immediately endorsed the Commission's request. P. Mulrooney submitted that issue of the building code has been outstanding for two years and the request to the municipalities to adapt the NBC was submitted aver six months ago. It was also suggested that the two remaining municipalities need to render a final decision in order to allow the continued development at the airport. The respective representatives for each the City of Orillia and the Township of Oro-Medonte are to confirm the status accordingly. 200$-AC-34 CLOSED SESSION Moved by: P. Spears Seconded by: M. Prowse That the Commission be authorized to enter into Closed Session at 7:40 pm to discuss a Property Matter. CARRIED 2008-AC-35 ARISE FROM CLOSED SESSION Moved by: M. Prowse Seconded by: J. Lehman That the Commission arises from Closed Session at 8:00 pm. CARRIED 5.0 FINANCIAL i} The LSRA Operating and Maintenance Financial as well as the Semi-annual report as of June 30, 2008 was received. 2008-AC-36 FINANCIAL STATEMENT Moved by: J. Lehman Seconded by: W. Gordy That the June 30, 2008 ~ YTD Financial Statments be approved, as presented. CARRIED ii} The 2009 airport budget preparation was discussed. The Airport Commission Executive is to meet and prepare a draft budget for review at the September meeting. L. Leach noted that due to an increase in business as well as occupational health and safety issues, that the airport should consider increasing staffing levels. 2008-AC-37 STAFF REPORT Moved by: M. Prowse Seconded by: J. Lehman That the Airport Manager report back to the Executive of the CommrSSIOn with a reYleW Of staffing levels and recommendations, for consideration forming part of the budget process. CARRIED 2 iii) L. teach reviewed that the airport's Kubota tractor, which is the airport's single source equipment used far aircraft towing, snow removal and other miscellaneous duties, had failed. M. Drumm reported that the unit was originally purchased in 2040 and was within one-year of the typical 10-year equipment life cycle. M. Drumm added that due to a change in equipment use, the current tractor is undersized. Although the provision for the equipment was not included in the 2008 budget, L. teach noted that it must be replaced immediately. 2008-AC•38 STAFF REPORT Moved by: J. Lehman Seconded by: P. Mulrooney That the Airport Manager report back to the Executive of the Commission with a review of casts for a replacement utility tractor and reccomendations for funding, for consideration. 6.0 CORRESPONDENCE CARRIED i) All correspondence as presented was reviewed. 7.0 2008 ~ ONWARD PRIORITES i) Na discussion 8.0 MEETING(Sl The next Commission meeting is scheduled for Thursday September 18, 2008 9.0 ADJOURNMENT MOTION: Moved by J. Lehman, seconded by M. Prowse. 2008-AC-39 THAT, the Lake Simcoe Regional Airport Commission meeting adjourns at 8:40 p.m." CARRIED M. m Recording Secretary, L.SRA Commission Distribution: Commission Members Finance Department, City of Barrie 1. Brown, City Manager, City of ©rillia Clerk's Office, City of Barrie Mayor & Council, c/a City Clerk, City of Orillia ~'' L. Lh President, LSRA Commission Clerk`s Office, Township of Ora-Medonte B. Stanton, MP P. Brown, MP Hon. A. Carroll, MPP G. Dunlap, MPP Springwater Library Board Meeting June 10, 2008 Minesing Branch - 7pm. Attendance: 1. Call to order: Dave Sneddan, /ice-chair Katy Austin Marg Campbell Rosemary Johnston Donna Kenwell Muriel Van Vugt Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets: Reet Skelton, Claude Richardson In the absence of the Board chair, Dave Sneddon, Vice-chair, chaired the meeting. Moved by: Donna Kenwell Sec•orzded by: Rosemary Johnston 08-22 That the meeting of the Springwater Township Public Library Board come to order at 7:05 p.m. Carried 2. Approval of the minutes: Moved by: Marg Campbell Seconded bye: Muriel Van Vugt 08-23 That the minutes of the Springwater Township Public Library Board meeting held on May 13, 2008 be approved Carried 3. Matters arising from the minutes: a. Garden bench project -update Lynn has been contacted to confirm details for the project. The cats will have a slightly different placement on the bench and there will be an extra charge to have the second cat polished. As yet there is no completion date. The cats' names are Dickens and Dunbar. Lynn will forward a picture of the bench. Marg has sent a thank you card to Marlene Hilton Moore for her assistance with the project. b. Early library history: The letters to be sent out looking for artefacts have been copied and are ready to go. (Matters contint~ec~} c: Board -staff pot luck June 25`" . Muriel Jacobs will be coming. Lynn will buy a plant to give to her at the party. Lynn will be scanning some old photos of Muriel and Lenore Corbett for the history project. Mike Jacobs front the Springywater News will be invited to take a photo of Muriel and the board acknowledging her contributions to the library and to the history praject. d: Policies -Lynn will be meeting with Linda and Donna and Rosemary on August 12 to begin working on policies required for accreditation 4. Librarian's report: Lynn reviewed the printed report. Circulation is up considerably for the second month in a row. S. Correspondence: There was na correspondence. 6. Accounts 1 Finance: a. Invoices: Moved bv: Reg Cowan Seconded by: Linda Collins 08-24 That the following invoices on the Council cheque register be approved far payment: June 2, 2008 - in the amount of $8,732.08 Carried 7. New business: (None} 8. Next meetings: June 25 -Pot luck at Linda's with staff at Spm September 9 at 6;30pm at Bayshore Seniors Club in Woodland Beach (Directions to be sent) Lynn will confirm time. 9. Ad;iournrnent: Moved by: Katy Austin 08-25 That the meeting of the Springwater Township Public Library Board adjourn at 8:55 p.m. Carried Minutes approved September 9, 2008 (Board chair) i _, ORIL,LI~ PCBL[C CCBR.~RY BQ~,Rll 1[ZtiliTES OF JUtiE 25, ?008 MEETING A regular meeting of the Library Board was held in the Library commencing at 7.02 p,m. PRESENT --- BOARD -- J. Swartz, Chair; P. Hislop, Vice-Chair; F. Coyle; R. Fountain; G. Guthrie; A. Murphy; J. Rolland STAFF - D. Silver, Chief Executive Officer L, Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder OTHER - A. Francis, D. Kerc~; DOME ABSE~3T - D. Evans; M. Fogarty; R, Hawkins; M. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA The Semi-Battle of the Books was highlighted for its very large turnout this year. It was held at St. Paul's United Church as there was not enough room at the Library to host this very successful event. Congratulations were extended to library page Emma Quirt for her nomination of the Young Woman of Distinction Award. rtifOT10N #2008: 29 tl~fovecf by P. Hislop, seconded by F. Coyle that the consent agenda of the June 25, 2008 meeting be acl©pted. C~RfiIED P. Hislop will act as timekeeper for the agenda. DISCUSSION AGENDA NEW BUSINESS Discussion of Newspaper Stories J Public Opinion on New Desi~ -Two representatives from the DOMB attended the board meeting to discuss aspects of the heritage program for the new building designs, including signage. Three versions of the new library design will be submitted in the near future, with further discussion to follow. BUSINESS ARISING FROM THE MINUTES Borrowing Privileves for Lakehead University Students -This item continues to be investigated as this is near the end of the school year for universities and colleges and a very busy time; more information will follow. s` ~ ,~. ~_ NEW LIBRARY meeting scheduled far June 30 has been cancelled and rescheduled far August I I from 9 a.m. until Haan in the Tudhape Meeting Roam at City Hall, where the architects will present three sets of potential drawings far the ne~v library to the Board and City Council. REPORT'S OE BOARD CO1~I~tITTEES AND REPRESENTATi~r'ES Business Plan ~- The newly updated document was discussed with congratulations to those who worked hard to complete this plan to move the Library forward. .1~IC?7TOtV #ZQ~B_ 3~ ~~foved by G. Cuthri~, seconded by F. Coyle that the C?rillia Public LibYarv Board accept the revised Business Ptan. C~RRIEL7 NEW BUSINESS - continued OPL 2007 Audited Statement -The document was reviewed with questions raised regarding reserve fund spending and capital assets. Information Orillia Fundinu - G. Guthrie declared conflict of interest an this item as she is a member of the board for Information Orillia. Information Orillia is requesting a transfer of funds from the Library's budget. CEO will consult the City Treasurer on the best way to handle this. Letter of Thanks to Sherry Lawson Erom Board re: Lifescapes -The Chair read a draft letter for approval which was given. Social Networking -The City's Internet policy is also used at the Library which prohibits the use of any social networking via the computers. A meeting is to be scheduled with the IT Department staff to draft a passible policy change to alla~;v this. Adjournment at $:26 p.m. moved by J. Rolland. BOARD CHAIR CHIEF EXECUTIVE OFFICER ~v z ... y ~~ REPtJRT t7E THE D~RECTC?R t)F CHILDREN'S, YOUTH 3z AI:DI4 'VISUAL SERVICES JUNE, JULY, ~ AUGUST 200 Submitted by Suzanne Campbell CHILDREN'S SERVICES OUTREACH AND PUBLICITY Goal ~ The Library will advocate for increased public awareness of the value and range of library services. Kelly Smith and Dawn Silver attended the Arts for Peace Festival at the Stephen Leacock Memorial Home on June ?9`h. Children's Services and the Paws for Reading program were promoted with great success. Over 45 people (children and adults) stopped at our booth and shared stories and a quiet time with their children. The weather was hot and sunny bringing out a good crowd this year. Suzanne Campbell staffed a literacy booth at the Canada Day Celebration on July 1. It was lightly attended, but those who visited enjoyed having the time to sit and enjoy a story time with their children. The TD Summer Reader's Club brochure was produced and distributed to over 4,00© students from Junior Kindergarten to Grade 6 in Orillia and area schools. Marley Lauro (Page and summer student) and Suzanne presented a play and offered an information session to promote the program. We visited Ardtrea, Cumberland Beach, Warminster, East Oro, Notre Dame, Harriet Todd, Mount Sloven, Hillcrest, Orchard Park, Regent Park, David H. Church, St. Bernard's, Guardian Angels, Monsignor Lee, Couchiching Heights and distributed flyers to the schools we were not able to visit. Registration for the TD Summer Reading Club began on June 21 with a steady stream of parents and children coming in through mast of the day and the following week. Materials displays were created in support of the TD Summer Readers Club booklist and were color coded and arranged by age and grade level. These displays received heavy use aver the summer. PROGRA~'IS Goal ?. l Develop and maintain programs associated ~ti~ith identified Droops. Michelle Gautier offered a fun language rich e~cperience for the Funny Kids Ready to Read Club. '!tilichelle did a great job keeping the children focused during her circle time. Michelle presented fourteen programs far children from 3-6 years and their parents, including an opening and closing party and reading encouragement activities. The Funny Kids Ready to Read Club had a membership of 9~ children. There were 74 children from Orillia, 6 children from Severn, and 14 children from Oro-Medonte enrolled in the program Two hundred and thirty two children ages 6-12 joined the TD Summer Reading Club and read a total of 5779 books (book reporting occurred after 100 pages were read). As part of the Summer Reading Club we implemented twenty-eight programs reflecting the theme LOL. An average of 25 books per child was read. t~tembership in the TD Summer Readers Club included children from both the city and the townships: 15 children from Oro-141edonte Township, ? 1 children from Severn Township, 3 children from Ramara Township and l93 children from the City of Orillia participated in the TD Summer Readers Club. Once again the business community was very generous offering gift certificates as reading reward incentives for members of the Summer Readers' Club. Reading rewards are a very important part of the program. A lot of staff time was allocated to this project, a worthwhile investment. Far a second successful year the reading incentives were made possible by a generous donation from the Lions Club of Orillia. A Lion's Club Store was created with prize incentives purchased with the donated money. Children earned reading points by reporting on books they read and then used these points to redeem prizes in the store. Coming to programs and completing reading related activities also earned them a ticket for a draw for a digital camera. The Lion's Club store proved to be a very popular part of the summer and a definite incentive in encouraging even reluctant reader's to continue to read through the whole summer. ~4'e would like to thank the following Orillia businesses for supporting summer reading at the Orillia Public Library: Sunshine Kitchens, McDonald's Restaurants, Rounds Ranch, with a special thanks to the Lion's Club of Orillia, Apple Annie's, Jack and Maddy: A Kids Store, Dominoes Pizza, and the TD Bank. SGr~11IER PRC?GR.~1tiI EVALLrATI4N Goal 5 The Library will elevelop methods of measurement to valuate the effectiveness of library serti~ices and programs. Children's Services staff developed and implemented a survey for parents evaluating the TD Summer Reading Club and for the children evaluating the TD Summer Reading Club. PARENT SURti'EY CO~[1IENTS: 1. My son who is 7 was struggling with his reading skills at the start of this summer and now is a super reader. Thanks 2. qty child is tearing through books-1 have seen a huge improvement in her speed 3. i~ty kids already loved reading but the program helped them build an skills. ~. Kept reinforcing reading casually to collect points without the pressure ~. The prizes really motivated my son to read more. 6. l like that each program was directed to the appropriate ages -- it was great to listen to them share what cvas similar and different about the activities they participated in. 7. Too crowded needed mare space. C4~11~tUN[TY PARTNERSHIPS Goal 7 The Library will investigate, develop and maintain partnerships in the community. Michelle brought the Ready to Read program to community groups with weekly visits from Grillia Parks and Recreation Early Years day camps and the YMCA summer day camps. PAWS for Reading was offered Thursday evenings for seven weeks aver the summer with two dogs and their owners participating in this popular one on one reading program. The program is offered in the library through a partnership with Therapy Dogs of Canada. STAFF Goal 8 tl~faintain an ongoing commitment to staff training, recruitment and development. Michelle Gautier was hired on a nine week contract with a half and half grant through the federal government Summer Career Placement Grant program. Michelle completed a very successful coop placement with the library as an ECE student at Georgian College. Michelle is attending Lakehead C,'niversity in their education program. Michelle was responsible far planning and implementing the Ready to Read program. Marley Lauro, a library page and university student at Laurentian at Georgian was hired to plan and implement the programs in the school age TD Summer Readers Club. Llarley did an excellent job and was very popular with the children. Haney Brown, a university student, was hired to work part time and help with the maintenance of the program and work evenings. Haney worked hard all summer and was a great addition to the summer staff team. TEEN SERVICES Goa! 2.1 Develop crud maintain programs associated ti~~ith identified grr~~aps. Chick Chat Chick Chat met three times between June and August. The June title was Stuck in Neutral, the July title was The Freedom Writers Diary, the August title was The Baok Thief. BET BET (Board of Extraordinary Teens) met once in June for a full board meeting. BET has decided to work an a banner far the Teen Scene area, which will be place on the wall under the window. A sub committee was struck to work on the banner. BET did not meet in July or August. Teen Survivor On-line Readers Club Kelly Smith worked hard at promoting Teen Survivor in June. Kelly visited Warminster, East Ora, Notre Dame, Harriet Todd, Mount Sloven, Hillcrest, Orchard Park, Regent Park, David H. Church, St. Bernard's, Guardian Angels, and Monsignor Lee. Brochures were distributed at the four High schools and were either mailed out with the report cards or made available with the report card pick-up. Teen Survivor was a huge success with 75 teens participating. The program was sponsored by the Orillia Rotary Club -Lake Country, their donation was used to purchase multiple copies of the books and far cash prizes for the Short Story Contest and the Poetry Contest. In addition, community businesses donated prizes which were awarded in weekly draws for participating teens. Kelly developed a number of fun contests to keep interest in the program strong all summer. The winner of the short story contest was Keera Merkley far her story Water! The winners of the Poetry contest were Ashley Evans for her poem "There", Kathryn Thompson for her poem, "The Animal in Me", and Rachael Kelly for her poem "My Safe Havens" All of these winners received cash prizes sponsored by the Orillia Rotary Club- Lake Country. Members of teen survivor wrote 93 reviews in support of their favorite books, they submitted close to ?00 votes. The winner from the seven books was The Law of Three by Caroline Rennie Pattison. The author o is Canadian and lives in Bracebridge; she will be visiting the library in September to do discuss her books and writing. A closing party attended by 15 of the Teen Survivor members was held and prizes for the summer were awarded, the winner announced and fun survivor games were played. We would like to thank the following community sponsors for their support of the Teen Survivor On-line Book Club: Tim Norton's, Kelsey's, Future Shop, The Source, Wal- Mart, Kahuna Surf Shop, Tina's Nails, The Downtowner, 2°`~ Century Sports, Plum Loco, and Manticore Books. The prize incentives helped keep the enthusiasm going for the summer. REPORT FOR THE ~[O~TH OlF JUi`iE 201)8 BY DIRECTOR OP I~i>rOR.~[~TION S1~.R~'ICES LY~tVE GIBBO?ti GOAL 2: Create and maintain lifelong relatr"onships with users: Volunteers provided the library with 340 hours of time, which is up from 242 hours that were donated last year in June. GOAL 3: Optimize and customize library services to our user groups: I met with David Lubin from Ebsco to help streamline the ordering and claiming of periodicals and to obtain the latest information on the databases they offer. Louise Godbout-Legaret from SOLS visited us to help improve suggestions on how to improve our French language collection, both in the adult and children's sections. Selections of library materials were delivered to 16 shut-ins during the month. GOAL 4: Advocate for increased public awareness of the value and range of library services: Two articles were written for the Packet. At this point, 111 people have read Judy Fong Bates book far the Big Read and there are 105 holds on the 33 copies that we own. Jayne attended the Senior's Fair in the mall and connected with 28 people. There were 42 people in attendance at the Genealogical program. The Lifescapes book launch was attended by 57 people. Our thanks to Sherry Lawson far holding this event for us at Casino Rama. The Lifescapes Alumni meeting was attended by 6 people. Displays and baoklists were created on such topics as Father's Day, National Aboriginal Day, the Dublin IMPAC award and summer reading. King Leary, by former Writer in Residence for the library, Paul Quarrington was the book discussed at the June Bookworms Club and cards and carnations were handed out to the 12 club members in attendance far their participation and enthusiasm. GOAL 5; Develop methods of measurement to evaluate the effectiveness of library services and programs: Reference requests made at the Information Services desk numbered 1884, in comparison to 1794 in June last year. Computer use was up to 2138 users this year over last (1982). The databases online were used about 1337 times (one statistical report from one database was not available). The web page was accessed 1401 times, up over last year's figure of 1047. The Frost Papers were accessed 28 times. GOAL 6: Investigate, develop and maintain partnerships in the community: I attended the Orillia Business Women's Association dinner and handed out some references to the business materials we have in the library. June 19th was the AGM for Information Orillia. The garage sale sponsored by "Happy at Home" made $700 for 1.4. Officers this year. Gay Guthrie, Chair, Robert Hawkins, Vice- Chair, Lynn Mclsaac, Treasurer, Lynne Gibbon, Secretary, Don Evans and June Gunn, Directors at large. The Community Policing Committee has received a grant for $600 from the City to pay for expenses incurred to run further sessions to promote community awareness. We have planned more sessions in the fall. The first session an drug awareness seemed to be well-received. Goa! 8: Maintain an ongoing commitment to staff trar`ning, recruitment and development. I attended the OLITA Odyssey 2008, which had technologies for the disabled as its main agenda. Many new ideas and software products were introduced to assist the challenged public to use library facilities, materials and our webpage. REPCIRT E{)R THE ~[QtiTH t~E JtiL~' ZO!)8 BY L'-IRECTOI2 OF [tiFOR:tiL~T'IC}~i SERV[CES L~'~irE GIBBCI GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 221 hours of work. GOAL 3: Optimize and customize library services to our user groups: I wrote an article for the ~~orth Sirncoe ~re~,vs promoting the Big Read. Selections of library materials were made for 1 ~ shut-ins during the month. Jennifer has been weeding the vertical file materials, to whittle the cabinets down so that we can accommodate a new one for the microfilm, which is desperately needed. GOAL 4: Advocate for increased public awareness of the value and range of library services; Judy Fong read at the Leacock on July 24`n and members of the Big Read committee were in attendance. Three articles were written for the Packet in July. Promotional displays at the Reader's Advisory desk covered topics and library materials for Canada Day, Oprah, Travel, and summer reading. Bookmarks were created to promote Canadian Fiction, Llysteries and the Leacock winners. Book selection was done for Victoria House and Birchmere. GOAL 5; Develop methods of measurement to evaluate the effectiveness of library services and programs; Requests made at the Information desk were up four percent, to 12$5. The ~V fireless began to be used in the second week of July and 113 library users took advantage of this new service. This brought the use of the Internet up to 2491 far the month. The homepage was accessed 1641 times, up 14 per cent over Last year and the Frost Scrapbook was accessed 23 times. The online database subscriptions were accessed 879 times during July. GOAL 6: Investigate, develop and maintain partnerships in the community: I helped man the Information C~rillia display at Mariposa. The final strategic planning session for Information Orillia took place on July 3l'` and the report should be ready for the September meeting. The Community Policing meeting far July concentrated on planning further community awareness sessions. (attended the documents management (TO~fRl~1s} committee meeting at the City, where w-e were updated on the roll-out of their new software system. Goa/ 8: Maintain an ongoing commitment to staff training, recruitment and development. I traveled to London to interti•iew co-op students to ~i-ork on the weedin=project; t+,vo were hired and they are to start September l5`~. -['hey will be weeding the non-fiction collection, deleting materials that are missing and updating the catalogue, generally. Ifthey finish the project before their 14 weeks have concluded, I will give Chem further experience to expand their understanding of hotiv a public library functions. The university was extremely pleased that OPL wanted to hire eo-op students, as they receive very few requests from public libraries. _~ REPORT FOR THE :tiiOtiTH t7~' .-~C~GCST ?1)i~8 B~~ DiREC'TOR OF I~FOR~t:~T[Oti SERA"CCES L1~"~itiE G[BBOy GOAL 2: Create and maintain lifelong relationships with users; Volunteers prop ided the library tividz 21-I hours of work, Cassie and Emma, two pages ~vho have been here for ~ years, were given a send off to university with the customary= cake and 4::i tts. GOAL 3: Optimize and customize library services to our user groups: Selections of library materials were made far 17 shut-ins during the month. David, Dac~~n and I met to establish procedures for weeding the non-fiction collection when the students from Western be~.~in. I met ~~~ith Frances Helgar, a professor at Lakehead University's p'aculty of Education, to provide her with a bibliography of fiction titles about teachers. This was a project that she will be assigning her students. GOAL 4: Advocate for increased public awareness of the value and range of library services: -l articles Gvere written for the Packet. Promotional displays at the Reader's advisory desk encompassed library materials for topics such as humour, t~~[ariposa, travel, and the Olympics. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Requests made at the Information Services desk were down to l 3=Ib over last year (1937). t 51 people used the wireless service. This brauaht the use of the Internet up to 25?3, an increase over last year (? 135}. The homepage was accessed 1397 times and the Frost Papers were used 19 times. Although 2 databases had not reported their slats as of writing this, access to online subscriptions had increased to 2=I77 from 175$ uses last year. GOAL 6: Investigate, develop and maintain partnerships in the community; There were no meetings for the Community Policing Committee or Information Orillia for the month. Goal 8: Maintain an ongoing commitment to staff training, recruitment and development. T'~~~o students ~tiere hired from ~Gestern's Faculty of Information Studies to complete the weeding project in non-fiction. They are Chuan Xu and fancy Berlotti, OPL was on the tup of their ranking list, over and above all other employers then had interviews with. T~cxw;cc~r., s>uRV;cc>~s R~»aRT June - ~r~~y - ~u ;ust aoo~ Circulation The Circulation Department enjoyed another busy summer, with overall usage at about the same level as last year, with a bit of a tailing off in late August. C1n August 5, after the Civie Holiday, the staff recorded 3077 loan transactions. The Summer Sidewalk Book Sale netted X792.95 at the end afJuly. There were same changes an the Circulation staff this summer. Clerk Jocelyn White resigned in July, aver working tar over 7 years as a student page and circulation clerk. Her position as circulation clerk was taken over by Barbara Romeo, who came to us from the Barrie Public Library. ~Ve bid a warm welcome to Barb, and a fond farewell with all our best wishes to Jocelyn. Student Paige McCormick also left us at the end of August, but promised to keep her hand in by continuing to ~vark a few hours a week. Ctrillia's Big Read This "one city, one bank" project has been a great success sa far, with over 2~0 people barrativing Judy Fong Bates' ~lidni~;ht at the Dragon Cafe since the end of May. The main event far the summer was a reading by Judy at the Leacoek Festival in July, with approximately 100 people in attendance. There will be a grand finale event in Qetober during Ontario Public Library L~'eek. Technica] Processing The new team in Technical i'rocessing continued to develop and managed to get an impressive amount of ~.vork done. Very quick turnaround times are being achieved for new materials coming in, and the cataloguing backlog is almost caught up. CEQ Dawn Silver lent a hand with some of the weeding, a large number of juvenile non- fiction books were withdrawn from the collection over the summer. T'P is arranging with Library Services Centre, who supply a majority of our new books, to provide a more "shelf-ready" product, that is labelled, barcoded and quickly loaded into the catalogue. To that end we contracted with Infor (formerly Gear) to amend the advance system to allow some pre-setup to be done in the basic records by LSC. We have been delayed a bit in implementing this, but expect to have changes in place by the end of September. David Rowe is the Library's Director of Technical Services. REPORT OF CNIEF EXECUTIVE OFFICER FOR JUNE 2008 CIRCULATION OF MATERIALS Jan-Jun Jan-Jun PRINT 2007 2008 Books 89501 86930 Periodicals 4299 4280 C+~1aps, Gov't.Publications, Pamphlets, Pictures 20 24 Interlibrary Loan -Borrowed 871 865 Interlibrar~r Loan -Loaned 1162 1197 TOTAL PRINT' 95853 93296 NON-PRINT CD-ROMs 98 126 Equipment 25 36 Framed Art Reproductions 4 0 Microfilms ILLoan -Borrowed 101 34 Microfilms ILLoan -Loaned 0 0 Mu{ti-Media 28 27 Other Materials 8 0 Other Materials ILLoan -Borrowed 21 46 Other Materials ILLoan -Loaned 21 38 Sound Recordings 7448 6694 Talking Books ILLoan -Borrowed 24 11 {and Books-on-Tape) -Loaned 4$ 55 Videos and DVDs 14710 15875 Videos and DVDs ILLoan -Borrowed 31 16 Videos and DVDs ILLoan -Loaned 86 48 TOTAL NON-PRIh1T 22653 2300E TOTAL ALL CIRCULAI'lON 118506 116302 SERVICES REFERENCE TRANSACTIONS Adult 8807 8740 Children 2599 2151 Directional/Telephone Queries 1199 1065 E-MaillMail/Fax Requests 90 78 Extended Computer Help 825 557 Other Libraries 2071 2323 Readers' Advisory 831 912 TOTAL 16422 1:5826 INTERNETICOMPUTER USE Adult/Children 10921 12778 Online Product Logins 13590 14045 Frost Scrapbook 219 267 Web Pa e Visits 7607 8451 .TOTAL 3233? 35541 IN-LIBRARY USE OF NON-FICTION MATERIALS 0 7542 GRAND TOTAL LIBRARY USE 167265 17521'I SERVICES - CONIINUE© Jan-Jun Jan-Jun 2007 2008 PROGRAMS - ADUt_T SERVICES In-Library -Group Visits 1 0 * Attendance '`8 *0 -Programs 31 29 * Attendance *545 *530 Out of Library -Talks to Groups 3 7 * Attendance '`285 *255 PROGRAMS -YOUNG ADULT SERVICES In-Library -Programs 3 14 * Attendance *24 *152 PROGRAMS -CHILDREN'S SERVICES In-Library -Graup Visits 6 5 * Attendance '`137 *80 - Story Hours 76 76 * Attendance *1718 k1535 -Other 26 29 * Attendance *942 *1127 Out of Library -Talks to Groups 21 22 * Attendance *2913 *3519 - Programs 18 19 * Attendance *493 *297 iTOTAL PROGRAMS 1$5 z01 NUMBER OF NEW BORROWERS REGISTERED zoo? zoos Adult -City of Orillia 4$6 459 - Township of Oro-Medonte 112 89 -Tawnship of Severn 80 86 -Nan-Resident -Annual 3 1 -Six Month 0 3 - Occasional 13 11 -Non-Resident Taxpayer 9 6 - Ex-Officio (Councillors, etc.) 0 0 -Library Staff & Volunteers 9 6 Children -City of Orillia 195 154 -Tawnship of Oro-Medonte 24 32 -Township of Severn 44 28 Institutional 1 0 Other (e .Reciprocal/Learning Centre/Nursing Homes) 5 7 TOTAL 98~ 8$2 r ~~, ~ ~~, .~ ~~r~_~,. }: ~ ORILLrA PUBLIC LrBRARY 36 Mississaga Street West, Orillia, Ontario I,3V 3AC • Telephone (705) 325-2335 • Fax (705) 327-1744 September 26, 2008 Mayor Harry Hughes and Members of Council Township of Oro-Medonte PO Box 100 Oro, Ontario LOL 2X0 Your Worship and Members of Council: ~~~~~~~® SEP 2 9 2008 ORO-MEC)ONTE TOWNSHIP Ontario Public Library Week is traditionally celebrated in October. The Orillia Public Library would respectfully request that October 19 - 25, 2008 be proclaimed by Council as Ontario Public Library Week in the Township of Oro-Medonte. Attached is a sample proclamation. If you, the City of Orillia and the Township of Severn consent to this proclamation, it would be our intention to arrange to have the enclosed proclamation published in the Orillia Today Newspaper on behalf of the City and the Townships. We would furthermore cordially invite you and all members of Council to attend a flag raising ceremony at the Opera House flagpole on Monday October 20~' at 11:00 a.m. We would appreciate being informed of Council's decision on the proclamation as soon as possible so that the proclamation advertisement can appear no later than October 17th. Please do not hesitate to contact the Library if you require any further information. Yours truly, c~ ~~,~ ~ ~~ Dawn Silver Chief Executive Officer DS/jt Attach. www.orilliapubliclibrary.ca THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2008-130 A By-law to amend the zoning provisions which apply to lands within West Part of Lot 11, Concession 5 (Former Township of Oro), now in the Township of Oro-Medonte (Jim and Kimberley Drury 2006-ZBA-04) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A12' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in West Part of Lot 11, Concession 5, in the former geographic Township of Oro, now in the Township of Ora-Medonte, from AgriculturaltRural (A1RU) Zone to the Residential One Hold (R1"H) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 8T" DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule ~A' to By-law Na. 2008-1301 This is Schedule 'A' to By-Law 2008-130 passed the day of , 2008. u ~_ ,O . ~ ~a0 ~~io ~~;o t i ~~ rte. ~~~ ~` t iAfJ ZONED ENv1RON~ENTriL PROTECTION CEP) ZGNE _._.._. ~ ''I ~L>~NDSTOBEP.EZGNEDFF-<' --~JCTURfiURURALZONE ~~~ TORE5IGEh~7TI>~L ONEHOCD iF 'YtI ZGNE. Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2006-ZBA-04j j THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2008-131 A By-law to amend the zoning provisions which apply to lands within South Part of Lot 1, Concession 1 (Former Township of Orillia), now in the Township of Oro-Medonte (Hans Meyer 2006-ZBA-11) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 3~ of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A19' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in South Part of Lot 1, Concession 1, municipally known as 8976 Highway 12, in the former geographic Township of Orillia, now in the Township of Ora-Medonte, from Residential One (R1) Zane and General Commercial (GC) Zone to the GC`183 {H)as shown on Schedule `A' attached hereto and farming part of this By-law. 2. Section 7 -Exceptions of Zoning By-law 97-95 as amended is hereby further amended by the addition of the following subsection: "7.183 `183 -South Part of Lot 1, Concession 1, (Former Orillia) municipally known as 8976 Highway 12, {a) Notwithstanding Section 5.3 "Accessary Outdoor Storage", accessary outdoor storage in the form of commercial vehicles shall be permitted on the subject lands and apply to the lands denoted by the symbol GC"`183 {H) on the Schedule "A" to this By-law. 3. The lands zoned General Commercial {GC"183) shall be subject to a Holding {H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement that is satisfactory to Counail has been entered into. 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS $T" DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin schedule ~A' #a By-law Na. ZaQ8-131 This is Schedule 'A' to By-Law ZOQ$-131 passed the day Of , 2008. ~ ~~ ; X _y ~ t Ui ~ ~~ J ~~ Y~ U1 ~ T~ ~~ ~~ l ~ ~ . ~~, -~_~~1 ~ _ I 'i ~ :.~, P~ R.E REZONED FR~FJI NrEBiDENTI~+Lv"'E rr"i 7~^'G r."1G GET1E~tAL COMMERCI~L(6Gj ZONE ~-, rD :~aEF-_CQMhdEGCIAL EY.CEFTIJN?6=Ht ~_D ~`f-'''=i~ :ONE Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE {FIDE 2006-ZBA-04) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-132 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND JEFF AND SUSAN WARING TO ALLOW FOR TWO DWELLINGS WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Gouncil to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Gouncil of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement, effective October 8, 2008, fora 12 month period, with Jeff and Susan Waring to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 1066 Warminster Sideroad, West Part of Lot 6, Concession 11 (Medonte}, Township of Oro-Medonte. NOW THEREFORE the Gouncil of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be au#harized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 8T" DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "Q" to By-law No. 20Q8-132 AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, We, Jeff and Susan Waring, of the Township of Oro-Medonte (formerly Township of Medonte} in the Gounty of Simcoe, covenant and agree as follows: 1. That we are the registered owners of West Part of Lot 6, Concession 11 being more particularly described as 1066 Warminster Sideroad. 2. That we have applied to the Council of the Gorporation of the Township of Oro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That we hereby acknowledge that permission has been given by the Gouncil of the Gorporation of the Township of Oro-Medonte subject to the following provisions: a} That such permission is granted for the twelve month period from permit issuance ar until completion of the proposed new dwelling, whichever is the lesser period of time; and b} That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be removed within one month to the satisfaction of the Township's Ghief Building Official; and c} That application to the Township of Oro-Medonte for a temporary use permit will be made forthwith (Fee $100.00}. 4. That certified funds in the amount of $20,000.00 be retained by the Gorporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. a} Failure to comply with the aforementioned conditions will result in the Gorporation of the Township of Oro-Medonte redeeming the certified funds at its sole discretion. 5. That we hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. 7. We hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Susan Waring, Owner Mayor, H. S. Hughes Jeff Waring, Owner Clerk, J. Douglas Irwin Witness [THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-133 Being a By-law to Adopt Amendment No. 26 to the Official Plan WHEREAS The Corporation of the Township of Oro-Medante is empowered to Amend its Official Plan as required; AND WHEREAS the process for considering such an Amendment was in accordance with Section 17 and 21 of the Planning Act, R.S.O. 1990 c.P 13. AND WHEREAS the amendments to the Official Plan are deemed to be appropriate and in the public interest: NOW THEREFORE it is resolved that: Amendment Number 26 to the Official Plan, attached hereto as Schedule "A-1 and forming part of this By-Law, is hereby adopted and; 2. This By-law shall come into force and take effect as specified in the Planning Act R.S.O. 1990, c.P. 13. BY-LAW READ A FIRST AND SECOND TIME THIS $`" DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H. S. Hughes Clerk, J. Douglas Irwin Schedule 'A-1' Official Plan Amendment No. 26 Township of Oro-Medonte This is Schedule 'A-1' to By-Law No. 2008-133 passed the zoos. ~.rrc~ n, v. vvua~raa n vrm day of Mayor, H. S. Hughes tt LOCATION MAP ~WCE SIMCOE REGIONAL~,IRPORT~ h. W 2 Il SUBJECT LAtdOS __~ r TOWNSHIP OFFICE l iil Z X HIGHWAY 1 --~ Meters 0 ~ t~ ~ 590 720 SUBJECT LANDS REDESIGNATED FROM "HIGWHAY 11 SPECIAL POLICY AREA" TO "COMMERCIAL" OFFICIAL PLAN AMENDMENT N0.26 (OSSOM COMMERCIAL, HWY #11} TOWNSHIP OF ORO-MEDONTE AMENDMENT N0.26 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF ORO-MEDONTE The attached explanatory text and Schedule "A" constituting Amendment. No.25 to the Official Plan of the Township of Ora-Medante, was prepared and adopted by the Council of the Corporation of the Township of Oro-Medonte, by By-law No. 2008- in accordance with the provisions of Section 17 and 21 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended. Mayor Clerk 2 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NUMBER 2008 - A By-Law to adopt an Amendment to the Official Plan of the Township of Oro-Medonte WI-IEREAS Section 21 of the Planning Aet, R.S.O. 1990, Chapter P. 13, as amended, provides that Council may amend its Official Plan; AND VVIFIEREAS the policies of the Official Plan of the Township of Oro-Medonte are approved and in force and effect at this time; AND WHEREAS Council has considered the appropriateness of amending the Official Plan in regard to lands within Concession VII,-Part of Lot 20, Township of Oro-Medonte; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro-Medonte; NOW THEREFORE the Council of the Corporation of the Township of .Oro-Medonte enacts as follows: 1.0 THAT the attached explanatory text and Schedule, "A" which constitutes Amendment No. 26 to the Official Plan of the Township of Oro-Medonte; is hereby adopted; 2.0 THAT the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No:26 to the Official Plan of the Township of Oro-Medonte; and 3.0 THAT this By-law shall come into force and take effect in accordance with the provisions of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended. .READ A FIRST AND SECOND TIME MAYOR THIS DAY OF , 2008 CLERK READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008 MAYOR CLERK 3 CERTIFICATION Certified that the above is a true copy of By-law Na. 2008 - as enacted and passed by Council of the Corporation of the Township of Oro-Medonte on the day of , 2008. _.__ Clerk 4 TABLE OF CONTENTS CONSTITUTIONAL STATEMENT PART 1-.THE INTRODUCTION 1.1 TITLE 1.2 COMPONENTS 1.3 BACKGROUND 1.4 LOCATION 1.5 BASIS OF THE AMENDMENT 1.5.1 Application 1.5.2 Froposal and Site History LS,3 County of Simcoe Planning Policies 1,5.4 Township of Oro-Medonte Planning Policies 1.5.5 Engineering 1.5.6 Utilities 1.5.'7 Zoning. 1.5.8 Conclusions PART 11-THE AMENDMENT 2.1 PREAMBLE 2.2 DETAILS OF THE AMENDMENT 2.3 IMPLEMENTATION 2.4 INTERPRETATION SCHEDULE `A' PART 111-THE APPENDICES Appendix 1: Functional Servicing Report Appendix 2: Traffic Impact Report Appendix 3: Notice of Minutes of Public Meeting 5 THE CONSITUTIONAL STATEMENT The following amendment to the Official Plan of the Township of Ora-Medonte consists of three parts. PART I -the Preamble -consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment. PART II -The Amendment -consisting of the following text and Schedule. "A", constitute Amendment Na.26 to the Official Plan of the Township of Oro-Medonte. PART III -The Appendices - consisting. of the background data associated with this Amendment. This section does not constitute part of the actual Amendment. 6 AMENDMENT No. 26 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF ORO-MEDONTE "Ossom Commercial" PART 1-INTRODUCTION 11 TITLE This Amendment when approved by the County of Simcoe, shall be known as Amendment No.26 to the Official Plan of the Township of Oro-Medonte. 1.2 COMPONENTS This Amendment consists of the text and Schedule "A" attached hereto. Schedule "A", attached hereto, provides mapping indicating thereon the location of the lands for which a change in the land use designation is being proposed and the specific land use proposed for the site. The text provides for an amendment to permit the development of highway commercial uses on the subject lands. 1.3 BACKGROUND The purpose of this Amendment to the Official plan of the Township of Oro-Medonte, is to place certain lands located in Part of lot 20, Concession VII (geographic Township of Oro) in a Commercial designation in order to permit highway commercial type uses on the lands. This will involve the redevelopment of the site to allow for the continuation of historical uses including the sale of automobile fuel and food services and to add opportunities for retail uses. 1.4 LOCATION The lands effected by this amendment are located on the north side of Highway 11 at the intersection of the Seventh Line and Highway 11. The property is described as being part of Lot 20, Concession VII and Lots VI, .VII, VIII, Registered Plan 1145, Township of Ora 1.5 BASIS OFTHE AMENDMENT 1.5.1 Application An application has been made to amend the Township of Oro-Medonte Official Plan and Zoning By-law by Ossom Enterprises Inc. The purpose of the application is to amend the planning documents to generally allow the redevelopment of existing and past commercial uses on this site. >n order to properly control development along the Highway 7 t 11 corridor in this area the Township added Section C17 - .Ora Center Secondary Plan to the Official Plan. In regard to this site the new policies limited uses and buildings to those existing at the time: These policies, which have necessitated. this amendrrient, will be discussed in the following. Various documents were submitted in support of the application including: 1. A Functional Servicing Report dated February 12, 2008 prepared by John Towle Associated Ltd. 2: A Traffic Impact Analysis entitled. Highway Commercial Redevelopment, Highway 11 and Seventh Line, dated December 2007 and prepared by Mark Engineering. 3. A conceptual site plan prepared by John Towle and Associates is included in the engineering report and shown as Drawing "C-1". 1.5.2 Proposal and Site History The-use of this site for highway commercial type uses has been in existence for-well over 50 years. It has been home to a motel use (two stories) accessory indoor swimming pool (quanset building, west end), a restaurant and gas station. Through age and neglect the motel and restaurant ceased xo function however the gasoline service aspect has continued to this day. The, proposal is to remove what has become a mostly derelict and rundown use and replace the buildings with appropriate structures which can more properly attract and sustain retaillcommercial uses at this location. It is planned that a 12 pump gas bar with a kiosk convenience store providing drive . through service will be constructed. Other buildings on the site will provide far a restaurant with drive through service together with buildings for retail commercial purposes. In total it is expected that up to approximately $000 sq.ft. (750 M2) of floor area will be provided. In the absence of the special policies effecting this site the proposed redevelopment would at worst be subject to only a site plan control agreement. However, as a result of the special policies this amendment is necessary. With the approval of this amendment it will allow for the proper redevelopment of this property. from it's current dilapidated condition to a properly functioning and positive feature for the benefit of local users and the traveling public. The site has a total frontage along Hwy 11 of approximately 775'(236m) and a depth of some 150' (45m). The total area of the site is some 2.6 a (1.08h). 1..5.3 County of Simcoe Planning Policies The County of Simcoe Official Plan, Schedule 5.1, Land Use Designations, applies the Rural and Agricultural designation to the area of the site. Also the Special Development Areas designation has been applied to this general location. The site is not within a defined settlement area. The policies of the "Rural and Agricultural" section permit uses including highway commercial uses. As noted, the Special Development Areas designation is applied in this area and therefore development is subject to the policies of section 3.9, Special Development Areas of the Plan. These policies generally require that development be comprehensively planned in regard to related services and infrastructure, storm water management and transportation. In compliance with this direction the Township has responded through Section C17.2.5, Highway 11 Special Policy Area, which is addressed in the following section. It is offered that the proposed development does not offend any of the policies of the County Official Plan in as much as the need for compliance has been transferred to. Section C17.2.5 of the Township Official Plan. 1.5.4: Township of Oro-Medonte Planning Policies The Official Plan for the Township contains Section C17 -Oro Centre Secondary Plan, which provides for special policies concerning development in the general area of the subject site. We presume that these policies are in response to the directives fourid in the County of Simcoe Official Plan noted above. In general, the purpose of the Secondary Plan is to provide for an appropriate mix of land uses, proper and economical transportation networks, appropriate infrastructure features and to provide for a guide concerning future development. In terms of goals for the area these are expressed as facilitating development and re- development, the promotion of growth particularly in regard to employment generation and that development in this area will have a positive effect on a much wider area: The policies go on to note the need for attention to urban design, transportation, water, storm water and sewer services involving any development or redevelopment.. In regard to transportation and site servicing matters these are addressed in the following sections and through engineering reports which accompany this amendment. The subject site is designated "Highway 11 Special Policy Area " on schedule "E" to the Official Plan. It is also designated "Oro Centre-OfficeJIndustrial" along the rear portion of part of the site. It is unknown as to why this splitting of the lot depth by the designation is done other than to possibly indicate that various "options" were intended to be considered if and when development occurred. Regardless, as the majority of the site is designated "Highway 11 Special Policy Area" this amendment will address the policies of this designation. 9 Section C17.2,5, Highway 11 Special Policy Area, contains policies specific to this site. Part 1 {a) requires that any proposed development be reviewed by the Ministry of Transportation to insure that any development will be compatible with the adjacent road network. As such the Ministry is expected to review and comment on this amendment and proposed development. This will be done in conjunction with the Traffic Report included with this amendment. Part (b) is intended to protect existing uses and extend to these uses a legal non- conforming status. In regard to this site that would possibly include the gas service facility, the restaurant and motel although these latter uses have admittedly fallen into disrepair. Regardless it is offered that this site has for the mast part been an ongoing and active highway commercial use far over fifty years. Part {c) restricts new building and structures and allows for minor additions with the approval of the Ministry of Transportation. As the point of this amendment is to redesignate the site it follows that any new development will require the review and approval of this Ministry. It is proposed that the site be redesignated to the "Commercial" designation.. Section C17.2.8, Commercial Designation, provides that the permitted uses and policies of Secton_C9, Commercial, of the Official Plan shall apply. This section lists a number of permitted uses among which includes retail, business office, restaurants and vehicle fuel sales. The proposed use of the subject site would conform with these permitted uses. 1.5.5 Engineering Two engineering reports have been completed in regard to the redevelopment of the subject site. A Functional Servicing Report acid a Traffic Impact Assessment have been provided to the Township along with this amendment. The Functional Servicing Report, prepared by John Towle Associates Limited, dated February 2008, outlines the design concepts for the provision of water supply, sanitary sewage facilities and stormwater drainage systems. The report recommends that the existing well will remain as it is understood to have neither a quantity or quality concern. In regard to sanitary sewage service a new the bed and system will be installed. It is understood at this time that this facility can be designed to properly accommodate the anticipated flows .from the proposed uses. In regard to stormwater management the report notes that this aspect may present challenges due to the topography of the site and the surrounding area. The report provides suggestions on haw this can be resolved and concludes that further work is under way and a submission to the Ministry of Transportation will be made shortly for their consideration and approval. 10 The Traffic Report, prepared by Mark Engineering dated December 200?, reviews the various aspects of existing and anticipated traffic concerning this site.. The report concludes by stating the expected traffic generated from the site and offers that both intersection and site access traffic is expected to operate at good and acceptable levels of service.. Naturally, the report will be reviewed and commented on by the Ministry of Transportation. 1.5.6 Utilities The site is currently serviced by all the required utilities in addition to those items mentioned previously and no concerns have been noted. 1.5.'7 Zoning Schedule A10 to the General Zoning Bylaw places the subject site in the General Commercial GC-32 Exception Zone. The exception implements the policies of section C17 -Oro Centre Secondary Plan of the Official Plan by prohibiting the development of new buildings or additions to existing buildings. With the approval of the Official Plan Amendment it is expected that a concurrent Zoning Bylaw Amendment, to remove the exception, will be done. This will then allow the property to be developed as proposed. It is expected that the site will also be subject to a site plan control agreement thatwill insure the proper location of buildings, parking and the various other features to be provided on site. 1.5.8 Conclusions In summary, the proposed use of this site is an appropriate redevelopment and will be of benefit to the local area. It is offered that the policies of the Township of Oro-Medonte Official Plan support the proposed development and that the proposed development is in keeping with the past use of the property. For the reasons stated and set out herein, the proposed uses and development approval method are offered as being in conformity with, and supportive of, the policies contained within the Townships' Official Plan, the County of Simcoe Official Plan and in particular the Oro -Centre Secondary Pian. 11 PART 11-THE AMENDMENT 2.1 PREAMBLE All of this part of the document entitled "Part II- The Amendment", consisting of the attached text and map schedule constitutes Amendment No.2b to the Official Plan of the Township of Oro-Medonte. 2.2' DETAILS OF THE AMENDMENT Schedule "E", Oro-Centre Secondary Plan Area, of the Township of Oro- Medonte Official Plan is hereby amended by redesignating the area, as shown on the attached Schedule "A" from the `Highway 11 Special Policy Area' and the `Oro Centre-OfficelIndustrial' designations to the "Commercial" designation. 2.3 IMPLEMENTATION This amendment to the Official Plan of the Township of Oro-Medonte will be implemented by an amendment to Zoning By-law 97-95, as amended, of the Township of Oro-Medonte.. The provisions of the Official Pian regarding the implementation of that Plan shall also apply to this amendment. 2.4 INTERPRETATION The provisions of the Official Plan of the Township of Oro-Medonte, as amended from time to time,. shall apply to this Amendment. 12 Q, ~~ i ~ ~.~ ~ ~ ~~ ~ ~ ~ ,; ~~ z o ~ : w~ ~ ~~ ~ ~ o ~ ~ ~ ;, o ~ o - ,-; a o /°~ W (~ - " ~ ~ U ~a 1~i U a ~;~ / / ~ / ~___~__a_~.._._~~ ~ i~ ' ~ ~ i ~ ~ ~ ~ ~.. ~I 1 vJ Z ~ j ~ ~ ~ a w / / ~ ~ ~ ~ ~ ~ a--i p a o W N U - . ~ / / ~ ~ N ~ ~ % / ~ Q O r , v ¢3 / ~ ~~ V N O ~ = / 1 d a L / ~ ; ,1 m o a m i, ~ i~ ' / ~~ ' 1 m 1 / .~ 1 3 ~ ~ ~ ~ U O 1 1 ~ o rn o 2 U Q U 1 1 ~ ~ 1 1 ~' ~ • 1 = 1 1 1 ~~ ~ 1 A ~, mo - o c / ~ ;' T/ m a~ l ~ ~~ // j / / ~ ~ ~ ~ ~~ / /, U ~ Z c _c U ~ / ~; ~ ~ / ' o N ~ ~ ~ o i i .~ ~/~ /~ o ~ .~ a U O ~ ~ ~ / ~ ~ ~ ~ ~ ....... /. ~.'.'~•~'.'.'.'. a~ o 0 U U U ~ ~~~ Z -O 0 0 0 ~~ O O O w B~ or ~ a a~ a ¢ a a < ~ ~ ~ z C ~ ~ J ~a ~ z $ ¢_ ~ O ~,~ °w J K ~ O W ~ O p Z J O ~ ~ H O O Z W U OU ~ W ~ ~ Q W t0 O J N d W OI O Q' W U Z p ~ N W Z 2 H O a U J (U/1 W ~ N S W O K ~ N_ W ~ ¢ O -~~ik APPENDIX 1: FUNCTIONAL SERVICING REPORT. 13 \. ~~~f ~~ APPENDIX 2: TRAFFIC IMPACT REPORT 14 U~~~ " APPENDIX 3: NOTICE OF MINUTES OF PUBLIC MEETING 15 ~~~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2008-134 A By-law to amend the zoning provisions which apply to lands within Part of Lot 20, Concession 7 (Former Township of Oro), now in the Township of Oro-Medonte (Ossom Enterprises Inc. 2008-ZBA-06) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of commercial uses, in accordance with Section C9 and C17 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A10' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 20, Concession 7, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from General Commercial Exception (GC'32) Zone to the General Commercial (GC) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin i~>z Schedule ~A' to By-law No. 2008- This is Schedule 'A' to By-Law 2008- passed the day of , 2008. Mayor H.S. Hughes Clerk J. Douglas Irwin LOCATION MAP ~~' \~ lAl¢ SIMCOE REGIONAL AIRPORT /~ W Z ~I SUBJECTLANDSI i 1 HIGHWAY 11 TOWNSHIP OFFICE LANDS TO BE REZONED FROM GC'32 ZONE TO GC ZONE Meters 0 90 180 360 6d0 720 TOWNSHIP OF ORO-MEDONTE .(FILE 2008-ZBA-06) THE GORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-135 A By-law to Authorize the Execution of a Site Plan Gontrol Agreement between The Corporation of the Township of Oro-Medonte and Bernd Walter Ramona and Shelley Lynn Ramona described as lands as follows: Lot 8, Plan 1441, Concession 10, Being all of PIN 58549-0087 {LT} 17 Booth Street, Roll # 4346-010-010-42500 -and- Lat 9, Plan 1441, Goncession 10, Being all of PIN 58549-0088 (LT) 19 Booth Street, Roll # 4346-010-010-42600 Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided far in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, as amended, a By-Law to designate Areas of the Township as Site Plan Control Areas, was passed by Council far the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuan# to By-Law No. 2008-069, as amended; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement an behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT By-law 2008-118 is herby repealed in its entirety; 5. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS $'" DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin APPENDIx "A„ SITE PLAN AGREEMENT -between - BERNQ WALTER RAMQLLA SHELLEY LYNN RAMOLLA - and - THE CORPORATION OF THE TOWNSHIP tJF ORO-MEDONTE DESCRIPTION OF LANDS t_at 8, Plan, 1441, Concession 10 Being all of PIN 58549-0087 (t_T) 17 Booth Street Roll # 4346-010-010-42500 -and- Lat 9, Plan, 1441, Concession 10 Being all of PIN 58549-0088 (!_T) 19 Baath Street Roll # 4346-010-010-42600 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE October, 2008 By-Law No. 2008-135 THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE dF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D"' Itemized Estimate of Cost of Construction SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this 8t" day of October, 20U8, in accordance with Section 41 of the Planning Act. BETWEEN: BERND WALTER RAMOLLA and SHELLEY LYNN RAMOLLA Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a single storey storage building accessory to an existing marine sales establishment on lands described in Schedule "A'", attached hereto; AND WHEREAS the Township has enacted a By-law to provide far the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule 'B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS E3Y THE OWNER The Owner covenants and agrees as follows: a} The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b} This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c} No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shad, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f} The Owner shad pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the wards "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $NlA. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual casts are submitted by the Township. g} The Owner shad have delivered to the Township, all TransferslDeeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransferlDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Tawnship(Ministry of the Environment. 2. GOVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a single storey storage building accessory to an existing marine sales establishment described on the Site Plan. b} That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B"', subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b} Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use andtor roadway, not to cause interference in any way. c} Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 52© of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419186, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule °t3" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Ora-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Gollection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I}and multi-unit locations (six {6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule °B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on ail lawn areas. h} Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the farm of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. ~. sECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D'" to this Agreement {the °said Work"), the following securities: a) Cash in the amount of one hundred percent {100°10) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or. b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule °E", with an automatic renewal clause in the amount of one hundred percent {100°l0) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one {1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty {30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shad submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis far the (units of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the pions submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one {21) day's notice, its intent to draw down an the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given an behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 21J01, S, O. 20t1l, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or pravisian of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole ar any part thereof, other than the pravisian sa declared to be invalid. iQ. SAVE HARMLESS The Owner, an behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly ar indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through grass negligence an the part of the Township, its servants ar agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. ,_~~~~ SIGNED, SEALED AND DELIVERED `~}-., k :,~' )Bernd Walter Ramolla, Owner ) _. ~~, ~--- )Shelley Lynn R of a, caner: ~`""~,"~y The Corporation of the ) Township of Ora-Medonte per: N.S. Hughes, Mayor ) J. Douglas Irwin, Clerk SCHEDULE "A" NOTE: It is understood and agreed that this Schedule farms park of the Site Plan Agreement between the Township of Ora-Medante and LEGAL DESCRIPTION OF LANDS Lot 8, Plan, 1441, Concession 10 Being all of PIN 58549-0087 {LT} 17 Booth Street Roll # 4346-010-010-42500 -and- Lot 9, Plan, 1441, Concession 10 Being all of PIN 58549-0088 {LT) 19 Booth Street Roli # 4346-010-010-42600 SCHEDULE "B" NC}TE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of ©ro-Medonte and SITE PLAN Site Plan Drawing SP-1 prepared by R.A. Jeffries & Associates dated July 14, 2008 is not in a registerable farm and is available from the Township of Oro-Medonte. SCHEDULE "C" NOTEy It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Ora-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate fat or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors far the parties after the Plan is registered and a Plan Number assigned. The consideration far all conveyances shall be the sum of Two Dollars ($2.©0? and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The fallowing land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.() DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA ~o SCHEDULE "D„ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE t7F COST ©F CCINSTRt1CTiON ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NtA 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required NIA under the terms of this Agreement, as noted in Section 5 herein. i~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-129 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, OCTOBER 8, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, October 8, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 8th DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 8th DAY OF OCTOBER, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin