Loading...
06 25 2008 Council Agenda• , I • • • • • 5 • &0101110=14:116 I I o: • I iliki [oil 194MATA DATE: WEDNESDAY, JUNE 25, 2008 TIME: 7:00 P.M. 2. PRAYER/CONTEMPLATION/REFLECTION 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of June 11, 2008. 7. RECOGNITION OF ACHIEVEMENTS: 10 a) 7:00 p.m. Proposed Amendment to the Official Plan and Zoning By-Law, 2008-OPA- 01, 2008-ZBA-06, Part of Lot 20, Concession 7 (Oro), Township of Oro- Medonte, 2976 Highway 11, (Ossum Enterprises Inc.). b) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-07, Block 86, Plan M-367, Township of Oro-Medonte, located on the east side of Line 6 North, south of Horseshoe Valley Road West and north of Hickory Lane, (Indian Park Association). a) 7:10 p.m. George Hampton, re: Landscape Development, Horseshoe Valley [Refer to Item 10a)]. b) 7:20 p.m. Robert Huter, Mt. St. Louis Moonstone Ski Resort, re: Request for Exemption to Site Plan Control By-Law. a) Keith Mathieson, Director of Engineering and Environmental Services, memorandum correspondence dated June 13, 2008 re: Ditch Issues in Laurel View Homes Development. b) Report No. EES 2008-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Gargano Development Corp. (Buffalo Springs) — Road Improvement Agreement - Line 9 North [Refer to Item 18i]. c) Report No. EES 2008-25, Keith Mathieson, Director of Engineering and Environmental Services, re: Installation of "Reverse Osmosis" Water System — Administration Centre. d) Report No. RC 2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity. e) Report No. RC 2008-20, Shawn Binns, Manager of Recreation and Community Services, re: RFP #RC2008-01, Strategic Facility Plan [correspondence previously distributed under separate cover]. f) Report No. RC 2008-21, Shawn Binns, Manager of Recreation and Community Services, re: Oro-Medonte Community Roof Repair — Tender (RC2008-03). g) Bruce Hoppe, Director of Development Services, memorandum correspondence dated June 19, 2008 re: Process Review Update. h) Report No. DS 2008-40, Glenn White, Senior Planner, re: Moss Developments Subdivision (Kovacs Subdivision), Proposed Street Naming, Part of Lot 11, Concession 2, (Oro), Township of Oro-Medonte, File P21188. i) Report No. DS 2008-41, Kim Allen, Chief Building Official, re: Fee By-Law Review — Development Services Department, Building Division. j) Report No. ADM 2008-17, Doug Irwin, Director of Corporate Services/Clerk, re: Unopened Road Allowance — Line 2 North, North of Moonstone Road West. k) Robin Dunn, Chief Administrative Officer, re: "Customer Service —Visions and Values" [to be distributed at meeting]. a) Councillor Evans, Chair, Accessibility Advisory Committee, correspondence dated June 13, 2008 from Ministry of Community and Social Services re: New Funding Available for EnAbling Change Partnership Program. b) Councillors Coutanche and Agnew, correspondence dated March 10, 2008 from Honourable Lincoln Alexander, Ontario Heritage Trust, re: 2008 Heritage Community Recognition Program [from June 11, 2008 meeting]. a) Committee of the Whole minutes, meeting held on June 18, 2008. b) Committee of Adjustment minutes, meeting held on June 19, 2008. c) Oro-Medonte Environmental Group Advisors minutes, meeting held on June 19, 2008. d) Citizen of the Year Advisory Group minutes, meeting held on June 16, 2008. e) Planning Advisory Committee minutes, meeting held on June 23, 2008 [to be distributed at the meeting]. 13. CONSENT AGENDA: a) Lynn Johnston, President, Canadian Society for Training and Development, correspondence received June 12, 2008 re: Proclamation Request, September 22-26, 2008, "Learn @ Work Week'. Staff Recommendation: Receipt, Proclaim, Post on Township's Website. b) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, correspondence dated June 11, 2008 re: Lake Simcoe Watershed Report Card 2008 [additional correspondence available in Clerk's office]. Staff Recommendation: Receipt. c) Morris Gervais, President, Simcoe County Farm Fresh, correspondence dated June 3, 2008 re: Letter of Appreciation. Staff Recommendation: Receipt. d) Nottawasaga Valley Conservation Authority minutes, meeting held on May 9, 2008. Staff Recommendation: Receipt. e) Springwater Library Board minutes, meeting held on May 13, 2008. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Brian Flintoff, Janet Currie, correspondence dated June 14, 2008 re: Request for Trees, 17 Alpine Drive/Medonte Hills Booster Station, Moonstone. b) Slawko Borys, President, Ukrainian National Federation, Toronto Branch, correspondence dated June 16, 2008, Request for Noise By-Law Exemption, Events, June 28, July 5, August 9, 2008. c) Uli Surmann, correspondence dated May 22, 2008 re: Winter Roads — Cost Saving [additional correspondence available in Clerk's office]. None. i­irtii • 17.IN-CAMERA ITEMS: a) Tamara Obee, Human Resources Officer re: Personnel Matter (Building Division) [deferred from June 18, 2008]. b) Mayor H.S. Hughes re: Property Matter (TRY Recycling). c) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Encroachments — Lakeshore Promenade). 18. BY-LAWS: • By-Law No. 2008-073 A By-Law to Appoint a Chief Building Official and to Repeai' By-laws 11 and 2007-143. b) By-Law No. 2008-074 A By-Law to Appoint a Deputy Chief Building Official. c) By-Law No. 2008-075 Being a By-Law to Appoint Building Inspectors and to —Repeal By-law Nos. 2007-070 and 2008-013. d) By-Law No. 2008-076 Being a By-Law to Appoint By-law Enforcement Officers. e) By-Law No. 2008-078 Being a By-Law to Amend By-law No. 2007-069, A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Comm ittees/Technical Support Groups, and Expenses for Employees. f) By-Law No. 2008-080 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and The Oro- Medonte 77's Junior Hockey Club. g) By-Law No. 2008-081 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Habitat for Humanity Huronia Inc. — Orillia/Lake Country Chapter. h) By-Law No. 2008-083 A By-Law under the Building Code Act Respecting Permits and Related Matters and • Repeal By-Law No. 2005-044 (Building Permits By-Law). i) By-Law No. 2008-084 Being a By-Law to Authorize the Execution of a Road Improvement Agreement Between The Corporation of the Township of Oro-Medonte and Gargano Development Corp. #',I, k UNNAMM 11QWA0QWW= 1) Keith Mathieson, Director of Engineering and Environmental Services, memorandum correspondence dated June 25, 2008 re: Laurel View Homes (HV) Inc. — Amendment to Pre-Servicing Agreement. c) Deputy Mayor Hough, re: Planning Advisory Committee Mandate. d) Deputy Mayor Hough, re: Planning Advisory Committee Remuneration. 14. COMMUNICATIONS: d) Paul Harris, President, Hawkestone & Area Community Association (HAACA), correspondence dated June 21, 2008 re: Grant Request for Canada Day Celebration, July 1, 2008. 17. IN-CAMERA ITEMS: d) Robin Dunn, Chief Administrative Officer re: Personal Matter (Volunteer Recruitment). e) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Reporting Relationships). 18. BY-LAWS: j) By-Law No. 2008-086 A By-Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Bernadette Jean, Grovers Chip Truck, for the Operation of a Refreshment Vehicle at Bayview Memorial Park. `C^~ Teeter, Janette From: George L. Hampton Sent June-18-0811:55 PM To: Irwin, Doug Cc: Coutanohe.K4e|; Subject Landscapes Develoomeni' Issue with Ditches Dear Mr. Irwin, Please bm informed that the following people, who represent the majority cd the residents nf the Landscapes Development in Horseshoe Valley, plan hm present a deposition a1 the Council meeting which is scheduled tnbe held onWednesday Jun 25ed7:0Opm. The deposition covers the present issues with the deep ditches and will include safety concerns and the uniformity of the neighborhood. - George LHampton RonLob| Jeanette Tobey Please schedule o time ak the meeting when wm can present our deposition. Thank you, George L. Hampton DEPOSITION TO ORO- MEDONTE COUNCIL DITCH ISSUES IN LANDSCAPES SUBDIVISION PHASE 1 Mr. Mayor and members of council, our concern is over the present decision taken by Oro - Medonte to NOT fill in the ditches and install curbs on all the properties located in the Landscapes subdivision. There are a total of sixty six (66) properties, of which thirteen (13) are already without ditches. There are twenty eight (28) scheduled to have their ditches filled in and curbs installed. This leaves a total of only twenty five (25) properties that are scheduled to retain the deep ditches and instead of curbs have one (1) meter wide conglomerate "A" verges. We are aware that the original planning for Landscapes required that small homes were to be built on large country lots. However, we also understand the plans were modified to provide for small city type lots on which larger homes would be built. This revised planning has changed completely the original rural ideology as we now have a city type development that is not designed for the open ditch concept. We have been informed by Oro Medonte that the slopes and depth of the ditches are within code and therefore acceptable even though it is almost impossible to safely walk on the ditch slopes never mind operate a lawn mower. Some neighbors have already slipped while trying to cut the grass in the ditches and have suffered minor in- juries. It is safe to say that they are an accident waiting to happen. In addition, we have been advised that the ditches belong to Oro Medonte and therefore they are not the responsibility of the property owner. However, as the ditches are an integral part of the front gardens as can be seen from the photographs, the home owner is obliged to keep them maintained, as we understand that Oro Medonte does not plan to cut the grass on a weekly basis, nor does it plan to fertilize or weed and feed as required. This becomes a serious safety issue for Oro Medonte. We have also been advised that the ditches are necessary for snow storage. If this is the case then why are thirteen (13) properties already without ditches and why is Oro Medonte planning to fill in twenty eight (28) more? Another issue is the ditch design which allows water to collect in many of them as well as in the culverts. The water becomes stagnant and is a potential breading ground for mosquitoes which is a serious issue. Where Tanglewood Crescent meets Landscape Drive the ditches, which are approx a meter deep, fill with water after a heavy rain fall creating a very dangerous situation for the young children who play in the area. The problem with the ditches is further compounded by the fact that in some cases there is not enough set back from the road to allow for the required one (1) meter of conglomerate verge. This means that the verge would have to be sloped into the ditch and thus during a heavy rain storm the conglomerate will be washed into the ditch causing more water flow and grass cutting problems. C;P(�i:C;l: II:AAII'It'�\ . II_AV�III l��l',III • AIll�l: ti _..I�I.RS With the present solution 62% of the subdivision will have the ditches filled and curbs installed. It is inconceivable to the property owners that Oro Medonte would go so far, yet leave twenty five (25) properties located north of the easement with deep ditches and troublesome and unsightly conglomerate verges. It is just as danger- ous for these 25 properties owners to maintain the ditches as it is just as dangerous for them to live with the collection of stagnant water and the breeding of mosquitoes. Why should these property owners feel like second class citizens when they pay the same taxes as the other property owners? Why should they suddenly be faced with properties that will be valued less than those that do not have ditches and the con- glomerate verge. According to the sales brochure property purchasers would live in a manicured coun- try club setting with beautiful architectural designed homes. Purchasers were also ad- vised that there would be a strict control on the elevations of the homes and on the colours of the roofs, siding and trim, all for the purpose of maintaining a streetscape that would be second to none. This image was a major selling feature in convincing residents to purchase a home in the sub division. While we can agree that the design concept for the homes was kept, the present proposal for the ditch problems will cer- tainly not provide the manicured and unified look we expected, but rather leave phase 1 looking like it was abandoned before it was completed. How does Oro Medonte expect to sell phase two (2) with this as an example? A report on the ditch issue as written by Mr. Keith Mathieson and published yesterday on the Oro Medonte website presents four options to solve the problem. The last option states quote "The other option, which would be my recommendation and that of the Township's Engineer to Council, is to leave the ditches as designecP'. Unquote. This is followed by a statement quote "The problem is not so much with the road design, but with the large homes on small lots and the inability tograde theirfrontyard?' unquote. How can Oro Medonte make a recommendation to keep the deep ditches and yet acknowledge that the front yards cannot be graded properly! The last statement is the crux of the matter, we have large homes built on small lots were the front of the homes are located too close to the road and the foundation elevations on most homes are too high, making it im- possible to safely maintain the ditches. In conclusion we request that Oro Medonte acknowledge that the Landscapes devel- opment phase 1 consists of small city type lots that do not have the available space for the deep drainage ditches. Given this fact, we would like to think that our small subdivision of 66 homes will be finished in a uniform way. We would like to have the opportunity to safely maintain our properties including the ditches, even if they are owned by Oro Medonte. We have great pride in our neighborhood and plan to keep it in such a manner that Oro Medonte will be proud to show it as a prime example of excellent planning for further such developments that may be located in a rural area. Please provide us with the opportunity to make this come true. Thank you for allowing us the time to present this deposition on behalf of the con- cerned property owners of the Landscapes development. Yours sincerely, George L Hampton 4 Tanglewood Crescent 705 835 0977. Mike Saunders 3 Tanglewood Crescent 705 835 1514 Jeanette Tobey 12 Landscape Drive 705 812 2592 a 71) � 'T C -4 IA -7 'i 10 1 2- 1 �`S" a r���' �� � `�� � �l � r :^s f � �� rk, ....' SY L tow r F la .� a " -r� •� r a � -� -�tr. �7ry�s r" � ?rs+��,4er�"8E'"sxFfi'bf'�''$':� 7�£'4�i�•��17��... 't:.. _. �..;. :. ,... _. , TOF- vo w T vp I a MW "i a to U ,;. <�_ � i � ■iY a M Y f • (s E /5, y •ri :1t - r 9A4 rJ, ' Fri 4 4i �T'; QL *{� i-� ••'�i4/ / 1�ce, 1`�y• t`;}�i`j'El `` -gip ..... ��.....v�_! y.. � . . ... MMI&MILWI + 2�� d �.. ow y /49 N 17 19 I mr� Irwin, Doug From: RobedHutex Sent: Thunsday, June 18.20D83:O6PKA To: |nmin. Doug Subject: site plan application Douglas Irwin Hi my name is Robert Huter. Our Family own and operate Mt St Louis Moonstone ski resort. My Dad started the resort 1963 /64 season. During this time we have many up and downs with weather and economy. This past winter Mother nature co-operated but we had the unfortunate circumstance that our Kids camp and Ski school building burned down one week before Christmas. We have applied for a building permit but have been told that we require a site plan applicatinn. Since this is a replacement of an existing building not a new building we would like to get an amendment to the By Law section 2008-969 which states Every person who is required to enter a site plan control agreement under this by-law shall provide information on the development as authorized by section 41 of the Planning Act and contained on a Site Plan Control Application form as may be approved by council from time to time. Z understand that the next council meeting is on the 25th of June. Is it possible to put our case in front of the council on this day- Robert Huter z C) MEMORANDUM To: Mayor and Members of Council cc: Robin Dunn From: Keith Mathieson 011 Subject: Ditch issues in Laurel View Homes Development The first phase of this development, consisting of •• lots, was approved in 2002. The development was approved with an 18.0m Right • Way with open ditch as per Township Standard OM-R1 6. In order to maintain the existing topography, the road profile design ranged from grades of 0.50% to 5.82%. In two areas of the development (Tanglewood and Oakmont) where the road design was 5.80% and 5.82%, the Developers Engineer was made aware that this was very close to the Townships standard of 6%, which requires curbs, and that if there was a problem in the future with drainage causing damage to the road threw these areas curbs would be required. From site visits and pictures supplied by residents, it was evident that after rain falls severe washouts were occurring along the edge of the asphalt making it almost impossible for residents to get out of their driveways along sections of Tanglewood and along Oakmont. The Developer was notified of this problem and design work was completed late last Fall to place curbs and piping along the sections of Oakmont Avenue (lot 57 to Block 68, and lot 58 to Block 69) where the road grade was 5.82% and Tanglewood Crescent (lot 34 to Block 70, and lot 33 to Block 69) where the road grade was 5.80% to rectify this problem. Existing driveway culverts will remain in place with pipes being placed and connected between driveway culverts, complete with CSP ditch inlets. The work was approved by the Township and tendered out by the Developer last winter and scheduled to start this Spring. Notices were sent out to all the affected land owners by myself last Feb. notifying them of the proposed work and to remove anything form the ditches that they may want to save. It should be noted that this work is being required because of the ongoing maintance problem that was happening and would not be acceptable for assumption by the Township. This work was not being completed because of the "deep ditches". The Township standard for the depth of ditches is a minimum depth of 0.80m to a maximum of 1.2m for the edge of road. I have not taken actual elevations, but would think the ditches in this development are somewhere between the min. and max. 3, Since notification of the proposed work, a number of e-mails have been received from the residents in the balance of the development wanting their ditches filled in also. I have responded to these e- mails indicating that these ditches do serve a purpose, i.e. snow storage, road bed drainage and improving storm water quality, and that this development is not unique with some sections having curbs and others not, i.e. Ironwood Trail in Sugarbush and Valley Crest in Horseshoe as a couple • examples. Filling in existing ditches is not a policy that the Township in the past has supported. I also indicated that I didn't feel that if asked, the developer would do this work and was not sure how this work would be paid for if approved by Council. The current ditch enclosure work being carried out on Tanglewood Crescent and Oakmont Avenue is clearly justified due to the ongoing erosion problems. There is no justification in extending the ditch enclosure work to the remainder of the development. The present status of the development is that there are only a few lots remaining to be built on. The Developer has indicated that he will place top course asphalt this summer which will start the two (2) year maintenance period for above ground works. The final assumption of the under ground works is now being prepared for inspection by the Developer. Until final assumption of the development by the Township in 2+ years, the developer is responsible for the subdivision. The Township is presently holding $495,000.00 in securities to ensure the completion of the approved municipal services. To use these monies for any other reasons would require confirmation from our lawyer. The remaining portion of the development along Landscapes Drive, Tanglewood Crescent and Oakmont Avenue are mainly at relatively flat grades of 0.50% and 0.75%. The connecting of driveway culverts for this remaining area may not be feasible depending upon the actual invert elevations of driveway culverts in order to maintain consistent grades. This would result in replacing/relaying some existing driveway culverts, along with the restoration of the driveway granulars and asphalt surface (where required). A very quick and rough estimate to place curbs and piping in the ditches for the balance of the development is $160,000.00. If a significant number of driveway culverts and driveway surfaces have to be replaced, then this cost would rise accordingly based on the number of replacements to in excess of $200,000.00. This cost could be asked to be paid by the developer. (Would likely not happen) Considered by Council to be paid out of the Roads Budget after the development is assumed. Special Area Charge to the residents that would be directly affected by the work; $160,000 divided by 30 lots or approximately $5,400/lot. The other option, which would be my recommendation and that of the Township's Engineer to Council, is to leave the ditches as designed. The problem is not so much with the road design, but with the large homes on small lots and the inability to grade their front yards. Allowing ditches to be filled in could be the start of something that could end up being much bigger and very expensive for the Township in the future. Thanks Keith M TOWNSHIP OF ORO-MEDONTE REPORT Report No. To: COUNCIL Prepared By: EES2008-24 Keith Mathieson Meeting Date: Subject: Motion # June 25, 2008 Gargano Development Corp. (Buffalo Springs) — Road Improvement Agreement Roll #: R.M.S. File #: D12-3355 Line 9 North IRECOMMENDATION(S): Requires Action x For Information Only F] It is recommended that: 1. THAT Report #EES2008-24 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Road Improvement Agreement with Gargano Development Corp. to construct Line 9 North, from County Road #22, southerly to Station 0+920. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT the Owner be notified of Council's decision. BACKGROUND: Gargano Development Corp. is the owner of the Buffalo Springs development consisting of two hundred and thirty (230) residential lots. The Developer is proposing to construct the first Phase consisting of one hundred and seventeen (117) lots. Preliminary reviews of the development identified that Line 9 North, from County Road #22 to the subdivision entrance, would require upgrading to Township standards, as well as the intersection at Line 9 North and County Road #22, which the Developer is working on a separate agreement with the County of Simcoe. ANALYSIS: The Developer is proposing to complete the required upgrades to Line 9 North this summer and is requesting to enter into a Road Improvement Agreement with the Township to complete the work. The Engineering Drawings have been approved by the Township Engineers and Township staff. The Developer will be required to supply the Township with securities in the amount of 100% of the works, as approved by the Township Engineers. Engineering and Environmental Services June 25, 2008 Report No. EES2008-24 Page 1 of 2 FINANCIAL: No financial impact to the Township of Oro-Medonte. POLICIES/LEGISLATION: CONSULTATIONS: County of Simcoe Totten Sims Hubicki Associates Township Public Works Superintendent ATTACHMENTS: Road Improvement Agreement — Line 9 North CONCLUSION: 1. ,, r\ Yo Upon receipt of the required securities, the Township of Oro-Medonte enters into a Road Improvement Agreement with Gargano Development Corp. for Line 9 North, south of County Road #22. SIVIT Approval / Comments: I C.A.O. Approval / Comments: 11.) Engineering and Environmental Services June 25, 2008 Report No. EES2008-24 Page 2 of 2 "r4T11H,VAYt97J'0=J7*vATJ I-AIVIr'1411V REPORT \0C -,� Report No. To: COUNCIL Prepared By: EES2008-25 Keith Mathieson Meeting Date: Subject: Motion # June 25, 2008 Installation of "Reverse Osmosis" Water System — Administration Centre Roll R.M.S. File #: E00-26814 v-003 IRECOMMENDATION(S): Requires Action 1K For Information Only F] It is recommended that: 1. THAT Report #EES2008-25 be received and adopted. 2. AND THAT a "Reverse Osmosis" water system be installed at the Township Administration Centre. BACKGROUND: In 2004, as part of the requirements of Ont. Reg. 170/03, the water supply at the Administration Centre was tested for Sodium content. The results indicated a level of 88.6 mg/L, which is below the Maximum Acceptable Concentration, but is above 20 mg/L, a level indicating adverse water quality that is reportable to the Simcoe Muskoka District Health Unit. As a precautionary move, the drinking fountain was removed from the front lobby, the kitchen was posted to inform staff of the Sodium concentrations, and bottled water was purchased for drinking. A sample of water was taken in June, 2008 and the Sodium concentration was 106.4 mg/L. It should be noted that this test was not performed by an accredited laboratory, but the results would indicate that there is still a higher than acceptable concentration of Sodium. ANALYSIS: At the request of the C.A.0, our Environmental Services Foreman, Mr. Fred MacGregor, was asked to look into a treatment program that may be available to remove the Sodium from our well water. Mr. MacGregor contacted The Water Market Engineering and Environmental Services June 25, 2008 Report No. EES2008-25 Page 1 of 2 C- - located in Orillia, who tested the water and indicated that a "KY Reverse Osmosis water system could be installed. This system would remove 1000 parts per million of the total dissolved solids (TDS) in the water, therefore reducing the sodium concentration to an acceptable level. I FINANCIAL: The cost of this system is $1,495.00, plus taxes, and would require replacement of filters approximately twice per year at a cost of $100.00 each filter. At present, the Township is paying almost $3,000.00/year for water and equipment rental, which would no longer be required. POLICIES/LEGISLATION: CONSULTATIONS: Fred MacGregor, Environmental Services Foreman Jeff Campbell, The Water Market ATTACHMENTS: CONCLUSION: With the installation of a "Reverse Osmosis" water system, the Township will no longer need to purchase bottled water, therefore savings to the Township would be approximately $1,400.00 for the first year and $2,800 for each year afterwards. N I It Respe Ctfully! submitted: Keit ieson Director of Engineering and Environmental Services SNIT Approval / Comments: C.A.O. Approval / Comments: I Engineering and Environmental Services June 25, 2008 Report No. EES2008-25 Page 2 of 2 TOWNSHIP OF ORO-MEDONTE ........... REPORT F. Report No. To: Council rIIIIII By: RC2008-19 Shawn Binns Meeting Date: Subject: Corporate Visual June 25, 2008 Identity • R.M.S. IRECOMMENDATION(S): Requires Action X For Information Only F] It is recommended: 1. That report RC2008-19 be received and adopted 2. That the draft word mark and logo be approved as outlined in report RC2008-19 3. That a media release be prepared to communicate Council's decision BACKGROUND: Since amalgamation in 1994 The Township of Oro-Medonte has been branded with two distinct identifiers; the Township word mark and corporate crest. (Attachment 1). Corporate branding, or a visual identity program, is defined as an exercise that creates instant recognition of a corporation, product or service through the consistent application of visual or design elements. As a corporation the Township of Oro-Medonte is challenged with positioning and maintaining their brand in the local, provincial, national and international marketplace while promoting the presence and accessibility of its products and provision of services to the citizens of Oro-Medonte. In December of 2007 Council received and adopted Report CAO 2007-03 prepared by the CAO which outlines Strategic Directions with a focus on customer service. As part of the customer service enhancements Council authorized the re-development of the corporate visual identity. Funding of $1200 was included in the Recreation and Community Services Budget. Recreation and Community Services Report No. RC2008-19 June 25, 2008 Page 1 of 4 ANALYSIS: In beginning the process of the re-development of the Township visual identity it was important to define key elements, values etc. that would be used to develop the corporate word mark and logo. The following were identified through consultations to capture in the identity. • Quality of Life • Environment and Unique Natural Features • Customer Service • Tourism • The Township of Oro-Medonte being one Municipality • Proud Heritage and Exciting Future Both the draft word mark and logo involved input from Council, staff, some residents, and local businesses to develop a preferred corporate image which is felt to representative of the Township. A draft word mark and logo are attached for Council's consideration (Attachment 2) Description and Characteristics of the Draft Word Mark and Logo Word Mark • Oro-Medonte is accentuated as the focal point of the word mark. • Proud Heritage, Exciting Future was kept as the municipal slogan. • Oro-Medonte is not separated by a distinct hyphen but rather joined • The word mark can be used as a stand alone or with the corresponding logo depending on the application Loqo Symbolic of Natural Resources and Unique Township Characteristics Hills, Oro Moraine, Lakes, Recreation, Environment Colour scheme and flow of logo and word mark symbolizes progression Council could also consider keeping the existing Township Crest which could also remain for utilization. For example, while the wordmark and logo is appropriate for use in the ordinary course of the Townships business the Crest could be more appropriately reserved for official matters. To minimize financial impact it is recommended that a phased approached be introduced to implement the corporate identity. Phase 1 (2008) — • Any new materials to be purchased include the new word mark and logo. • Township Building Signs- Be replaced with new imaging. • That all electronic forms and templates be revised with new visual identity • Website Enhancements — Commence 2008 • Corporate Name Tags • Oro-Medonte Stone for Administration Office Recreation and Community Services June 25, 2008 Report No. RC2008-19 Page 2 of 4 Phase 2 - 2009 (To be reviewed in 2009 Budget Deliberations) — • Website Enhancements • Township Flags • Corporate pins, apparel, mugs, etc • Business Cards • Vehicle Stickers FINANCIAL: Phase 1 Building Signage Administration Office (new glass plates) Oro-Medonte Community Arena Phase 2 Township Flags Vehicle Stickers Business Cards Oro-Medonte Stone Estimated Costs Estimated Costs 17-33 $96.30 ea 34-66 $77.04 ea $ 30 each Emma $6500 Note: Printed templates and forms will be replaced with new imaging once exiting forms are depleted. CONSULTATIONS: • Council • Oro-Medonte Staff • Local Businesses • Senior Management Team ATTACHMENTS: 1. Current Word Mark, Corporate Crest 2. Proposed Draft Wordmark and Logo Recreation and Community Services June 25, 2008 Report No. RC2008-19 Page 3 of 4 CONCLUSION: The draft corporate visual identity program portrays a progressive corporate image i i A representative of the Township's unique attributes, values and commitment to service C31 excellence. The proposed branding will aid in ensuring the Township of Oro-Medonte and its products and services are represented in a modern, professional and consistent way to residents and visitors reinforcing the proud heritage and helping to shape an exciting future. Respectfully submitted: Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: C.A.O. Approval: Recreation and Community Services Report No. RC2008-19 Date: June 25, 2008 Page 4 of 4 Ate. lob -5 / � 1 O HFARTOFSIMCOErOUNTY s gmalgamated 1gg4 THE CORPORATION OF THE TOWNSHIP it-052- - Oro - Medonte Draft Conceptual Visual Identity h �1 TO. LlIrlSZ- 4f Proud Heritage, Exciting Future John Smith Recreation & Gulturc Dept. J.smithRl',oro- tncdontc.ca Phone: 705.123.4567 r my.gr — t� 7e�E'[DftLe Fax: 705.987.6543 Iii Hsi%y .s =>i q Ar.R oro— medionte.Ca Towns N f Proud Heritage, Exciting Future Do. Friend Loran ipaurr dab, it amet, ­tetuer adil icing Wit. Phoselms n.a.[it sod sem dapi- ,us imperdiat i lihaa uma, pharetra sit suet, sagl[tia a, phaetra ut, nisi. Duffs lan=.m velit, euismod vitae, gravida said venenatis quis, nuIla. Vivamus i Gras eel soma. Vesti6ulum eu orci vitae elil gravidap t tesque. ALqua tarquent per conudia nosi pa inceptor hir John Smith quis quam_ Maoris egat ligula_ Duis se­ Oil— D,, adipiscing a, tarts- Asa. vitae ante st mi M phai el t eu amu. Gras in calla an ligula u l _ y.s�rh�a� mcdahtc.ea Gras hncidunt pellentesque adio. Nu a - Phoar: 765.123.4567 muris sit amen ipsnn ullameorpa sagiths_ liglAVJ( %donne Fax: 705.987.6543 Brat sad diam_ i Mmm rem ac nulla. seetetuer tp— NUlla varrus aliquam tartar nro- inedon i faucihus, uma_ Integer aget %is_ Vivamus af purrs_ Suspendisse at neque. Class aptent tacdi wbosqu ad Itora torqucnt per conubia rostra,. per inceptos In menaeos. Phasellus sit amet sem. Nulls consectetuer, neque sad vul- puiate Yrneidunt, di nn domenhan ootus, pelontesque tdstique lacus litem sit amet ligula_ Mau" wen mass' Aliquam enim_ Surpendisse lInstique cnnsequat arcu_ Aliquem Brat voM- pat_ Donee math enim, tongue sit'met, eIeifend nee, Matti en, arc. Lorem 1psum dolor sit met, wnsestetuer adipiscirg alit. Maecenas pace. M oomentum quam quis augue. Nip— graaida. Nullam laoreet rhoncus turpis. Integer as sam. Vivartuis anare, reque nec inerdum solliatudin, pede iii aliquot u na, sit met conwquat Bret metes id velit. Susi —disse viverta magna. Sod qus muds. Duis mlesuada magna nee mt. Nulla porha, magna protium vanus nlputate, ligula erns vdulpat torts, m ILi ligula erat eel qua. tR nunc magna, mattis non, cawal lis et, pasuae quis, pede. Preosart eel sera. Fitawillus orna a blandit. tutus. Pmin bandit. Preesen tempor plaaxat loo. Cms vehicula. Maecenas area. Nullamdihandmn puns ac ipwm. Nullam enim fells, aliquot ut, meter nec, pates non, nisi. Vivams commodo, dolor sit amet dwiidunt Facilisis, lar elit accumsan nunc, w ve- hicula magna iffier. nec enema. Aliquam tarter augu%oansequat ac, . posuere quis, adipscirg quis, telis. Nulla to6orVS, turps soelensque tongue commado, turpis massy sodales enim, nec pulvinar nulls velit nec dim. Nullam non neque anisit volutpat snare. Duis aliquot malesuada fells. Suspend we potent. Marti condimentum. Vewbulurn vol ipsum. Aenean augue. Cry nec ante. Sed lacus. Vivamus lacinis molests In facilsis, veld ut luaus chat , dui est aii mi, ac ptsretra la;lus magna in mauns. Pain sat ri Praesent hihendum tern- pus pram. Mar6i egestas velit use ]unto. Pi R ga li 10d -6 Attachment #2 SYMBOL & WORD MARK Symbolizes: Lakes, Oro - Moraine, Environment, Hills Recreation, Quality of Life This proof uses a BLUE word mark BUSINESS CARD MARK -UP Symbolizes: Lakes, Oro - Moraine, Environment, Hills Recreation, Quality of Life This proof uses a BLACK word mark LETTERHEAD MARK -UP Symbolizes: Lakes, Oro - Moraine, Environment, Hills Recreation, Quality of Life This proof uses a BLACK word mark ,1 � 10d -7 Attachment #2 Township of Proud Heritage, Exciting Future 01 TOWNSHIP OF ORO -MEDONTE t REPORT Report No. RC2008-20 To: Council Prepared By: Shawn Binns Meeting Date: June 2, 2 5 008 Subject: RFP # RC2008-01 Strategic Facility Plan Motion # The ReThink Group in association with • R.M.S. IRECOMMENDATION(S): Requires Action x For Information Only F] It is recommended: 1. That report RC2008-20 be received and adopted 2. That contract RFP# RC2008-01 Strategic Facility Plan be awarded to The ReThink Group in association with TSH Architechts Ltd. and The Tourism Company BACKGROUND: --th - - - Mt Ulu kaUU11U11 MU'UtIlly U1 IVIdIU11 40 , e-VVO Uuutiud dppivvuu thu iurm5 ui Ruiererice for the Recreation and Community Services Strategic Facility Plan and authorized staff to proceed with a request for proposals for consulting services. ANALYSIS: A total of 3 proposals were received as follows: Consulting Firm(s) Proposal Amount (excluding GST) Passion Productions, I PLAN Corp, The $187,500.00 Ventin Group Toronto Architects The ReThink Group in association with $ 124,952.00 TSH Architechts Ltd. and The Tourism Company Monteith Brown Planning Consultants in $91,755.00 association with MacLennan Jaunkains Miller Architects, The JF Group, Tucker- Reid Associates Recreation and Community Services June 25, 2008 Report No. RC2008-20 Page 1 of 4 The proposals were reviewed and evaluated by the established Technical Committee and the Recreation Technical Support Group based on the following criteria identified in the Request for Proposal document. Criteria Score Experience in Consulting Team, Experience of developing similar plans for municipalities, scope and complexity shall be preferred. 25 Approach and Methodology 20 Public Consultation 20 Client References 15 Pricing: 15 Project Scheduling 5 Total 100 The proposals scored as follows: Consulting Firm(s) Evaluation Score Passion Productions, I PLAN Corp, The 56 Ventin Group Toronto Architects The ReThink Group in association with 73 TSH Architects Ltd. and The Tourism Company Monteith Brown Planning Consultants in 78 association with MacLennan JaunkaIns Miller Architects, The JF Group, Tucker- Reid Associates There was a significant cost differential between all 3 proposals. It is important to note that unlike a Tender which outlines a specific scope of work the Request for Proposals Terms of Reference outlined issues to be addressed and key deliverables. The proposals submitted all included different approaches and methodology to respond to obtain the deliverables. Based on the initial evaluation of the proposals it was determined that further clarification was required to the suggested approaches and work plan. Short list interviews were conducted by the Technical Committee with The Re-Think group and associates and Monteith Brown Planning Consultants and associates. Upon the completion of the short list interview the Technical Committee identified the Re-Think group as the preferred candidate based on the following: • Extensive Community Consultation Process • Age Specific Demographic Projections • In depth analysis and research • A demonstrated in-depth understanding of the issues identified in the Terms of Reference and an approach tailored to unique challenges in particular those in a rural environment and clearly defined results oriented outcomes • Experience with projects of similar scope Recreation and Community Services June 25, 2008 Report No. RC2008-20 Page 2 of 4 A copy of the Proposal from the Re-Think has been submitted under separate cover. A total of $75,000 was allocated in the 2008 Budget for the preparation of the Strategic Facility Plan. The proposed plan includes two distinct elements to complete the Strategic Facility Plan. 1) A Facilities Strategy 2) The Feasibility of a Multi-Use Recreation Facility in Guthrie Based on the funds available a revised approach was discussed with the Re-Think group and is provided in the form of an addendum to the Proposal (Submitted under separate cover) The revised approach was reviewed by the Recreation Technical Support Group on June 12, 2008 with a recommendation that Council give favourable consideration to award contract RC 2008-01 Strategic Facilities Plan to the Re-Think Group. It is recommended that the Facilities Strategy and some elements of Feasibility Study be completed in 2008 with the funds available and that the Feasibility Study be carried forward to the 2009 Budget Deliberations. It should also be noted that revised approach separates the Facilities Strategy from the Feasibility Study however the two are closely linked and elements of the feasibility study will occur throughout the development of the Facilities Strategy. The revised approach does not commit Council to the Feasibility Study but provides an avenue to review the feasibility study and terms of reference based on the outcomes of the Facility Strategy. FINANCIAL: 2008 — $75,000 2009- $45,632 Council has approved project funding of $75,000 in the 2008 budget. POLICIES/LEGISLATION: By-Law- 2004-112 Purchasing and Tendering Procedures CONSULTATIONS: • Recreation Technical Support Group • Treasurer • Senior Management Team Recreation and Community Services June 25, 2008 Report No. RC2008-20 Page 3 of 4 ATTACHMENTS: 1. Re-Think and Associates Proposal and Addendum (Distributed under separate cover) CONCLUSION: The development of the Strategic Facility Plan is an investment in the future. The plan will provide a long term fiscally responsible plan responsive to the needs of Township residents for the provision of Recreation and Community Service Facilities for the next 20 years. The Facilities Strategy 2008 (Part One) will provide guidance with decision making regarding the 2009 Capital Budget. Part Two- Feasibility Study can be further reviewed upon completion of the Facilities Strategy and reviewed during the 2009 budget deliberations. Respectfully subTitted: Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: C.A.O. Approval: Date: Recreation and Community Services June 25, 2008 Report No. RC2008-20 Page 4 of 4 May 30, 2008 Shawn Bunts, Manager Recreation and Community Services Department Corporation of the Township ofOro-Medonte 148, Line 7 South Oro-Medonte, Ontario LOL 2XO Dear Mr. Birms: The RETHINK GROUP is pleased to submit this addendum to our April 25, 2008 proposal of services for your Strategic Facility Plan, RFP #RC 2008-01. The addendum reflects our discussions and the requirement to make adjustments to align proposed tasks and deliverables to the Municipal funds that are available for 2008. To that end, we are recommending that the overall project be divided into two parts that roughly reflect the Facilities Strategy and the Feasibility Study for the proposed multi -use recreation centre, and spread the project over two budget years. Part One would involve completing the Facilities Strategy and providing an Interim Report and presentation to Council. Due to the integrated nature of the total project, some of the research and analysis specifically required for the Feasibility Study will be completed within Part One. When Part Two is completed as proposed in 2009, the Feasibility Study will be integrated into the Interim Report and the implementation strategy, long term capital plan and a few other components of the Facilities Strategy will be amended to include the results of the Feasibility Study. The final product will be one integrated plan and report. Phases One, Two and Three from our proposal reflect most of the tasks associated with the Facilities Strategy. The time that Would be associated with production of the Facilities Strategy Z- portion of the draft and final reports that is currently included within the Phase Five portion of the overall budget will have to be moved forward into Part One. It has been decided to remove the requirements to 'recommend changes to the development charges policy'. That will save S2,080. Also, if municipal staff can assist with tabulating the results of the group discussions at the Search Conference (in Phase Two) and the Community Forum (in Phase Four), that would save $640 for each session. There could also be savings of around 5960 if municipal staff could take notes at committee meetings. My recommendation would be to reduce the cost of Part Two by $4,320 to reflect these changes in tasks and our role. That would allow the available 2008 budget of 575,000 to cover the tasks and deliverables associated with Part One (Phases One, Two and Three), and allow four Senior Professional days of time to be brought forward from Phase Five into Phase Three to help offset the cost of preparing the Interim Report. The cost of Phase Five would, in effect, be reduced by S4,320 4 in en tied Proposal posal ept'Services to conduct a: Strategic Facili4, Plan, Township of*Oro-Aledonte, 2008 Page The RETIIINK GROUP with 'I'S" and the Tourism Company Confidential and PronrietarN Information (frorn 1s2(1, 100 to 15,780). The cost of the total project would be reduced from S 124,952 to S 120,632 (net ot'GST). The following would be the tasks and deliverables associated with Part One of this revised approach ( Phases One, Two and Three from our full proposal). Phase One -A Initial Review of Pertinent Documents J Tour of the Community J Meet with Technical Committee and Recreation Technical Support Group 1 Initiate Public Information Program (co-ordinate with municipal Communications Co- ordinator) Call for Submissions and Briefs Phase Tw=o _j Community Profile -1 Age-Specific Population Projections J Analysis of the Recreation and Community Services System (including the delivery system, inventory and general assessment of recreation and Culture facilities, facility utilization, programming and C0111MUnity development) - assist municipal staff to produce a park, open space and facilities map j Best practices and benchmarking _j Condition Audits of Selected Municipal Facilities _j Technical Committee Meeting _j Research Current Demand (briefs, community-wide Search Conference, community and recreation I.IrOUP Surveys, up to five focus group workshops, interviews, other demand indicators) A Impact of National and Local Trends on Future Demand for Leisure Services _j Gap Analysis ,.j Affordability Assessment and the Search for Partners and Funding I Technical Committee Meeting Phase Three J Determine 'lifespan' of each of the eight community halls and the Oro-Medonte Community Arena and recommend preferred course of action for each _j Determine preferred relationships among facilities -1 Recommend desired degree of centralization and decentralization of facilities ❑ Identify preferred support facilities and amenities ,-j identify any facilities and contracts that no longer meet the needs of the community or are inconsistent with the preferred facility provision model and should be retired, terminated or revised _j Provide a twenty-year, financially sustainable implementation strategy -) To the degree possible, determine capital and operating costs associated with facility strategy _j Recommend preferred approach to capital improvements and facility replacement Amended Proposal of*Services to conduct a: Strategic Facilitj, Platt, Township of Oro-Medonte, 2008 Page 2 The RETHINK GROUP with TSH and the Tourism Company Confidential And Priinripttiry 1nfnrrn-Atinn J Planning and decision-making framework/process to deal with special requests for the development of parklands; -I Strategy for provision of library services; Recommendations regarding ability of current and proposed facilities to support other municipal service objectives _j Recommendations for energy conservation and associated funding opportunities, _J Planning and provision principles and guidelines i Identify Components and Features of the Multi-Use Recreation Complex -1 2-3 meetings with Technical Committee within Phase Three _J Prepare Interim Report (,budget Imported from Phase Five costs J Present Interim Report to the Technical Committee, the Recreation Technical Support Group and Municipal Council (joint session) The results of Part One will be able to provide guidance with decision-making regarding the 2009 capital budget. Part Two would include all of the tasks identified in Phases Four and Five of our full proposal. As Introduced above, the cost of Part Two would be reduced by $4,320 for a new total of 45,236, net of GST. I trust this is what you require at this time. Yours truly, The RETHINK GROUP R (Zz L0164" Robert Lockhart, Partner Amended Proposal qf'Services to conduct a: Strategic Facility Plait, Township of Oro-Aledonte, 2008 Page 3 The RETHINK GROUP with TS" and the Tourism Company Confidential and Prnnrh-tnry Infnrmtiti- S WNE April 25, 2008 Shawn Binns, Manager Recreation and Community Services Department Corporation of the Township of Oro - Medonte 148, Line 7 South Oro - Medonte, Ontario LOL 2xo Dear Mr. Binns: The RETHINK GROUP is pleased to submit this proposal of services for your Strategic Facility Plan, RFP #RC 2008 -01. The RETHINK GROUP is very experienced in this type of work, having completed close to sixty facility feasibility studies; comprehensive community parks, recreation and culture /arts plans; and related studies and plans for communities of all sizes throughout Ontario over the past 32 years. We are well known for our knowledge of leisure services planning and management, community consultation, visioning and strategic planning, leisure trend analysis, and community and volunteer development services. Although we are typically asked to complete comprehensive parks, recreation and culture plans for communities, we have been asked to prepare facility- only strategies. For example, we are currently completing a Leisure Facilities Strategy for the Town of Whitchurch- Stouffville, and we completed a Recreation, Culture and Library Facility Master Plan for the Town of Markham in 1999. For facility strategies and feasibility studies, we typically include architects, engineers, business planning specialists and sometimes, landscape architects on our team, depending on the scope of work. For this project, we are pleased to be able to RFMINK IM ORPORATM include TSH Architects Ltd., along with D'Arcy McKittrick, a partner with the Tourism Company who will complete the management plan and examine the 1205) c ° "'' �`'KT °R'�F potential `visitor' market. If we require other specialists such as library science, we ENNiSMORE, ONFARio have a list of very qualified associates from which to select. ROB ]TO We are well known for our successful approach to community and stakeholder consultation. The program that we propose for your plan will involve numerous IF complementary and integrated techniques to successfully keep the community informed, and engage all aspects of the community in the needs research, the evaluation of options, the evolving Township -wide facility strategy, and the plan for RHoNF: t X05) 29z -5331 the proposed multi -use recreation complex. The consultation and communication F\\: 1-05, 21)21-9045 programs will extend throughout the planning proce21)21-9045 www.rethink- group.com lockhai +«rrethink- group.com 1 For both the Township-wide facility strategy and the feasibility study portion of your project, we have done our best to interpret your terms of reference and propose a process that will meet your needs. However, it is always challenging to be sure about your priorities, the depth of investigation that you envision for any particular task, your expectations for particular recommendations, and your understanding about what is meant by certain items in your terms of reference. When the budget is known, especially for a project like this one, it helps us to put some limits on the work, decide about how we propose to approach certain tasks and what to include. Knowing what can be afforded allows us to align the depth of the research, community consultation and recommendations to the available budget. Since the budget is unknown, we have to rely on our experience and what we can learn about the project in addition to what is in the Terms of reference. We propose an approach that we feel will get you the desired results, based on the way we suggest you proceed. This may result in a proposed budget that is either above or below your expectations, sometimes considerably. Your project is particularly challenging since seldom is a community-wide recreation, culture and heritage facility strategy and a facility-specific feasibility study combined into one assignment. In addition, your terms of reference are very comprehensive, requesting a wide-reaching and in- depth investigation and analysis, as well as a good deal of detail for the facility strategy and the feasibility study. They also include a number of items that are not always included. Although what is requested will produce quality plans and excellent results, and there will be cost savings by combining the two projects, the wide scope and depth of the RFP will push the cost to the high side of the typical range for this type of work. We have proposed an approach that we know will provide you with a quality result and we anticipate will meet your terms of reference. If our proposed approach exceeds your budget, all we ask is that if you like our approach, our team and our experience, do not hesitate to discuss with us how we could revise our approach and possibly we could discuss with you how you might adjust your expectations to match your resources. It may also be that we have misinterpreted some items or your expectations. Please see the section entitled 'Study Understanding' for our interpretation of some key aspects of your RFP and our understanding of the scope of the assignment. Please note that we have included four tasks in our proposal that exceed your terms of reference. However, we have kept them in our recommended approach because we feel they are crucial to the success of the strategic facility plan and the feasibility study. Also, our approach to community consultation involves much more effort than the norm, since the goal is to effectively involve a representative sample of the community in both the research and the evaluation phases. We estimate that the combined value of these extra tasks and above average effort is in the order of $13,000. We have also included some optional tasks. One is a project web site which is sometimes included in these types of projects, but was not in your terms of reference. Another example of an optional task would be additional focus group workshops. Although we have allowed for up to five, you may wish to have more conducted. The costs of these and other optional tasks have been noted in the Budget section of our proposal. N At this point in time, we see no reason why our consulting team cannot be available to complete your project in a timely manner. We look forward to the opportunity to work with Township Council, municipal staff, community stakeholders and individual residents to enhance the health, prosperity and quality of life of your community. Yours truly, The RETHINK GROUP Robert Lockhart, Partner - O's - I I I s r . •. . I I; # FOR: CONSULTING SERVICES FOR STRATEGIC FACILITIES PLAN TOWNSHIP OF ORO-MEDONTE RECREATION AND COMMUNITY SERVICES This proposal is submitted by: -rtP,-_ U\e-- G-� Lk _P 1%. ► -01 o * j �M Postal Code: VO t- LTO Telephone: C765) Fax: (-26 S) 092 -TOefS' E-mail Address: r ► 9 oca- Name of Authorized Person 1. LCXvi+40--t (print) Title *.L� kc (print) Name of Authorized Person 2 Title Name of Authorized Person 3. Title Strategic Facility Plan Township of Oro-Me rlonte (print) (print) (print) (print) 13 March 2008 B To The Corporation of the Township of Hereafter called the ~[mxnmr: 1. THAT I/Wehave carefully examined the locality and site ofthe proposed works, eswell as all the Contract documents (including any Health & Safety Regulations) relating thereto, prepared, submitted and rendered available by the Owner, and hereby acknowledge the same to be part and parcel of any contract to be let for the work therein described ordefined. 2. THAT no Firm or Corporation other than the one(s) has any interest in this proposal orin the contract proposed tubeundertaken. 3. THAT this proposal ka made without any connections, knowledge, comparison or figures or arrangements with any other company, firm or person making o bid for the same work and iein all respects fair and without collusion orfraud. 4. THE Proponent represents that no member of Council, and no officer or employee of the Owner, in. Vr has become interested, directly orindirectly, as a contracting pady, partner, stockholder, surety or otherwise howsoever in or on the performance of the said contract, or in the supplies, work or business in connection with the said contract, or in any portion of the profits thereof, or of any supplies to be used therein, or in any monies bobe derived there from. 5. THAT the several matters stated in the said proposal are in all respects true accurate and complete. G. THAT INVE do hereby bid and offer to enter into mcontract to do all the work and to provide all of the labour and to furnish, deliver, place and erect all materials mentioned and described or implied therein including inevery case freight, duty, currency exchange, G'S'T' and P'S'T.in effect on the date of the acceptance ofbid.andaUoth*r charges on the provisions therein set forth and to accept in full payment therefore, in accordance with the prices and terms set forth in the proposal herein. 7. THAT this proposal is irrevocable and open for acceptance, by the Owner until ninety (AO) Working Days have elapsed from Closing Time. The Owner may at any time within that period, without notice, accept this bid whether previously any other bid has been accepted ornot. 8. THAT the awarding uf the contract, bv the Owner ku based onthis submission, which shall bean acceptance of this proposal. Strategic Facility Plan March 2008 Township "/ Oro- weuvm= Document III Pwoosal Form 9. THAT if the Proposal is accepted, I/WE agree to furnish all documentation, security and certifications as required by the Contract Document and to execute the agreement 10. THAT 1 /WE agree to save the Owner, its officers, agents, and/or employees, harmless from liability of any kind for the use of any composition, secret process, invention, article or appliance furnished or used in the performance of the contract of which the bidder is not the patentee, assignee, or licensee. 11. THAT I/WE propose to engage the sub-contractors and obtain materials and equipment from the bidders and manufacturers listed in the schedules on the following pages headed "Schedule of Sub-contractors" and Schedule of Bidders and Manufacturers". 12. THAT Addendum/Addenda No. I to t inclusive relating to the said contract have been received and the Bidder hereby accepts and agrees to the same as forming part and parcel of the said contract. 13. THE TOTAL PROPOSAL PRICE (INCLUDING TAXES): n M ► 1s &k ► prllo 1► nnkftm 1fi-17r-MTW,. WMIRM&N-WIM"M 0111111 EM M.10-v DOLLARS ($ 176 1 , 200 Or) In lawful money of Canada The undersigned affirms that it is duly authorized to complete this bid by signing it. wa-,1110 Name of Corporation: 2_r_-INALQ.� C. 611 authority to bind the corporation) iuZZ110191 (if Corporate Seal in not available, documentation should be witnessed and the words "I have authority to bind the Corporation" added) Dated at the (City / Town) This 29' � day of FL t L_ 20 Off_ Strategic Facility Plan Township of Oro-Medonte 2 March 2008 Document III Proposal Form SCHEDULE1 FIXED FEES FOR CONSULTING SERVICES Total Fixed Fees shall be equal to, and shall not exceed: Fixed Fee: $ 1la JA R S 6 Q G. S. T. $ C-1 bo Total: 6 • (Transfer Total Fee including GST to Document III, Proposal Form, Item 13) A) Please provide a Fixed price proposal with payment based on Project Milestones Deliverables for the completion of the whole project. B) Please attach to the proposal a detailed payment plan indicating the stages of itemized payments including a breakdown of hours, costs and consultant assignment'for each component of the project. Strategic Facility Plan March 2008 Township of Oro-Medonte Document III Proposal Form SCHEDULEII LIST OF REFERENCES Please provide a minimum of three (3) qualified customer references. The projects should be of similar size and scope with municipalities and over and similar environment as the Township of Oro-Medonte. The Township of Oro-Medonte reserves the right to use these references for evaluation of proposals. REFERENCE #1 Company Name: 5+yrx�_00 27- L�Jb4- 19-CMUQj44 - Sr(pcjLf=rU ll, Lk-V_ Industry: t c*-% Address: VP_LLW , 4+- -,PUeQ_ Contact Name: Title: V-) Lnsc-'IVR�- VE: Telephone Number: (5105� (�l,40- LPILD Act- asq Project Description: L_VA;4AiVL0_ FAe_Aut-rt" S7rV_hVV.6_y Completion Date (mm/dd/yyyy): %Axv*_rt,� . -2t)o% REFERENCE # 2 Company Name: M_uuiicLPPLt"r-1 OP TR� LA-AAA6 P,*jD Industry: CP-r 1 " UA comrK Lk L) —" RYAA.%r>A>TIW Address: .3A bn'K!SSE A-UV_ Contact Name: rnPQ11A+A_ h\LL,(ZPW1 Title: VY,_- %A-rLuV_ Telephone Number* C20%) 6S1-10o5* vv*,t> Q_ esc-9-cck, Project Description: VIFPA(914" MMLN Completion Date (mm/dd/yyyy) REFERENCE # 3 Company Name: CTIf Of __ M A4W f Strategic Facility Plan March 2008 Township of Oro-Medonte 4 Industry: Address: 0 R�14- i r.a Wit" r" R • • . • f� i� W7M • SCHEDULE III LIST OF SUB - CONTRACTORS Please list the type of work and the sub - contractor you propose to use or State "OWN FORCES" if a sub - contractor is not required for any of the trades listed. The Owner reserves the right to approve all proposed sub - contactors and where the Owner objects to the use of any proposed sub - contractor, the Bidder shall use another sub - contractor acceptable to the Owner. Any proposed changes to the approved list of sub - contractors subsequent to the Contract award shall be subject to the approval of the Owner. The awarded Bidder may be required to produce schedule of references for all or any proposed sub - contractors. The awarded Bidder shall only use those sub - contractors approved by the Owner and shall be held fully responsible to the Owner for the acts and omissions of its sub - contractors. TYPE OF WORK SUB - CONTRACTOR CONTACT NAME & NUMBER C..Ptr -+ f> uLD ArwYVF 12.S tv OF Cqp 66a - 62.1 rQLT lb %" t firs IN—, D m ►1— Tbkkr � ww- C2�+rlkpri PU If Q`C's 6r{Z Strategic Facility Plan March 2008 Township of Oro - Medonte 11 WTI - I I a Page Letter of Transmittal Proposal Form Table of Contents I Project Team and Experience 2 Study Understanding 14 Approach and Work Plan 18 Project Schedule 35 Budget 37 Why Hire the RETHINK GROUP Team 41 Appendices Addendum #I The RETHINK GROUP TSH Architects Ltd. The Tourism Company Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Aledonte, 2008 Page I The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Project Team and Experience The RETHINK GROUP offers the Township of Oro-Medonte a very experienced team of highly skilled in the fields of parks, recreation and tourism planning; architecture; engineering; capital cost analysis; facility management; strategic business planning; and marketing — a team that can perform high level assessment and provide top quality advice. Our multi-disciplinary team will be led by Robert Lockhart, Partner with the RETHINK GROUP. Robert has directed and been the lead consultant in over one hundred similar and related assignments over the past 33 years. His experience, along with that of our other team members and their firms, is profiled in this section of the submission. Considerable additional information is provided in the appendices. As a team, we are committed to action. It has been said that: "Ideas are useless unless used The proof of their value is only in their implementation." We know how to help communities develop both an approach to planning and a framework and environment that allows the integration of a wide variety of initiatives into one focused, action-oriented implementation strategy. Our involvement in projects ranging from small grassroots initiatives to comprehensive planning and economic development assignments has provided the context and experience from which to share ideas, foster relationships and provide suggestions. Summary of Project Team and Principles Roles Robert Lockhart Partner with the RETHINK GROUP, Project Director, lead role in most aspects of the assignment Donna Lockhart Partner with the RETHINK GROUP, evaluation of community development and volunteer management, research and data analysis, community consultation D'Arey McKittrick Partner with the Tourism Company, development of the management/business plan, assessment of tourism market for municipal facilities Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 2 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Barry Knoll Senior Architect with TSH Architects Ltd., assessment of options, development of space program, conceptual building design, assist with capital costing and preferred concept Ted Wilson Senior Architect with TSH Architects Ltd. will be involved in the condition assessment of the municipal buildings. Tom Kara Senior Project Manger and Structural Engineer with Totten Sims Hubicki Associates (TSH) will assist with facility condition audits and capital costing. Gerry Tully Architectural Technologist with TSH Architects Ltd. will assist the Senior Architect with the development of the conceptual design. The RETHINK GROUP The RETHINK GROUP is a planning and management firm with extensive experience in: ❑ leisure services planning, management and research; ❑ strategic business and organizational planning; ❑ consulting stakeholders and the community; ❑ community development and volunteer management; ❑ development of partnerships and strategic alliances; and U coaching and training for organizations in the municipal and non-profit sectors. We have offices in Peterborough and British Columbia, each managed by one of our partners and supported by professional associates and an excellent staff. The Firm has been in business since 1979, providing practical advice to a long list of government, organizational and business clients. Leisure Services Planning and Management With over 130 years of experience among the four partners, The RETHINK GROUP has become one of Canada's premier firms in the field of leisure services - covering all aspects of parks, recreation, culture, and the arts. The Firm has a great deal of successful experience in the following types of projects: ❑ needs assessments and demand/market analysis; ❑ municipal and regional parks/recreation/arts plans and studies; ❑ visioning and strategic planning for leisure services; ❑ facility feasibility studies and business plans; ❑ park, open space, waterfront and trails planning; and ❑ trend forecasting. We have completed projects for communities of all sizes, including smaller communities that are similar in complexity to the Township of Oro-Medonte (e.g., Township of King, Municipality of Brighton, Village of Lakefield, Township of Cavan-Millbrook-North Monaghan, Township of Beckwith, Township of Delhi, Municipality of Trent Hills, Town of Bradford-West Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 3 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Gwillimbury, Town of LaSalle, Town of Aurora, Town of Cobourg, Town of Bracebridge, Town of Midland, Town of Almonte, Town of Ingersoll, Town of Whitchurch-Stouffville, and Town of Halton Hills). The RETHINK GROUP has extensive experience in working with volunteers and designing and revitalizing volunteer recruitment and management systems within leisure services and other sectors. The Directors and staff have completed over 350 projects in this field, in addition to over 500 seminars and training workshops, and the production of numerous publications and resource packages, including: F-i "LEISURE WATCH Canada", which has provided leading edge information about the future for the leisure industry; ❑ "The Benefits of Parks and Recreation" research and catalogue completed in 1992 for the Parks and Recreation Federation of Ontario, and updated, reformatted and republished in 1997 as "The Benefits Catalogue"; r-1 "The Youth Volunteer Audit", Best Practices for Engaging Youth as Volunteers, 2005. Municipal Recreation/Culture/Arts Facility Plans The RETHINK GROUP has completed close Ontario office alone, including work for: Feasibility Studies, and Parks and Recreation to sixty of these types of projects through our ❑ ❑ London, ❑ Markham (four plans & feasibility studies), Ottawa (three assignments), F-1 Midland, ❑ Calgary, ❑ LaSalle, ❑ Gloucester (half a dozen assignments), F-1 Bracebridge, ❑ ❑ Kanata, ❑ Ajax (four studies),Bradford West Nepean, Gwillimbury, F-1 Vaughan, ❑ Whitchurch-Stouffville (four projects), ❑ Windsor, ❑ Newcastle/Clarington, ❑ Scarborough, ❑ Municipality of Brighton, ❑ Oshawa (three projects), F-1 Municipality of Trent Hills ❑ Guelph (two plans), ❑ Village of Lakefield, ❑ Aurora (three plans/studies), ❑ Township of King (two plans), F-1 Ingersoll, ❑ Township of Michipicoten (two plans), ❑ Almonte, ❑ Township of Douro, ❑ Peterborough (two parks/recreation plans ❑ Township of Ennismore, and numerous other projects), ❑ Township of Smith, ❑ Cornwall (two plans), ❑ Township of Smith-Ennismore F-1 Welland (three projects), ❑ Township of Beckwith, ❑ ❑ Burlington, ❑ Township of Delhi (two plans), and F-1 Kitchener, ❑ Township of Cavan-Millbrook-North Sudbury, Monaghan (four projects) Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 4 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Strategic Plans for Parks, Recreation and the Arts Recently in Ontario, more interest is being shown in strategic planning for leisure services. One of the first truly strategic plans in this field was completed in 1997 by the RETHINK GROUP and the Landplan Collaborative for the City of Guelph. This landmark project has been heralded by Guelph staff and community leaders as the way planning for parks, recreation and culture should be done from now on. In 1999, the RETHINK GROUP was awarded the Strategic Plan for Recreation, Parks and Culture for the City of Peterborough, a project very similar to the Guelph assignment. In 2004, the RETHINK GROUP initiated the Parks, Recreation and Culture Strategy for the City of Oshawa. In September, 2006, The RETHINK GROUP completed a strategic plan for Parks, Recreation and Culture for the City of Welland. We also completed a comprehensive leisure service and facility strategy for the Oshawa Senior Citizens Centres organization called "Destinations 2010". Forecasting and Customized Trend Analysis For over thirty years, a major focus of our work has been tracking leisure trends and the factors that affect participation in leisure activities and the way leisure services will be provided. Beginning with the Elora Prescription in 1978, then the 18 issues of LEISURE WATCH Canada and our latest publication, Leisure Watch - Trends Affecting Sport and Recreation in Canada, to our many key note speeches, seminars and customized trend scans, the RETHINK GROUP has become known across Canada as a leader in trend analysis and forecasting for leisure services and tourism. Public and Stakeholder Consultation The Finn's experience in consulting the public is extensive, innovative and very successful. For over thirty years, the Firm has been designing and refining techniques to measure public opinion and the rationale behind it - to meaningfully involve stakeholders and the wider community in both research and evaluation, as well as to help with making choices. The RETHINK GROUP has pioneered many effective consultation approaches that ensure you hear from a cross-section of those you need to reach, and guarantee that all who attend know they've been heard. Our 'hands-on' techniques are designed to be interactive and include everyone equally in the discussions. The techniques focus on idea exchange, and create an atmosphere that reduces confrontation and encourages collaboration, consensus-building, and `win-win' solutions. Some of our innovative techniques include: Search Conferences, Community Forums, Reference Groups, Community Response Panels, and Visioning Circles. Our programs and techniques are custom-created in response to the unique needs and circumstances of each client and project. The Firm also incorporates many traditional techniques such as surveys and focus group workshops into our consultation programs. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 5 EJ Strategic Business Planning and Visioning Another of our areas of specialty is strategic business planning and visioning. We have made a commitment to nurturing visionary and strategic leadership, and want to work with organizations and individuals who embrace change, visionary planning and 'grass-roots' community development. From our Ontario office, we have completed thirty strategic plans and visioning projects. Our interest has mainly been with organizations and communities. The following is a list of projects and clients for whom we have completed (or are in the process of completing) visions and strategic planning assignments, many of which are in the leisure field. ❑ Welland Parks, Recreation and Culture Plan — Vision 2025 ❑ Oshawa Parks, Recreation and Culture Strategic Plan — Vision 2020 ❑ Peterborough Strategic Plan for Recreation, Parks and Culture - Vision 2010 ❑ Guelph Strategic Plan for Recreation, Parks and Culture, 1997 ❑ Cobourg Family YMCA Strategic Plan, 1995 ❑ Brockville YMCA/YWCA Strategic Plan, 1996 ❑ Oshawa Senior Citizens Centres "Destination 2010" - a strategy to advance the organization ❑ Ganaraska Region Conservation Authority, Ganaraska Forest Study and Business Plan ❑ Mississauga, Strategic Marketing Plan for Parks and Recreation, 1994 ❑ Mississauga Garden Council, Vision Workshop for the Mississauga Public Garden Project - `Vision 2025' ❑ Ontario Federation of Snowmobile Clubs, Vision 2005 ❑ Algonquin Snowmobile Alliance, Strategic Business and Marketing Plan ❑ Trent - Severn Waterway, Strategic Marketing Plan F-1 County of Lanark, "Vision Lanark" - Looking to the Future - The First Steps Toward a Vision for the County of Lanark (County Council and senior staff) ❑ County of Lanark, Community/Corporate Strategic Plan F-1 County of Norfolk - a community-based vision and strategic plan were prepared as part of the foundation of a new Official Plan for the County, 2004 ❑ SmartGuelph - Building Tomorrow Today - a growth management strategic plan, based on input from over 1,200 residents and other stakeholders F-1 Guelph Corporate Strategic Plan - Rethink staff assisted the CAO to craft the vision document ❑ City of Kawartha Lakes, Community Strategic Plan, 2008 (ongoing) ❑ Town of Ajax, Strategic Vision and Key Directions ❑ Peterborough-Lakefield Community Police Service, Strategic Business Plans 2004-2006 and 2007-2009 ❑ Peterborough and District Chamber of Commerce ❑ Community Living Peterborough (ongoing) ❑ Peterborough Heritage Committee ❑ Peterborough Housing Corporation ❑ Guelph Services for the Physically Disabled, Vision 2001 ❑ Hospice Peterborough, Strategic Plan ❑ Junior Achievement of Kawartha-Lakeshore, Vision 2003 Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 6 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information U Peterborough Community Access Centre Board, Visioning and Strategic First Steps Ll Sir Sandford Fleming College, Centre for Interdisciplinary Studies, Strategic Plan 13 Voluntarism and Community Development As introduced earlier, this is another area of specialty within the RETHINK GROUP. We have long understood the inherent personal growth and leadership, community-building and economic benefits associated with a 'community development' philosophy. Leisure service agencies are ideal vehicles to help foster these connections between a municipality, its citizens and its stakeholders; and to create excellent opportunities for leadership development, community- building and partnerships. Now, more than ever, municipalities and other public and non-profit sector providers have to look to new partnerships and strategic alliances, and find new ways to maximize the human resources who want to lend a hand and are right in our own communities. Municipal Revenue Generation In recent years, new philosophies, strategies and specific initiatives have been both implemented and assessed relative to increasing revenue generation in the public sector. Successful strategies have been developed for generating new revenue within facilities through changes to design and a different municipal philosophy about profit centres, and others have been put in place to adapt existing delivery systems where business and community organizations are heavily involved in sponsorship of programs, as well as capital and maintenance projects. We work hard to stay abreast of the best examples of new revenue generation strategies. We also have access to some of the best specialists in the field and will ask them join our team as required. Robert Lockhart, Hons B.A. (Urban Geography); M.E.S. (Environmental Studies - Urban Recreation Planning) Mr. Lockhart is a partner with RETHINK Inc., the Ontario arm of Canada's RETHINK GROUP. He is widely recognized as a skilled planner and for his successful direction of over a hundred major projects in the field of parks, recreation and leisure services over the past thirty-three years. He also has a rich base of experience in strategic planning and visioning; public consultation; small group facilitation; market research; trend analysis; operational reviews; social policy; tourism; and arts, trails and waterfront projects. Robert Lockhart will be the Project Director for this assignment and will be involved in all aspects of the assignment, including all consultation events, committee meetings and formal presentations. Donna Lockhart, Hons B.A. (Urban Geography); M.E.S. (Environmental Studies — Community Development) Donna Lockhart is a partner with RETHINK Inc., the Ontario arm of Canada's RETHINK GROUP. She is recognized for her extensive work with non-profit and voluntary organizations Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 7 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information in the social service, recreation, education, health, youth and seniors sectors. Her focus is non- profit management with specific skills in strategic planning, volunteer development, leadership development for boards of directors, assessment techniques, team building, fund raising, policy development, project management, and managing change. Donna combines her over thirty years of management experience with strong training, facilitation and consulting skills. Donna's recreation experience originated with the City of North York Parks and Recreation Department in 1975 where she spent seven years in community development. Over the years, she has contributed to many of the leisure services planning and strategic planning projects completed by the RETHINK GROUP. One current involvement is with Sir Sandford Fleming College where she is teaching in a number of areas including volunteer management. To support her teaching, consulting and workshops, Donna recently published "The Youth Volunteer Audit", Best Practices for Engaging Youth as Volunteers. Donna will provide her expertise regarding community development and volunteer management, and assist with research, data analysis and community consultation. Please note references for the RETHINK GROUP located in the 'Proposal Form'. The Tourism Company - Providing insight for the business of tourism the Tourism Company is a management consulting firm specializing in the tourism industry. The three partners in the firm - D'Arcy McKittrick, Mike Robbins and Jill Vandal - each bring distinct individual expertise and background to the company providing a unique mix of tourism consulting skills. Established in 1994, the company is recognized as one of Canada's leading tourism consulting firms. The three partners have worked in all Canadian provinces and territories and in a broad range of international destinations including the United States, Portugal, Bolivia, New Zealand, Morocco, Jamaica and Cuba. They attribute their success to two factors. Firstly, they are dedicated to servicing only the fields in which they feel expert - tourism. They follow their knowledge, their experience and their interests seeking clients with matching needs. Secondly, the individual areas of expertise of each of the partners combine to create a company greater than the sum of its parts. While each of the partners shares a passion for the tourism industry they each bring individual talents, insights and experience to the task. the Tourism Company provides the following consulting services to public, private and non- governmental organization (NGO) clients: F-1 primary and secondary tourism market research including design and facilitation of focus groups, workshops and seminars; ❑ demand forecasting, financial modeling; Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 8 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information F-i financial forecasting and economic assessment; ❑ market and financial feasibility studies for new or expanding tourism ventures including accommodation, attractions, and events; ❑ strategic assessment of the development potential for tourism destinations and tourism ventures including site selection and assessment; ❑ preparation of tourism development plans — taking a project from concept through implementation -- marketing strategies and business plans; and ❑ organizational development, including human resources training and development. Team members have developed specific expertise in the following tourism industry sectors: ❑ Urban Tourism ❑ Heritage (cultural and natural) Tourism ❑ Aboriginal Tourism F-1 Resorts — Ski & Year Round 1-1 Festivals and Events r-1 Attractions ❑ Ecotourism ❑ Camping/Outdoor Education the Tourism Company is an active member in a number of Canadian and international tourism industry associations: F-1 Tourism Industry Association of Canada r-1 International Travel and Tourism Research Association F-1 The International Ecotourism Society F-1 Ecotourism Association of Australia ❑ Tourism Toronto D'Arey McKittrick, Partner, the Tourism Company D'Arcy McKittrick is an experienced management consultant who combines an extensive and varied consulting background with private sector management experience in the tourism industry. In successfully completing more than 170 assignments for private and public sector clients in the tourism industry since 1984, Mr. McKittrick has provided a broad range of consulting services including tourism development planning, market research, market and financial feasibility studies, business planning, and economic benefits analysis. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 9 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Mr. McKittrick has worked in all provinces of Canada, parts of the United States, the Caribbean, South America and Europe on a broad range of projects including First Nations cultural heritage attractions, natural heritage attractions, ecotourism programs and facilities, resort hotels and resort communities, golf courses, cruise ships, mixed use tourism and retail developments, waterfront tourism/retail developments, amusement parks, performing arts facilities, indoor swimming pools and arenas, and tourism information centres. In addition, Mr. McKittrick has undertaken regional tourism development and marketing strategy studies for municipal, provincial/state, and federal government clients in Canada and the United States, as well as the International Development Bank in the Caribbean and South America. Consulting assignments currently ongoing or successfully completed by D'Arcy that demonstrate the application of his expertise and experience in projects similar to the proposed Multi-use Recreation Centre Feasibility Study include: ❑ Municipality of Trent Hills Recreation and Wellness Centre Feasibility Study ❑ Town of Whitchurch-Stouffville Arena Feasibility Study and Business Plan ❑ King Township Multi-use Facility Feasibility Study ❑ Bracebridge Community Centre Feasibility Study ❑ Township of Cavan-Millbrook-North Monaghan Multi-use Recreation/Municipal Service Complex ❑ Township of Beckwith Indoor Soccer Facility Feasibility Study F-1 Whitchurch-Stouffville Soccer Club Indoor Soccer Facility Feasibility Study ❑ Town of Markham Rouge River Community Centre F-1 Town of Midland Recreation Facilities Feasibility Study ❑ City of Burlington North East Burlington Community Centre Feasibility Study ❑ Town of Ingersoll Aquatic/Recreation Centre Feasibility Study ❑ Township of Delhi Arena Feasibility Study ❑ Township of Newcastle Arena and Community Centre Feasibility Study ❑ City of Cornwall Aquatic/Fitness Centre Feasibility Study ❑ Inch Arran Community Centre Expansion Feasibility Study ❑ Kawartha Sport -flex Market and Financial Feasibility Study, Peterborough Please see D'Arcy McKittrick's resume for more feasibility study and business planning projects in the leisure sector. TSH Architects Ltd. Totten Sims Hubicki Associates (TSH) was established in 1962 in the Province of Ontario. TSH now employs over 400 people in eleven offices throughout Ontario. The main office is located in Whitby, Ontario. Our staff currently consists of architects; landscape architects; Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 10 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information professional civil, mechanical, structural and electrical engineers; arborists; biologists; and numerous computer and information technology experts. TSH is a provincially acclaimed multi- disciplinary consulting firm that has demonstrated effective project management, design and construction over the past 42 years. While renowned for our engineering, TSH has employed architects and landscape architects since the early 1970's. TSH is highly skilled in the planning and design of projects that meet the needs, expectations and requirements of the user, while carefully balancing maintenance and operational requirements. TSH is completely computer literate and furnishes all products electronically. The Firm has a proven ability to work within diverse, multi - disciplinary teams of engineers, architects, planners, politicians and the public. With the recent merger of Totten Sims Hubici Associates with AECOM, TSH Architects Ltd., has been established to provide professional consulting architectural services in conformance with the requirements and regulations of the Ontario Association of Architects. TSH and The RETHINK GROUP have previously worked together on a number of assignments similar to this assignment. For the Town of Bracebridge, TSH prepared the concept design for a multi -use recreational/community centre building in support of the recreational planning study and public consultation process completed by the RETHINK GROUP. TSH played a similar role in feasibility studies for the Trent Hills, the Township of King and the Municipality of Brighton. TSH recently completed the concept design/feasibility study for a large multi - purpose community centre in Port Colborne. Barry Knoll, B.Arch. OAA is a senior architect in the TSH Whitby office and is the manager of the Architectural Department in Whitby. He has been with TSH for 24 years and is an associate in the Firm. Barry has been involved in a number of TSH's recreational and community centre projects. For example, he was the Project Architect for the new Whitby Marina Clubhouse building, and undertook the feasibility study concept designs with the RETHINK GROUP for the Bracebridge Multi - Purpose Community Centre, Trent Hills Recreation and Wellness Centre, the Township of King Multi- Purpose Community Centre and the Brighton community centre project. For this assignment, Barry will be supported by the architectural technologists in the Whitby office who will assist with prepare the conceptual drawings and estimate capital costs. TSH will also make available the engineering resources available in the Whitby office, as required. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro- Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 11 01 Previous Building Condition Assessments by TSH Municipality of Port Hope Life cycle assessments for 26 municipal facilities including recommendations for expansion / consolidation potential to increase operational efficiencies and service delivery. The audit is based on a triple bottom line approach considering social, environmental and economic parameters in evaluating facilities. Project completion 2007. Contract Value: $48,000. Reference: Carl Cannon, CAO, (905) 885-4544 Town of Whitchurch-Stouffville Condition review of ten municipal facilities including recommendations for repairs and replacements in five year increments to a 20 year horizon. Reports also to include facility capital replacement programs structured over the life cycle and LEER -based environmental performance improvement recommendations. Based on the review completed for the Stouffville Arena in 2005. Completed 2007. Contract Value: $12,000. Reference: Tom Graham, (905) 640-1910, ext 289 GO Transit Condition reviews of 53 transit stations to document facility components and integrate information into a Fixed Asset Management Catalogue. Completed in 2006. Contract Value: $125,000. Reference: Ms. Karla Avis-Birch, (416) 869-3600 Town of Markham Condition reviews of 21 recreation, cultural, office and works facilities including reports prepared using Excel. Reports identified structural, envelope, interior systems and site features. Age, life expectancy, remaining lifespan, replacement value in current dollars and prioritized repairs were documented. Projected Completion: Feb/06. Contract Value: $48,000. Reference: Mr. Gil Verbeek, (905) 477-7000, ext 3410 City of Port Colborne Condition review of two arenas and a community swimming pool, including recommendations for repairs and replacements in five year increments to a 20 year horizon. Report also included LEED-based environmental performance improvement recommendations. Completed in 2005. Trinity United Church, Cobourg Condition review of 20,000 SF heritage structure, including recommendations for repairs and replacements in five year increments to a 20 year horizon. Report also included facility capital replacement program structured over the life cycle. Completed in 2005. Reference: Ed Carmen, (905) 372-6988 Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 12 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Township of Scugog Condition review and report on 10 small, rural, community centres assessing structure, envelop, interior components, mechanical and electrical systems, accessibility, OBC violations and structural components. Completed in 2007. Reference Craig Belfry, 905-985-7346. Town of Markham Condition reviews and reports in detailed spreadsheet and executive summary form for six fire stations previously reviewed under the 2000 building audit program. Work completed in March 2005. Contract Value: $27,000. Reference: Mr. Gil Verbeek, (905) 477-7000, ext 3410 Town of Markham Condition reviews of 42 recreation, cultural, office and works facilities including reports prepared using Excel. Reports identified structural, envelope, interior systems and site features. Age, life expectancy, remaining lifespan, replacement value in current dollars and prioritized repairs were documented. Completed in 2000. Contract Value: $80,000. Reference: Mr. Gil Verbeek, (905) 477-7000, ext 3410 City of Brampton Standing order for condition reviews of approximately 300,000 sf of municipal facilities per year for 2002 - 2006. Reports done in WORD and document existing conditions, remaining useable life, repairs recommended with costs and prioritized horizons. Contract Value: $250,000. Reference: Ms. Joy Leslie, (905) 874-3919 Ontario Realty Corporation Condition reviews of twelve Ontario Provincial Police Stations across Ontario including detailed reviews of the forensics labs to consider the cost and feasibility of introducing new lab facilities. Completed on a fast-track schedule in the winter of 2003. Contract Value: $120,000. Reference: Mr. Kerry Foster, Senior Project Manager, (416) 327-3247 Ontario Realty Corporation/Del Management Solutions Inc. Condition reviews of approximately one million square feet of office and industrial space in the Northam Industrial Park, Cobourg to prepare a listing of projected maintenance work required for 5, 10 and 20 year horizons. Completed in 2002 as part of the documentation provided to the Town of Cobourg in preparation for the sale of the property to the Municipality. Contract Value: $50,000. Reference: Mr. Mike Coakley, (416) 327-3797 Town of Greater Napanee Conditions review and functional analysis for eight municipal facilities including community halls, municipal office and library as part of a municipal asset management program. Completed in 1999. Contract Value: $35,000. Reference: Mr. Ray Callery, (613) 354-3351 Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 13 Study Understanding From the terms of reference and additional information provided by the Municipality through Addendum #1, we understand the following about the study. This context forms the foundation of our submission and provides direction to shape our recommended process. As we begin the assignment, we will seek out other crucial background information and make any required adjustments to the work plan. It appears that the intent of the Strategic Facility Plan is to provide a twenty-year Township-wide strategy for the provision of recreation and community service facilities (including culture, heritage and library facilities). The strategy is to build upon the 1997 Parks and Recreation Master Plan and the 2001 Parkland Secondary Study, and based on current research into demand and trends, identify any gaps in facilities and make recommendations as part of the overall facility strategy. Trails and beaches are not included in the scope of work. A priority of the strategy will be facility condition audits of the eight community centres and the Oro-Medonate Community Arena and banquet hall. Integrated within the overall facility strategy, and a major focus of the work, will be a feasibility study for a multi-use recreation complex. The feasibility study will assess need and affordability, and include the typical range of outputs that are associated with feasibility studies. The conceptual design for the proposed complex is to identify recommended components and features, and the approximate size of each; and illustrate an effective way to arrange the components so they interrelate well within the facility. A conceptual site plan is also required to illustrate how the complex could be arranged on the site, along with parking, vehicular and pedestrian access, and outdoor facilities. This provides a very effective and efficient approach to producing a township-wide facility strategy and 'spinning out' an associated feasibility study. By combining the two studies, cost savings in the order of 20-25% will result. Of even greater benefit is that the decision about the major facility will be made within the context of the overall facility strategy. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Mcdonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 14 The terms of reference are very comprehensive, requesting a wide-reaching and in-depth investigation and analysis, as well as a great deal of detail for the facility strategy and the feasibility study. Although what is requested will provide quality plans and excellent results, it will push the cost to the high side of the typical range for this type of work. The Study Area Although the study area is the Township of Oro-Medonte, consideration must be given to the wider region due to the market draw of the proposed multipurpose leisure facility and the potential for future municipal restructuring in the region. The impact of existing and planned leisure facilities and the markets of Barrie and Orillia must also be understood. The Need to Respond to Growth and the Changing Community Profile As the Township continues to grow at a moderate rate and the profile of the community continues to evolve, the quantity and type of leisure programs and facilities will have to evolve to match increasing and changing preferences and demand. To help interpret and apply generic leisure trends to the specific population profile of your community, we propose to prepare age- specific population projections to the year 2031, based on the County of Simcoe growth plan (expected in July). Unlike the County projections, the population projection that we will produce will predict the changing age profile of your community for 2011, 2016, 2021, 2026 and 2031. This valuable age profile can be aligned with the specific age profile of any leisure activity to help predict future growth and the need for specific programs and facilities. This will result in a much more accurate prediction of facility needs over time. It will also allow us to recommend facility provision guidelines such as one full size lighted soccer field per 'x' thousand 12-54 year olds, or one lighted senior softball diamond per V thousand 9-40 year olds. These guidelines are tied directly to the portion of your population who are the principle users of each type of facility. As the segment of the population that relates to each type and level of facility increases or declines in number, the provision guidelines and facility requirements can be adjusted. For many types of facilities, this provides a much better planning tool than the typical standard of `one facility per x thousand of the total population'. Aging Facilities Across Canada, municipalities have major issues with aging leisure facilities, many of which were built during the 'heyday' of Wintario and other provincial capital programs in the late 1960s and throughout the 1970s. Many of these facilities are nearing the end of their viable life and have required significant and costly repairs for a good number of years. If many of these facilities are to remain viable, a great deal more capital investment will be required. Another issue with these thirty to forty year old facilities is that they are dated and do not meet the expectations of today's customers. They are also energy inefficient. In many cases, they were provided as 'stand-alone' facilities. The terms of reference indicates that the above description may apply to the Oro-Medonte Community Arena. The RFP also referenced your eight community halls which will each require a facility condition and functional audit to determine Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 15 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information viability in the short and longer terms and to recommend requirements for additional capital investment or consideration of decommissioning. Culture, Heritage and Library Services The RFP noted the rich history of the Township and made special mention of the Oro African Church and the Oro-Medonte History Association and their requirement for space and their investigation of the need for an interpretive centre. The plan is also to examine the current arrangement of contracted library services and make recommendations regarding a strategy for providing library services for Township residents. Financial Sustainability The facility strategy must be affordable and sustainable. The feasibility study for the proposed multi-use recreation complex must not only define the nature of the facility and how it could be used, but must also estimate the cost to construct, consider phasing possibilities and project operating costs over the first five years. Capital and operating cost estimates must be provided for other recommendations in the overall facility strategy and must be integrated into a five plus year financial plan that matches the ability of the Municipality to finance. The financial strategy must also explore and recommend potential strategic alliances and partnerships, as well as identify capital funding programs that could assist the Municipality and its partners to expand and enhance facilities. Tourism The impact of seasonal residents and tourists on the current use and future demand for leisure programming and facilities, as well as parkland and other public open space must be taken into account within this facility strategy, especially when considering the need for major facilities and others of particular interest to tourists and seasonal residents. The potential for sport tourism and opportunities within your community must also be assessed. That is one of the reasons why we have included D'Arcy McKittrick, a partner with the Tourism Company, in our consulting team. Access to Leisure Facilities and Services The large land area of the Municipality and the widely disbursed nature of the population present challenges for facility location and access to facilities from all parts of the Township. It appears that the Municipality has decided to locate a cluster of facilities, including the proposed multipurpose recreation centre on a site adjacent to the Oro-Medonate Community Arena. If not already in place, it will be important to establish at least a two-tier hierarchy of parkland and leisure facilities to allocate appropriate facilities of a 'local' draw to the various population centres throughout the Township and to allocate most of the facilities that have a 'township- wide' draw to a centralized location. The Role of Other Leisure Service Providers The Strategic Facility Plan will have to account for non-municipal leisure service providers within the Township and all major providers in adjacent communities like Orillia, Barrie, Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 16 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Coldwater, Hillsdale, Midhurst, Marchment, and Bass Lake. Programs, events and facilities provided by others, as well as facilities that are significantly utilized by Oro-Medonte residents are part of the market area for this facility strategy, and as such, should influence the requirement for facilities within Oro-Medonte. Within this market area, service gaps and current and potential future overlaps will need to be identified. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 17 Approach and Work Plan Figure I (page 19) graphically illustrates the recommended Work Plan, which has been divided into five phases as follows: 1. Getting Started 2. Planning Context and Needs Assessment 3. Comprehensive Township-wide Facility Strategy 4. Multi-Use Recreation Complex Feasibility Study 5. Report Preparation and Presentations The first phase involves a number of tasks to initiate the project. Phase Two focuses on establishing the planning context and completing the facility needs assessment. In the third phase, the Township-wide facility strategy will be prepared, incorporating recreation, culture and heritage facilities; as well as deciding on the components and features that should be included in the multi-use recreation complex. Phase Four will be devoted to testing the feasibility of the proposed multi-use recreation complex; and adding detail, including the guiding/governing principles, preferred components and features, conceptual design and site plan, the estimate of capital cost, the capital financing strategy, the management plan and the implementation strategy. Phase Five involves report production and presentations. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 18 Work Plan - Strategic Facility Plan, Township of Oro- Medonte, 2008 Figure 1 1.1 Initial Review of Pertinent Documents 1.2 Tour of the Community 1.3 Meet with Technical Committee & Recreation Technical Support Group 1.4 Initiate Public Information Program 1.5 Call for Submissions & Briefs 2.1 Community Profile 2.2 Age- Specific Population Projections 2.3 Analysis of the Recreation & Community Services System (including the delivery system, inventory & general assessment of recreation & culture facilities, facility utilization, programming & community development) 2.4 Best practices & benchmarking 2.5 High Level Condition Audits of Selected Municipal Facilities 2.6 Technical Committee Meeting 2.7 Research Current Demand (briefs, community -wide Search Conference, community & recreation group surveys, focus group workshops, interviews, other demand indicators) 2.8 Impact of National and Local Trends on Future Demand for Leisure Services 2.9 Gap Analysis 2.10 Affordability Assessment & the Search for Partners & Funding 2.11 Technical Committee Meetin! Community Information and Consultation Program 4.1 Define the Objectives, Values & Guiding/Governing Principles for the Complex 4.2 Determine the Space Program (component size & overall facility size) & Preliminary Capital Cost Estimate 4.3 Technical Committee Meeting 4.4 Community -wide Forum 4.5 Conceptual Facility Design & Site Plan 4.6 Capital Cost Estimate 4.7 Technical Committee Meeting 4.8 Capital Financing Strategy 4.9 Management Plan (operating/ownership model, uses & programs, five -year financial projections) 4.10 Implementation Strategy 4.11 Technical Committee Meeting 5.1 Prepare the Draft Report 5.2 Review the Draft Report (Technical Committee Meeting) 5.3 Present Draft Report to the Recreation Technical Support Group 5.4 Prepare the Final Report 5.5 Present the Final Report to Council & the Community ❑ Media Conference ❑ Interactive Project Web Site ❑ Interactive Project Web Site ❑ Interactive Project Web Site ❑ Interactive Project Web Site ❑ Interactive Project Web Site (Optional) ❑ Community & Recreation Group Surveys ❑ Community Forum ❑ Present Draft Report to the Recreation ❑ Call for Submissions & Briefs ❑ Community Search Conference Technical Support Group ❑ Focus Group Workshops ❑ Present the Final Report to Council & the ❑ Interviews Community May, 2008 June - October, 2008 November - December, 2008 January - February, 2009 March- April, 2009 Phase One: Getting Started Task 1.1 Initial Review of Pertinent Documents The review documents crucial to the process will be initiated as the first task. Key among them will be the 1997 Recreation Master Plan; the 2001 Parkland Secondary Study; the inventory of parks and facilities; arena use statistics; population projections; the Official Plan; and Department goals, strategic initiatives, policies, procedures and standards. More in-depth review of all pertinent documents will take place in Phase Two. Task 1.2 Tour of the Community A tour of the community will be conducted to gain an overview of parks and facilities, and to get a feel for the nature and characteristics of the community. One or more municipal staff would be welcome to act as 'tour guides' and resources. Task 1.3 Meeting with the Technical Committee and the Recreation Technical Support Group It is proposed that the first meeting be with both groups since much of the meeting will be devoted to describing and refining the process, getting ready for research and community consultation, and collecting initial thoughts on strengths and challenges. Typical tasks for the first meeting include: F-I Review work plan, make any required adjustments and discuss next tasks and roles. ❑ Deal with any administrative matters. ❑ Discuss key strengths and challenges/issues relative to the project and gather pertinent background information. F-1 Discuss the initial steps in the communication program and how to implement. ❑ Discuss the initial steps in the consultation program and how to implement. ❑ Identify key municipal contacts, stakeholders and community leaders. Task 1.4 Initiate the Public Information Program The following initial steps are recommended and others may surface from the first meeting with the Technical Committee and the Recreation Technical Support Group. ❑ Draft a one page overview description of the project to act as a 'briefing tool' and `introduction' to the initiative to use when meeting with people, to assist with briefing the media, and to accompany letters of invitation to consultation events. F-1 In co-operation with the Technical Committee (and possibly the Recreation Technical Support Group), host a media briefing with the objective of opening up the lines of communication about the project and encouraging ongoing stories about the project and progress. ❑ OPTIONAL TASK: Develop and host a comprehensive, interactive project web site to promote the project, keep everyone informed about progress and key findings, solicit opinions in the 'needs assessment' phase, as well as when options are being considered and when the plan is beginning to take shape. This can be accomplished via information posted Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 20 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information to the site, and possibly, an on-line survey. The RETHINK GROUP has the capability to design, host and maintain this interactive web site. We recommend that it have its own address and identity, and be linked to other key web sites and widely promoted at the beginning of the project and throughout. The project web site will also include an e-mail link so visitors can ask questions and provide their thoughts on pre-arranged questions or any aspect of the research or project process or results. Responses will be forwarded to interested municipal staff/committee members and the RETHINK GROUP office. Due to the significant cost to design, prepare the initial text, host the site, and regularly update the web site, this has been included as an optional task. For an example of a project web site, please visit www. trenthillscommunit- I yfaci i1ystudy.ca. Task 1.5 Call for Submissions and Briefs One of the messages in the media briefing will be to encourage submissions and briefs from organizations and individuals. The project web site can also promote input in this way. Phase Two: Planning Context and Needs Assessment Most of the research and analysis required for the project will be completed in Phase Two. Research will begin with a profile of the community and preparation of the age-specific population projections. That will be followed by research into the delivery system, facilities, current demand, future demand, affordability and the potential for partners. Phase Two will conclude with the identification of any gaps between the current supply of recreation, culture and heritage opportunities and current and future demand. This research and analysis effort will provide the context for the Township-wide facility strategy and the feasibility study for the proposed multi-use recreation complex. Task 2.1 Community Profile Utilizing the 2006 census data and the 2007 Oro-Medonte Community Profile, a profile of the community will be created to assist with demand assessment, determination of price sensitivity, distribution of residents, etc. Task 2.2 Age-Specific Population Projections Using the County of Simcoe Growth Plan as the base, we propose to create an age-specific projection for the years 2011, 2016, 2021, 2026 and 2031. For the leisure trend and library analysis, it is crucial to project the population of Oro-Medonte to at least the year 2031. It is crucial that these projections be age-specific so the age profile of the community can be predicted into the future. For all of Ontario, we know that the population is aging and that the Echo generation (the children of the Baby Boom) are aging out of their minor sports years. This big generation has placed a great deal of pressure on our municipal parks and recreation systems, as well as our schools and libraries for a decade and an half. Much of the unmet demand for traditional leisure facilities and programs during that period has been the result of the relatively Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Mcdonte, 2008 Page 21 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information big Echo generation (now age 14-29). Now we must adjust to this generation moving into their young adult years. We also have to take into account the fact that the generation that is following the Echo generation is much smaller in size and therefore, the demand for leisure from children and youth will decline significantly and remain at this lower level for a decade or more. The Baby Boom is now age 43-62 and will continue to expand the middle age and older adult markets. Municipalities will have to make adjustments to this new market profile and ensure that the programs and facilities relate to the markets that are growing as well as the ones that are stabilizing or in decline. Within this general pattern, each community will have a different age profile today and into the future. It is important to know the age profile of your community and to predict how it will likely change going forward. This age-specific population projection will also be valuable for municipal leisure program planning; community sports, recreation and arts groups as they project participation and plan their programs; library services; municipal planners; protection services so they can better understand the community and its needs; and other groups and agencies who provide all types of service for all age groups. A seminar could be hosted by the Township for interested groups to present the projections and related information and discuss implications to all service sectors in the community. Please consider the age-specific projections as a value-added feature of our submission, with a value of $4,000. Task 2.3 Analysis of the Recreation and Community Services System The 1997 Parks and Recreation Master Plan, the 2001 Parkland Secondary Study, and the current inventory of parkland and recreation facilities will be used as the starting point for this significant task. It must be noted that ten years has passed since the completion of the Parks and Recreation Master Plan, which will date a good deal of the demand and other assessment, as well as the conclusions and recommendations. Also, the quality of the research, analysis and recommendations has not been assessed by our staff. It is likely that the Master Plan will be used mostly as a benchmark to compare to the current research and analysis, as well as to measure accomplishments over the past ten years. The first layer of the current analysis will be the delivery system, including: the Recreation and Community Services Department; and other providers of public, non-profit and commercial open space and recreation, culture and heritage facilities within the Township. Also included in the delivery system analysis will be major providers in surrounding communities, including library services. To be examined will be roles, relationships, strengths, weakness, and opportunities for improved services and increased efficiencies. Particular attention will be paid to library services that are contracted through facilities in adjacent municipalities. The current vision and mission statement relating to recreation and community services will be accounted for in the analysis. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 22 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information The second layer of the analysis will involve recreation, culture and heritage facilities. The first task will be to augment the inventory of municipal facilities with key facilities provided by others (school boards, other public entities, non-profits groups, the commercial sector, etc.). The utilization of recreation, culture and heritage facilities that are relevant to this project will be researched to determine the degree of use and any patterns of use (trends) over the past few years. This will provide one measure of over- or under-supply for each type of facility. It is anticipated that municipal staff will able to provide this information for Township facilities. It will be important to get an indication of the proportion of the population who travel outside the Municipality to regularly participate in leisure activities and programs. It is expected that the aging of the Echo and Baby Boom generations will have had an impact on recent facility use patterns. In co-operation with municipal staff and other program providers, all relevant programs and special events will be reviewed to determine providers, registration/attendance, trends in participation, suitability of venue, fees/rates/charges, etc. Once the inventory and utilization analysis is complete, our staff will conduct a high level initial assessment of parks, facilities, programs and special events. This assessment will include the ability of current facilities to support other municipal service objectives such as special events, and sport and other tourism programming. Further analysis of facilities and requirements will be completed once the assessment of current and likely future demand is researched. As per the terms of reference, the policy on capital parkland development will also be reviewed at this time. Task 2.4 Best Practices and Benchmarking Given that leisure services planning has been our principle line of work for over three decades, the RETHINK GROUP has regularly gathered information on best practices and alternative approaches to service delivery, as well as data on levels of facility provision in a wide range of communities. Given the amount of information that we have in our files and reflected in our trends material, we are not planning to conduct any additional research specific to this assignment. As well, our experience has shown that provision guidelines should be developed to match the unique characteristics and circumstances of each community. Provincial or regional averages can be very misleading as assessment tools. However, if the Municipality requires information from a specific community or communities, we would be pleased to discuss what would be involved and the associated cost. Task 2.5 Building Condition Audits of Selected Municipal Facilities Condition audits (structural, mechanical and electrical assessment) will be completed by TSH on the following facilities to determine short and long term viability, usability and expandability, as per the original RFP and Addendum #1 to the RFP. The energy efficiency of these facilities will also be assessed. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 23 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information ❑ the Oro-Medonte Community Arena (and banquet hall), ❑ the Old Town Hall, LJ Jarret Hall, ❑ Warminster Hall, ❑ Eady Hall, ❑ Carley Hall, ❑ Hawkstone Hall; ❑ Craighurst Hall, and ❑ Edgar Hall. Work will include a review of any available drawings, background information, previous building assessments, structural reports, fire inspection reports, etc.; and a site review of each of the buildings. We do not include for a review of septic systems or wells. Information related to more recent repairs, maintenance or replacement of mechanical equipment or other building components would be beneficial. Site reviews are for the purpose of structural, envelop, interior components, mechanical and electrical systems. Not included is a review of site features such as parking lots and drainage. We will comment on barrier free accessibility, identifying current deficiencies in meeting minimal standards. We do not provide solutions or designs to illustrate how accessibility can be improved. The roof and floor structural evaluation will involve a visual examination of what can be seen and observations of settlement, rot or obvious other deficiencies. These general reviews may identify situations requiring more detailed reviews. These more detailed investigations are not included. We will comment on the energy efficiency of the buildings and make recommendations for energy conservation, and advise if any funding opportunities are available. Cost estimates will be prepared for required remedial work. We are finding that these cost estimates for small remedial projects on small buildings can vary significantly from what is actually implemented. Much has to do with how these remedial projects are designed, packaged, tendered and implemented. These budgets are based upon current pricing and must be updated annually to reflect pricing increases and should be updated again when a detailed design for remedial work is prepared. A brief report will be provided upon completion of the audits. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 24 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Task 2.6 Technical Committee Meeting At this point in the process, it is proposed to meet with the Technical Committee to review and discuss progress and results to date. This meeting will also be used to continue to prepare for the upcoming community consultation initiatives (see Task 2.6). Task 2.7 Research Current Demand for Leisure Facilities The research into current and future demand for leisure facilities will be completed independently. To complete the research into current demand, we propose the following: F-1 A call for submissions and briefs (on-line via the project web site, promoted via newspaper articles and other means) — see Tasks 1.4 and 1.5; ❑ Survey of community, recreation and arts groups (see below); ❑ Community-wide Search Conference (see below); ❑ Focus Group Workshops (see below); F-I Facility utilization analysis (see Task 2.3); F-1 Program and special event participation patterns (see Task 2.3); ❑ Current wait lists and standing requests (see below); and ❑ Perspectives of committee members and municipal staff (see below). The tasks that have not yet been described are outlined below. We have not included a household survey because we have found that 'hands-on' techniques like the Search Conference and workshops afford a better 'feel' for the community. The Search Conference, the focus group workshops and the community group surveys that we are recommending will provide an adequate and good cross-section of opinion from stakeholders and individual residents, and provide quantifiable results. Our 'people-oriented' consultation techniques also provide a much better opportunity to promote the initiative and test and build support and enthusiasm, which can be carried forward to assist with implementation, if Council decides to move ahead with facility development and improvements. If however, you want to exchange the Search Conference for a household survey or complete a household survey in addition to the other techniques, we would be pleased to discuss approaches and associated costing. A comprehensive household survey will cost quite a lot more than a Search Conference. Survey of Community, Recreation and Arts Groups: A two page survey will be prepared and circulated to community and recreation groups who use indoor and outdoor facilities and who may be able to use the components that could be included in a multi-use recreation facility. The survey will ask for key information about the group including membership/customers, facilities used and suitability, suggestions for the multi-use facility, potential to utilize a new facility and contribute to rental of space, and the ability to assist in the capital campaign. Community-wide Search Conference: The most important element of our proposed consultation and communication program, and needs assessment is the Search Conference. Our Search Conference has proven to be an extremely effective tool to promote the project and gather Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Aledonte, 2008 Page 25 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information quantifiable information and opinion about leisure and related services, and to help with community-building. We have designed these events to be informative, inclusive, an effective research technique, and a positive and enjoyable evening for delegates. We have utilized this technique well over one hundred times. The intent of the Search Conference is to bring a representative cross-section of the entire community together to express their views and share their thoughts (representatives of all leisure interests, age groups, income groups, ethrio-cultural groups, family composition, and geographic areas). Most delegates will be invited to represent a specific stakeholder group, interest or sector of the population. All members of the Technical Committee, the Recreation Technical Support Group, other interested municipal staff, and municipal Council will be invited, along with representatives of other key providers of leisure services and opportunities. In these events, we always strive for gender balance. Space will also be reserved for a limited number of delegates who will be sought via newspaper advertisement and articles, as well as the optional project web site. While our largest Search Conferences have attracted almost two hundred people, a typical number is around one hundred. Delegates will spend most of the evening in small, facilitator-led discussion groups. We may organize some of the groups by common interests/characteristics (e.g., older adults, youth, arts and culture, organized sports, outdoor enthusiasts, other providers, etc.). Members of Council, committee members and municipal staff will be spread around the groups. The evening will begin with a brief presentation of crucial context information. The discussion typically focuses on three topics/questions. To wrap up the evening, all groups will make a short presentation of what they discussed in one of the topics. All group discussion will be recorded, and analyzed and integrated later. Volunteer facilitators will be recruited from the community (and sometimes from the project committee and municipal staff, if the skills and experience are suitable) and are briefed by our staff prior to the event. For this type of event, we have found that delegates respond much better to their community peers than to professional facilitators. Focus Group Workshops: It is likely that a number of focused sessions will be required with groups that share a common interest such as skating/arenas, aquatics, fitness/wellness, gymnasia sports, arts and culture, older adults, etc. The results of the Search Conference will provide some indication of which interests (and possibly geographic areas) will require additional input via this method. In our submission, we have allowed for up to five Focus Group Workshops. If attendance at the Search Conference was low from residents living in the northern part of the Township, it may also be necessary to conduct a separate community input session for them. Current Wait Lists and Standing Requests: We will seek other indicators of unmet or under- serviced demand from waiting lists and any on-file requests for facilities, programs and/or improvements to services. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 26 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Perspectives of Municipal Staff, Technical Committee Members and the Recreation Technical Support Group: All municipal staff that relate to the project will be involved in the needs assessment process to provide their perspective on community priorities, recreation, culture and heritage needs, the future of the community in general, affordability, potential partners and strategic alliances, etc. The perspectives of Committee members and the Recreation Technical Support Group will be sought via regular committee meetings. Although members of Council will have been invited to the Search Conference, it may be necessary to conduct a special workshop for them and/or interview one or more during the process. Task 2.8 Impact of National and Local Trends on Future Demand for Leisure Services Since researching and writing the Elora Prescription in 1978, the RETHINK GROUP has led the parks and recreation field in Canada in research into trends in leisure and the factors that will shape future trends. During the 1990s, our Firm produced 18 issues of the trend letter, LEISURF, WATCH Canada, in partnership with the Canadian Parks/Recreation Association. We have kept this information current and are asked from time-to-time to conduct seminars and key note addresses on the subject. We propose to apply our current trends database to your community by modifying the current generic trend information to match local community characteristics and population growth and change projections, and estimating the impact on the anticipated need for programs and facilities that could relate to a multi-use recreation (and potentially library, etc.) facility. This is where the age-specific population projections will be utilized. Task 2.9 The Gap Analysis - Relative to the Facilities being Considered in this Study At this point in the project, all of the information about current conditions and the likely future for the Municipality and changing demands for recreation, culture and heritage will be integrated and analyzed to measure how well the current delivery system is meeting the needs of today and will be able to meet anticipated future needs. The focus will first be on the current situation. Any gaps that exist will influence recommendations about service levels, other adjustments that may be able to be made, and the market for a multi-use recreation complex. These conclusions will also point to possible future resource requirements, potential service providers, and new resources that may exist to help meet them. The leisure trend analysis and other information about recreation, culture and heritage facility requirements (including libraries) will present a picture of future needs and expectations. That will allow the gap analysis to be extended into the future with adjustments made to account for anticipated shifting demand and expectations, as well as possible changes in available resources and other potential assistance. Task 2.10 Affordability Assessment and Search for Potential Partners It will be important to understand the ability of the Municipality to fund current and future public leisure services to ensure that the recommendations in the Township-wide facility strategy and Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 27 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information the feasibility study are financially sustainable. At the same time, it will be important to seek additional sources of funding, including partnerships and other strategic alliances within the public, non-profit and commercial sectors. It is anticipated that this crucial task of identifying, investigating and pursuing potential partners will be a joint venture between the Municipality and our consulting team. Task 2.11 Third Technical Committee Meeting To complete the tasks associated with Phase Two, we propose to convene a Committee meeting to present findings and conclusions to date and to discuss Phase Three. This may be another point where the Recreation Technical Support Group could be invited to a Technical Committee meeting. Phase Three: Comprehensive Township-wide Facility Strategy The first of two interrelated outputs of the Strategic Facility Plan will be the Township-wide Facility Strategy. It will provide recommendations for additional, expanded, renovated/repaired, and possibly retired Municipal recreation, culture and heritage facilities — a preferred facility provision model. Within the overall strategy, sub-strategies will be provided that relate, to specific types of facilities such as soccer pitches, ball diamonds, library services, etc. Within the overall facility strategy will be a recommendation for what should be included in a multi-use recreation complex to be located adjacent to the Oro-Medonte Community Arena. The feasibility of that facility will be further researched and developed in Phase Four. Accounted for in the Township-wide Facility Strategy will be the vision and mission that has been developed for recreation and community services. Task 3.1 Facility Strategy Deliverables The terms of reference identified the following specific deliverables from the facility strategy portion of the assignment. Although many of these deliverables are interrelated and will not be developed in isolation, they have been noted below as individual items. Please note that we have included two additional tasks. ❑ Determine the 'lifespan' of each of the eight community halls and the Oro-Medonte Community Arena (and banquet hall), and recommend the preferred course of action for each, along with associated costs; ❑ Determine the preferred relationships among facilities; ❑ Recommend the desired degree of centralization and decentralization of facilities in order to effectively and efficiently service the entire Township, especially in light of the size of the Municipality and the nature of the distribution of the population; ❑ Identify preferred support facilities and amenities; Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Aledonte, 2008 Page 28 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information ❑ Identify any facilities and contracts that no longer meet the needs of the community or are inconsistent with the preferred facility provision model and should be retired or revised; ❑ Provide a twenty-year, financially sustainable implementation strategy that recommends how and when to ideally carry out the recommendations in the Strategic Facility Plan (including any recommendations regarding the delivery system, partnership and other strategic alliances that would assist implementation); ❑ To the degree possible, determine the capital and operating costs associated with the facility strategy; ❑ Recommend the preferred approach to capital improvements and facility replacement; Ll Recommend a planning and decision-making framework and/or process to deal with special requests for the development of parklands; ❑ Provide a strategy for the provision of library services; ❑ Provide recommendations regarding the ability of current and proposed facilities to support other municipal service objectives such as special events and festivals, sport tourism and other tourism; ❑ Provide recommendations for energy conservation in existing and planned facilities and identify associated funding opportunities; ❑ Recommend planning and provision principles; and ❑ Recommend provision guidelines for selected types of facilities. The last two deliverables in the above list were not specifically noted in your terms of reference. Planning and provision principles provide the philosophical foundation for the facility strategy and service provision policies. Provision guidelines are essential tools to project future facility requirements, based on both population growth and the anticipated changes in the profile of your population. Please consider these as value-added features of our submission, with a combined value of $2,500. Task 3.2 Identify the Components and Features of the Multi-Use Recreation Complex As part of the process of identifying and prioritizing needs and developing the Township-wide Facility Strategy, the components that are best suited to the proposed multi-use recreation facility will be recommended by our consulting team, and discussed and confirmed with the Technical Committee. This list of components and features will be carried forward into Phase Four to become the basis for the feasibility study. Task 3.3 Recommend Changes to the Development Charges Policy The terms of reference also requested that the 2004 Development Charges policy be examined and modifications recommended so as to align that policy with the recommended Strategic Facility Plan. Task 3.4 Presentation to Council It is proposed that the emerging framework of the Township-wide Facility Strategy (and the emerging directions regarding the multi-use recreation facility) be presented to Council for Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 29 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information information and comments. Attendance at the Council presentation by the Technical Committee and the Recreation Technical Support Group would be encouraged. Technical Committee Meetings During the course of Phase Three, we anticipate two or three meeting with the Technical Committee as the Facility Strategy evolves. It may be appropriate to invite the Recreation Technical Support Group to one or more of these meetings to keep them informed and draw on their expertise and knowledge. Phase Four: Multi-Use Recreation Complex Feasibility Study The second major output of this assignment and a key component of the Township-wide Facility Strategy is the feasibility study for the proposed multi-use recreation complex. The terms of reference and Addendum #1 identified a number of typical deliverables and provided some guidance regarding the scope of each task. As with the Township-wide Facility Strategy, we have done our best to interpret the scope of work as is reflected in our proposal. However, if additional detail is desired, we would be pleased to discuss what would be involved and the associated costs. If, on the other hand, your available resources require that we provide less detail or have to modify the recommended process, we can also discuss this and reduce our costs accordingly. The following eleven tasks comprise Phase Four. 4.1 Define the Objectives, Values and Guiding/Governing Principles for the Complex To assist with conceptualizing the multi-use recreation complex and establishing the philosophical foundation for the facility and its use and operation, facility objectives, values and guiding/governing principles will be provided. The following are some examples from other projects. Typically around a dozen objectives, values and guiding/governing principles are identified. ❑ To provide new and improved facilities which will allow the community to offer a much wider range of leisure opportunities. ❑ To support activities that help to improve the health and well being of residents in the market area and reduce health care costs. F-1 To provide a facility that is cost-effective to operate, and incorporates current technology, and as many centres ofrevenuelprofit as possible. F-1 To enhance the economy of Oro-Medonte by greatly improving the ability of the Municipality to provide enhanced leisure programming; host sporting events, trade shows, exhibitions, and community social events and festivals; and to attract visitors to the community as customers of the new recreation, culture and heritage facilities, programs and events. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 30 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Please consider this as another value-added feature of our submission, with a value of $1,200. 4.2 Determine the Space Program (component size and overall facility size) and Preliminary Capital Cost Estimate The first step in developing the facility will be to determination the approximate size of each of the components, along with circulation and other space requirements. This is called the space program. An initial order of magnitude estimate of the capital cost of the overall complex as well as individual components will then be prepared, based on similar facilities that have recently been built in southern Ontario. 4.3 Technical Committee Meeting A meeting with the Technical Committee is scheduled at this point to discuss the space program and preliminary capital cost estimate. The sizing of some of the components may be adjusted, based on the initial indication of cost. Another reason for the Committee meeting will be to finalize preparations for the upcoming Community Forum. Discussions about the Forum will have been initiated in earlier meetings. 4.4 Community-wide Forum We propose to conduct a Community Forum at this point in the process to present and solicit input into the emerging Township-wide Facility Strategy. The second goal of the Forum will be to introduce and solicit opinion into the emerging Multi-use Recreation Complex - the facility objectives, values and guiding principles, the emerging facility concept (based on the space program), and any thoughts about ownership and operation. It will be important to hear from the stakeholders and the community prior to the investment in the conceptual building design. This high profile, very visible event will contribute to the transparent nature of the process and provide another opportunity to involve a broad range of interests and perspectives. Everyone who was invited to the Search Conference and focus group workshops, as well as any other individuals who may be identified to date will be invited to this event. The Forum will be advertised in the media and on the optional project web site, and space will be set aside for interested residents who register in advance. As with the Search Conference, delegates will be assigned to one of ten or more discussion groups. A presentation will precede the facilitated round-table discussion. The evening will conclude with a brief report from each group. All of the input from each group will be recorded, integrated and analyzed. As with the Search Conference, this will be a major community consultation event for which to prepare and host. The process will be designed and led by Robert Lockhart of the RETHINK GROUP, who has designed and led over one hundred such sessions. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 31 Based on the input at the Forum, and in consultation with the Technical Committee, the Township-wide Facility Strategy, as well as the facility objectives, values and guiding principles; and the emerging facility concept and ownership/operation scenario for the proposed Multi-use Recreation Complex may be refined. 4.5 Conceptual Facility Design and Site Plan The architects at TSH will then take everything that has been developed about the facility, its use and likely ownership/operation and translate it into a high level conceptual design. The design that is prepared at this stage will present one example of how the proposed multi-use recreation complex could be laid out and how individual components could relate to one another. The intent is not to design the facility in detail or to select the 'final' design, but rather to take the conceptual design process far enough along to understand the likely size of individual components and the size of the overall complex. Although not essential, this task is important to be able to estimate the size of the facility with more certainty, and therefore, the capital cost with more accuracy. It is also valuable to illustrate what such a facility could be like. To the extent possible at this conceptual stage of design, the goal of energy efficiency will be taken into account. A conceptual site plan will also be prepare to illustrate how the proposed facility could be located on the site, how vehicular and pedestrian access could be provided, and how parking could be arranged. Based on the Township-wide Facility Strategy, there may be a number of outdoor facilities identified for this site. Although the terms of reference did not call for a park master plan, a general indication of where outdoor facilities could be located will be provided as part of the conceptual site plan. If more detail is required, we would be pleased to discuss the scope of work and associated costs. 4.6 Capital Cost Estimate A more detailed estimate of the capital cost of the proposed Multi-use Recreation Facility as well as any outdoor facilities will provided, based on the conceptual building design and conceptual site plan. 4.7 Technical Committee Meeting A meeting is proposed to discuss the results of the Community Forum and to present and discuss the revised and more detailed capital cost estimate. Also to be discussed will be the capital financing strategy, and assumptions to be incorporated into the management plan. Some initial thoughts about the implementation strategy may also be discussed at this meeting. 4.8 Capital Financing Strategy As much a possible will be learned about the opportunities for financing the capital cost of the proposed leisure centre. All known senior government grants will be researched. As much as possible, the intentions of potential partners will be identified. If required, opportunities for Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 32 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information debenture financing will be discussed. The strategy for capital financing will be taken as far as possible, with the information that is available at the time. 4.9 Management Plan The first step in preparing the management plan will be to determine the preferred operating scenario, and the role of the Municipality. A matrix of possible uses and programs for each component will then be developed. The financial projections will be calculated, based on assumptions about the management model and staffing, hours of operation, and type and level of use. Revenue will be projected along with expenses. Operating results for the first five years of facility operation will be projected. 4.10 Implementation Strategy Assuming that the Multi-use Recreation Centre is financially feasible, and based on what is known about the possible financing strategy, partnerships and other key factors, an implementation strategy will be prepared to identify the next steps in the process that could initiate implementation and move the process along toward completion. 4.11 Technical Committee Meeting A Technical Committee meeting will be held to conclude Phase Four and provide final direction to our consulting team as we begin to prepare the draft report. Phase Five: Report Preparation and Presentation Task 5.1 Prepare the Draft Report A full Draft Report will be prepared, including an accompanying technical appendix (or separate document) that will report on the results of the community consultation program and any other information that is too detailed to include in the main report. It is unknown at this time if the Strategic Facility Plan and the Feasibility Study will be prepared as separate documents. Regardless, one or two executive summaries will be provided with the report(s). Task 5.2 Review the Draft Report The Draft Report(s) will be reviewed by the Technical Committee and final input provided at this final committee meeting. Task 5.3 Present Draft Report to the Recreation Technical Support Group Although not indicated specifically in the RFP, we propose to make a presentation of the Draft Report(s) to the Recreation Technical Support Group. All members will have been invited to the Community Forum, so they should be well informed about the evolving Plan and Feasibility Study. Alternatively, the Technical Committee may ask the Recreation Technical Support Group to join them in their final meeting (Task 5.2). Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 33 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Task 5.4 Prepare the Final Report The Final Report will then be prepared, including any ancillary reports and the Executive Summary. Task 5.5 Present to Municipal Council and the Community A presentation of the study results will be prepared by our consulting team and presented to Municipal Council and the community in one combined session. It may be that this presentation to Council should be held at the Draft Report stage, and the session should take the form of an information and discussion workshop. That decision can be made by the Technical Committee at the end of Phase Four. Meetings with Municipal Council and/or Committee of the Whole The terms of reference indicated that there be a minimum of three meetings with Municipal Council and/or Committee of the Whole. It is our intention to invite all members of Council to both the Township-wide Search Conference and the Community Forum to provide input into the Needs Assessment phase and to input into the emerging facility strategy and the feasibility study. We have recommended that a presentation be made to Council at the end of Phase Three to present and discuss the framework of the Township-wide Facility Strategy. We also propose to meet with Council at the end of the process to present the Draft or Final Report(s) and receive final input into the document(s). As well, we have budgeted for up to 15 meetings with individuals and specific groups as part of Phase Two. If the Technical Committee feels it would be appropriate and valuable, one of those meetings could be a presentation to Council about the nature of the study and the anticipated process. That presentation could take place in either Phase One or Phase Two. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 34 Project Schedule It is expected that the project will commence in May, 2008. Based on what is known to date, the timing of the five phases should correspond approximately to the following schedule as summarized below and noted on Figure 1. The period from early June to at least mid September should be avoided for community consultation. Our experience has been that the summer months are very difficult to encourage people to attend community input sessions. The same is true of the period from early December to at least mid January. Since attracting excellent representation of the community is a key goal of the consultation sessions, everything should be done to encourage participation. This is a complex and comprehensive project which will first produce a Township-wide Facility Strategy. The facility strategy represents about 80% of the effort required to produce a full parks, recreation and culture master plan or strategic plan. The parameters of the Multi-use Recreation Complex will emerge from the facility strategy, but the feasibility study for that facility cannot be advanced very far until the framework of the facility strategy is known. A considerable amount of work then needs to be invested into the feasibility study. Finally, the two reports or one combined report can be drafted, reviewed and finalized. Given the many tasks that this project entails, the two-part process and the requirement to consult with stakeholders and the community at the appropriate times of the year, our experience tells us that a November, 2008 completion date is too optimistic. There will not be enough time to advance the project far enough by late May to host the Search Conference before the summer. It will have to wait until September. We will do our best to be as efficient as possible and complete the project in a timely fashion. Given the above rationale, we are proposing the following schedule: Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Afedonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 35 Phase One: Getting Started Phase Two: Planning Context and Needs Assessment Phase Three: Comprehensive Township-wide Facility Strategy Phase Four: Multi-Use Recreation Complex Feasibility Study Phase Five: Report Preparation and Presentations Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 May June — October November - December January — February, 2009 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information March — April, 2009 Page 36 W=1 The RETHINK GROUP and our associates can complete the Strategic Facility Plan for the Township of Oro-Medonte for the LUMP SUM FEE of $124,952, exclusive of GST, and based on the RFP, Addendum #1, this proposal and the following estimates. Per them rates are calculated on an eight hour day. Please note that several options have been recommended for consideration and our price includes a number of value-added enhancements valued at around $13,000. Professional Fees $115,952 Robert Lockhart, the RETHINK GROUP 80.0 days @ $1,040/day Donna Lockhart, the RETHINK GROUP 6.0 days @ $ 900/day Technical Analyst, the RETHINK GROUP 7.0 days @ $ 320/day D'Arcy McKittrick, the Tourism Co. 5.0 days @ $1,400/day Barry Knoll, Architect, TSH 4.0 days @ $1,120/day Ted Wilson, Architect, TSH 5.0 days @ $ 992/day Tom Kara, Structural Engineer, TSH 1.5 days @ $ 944/day Gerry Tully, TSH 5.5 days @ $ 592/day Demographic Projections 4.0 days @ $ 1,000/day Expenses Travel and accommodation $5,600 Telephone 100 Courier 50 Copying/printing/report production 3,000 Drawing reproduction 100 Supplies 150 9,000 Total $124,952 Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 37 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Allocation of the Budget by Phase Proposal of Services for a Strategic Facility Plan- Ora-Metlancp Tnwnqh,,r% IMIQ Value-added Features Community and Stakeholder Consultation We are well known for our very effective community and stakeholder consultation techniques and the extra effort that we invest to ensure that the community consultation process is successful. For our Search Conferences and Community Forums, we invest in the order of five times the effort that is required to host a typical 'public meeting' where little to no effort is invested in ensuring that those you want to consult are 'in the room' and that the opinion that is required is effectively solicited from the delegates, and can be trusted as representative of the opinion of the community and informed. Age-Specific Demographic Projections We contemplated making this task an option, but decided against it since it is so crucial in helping to be as accurate as possible about predicting future leisure trends that match the characteristics of your community. We have found that it is often difficult for specific recreation groups to accept a particular trend, especially if it is downward. With credible age-specific population projections, it is easier to support the leisure trends that are being presented. The value of these age-specific demographic projections is $4,000. We expect to be able to again utilize the services of John Kettle, who is one of Canada's foremost demographers, futurists and an author on population and societal trends. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 38 Professional Time da s _-Technical Subtotal Phase ko_bet 6_._nna Barry Tom Gerry Ted 67Arcy Expenses by Lockhart — Lockhart Analyst Knoll Kara Tully Wilson McKittrick Phase Phase One: 60 Getting Started $435 $6,675 Phase Two: 29.5 3,0 6-0 4.0 $1,990 $41,290 Planning Context and Needs Assessment Phase Three: 16.5 -1 .o —15 5.0 1-0 $1,595 $27,431 Comprehensive Township-wide Facility Strategy Phase Four: 110 2.0 Lo 4.0 5.5 4.0 —$1,520 $29,456 Multi-Use Recreation Complex Feasibility Study Phase Five: 16.0 $3,460 $20,100 Report Preparation and Presentations Totals 80 6.0 7-0 4.0 -1.-5 5.5 5-0 —5.0 —4.0 — $9,000 $124 ,452 Value-added Features Community and Stakeholder Consultation We are well known for our very effective community and stakeholder consultation techniques and the extra effort that we invest to ensure that the community consultation process is successful. For our Search Conferences and Community Forums, we invest in the order of five times the effort that is required to host a typical 'public meeting' where little to no effort is invested in ensuring that those you want to consult are 'in the room' and that the opinion that is required is effectively solicited from the delegates, and can be trusted as representative of the opinion of the community and informed. Age-Specific Demographic Projections We contemplated making this task an option, but decided against it since it is so crucial in helping to be as accurate as possible about predicting future leisure trends that match the characteristics of your community. We have found that it is often difficult for specific recreation groups to accept a particular trend, especially if it is downward. With credible age-specific population projections, it is easier to support the leisure trends that are being presented. The value of these age-specific demographic projections is $4,000. We expect to be able to again utilize the services of John Kettle, who is one of Canada's foremost demographers, futurists and an author on population and societal trends. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 38 Planning and Provision Principles At the foundation of all of the recommendations in the facility strategy will be a number of principles. Some of the principles are based on the personal, social, economic and environmental benefits of parks, recreation, culture and the arts. Others reflect contemporary planning principles for the provision of leisure facilities and related programs, activities and services. The value of this extra task is estimated at $1,000. Provision Guidelines for Selected Types of Facilities Provision guidelines will be recommended for selected types of facilities. This is an essential tool to project future facility needs, based on both population growth and the anticipated changes in the profile of your population. The value of this value-added task is estimated at $1,500. Identification of Facility Objectives, Values and Guiding Principles for the Multi-Use Recreation Complex To assist with conceptualizing the multi-use recreation complex and establishing the philosophical foundation for the facility and its use and operation, facility objectives, values and guiding/governing principles will be provided. The value of this extra task is estimated at $1,200. Possible Options and Enhancements Interactive Project Web Site We have the capability to design, write and host an interactive project web site, including the purchase of a web site address and preparation of regular updates to keep the site current. This site would be utilized to help promote the project and keep the community informed about progress, results and upcoming opportunities for input. The web site could also host an on-line survey and would have an e-mail link to our planning team. The cost is estimated to be $5,000, including the senior professional time required to prepare the original material and write all of the updates. For an example, please refer to the web site we developed and utilized for our recent Trent Hills Community Recreation and Wellness Centre Feasibility Study. This site has evolved to the end of its use for the project and is now being maintained by the client to keep the community informed about implementation progress. ()v�.tre�nthillscommunit f�acilit �stud ca) Conceptual Facility Design and Conceptual Site Plan We have proposed a relatively 'high level' conceptual facility design and conceptual site plan output. If, a more detailed conceptual design is desired, that additional level of effort can be negotiated with TSH. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information Page 39 Additional Focus Group Workshops We have budgeted for up to five focus group workshops, with the groups to be identified after the Search Conference. If additional workshops are requested or required, the cost per session, including design, facilitation and a session report will be $ 1,000 plus expenses. Household and/or On-line Survey As described in our submission, we have not included a typical household survey, opting instead for a Search Conference, the community group surveys, focus group workshops, submissions and other techniques. However, we are prepared to conduct a random telephone survey of households and/or an on-line survey, via the optional project web site or associated with the City's web site. If any of those options are desired, we would be pleased to discuss the scope and associated techniques and costs. Payment Invoices will be submitted monthly. The final invoice of 5% will be withheld until the project is completed to the satisfaction of the client. Assumptions It will be important that the client be able to assist with identifying and inviting stakeholder representatives and individual residents (to represent a cross-section of the community) to attend community-wide consultation events and smaller focus group workshops. This is not only to help optimize the available resources for the project, but more importantly, to involve municipal staff, the Technical Committee and the Recreation Technical Support Group in this important task to ensure that all aspects of the community are well represented in the process. It is also assumed that the following can be provided by the Municipality: ❑ Appropriate venues for consultation events; ❑ Newspaper advertising for the Search Conference and Community Forum; ❑ Copying of hand-out material for major consultation events; ❑ Copying and mailing of the two-page survey to recreation and other community groups (or e- mail where feasible); and ❑ Provision of current data re: municipal leisure facilities, facility utilization, program participation, and associated information. As per the terms of reference, twenty copies of the Draft Report, twenty-five copies of the Final Report, and thirty copies of the Executive Summary of the Final Report will be provided. A CD of the Final document will also be produced. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 40 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information 'Why Hire the RETHINK GROUP Team The following is a summary of what we consider to be the key assets of our consulting team: f-I We have assembled a very senior consulting team with the full range of top expertise in all of the required disciplines: ■ a Project Manager with thirty-three years of experience in leisure services planning and management, strategic planning, community consultation, and feasibility studies ■ industry-leading leisure trend research and analysis ■ superb group facilitation skills and experience, and outstanding ability at consulting the community and stakeholder groups, utilizing effective and innovative techniques to ensure desired participation, fully engaged delegates and excellent results ■ proven expertise in visioning and strategic planning, with many assignments in the leisure field ■ top expertise in volunteer management and community development ■ very experienced professionals in engineering, architectural design and capital costing for leisure facilities ■ a great deal of experience in developing facility business plans for recreation and tourism ❑ Access to top specialists in tourism planning, park/site design, survey research, traffic analysis, storm water management, land use planning, library planning, and other relevant fields who can join our team as required. F-1 Our consulting team has completed over two dozen facility feasibility studies and business plans for community leisure and tourist-oriented centres, as well as over two dozen community-wide parks, recreation and culture/arts plans. ❑ We care and are proud about what we do. We work hard for our clients and give full energy and attention to our projects. ❑ We are proud of our proven effectiveness at: ■ digging in and really understanding what's important to a community; ■ resolving problems and seeking fresh solutions that work; ■ developing effective and realistic recommendations, based on many years of planning and management experience; ■ setting out concrete steps for action and implementation; and ■ ensuring that staff, committee members and the community are an integral part of the process and feel confident to take charge of the follow-up. Proposal of Services to conduct a: Strategic Facility Plan, Township of Oro-Medonte, 2008 Page 41 The RETHINK GROUP with TSH and the Tourism Company Confidential and Proprietary Information i � � � IL THE CORPORATION OF THE a TOWN 6H I P Addendum No. 1 Proposal No. RC2008-01 ADDENDUM NOTICE Total of 4 Pages 148 Line 7 5., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro- medonte.ca Description: Consulting Services for the provision of a Strategic Facility Plan for Recreation and Community Services The additions, deletions, and/or revisions hereinafter specified, shall form an integral part of the Proposal document and shall be read in conjunction with the Proposal document. This addendum shall be acknowledged in the spaces provided on the Proposal Form. The addendum shall take precedence over all requirements to the aforementioned information in which may prove to be at variance. 1. To further clarify Document H Section 3.3 — The Township operates 8 community halls the structural and facility analysis is required for 8 community halls and existing Arena and Banquet HaIL The building square footage is being provided for additional information. Hall Square Footage Old Town Hall Main Floor 1148 Downstairs 840 Jarratt Hall Main Floor 1270 Downstairs 1020 Warminster Hall 700 Arena Floor (Ice Pad) 120'x 180' Banquet Hall 2850 Plus 6 change rooms, concession and bathrooms Eady Hall Main Floor 896 Downstairs 980 Carley Hall 700 Hawkestone Hall Main Floor 1225 Downstairs 950 Craighurst Hall 1025 Edgar Hall Main Floor 900 Downstairs 700 2. The following questions were received from proponents prior to April 10, 2008 at 10:00 Answers to those questions are provided here for clarification purposes. QUESTIONSIANSWERS Ql. It is difficult for us to gauge expectations without either very specific requests (e.g the number of community meetings, the number of surveys, whether you want or need a statistically valid community survey, the quality and scope of the conceptual drawing) Al. It is the expectation that proponents will outline a public consultation process that will be representative of the Township based on best practices. The survey does need to be statistically valid; however survey method(s) should be representative of the Townships population. Conceptual Drawing see A.8 Q2. Can you provide either a specific upset limit or a budget range for the project? A2. The Township has resources allocated for this project; however the Township requests that the proponents identify the fee structure based on their experience, proposed work plan and the Request for Proposal Terms of Reference. Q3. Does the Facility Strategy only cover buildings or all facilities to be included i.e. (soccer fields, ball diamonds, playgrounds, tennis courts, beaches, trails etc)? A3. A comprehensive Master Plan was conducted in 1997 and Parkland Secondary Study in 2001. Both documents provide recommendations on parkland and outdoor facilities (i.e. Playing Fields, Courts, and Playgrounds). The scope involves reviewing the two documents and identifying any gaps in facilities based on research and providing recommendations. Beaches and Trails are not included in this scope. Q4. Due to the wide scope of the terms of reference, it would be valuable to us (and the Municipality) to know about the budget parameters? A4. See A2. PA Q5. Section 3.1: Does the Township the Township have reliable population forecasts to the year 2028 (if not, will this be a deliverable of the County's growth Management Study and, if so, what is the timing?) A5. The Township's official plan provides reliable population forecasts. The County of Simcoe Growth Plan is relatively consistent with projected growth and designated growth areas outlined in the current Official Plan. Once the Simcoe County Growth Plan is approved (Anticipated July, 2008) amendments to the Townships official plan will be required. Q6. Section 3.2: Approximately how many stakeholders are anticipated to be consulted? A6. Stakeholders include but are not limited to the following and do not include the public at large named in section 3.2 1. Minor Sport Organizations — 9 2. Adult Sport Organizations — Approximately 6 3. Community Hall Boards — 7 4. History Association - 1 5. Bordering Municipalities — 5 6. County of Simcoe 7. Township Departments — 3 8. Staff approximately — 10 9. School Boards (2) 10. Recreation Technical Support Group — 5 members 11. Council - 7 members Q7. 3.3 ii) Does the Township have recent structural reviews/condition audits for the arena and eight community halls? A7. A structural review was last completed in 1997 and included in the Master Plan; updates were included in the 2001 Parkland Secondary Study however the updates were not completed by an engineer. A roof asset management program was conducted for the Arena roof in 2008 however a structural review of engineer was not completed. Q8. 3.5 iii) What are the requirements for the conceptual facility drawing (e.g., floor plan. 2-d elevation, 3-d renderings such as aerial, interior and or exterior perspectives) A8. The conceptual drawings will outline the proposed components, size, arrangements, and relationship of proposed requirements for both indoor and outdoor amenities for the facility. Architectural and Engineering is not included as part of this scope of work. 3 CIO xz",. How many copies of the Proposal are required? Document 1, section 5.7 states "One original and eight bound copies and one electronic copy on CD (Must be in Microsoft Word or PDF) of the proposal shall be submitted" whereas Document 11, section 8 states "twelve copies"? A9. One original and (8) bound copies and (1) electronic copy on CD (Must be in Microsoft Word or PDF) of the proposal are to be submitted. 4 • i � � i RFIHINK INC(M'( WAIED 1205 CONNAuc;Hr DRIVE Ew,,mo RE, ONIW']O KOL 1 (0 Ir Piv,;F: i705i _1)2 -5331 1 -05) ?92 -9045 www.rethink;,) rot p.ca wI( 4rre0)inkgrouh.( a The RETHINK GROUP The RETHINK GROUP shares a twenty -five year tradition of consulting excellence in the fields of planning, management, research and human resource development. We join your team at those critical moments when it's imperative that you look at new directions, strategic options and related transitions. Our extensive experience will help you refocus, identify key opportunities and challenges, determine the optimal strategic response and move pro- actively in the desired direction. Our knowledge, specialized experience, data bases and facilitation skills will augment your ability to be insightful, objective and decisive when leadership is essential. RETHINK is a network of committed professionals - co- ordinated from our offices in Peterborough, Ontario and Ladysmith, British Columbia. Robert Lockhart and Donna Lockhart operate the Ontario office, while Ken Balmer and Brenda Clarke head up the western operation. We've made a commitment to nurturing visionary and strategic leadership. We work with those who face the challenges head on ... with those who understand that change is the essential survival tool of the decade. Helping you embrace change, nurture strategic leadership, and incubate innovation; SHAPING YOUR FUTURE with confdence! We have grouped our Ontario experience into four areas of emphasis: i) strategic business planning and visioning, ii) leisureservicesp lanningandmanagement, iii) consulting the public, and iv) coaching and training for organizations and the non-profit sector. The RETHINK GROUP... Peterborough, Ontario and Ladysmith, BC Through the broad experience of our partners, staff and associates, we are able to offer a valuable holistic perspective. We are adept at building connections and workable alliances between organizations, institutions, and competing interests. Our distinctive difference lies in whole solutions. Working through every step with your team, The RETHINK GROUP often acts as a skilled and sympathetic third -party facilitator - helping to gather and convey consensus information about the changes you face, then working closely with your key players to determine implications and appropriate responses. Because process is so crucial, we offer a number of excellent tools and techniques to assist your team to clearly identify your objectives and build commitment. The RETHINK GROUP combines solid theory with practical application, bringing experience to bear upon your challenges. We welcome the opportunity to bring our temporary expertise and coaching skills to your team and help you devise solutions that work. Selected Proiect Experience ... from our Ontario office Strategic Business Planning and Visioning Coaching and Training for Organizations and the Non -Profit Sector ❑ Norfolk County Vision and Strategic Plan ❑ COPE - Bereavement Support - Fund Development ❑ Lanark County Vision and Strategic Plan • Cobourg Family YMCA Strategy and Training for Volunteers • Brockville YMCAIYWCA ❑ Train -the- Trainers Institutes • Ontario Federation of Snowmobile Clubs- ❑ Volunteer Management System Resource Manual • Junior Achievement of Kawartha Lakeshore for Non -profit Organizations • Hospice Peterborough ° ❑ "Effective ective Meetings" Seminar for Curve Lake First • Peterborough Community Access Centre Nations Health and Family Services • Support to municipal councils and government ❑ 1996 `Beyond the Controversy: Memory Retrieval' agencies - visioning and strategic priority setting conference Leisure Services Planning and Management Consulting the Public ❑ Oshawa Parks, Recreation & Culture Strategy ❑ Royal Botanical Gardens - input into Trails Plan ❑ Peterborough Strategy for Recreation, Parks & ❑ Trent - Severn Waterway consultation Culture ❑ London Public Library - needs assessment re: ❑ Markham Leisure & Library Facilities Plan facility and program planning ❑ Guelph Strategic Plan: Recreation, Parks &Culture ❑ `SmartGuelph' growth management project - over ❑ Midland Recreation Facilities Feasibility Study 1200 involved, utilizing eight different techniques • Bracebridge Community Centre Feasibility Study ❑ Brantford Official Plan Review • Nepean - Ben Franklin Regional Park Plan ❑ Comprehensive input into the "Community Policing ❑ Green Strategy for the Greater Toronto Waterfront Program" - Gloucester Police Services " • The Waterfront Trail - First Steps from Concept to 0 Many established and innovative techniques (e,&, Reality - Burlington to Port Hope Search Conferences, Community Forums, • Recreation: An Essential Service (research and Community Response Panels) used for research and catalogue, 1992 and 1997) representative decision making input into over 200 • LEISURE WATCH CANADA - trend letter plans and studies The RETHINK GROUP ... Peterborough, Ontario and Ladysmith, BC KErH(NK INCORPORATED 1205 CO NNAUCI -H DRIVE LNNIIA10RE, ONr -aR10 KOL 1T0 Pru;Ne: i-1,05) 292 -5331 (705 292-9015 www.rethinkgroup.ca ntof?reth i n kgrou p.ca Over the next couple of decades, significant shifts will occur in leisure preferences and participation patterns that will alter the traditional pattern of facility use and the way leisure services have been provided. Many of these shifts are already upon us and impacting use and our systems. We will see the roles and relationships of government, non -profit and community groups, as well as the commercial sector evolving. Service provision will be more partnership - based, multi - agency in nature and benefits - driven, with leisure service providers creating strategic alliances with health, education, social service, police /justice, environment, tourism and economic development agencies. Leisure can be the catalyst for many shared programs and initiatives. Leisure Services Planning and Management The system will be better integrated to seamlessly serve local residents and tourists. Financing of leisure services will also be transformed with less reliance on tax -based funding, and greater emphasis on strategic alliances, volunteers, fundraising, sponsorship, and profit centres. The rate and magnitude of change is increasing, leading us to alter our methods of service evaluation, market assessment, pricing, planning and decision making. Strategic leadership will become the hallmark of successful administrations and operations. Change is the essential survival tool of this decade. The RETHINK Group wants to be there as you accept the challenge ... helping you embrace change, make the necessary shifts and become more effective. We want to join your team at those critical moments when it's imperative that you look at new directions, strategic options and related transitions. Our extensive experience will help you refocus, identify key opportunities and challenges, determine the optimal strategic response, and move pro - actively. Our knowledge, specialized experience, databases and facilitation skills will augment your ability to be insightful, objective and decisive when leadership is essential. Our innovative, successful approaches to leisure services planning and management have made us leaders in the industry. The RETHINK GROUP enjoys a twenty-seven year tradition of excellence in this field ... serving a wide variety of government, business and organizational clients from across Canada and internationally. Our trademarks: ❑ being community- focused with a strong emphasis on process ❑ proven and flexible approaches that are effective and custom- tailored to your specific requirements and resources ❑ clear, pragmatic and experienced solutions ❑ working closely as a team with our clients ❑ applying trends and forecasting change Range of Services: ❑ Strategic Business Planning and Visioning ❑ Community Parks /Recreation/Arts Plans ❑ Facility Feasibility Studies ❑ Research (e.g., needs and preferences, issues, customer profiles, `benefits' measurement) ❑ Program and Policy Analysis ❑ Marketing Strategies /Plans ❑ Open Space, Waterfront and Trails Planning ❑ dynamic public consultation programs that are effective at researching preferences, priorities and issues, as well as seeking and evaluating solutions, and building consensus ❑ taking a strategic, `benefits- based' approach ❑ incubating innovation ❑ encouraging collaboration and partnerships ❑ nurturing visionary and strategic leadership ❑ Operational, Restructuring and Mandate Reviews ❑ Forecasting - Customized Trend Analysis ❑ Revitalizing Volunteer Services /Systems ❑ Customized Coaching, Presentations and Workshops ❑ Financing Strategies and Fundraising ❑ Publications and Resources The RETHINK GROUP... Peterborough, Ontario and Ladysmith, British Columbia Selected Parks, Recreation and Arts Project Experience ... from our Ontario ffice Strategic Business Planning and Visioning ❑ Welland Parks, Recreation and Culture Strategic Plan ❑ Vision & Strategic First Steps, Panel on the Future of the Trent- Severn Waterway ❑ Oshawa Parks, Recreation and Culture Strategy ❑ Peterborough Recreation, Parks and Culture Strategic Plan ❑ Guelph Recreation, Parks and Culture Strategic Plan ❑ Oshawa Senior Citizens Centres -'Destination 2010" ❑ Cobourg Family YMCA Strategic Plan ❑ Brockville YMCA/YWCA Strategic Plan ❑ Ontario Federation of Snowmobile Clubs - Vision 2005 ❑ Algonquin Snowmobile Alliance L-1 Vision for a Benefits-driven Leisure Field (Ontario) Community ParkslRecreationlArts Plans ❑ Wh itch urch-Stou ITv i Ile Leisure Facilities Strategy ❑ King Township Parks and Recreation Master Plan ❑ Bradford -West Gwillimburs, Leisure Services Plan ❑ Ottawa People Services Facilities Study ❑ Markham Leisure & Library Facilities Master Plan 1-1 Windsor Culture and Recreation Master Plan ❑ Vaughan Parks and Recreation Master Plan ❑ Ajax Parks and Recreation Master Plan ❑ London Comprehensive Recreation Plan ❑ Scarborough Recreation and Parks Master Plan ❑ Guelph Parks, Recreation and Culture Master Plan ❑ Cornwall Comprehensive Recreation Plan r-11 Gloucester Parks Master Plans for Three Growth Areas ❑ LaSalle Parks and Recreation Master Plan ❑ Aurora Parks and Recreation Master Plan ❑ Lakefield Parks and Recreation Master Plan ❑ Delhi Parks and Recreation Master Plan Facility Feasibility Studies F-11 Trent Hills Community Recreation & Wellness Centre ❑ Whitchurch-StoutTville Indoor Soccer Facility ❑ King Township Multi-use Leisure Centre ❑ Township of Beckwith Indoor Soccer Facility ❑ Cavan-Millbrook-North Monaghan Mon. Services Cplex. ❑ Bracebridge Community Centre t:J Markham Rouge River Community Centre ❑ Brighton Community Centre ❑ Northeast Burlington Recreation Centre & Library ❑ Midland Recreation Facilities Feasibility Study F-I Ajax Combined Study for Two Major Leisure Centres and a Seniors/Recreation Centre ❑ Newcastle Arena& Community Centre ❑ Cornwall Aquatic/Fitness Centre ❑ Almonte Curling Rink ❑ Ingersoll Aquatic/Recreation Centre ❑ Delhi Arena/Community Centre Research ❑ Assessment of Alternative Locations for the Peterborough Marina ❑ Oshawa Arena Services Study ❑ Field Sport Study, Peterborough ❑ Recreation: An Essential Service/Benefits of Parks and Recreation, 1992, 1997, 2008 ❑ Older Adult Recreation & Library Study, Markham ❑ An Examination of Recreation Needs and Services for Youth in Ontario Marketing Strategies and Plans ❑ Oshawa Senior Citizens Centres, "Destination 2010" ❑ Trent -Severn Waterway, Strategic Marketing Plan ❑ Mississauga Strategic Marketing Plan for Parks and Recreation ❑ Golden Horseshoe Conservation Authorities, Joint Outdoor Tourism Marketing Strategy ❑ The Ganaraska Forest Study and Business Plan Open Space, Waterfront & Trails Planning ❑ Welland Recreational Canal Master Plan ❑ Functional Review of Del Crary Park, Peterborough ❑ Memorial & Bethesda Park Plans, Whitchurch-Stouffville ❑ Central Kawartha Lakes Water Recreation and Shoreline Development Study, Canadian Parks Service ❑ The Cabinet Office, Toronto Waterfront Development, "The Waterfront Trail: First Steps from Concept to Reality" ❑ Uxbridge Trans Canada Trail Plan 1J Crombie Royal Commission on the Future of the Toronto Waterfront ■ - A Green Strategy for the Greater Toronto Waterfront" ■ input into the Second Interim Report, "Watershed" ❑ Nepean Ben Franklin Regional Park Plan ❑ Whitchurch-StoutTville, Memorial & Bethesda Park plans ❑ Fnnisrnore Waterfront Park Plan, Ennismore, Ontario Recreation Plan and Environmental Study of Little Lake and Environs. Peterborough ❑ Royal Botanical Gardens, Visioning, Community Input, & Needs Assessment for the Trails Master Plan Operational, Restructuring and Mandate Reviews ❑ Mississauga Recreation and Parks Div. Mandate Review ❑ Strategic Review of OCLC Bark Lake ❑ Review of the Leisure Delivery System, Gloucester ❑ Aurora Operational Review - creation of the Department of Leisure Services Program and Policy Analysis ❑ MTRCA - Review of Role, Policies & Strategies re: the Public Use of Authority Lands ❑ ORCA - Review of Outdoor Recreation Role and Strategy for the Public Use of Authority Lands Forecasting - Customized Trend Analysis The RETHINK GROUP has the most comprehensive national trends database in Canada and is constantly monitoring trends that impact leisure interest and service delivery. We prepare customized trend scans and reports, as well as trend newsletters for this and other sectors. Customized Coaching, Presentations & Workshops The Firm has delivered hundreds of workshops, seminars and key note addresses for the field on a wide range of topics. Financing Strategies and Fundraising We are continually advancing our thinking about financing strategies and techniques for the provision of leisure services, and are providing advice to, and sharing insights with our clients on an ongoing basis. Revitalizing Volunteer Services and Systems We have designed seminars, developed and delivered a community college Certificate Course, and provide hands-on coaching and consulting assistance to municipal and non-profit clients Publications and Resources ❑ Leisure Watch Canada ❑ The Benefits of Parks and Recreation Catalogue (1997) ❑ "A Green Strategy for the Greater Toronto Waterfront: Background and Issues" ❑ The Youth Volunteer Audit: Best Practices for Engaging Youth as Volunteers The RETHINK GROUP... Peterborough, Ontario and Ladysmith, British Columbia RETHINK IM-ORPORARD 1205 DRIVE Fvr isti+oRE, ONT�KIO KOL 1T0 PHONE: � 05) 292-51 3I Flt: i705t 292 -9045 www. reth i n k- group. com Strategic Planning and Visioning Overview of Services and Experience One of the specialities of the RETHINK GROUP is strategic planning and visioning. We have provided strategies for systems, helped organizations to focus, and created and delivered first class training resources for communities and organizations throughout Ontario and Western Canada. We have matured with the field - experiencing PPBS, MBO, MBR, MOR, ZBB, Strategic Planning, Re- engineering, and Change Management - and learning along the way that all such approaches are doomed to failure unless: ❑ they are rooted in the operational realities of the organization; ❑ they are integrated with other important and necessary planning functions within the organization - business planning, operational planning, market research, etc.; ❑ they recognize both the need to address current issues and service needs, and the requirement to reposition in anticipation of tomorrow's opportunities and threats; ❑ they focus on the critical few challenges AND the need for constant, incremental improvement in every facet of the organization's productive work; ❑ they are integrated with essential complementary management functions such as annual goal setting, budgeting, and performance appraisal; ❑ they are'owned' by the leadership team; and ❑ they lead to, in fact nurture, strategic decision - making throughout senior and middle management of the organization. The RETHINK GROUP is committed to customized approaches that lead beyond strategic planning, beyond strategic management, toward true strategic leadership. ❑ ❑ ❑ 9 RETHINK wants to be there as you accept the challenge.. ... bringing the skills and tools essential to your success: extensive experience with virtually all policy development and strategic techniques approaches to direction setting that are creative and cost - effective - vision, mission and goal development environmental scanning techniques that are efficient and discrete - the search for issues and opportunities techniques to help your team quickly identify optimal strategies and build commitment from key actors pragmatic and exciting approaches to dealing with the known future - we relay consensus insight about your changing operating environment and help you determine implications and alternate responses integration with related plans and internal information systems assistance with management and leadership styles to ensure that your team has the ability to support plans and make necessary changes supportive reviews and internal audits to assist in reallocation decisions. ;es U Guelph Corporate Strategic Plan U SmartGueIph - Building Tomorrow Today - growth management vision & strategy CI Cobourg Family YMCA U Brockville YMCAIYWCA U Ontario Federation of Snowmobile Clubs - Vision 2005 U Canadian Parks/Recreation Association • Guelph Services for the Physically Disabled • Peterborough Housing Corporation U hospice Peterborough U Peterborough Community Access Centre © Junior Achievement of Kawartha- Lakeshore U Centre for Interdisciplinary Studies, Fleming College - Vision 2010 & Strategic First Steps lockhartro'rethink -;tiro up.com The RETHINK GROUP ... Peterborough, Ontario and Ladysmith, BC RETHINK INCORPORATED 1205 CONNAUGHr DRIVE ENN1',kY) F, ONTARIO KOL 1T0 PI I( >NF: I705t ?92 -5331 I705i 292 -9045 www.ruthink- group.com lockhartovrethink- group.( om Public and Stakeholder Consultation Innovative, Proven Approaches that Get You the Results You Require The RETHINK GROUP has extensive experience in the design, implementation and analysis of successful public and stakeholder consultation programs involving a wide range of techniques. For over twenty-five years, the Firm has been designing and refining techniques to measure public opinion and the rationale behind it - to meaningfully involve stakeholders and the wider community in both research and evaluation, as well as providing help to make choices. Through hundreds of sessions, we have demonstrated outstanding skill and innovation in working with diverse groups and communities to understand their perspectives and issues, and to guide them toward a shared vision of the future. The Firm has provided input into many types of projects from community/regional planning and strategic planning, to parks and recreation and police services. We have worked with elected officials and the senior staff of municipalities, government and non - profit agencies; architects; planners; engineers; policy makers; service providers; facility managers and volunteer boards of directors. The RETHINK GROUP can pioneer an approach that ensures you hear from those you need to reach, and guarantees that all involved know they've been heard. Our'hands- on'techniques are designed to be interactive and include everyone equally in the discussions. The consultation program and techniques are designed to: ❑ raise awareness, ❑ identify and prioritize needs and issues, ❑ evaluate options and evolving recommendations, ❑ build consensus, and ❑ present completed plans. We create an atmosphere that reduces confrontation, encourages collaboration, and provides the opportunity for 'win -win' solutions. Some of our innovative techniques include: Search Conferences, Community Forums, Reference Groups, Community Response Panels, and Visioning Circles. Two trade marks of our Search Conferences and Community Forums are the round -table discussion groups and our dynamic feedback sessions. We also incorporated traditional techniques such as surveys and focus group workshops into our consultation programs. Recruitment Techniques Ensure Balance Another key to success are our innovative methods of recruiting participants for our Visioning Sessions, Community Forums and Search Conferences to broaden the base of participants and strive for good representation to balance the often biassed and negative themes of many typical interactions with the community. The goal is to reach the people and groups who must be consulted, whether to hear from a specific group or interest or to reach out to a cross- section of the community. Focused and Managed The entire consultation process is always focussed and managed so the output is clear and does not become a 'free- for -all'. Any vested interests are able to have their say, but the process is designed to temper their views with those from across the community, so the perspectives of a few cannot high jack or obstruct the process. Blend of Techniques The blend of techniques, each with its own strengths, is one of our keys to our success. Some techniques produce quantitative results, while for others, the value is in the interactive, qualitative input. Some techniques are designed for focused discussion, while others are planned to engage a broad range of perspectives. Custom - Created The final ingredient of success is the ability to custom - create the entire program and fine -tune each technique in response to the unique needs and circumstances of each assignment. The RETHINK GROUP... Peterborough, Ontario and Ladysmith, BC A Few Examples of Our Ontario Work: Community Parks, Recreation and Arts Plans, Facility Feasibility Studies and Recreation Research 'The RETHINK GROUP has completed over 150 recreation studies and plans, and each has included comprehensive stakeholder and public input. The larger projects such as community-wide parks, recreation and arts plans incorporate a full range of techniques to: inform, assess needs and priorities, test alternatives, evaluate evolving recommendations, and present the completed plan. Royal Botanical Gardens Design and implementation of a consultation program to encourage input by stakeholders and area residents into the planning of a comprehensive trails system for RBG lands, Techniques included: a media program, focus group workshops. a visioning session, and key informant interviews to gather input and ideas, as well as to build community links with stakeholders. To assist with the evaluation of the evolving trails plan, a wide ranging Community Forum was utilized. Trent-Severn Waterway Designed and facilitated three major public sessions to hear boater, local resident, and business concerns over proposals to reduce the hours of system operation for 1995, and to solicit ideas for revenue generation, operating efficiencies and alternatives to the reduction in hours proposal. The input from these sessions was analysed and synthesized into a public report and used by a special federal task force established to advise the Minister of Heritage, London Public Library A needs assessment to provide vision and direction for long range facility and program planning and development. The assignment dealt with a number of key issues including: a central library, roles and growth. Resident and stakeholder consultation was a major component of the work and included: an Advisory Group, four neigh bourhood/branch focus group workshops, a household and drop-off style survey; a Community Forum; a focus group workshop with politicians, business leaders and other stakeholders; and key informant interviews. City of Brantford Planning Department Design and implementation of a public and stakeholder consultation program to provide comprehensive input into the review and revision of the goals and policies of the Official Plan and to resolve issues. The approach included: four focus group workshops, a representative Advisory Group, and a wide-ranging Community Forum. Guelph Planning and Development Department Design and implementation of an extensive public and stakeholder consultation program to revamp the 1992 Zoning By-law and 1993 Official Plan. The program included innovative open house sessions with follow-up focus groups, six community response panels that met throughout the process, a user-friendly tabloid that went to the general public, and workshops with key staff and stakeholders. City of Gloucester Police Services Design & implementation of a comprehensive public& stakeholder consultation program to help implement a new "community-based" policing model. This program was implemented jointly by RETHINK staff and Police Services personnel and included six focus groups workshops, key informant interviews, a staff session, a session with the Key Issues Subcommittee, a background report, and a Community Forum. SmartGueph - Planning Tomorrow Today This year-long consultation program was very comprehensive in coverage and input techniques. It enquired about what is valued about the city and about living in Guelph, the benefits of growth, current and future issues and challenges of growth, and images of Guelph in 2027. The community continued to be consulted throughout the development of all of the outputs. Consultation techniques included: 25 focus group workshops, two community forums, two `community voices' sessions, calls for briefs, a mobile input centre, input via a project website, mayor's tours, and a leaders retreat. Over 1.200 people were involved. The main outputs included: SmartGuelph (Smart Growth) Principles, a visionary picture of Guelph in 2027, Smart Growth strategies, and a 36 month action plan. Range of Techniques Developed andlor Used by The RETHINK GROUP: ❑ media and public information programs; ❑ visioning (and strategic first steps) exercises; ❑ call for submissions and briefs; ❑ 'community voices' sessions; ❑ newspaper-style information tabloids and newsletters; ❑ community search conferences; ❑ response via a project website; ❑ community' forums; ❑ focus group workshops with specific interest groups, ❑ the alignment technique; geographic communities, and other groups such as ❑ key informant and group/agency interviews; seniors, youth, and ethno-cultural communities; ❑ leaders survey or Delphi (can also utilize the Internet); ❑ reference groups, community response panels, task ❑ household survey questionnaires; forces, working groups, advisory groups, resource ❑ questionnaires to groups where specific input or panels, visioning circles; background information is required; and ❑ municipal council and stakeholder retreats (advances); ❑ presentations to Councils, committees and the public. The RETHINK GROUP... Peterborough, Ontario and Ladysmith, BC I Robert Lockhart is apartner with RETHINK Inc., the Ontario arm qj'Canada's RETHINK GROUP. He is widely recognized as a skilled planner and for his successful direction of over a hundred major projects in the field of parks, recreation and leisure services. He also has a rich base of experience in strategic business planning and visioning; public consultation; small group. facilitation; market research; trend analysis; operational reviews; social polio K, tourism; and arts, trails and water ont projects,__ Selected Project Experience ❑ Functional Review of Del Crary Park, Peterborough ❑ Investigation into Alternative Sites for the Peterborough Marina ❑ Vision and Strategic First Steps, Panel on the Future of the Trent- Severn Waterway ❑ Strategic Plan, Community Living Peterborough ❑ Strategic Plan, Peterborough and District Chamber of Commerce ❑ Strategic Plan, Historic Downtown Georgetown ❑ Vision and Strategic First Steps, Peterborough Heritage Committee ❑ Welland Recreational Canal Master Plan ❑ Welland Parks, Recreation & Culture Strategic Plan ❑ Whitchurch-Stouftville, Leisure Facilities Strategy ❑ Whitchurch-Stouffville, Memorial & Bethesda Parks Maser Plans ❑ Wh itchurch-Stouffvi lie Soccer Club Indoor Soccer Facility Study ❑ Whitchurch-Stouffville, Downtown Strategic Action Plan ❑ Oshawa Parks, Recreation and Culture Strategy ❑ Oshawa Arena Strategy ❑ Lanark County Community Vision & Corporate Strategic Plan ❑ Norfolk County Vision, Strategic Plan and Official Plan ❑ SmartGuelph - Building Tomorrow Today (growth management strategy) r-i Bancroft Retirement Residence Feasibility Study & Business Plan ❑ Peterborough-Lakefield Community Police Services Strategic Business Plans (2004-06 and 2007-09) ❑ Peterborough Housing Corporation Strategic Plan ❑ King Township Parks and Recreation Master Plan & Leisure Centre Feasibility Study ❑ Bradford West Gwillimbury Leisure Services Master Plan ❑ Ottawa People Services Facilities Study & Plan ❑ Oshawa Senior Citizens Centres ADestination 2010" Strategy ❑ Bracebridge Community Centre Feasibility Study ❑ Township of Cavan-Millbrook-North Monaghan, Municipal Services Complex Feasibility Study Career Overview Robert has been with the RETHINK GROUP since its inception in 1979. From 1975-79, he was a Senior Recreation & Tourism consultant with Balmer, Crapo & Associates Inc., a firm specializing in leisure and tourism planning. From 1983-88, Robert was Executive Director (part time) of the Peterborough Social Planning Council. Education M.E.S. Environmental Studies, Urban Recreation Planning, York University, Toronto, Ontario, 1975 B.A. (lions) Urban Geography York University, Toronto, ❑ City of Nepean, Plan for Ben Franklin Regional Park Markham Recreation, Culture and Library Facilities Plan Mark-ham Rouge River Community Centre Study ❑ Markham Older Adult Recreation & Library Services Study ❑ Brighton Community Centre Feasibility Study ❑ Peterborough Strategic Plan for Recreation, Parks & Culture ❑ Township of Uxbridge Trans Canada Trail Plan W" ❑ Guelph Strategic Plan for Recreation, Parks and Culture ❑ Guelph, assistance with Corporate Strategic Plan ❑ Algonquin Snowmobile Alliance, Bus, & Marketing Plan ❑ Ennismore Waterfront Park Plan, Township of Ennismore ❑ Trent-Severn Waterway Strategic Marketing Plan ❑ Town of LaSalle, Culture and Recreation Master Plan ❑ City of Mississauga, Garden Park Study ❑ Mississauga Garden Council, Vision Workshop for the Mississauga Public Garden - Vision 2015' ❑ Mississauga, Strategic Marketing Plan for Parks & Recreation ❑ Golden Horseshoe Conservation Authorities, Joint Outdoor Tourism Marketing Strategy ❑ Cobourg Family YMCA, Strategic Plan ❑ Ganaraska Region Conservation Authority, The Ganaraska Forest Study and Business Plan Toronto Consortium of Employment Services for Persons with Disabilities, An Innovative Model for Inter-agency Partnership in Employment Service Delivery Robert Lockhart — Short Resume The RETHINK GROUP Selected Project Experience (continued) ❑ Brockville YMCA/YWCA, Strategic Plan ❑ Hospice Peterborough, Strategic Plan ❑ Junior Achievement of Kawartha-Lakeshore, Vision 2003 ❑ Peterborough Community Access Centre Board, Visioning and Strategic First Steps ❑ Guelph Services for the Physically Disabled, Vision 2001 ❑ City of Gloucester, Parks & Recreation Master Plans for Three Growth Areas ❑ City of Gloucester Police Services, Comprehensive Public & Stakeholder Consultation Program to Help Implement Community- based Policing ❑ City of Gloucester, Public Consultation Program to Revamp the Leisure Service Delivery System ❑ City of Cornwall, expert witness re: OMB hearing to defend a proposed municipal community centre ❑ City of Vaughan, expert witness & consultant re: OMB hearing for a major mixed use development Significant Publications ❑ "Public Input and the Police/Public Partnership ... A Two-Way Street", The Police Governor, (Spring/Summer, 1994) OAPSB, with Bob Woodburn ❑ "The Waterfront Trail: First Steps from Concept to Reality", with Bob Woodburn and Ron Reid, 1991 ❑ "Watershed" Second Interim Report of the Royal Commission on the Future of the Toronto Waterfront, contributing author, 1990 ❑ "A Green Strategy for the Greater Toronto Waterfront: Background and Issues", Royal Commission on the Future of the Toronto Waterfront, 1990; with Bob Woodburn and Ron Reid ❑ "Future Outlooks on Recreation: An Environmental Perspective", Ontario Ministry of Tourism and Recreation; with Paul Wilkinson, Jean-Marc Daigle, Ken Balmer, Bob Woodburn, Lee Fraser, Michael Hough, and Alex Murray, 1991 ❑ "A Time to Refocus on Youth", Recreation Canada (Special Issue, 1985) ❑ "The Winter Use of Playgrounds", Recreation Canada (No. 3, 1981); with Paul F. Wilkinson and Ethel M. Luhtanen ❑ "The Winter Use of Playgrounds", Innovation in Play Environments, Crown, Held, London, 1980; with Paul F. Wilkinson and Ethel M. Luhtanen ❑ "Safety in Children's Formal Play Environments", Innovation in Play Environments, Croom Held, London, 1980; with Paul F. Wilkinson and Ethel M. Luhtanen ❑ "The Joy of Winter", prepared for the Ontario Ministry of Culture and Recreation, 1977; with Paul F. Wilkinson and Ethel Luhtanen ❑ "Winter Outdoor Use of Urban Parks in Ontario", Ontario Ministry of Culture and Recreation, 1977; with Paul F. Wilkinson ❑ "So You Want to Share My Facility?", prepared for the National Advisory Council on Fitness and Amateur Sport, Ottawa, April, 1977: with Tom Coon ❑ "Community Use of Recreation Facilities in Canada", National Advisory Council on Fitness and Amateur Sport, 1975; with Ken Balmer ❑ "Planning for Children's Outdoor Play Environments: Revision of the Toronto Playspace Project", 1975 ❑ The Cabinet Office, Toronto Waterfront Development, "The Waterfront Trail: First Steps from Concept to Reality" ❑ Crombie Royal Commission on the Future of the Toronto Waterfront, "A Green Strategy for the Greater Toronto Waterfront" and input into "Watershed" - the Commission's Second Interim Report Robert Lockhart — Short Resume The RETHINK GROUP Selected Project Experience LJ Functional Review of Del Crary Park, City of Peterborough ❑ Welland Parks, Recreation and Culture Strategic Plan, 2006 L) Oshawa Parks, Recreation & Culture Strategy, 2005 J Peterborough Outreach Committee, Strategic Planning Workshop, 2005 ❑ Peterborough Big Brothers and Sisters Strategic Plan, 2004 ❑ Oshawa Senior Citizens Centres "Destination 2010" Strategy ❑ Fairhaven Long Term Care Facility, Peterborough, Revitalization of the Auxiliary, 2003 - 2004 J Toronto Scottish Dance Association - board models, roles and evaluation, plus a Volunteer Manual, 2004-05 ❑ Lennox and Addington Addiction Research Services, Strategic Plan, 2004 J Bancroft Retirement Residence Feasibility Study and Business Plan, 2003 L) Peterborough-Lakefield Community Police Service Strategic Business Plan, 2003 ❑ A Strategy for Recreation, Parks and Culture - Peterborough and Area, 2000 - 2010 J Peterborough Family Resource Centre, Volunteer Management System and Staff Resource Manual, 1998 ❑ Peterborough Community Access Centre Board, Vision and Mission; and Values, Board-Staff Roles and Board Structure, 1997. ❑ Kawartha Lakes, Northumberland, Haliburton Training Board, Community Development Project, 1997 U COPE, Fund Development Strategy and Training Volunteers for Fundraising, 1996/1997 ❑ City of Mississauga, Garden Park Study, 1996 ❑ Seven Social Services Agencies, planning and co-ordination services for the "Bevond the Controversy" Conference, Peterborough, 1996 ❑ Sir Sandford Fleming College, curriculum design for "The Fundamentals of Volunteer Management" certificate program, 1996: Course instructor 1996 -1998 & 2003 - 2004 Ll Hospice, Peterborough, Visioning and Strategic Planning, 1996 J Ontario Association of Volunteer Administration, Research Project: Integration of Volunteer Services, 1996 Career Overview From 1975 to 1981, Donna held three positions with the City of North York Parks and Recreation Department: L) Community Development Facilitator, ❑ Youth Worker, and 1 1 Supervisor for Arena Programs. During that time she also participated in a number of research projects on "creative play environments for children" and taught part-time at Humber College in the Recreation Leadership Program, Since 1981, Donna has been a consultant and trainer with the RETHINK GROUP, a program manager with the United Way of Peterborough and District; Director of Fundraising and Director of Recreation and Staff Development at Marycrest Home; an instructor in leisure services, volunteer management and working with the older adult at Sit Sandford Fleming College; and Executive Director of Junior Achievement of Karwartha- Lakeshore. Donna has been recognized by the national United Way through the development of a mentoring program for new staff, and national revenue-producing resources for the Volunteer Leadership Development Program, Donna is currently on the Board of PAVR-O (Professional Administrators of Volunteers Resources - Ontario) Education U Masters ofEnvironmental Studies, Community Development, York University, Toronto, Ontario, 1975 ❑ Hons., B.A., Cultural Geography, York University, Toronto, Ontario, 1973 ❑ Permanent "A" Certificate, Municipal Recreation, 1981 Selected Project Experience (continued) L) Peterborough County Board of Education, analysis of a self- evaluation survey of senior staff and board members, 1995 ❑ United Way of Peterborough and District, contract to manage the Volunteer Leadership Development Program, 1984-1995 ❑ United Way of Peterborough and District, designed the youth program: "United Wgve'% 1994 ❑ United Way/Centraide Canada: researched and authored the "National Organization Manual for Volunteer Leadership Development Programs", 1992 ❑ Ontario Ministry of Tourism and Recreation, co-authored "Recreation Services for Youth", 1984 ❑ Ministry of Culture and Recreation: researched and authored "Recreation Road: A Rural Route to Planning", 1983 Donna Lockhart - Short Resume The RETHINK GROUP Workshops Delivered ❑ Managing Change & "Fundraising 101": Lanark Child Care Conference ❑ Policy Development & Strategic Planning: Big Sisters Conference ❑ Volunteer Trends: Parks and Recreation Ontario Forum ❑ Models of Board Governance: National Conference, United Way Canada ❑ Meetings Management ❑ Time Management ❑ Project Management & Conference Planning ❑ Annual Meetings Planning ❑ Boardsmanship Skills Series ,,J Understanding Change ❑ I The Importance of Warm-ups ❑ Roles of Boards, Committees and Task Forces: Developing Terms of Reference ❑ Orientation and Recruitment Publications ,'I The Youth Volunteer Audit: Best Practices for Engaging Youth as Volunteers, 2005 ❑ "Managing Change Module" with V.L.D.P. Trainers, 1995 ❑ "Strategic Planning Module", with V.L.D.P. Trainers, 1994 ❑ National Organization Manual for Volunteer Leadership Development Programs for the United Way/Centraide Canada, 1992 1-1 "Making Annual Meetings Work for You" with V.L.D.P. Trainers, 1990 ❑ Recreation Road - A Rural Route to Planning for the Ontario Ministry of Culture and Recreation, 1983 Key Volunteer Contributions ❑ Board of PAVRO, (Professional Administrators of Volunteers Resources of Ontario) 2003 - present ❑ National Advisor for Junior Achievement of Canada, Volunteer Issues Project, 2005 ❑ Long Term Care Education Network, 1999- 2003 ❑ Chair, ActivationlRecreation Network for Peterborough, 1999-2003 ❑ Chair, Professional Development Committee, Peterborough Fundraisers Network, 1997-1998 ❑ National Trainer, United Way/Centraide Canada, 1995 Key Volunteer Contributions (continued) ❑ Personnel Committee Member, Bridgenorth United Church, 1994-1999 ❑ Member, Teacher-Trainer Advisory Committee at Sir Sandford Fleming College, Peterborough, 1994-1998 ❑ Founding Board Member and Chair of Professional Development Committee, Association of Managers of Volunteer Services of Peterborough, 1990-1994 ❑ Director, Peterborough-Haliburton-Victoria Y,W.C,A,, 1990-92 ❑ Voluntary Advisory Committee for the Office for Seniors Affairs, representative for United Way/Centraide Canada, 1992-94 ❑ Chairperson, Volunteer Committee for Arbour Theatre, 1985-88 ❑ Vice-President, Board of Directors, Ontario Recreation Society, 1979-82 Courses/Professional Training ❑ Dynamic Presentations, Trent University, 2003 ❑ SSFC "Introduction to Dementia", 2002 ❑ Fundamentals of Volunteer Management, Ontario Office for Seniors Affairs ❑ Orientation and Training/Motivation and Recognition of Volunteers, Ontario Office for Seniors Affairs L-1 Interviewing/Screening/Placement and Vol unteer/Staff(CI ient Relations, Ontario Association of Volunteer Bureaus ❑ Association of Managers of Volunteers: ■ Empowerment for Managers, 1993 ■ Policies: Volunteer Management Services, 1993 ■ Discipline and Dismissal of Volunteers, 1994 ■ Designing Training Events, 1992 • Strategies for Successful Presentations, 1992 • Volunteer-Staff Relations, 1994 ■ Screening Volunteers and Paid Staff, 1995 ❑ United Way Volunteer Leadership Development Program training sessions on: ■ Managing Meetings ■ Conflict of Interest/Confidentiality ■ Board Governance Models ■ Carver. Models of Board Governance ■ On-Site Organizational Reviews • Board Needs Assessments ■ Team Building • Train-the-Trainer Institutes ■ Strategic Planning/Evaluation ■ Program Management ❑ Institute for Cultural Affairs, Group Facilitation Training, 1994 ❑ United Way/Centraide Canada, Training for On-Site Team Members, 1994L for Leaders, 1995 ❑ HP Training Works - Workshop on Workshops, "How to Design and Deliver Effective Workshops", 1995 ❑ Ken Wyman Fundraising workshops, 1997-1998 ■ Selecting a Fundraising Strategy ■ Special Events Planning ■ Volunteers in Fundraising Donna Lockhart - Short Resume The RETHINK GROUP TSH Engineers, Architects and Planners Transportation Planning Whether in a Transportation Master Plan or an Environmental Assessment Study, TSH transportation engineers and planners emphasize the importance of finding innovative and practical solutions that reflect the sensitive balance between society's growing demand for transportation infrastructure ... and the associated environmental and social impacts. TSH's knowledge and experience, familiarity with local, regional, provincial and federal regulatory TSH' specialized services in value engineering and safety engineering ensure that a comprehensive approach to planning and design can be provided. Transportation Design HWY. 401 EXPANSION • PEACE BRIDGE • VALUE ENGINEERING STUDY - RHODE ISLAND, USA By providing quality design and construction commitment and resourcefulness to reduce costs, management services for highways, roads, bridges cut project cycle time and improve overall value. and transitways, TSH contributes to the safe, efficient Internationally, TSH has contributed to the development movement of people and goods within Canada and of leading -edge technological and engineering throughout the world. design advances. This expertise translates into fresh Whether acting as lead consultant or as part of a multi- approaches that enhance operational efficiency, shorten faceted team for a complex public /private partnership construction times and improve overall project quality. venture, TSH's project management provides the Environmental Engineering The legacy we leave to future generations depends on all of our collective efforts. To this end, TSH assists clients through evolving environmental regulatory compliance issues, and works towards achieving sustainable solutions - solutions that mitigate environmental impacts on our natural resources. TSH clients share a fundamental commitment to protect and enhance environmental quality, and have looked to TSH for more than four decades to help them achieve this while accomplishing their goals. TSH professionals are committed to design solutions for water and wastewater treatment plants, pumping stations, landfills and solid waste management facilities that ensure that a cost - effective approach is provided that will meet objectives without compromising sustainability, environmental responsibility, ongoing operations or fundamental system integrity. TSH provides the most up -to -date, technologically appropriate solutions. NEWCASTLE WPCP •WEST SHORE WWTP - LINDSAY LANDFILL A primary focus of TSH has been the planning, design, implementation and management of municipal underground infrastructure, and assisting our municipal clients with the challenges that these systems present. The firm has broad experience with municipal regulations, funding assistance programs and relevant Provincial and Federal policies. This has enabled TSH to develop and influence change to current policies and guidelines on behalf of clients. TSH continues to explore innovative approaches to infrastructure planning, design and management. An example is the strategic partnership between TSH and Tampa Bay Engineering (TBE) in creating a Subsurface Utility Engineering (SUE) group. This group gathers accurate, reliable subsurface utility data for use in the planning, design and management of infrastructure. Through partnerships with ASi Technologies and Deighton Consulting, TSH applies infrastructure asset management software to assist municipal clients in the development of more cost - effective, decision- making processes. e is rg. n ,gn Eng. Vorks Bourg GREENWOOD PARK SUBDIVISION • NORTHUMBERLAND HEALTH CARE CENTRE • UNIVERSITY OF ONTARIO INSTITUTE OFTECHNOLOGY Building Design TSH building specialists provide multidisciplinary capabilities. Mechanical, electrical, structural and architectural expertise, including LEEDS certification, is integrated for a broad range of public and private sector facilities - from courthouses, town halls, schools, arenas, to industrial laboratories and buildings. TSH has extensive experience in projects that involve the evaluation, selection and application of new technologies required for specialized building uses. TSH teams are as familiar with the design of new buildings as with the renovation, expansion and modernization of existing buildings. Experienced in all methods of project delivery, TSH has built a track record of working effectively within tight budgets and timelines. Land Planning & Design Whether improving neighbourhoods, managing natural environments for enjoyment and recreation, or rejuvenating and rehabilitating land and waterfront resources ... well - planned and well- designed environments deliver enhanced livability, economic viability and ecological and historical sensitivity. TSH's approach to land planning & design integrates the comprehensive expertise required to achieve a practical balance between people's needs and the environment. TSH project teams bring together multidisciplinary specialists and engineers to create innovative, sustainable designs, environmental restoration and compatible solutions for new development. I 1g. ng on 3ra f,Ik" m 3 Z 0 Your Needs ... Our Resources Built on a tradition of engineering excellence and innovation, TSH provides multidisciplinary services for public, commercial, and industrial infrastructure. From local to national to international projects, TSH has successfully provided quality consulting engineering expertise, on time and within budget since 1962. In particular, TSH's comprehensive, engineers architects planners service- oriented approach builds upon it's successful long- standing relationship with clients, and a thorough understanding of their issues and challenges. TSH provides a full range of multidisciplinary technical and project management services in: Transportation Planning & Design, Environmental Engineering, Municipal Engineering & Utilities, Building Design, and Land Planning & Design. TSH commits to sustainable and quality solutions through the maintenance of two Partners in Asset Management for Sustainable Infrastructure With the capabilities of theTSH Asset Management Group, small and mid -sized municipalities have access to powerful and effective tools to economically manage their infrastructure assets. Increasingly, infrastructure funding programs require information found in asset management plans that demonstrate need and justify priority in applications for funds. Municipalities also need to be able to show residents that decisions made to spend limited funds on infrastructure are based on solid facts, and that the benefits are maximized.TSH draws upon its forty plus years of experience in planning, designing, constructing, and evaluating infrastructure to help municipalities develop sustainable asset management plans. The plans are designed to: - enhance knowledge of existing infrastructure; determine the value of assets and evaluate life -cycle costs associated with the assets; investigate and identify an approach for sustainable design and management; assess current capacity and future needs, and use this to improve planning and decision- making related to infrastructure. Award - Winning Projects Nickel Rim Vent Shaft Headframe 2005 Ontario Steel Design Awards - CISC Stanley Avenue Reconstruction and Widening 2004 Public Works Project of the Year - OPWA Ganaraska Forest Centre 2003 Architectural Competition Toronto Military Family, Resource Centre IDND) 2003 "Green by Design "Award - Canadian Wood Council Gordon Street Bridge 2001 Ontario Concrete Award - Precast Concrete Division< Strategic Alliances TSH/TBE Subsurface Utility Engineers Synectics Transportation Consultants Mark F. Pinet and Associates Deighton Consulting Group ASiTechnologies Inc. engineers architects planners Embracing a Sustainable Future TSH proudly embraces sustainability through business practices and through promoting sustainable project solutions. The firm's Corporate Sustainability Initiative (CSI) defines the corporate manifesto and encourages all staff to consider the impact of daily choices at work and at home. Whether renovating, expanding or creating new infrastructure, TSH is your sustainability partner from Vision to Plan to Realization. Quality Management System TSH also maintains a Quality Management System (O.MS) documented in a series of internal Quality Manuals, ensuring that TSH products and services conform to the requirements specified by clients, and is in keeping with accepted professional practices. This system is compliant with ISO 9001:2000. Offices Whitby • Barrie • Bracebridge Cobourg • Kingston Kitchener - Waterloo Ottawa • Sault Ste. Marie St. Catharines • Calgary Head Office: 300 Water Street Whitby, Ontario L1N 9,12 Tel: 905 - 668 -9363 • 1- 800 - 668 -1983 Fax: 905 -668 -0221 tsh @tsh.ca www.tsh.ca Architectural Design Services We offer architectural solutions that respond to unique client requirements as well as the constraints of site, context, budget and time. By welcoming our clients' input into the problem solving process and listening to what they are saying, clients can expect a design that meets their particular needs and at the same time makes a relevant contribution to other stakeholders and the community. We embrace new technologies and methodologies effortlessly when they make a meaningful contribution to design and project success. Services are provided for feasibility studies and other pre- design activities, helping clients identify their requirements; preliminary design, detailed design and engineering activities and construction contract administration - all within a structured environment focused on a quality management delivery system. We are able to provide different methods of project delivery that are best suited to a particular client or the specific needs of a project. Our projects include different building types, involving new construction, rehabilitation, restoration or repair. Our methodologies are current and include sustainable design solutions ` leading to LEED certification. TSH has the in -house resources to facilitate the Architectural team's endeavors in creating sustainable building and site design solutions. Architectural Design Services OUR SERVICES ARE AVAILABLE FOR: Recreational Residential • Community Centres • Soecial Needs Residences • Arena %fitness /Pond facilities • Student Residence Villages • Marina Park Buildings • Commuiuty Housing • Consulting Team integration • Seniors Residences Transportation Facilitation Consultation • Public Works facilities Heritage Buildings • Maintenance Garages Cor nervation Strategies • Transit Stations • adaptive Reuse Studies • Interior Design • Materials and Methods Analyses Educational • Building Rehabilitation • Campus Infrastructures • Building Restoration • University /College Retrofits Storm Water Management A alysiss • Public /Private Sehoois Commercial(Industrial • Construction Contract Form • Manufacturing Plants Environmental Works Buildings Warehousing • Water, /Sewage Plant Buildings Retail • Pumping Stations • `roam knprovements • Operations Centres (duality Control Labs Institutional Municipali Public Buildings • Laboratories /Clean Rooms Police, Fire and Ambulance Stations • Addenda Preparation • Libraries OUR SERVICES INCLUDE: Pre-Design Facility Management • feasibility Design • Building Condition Audits • facility Planning •Energy Studies /Life Cycle Costing • Schedule and Budget Development • Retrofit Des; gn /I nip lementation • Consulting Team integration • Barrier free Assessments Design Facilitation Consultation • Alternative Design Approaches Visioning Workshops • Detailed DesignJo- ordination Public Consultations • Code /Bylaw Review Multimedia • Interior Design Landscape and Site Service Design • 3D Visualization /Models • Masterpianning • Site Selection /Evaluation Construction Documents Storm Water Management A alysiss • Working Drawings Design and lr,plemeotation • Construction Contract Form • Specifications Consulting Team services • Bidder Prequalification Civil Engineering • Quality Management Landscape Architecture Structural Engineering Tender Services Mechanical Engmeertng • Bid Package Co- ordination g Electrical Engineering • Addenda Preparation • Bid Evaluation Project Advisory Services • Construction Contract Preparation p Constructton Strategy Assessments Construction Administration Design- tender -Build Delivery • Construction Conformance Reviews Design -build Delivery • Contract Documentation Interpretation Construction Management • Shop Drawing Review Pro}ect Management • Contractor Directives Sustainable Design Solutions • P�eu,rd Drawings LEED Certification Past Construction Project Sustainability Management • Deficiency Renew Project Susta rability Synopsis • S,ns'antial P_rfern -lance Certification • Renewable Energy Technology Integration • "otal P ?r!or nance Certi`ic,tiori • RET Screen Analysis r,rre' fear hlarrtnt✓ R�? +new TSH Services: Building C7e ��.0 enrai crrgiFleer og ' n jn_i s r: P iranspc,rtat��rr .. sirr rFr,� r ­4 ­4 01,- whitby Marina he lawn of Whitby staged a golo (:"Cmnr rn ,lune to re%ebwte the oftcrof opening of the new Nhaby Morino Clubhouse Attended by local dignitaries, politicians and senior staff, the catered affair featured the spectacular Audi Lounge. The facility was later opened to the public during the annual Whitby Harbour Days. Well received by boaters, the building is a welcome addition to Whitby's complement of community facilities and realizes the Port Whitby Marina Master Plan prepared by TSH in 1977. Central to the plan is the large open lobby capped by a glazed three storey tower fea- ture recalling the lighthouse image. Extensive glazing on the interior and lakeside elevations affords views through adjacent rooms to the waterfront and marina beyond. Large roof overhangs shelter patrons on the patio from summer sun and inclement weather. TSH Architect Barry Knoll worked closely with Town of Whitby staff to develop a pro- gram and design to meet the needs of the 450 The building is already a waterfront landmark berth marina and the community at large. as Whitby continues to develop as a desired TSH provided a complete architectural and '; destination for boaters and tourists vacationing engineering service for all project phases. on Lake Ontario. Building Cost Forecast The 10% increase in overail construction costs for 2004 appears set to continue for - 2005 Lumber prices are up 25% over the year and are anticipated to rise sharply again in the coming year-. Steel r elated procft =ct casts for 2005 ate r�xpectec to 7ontmue lheir ur—va d tre—:d iithough not as acute as the 30 0,6 rase for -i-r04 M ;[ cc-m'per,en[s %.F }P 15Q/o ,"an,ge Ole Green Building Initiatives f 0 Ott d ,"I,!_ - w,'y Architect and LEED Accredited Professional Ted Wilson is co-ordinating the TSH Building Group in the expansion of the Lake Simcoe Region Conservation Authority Administration Centre and in the design of a new Forest Education Centre for The Ganaraska Region Conservation Authority. Concept features in these projects include • Extensive green roofs • Radiant hot water heating • High Performance Envelopes • Double pitched vaulted roofs • Ventilating Clerestoreys • Solar thermal domestic hot water • Wind powered emergency power system Wolfgang Wolter reports TSH Kitchener is working on integrating an extensive green roof at the Waterloo City Hall. This pilot project uses seed mixes and planting substrates that are both fire compliant and lower mainte- nance in Southern Ontario conditons. Green roofs also reduce stormwater requirements and improve quality. The key success, the Sof Path is I take sari; steps. Architect Lawrence Cudlip also recently completed concept development for a straw bale commercial building through TSH Bracebridge. The key to success on the Soft Path is to take small steps. Follow through on a select number of strategies in each project to ensure success in meeting budget and performance. Waterloo City Hall Construction Management Process Gaining Popularity TSH Wa t e t i c, o A t ( h i t, e - t Pedro Bevelandef C,'Oel IC-111-e —th the Cc rucrion pr:xvss ,, I at , s ffrs - on [� . ..... . Bidding on ndiv;&x -,ide :,i,k iges, f-ItLJes open-book coon nag 'if d krCIcer Ety w,th � P-wg'es oix,ageol"It 1,,,1df,,g d, on tech< clues and 't I ,Ctior) �ItO I c011',1111e,eo wl,ok, Ear [y .rages ry ve <s tenstve , 0111bo, Itxo it ,I ( Plsul Ii U'r, Pit 1, pants , to rl-,e -,Joct n ff,c- 41 >) 'A w, 'se a, wj ,,, o, e" affcrct e d of .red pf', o-,c,ss, the ;-"„ e t f 'In an a, trvr pat - ipant it ir i`�g the dtsfgn sno "Joc-,ment pt 11Pa1 IUC"'T -)� st, - t `r� hc is AI�Os E) ,t !,g J(-, t pf ,du( -d ),l ki i, S A -Yres( r bo I-(.. I rf�t- Our commitment sees a project through from initial concept planning, to design, to contract administration and final commissioning, using the most qualified building specialists who, as one team under one roof, offer a broad range of design expertise and full- service capabilities in architecture and mechanical, electrical and structural engineering. Our multidisciplinary project teams recognize the value of understanding our clients' needs, welcome their input and encourage their involvement in the design process. We offer a co- ordinated design approach with a . single point of accountability TSWs commitment to designing buildings that work and buildings: that people like to use, has beens' demonstrated over the past 40 years for our clients. We have extensive experi- ence in projects that involve the evaluation, selection by the strength of long - standing and application of new client relationships. technologies required for specialized building uses. Experienced in all methods of project delivery, including design -build and construction management, we apply practical and effective project management techniques and have built a r track record of working within tight budgets and timelines. Our building design team complements the work of many TSH departments, providing mechanical, electrical, structural and architectural expertise for a broad range of public and private sector facilities. Our teams are as familiar with the design of new buildings as they are with the renovation, expansion and modernization of existing buildings. Our services are available for: • Recreational and Athletic Complexes, • Educational Buildings and Campuses • Transportation and Transit Buildngs • Environmental Works Buildings • Public Buildings and Institutions • Military and Scientific Buildings • Commercial and Industrial Building. Building Design Services OUR SERVICES ARE AVAILABLE FOR: Recreational and Athletic Complexes Public Buildings and Institutions • Ice Arenas • Libraries • Swimming Pools • Police and Fire Stations • Fitness Centres • Courthouses • Community Centres • Historic Buildings •Family and Senior Residences Transportation and Transit Buildings • Process Engineering • Public Works Buildings, Maintenance Garages/facilities Mi" and Scien t Buildings and yards Military Base Buildings • Transit Stations Laboratory Facilities •Parking Garages • Heavy Civil Engineering Structures • Land Use Planning Advisory Services Commercial and Industrial Buildings Educational Buildings and Campuses Auto Manufacturing Plants • Schools and Educational Buildings food Manufacturing Plants • Student Residences General Manufacturing • Cleanrooms Environmental Works Buddngs • Warehouses Retail Facilities • Water Supply and Sewage Treatment Plant Buildings Tenant Improvements • Pumping Stations Owner's Engineer and Architect OUR SERVICES INCLUDE: Policy, Economic and Standards Studies Mechanical Engineering • Policy Development • Heating, Ventilation and Air Conditioning Systems • Infrastructure Investment, Financing and Economic • Refrigeration Systems Analysis • Plumbing and Drainage • Engineering Standards and Specification Development • Fire and Smoke Protection • Energy Audits and Management Architecture and Planning • Process Engineering • Strategic Planning, Program and Priority Development • Environmental Assessment Planning, Environmental Structural Engineering Study Reports (ESR) • Building Structural Systems • Architectural Concept Plans, Feasibility Studies • Heavy Civil Engineering Structures • Land Use Planning Advisory Services • Bridges, Tunnels and Marine Structures • Site Assessment and Selection • Public Consultation and Facilitation Structure and Facility Asset Management • Architectural Programming Facility Audits, Maintenance Management Programs • Structure Inspection and Condition Assessment Design and Contract Preparation • Construction Strategy Assessment Project Management • Designs for New Buildings, Renovation and Owner's Engineer and Architect Rehabilitation Requirements Independent Agent • Process and Industrial Engineering Total Project Management Services • Project Cost Estimation and Scheduling Asset and Service Procurement • Preliminary and Detailed Design Value Money—Quality Management • Contract Document Preparation — Drawings Value Engineering— Certified Value Specialists and Specifications � Quality Control and Quality Assurance Plans • Engineering Peer Reviews Electrical • Power Generation and Distribution Systems • Best Management Practices— Benchmarking • Expert Witness Testimony • High Vohage Power Substations • Forensic Engineering • Instrumentation and Control Systems • Energy Audits and Management Innovation and Partners* • Lighting Systems — Buildings and Parking Lots Public- Private Sector Partnerships • Lightning Protection Systems Joint Venture Projects • Design -build Projects Construction Management • Contract Tendering, Bid Evaluation and Asgard • Construction Staging and Logistiq • On -site Quality Control Inspection and Quality Assurance • Construction Supervision and Administration • Permits and Approvals • Change Proposal Development/Evaluation • As -built Documentation • Infrastructure Commissioning • Contract Compliance --- Quality Verification Engineers (QVE) Post Construction Warranty Assessments Other TSH Services: Environmental Engineering, Transportation Planning, Transportation Design, Utility Engineering and Land Planning and Design i 11r`oviding design services for... FOR 40 YMM,1SH lttiilding specialists have provided clients w i► with an integrated approach to building design. Our mWti- to detail and to the discipline of disciplinary team listens to your budget and schedule control, needs by working with you to E; ••• � � �► for fitness training, dance develop a plan that brings your TSH provided full services for the addition of fitness v facilities and two gyms. The facility, originally designed hockey, figure skating and vision into realization. by TSH in 1994, includes a freeform leisure pool, lacrosse... pool facilities for children's pool, whirlpool, woterslids and water cannon, OUR ERPENSIVE DEMN, multi-purpose space and a community library. s I Expansion Cost: $3.5 million Completed August 2001 leisure - whatever your newt technical and management capabilities have enabled us to contact us today so that we can 4 complete hundreds of ... ^r assignments for our Recreation Services clients y u 7 7 USA ICE SPORTS, FITNESS, A t L�CIIC:S� °. each endeavor offers unique 6 6 i TSH provided full services for this original project in 1980. In 1998 TSH was subsequently retained for a major expansion that redesigned the lobby and allowed for the addition of mul"urpose space, including expansion of both fitness and change facilities. Expansion Cost: $1.6 million Completed Summer 1998 r ation... As part of a multi­phosed sports and entertainment complex, TSH is providing full services for expanding the existing arena facility to include a 300 seat community hall and offices. building challenges. From condition assessments to new I facitity designs, we are dedicated to detail and to the discipline of G* budget and schedule control, COMMUNnY PROGRAM spACE lim OWN "T. , , r for fitness training, dance TSH provided full services for the addition of fitness gymnastics, ludo... arenas for ice facilities and two gyms. The facility, originally designed hockey, figure skating and by TSH in 1994, includes a freeform leisure pool, lacrosse... pool facilities for children's pool, whirlpool, woterslids and water cannon, multi-purpose space and a community library. °therapy, lap training and I Expansion Cost: $3.5 million Completed August 2001 leisure - whatever your newt contact us today so that we can realize your vision: ... 6 6 i TSH provided full services for this original project in 1980. In 1998 TSH was subsequently retained for a major expansion that redesigned the lobby and allowed for the addition of mul"urpose space, including expansion of both fitness and change facilities. Expansion Cost: $1.6 million Completed Summer 1998 r ation... As part of a multi­phosed sports and entertainment complex, TSH is providing full services for expanding the existing arena facility to include a 300 seat community hall and offices. Provicling design services fear... LI 4 t 4 I4 tt ri Having previously designed a moor ' f expansion for the Ajax Community Centre in — 1991, TSH was again retained to provide full services for the addition of two ice pads. Using pre-design /tender of structural work and prequalified general tendering, swift delivery of concept design was achieved in nine months. Cost: $6.5 million Completed October 1999 TSH contributed as project development architect for this design/build project. IceKube, a goo-thermal approach for both ice making and space heating, was highlighted as the facility refrigeration system. The facility seats 600 and also has a 300 seat community hall. Cost 53.1 million Completed September 2001 Clients Include: i City of iorotluo 4 Ajax 0 Bracebridge 0 Brampton i Cobourg East Gwillimbury i Markham 4 l+i agara -on- "Tile -Lake .t Hope hmond hill Catharines TSH partnered with the Rethink Group to develop design concepts for a multi- phase expansion to the existing community facility. This project has been or000sed for oartial funding under the Ontario SuperBuild program. ?ar�n;r.�arvci iiE�sigr Land Planning and Design Services Whether you're developing a long -term vision for a major greenfield project or looking for a solution to an existing land use problem. we understand that the key to responsibly managing land resources is to balance the needs of people and the environment. Sustainable land resources planning and design integrates a broad range of expertise necessary to understand the social, economic and physical characteristics of these complex projects. Our project teams create innovative, practical and responsive designs using the expertise of architects, planners, landscape architects, geographic information system specialists and engineers. We provide a broad range of expertise and strong integration skills as well as the understanding of how ecosystems work for the development of watershed and management strategies. Our clients benefit from improving neighbourhoods, managing natural environments for enjoyment We emphasize the value of well- planned and well- designed environments that deliver enhanced livability, economic and recreation, or rejuvenating and rehabilitating land. Achieving consensus among user groups and balancing environmental and social viability and ecological demands are integral steps in 5 land resources planning and and historical sensitivity. µ design. Our facilitation teams encourage and embrace meaningful public involvement in the planning and design stages. Using computerized imaging and modelling, we bring site plans and designs to life, helping our clients and community partners under- stand the impacts and benefits of projects long before they are built. Our services are available for: • Parks and Recreation Facilities • Landscapes for Highways, Streetscapes • Tourism Master Plans and Facilities • Trails, Pathways and Greenways • Waterfronts and Marinas • Watershed and Sustainable Management Strategies • Sustainable Development Planning • Building and Open Space Design • Site Remediation • Digital Visualization and Mapping • Public fonsultation and Facilitation Land Planning and Design Services OUR SERVICES ARE AVAILABLE FOR: Natural Areas, Landscapes and Habitats • Open Spaces and Corridors • River Valleys and Watersheds • Ecological Restoration Creation, Protection and Restoration • Stormwater Management • fish. Flora and Fauna Resources Trails, Pathways and Greenways • Pedestrian Pathways and Structures • Nature and Walking Trails and Footbridges • Bicycle and other Recreational Paths • Multipurpose Trails • Scenic Byways • Accessibility Designs Outdoor Athletic and Recreation Facilities • Playgrounds • Water Features • Athletic Fields and Amenities • Camping Sites OUR SERVICES INCLUDE: Policy Review and Standards Studies • Urban Design Standards • Landscape Maintenance Standards • Parks Standards • Playground Safety • Open Space and facility Policy Development • Marina Market Demand Analysis • Tourism Master Plans • Visual Impact Studies • Infrastructure Investment, Financing and Economic Analysis • Engineering Standards and Specification Development Sustainable Design • Project Sustainabiiity Synopsis • RET Screen Analysis • Renewable Energy Technology Integration • LEED Certification • Project Sustainability Manager Natural Resources Planning and Management • Watershed and Subwatershed Management Strategies • Environmental Assessment Planning, Environmental Study Reports (ESR) • Resources Management Plans • Ecological Restoration • Carrying Capacity Analyses • Natural Feature Management Plans • Management Implications Studies • Riparian Plantings • Environmental Management Plans • Resources Inspection and Condition Assessments • Infrastructure Needs Assessments • Natural Areas /Habitat Management and Restoration • Inventories and Location Surveys • Passive Parks • Recreational Parks • Interpretative Parks • Theme Parks Marinas and Waterfronts • Marinas • Waterfronts and Piers • Docking Facilities • Navigable Waterways Towns, Cities and Countrysides • Established Communities and Developments • New Communities and Developments • Community Revitalization • Streetscapes, Parks and Greenways • Residential, Commercial and Institutional Areas • Life Cycle Cost Analysis, Cost Control Management • Risk Assessment and Management • Maintenance Management Programs Landscape and Site Service Design and Contract • Site Selection and Evaluation • Conceptual Design and Master Planning • facility Feasibility Analysis • facility Functional Planning • Environmental Assessment and Mitigation Design • Project Cost Estimation and Scheduling • Preliminary and Detailed Design • Contract Document Preparation, Drawings and Specifications Environmental Site Assessment and Remediation • Site Environmental Risk Assessment • Site Remediation Planning • Environmental Impact Studies • Site Decommissioning and Rehabilitation Automation and IMormation Technology Services • Geographic Information Systems (GIS) • Digital Imaging, Digitizing, Map Conversion • Computerized Design Visualization, Animation and Presentation • Surveys, Mapping, Digital Terrain Modelling • Computer -aided Design/Drafting, Computer Graphics • Graphic Design, Desktop Publishing and Web Design Protect Management Value for Money — Quality Management • Total Project Management Services • Value Engineering — Certified Value Specialists • Quality Control and Quality Assurance Plans • Engineering Peer Reviews • Best Management Practices — Benchmarking • Public- Private Sector Partnerships • Design -build Projects Facilitation Consultation and Group Leadership • Visioning Workshops • Issue Scoping Workshops • Mediation Workshops • Multimedia Presentations • Public Consultation and Facilitation Other TSH Services: Building Design, Environmental Engineering, Transportation Planning, Transportation Design and Utility Engineering ilk lake 9#t* r`P* concept, my of &r mtom • Engineering Peer Reviews • Best Management Practices — Benchmarking • Public- Private Sector Partnerships • Design -build Projects Facilitation Consultation and Group Leadership • Visioning Workshops • Issue Scoping Workshops • Mediation Workshops • Multimedia Presentations • Public Consultation and Facilitation Other TSH Services: Building Design, Environmental Engineering, Transportation Planning, Transportation Design and Utility Engineering • Landscape Architecture Services I Landscape Architecture is the design, management, preservation, and rehabilitation of the land. In our capacity as Landscape Architects, we are committed to creating outdoor spaces that enhance man's social. cultural, and physical well -being while respecting the natural environment. At TSH, our goal is to deliver innovative designs that address the client's needs in a timely manner within the available budget. We emphasize the value of well - balanced and well- designed environments that combine enhanced liveability with ecological and historical sensitivity. Port Hope LLRWM (Low Level Radio Active Waste Management Storage Facility Master Plan) Residential Planting Designs r: Deep River Waterfront Master Plan Whitby Urban Design Visualization Plaza Our services include: • Site Selection and Evaluation • Conceptual Design and Master Planning • Environmental Assessment and Mitigation Design • Preliminary & Detailed Design • Contract Document Preparation, Drawings and Specifications • Visual Impact Studies • landscape Maintenance Standards • Urban Design Standards • Computerized Design Visualization, Animation • Aboricultural Assessments • Sustainable Project Management • Renewable Energy Technology Pre - feasibility Screening Analysis' • Ecological Restoration Landscape Architecture Services Areas of Expertise / Representative P r o i e c t s : The design of Cities and Towns, and open spaces in the built environment. • Niagara Falls Grand Boulevard, City of Niagara Falls • South Liverpool Road Design Study, City of Pickering • Historic Downtown Revitalization, Town of Newmarket • Kings Street Revitalization, Town of Cobourg • Oukaimeden Ski and Golf Resort Village, Morocco Environmental Landscape Design: the creation, rehabilitation, and reclamation of natural areas. • General Motors Wetland and Trail, GM Head Office, Oshawa • Silver Lake Rehabilitation, City of Waterloo • Escarpment Management Plan, North Bay- Mattawa Conservation Authority • Millennium Trail Master Plan, Corporation of the County of Prince Edward • Moraine Management Plan, Niagara Parks Commission Site Planning: the physical design and arrangement of the built and natural elements of a land parcel. • Greenwood Park, Kingston • Northumberland Hills Health Care, Cobourg • Algonquin College - Woodroffe Campus, Ottawa • Deep River Waterfront Master Plan, Town of Deep River • Port Union Village Common Master Plan Study, City of Toronto • Various Gateways and Landscape features Park and Recreation Planning: the creation of open spaces in urban and rural areas for people to interact with the natural environment. • Burlington Pier, City of Burlington • Ben Franklin Park, City of Ottawa • Rotary Greenway Trail Extension, City of Peterborough • Budd Park Soccer Park Extension, Kitchener Minor Soccer • Chapman Mills Park Concept Plan, Rideau Valley Conservation Authority • Championship Athletics Complex, CFB Borden • Clarington Fields, Clarington Transportation Corridor Design: the integration and mitigation of roadways in the surrounding environment. • Highway 407 Landscape Design, Canadian Highways International Corp. • Highway 417 /Moodie Dr. Interchange Landscape Design • Ottawa Airport Gateway, Ottawa Macdonald- Cartier International Airport Authority Downtowns and Streetscapes Gateways and Public Parks Championship Athletics Design Visualization New and Renovated Landscapes nvironmental portation Planning, U EyeyyEffiow- :sign, Utility Engineering AWARDS and Design C I, a Infrastructure Asset Management Services Does this sound familiar? The aging and deteriorating physical condition of public infrastructure assets (e.g., buildings, roads, bridges, water treatment plants, ice arenas, parks, etc.) is resulting in loss of functionality, increased operating and maintenance costs, and adverse impacts on the environment, people and communities. This situation is compounded by the fact that asset owners and managers face constrained budgets, the unrelenting expectations of users, compet- ing political and community priorities, uncertain risk and liability exposure, increased reporting and justification in funds applications, and a sense of reduced control. If we are to have sustainable 41If you want i communities, we must have sustainabillty you need sustainable public infrastructure. Asset Management. Well- implemented, sound Asset Management strategies, practices and procedures are meant to systematically and effectively address these issues. Asset Management is a system of formal processes within a decision- making framework, that use economic, financial, and functional performance measures to optimize investments in public infrastructure assets over their lifecycle. Asset Management systems and processes attempt to maximize infrastructure performance and minimize lifecycle costs at an acceptable level of risk and at an acceptable level of service. The adage "you can't manage what you don't measure" applies to Asset Management. Relevant information and analysis is required to properly maintain and manage public infrastructure, and ranges from strategic (such as goal setting and revenue sourcing) to operational (such as routine maintenance tasks). In the pursuit of effective Asset Management systems and processes, great effort is often expended in collecting data that describes the properties and condition of the infrastructure. However, too often the data becomes fragmented from use by various specialists, and quickly becomes outdated and disorganized. As a result, it is difficult to use the data efficiently and confidently to support the decision- making processes necessary to effectively manage the infrastructure. The solution to this problem is threefold: • Establish formal business rules and logic to ensure accurate data collection and appropriate analysis. • Create a centralized, structured repository for infrastructure data - a data warehouse that makes reliable, consistent, and current data available for a variety of users and software applications; • Implement appropriate software applications - tools to aid asset managers in various processes of analysis, prioritization, and planning. x UgTq C04 0;P DATA r ° DATA WAREHOUSING Infrastructure Asset Management Services While Asset Management systems and processes can be extensive for owners with large networks of infrastructure that require dedicated staff to carryout the function, many asset owners can make significant progress following the Pareto principle (also known as the 80/20 rule). Pareto's principle states that 80% of the benefits can be derived from the initial 20% of effort invested in implementation. For most, this entails having current, accurate, condition assessment information, good, predictive models for the expected remaining life of assets, and reliable cost estimates and timeframes for alternative interventions or treatments. With these basics, multi -year programs and budget options can be formulated and debated. More advanced and robust techniques are required for more complex asset environments where risk management and levels of service variables require more detailed analysis. TSH has the experience and skills to develop, adapt and implement Asset Management systems and processes to any scale in order to suit individual requirements. OUR SERVICES ARE AVAILABLE FOR: Design and Implementation of Asset Management Frameworks • Identification of Functional Needs and Decision Making Requirements • Development of Data Collection Programmes • Identification and Deployment of Necessary IT Resources • Assembly of Integrated Suites of Asset Management and Analysis Software Asset Inventory & Data Collection • Condition Assessment • Asset Valuation • Life Cycle Improvement Costing Data Warehouse Solutions • Development of Intelligent Customized Relational Databases • Automated Data Conversion and Consolidation • Multi -User Enterprise Level Database Deployment • Remote Data Storage Using a Hosted Model Development of Desktop and Web -Based Software Tools to Facilitate: • Efficient Data Input • Simple Data Access and Display • Structured Analysis • Reporting GIS Solutions to Facilitate: • Data Input • Data Quality Control and Assurance Reviews • Data Display • Data Management • Implementation of Analysis Techniques in a Spatial Framework • Displaying Analysis Results Development of Capital Works Programmes For • Public Buildings • Road Networks • Transportation Structures (Bridges and Culverts) • Water and Wastewater Treatment Plants • Water Distribution Systems • Storm and Sanitary Sewer Systems • Parks and Recreation Facilities t A TSH Services: Building Design, Environmental Engineering, Transportation Planning, Transportation Design, Utility Engineering and land Planning and Design i The Tourism Company El Flouri-sn-i Company D'ARCY McKITTRICK Partner the Tourism Company D'Arcy McKittrick is an experienced management consultant who combines an extensive and varied consulting background with private sector management experience in the recreation and tourism industries. Prior to accepting a partnership position with 'h' Tourism Company, Mr. McKittrick held management positions with Laventhol & Horwath Management Consultants (1984-88) and Marshall Macklin Monaghan (1993-1995); practiced as an independent tourism industry consultant (1992-93); managed a four seasons, five stars Ontario golf and conference resort (1988-92); and, managed municipal recreation facilities (1982-84). In addition, Mr. McKittrick has taught tourism planning and management courses at a number of Ontario post-secondary institutions, including Ryerson Polytechnic University, Georgian College, and Fleming College. In successfully completing more than 175 assignments for private and public sector clients in the recreation and tourism industries since 1984, Mr. McKittrick has provided a broad range of consulting services including market and financial feasibility studies, business planning, market research, tourism development planning and economic benefits analysis. Mr. McKittrick has worked in all provinces of Canada, parts of the United States, the Caribbean, South America and Europe on a broad range of projects including outdoor sport/recreation complexes, indoor swimming pools and arenas, golf courses, performing arts facilities, mixed use tourism and retail developments, waterfront tourism/retail developments, First Nations cultural heritage attractions, natural heritage attractions, ecotourism programs and facilities, resort hotels and resort communities, cruise ships, amusement parks, and tourism information centres. In addition, Mr. McKittrick has undertaken regional tourism development and marketing strategy studies for municipal, provincial/state, and federal government clients in Canada and the United States, as well as the International Development Bank in the Caribbean and South America. Countries Worked Bahamas, Bolivia, British Virgin Islands, Canada (all provinces), Cuba, Costa Rica, Jamaica, Portugal, USA Education M.B.A. (Masters of Business Administration), York University. Toronto, Ontario, Canada. 1985 Honours B.A., Recreation Administration/Business Option, University of Waterloo, Waterloo, Ontario, Canada. 1980 0 We Katrick Page 142 Professional Experience ivP5m Present — Partner, the Tourism Company � |985N Present — part-time instructor of planning and management courses atunumber of Ontario post- secondary imodtodono including Ryerson Polytechnic University, Georgian College, and Fleming College; occasional guest lecturer in tourism economic impact assessment at Trent University |u93-|995 --- Senior Consultant, Marshall Macklin Monaghan l992-|g43— Owner/Operator/Consultant, R.U. McKhuiuk&cAssociates 1988-1992 — Director of Uo1 | Operations to General Manager, PineStone Inn & Country Club., Ha|ibunou,0utario 1984-1988 —Conau|tant to Senior Consultant, Leisure Time |oJuau6es Division, Luvmn/ku| & Horvath Management Consultants |082-|984— Consultant oa Senior Consultant, Rethink Inc. 1980-1982 — Aquatics Facility Manager to Recreation Facilities Manager 1n Recreation Director, Township uf Delhi Parks and Recreation Department. Consulting Experience: Recreation Facility Projects Whitchurch-Stoul"I'vi lie Indoor Soccer Facility Financial Feasibility Study, StoutTville, Ontario Beckwith Indoor Soccer Facility Financial Feasibility Study, Beckwith, Ontario Inch Arran Community Centre Expansion Feasibility Study, Dalhousie, New Brunswick Township of King Leisure Centre Pre-Feasibility Study, Ontario Bmce6rdgc Centennial Centre Expansion Feasibility Study, Ontario Township nf Delhi Arena Feasibility Study, Ontario Township of Cavan, M|Dbn/nk South Monaghan Multi-use Recreation fm6}ky (Arena) Feasibility Project, Ontario Kuwmrtbu6port-Ples Market and Financial Feasibility Study, Peterborough, Ontario Saskatoon Multi-Purpose Arena Site Selection and Economic Impact Analysis. Saskatchewan Proposed Newmarket Area Golf Course Market Assessment and Financial Projections, Ontario � Prmpoyed Qt. Joseph /y|aad Golf Course Market Assessment and Hnoocio| Projections, Ontario � � Eto6icokcCcoocnniu| Golf Course Pngxonu| Financial Analysis, Ontario 0 North Mimioo Golf Course Redevelopment, Ontario Village ofM4adoc Golf Course Feasibility Study, Ontario Culed*n Sports Centre (Golf Course) Operational and Marketing Review. Ontario uWc«mmck Page z(?1z TOWNSHIP OF ORO-MEDONTE REPORT Report No. RC2008-21 To: Council Prepared By: Shawn Binns Meeting Date: June 25, 2008 Subject: Oro-Medonte Community Arena Roof Repair Tender RC2008-03 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only 11 It is recommended that: 1) Tender RC 2008-03 be awarded to Parzee and Associates Inc. in the amount of $24,554.25 BACKGROUND: The Oro-Medonte Community Arena was built in 1972 and has maintained the original roof. In 1997 significant repairs where undertake which include ➢ Installation of Elastomeric Roof Coating on the Steel Roof Installation of Single Ply Membrane Roofing on Flat Roof The arena is nearing the end of its lifespan and will require replacement within the next 5-7 years. Funding for roof replacement of $140,000 was included in the 2008 Capital Budget. The services of Garland Roofing Canada were obtained and a Roof Asset Management Analysis was completed for the Arena. The report outlined various options for repair and replacement with varying expected life spans for each option. Arena Steel Roof Estimated Cost to Repair (expected Life 5 years) $11,000 Estimated Cost to Restore (expected Life 30 years) $200,000 Estimated cost to replace (Expected Life 40+ years) $340,000 Arena Flat Roof Estimated Cost to repair (expected Life 5 years) $6,000 Estimated Cost to replace (expected Life 35 years) $77,000 Based on the review of options and associated expenses it was determined that a short term solution be pursued which will allow for the development of the Strategic Facility Recreation and Community Services June 25, 2008 Report No. RC2008-21 Page 1 of ;P- Plan which will provide direction on the long term plan for the Arena, before a large capital investment is to be incurred. i-- r A tender for the repair of both the flat roof and steel roof was then prepared and issued. ANALYSIS: Tender Results Company Price taxes included ParZee and Associates Inc $24,554.25 Sproule Specialty Roofing $46,308.15 Crawford Roofing Corporation $36,645.00 Long Star Roofing Ltd $26,895.71 Industrial Roofing Services LTD $44,801.40 Provincial Industrial Roofing and Sheet Metal Co. $66,137.40 FINANCIAL: The cost to complete the arena roof repair as outlined is $24,554.25 POLICIES/LEGISLATION: Purchasing By-Law 2004-112 CONSULTATIONS: • Public Works Superintendent • Soren Vaerum- Garland Canada • Recreation Technical Support Group CONCLUSION: It is recommended that Tender RC2008-03 Oro-Medonte Community Arena Roof Repair be awarded to ParZee and Associates. Respectfully submitted: Shawn 13�inns Manager of Recreation and Community Services Recreation and Community Services June 25, 2008 Report No. RC2008-21 Page 2 ofd, TOWNSHIP OF ORO- MEDONTE TO: Mayor and Members of Council C.C.: R. Dunn, CAO 01 / D. Irwin, Clerk FROM: Bruce Hoppe, Director of Development Services DATE: June 19, 2008 SUBJECT: Process Review update loV On May 7, 2008, Council received Report No. DS 2008 -025 with respect to the Process Review — Building and Planning Department recommendations and implementation strategy. At that time, Council directed that an update be provided and the end of the 2nd quarter as to the progress of the recommendations contained therein. Attached to this memorandum is a summary of the recommendations along with a status update for each. As can be viewed on the summary, staff have made significant progress on a number of the key recommendations. Research is also on -going on all of the other matters to ensure that the implementation is completed as directed. Respectfully submitted, uce Hoppe, MC110, RPP Director of Development Services DEVELOPMENT SERVICES PROCESS REVIEW — IMPLEMENTATION STRATEGY �2, didi M, "o A. CUSTOMER ENQUIRIES 1 Receptionist NM (Dir) June 2008 HR updati g call direction list 2 Call procedure SM/KA (CBO, Dir) Immed. Complete 3 Counter coverage SM/KA ( BO, Dir) Immed. Complete 4 Lobby review DI (Dir, RLD, PG) end 2008 Review design B. PLANNING 5 Planning first philosophy GW (Dir) Immed. Complete 6 Site plan approval Dir (GW, KM) Sept 2008 Consider delegation — report to be drafted 7 Planning compliance certificate NM (GW, AK, SF) Immed. Form drafted — consideration on fee recovery to be addressed in report C. APPLICATION/SUBMISSION 8 Complete submission policy SM/KA (K*A, Dir) I Sept 2008 —Phase-in — education over july and aug D. PERMIT APPLICATION PROCESSING 9 Minor application delegation SM/KA (Cl30) ongoing Complete 10 Permit processing map NM (SM/KA) ongoing To be finalized E. INSPECTIONS 11 AM/PM appointments NM (inspectors) Immed. implemented 12 Vehicle deployment Dir (JB, RLD) Year-end In conjunction with fleet review F. ROLES AND RESPONSIBILITIES 13 Job description review TO (Dir, CBO) Year-end Ensure accurate descriptions reflect proper duties G. TRACKING 14 1 Tracking NM (planners, SM) Ongoing H. COMMUNICATION 15 Procedure manual NM (SM/GW, Dir) Sept and ongoing Update required; amendments to be reflected as changes made to ensure current 16 Meetings De 't mgmt team Ongoing Monthly meetings 17 Report ng to Council CBO (SM/KA, Dir) Ongoing Establish regular rep rting 18 Responding to Council enquiries Dep't mgmt team (RLD) Ongoing 19 Application materials NM (SM/KA, CBO, GW, Dir) Ongoing Reviewed, preparation for Sept 1 complete submission . 1 OTHER 20 Engin ering Dir (KM) Sept2008 Meetin to beset up with Twp engineer 21 Lot grading policy CBO (SM/KA, KM, Dir) Sept 2008 Meeting to be set up with Twp engineer 22 By-law Enforcement TO (BH/Dl, SM/KA, CBO) Immed. upon Council direction Job description to be completed with recruitment to follow 23 Fees/deposits NM (SM/KA, CBO, Dir) Sept 2008 I Ongoing i 24 Stamped drawings SM/KA (CBO, Dir, RLD) Sept 2008 I Collecting background information to be I presented to Council sn �� �� TOWNSHIP ~=~ =~R~~ "°"=~~~~~^°^ ~~ ������������ uu��x ��"uu </�L � ��+\__ I Report No. To: Prepared By: DS 2008-040 Council Steven Farquharson Meeting Date: Subject: Motion # June 25, 2008 Moss Developments Subdivision (Kovacs Subdivision), Proposed street naming, Part of Lot 11 Roll #: 4346-010-001-1600 R.M.S. File #: D12 03344 Concession 2, (Oro), File IRECOMMENDATION(S): Requires Action 1K For Information Only 1-1 Ith5recommended: 1. That report No. OS2U08-040h8 received and adopted. 2. That street O8N08 Caldwell Drive be assigned to the K8OSS Developments subdivision, Part Of Lot 11, COOcSSSiOO 2 ([)[O), Township Of [)nO-K8HdOD18. 3. That the Clerk bring forward the appropriate by-laws for Council's consideration. The subject lands are located iD the former Township of Oro, just north of Highway 11OOthe east side of Line 1 and adjacent tOthe McDODD|d`S restaurant and Go'R8rtLrGch. The lands known as "COVD1[V L8D8 Estates" [gCOiVHd 8 one year extension of draft p|8D 8pDr0V8| OO F8b[U8[y 27, 2008. The pi8D depicts 20 [eGideOd8| /OtG as well as 8 park, two 8tOr[D water management blocks OO 821.1 hectare (52.2 acres). This is the developer's third proposed street name for the subdivision. The two previous submissions, "Willow Creek Land" and "Moss [)[iv8''. had conflicts with the surrounding municipalities. In considering proposed street names, the Township Of[)K}yW8d0D1H has the following Street Naming Policy in place: When naming or changing street O8DlHs iD the Township, SOD8ide[R1k}D be given to one Vf the following: @. A historic name which once identified the |Oc8tioD' . b. The surnames Of local pioneer families iD the immediate vicinity; C. Any pn][DiDeDt geographic, DakVrG| Or Dr8CtiC8| feature which DlGkeG the location unique Oridentifiable; d. The names 0f local servicemen who made the ultimate sacrifice; DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2088-040 Page 1 of e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a) Oro-Medonte Historical Association; b) Simcoe County Historical Society c) Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d) Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The developer is proposing to have one main access road into the proposed plan of subdivision. Originally, the developer proposed the street name of Willow Creek Land, in relation to the Willow Creek Tributary, however, the proposed name either duplicated or closely resembled names in surrounding municipalities and therefore was eliminated. The developer has submitted the proposed name of Caldwell Drive for consideration. The proposed street name was circulated to internal departments and surrounding municipalities with no objections to the proposed name of Caldwell Drive. The applicant has confirmed that the proposed name is a historical family name from the immediate area of the proposed development. Staff concur with the applicant that the proposed name meets the street naming policy and is therefore recommended that the street name of "Caldwell Drive" be assigned to the Moss Development subdivision. If approved, this street name will fulfill one of the developer's draft plan conditions. FINANCIAL: N/A POLICIES/LEGISLATION: The Township of Oro-Medonte street naming policy CONSULTATIONS: Surrounding municipalities and internal staff ATTACHMENTS: Attachment #1 — Location Map Attachment #2 — Context Map DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-040 Page 2 of 5 CONCLUSION: The proposed street name complies with the Township's street naming policy and did not receive any potential conflicts with the proposed name, therefore staff recommend that the proposed name be assigned as outlined above. Respectfully submitted: Steven Farquharson, B.URPL Intermediate Planner Department Head Comments: Reviewed by: Glenn White, MCIP, RPP Senior Planner Department Head Approval: \- M �f(lr— Date: x 1 /(7 C.A.O. Comments: C.A.O. Approval: Date: DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-040 Page 3 of 5 ATTACHMENT #1- LOCATION MAP DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-040 Page 4 of 5 ATTACHEMENT #2 CONTEXT MAP Gk iGMAC —r ALEGWANCE BE- -1,N �GNG£SSjji:}N5 )) £ EGft. AND 2 =.P R f Ci,�ox2��� -- -Abu.• r._r L Ji 3 • �_ M / \�, L � .�, jib #,7f�_ !�;4' C\ - �O Ilk ri rr a u� c 7s o - i 1 t XJ _ -- v� iG •! } I r , r �i� - ---- lg I M .x .a &g \ 3 O�K 22 w! t \\._ f OMG , AROAO A{. O ANCE ©E iYn l � } } CONCF - 3 2 . NC 4 3 EP R. .. .... .... 3Q1£ t €�� - }{�g F��p$4. ON s DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008 -040 Page 5 of 5 Report No. DS 2008-041 TOWNSHIP OF ORO-MEDONTE Prepared By: K. Allen REPORT Subject: Fee By-law Review — Development Services Department, Building Division Motion # Roll #: R.M.S. File #: Report No. DS 2008-041 To: Council Prepared By: K. Allen Meeting Date: June 25, 2008 Subject: Fee By-law Review — Development Services Department, Building Division Motion # Roll #: R.M.S. File #: IRECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report No. DS 2008-041 be received and adopted. 2. THAT a Public Meeting being scheduled for September 10, 2008 to solicit comments respecting the proposed Fee By-law changes for the Building Division. BACKGROUND: The recent process review of the Development Services Department was intended to examine all operational aspects of the department with a view to streamlining processes, where possible, and improving the overall customer service function of the department. As part of this review, recommendations in Report No. DS 2008-025 included that staff conduct a detailed review of the current fee and building by-laws and report back to Council. The primary focus of this analysis fee by-law review is to examine gaps and opportunities that exist within the current fee structure to ensure that staff time is captured fairly and appropriately. ANALYSIS: The Building Division contains provisions that allow for operations on a cost-recovery basis but unfortunately ran a deficit in 2007. This was largely due to a reduction in revenues from a moderate decrease in building activity. A review of the Department's fees determined a short fall in cost recovery prompting the need to revise the Fee By-law accordingly. Staff in researching this matter obtained a recent study prepared for the Township of Springwater by Hemson Consulting Ltd (2008) summarizing a municipal comparison of new residential unit building permit fees. Staff also conducted a number of informal searches by phone and websites of other municipalities. This research revealed that the Township of Oro- Medonte fees are currently at the midrange amongst the surrounding municipalities. Moreover, a review of the staff time involved with building permit review including administrative, processing, maintenance, and inspections standpoint revealed that a modest fee increase is supported. DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-041 Page 1 of 3 In addition, the following items have been highlighted as proposed changes to the current building fee schedule to improve clarity, administrative functions, and provide consistency: k I r\ i. Eliminate the occupancy deposit. 10 11 ii. Implement a non-refundable annual file maintenance fee applicable on permits that have not been granted a provisional occupancy after two (2) years subsequent to permit issuance. iii. Eliminate the occupancy certificate fee. iv. Adjuste permit fees to reflect anticipated operation costs and cost recovery. With the approved creation of a Chief By-law Enforcement Officer position, an independent focus of a new schedule has been proposed in order to transfer any applicable by-law fees accordingly. The attached schedules have been prepared for Council's review and support to proceed to the arrangement of a public meeting as required under the Building Code Act. In terms of the Planning Division, the Planning Act authority does not require the holding of a public meeting. Staff has also begun a review of the planning fees with a view to accurately capturing staff time and will make recommendations for the Planning Division. FINANCIAL: See proposed schedules attached. POLICIES/LEGISLATION: Bill 124 - The Building Code Act The Planning Act Township of Oro-Medonte, Strategic Directions — Looking Ahead 2008 CONSULTATIONS: Department Management Team Departmental Staff Other municipalities ATTACHMENTS: Attachment # 1 - Table 12 & 13 of Hemson Consulting Ltd. Attachment # 2 - Proposed Fee By-law Schedule A "Administration" amendments Attachment # 3 - Proposed Fee By-law Schedule B "Building" Attachment # 4 - Proposed Fee By-law Schedule G "Sewer" amendment Attachment # 5 - Proposed Fee Schedule for By-law Attachment # 6 - By-law 2008-065, Schedule B DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-041 Page 2 of 3 CONCLUSION: The review of the fee by-law implements a direction provided by Council following the receipt of the Process Review report for the Development Services Department. Respectfully submitted: Kim Allen, CBCO Chief Building Official SIVIT Approval / Comments: I C.A.O. Approval / Comments: c o' Y- 7U-J Wt DEVELOPMENT SERVICES June 25, 2008 Report No. DS 2008-041 Page 3 of 3 32 1 ATTACHMENT # 1 1 RX -4TRAim TOWNSHIP OF SPRINGWATER 2008 USER FEE REVIEW COMPARISON OF NEW RESIDENTIAL UNIT BUILDING PERMIT FEES SELECTED COUNTY OF SIMCOE MUNICIPALITIES Municipality Current Fee Rate per ft2 Collingwood $0.55 Innisfil $0.55 Essa $0.60 Wasaga Beach $0.60 Springwater (current)' $0.66 Oro-Medonte $0.73 Tay $0.86 Clearview $0.90 Barrie $0.93 New Tecumseth $0.97 Tiny construction value Orillia construction value Springwater (full cost recovery) $0.85 1, Equivalent fee rate based on current building Patterns (see Table 7). HEMSON 33 1 ATTACHMENT # 1 I _ TABLE 13 (0,1_5 TOWNSHIP OF SPRINGWATER 2008 USER FEE REVIEW COMPARISON OF NEW NON-RESIDENTIAL BUILDING PERMIT FEES SELECTED COUNTY OF SIMCOE MUNICIPALITIES HEMSON Current Fee Rate per ft2 Commercial Industrial Municipality Wasaga Beach $0.35 $0.35 Springwater (current)' $0.40 $0.22 Essa $0.50 $0.33 Tay $0.50 $0.34 Collingwood $0.50 $0.45 Innisfil $0.50 $0.50 Oro-Medonte $0.60 $0.39 New Tecumseth $0.61 $0.50 Clearview $0.90 $0.90 Barrie $1.11 $0.70 Tiny construction value construction value Orillia construction value construction value Springwater (full cost recovery} $0.57 - $0.31 HEMSON PROPOSED SCHEDULE "A" TO BY-LAW NO. ADMINISTRATION Compliance Reports (smbjeuVo5daytumomundUme) (a) Building Information $50.00 (b) Septic Information $50.00 (c) Environmental $50.00 (d) Subdivision Information $50.00 (e) Zoning Information $50.00 (f) Development Charge/Lot Levy Information $20.00 2. Documents (a) Fire & Emergency Services Master Plan (Background material) $20.00 (b) Official Plan $53.50 (o) Zoning By-law $42.80 (d) Official Plan Amendments $45.08 (e) Recreation Master Plan $40.00 3. History Association Books $300.00 Note: All books are sold Vnbehalf of theDm-Medonte History Association. Prices are inclusive u/GST -AppUoationFee (e)Bayviaw Memorial Park $1.50 (b) Hills ofOro $3.00 (c) Kith 'nKin $37.00 (d) Knox Presbyterian Church $3.15 (m)ModunteA Township Remembered $37.00 (retail) $3.00 $29.91 (wholesale) (f} Monty Leigh Remembers $0,35 (g) Oro African Church $15.00 (retail) $15.00 $9.00 (wholesale) (h) Recent Past $8.35 (i) Story cfOro $13.65 (j) Visible Past $17.85 4. Line Fence Dispute Administration Fee $30.00/call 5. Livestock Claims Administration Fee 1* claim in any calendar year &0.08 2~o/ subsequent claim in any calendar year $80.00 Veterinarian's Report Township Cost 6. Maps Planning (a) 11^x 17^ $5.00 (b) Oversize $10.00 (c) Plotter $1U.0O/|inaarfoot ($5.00 minimum) (d) Township Road Map $10.00 l Miscellaneous (a) Assessment Information (floppy disk) $300.00 (b) Encroachment Agreements -AppUoationFee $700.00 'Annua|Fme $100D0 (o) Planning Circulation Lists $25.00 (d) Photocopies ' for all departments $.30/page (e) Township Flag $57.00 (0 Township Pins $3.00 8. Municipal Address Signmge (a) Sign Posts $7.00 (b) Municipal Address Sign $15.00 9. Land Purchase Request Administration Fee (non'refundab|e) $260.00 Deposit Upon Council's Approval $5.000.00 Page 1o,1 cnwrwacu SCHEDULE ^B"TO BY-LAW NO. BW|L0|0G 1. Calculation of Permit Fees 1.1. Permit fees shall be calculated based onthe formula given below, unless otherwise specified |n the schedule. The minimum fee for a permit shall be $75.00. Permit Fee = Service Index (SI)x Total floor area WW Floor area (A)in measure to the outer face of exterior walls and to the centre of party walls or clemising walls, except when calculating partition work. 2. Permit Fees 2.1. Building Classification &Constnuutkon: Service Index (SU -� Group A, B. D. & E (Aaammbly. Institutional, Business & Mercantile Occupancies) u) New Construction 0.66 7.10 b) Renovation /Alteration 028 3.01 Group C (Residential Occupancies) a) New Construction 0.80 8.61 b) Basement /Crawl Space 0.27 2.90 u) Renovation /Alteration 0.30 3.25 d) Accessory Building / Garage (Minimum $20000) O�40 Group F (industrial Occupancies) e) New Construction 0.45 4.84 b) Renovation /Alteration 0.22 2.37 Agricultural Buildings (Maximum $8OO.00) 8.20 2.15 2.2. Other Miscellaneous Work: Flat Rate Portable Buildings $ 300.00 Placement Permit (Minimum G months) (plus security) $ 100.00 Tanta -UpLo2.420#» $1O8.O0 ' Over 2.22UKz $ 150.00 Wood Deck / Porch /Veranda -Upk>2OOft2 $ 150.00 ' Over 20Ohz $ 258.00 Demolition ' Class ^A^ (see Building By'|aw) $ 75.00 'C|aso ^B^ (mao Building By-law) $ 200.00 Change of Use (No construction proposed) $ 75.00 Moving or Relocating a Building (plus security) $100.U0 Solid or fuel fired appliance (fir*p|aoe/woodaVzve) $ 75.00 Billboard Sign $ 150.00 Designated Structure under the O8C $ 150.00 2.3. Plumbing & Drain Components: Fee per Fixture Plumbing Fixtures uu per OBC Tables (Minimum $ 75.08) $ 7.58 2.4. Sewage System: Flat Rate Change cf Use Permit $ 100.00 Holding Tank (Class 5) $ 250�00 Leaching pit (Class 2) $ 100.00 Sewage System Permit $ 400.00 Septic Bed Replacement $ 150.00 Septic Tank Replacement $ 100.00 Comments Vzthe Planning Department for: $ 100.00 (Minor variance, severance, site plan, subdivision, etoj 2.5. Miscellaneous: Het Rate 7) Transfer Permit (to new owner) $ 75.00 Re-inspection Fee / Final Inspection $ 75.00 LLBD. inspection & letters for occupant loads $ 100.00 Permit Revision (in addition to applicable permit fees) $ 75.00 File Search $ 50�00 Annual file maintenance fee $ 50.00 Applicable on permits not granted e provisional occupancy after two (2) years subsequent 8opermit issuance. 3. Refund of Permit Fees 3.1. Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall bee percentage of the total fees payable under this by-|mw. calculated as follows in regard to functions undertaken by the municipality: a) OU%if administrative function only have been performed; b) 46%if administrative and plans examination functions have been performed; o> 35% if the permit has been issued and no field inspections have been performed subsequent 0o permit issuance; or d) O%if any field inspections have been performed subsequent topermit issuance. 3.2. The permit fee shall bereturned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, ofa change in name, in which case the refund shall be returned to the person then authorized to receive it. 4. Deposits & Securities 4.1. Lot Grading Deposit $2.000.00 Applicable for new construction ao required by Township policies & procedures. Refundable upon satisfactory inspection minus any applicable charges 4.2. Conditional Permit Security $5.000.00 Aa requested and issued by the Chief Building Official, k>bepaid in addition to applicable permit fees 5. Notes 5.1. Fees for classes of permits not described or included in this schedule shall be determined by the Chief Building Official. 5.2. Total fee is payable upon receipt ofcompleted application. 5.3. Where a person io found Vz have commenced construction or demolition nfe building without the required permit, a fee of twice the normal permit fee will be applied ho offset additional administrative costs. 5.4. |fan overpayment ufa permit fee occurs ona permit application and the overpayment inless than $50.U0 the difference will not barefunded. SCHEDU NQ. k\ � \ SEWER 1. An annual sewer service charge of $205.O0 per unit shall be imposed upon those |engo more particularly described in Part 8of this Schedule. The said charge will be comprised of the following components: (a) Operating, repair and maintenance G11S�OD (b) Capital $90.00 2. An annual sewer service charge ofQ324.00 per unit shall be imposed upon those lands more particularly described in Part gof this Schedule. The said charge will be comprised of the following components: (a) Operating, repair and maintenance $126.00 (b) Capital $198D0 3. The Treasurer shall, for each calendar quarter, issue b|Ua to each unit based on the applicable sewer service charges. Bills shall be due and payable not less than twenty one (21) days from the date ofmailing. 4. Sewage bill payments shall bo payable kz The Corporation of the Township ufOno' K8edonto and may be paid during office hours in person orby mail at the Dro- K8edonVs Administration Office, 148 Line 7South, Box 100. Ovo, Ontario LOL 2XU, or at most financial institutions. Payments made atafinancial institution shall ba deemed 0obe paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. 5. The Treasurer shall impose ahsn (10) percent late charge on all unpaid accounts on the day after the due date. S. If an account remains unpaid. the municipality may collect amounts payable pursuant Vu Section 3Q8(2)of the Municipal Act, 200/'�25, as amended. 7. |n the event that any owner of lands not described in sections 8orQ (the 'property owner") vviah*o 10 have the sewage works extended so as to service those additional lands, the following provisions shall apply: u) For the purposes ofthis paragraph, the Venn "municipal engineer" shall mean any engineer employed by the municipality or any independent engineer appointed by the municipality from time to time as applicable, (b)The extension of the sewage works shall first be approved by the Council of the municipality upon application ofthe property owner, provided that Council shall have the right todetermine, in its sole discretion, whether there is sufficient capacity in the sewage works to service the proposed extension; (o)AU engineering drawings relating to the proposed extension must be prepared byaConsulting Engineer retained by the property owner, at the property owner's sole cost. Such engineering drawings are subject to the approval of the Municipal Engineer; (d)The property owner shall execute an Agreement with the municipality pursuant 8u which the property owner shall agree tobe responsible for all engineering, legal and related fees incurred by the municipality as the result ofthe request for proposed extension of the sewage works by the property owner; (e) The Agreement between the property owner and the municipality shall also require the property owner to pay the total capital cost of the proposed extension, the municipality's costs oa set out insubparagraph (d) above, together with m further sewage service charge inon amount to be determined by by-law ofCouncil, prior to the commencement of any SCHEDULE "G" TO BY-LAW NO. 2008-065 — SEWER continued 8. Legal Description j Tile Field #1 & #2 Serviced Lots within Plan M -11 Tile Field #3 & #4 & #5 Serviced Lots within Plan M-10 Tile Field #6 Serviced Lots within Plan 1531 9. Legal Description Serviced Lots within Plan 1587 10. Miscellaneous Fees: PROPOSED SCHEDULE ^XXVTO BY-LAW NO. BY-LAW 1. Calculation of Permit Fees 1.1. Permit taeo shall be calculated based on the formula given below, unless otherwise specified in the schedule. 2. Fees Flat Rate 2.1. Permit Fees Swimming Pool Fence $ 75.00 Signs (not regulated under the Ontario Building Code) 0 75.00 2.3.Revew/nspection Campgrounds 8 75.00 Residential Care Facilities $ 75.00 2.4. Miscellaneous: Flat Rate Transfer Permit (to new owner) $ 75.80 Ra'inapeotionF*e $ 75.80 Permit Revision (in addition h) applicable permit fees) $ 75.00 File Search $ 50.00 Annual file maintenance fee $ 58.00 Applicable on permits not granted a final approval after one (1) year subsequent ho permit issuance, 3. Refund of Permit Fees 3.1. Pursuant to this by-law. the portion of the total calculated permit fees that may bo refunded shall beapercentage of the total fees payable under this by'law. calculated as follows in regard to functions undertaken by the municipality: a) 0% if administrative function only have been performed; b) 45% if administrative and plans examination functions have been performed; o) 36% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) O%if any field inspections have been performed subsequent to permit issuance. 5. Notes 5.1. Fees for classes of permits not described or included in this schedule shall ba determined by the Chief By-law Enforcement Officer. 5.2' Total fee is payable upon receipt ofcompleted application. 5.3. Where a person ia found 0o have commenced installation ofa structure defined under municipal by-laws without the appropriate permit, u fee of twice the normal permit fee will be applied, to offset additional administrative costs. 5.4. |fan overpayment ofu permit fee occurs ona permit application and the overpayment is less than $50.00 the difference will not be refunded. b� Permit fees shall bereturned to the person named on the fee receipt, unless such person advises the Chief By-law Enforcement Officer, in writing and prior Vo release of the refund, odu change in name, in which case the refund shall be returned Vn the person then authorized tu receive it. SCHEDULE "B"TO BY-LAW NO. 2OO8-0G5 k� � /\ BUILDING ~ =+ Per SqJ���� M. 1. Building 0.60 6.46 1.1 Group A&B (Assembly & Institutional Occupancies) 0.68 7.35 a) New Construction O�80 6.46 b) Renovation/Alte ration 0.25 2J0 c) Interior Floor Layout 0.26 270 12 Group C (Residential Occupancies) 020 216 a) New Construction and 073 7.85 Basement dfinished 0.24 2.80 Attached Garage n/o mt b)Renovation/AheraUnn 0.24 2�60 o) Garage-Attached VnHouse 0�22 238 d) Garage-Detached from House Flat Rate $200.00 (Maximum size 538 sq. h.) e) Carport-Attached toHouse Flat Rate $15O.U0 0 Accessory Building Flat Rate &25.00 (Garden Shed and/or Storage Shed Flat Rate $1OU.OU under 200sq. ft.) Flat Rate $7S.0O g) Conversion of Attached Garage Flat Rate $15U.O0 into Habitable Space $7.50+ h) Wood Deck/Pomh/Vemnda $5U.00 basic charge (Up Vn2OO sq. ft) Flat Rate $100DO (Over2OOsq. ft.) Flat Rate $20OD0 i) Model Homes New Buildings, Additions including interior 0.58 6.30 Interior Alterations 0.24 2.68 1.3 Group O&E (Business and Mercantile Occupancies) e) New Construction 0.60 6.46 b) Restaurants 0.68 7.35 o)RenovoUon/A|heration 0.29 3.15 1.4 a) Group F- (industrial Occupancies) i) New Construction 0.39 4.20 ii) Ranoveiinn/A|Uantion 020 216 2. Demolition Permit Class "A" Flat Rate $50.08 Class "B" Flat Rate $20OD0 3. Conditional Permit Flat Rate $2OO.O0 Plus full permit fee as na|ou|abad under Section 1 Additional Permit Security may berequired. Designated Structure Same aa Section 1. 4' Transfer Permit Flat Rate $75.OU 5. Provisional Occupancy Certificate Flat Rate &25.00 G. Change of Use (no construction) Flat Rate $75.0O 7. Reapplication Flat Rate $7S.0O 8. Plumbing F|xtum- UniL $7.50+ (individual in accordance with building code Table 7.4.Q.3) $5U.00 basic charge Q. Sewer Connection Flat Rate $28O.DO Page om23 \ SCHEDULE ^ErTO BY-LAW NO. u000-0oa-BUILDING continued... 10. Temporary Structure: Portable Buildings (School Portable etc.) $300.00 Placement Permit hnkn.G months) $100.0O plus security Tents ' upVr2.42Osq. ft. (225 sq. m) $ Flat Rate 50.00 'over 2.42Osq. ft. (225 sq. m) Flat Rate $1OO.00 11. Move Permit $10O.O0 plus security 12. Agricultural & Farm Buildings NoAnchitent/Engineer Arch hert/Engi nee r 13. Provisional Occupancy Deposit Deposit fully refundable ifnmre-inspections were required or Building Permit was revised. 14. Inspection o4 wood burning appliance installation 15. Pool Enclosure Fence 0.20 218 825 2.69 Flat Rate $100.00 Flat Rate $75.00 Flat Rate $60.00 16. Signs /Billboards Flat Rate $100.00 17. LLB.(].inmpecdons & letters for occupant loads Flat Rate $75.00 18. Residential Care Home Flat Rate $75.O0 19. Re-inspection Fee (Municipal staff only) Flat Rate $60.00 For Contract staff (Conouhent) Flat Rate $1O0.O0 20. Lot Grading Deposit $2000.00 (refundable (on all new construction and/or renovations) upon satisfactory inspection minus any applicable charges) Note: Special Provisions see payment of fees Section 5 of the By-law. 21' Fees Under Part 8- Ontario Building Code --Sewage Systems Change cd Use Permit $100.00 Consent $100.0O/oi File Search Application $ 50�00 Holding Tank (Class S) $250.00 Leaching pit (Class 2) $100.00 Minor Variance $1OO.00/lot Per - Construction site plans $100.00 Reapplication $100.00 Sewage System Permit $350.00 Septic Bed Replacement $250�00 Septic Tank Replacement $100.00 Severance Application Review $180.00/|nt Site Plan $100.00/|ot Special Inspection $100.00 Subdivision Q180.00/|ot Zoning Amendment $100.00 Page sm23 SCHEDULE ^B^nO BY-LAW NO. unno*e5-BUILDING continued... 22. Payment pf Fees for Schedule B. Sections 1ho21 22.1 Where application is made for uconditional permit, fees and| be paid for the complete project. 22�2VVhere the h*eo payable in respect of an application fora construction or demolition permit issued under subsection 8(1) of the Act oraconditional permit issued under subsection 8(3) cf the Act are based on a floor area, floor area shall mean the total floor space of all storeys above grade (or below grad* for on underground home) measured as the horizontal area between the exterior walls of the building. 22.3 Where fees payable in respect ofan application for achange of use permit issued under subsection 10(1)cd the Act are based ona floor area, floor area shall mean the total floor space of all storeys subject Um the change ofuse. 22�4 The Chief Building Official may, where aproposed building does not adhere to any of the above or where (hem is diapu1n, ua|ou|aVs the estimated value a1 his/her discretion. 22.5 VVhmm the Chief Building Official has placed a valuation on the cost of the proposed work for the purposes of establishing the permit fee, and where disputed by the uppUuant, the applicant shall pay the required foe under protest and' within six months of completion of the project, shall submit an audited statement of the actual nosto, and where the audited costs are determined to be less than the valuation, the Chia/ Building Official shall issue arefund. 23. Refunds 23.1 The holder of a Permit may request the cancellation of the Permit where no construction has commenced and may upon written request to the Chief Building Official, apply for a refund of the fee paid for the Permit. The Chief Building Official may, upon such a request, cancel the Permit and refund an amount equal to not more than 65% of the total fee paid, provided this amount does not reduce the amount retained by the Municipality to less than Fifty Dollars ($50.00). 23.2 Where the holder of a permit has commenced construction and for reason the project is ebundonod. no refund shall be mada, the existing ' onna\nuoUon ahuU be removed or demolished, the construction site aheU be returned to a safe and cleared condition and the Permit shall be cancelled. 24. Construction Prior tu Issuance ofPermit Where construction has been commenced for any reason ono building prior hothe issuance uJapermit, Uhom shall be an additional inspection fee equal to e sum of money equivalent to 25% of the normal permit foe for such work. or $500.00 whichever is greater. VVhom demolition haa, for any reason commenced on a building prior tothe issuance of permit therefore, there shall be an additional inspection fee cf $200.00. Page vofuu TOWNSHIP OF ORO— MEDONTE REPORT s Report No. To: Prepared By: AD M2008-017 Doug Irwin II Meeting Date: i i II Mull do June 25, 2008 Unopened Road Allowance — Line 2 North, • of Moonstone Road West ' IIIMI AI IIII III. i • 7 RECOMMENDATION(S): Requires Action 1K For Information Only It is recommended that: 1. Report No. ADM2008 -017 be received and adopted. 2. That vehicular traffic be prohibited on the unopened section of Line 2 North, from Moonstone Road East northerly to the assumed section currently known as Blueberry Marsh Road. 3. That barricades be erected to prevent vehicular traffic from accessing the aforementioned section of unopened road allowance. 4. And that the Clerk bring forward the appropriate by -law for Council's consideration. BACKGROUND: On October 17, 2007, Council received a request from Michael and Janet Coley to purchase an unopened road allowance adjacent to their property, being Line 2 North, north of Moonstone Road West. At its meeting of June 4, 2008, Council considered Confidential Report ADM2008 -010 and adopted the following motion: Motion No. CW080604 -23 Moved by Hough, Seconded by Evans It is recommended that 1. Confidential Report ADM2008 -010, Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Unopened Road Allowance, Coley) be received and adopted. 2. That the request from Michael and Janet Coley, dated October 4th, 2007, being a request to purchase part of the unopened road allowance, Line 2 North, North of Moonstone Road West, be denied. CORPORATE SERVICES June 25, 2008 Report No. ADM2008 -017 Page 1 of 3 3. That the Clerk and Public Works Superintendent report back to Council on possible alternatives to help address the applicant's concerns. C; 4. And Further That the Applicant be advised of Council's decision. Carried. Council directed staff to investigate alternatives to address the Coley's concerns. ANALYSIS: In order to address the concerns with respect to "off road vehicles" utilizing the unopened road allowance known as Line 2 North, north of Moonstone Road East, it is recommended that vehicular traffic be prohibited on the unopened section of Line 2 North, from Moonstone Road East northerly to the assumed section currently known as Blueberry Marsh Road. It is further recommended that barricades be erected to prevent vehicular traffic from accessing the aforementioned section of unopened road allowance. FINANCIAL: Costs will be depended on the type of barricades erected. POLICIES/LEGISLATION: Municipal Act, 2001, as amended Highway Traffic Act CONSULTATIONS: Public Works Superintendent ATTACHMENTS: CORPORATE SERVICES June 25, 2008 Report No. ADM2008-017 Page 2 of 3 IJ CONCLUSION: That the Clerk bring forward the appropriate by-law for Council's consideration and that the Public Works Superintendent be authorized to proceed accordingly. 11=74% J. rectc rate Services/Clerk A • A .. a . . .. .. . . CORPORATE SERVICES June 25, 2008 Report No. ADM2008-017 Page 3 of 3 THE CORPORATION OF THE 10 j< TOWNSHIP v� Customer Service — Visions and Values Mission Statement The Township of Oro - Medonte is dedicated to provide the highest quality of Customer Service through personal accountability, integrity and respect. Delivered with friendliness and pride to ensure our customers always get THE BEST. Our Employees The Township of Oro - Medonte is committed to provide our employees with equal opportunity for continuous learning and personal growth. Our Customers Our customers trust that we provide services in a manner to protect the individual interest of the citizen and to serve the greater good. Core Values O Optimum Service - Provide quality and timely service in a friendly manner R Respect - Always treat others the way you wish to be treated O Opportunity - Go the extra mile M Mutual - Positive attitude shared with everyone E Excellence - Take pride in our work D Determination - Achieve best results O On -Time - Dependable service delivery N Number One - Our customers are always #1 T Team Work - Working together we generate better solutions E Efficient - Continually improve the quality of our service provided To: Mayor and Members of Council cc: Robin Dunn, C.A.0. A-1. From: Keith Mathieson R.M. File #: L04-11843 Date: June 25, 2008 Roll #: Subject: Laurel View Homes (HV) Inc. — Amendment to Pre-Servicing Agreement The Township of Oro-Medonte entered into a Pre-Servicing Agreement with Laurel View Homes in December, 2001, which was amended in June, 2002, to construct the municipal services in Phase of their proposed development consisting of 66 lots. The legal description in both these Agreements identifies a block of land as PIN #74055-0124, which was to be dedicated to the Township as an emergency access. At the time of entering into the Subdivision Agreement, the access road was identified as Part 2, Plan 51 R-31656, and dedicated to the Township as shown on the attached map. Horseshoe is now going through a proposed sale of their lands and the new owner would like the land identified as PIN #74055-0124 in the Pre-Servicing Agreement removed. As this request is for bookkeeping purposes only and is of no concern to the Township, it is recommended that the Township enters into the Acknowledgement and Direction to remove this parcel from the Pre-Servicing Agreements. auks, Keith �041' is TO: Samuel Nash (Insert lawyer's name) AND TO: GOLDMAN SLOAN NASH & HABER LLP (Insert firm name) RE: Application to Delete Pre-Servicing Agreement #Sc9488 and SC36251 from ('the transaction") PIN 74055-0124 (Insert brief description of transaction) This will confirm that: • I/We have reviewed the Information set out this Acknowledgement and Direction and in the documents described below (the "Documents"), and that this information is accurate; • You, your agent or employee are authorized and directed to sign, deliver, and/or register electronically, on my/our behalf the Documents in the form attached. • You are hereby authorized and directed to enter into an escrow closing arrangement substantially In the form attached hereto being a copy of the version of the Document Registration Agreement, which appears on the webs1te of the Law Society of Upper Canada as of the date of the Agreement of Purchase and sale herein. [Me hereby acknowledge the said Agreement has been reviewed by me/us and that I/We shall be bound by its terms; • The effect of the Documents has been fully explained to me/us, and Vwe understand that I/we are parties to and bound by the terms and provisions of the Documents to the same extent as if I/we had signed them; and • I/we are in fact the parties named in the Documents and I/we have not misrepresented our Identities to you. • 1, am the spouse of , the (Transferor/Chargor), and hereby consent to the transaction described in the Acknowledgment and Direction. I authorize you to indicate my consent on all the Documents for which it is required. DESCRIPTION OF ELECTRONIC DOCUMENTS The Document(s) described in the Acknowledgement and Direction are the document(s) selected below which are attached hereto as "Document in Preparation" and are: ❑ A Transfer of the land described above. ❑ A Charge of the land described above. ❑ Other documents set out in Schedule "B" attached hereto. Dated at , this day of June 20 08 WITNESS THE CORPORATION OF THE TOWNSHIP (As to all signatures, if required) OF ORO—MEDONTE Per: Name: Title: ame: Title: / �-- / Page 2 of 3 RELEASE THE CORPORATION 0F THE TOWNSHIP OF0RO-MEDONTE, having an interest in the property described Aa PIN 74055-0124 being Part of Lot 3 Concession 4(Oro) being PART 9 on Man 51 R-30671, Township of Dn+Mmdonte, do(h hereby release and discharge Laurel View Humes (H\) Inc. and Horseshoe Valley Resort kJ. and the above described property from any legal interest or terms and conditions arising out o/the Pre-Servicing Agreement registered on title on April 2, 2002 as Instrument No. S[9488 and amended by Agreement registered July lO, 2002 as Instrument Mo. 6[36251, and, confirms that this Release is final in nature. Dated this day of June, 2O0O THE CORPORATION OF THE TQWN8HR OF8RO41EDONTE I/We have authority to bind the Corporation kj ry Page 3 of 3 1, SAMUEL HARRY NASH, of the City of Toronto, Province of Ontario DO HEREBYMAKE OATH AND SAY: That I am a solicitor of Goldman Sloan Nash & Haber LLP and have knowledge of the matters herein. That all consents have been obtained from all concerned parties and no other consents are required. From: @MCSS-G-ADO-Accessibility Directorate of Ontario (CSS) [Accessibility.CSS@ontario.cal Sent: June-13-08 5:15 PM Subject: New Funding Available for EnAbling Change Partnership Program - Call for Letters of Interest New Funding Available for EnAbling Change Partnership Program — Call for Letters ofinterest Nouveaux fonds disponibles pour le Programme Inter Actions pour le changement — appel de lettres d'intdrdt IF YOUR INDUSTRY OR SECTOR HAS INNOVATIVE IDEAS ON ACCESS, CONSIDErj THIS PARTNERSHIP PROPOSAL: The Ontario Government is looking for organizations that want to play a leadership role in improving access for people with disabilities and helping organizations meet the requirements of the Accessibility for Ontarians with Disabilities Act and accessibility standards. The EnAbling Change Partnership Program is part of the government's commitment to improve accessibility for people with disabilities. For 2008/09, the program is providing $1 million in funding for strategic partnership projects that will make a significant impact on improving accessibility for persons with disabilities and promoting compliance with the Accessibility for Ontarians with Disabilities Act and accessibility standards. The impact should be broad enough to be felt throughout an industry or sector, or across several sectors. For more information, or to download the Letter of Interest template, visit www.AccessON.ca. Letters of Interest that are submitted on or before June 30, 2008 will be given priority consideration. Select applicants will be contacted by ministry staff to submit a detailed proposal. If you require further assistance, or need the Letter of Interest template mailed to you, you may contact the AODA Contact Centre (Service Ontario): Toll Free: 1-866-515-2025 TTY: 416-325-3408 TTY Toll-free: 1-800-268-7095 We look forward to hearing from you! Ministry o[(l`noouunhy and Social Services, /\ccc*ihi|oy S\xndun]^ Ontario { f�' �� Ideas into action: A leadership initiative to improve access for people with disabilities Ontario ismaking progress on its plan to be accessible to people with disabilities bymzs.This is the goal of the Accessibility for Ontarians with Disabilities Act. In June 2005, the act became law. Under this legislation, the government of Ontario is developing mandatory accessibility standards that will identify, remove and prevent barriers for people with disabilities in key areas of daily living. The first accessibility standard - Accessibility Standards for Customer Service Regulation; Ontario Regulation my/or - came into effect onJanuary \ zoou. Other proposed accessibility standards are being developed m the areas or transportation, information and communication, built environment and employment. About the EnAu000 Change Partnership Program If your industry ur sector has innovative ideas on aoessmonv' consider this partnership proposal: The Ontario Government /s looking for organizations that want u` play a leadership role mimproving access for people with disabilities and helping organizations meet the requirements of the Accessibility for ontar/ans with Disabilities Act and accessibility standards. The enAbono Change Partnership Program /s part ur the government's commitment to improve accessibility for people with u/sumoues. The program provides funding for strategic partnership projects that will mpxr a significant impact on improving accessibility for persons with disabilities and nmmmcmo compliance with the Accessibility for ontariaoswith Disabilities and accessibility standards. The impact should uc broad enough tobc felt throughout an industry v, sector, u, across several sectors. Administered by the Ministry of Community and Social Services' Accessibility Directorate of Ontario, the program seeks partners who have the vision, leadership and commitment to make meaningful progress ^n improving accessibility. The goals m the program are to: • Support sector-wide or cross-sector compliance assistance with the Accessibility for ontar/answith Disabilities Act (mzoA) and accessibility standards uvgcvemp/no educational tools, resources or best practices that can be widely distributed m vm/uateu organizations across the province and across different sectors • Encourage businesses, trade or service associations, or the broader public sector to be leaders and share their knowledge and expertise with other involved partners and support implementation or the legislation • Have positive impact un people with disabilities by removing barriers and meeting clearly identified needs for improving accessibility • Generate lasting results that continually improve accessibility mOntario. Eligible partnership projects Partnerships: "an arrangement between two or more parties who have agreed to work co-operatively toward shared and/or compatible objectives and in which there is: shared authority and responsibility; joint investment of resources and mutual benefits" The Journal of Public Sector Management Projects will be assessed based on their capacity to support sectors in Ontario to comply with the Accessibility for omarlanswith u/qmoueo Act and Ontario's accessibility standards. Projects must be umr/v and cost-effective and have a umau range of benefits that positively impact ncvp/e and organizations beyond project participant,;, Projects must involve others m project implementation and design, include participation ur input rmm people with disabilities and generate experience and expertise that can be shared acmyso,^vns. Ministry of Community and Social Services - Accessibility Standards I` Your project idea will be evaluated against the following eligibility criteria: Here are a few examples of projects that have been funded under this program: ExanmvxaI — rxe/eamnanncrwa am umbrella organization /v Ontario that represented municipalities across the province. The project included the development ma custom/zed accessibility mo/mtm help municipalities comply with Ontario's new customer service standard, a series of regional training sessions held across the province as well asaweus/ue dedicated ooaccessibility. Exammn|ea — rxeleaupartnerwa a large organization representing ,etaocrsmouu/nouepartnent, independent and online merchants across Canada. The partner developed an e'/earn/no module tailored to the needs of the retail sector to help them comply with the customer service standard. Member organizations were kept apprised of new information through email nmmcauons, publications, newsletters and webs/,c postings. The /cau partner also shared information through annual general meetings, conferences and events. we welcome your innovative project suggestions. mvm/nm The government is committing a total of $1 million to support the EnAbling Change Partnership Program for 2008/09. The Ministry of Community and Social Services will share project development and implementation costs, as well as contribute expertise required m make the project a success. Partners must commit to contributing a minimum of 25 per cent of the total project cost. This contribution can be financial nrm'umu through expertise, knowledge or human resources. The following costs are eligible for ministry contribution: • salaries for staff and consultants directly involved m project development and implementation • vumucumn costs nr*e//vcmmes • costs related to project administration and coordination. The program does not hind: • capital ~xpemwum os,quipneot, furniture or building redesign • oum/n/s*a/vo' oneuuc^m/ orov^rorao expenses related man vman"ouon'sunuo/no business amv/um • me"vv 'fom,^m* covox.mnoo,~,oportgroups workplace accommodation or other accessibility measures already required under the Ontario Human Rights Code. Eligibility Criteria Partnership Commitment • Demonstrates leadership in improving accessibility and strong commitment to the purpose of the Accessibility for Ontarians with Disabilities Act and accessibility standards 30 • Wi ing to act as spokesperson, in partnership with the ministry, to support implementation of the Accessibility for Ontarians with Disabilities Act and accessibility standards • Demonstrates strong project management skills and implementation capacity Measurable Targets * Key deliverables meet information and educational needs that will help sector(s) comply or prepare for compliance with an accessibility standard under the Accessibility for Ontarians with Disabilities Act 30 e High visibility and high impact across Ontario in terms of reaching out to organizations and sectors. 9 Project outcomes demonstrate tangible benefit for people with disabilities Sustainabillity and Continuous Improvement • Project has lasting educational value and contributes to raising public awareness and promoting attitudinal change towards full inclusion 25 • Builds capacity within sectors and/or organizations to continually improve accessibility Partnerships and Linkages • Generates experience and expertise that can be shared across groups is • Broad range of experts on accessibility, including people with disabilities, have provided input and advice to project proposal 11 Total 100 Here are a few examples of projects that have been funded under this program: ExanmvxaI — rxe/eamnanncrwa am umbrella organization /v Ontario that represented municipalities across the province. The project included the development ma custom/zed accessibility mo/mtm help municipalities comply with Ontario's new customer service standard, a series of regional training sessions held across the province as well asaweus/ue dedicated ooaccessibility. Exammn|ea — rxeleaupartnerwa a large organization representing ,etaocrsmouu/nouepartnent, independent and online merchants across Canada. The partner developed an e'/earn/no module tailored to the needs of the retail sector to help them comply with the customer service standard. Member organizations were kept apprised of new information through email nmmcauons, publications, newsletters and webs/,c postings. The /cau partner also shared information through annual general meetings, conferences and events. we welcome your innovative project suggestions. mvm/nm The government is committing a total of $1 million to support the EnAbling Change Partnership Program for 2008/09. The Ministry of Community and Social Services will share project development and implementation costs, as well as contribute expertise required m make the project a success. Partners must commit to contributing a minimum of 25 per cent of the total project cost. This contribution can be financial nrm'umu through expertise, knowledge or human resources. The following costs are eligible for ministry contribution: • salaries for staff and consultants directly involved m project development and implementation • vumucumn costs nr*e//vcmmes • costs related to project administration and coordination. The program does not hind: • capital ~xpemwum os,quipneot, furniture or building redesign • oum/n/s*a/vo' oneuuc^m/ orov^rorao expenses related man vman"ouon'sunuo/no business amv/um • me"vv 'fom,^m* covox.mnoo,~,oportgroups workplace accommodation or other accessibility measures already required under the Ontario Human Rights Code. Ontario t Application process The lead organization on the application must be: • incorporated for at least one year • a non-profit trade or service organization • located in Ontario. The lead organization may wish to partner with other organizations in their sector or industry that share the same commitment to improving accessibility for people with disabilities. Public sector organizations, private for-profit organizations and individuals are not eligible to apply as the lead organization. However, they could participate as secondary partners and be involved in project design and/or implementation. Interested applicants must complete the i ­11,rll , ' ­,_ - t template outlining the project goals, objectives and proposed approach. Letters of interest must be signed by the lead organization and received by fax, email or mail by June 30th, 2008. Letters received by this date will receive priority consideration. Original signed copies must be forwarded to: EnAbling Change Partnership Program Accessibility Directorate of Ontario Ministry of Community and Social Services 777 Bay Street, Suite 601A Toronto, Ontario M7A 234 Fax: 416-326-9725 Email: Do not send additional information such as brochures, financial statements, etc. Ministry of Community and Social Services staff will review submissions to identify projects that most closely match the objectives of the EnAbling Change Partnership Program and invite some organizations to proceed to Stage Two. The lead organization will be notified indicating whether the project idea will proceed to Stage Two of the application process. If you require further assistance, or need an application package mailed to you, contact: Toll Free: 1-866-515-2025 TTY: 416-325-3408 TTY Toll-free: 1-800-268-7095 Ministry of Community and Social Services - Accessibility Standards Ontario \� ~~ �_A 011111141011111111A 4.11:4 tivi L" Letter mInterest Template for 20o8/09Funding Accessibility Directorate ofOntario Ministry or Community and Social Services 7rr Bay Street, 6th floor Toronto, Ontario w/xzJ4 Fax number: (416) 326-9725 www�ccexsomza Dear Ministry Representative: We are interested in applying to the EnAbling Change Partnership Program. We understand that if our project idea is selected for further consideration, you will contact us and request us to submit amx proposal. Our project idea is described below: (Maximum 1oowords) Briefly describe the purpose m the project. Include project goals, objectives and proposed approach/steps. Name past experience in /eaumo initiatives to improve accessibility and/or support implementation of the Accessibility for Ontarians with Disabilities Act and accessibility standards. Our idea supports sector-wide compliance with the Accessibility for ontananswith Disabilities Act (Maximum 1mowords) List the key deliverables and describe how the project will help sector($ comply. Include adescription or how educational tools and resources will ue disseminated, estimated costs and timelines for Our project idea impacts a range vr sectors n, groups across the province: (Maximum 5mwords) Identify which sectors m organizations will be impacted by your project and how they will benefit. Include numbers where possible. Our project idea includes measurable targets »v enhance accessibility: (Maximum 5mwords) Describe how people with disabilities will benefit from this project. Include description of how project will remove barriers. Describe the role of people with disabilities in the implementation of this project. Our project idea will positively benefit Ontario communities v^a long-term basio (Maximum 50 words) Explain how your project will have a lasting impact or sustainability on improving accessibility. Our project idea features collaboration: List names of people or organizations that would be involved in the project and include 2-3 bullets describing the area of expertise and the role they would play. Include a website link if available. Our project will cost approximately The duration of the project is from to Provide a brief ucn"puo^ of how the 25 percent contribution will be made. Include the names of secondary partners that you anticipate will be involved and how each one will contribute (/.*. n^anua/' expertise, human resources, etc), Ministry of Community and Social Services - Accessibility Standards I Page 2 of 2 An original signature by the authorized signing authority for the lead proponent is required. Where possible, include a letter of support or signature of partner organizations. Lead proponent Full Le al Name: Any other relevant name under which business is carried on: Authorized siqnature Title: Telephone: Fax: Email: Key Contact Name: Telephone: Fax: Email: Project Partner(s) (add more if required) Full Legal Name: Any other relevant name under which business is carried on: Authorized signature Title: Telephone: Fax: Email: Key Contact Name: Telephone: Fax: Email: Ontario Ministry of CorrinlLinity and Social Services - Accessibility Standards \ \O\ � > What is the EnAm/nm Change Partnership Program? n`mugx the eoAbxnn change Partnership Program, the Ontario government uworking with non-profit organizations »o develop and fund projects that will improve accessibility for people with disabilities. These projects will develop tools and resources that can be used by other organizations across the province to break down barriers that prevent people with disabilities from participating in da''m'uav activities. Who can apply? The lead organization on the application must be a non-profit trade orservice organization that has been incorporated for at least one year and is located in Ontario. Public sector organizations, private for-profit organizations and individuals are not eligible to apply as the lead organization. However, they may participate as secondary partners and be mvnmeu in project design and/or implementation. How do I apply? The application process has two stages: • Stage One Interested applicants must complete and submit a )� Submissions will be reviewed to identify projects that most closely match the objectives of the EnAbling Change Partnership Program. • Stage Two - Short-listed applicants will be contacted and asked to submit detailed proposal for their projects. The Ministry of Community and Social Services will work with organizations to finalize proposals, If approved, a contract will be signed by the ministry and partners. When is our Letter wv Interest due? Letters m interest are due urJune 3zznno. Submissions received onor before this date will receive )nority consideration. Submissions received after this date will be reviewed on a case-by-case basis. +ow will mw know n our project makes uum the second stage? wn/str' staff will contact the lead organization to ask for a detailed project proposal. rnem/n/strvwm hen work closely with organizations to finalize the detailed project proposals. What types of costs does the program cover? The enAuxno change Partnership Program has total mr$1 million u`fund projects in 2008x09. The ministry will sxmnc project development and implementation costs' as well as contribute expertise to make the project successful. Partners must contribute a minimum of 25 per cent of the total project cost. Eligible costs for ministry contribution are: • salaries for staff and consultants directly mvowru in the project • production mproducts, such as publications • project administration and coordination. What is not covered under this funding program? The program does not fund: w expenses such as equipment, fumuurmbunumor*deson • aumm/strauvc, operational or overhead expenses related to an organization's ongoing business activities • therapy programs, counselling or support groups Ministry of Community and Social Services - Accessibility Standards C" • Workplace accommodation or other accessibility measures already required under the Ontario Human Rights Code. What is the maximum amount per proposal that one can apply for? There is no maximum funding amount. Final project costs will be negotiated during Stage Two of the application process. Where can I get an application package? You can download the C-1-o ,,ez, or call: Toll Free: 1-866-515-2025 TTY: 416-325-3408 TTY Toll-free: 1-800-268-7095 Where do I send in my completed Letter of Interest? You can send in the completed Letter of Interest directly to the Accessibility Directorate of Ontario ATTN: Bonnie Han / Fran Reinders EnAbling Change Partnership Program Accessibility Directorate of Ontario Ministry of Community and Social Services 777 Bay Street, Suite 601A Toronto, Ontario M7A 2J4 Fax: 416-326-9725 Email: accessibility@css.gov.on.ca �� D�� 3�cc��/�� /r�/x�v_/ ����J[� C / //�/��//�v��� 0.2--TRU �—�`` � ^saoe^* meOo�m��r�Cm�m klarch 10. 2008 " Township of Oro-Nledonte PO Box |00 |48Linu7South Oro. ON LOL2%0 � Dear kloyor(�zm�� y ������ ���~��0����N� m �����=�= = ���~ MAR 1 ./8 ORO-k8ED[JNTE TOWNSHIP `\L \ 1 OAde�a"1(,3 1 ��'tEest 7 oleu^ona�4.G32�5O0O pax |10'325-5O7/ ��NT�T�N/N�W|� w`�ww./� /w,,.,"."^ �N�T|�N� � .°.w..".`" ����T|0[�^rMU�M\ m/��./.vu� uuum�/� The Ontario HcrugeTrustio pleased iu invite your council k. participate inUe2OO8Heritmge Community Recognition program. 1s Chairman o[ the Trust, | appreciate the many community volunteers \.vhn help preserve our Unique and irreplaceable heritage treasures. | hope you will nominate worthy candidates in your uonmunirvm/that together we can recognize their achievements. With this program, Municipal councils, regional councils, First Nation band councils and Nl�tis community councils can recognize local volunteeo for significant achievements vo prcscrvoOn\ahm`s heritage. Since the program began in 1996. the 'rrust has helped communities publicly acknowledge and celebrate over 2,900 heritage volunteers across the province. Staff and volunteers o[mmmunityand heritage organizations can help identify those who are making exceptional contributions to heritage conservation. | encourage you to work with your local K4unicipu| |{cri/x&eCommittee, Conservation /\u/kority, historical societies. museums, land trusts and other local groups to identify people for nomination to the Heritage Community Recognition program, 1-he 2008 brochure is enclosed. lhonominuhon form iy also available in electronic format at vvx'w. her i|ugetrust.onru. Thc nomination deadline is Frida_v, July 4, 2008. | encourage your Council oo participate in this program and recognize the work being done |n preserve and promote heritage in Your community. )f you have any questions. please do not hesitate kr contact the Ontario Heritage 1'rust at 4 16-325-5000 or receptiont ii her itagetru st.on. ca. Ywn truly, _ / [ lie Hom/urab|eLincoln 'A. A|cxuoder Chairman Ontario Heritage Trust - Program guidelines Page 1 of 4 Ontario feritage trust I central site l feedback i contact I >earch 13itk mao franc.is R0,iMS I iQ a Home / Programs/ Heritage-Community Reso4a0tion... / Program_guid€ lines / Program guidelines Complete the new 2008 PDF form onscreen and send it to us electronically at reception @.heritagetrust.on.ca. • What isheritagO • What3 the _tW tag-e-Community, Recognitio i Program? • Who is. eligi_kie_for.nominatiort? • W_hat_types_of act_iyities_gualify_ for nomination? • How are_ nomin.tions_s4�kZmittgQl • How.are the. recipients. selected? • Who makes the presentations -to recip_mnts? • What _is the, d�adiine for nomination? What is heritage? to top Heritage is everything we have inherited, that we value and wish to preserve for future generations. It is a living legacy that helps us to understand our past, provides context for the present and influences the future. What is the Heritage Community Recognition Program? to top The Ontario Heritage Trust's annual Heritage Community Recognition Program enables municipal and regional councils, First Nation band councils and 146tis community councils to recognize individuals and small project groups who have made significant contributions to heritage preservation in their communities. Who is eligible for nomination? to-top, Any resident of Ontario, over the age of 18, who has made outstanding volunteer contributions to their local community in the area of built, cultural or natural heritage preservation is eligible for nomination. Heritage activities must have been provided without payment. Duties performed during the normal course Ontario Heritage Trust - Program guidelines Noe 2 of 4 of elected, professional or business work are not eligible for recognition. Posthumous nominations are not eligible for recognition. Small project groups may be considered for nomination in the built, cultural and natural heritage categories where the effort is shared. For example: • a small steering or ad -hoc committee responsible for a special project • co-authors of a local history publication • partners who have restored a heritage home The entire membership of an organization is not eligible - for example, Municipal Heritage Committee, historical society or the board of a conservation authority. Individuals who have made exceptional contributions to local heritage preservation for 20 to 24 years may be nominated in the lifetime Achievement category. Individuals with contributions of 25 years or more may be nominated in the category for the Lieutenant Governor's Ontario Heritage Award. What types of activities qualify for nomination? Built heritage: (Photographs of structures must be provided) to top • leadership in the restoration and preservation of heritage structures, for example, buildings and bridges • outstanding contributions as a volunteer member of a Municipal Heritage Committee or other organization dedicated to preserving heritage structures • significant fundraising to support the restoration of a historic structure Cultural heritage: • outstanding contributions as a volunteer with a historical society, museum or historic site • research or writing related to local history • voluntary teaching of local history or traditions • personal collections of local artifacts, heritage photographs or memorabilia that are shared with the community • volunteer participation in activities or events that protect, preserve or promote First Nations, M6hs, Franco- Ontarian heritage or others Natural heritage: • demonstrated leadership in the protection of natural heritage, for example, endangered species habitats, rare Carolinian forests, wetlands and tall grass prairies • significant natural heritage conservation activities by private landowners • outstanding contributions as a volunteer with a local natural heritage organization • significant volunteer work at a conservation authority area or parkland Lifetime achievement (individuals only): • an individual who, for 20 to 24 years, has made exceptional contributions to built, cultural and /or natural heritage conservation (refer to examples of activities above) Lieutenant Governor's Ontario Heritage Award (individuals only): Ontario Heritage Trust - Program guidelines k It C� Page 4 of 4 \ 10 — j Please send completed forms and support material to: Heritage Community Recognition Program Ontario Heritage Trust 10 Adelaide Street East Toronto, Ontario IV15C 133 Additional information may be obtained by contacting the Ontario Heritage Trust at: Telephone: 416-325-5000 Fax: 416-325-5071 E-mail: reception@ heritaggitrust.on.ca Central Site I Feedback I Contac t I Search I Site Map I Contact About Us I Programs I Elgin & Winter Garden Theatres I Rental Venues I Donations I News & Events OfItario This site maintained by the Government of Ontario The Ontario Heritage Trust is an agency of the Ministryof Culture. Privacy I External Links Disclaimer Copyright information: Q_ Queen's Printer for Ontario. Last Modified: June 2, 2008 V_ 2 The Church Woods Team is a strong candidate for the Heritage Community Recognition 0 Program. AKr�,,_ THE CHURCH WOODS This old-growth forest is a 25-acre woodland of mature hardwood and softwood trees. It has exceptional natural and cultural significance to the Village of Shanty Bay. The Church Woods contain over thirty species of trees, including specimens of endangered butternut trees. The Woods are part of a continuous ribbon of forest, parallel to the Lake Simcoe shoreline, stretching from Barrie almost to Orillia. This diverse forest provides an important habitat for woodland wildlife such as pileated and red-headed woodpeckers, several species of warblers and vireos, and other birds and mammals. The marshy areas along the southern boundary form a habitat for frogs and other amphibians. As well, the forest slows the melting of snow in the spring and prevents the run-off of phosphorus and silt into Lake Simcoe. A Forest Rich in History The history of The Church Woods has been closely linked to the historic St. Thomas Anglican Church ever since the construction of the church in the 1830s. Timber from the woods helped frame the church, and the pews still in use today were constructed from butternut trees in The Church Woods. Since that time nearly two centuries ago, The Church Woods have been safeguarded by generations of the O'Brien and Wilson families, now represented by members of the Crooks, Bigelow and Lockie families. Although the family members of this generation of descendents are scattered widely from their Shanty Bay roots, they share memories of many happy childhood hours in The Church Woods, including the weekly walk to Sunday School amongst the trees. To honour those memories and their ancestors' respect for their environment, they wished to preserve this delightful woodland for the enjoyment of the people of Shanty Bay. The Church Woods Team In 2006, a committee of neighbours; (Tim Crooks, Catharine Nixon, Suzanne Robillard, Jim Swan, Vicki Hand, and Brenda and Stan Glazer) enlisted the help of The Couchiching Conservancy to purchase The Church Woods. The Conservancy is a land trust based in Orillia, which works with landowners and other groups and agencies across the north Simcoe region to protect natural lands. Preserving The Church Woods quickly became a community project. The owners agreed to sell the property at less than its appraised value. Committee members spent hundreds of hours soliciting donations. The Township of Oro-Medonte pledged substantial support. Over 150 local families and businesses contributed, raising over $600,000 in funds to make the purchase possible. TOWNSHIP • ORO-MEDONTE COMMITTEE OF ADJUSTMENT MEETING AGENDA ty COUNCIL CHAMBERS Thursday, June 19, 2008 Michelle Lynch assumed the Chair and called the meeting to order. Present: Chair Michelle Lynch Member Lynda Aiken Member Rick Webster Member Bruce Chappell Regrets: Member Garry Potter Staff Present: Steven Farquharson, Intermediate Planner Marie Brissette, Deputy Secretary Treasurer CA080619-01 Moved by Chappell, Seconded by Webster 4911=1 It is recommended by the Committee of Adjustment that: the agenda for the Committee of Adjustment meeting of Thursday, June 19th, 2008 be received and adopted as amended: 5 i) Amend 2008-A-06 to 2008 -A -16 5 n) Amend 2008-13-02 (Revised) to 2008-B-03 (Revised) Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" 4. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Committee of Adjustment Meeting of May 15, 2008. CA080619-02 Moved by Webster, Seconded by Aiken It is recommended by the Committee of Adjustment that: the minutes of the Committee of Adjustment meeting of Thursday, May 15th, 2008 be received and adopted as presented. Carried. a) Application: 2008-B-17to2008-B-18 Applicant: Anne Jassoy Location: Lot 26, Con. 7, 26 Lakeshore Road West (Formerly Township of Oro) Proposal: Sever 2 Lots CA080619-03 Moved by Webster, Seconded by Aiken Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008 -B -17 to 2008 -B -18 (Anne Jassoy) for 26 Lakeshore Road West, Lot 26, Concession 7 (Formerly Township of Oro), in order to receive and consider comments from the Lake Simcoe Regional Conservation Authority, as per their request dated June 12, 2008. Carried. Page 2 Committee of Adjustment Minutes — June 19, 2008 "I Applications 2008-B-20 (Item 5b)), 2008-B-21 (Item 5c)) and 2008 -A -17 (Item 5c)), were considered jointly. b) Application: 2008-B-20 Applicant: Glen Oldfield Location: North Part of Lots 2, Concession 1, 8882 Highway 12 (Formerly Township of Orillia) Proposal: Boundary Adjustment c) Application: 2008-B-21 Applicant: Glen Oldfield Location: North Part of Lots 2, Concession 1, 8882 Highway 12 (Formerly Township of Orillia) Proposal: Technical Severance d) Application: 2008-A-17 Applicant: Glen Oldfield Location: North Part of Lots 2, Concession 1, 8882 Highway 12 (Formerly Township of Orillia) Proposal: Variance - Frontage Michael and Mabel Sim expressed concerns over the width of the proposed driveway, noted that various trees would be removed, and questioned access for emergency vehicles. The Sims informed the Committee of continuous vehicular travel and noise issues. John and Rosalee Bard noted that the proposed driveway was a hydro corridor providing hydro service to adjacent properties and questioned whether poles would be removed to accommodate the driveway. Diane Pappas expressed concern over snow removal and storage, noted the wetlands in the area of the proposed driveway. Colleen Hughes articulated concerns of an additional driveway in a congested area. The Committee received comments from the Ministry of Transportation. The Committee directed staff to circulate the application to Hydro and the Township's Fire Department. CA080619-04 Moved by Chappell, Seconded by Aiken Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008-B-20, 2008-B-21 and 2008 -A -17 (Glen Oldfield) for North Part of Lots 2, concession 1, 8882 Highway 12 (Formerly Township of Orillia), in order to receive and consider comments from the Applicant, as per his request on June 18th, 2008. Carried. Page 3 Committee of Adjustment Minutes - June 19, 2008 e) Application: 2008-B-24 to 2008-B-30 Applicant: Paul and Cynthia Crooks Location: Lot 15, Concession 11 (Formerly Township of Oro) Proposal: Sever 7 Lots Robert Ward informed that the area was a high traffic area, noted environmental issues in the area, and noted that the school in the area was at capacity. Greg May noted that the application was precedent setting, and outlined a crick in the area. Steve and Dayle CoDyre questioned whether the area could support additional wells, noted various environmentally sensitive lands as well as a river, the high traffic and fear of the area resembling a subdivision. Lynda Roe supported the development. Sherry McKinnon reiterated the comments regarding the environmentally sensitive lands and the school being overloaded, and noted various wildlife in the area. CA080619-05 Moved by Aiken, Seconded by Webster Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008-8 -24 to 2008-B-30 (Paul and Cynthia Crooks) for East Part of Lot 15, Concession 11 (Formerly Township of Oro), in order to receive and consider comments from the Lake Simcoe Regional Conservation Authority, as per their request dated June 12, 2008. Carried. Page 4 Committee of Adjustment Minutes — June 19, 2008 f) Application: 2008-B-31 to 2008-B-32 Applicant: Paul and Cynthia Crooks Location: East Part Lot 15, Concession 11, 1472 15116 Sideroad (Formerly Township of Oro) Proposal: Sever 1 Lot and Boundary Adjustment The Committee directed staff to circulate the Township's Building Department to address concerns regarding the shared septic and well. CA080619-06 Moved by Aiken, Seconded by Chappell Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008-B-31 to 2008-B-32 (Paul and Cynthia Crooks) for Lot 15, Concession 11 (Formerly Township of Oro), in order to receive and consider comments from the Lake Simcoe Regional Conservation Authority, as per their request dated June 12, 2008. Carried. Page 5 Committee of Adjustment Minutes — June 19, 2008 a A licant: Location: Proposal: i '� V3 - kb Ian Johnstone Lot 22, Concession 10, 274 Line 9 South (Formerly Township of Oro) Boundary Adjustment CA080619-07 Moved by Aiken, Seconded by Webster Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008-B-22 (Ian Johnstone) for 274 Line 9 South, Part of Lot 22, Concession 10 (Formerly Township of Oro), in order to receive and consider comments from the Lake Simcoe Regional Conservation Authority, as per their request dated June 13, 2008. Carried. Page 6 Committee of Adjustment Minutes - June 19, 2008 h) Application: 2008-B-23 Applicant: Indian Park Association Location: Lot 3, Concession 6, RP M-8, Block D, Township of Oro) Proposal: Creation of New Lot Andria Leigh, Agent for the IPA was present. 15 Algonquin Trail (Formerly Anne Budge suggested the subject property be sold or donated to the Township, provided a descriptive overview of the IPA. The Committee received comments from Melanie Franner and the Nottawasaga Valley Conservation Authority. CA080619-08 Moved by Aiken, Seconded by Webster It is recommended that the Committee of Adjustment grant provisional consent to Application 2008-13-23 for the creation of a new recreational lot, having an area of 0.5 hectares and frontage on Algonquin Trail of 110 metres subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution; 4. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 7 Committee of Adjustment Minutes — June 19, 2008 i) Application: 2008-A-16 Applicant: Raymond Dumont Location: Lot 10, Concession 1, 2109 Gore Road (Formerly Township of Oro) Proposal: Variance — Max Floor Area and Setback to EP Zone Me= CA080619-09 Moved by Aiken, Seconded by Webster Be it resolved that the Committee of Adjustment defers the discussion and decision for application 2008 -A -16 (Raymond Dumont) for 2109 Gore Road, Concession 1, East Part Lot 10 (Formerly Township of Oro), in order to receive and consider comments from the Nottawasaga Valley Conservation Authority. Carried. Page 8 Committee of Adjustment Minutes — June 19, 2008 j) Application: 2008-A-18 Applicant: Brent Laing and Leah Friesen Location: Lot 27, Plan M10, 39 Pine Ridge Trail (Formerly Township of Medonte) Proposal: Variance - Shed Located in Front Yard Leah Friesen was present. CA080619-1 0 Moved by Chappell, Seconded by Webster It is recommended that the Committee of Adjustment approves Variance Application 2008-A- 18, for the construction of a detached accessory structure having an area of 11.8 square metres, to be located 14.9 metres from the front property line, subject to the following conditions: 1. That the detached accessory building, notwithstanding Section 5.1.3 a), otherwise meet with all other provisions for detached accessory buildings; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the detached shed be located no closer than 14.9 metres from the front property line, in accordance with the sketch submitted with the application; 3. That the applicant obtain any permits and/or approvals, if required, from the Nottawasaga Valley Conservation Authority; 4. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13 Carried. Page 9 Committee of Adjustment Minutes — June 19, 2008 k) Application Applicant: Location: INTO 0 =45 2008-A-19 Mike and Wendy Guthrie North Part Lot 22, Concession 11, 193 Line 10 South (Formerly Township of Oro) Variance - Side Yard Setback for Barn Mike Guthrie was present. The Committee received correspondence from Clayton Perry. CA080619-11 Moved by Aiken, Seconded by Webster It is recommended that the Committee of Adjustment approves Variance Application 2008-A- 19, being for the construction of an agricultural structure having an area of 148 square metres, to be located 8 metres from the north interior side lot line, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the agricultural structure be located no closer 8 metres from the north side lot line; 2. That the applicant obtain any permits and/or approvals, if required, from the Lake Simcoe Region Conservation Authority; 3. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13 Carried. Page 10 Committee of Adjustment Minutes — June 19, 2008 1) Application Applicant: Location: IN * #* ff LOMA 11:111-1 • Joanne Davison and Gordon Kennedy Lot 27, Concession 7, 92 Lakeshore Road West (Formerly Township of Oro) Variance - Front Yard Setback It is recommended that the Committee of Adjustment approves Minor Variance 2008-A-20, being to grant a reduction for the front yard setback from 6.5 metres to 4.7 metres for the construction of a balcony having a floor area of 14.1 square metres, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report so that the balcony be located no closer than 4.7 metres from the front lot line 2. That the applicant receive any necessary permits and/or approvals from the Lake Simcoe Region Conservation Authority, if required; 3. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 11 Committee of Adjustment Minutes — June 19, 2008 t t e. % I I I V'I m) Application: 2008-A-21 Applicant: Lawrence Crook Location: Lot 9, Plan 104 RP 51 R2540, 1180 Line 2 South (Formerly Township of Oro) Proposal: Expansion of Non-Conforming Use and Accessory Structure in Front yard CA080619-13 Moved by Chappell, Seconded by Aiker It is recommended that the Committee of Adjustment approves Application 2008-A-21 subject to the following conditions: 1. That the applicant obtain the necessary permit(s) and approval(s) from the Lake Simcoe Regional Conservation Authority, if required; 2. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 12 Committee of Adjustment Minutes — June 19, 2008 n) Application: Applicant: Location: Proposal: CA080619-14 Moved • ChapA: 2008-B-03 (Revised) Anthony and Dianne Keene West Half Lot 24, Concession 8, of Oro) Creation of a New Lot ell, Seconded by Webster It is recommended that the Committee of Adjustment grant provisional consent to Application 2008-B-03 (Revised) for the creation of a new residential lot, having an area of 0.3 hectares and frontage on Ridge Road East of 38 metres subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. The applicant enters in to a Site Plan Control agreement to address the requested conditions of the Lake Simcoe Conservation Authority. 4. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 5. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution. Carried. Page 13 Committee of Adjustment Minutes — June 19, 2008 6. STAFF REPORTS: n % a) Marie Brissette, Deputy Secretary Treasurer Re: Tree cutting by-law update I in NO me I 17Z, It is recommended that the verbal information received from Marie Brissette, Deputy Secretary Treasurer, re: Tree Cutting By-law, be received. Carried. 7. NEW BUSINESS a) Appoint Steven Farquharson as Secretary Treasurer CA080619-16 Moved by Aiken, Seconded by Chappell It is recommended by the Committee of Adjustment that: Steven Farquharson be appointed Secretary Treasurer. Carried. R-300i •�� CA080619-17 Moved by Chappell, Seconded by Webster It is recommended that we do now adjourn at 1:25 p.m. until 9:30 a.m., Thursday, July 17th 2008 or at the call of the Chair. Carried. Chairperson Michelle Lynch Deputy Secretary-Treasurer Marie Brissette (NOTE: A digital recording of this meeting is available for review.) Page 14 Committee of Adjustment Minutes — June 19, 2008 TOWNSHIP • ORO-MEDONTE ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Present: W= Council/Staff Present: Thursday, June 19, 2008 @ 7:30 p.m. Council Chambers Bob Barlow Wilf McMechan John Bosomworth Gerry Murphy David Edwards Doug Shelswell Ruth Fountain Beverley Smith Josephine Martensson-Hemsted Steve Cromwell Meryl Drake Susan Grant Don Hanney Margo Holt Allan Johnson David Kennedy Andria Leigh Lynette Mader Councillor Sandy Agnew Doug Irwin, Clerk Jacinta McNairn Andy McNiven Avery Parle Jim Purnell Mike Vandergeest Kim Wand Peter Wigham Jim Woodford Councillor Mel Coutanche Marie Brissette, Committee Coordinator Per Section 4.2 of the Township of Oro-Meclonte's Procedural By-law No. 2007-136, at 8:03 p.m. the meeting stood adjourned until the next regular meeting, as there were insufficient members to constitute quorum. The next meeting of OMEGA shall be held on Thursday, September 18, 2008, at 7:30 p.m. in the Council Chambers of the Township of Oro-Medonte Administration Office. THE CORPORATION • THE TOWNSHIP OF ORO-MEDONTE CITIZEN OF THE YEAR ADVISORY GROUP MINUTES Monday, June 16, 2008,10:12 a.m. CHAMBERS Present: Joan Reid, Edna Caldwell, Donald McArthur, Berit McArthur, Patricia Shellswell, Don Walker, Peter Kurtz, Allan Sinton, Fay Craig, Betty Veitch, Jean Crawford, Allan Brown Regrets: Joanne Tinney, Marion Wright, Joanna McEwen Staff Present: Janette Teeter, Deputy Clerk; Marie Brissette, Committee Co-ordinator Janette Teeter opened the meeting at 10:12 a.m. Motion No. CY080616-1 Moved by Betty Veitch, Seconded by Jean Crawford It is recommended that the Chairperson for the 2008 Citizen of the Year Advisory Group be Allan Sinton as voted by the Advisory Group. Carried. Moved by Edna Caldwell, Seconded by Donald Walker It is recommended that the Agenda for the 2008 Citizen of the Year Advisory Group meeting of Monday, June 16, 2008 be received and adopted. Carried. ej- I I I �l Pill !JL*J L, I mrol LN I By-.vm I I I k, I I W-11 I I k i SWARTIT1.3 . Moved by Pat Shellswell, Seconded by Peter Kurtz It is recommended that the minutes of the Citizen of the Year Committee meeting held Monday, June 11, 2007 be received and adopted as printed and circulated. Carried. 5. PRESENTATION OF LETTERS OF NOMINATION AND DISCUSSION RE: NOMINEES Discussion. Motion No. CY080616-4 Moved by Peter Kurtz, Seconded by Fay Craig It is recommended that the nominations for Citizen of the Year must be signed by the nominator and will be advertised accordingly. WE M-0 6. VOTING ki I : 1 0 0 Moved by Jean Crawford, Seconded by Berit McArthur It is recommended to Council that the 2008 Oro-Medonte Citizen of the Year be Bernice and Miles Hickling, as voted by the Advisory Group. 7a). FURTHER BUSINESS Discussion. Carried. Citizen of the Year Advisory Group Meeting June 16, 2008, Page 2 .11 0:10 0 0 Moved by Peter Kurtz, Seconded by Edna Caldwell It is recommended that we do now adjourn at 11:03 a.m. li C%, C Carried. Citizen of the Year Advisory Group Meeting June 16, 2008, Page 3 TOWNSHIP • ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM June 23, 2008, 7:03 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Public Representatives Linda Babulic II Roy Hastings Tom Kurtz h1ary-*-, Larry Tupling Staff Present: Robin Dunn, Chief Administrative Officer; Glenn White, Senior Planner; Steve Farquharson, Intermediate Planner; Nick McDonald, Meridian Planning Consultants Ltd.; Janette Teeter, Deputy Clerk Also Present: Bruce Hoppe, Robert & Eleanor Hale, Brent & Sheri Hale, Christine Bergland, Jennifer Cooper, Betty Veitch, Lynette Mader, Dave Mader, Ambrose Cook, Denise Lee, R. Rankine, S. Dudding; S. Pynn, G. Sargent, J. Banville, E. Banville 1. OPENING OF MEETING BY CHAIR Deputy Mayor Hough assumed the chair and called the meeting to order. Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, June 23, 2008 be received and adopted. Carried. 9 W 1:4 • Igo] F'.14001V 17110 14MYN I;V_A I" Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that the minutes of the Planning Advisory Committee Meeting held on May 26, 2008 be received and adopted. Carried. 5. DEPUTATIONS: None 6. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2008-ZBA-04, 1310 Moonstone Road West, Concession 3, South part of Lot 16 (Medonte), Township of Oro- Medonte, (Brent Hale). Deputy Mayor Ralph Hough called the public meeting to order at 7:04 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 39, R.S.O. 1990 c. P. 13, to obtain public comment with respect to a proposed Temporary Use By-law, Application 2008-ZBA-04 (Hale), South part of Lot 16, Concession 3, (Medonte), 1310 Moonstone Road West, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on May 29, 2008 and posted on a sign on the subject property on May 29, 2008. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated June 20, 2008. Glenn White, Senior Planner, explained the purpose and effect of the proposed amendment. Planning Advisory Committee Meeting June 23, 2008, Page 2 4- The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that written submissions will be received at the Township offices until July 7, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:11 p.m. U W-11 0 10 11 ON Le-l". U U a) Report No. DS 2008-040, Glenn White, Senior Planner, re: Proposed Zoning By- Law Amendment Application 2007-ZBA-08, RDR Marine Systems, 551 Line 9 South, Part of Lot 24, Concession 10, (Oro), Township of Oro-Medonte. Moved by Roy Hastings, Seconded by Linda Babulic It is recommended that 1. Report No. DS 2008-040, Glenn White, Senior Planner, re: Proposed Zoning By-law Amendment Application 2007-ZBA-08, RDR Marine Systems, 551 Line 9 South, Part of Lot 24, Concession 10 (Oro), Township of Oro-Medonte, be received and adopted. 2. And Further That it is recommended to Council that Application 2007-ZBA-08, RDR Marine Systems proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Planning Advisory Committee Meeting June 23, 2008, Page 3 b) Nick McDonald, Meridian Planning Consultants Ltd., memorandum correspondence re: Craighurst Secondary Plan — Update [to be distributed electronically]. a • Items b) and c) were dealt with at the same time. It is recommended that 1. Report No. DS 2008-42, Nick McDonald, Meridian Planning Consultants Ltd., re: Craighurst Secondary Plan be received and adopted. 2. That it is recommended to Council to support, in principle, future development in Craighurst on the basis of full municipal services. 3. That Meridian Planning Consultants Ltd. be authorized to prepare three Concept Plans for the Craighurst Settlement Area based on the premise that development will be serviced by municipal sewer and water services in accordance with Provincial Policy. 4. That the presentation of the three Concept Plans and the holding of two open houses, to be held in the Craighurst community, to present and obtain comments on the Concept Plans in the Fall of 2008 be authorized. 5. And Further That a draft Secondary Plan for Craighurst be presented to Planning Advisory Committee before a decision is made to hold a formal public meeting under the provisions of the Planning Act. Defeated. a) Mary (Betty) Veitch, correspondence dated June 1, 2008 re: Craighurst Secondary Plan. Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that the correspondence dated June 1, 2008, from Mary (Betty) Veitch, re: Craighurst Secondary Plan be received and referred to staff for consideration in the Craighurst Secondary Plan. Carried. Planning Advisory Committee Meeting June 23, 2008, Page 4 IRUSTMM,_ •• .1 M i�l;ig�lll�f�,ii��f���f!ilill! 11111111i 111 11 • 111!110!� It is recommended that the verbal information presented by Mayor H.S. Hughes re: Growth Plan update be received. b) Tom Kurtz, re: Source Water Protection Committee Update. 41 , 101109=2 I Carried. It is recommended that the verbal information presented by Tom Kurtz re: Source Water Protection Committee update be received. Carried. c) Nick McDonald, Meridian Planning Consultants Ltd. / Glenn White, Senior Planner, re: Shoreline Official Plan Policy. Glenn White, Senior Planner distributed correspondence to members of the Committee. Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that the verbal information presented by Nick McDonald, Meridian Planning Consultants Ltd. / Glenn White, Senior Planner, re: Shoreline Official Plan Policy be received. Carried. Planning Advisory Committee Meeting June 23, 2008, Page 5 10. ADJOURNMENT JV It is recommended that we do now adjourn at 9:47 p.m. Chair, Deputy Mayor Ralph Hough Senior Planner, Glenn White Planning Advisory Committee Meeting June 23, 2008, Page 6 Your Worship Harry S. Hughes, 720 Spadina Avenue Tel. 416.367.5900 Suite 315 Fax: 416.367.1642 Toronto, Ontario www.cstd.ca M55 2T9 Declare September 22 -26, 2008 Learn C Work Week! �� AEG Y oi:�O MEN � \,NNSO�?_--- 13Q, It is well documented that Canadian firms are falling behind in investing in skills development. However, it is also well documented that learning has a positive impact on key business measures such as job performance and productivity. Learn (a, Work Week is a weeklong celebration which includes a number of activities and events designed to promote the importance of workplace learning and performance to key stakeholders and the public -at- large. The goals of the Learn @ Work Week initiative are: • Raise awareness of the impact of workplace learning • Celebrate the best practices of workplace learning • Celebrate the success of the `learning organization' An important part of Learn (c? Work Week is public support by political leaders for the importance of workplace Learning and development. In this regard, we are asking that you declare the week of September 22nd — 26th, 2008 as Learn C Work Week in your community. Last year, 13 municipalities, including the City of Vancouver, participated by declaring it Learn �� Work Week! We would be pleased to acknowledge your support on our organizational website www.cstd.ca as a Learn (a,, Work Week Champion. The Canadian Society for Training and Development is a national, not -for- profit, membership association serving the field of workplace learning and performance. CSTD has more than 2,300 members drawn from the public, private, non- for - profit and labour sectors. Attached please find a sample proclamation for your use. Please send your completed proclamation to mcinbers a cstd ca. Thank you in advance for your support. Si ycerely, �90L�� Lynn Johnston, CAE President Canadian Society for Training and Development to Societe canadienne pour to formation et le perfectionnement Partners fnr Teaming and performance Par[ena,,es de Cappren(iisage e de Ia Performance C{0 if Y i Your Worship Harry S. Hughes, 720 Spadina Avenue Tel. 416.367.5900 Suite 315 Fax: 416.367.1642 Toronto, Ontario www.cstd.ca M55 2T9 Declare September 22 -26, 2008 Learn C Work Week! �� AEG Y oi:�O MEN � \,NNSO�?_--- 13Q, It is well documented that Canadian firms are falling behind in investing in skills development. However, it is also well documented that learning has a positive impact on key business measures such as job performance and productivity. Learn (a, Work Week is a weeklong celebration which includes a number of activities and events designed to promote the importance of workplace learning and performance to key stakeholders and the public -at- large. The goals of the Learn @ Work Week initiative are: • Raise awareness of the impact of workplace learning • Celebrate the best practices of workplace learning • Celebrate the success of the `learning organization' An important part of Learn (c? Work Week is public support by political leaders for the importance of workplace Learning and development. In this regard, we are asking that you declare the week of September 22nd — 26th, 2008 as Learn C Work Week in your community. Last year, 13 municipalities, including the City of Vancouver, participated by declaring it Learn �� Work Week! We would be pleased to acknowledge your support on our organizational website www.cstd.ca as a Learn (a,, Work Week Champion. The Canadian Society for Training and Development is a national, not -for- profit, membership association serving the field of workplace learning and performance. CSTD has more than 2,300 members drawn from the public, private, non- for - profit and labour sectors. Attached please find a sample proclamation for your use. Please send your completed proclamation to mcinbers a cstd ca. Thank you in advance for your support. Si ycerely, �90L�� Lynn Johnston, CAE President Canadian Society for Training and Development to Societe canadienne pour to formation et le perfectionnement kE"t E I �VE D 1�6 June 11, 2008 6 JUN 1 i 7606 ORO -Plt ED 0NTE TOVVNSA -{;P Tel: 905895.1281 Friends of the Lake Simcoe Watershed, 1.800465.0437 We are very leased to send you a co of our latest publication: the Lake Fag 905 :853.5881 rY p Y copy p &Mail: info @lsrca.on.ca Simcoe Watershed Report Card 2008. This report card was completed by the Web: www.lsrca.on.ca Lake Simcoe Region Conservation Authority (LSRCA) in accordance with standards endorsed by Environment Canada, the Ontario Ministry of the 120 Bayview Parkway Environment, and Conservation Ontario. Box 282 Newmarket, Ontario We are quite proud of this document. It is a meaningful summary of our enduring L3Y 4x1 effort to provide science -based information about the lake and watershed. It presents our findings in common language that non - scientists can understand. And it has been distributed to 165,000 households in an effort to share the results so that all citizens can participate in collective effort to achieve the balance that is needed in the watershed. These are important accomplishments for the LSRCA. In the monitoring work upon which this report card is based, certain carefully selected indicators were used to report on the health of the lake and each tributary subwatershed. These indicators were chosen for their contribution of meaningful information about certain aspects of the health of the watershed, giving us early warning of changes in the ecosystem. Also, the combination of indicators helps us understand the larger picture about the condition of our environment. We can then target these environmental changes to investigate their causes and to recommend cooperative action. We appreciate the support of our many partners listed on the back cover of the report, and we look forward to continuing to collaborate with them in the important work that lies ahead. Sincerely, A D. i Chief Administrative Officer Watershed For Life � i �: �.�a Monitoring the Lake Simcoe Watershed Monitoring and protecting the watershed is a very important part of our overall effort to preserve the health of the environment upon which we all depend. The Lake Simcoe Region Conservation Authority (LSRCA) works with our partners year -round to provide the best scientific investigation of the health of the watershed and to establish programs for its protection and restoration. This includes continually monitoring, evaluating and communicating the results. One way to inform our community about the health of our watershed is through this report card. The conservation authority, Environment Canada and the Province of Ontario operate monitoring sites throughout the watershed where information is collected to monitor its health. At these stations, we measure: • precipitation, weather and temperature; • the quality and quantity of water that flows through the tributaries (surface water); • the quality and quantity of water below the ground (groundwater); • fish in the lake and in the tributaries; organisms that live at the bottom of the lake and its tributaries; • land characteristics including forested areas, hardened surfaces & streamside areas; • stotmwater. How is the information gathered? • 12 precipitation and climate gauges throughout the watershed; • 12 flow monitoring stations in the watershed; • groundwater monitoring of 14 wells at 11 sites; • thermometers in waterways throughout the watershed; • site visits and an advanced land classification system; • seasonal inventories of fish and other aquatic life forms; • 18 water quality stations within the tributaries; • 12 water quality monitoring stations on the lake. © 2008 Lake Simcoe Region Conservation Authority -- LEGEND — Lake Monitoring Flow Station Water Quality Site Groundwater Site ® Benthic Site Temperature Site 1111 Fish Site The Lake Simcoe watershed A watershed is the area of land that drains into a body of water such as a stream, river, or lake. The Lake Simcoe watershed is a large area of approximately 3,303 km2 sweeping north from the Oak Ridges Moraine through parts of York and Durham Regions, Simcoe County, and the cities of Barrie, Orillia, and Kawartha Lakes, crossing 23 municipal boundaries. All this land drains into Lake Simcoe, either directly or through streams and rivers (tributaries), each of which has its own smaller drainage area, called a subwatershed. The Lake Simcoe watershed is a resource of immeasurable value to those who live in, on and around the lake. It provides a source of clean drinking water for eight communities and assimilates waste from 14 water pollution control plants. The watershed is home to 400,000 residents, hosts many thousands of tourists, is considered the "Ice Fishing Capital" of Canada and nurtures a thriving agricultural community. It provides recreation, aesthetic beauty, and habitat for fish and wildlife. This report card has been developed to share the resuits of our scientific evaluation of the lake and its watershed. It is a progress report that advances the findings published in the State of the Lake Simcoe Watershed Report in 2003. As we monitor the watershed, several features are measured with particular attention. These features are known as indicators because they help to define characteristics of the environment. Indicators can give us early warning by signalling changes in the ecosystem. They help us understand how the health of all the interdependent features of the watershed might be affected by such things as changes in land use, weather, or pollution. This report card was completed by the Lake Simcoe A watershed is the area of land that drains into a body of water Region Conservation Authority as part of such as a stream, river, or lake. The Lake Simcoe watershed is a Conservation Ontario's performance measurements large area of land that drains into Lake Simcoe either directly and in accordance with standards endorsed by or through streams and rivers (tributaries), each of which has Conservation Ontario, Environment Canada, and the its own smaller drainage area, called a subwatershed. Ontario Ministry of the Environment. The Province of Ontario is currently leading the development of a Lake Simcoe Protection Act, part of which may include further report card standards. '4t11hat is an indicator? An indicator is a certain feature of the environment that, because of its special characteristics, is able to give us signs whether the environment is healthy, and when it is changing. These indicators can be qualities of the water, plants, animals, soil, or air. The importance of a watershed approach As we measure these indicators to understand what they all mean, it is important to keep them in context. The environment is a complicated system where the health of every living thing depends upon everything else. All factors are interdependent. It's only when we examine them together that we understand how changes interact with each other to tell a story about the health of the watershed. Each of the indicators in this report provides meaningful information about one hat is a tributary° aspect of the health of the watershed. But it's the combination of all these indicators that tells the larger story. A tributary is a creek, stream or river that flows into Lake Simcoe. Results for a single indicator can't always be explained by the reasons we first Each has its own drainage area suspect. When a stream runs dry, for example, one might assume that too many that is called a subwatershed people are taking water from it. The real reasons might have more to do with because it is part of the larger weather patterns, shortages of water below the ground, or the fact that the stream Lake Simcoe watershed. has a history of low water flow and dries up most summers. By monitoring and recording scientific information over time, we establish patterns that help us understand what is actually happening in the watershed. What the grades mean This report card provides two sets of indicators: tributary indicators and lake indicators. Within this report, a separate page describes each of the tributary indicators and provides a map showing a grade for each subwatershed based on that indicator. The lake indicators 'Ate described without grades because, for many of them, simple grade ranges are not practical. If you read that section, though, you will have a good understanding of the relative health of the lake and how it is monitored. Each indicator is explained later in simple terms that describe why each one is important. Streamside vegetation Forest cover Forest interior Phosphorus concentration Fish community Benthic invertebrates Hardened surfaces Stormwater Lake, indicators Oxygen Phosphorus Water clarity Benthic invertebrates Aquatic plants Fish community What the grades mean (continued) The grades in this report card are based on established standards that are recognized by such organizations as Conservation Ontario, Environment Canada, the Ontario Ministry of the Environment, and academic institutions. The grades range from "A° which is the highest grade, to "E "which is the lowest. The grades for each subwatershed are based on the latest available data and tell you about their condition at the present. Monitoring their health will continue, and future report cards will keep you updated. Although the grades A through E have the same significance throughout, the measuring Grades system is different for each indicator. The amount of phosphorus in the water and the amount Oro Creeks North of forest cover, for example, require very different kinds of measurement. Overall, the closer the A = Excellent grade is to an A, the better the indication of a healthy subwatershed. For some subwatersheds, B = Very good grades were calculated as average scores for multiple test sites. C = Good This grading system is a simplified way of reporting complex scientific information. It provides a D = Fair E = Poor quick understanding of environmental health in a way that is easy to read and easy to Uxbridge Brook understand. If you are interested in more detailed information, you may browse our library at: • www.lsrca.on.ca /Studies • www.lsrca.on.ca /Monitoring • http: / /lsems.info /techreports 14 _ 3� When we established the grade ranges, we tried to keep them realistic. While it would be ideal to have 50% of the watershed covered by forest, for example, this is not likely to happen. So, for the'forest cover' indicator, where 25.6% is thought to be the minimum necessary for balanced health, we gave an A grade to subwatersheds with more than 25.6% forest. Also, an'A' grade is not always attainable: forest cover in the small subwatersheds within a city, for example, is very unlikely to increase where there is little opportunity to reforest. However, in a watershed approach, other opportunities do exist and it's important to continue to pursue those opportunities in order to achieve the best grade possible for the overall health of the Lake Simcoe watershed. This report card represents an important benchmark that we can use to monitor change, evaluate our progress, and identify the issues that require our attention. Taking all factors together in a watershed approach, we can monitor our collective effort to protect the environment and find a balance for the Lake Simcoe watershed. 17 4 1 Barrie Creeks 2 Beaver River 3 Black River 4 East Holland River 5 Georgina Creeks 6 Hawkestone Creek 7 Hewitts Creek © 2008 Lake Simcoe Region Conservation Authority 10 Maskinonge River 11 Oro Creeks North 12 Oro Creeks South 13 Pefferlaw River 14 Ramara Creeks 15 Talbot River 16 Uxbridge Brook How Healthy Is Your Subwatershed? If you look at the overall Lake Simcoe watershed map on page 4, you can find the subwatershed where you live. The table below summarizes the grades for each subwatershed based on the eight indicators that are described in more detail on the fnllnwina nanps. �J Streamside L�Forest ^�v Forest Phosphorus Fish Benthic Hardened Storm I /D: Insufficient data N /A: Not applicable. Stormwater runoffis not an issue in non -urban areas. Vegetation Cover Interior Concentration Community Invertebrates Surfaces Water 1 Barrie Creeks E C E I/D C C E E 2 Beaver River B C D A C B A E 3 Black River A A A B C B A D 4 East Holland River C B C C C B D D 5 Georgina Creeks C A A I/D B I/D B D 6 Hawkestone Creek A A A A C B A N/A 7 Hewitts Creek C C D I/D C B B A :y;nisfil Cre-As D A B I/D C I/D B D 9 Lovers Creek B A B B C C C D 10 Maskinonge River C D E C B D A C 11 Csro Creeks North A - A A I/D C A B E 12 Oro Creeks South A A B I/D C A A N/A 13 Pefferlaw River A A A B B C A N/A 14 Ramara Creeks C A A I/D C D A N/A 15 Talbot River D A A I/D I/D I/D A N/A 16 Uxbridge Brook A A A I/D C A A C 17 West Holland River C B C D C B A D 18 White's Creek D .B B I/D C B A N/A .- :... . ._ I /D: Insufficient data N /A: Not applicable. Stormwater runoffis not an issue in non -urban areas. Tributary Indicators: streamside vegetation Why it's important Natural vegetation within 15m alongside waterways helps to keep rivers and streams healthy in several ways: • the flow of stormwater is slowed down, causing carlimant to he denosited on land rather than in the �- LEGEND of buffer Grade withvegitation A >75.0 -75.0 B 65.7 Tributary Indicators: forest cover What is measured Total forest cover is the total area of a subwatershed that is covered by natural or managed forests. It also includes swamps, which are wetlands that contain woody plants. The LSRCA has developed a Natural Heritage and Land Use Mapping system to record and measure forest cover for the entire Lake Simcoe watershed. Forest cover is measured as a percentage of the total area of each subwatershed. Why it's important Generally, watersheds with a higher percentage of forest cover are better able to provide a healthier environment in which plants and animals can thrive and contribute toward environmental health. More forest cover usually means that all wooded areas, even the small ones, are healthier. Also, a greater percentage of woodland in a subwatershed provides more opportunity for larger, connected tracts of treed areas. This means more wildlife habitat and an ecosystem that is more robust. What the grades mean Conservation Ontario guidelines recommend a subwatershed receive an 'A' if it has more than 25.6% forest cover. This would provide enough wooded area to maintain healthy habitats and enough trees to provide the oxygen, soil retention and elimination of carbon dioxide that a balanced environment needs. Py Big varads as Sig woods are important natural areas within the Lake Simcoe watershed that should be protected. They have two components.The first are the large, dense voodland areas that offer the kind of nesting, shelter and foraging opportunities that are not available in sma— ler \,gods. (Animals that need deep wooded areas i nciude the red- sl °iouldered hawk and the•southei flying squirreQ The second are the smaller patches of woodland V'71at car, contribute to big woods habitat if hey a e dennse enough and close enough to a r large wooded area. LtUtNU Grade %ofsubwatershed A >25.6 B 18.8-25.6 Conservation Authority Tributary Indicator forest interior What is measured While'forest cover' measures the total wooded area,'forest interior' only measures the part of a wooded area that is deeper than 100m from the perimeter. It is calculated as a percentage of the total area of each subwatershed. Why it's important LEGEND Grade % of subwatershed Areas within the first 100m from the perimeter of a forest A >7.7 are considered to be'edge' habitat and not suitable for 1u B 57 -7.7 species that require deeper forests. Many of these species C 3.7 -5.6 are declining as their interior habitat disappears. Certain D 1.7 -3.6 E <1.7 bird species such as the northern parula, black and white warbler, and blackburnian warbler for example, avoid small fragmented forests when breeding. In smaller forests they are subject to predators, parasites, harsh winds, lack of food, and a higher susceptibility to fire and human interference. A low percentage of forest interior is an indication that the forests are fragmented. A higher percentage of forest interior indicates that a subwatershed is more likely to provide habitat for species requiring deep forest areas. What the grades mean Conservation Ontario guidelines recommend an'A'if forest interior makes up more than 7.7% of the subwatershed. A higher percentage means more habitat is available for the sensitive species that require forest interior. © 2008 Lake Simcoe Region Conservation Authority 3Vatura E� forest i>4atenor %Abrupt Edge Crops �' � � r r 1.,,. '100m �rtMeter Tributary Indicators: phosphorus concentration What is measured Water quality samples are taken through the Provincial Water Quality Monitoring Network. The samples are taken monthly through the ice -free period and are analyzed for different substances, one of which is phosphorus. Phosphorus is a chemical that can negatively affect the health of lakes and streams, and is of great concern in Lake Simcoe. Why It's important Phosphorus is a naturally occurring ,nutrient that promotes plant growth. In unnaturally high concentrations, plant growth is excessive. When these plants die, they decompose in a process that consumes large amounts of oxygen. A shortage of oxygen forces coldwater fish out of their natural deepwater habitat and up into shallower water where it's more difficult for them to survive. Major sources of phosphorus in the tributaries include fertilizers, soil particles, animal waste and detergents. Phosphorus is carried into watercourses through: • the erosion of soil by wind and water; • stormwater runoff; • discharge from sewage treatment plants, etc. What the grades mean A subwatershed received an `A' if the phosphorus concentration did not exceed the provincial objective of 0.03 mg /L. - LEGEND -� Phosphorus, plants, mussels, oxygen and fish Phosphorus is a naturally occurring fertilizer. Before human settlement, the amount of phosphorus being added to Lake Simcoe was about 35 metric tonnes per year. This came from natural sources such as animal waste, soil erosion and decomposing plants. In the 1970s, the level had become unnaturally high at over 100 metric tonnes per year. More than 800 remedial projects in the watershed have contributed to a significant reduction in phosphorus loading. So if phosphorus levels are down, why then has plant growth increased? The answer is that, while phosphorus is a major contributing factor to aquatic plant growth, it is not the only one. The story is more complicated. Zebra mussels The increase in aquatic plants coincides with the introduction of zebra mussels in the mid 1990s. With plenty of food and no natural predators, zebra mussels have flourished in Lake Simcoe. They feed by filtering water to'strain out algae and other small pieces of plant material. Each mussel passes about a litre of water through its system per day. Because they have become so abundant, it is estimated that the total zebra mussel population in Lake Simcoe filters nearly 24% of the total lake volume each and every day. This filtering clarifies the water, allowing sunlight to reach deeper into the lake. This sunlight promotes the growth of more plants on the lake bed. In addition, zebra mussels excrete waste products, as all animals do. Their excretions, high in phosphorus, fall directly onto the soil of the lake bed where they nourish the plants. This additional phosphorus is adding significantly to plant growth. Mussel activity is all happening in near -shore areas of the lake, where the water is shallow. The clearer water, the deeper penetration of sunlight, and the extra phosphorus are causing excess plant growth in these shallower waters, which is where they most interfere with recreational activities such as swimming, boating and fishing. The recent introduction of quagga mussels to the lake is expected to intensify this issue. Oxygen When plants and algae die they sink to the bottom and decompose.The process of decomposition consumes oxygen. The result is that a large amount of oxygen is being consumed at the bottom of the lake, which is exactly where young coldwater fish are trying to survive. This is a natural cycle and, when phosphorus levels are low, oxygen levels are still adequate to support the fish. When phosphorus levels are high, plants are excessive and when they die the consumption of oxygen creates a shortage that the fish cannot tolerate. Ten years ago, coldwater fish were unable to spawn in Lake Simcoe due to the lack of oxygen at the lake bottom. Coldwater fish Oxygen levels have improved recently, as a result of many projects to reduce phosphorus. According to the Ontario Ministry of Natural Resources, there is evidence that the coldwater fish are once again able to spawn in their natural habitat. But young fish are still having great difficulty surviving their first year because of the oxygen shortages that force them into waters where it is more difficult for them to survive. Lake Simcoe's coldwater fish need deeper, colder waters, particularly when they are young. Oxygen concentrations are poor at the bottom of the lake, and the water temperature is too warm at the top. This forces the young fry into shallower depths where, as it happens, older lake trout and other predators live. Many young lake trout are being eaten before they can mature. So, while lake trout can reproduce in Lake Simcoe, many young are not able to survive to adulthood and the coldwater fish community is still unsustainable. The health of the fish community is measured using a tool called an Index of Biotic Integrity (1131). This combines a number of important scientific measurements — such as species diversity, abundance, and the presence of key species such as brook trout and mottled sculpin in coldwater habitats and largemouth bass and yellow perch in warm water habitats — and produces a simplified index value. LEGEND Grade Indexscore Why it's important The health of the fish community says a lot about the health of a river's ecosystem. It is also an excellent way to study change over time. Fish can be extremely sensitive to environmental change — in the same way we are affected by changes in the quality of the air we breathe, fish can be affected by changes in water quality. They are also sensitive to changes in their habitat such as the covering of stream beds by fine silt, the removal of trees from the stream banks, and changes in water temperature. These changes will influence the number and types of fish that we find during our monitoring. We monitor the fish communities at several key sites throughout the Lake Simcoe watershed each year to track any changes over time. Each year we also target a series of sites that we don't regularly monitor in order to identify areas under stress. What the grades mean Better grades mean that a subwatershed is a healthy habitat for a diverse community of sensitive fish species. Fish populations in subwatersheds with poorer grades are showing signs of stress — there may be fewer fish and fewer species. The causes of stress can include increasing urbanization, removal of streambank vegetation, inputs of sediment and pollutants, and destruction of habitat. Excellent Good Fair Poor No Fish lot Monitored ion • some fish are more sensitive than others to changes in their habitat. When we monitor a site and find only the less sensitive species, we know the habitat is changing because the more sensitive fish have left the area to find better conditions; • they are easy to collect with the right equipment, • they can live for several years, so the results of R our monitoring are not easily influenced by short-term fluctuations in habitats'S ` conditions; and , they are easy to identify in t4�e.fieId. Tributary Indicators: benthic invertebrates What is measured Benthic invertebrates are organisms that live on or in the sediments at the bottom of a water body. They include aquatic insects, snails, clams and worms. Samples of these organisms are taken from several subwatersheds each fall. The results help us understand whether the organisms are under stress from environmental problems. Why it's important Benthic organisms tell us a great deal about the quality of the water in which they live. Since they do not move around very much, the presence or absence of certain species provides good information on water conditions over time. Some species are found in higher numbers in high - quality waters, while others are more abundant in poor - quality conditions. What the grades mean An'A' grade indicates a healthy ecosystem that is capable of supporting many types of invertebrates, including,sensitive species. These subwatersheds are less likely to be affected by stresses such as lower water quality, pollutants and destruction of their habitat. Grade Index Score A Excellent B Very Good C Good D Fair E Fairly Poor Not Monitored i Tributary Indicators: hardened surfaces' r v` What is measured Hardened surfaces prevent water from seeping into the ground. They include roads and parking lots, rooftops, and even compacted soils. They are an indicator of land use change 9n the watershed. The Ontario Ministry of Natural Resources provided estimates of the percentage of hardened surfaces associated with each type of land use and natural feature. This information was then used along with the LSRCA's Natural Heritage and Land Use mapping to calculate the percentage of hardened surfaces in each subwatershed. Why it's important Because water is unable to seep into the soil, it flows over the hardened surfaces and directly into the stream, picking up dirt, contaminants and speed along the way. This can degrade water quality in the stream, cause sedimentation problems downstream, and damage wildlife habitat. It can also cause erosion, and change the stream's shape and the way it flows. Subwatersheds with lower percentages of hardened surfaces are likely to be healthier. �— LEGEND Grade % of subwatershed A < 10.0 B 10.0 -14.9 C 15.0-19.9 D 20.0-24.9 E > 25.0 What the grades mean Environment Canada's guidelines recommend that hardened surfaces in urban watersheds should be less than 10% of the watershed area. Our watershed is doing pretty well, with all but three subwatersheds scoring an A or B. Predictably, the major urban areas in Barrie and the Aurora - Newmarket corridor didn't score as well, 4 >e Region Tributary Indicators: stormwater What is measured Stormwater (sometimes called runoffl is water from rain or melting snow that flows along the surface of the ground and directly into a stream instead of soaking into the soil. The LSRCA mapped all of the urban areas in the Lake Simcoe watershed to identify where stormwater is being controlled and where these controls are absent. We also looked at where municipal stormwater facilities could be upgraded. Why it's important Stormwater washes streets, parking lots and rooftops, picking up dirt and debris, road salts, minor spills, landscaping chemicals and fertilizers. Stormwater carries a significant amount of phosphorus into the tributaries and ultimately into Lake Simcoe. In the past it was common practice to route stormwater directly to streams, rivers or the lake without being treated. Recent efforts have been made to intercept and treat stormwater before it enters waterways or water bodies, although in some older urban areas stormwater still reaches waterways untreated. What the gravies mean An'K is assigned to subwatersheds where more than 70% of the urban area has some level of stormwater control. Subwatersheds with lower grades are mostly those where urban areas were built up before stormwater controls were required. Many of these municipalities are currently working on upgrades tha %of Urban Areas Grade Controlled A 2 70.0 B 50.0-69.9 C 30.0-49.9 D 10.0 -29.9 E < 10.0 No Urban Areas O 2008 Lake Simcoe Region Conservation Authority Lake Indicators Simple grade scores for the lake indicators are not practical because most of them are only conditions, neither bad nor good. For example, an abundance of aquatic plants, while a nuisance for people, is not necessarily bad for the lake environment, so it would be impractical to grade it. Water clarity is another example: we might think it looks cleaner, but it does not necessarily mean that the quality of the water is any better. We watch these indicators because they help us understand if the lake is changing over time, and they help us focus our research on the most important issues. What is measured At eight lake monitoring stations, the concentration of oxygen in the water is measured every metre from the surface to the lake bottom.This is done on a bi- weekly basis through the ice -free period. The purpose is to evaluate changes in dissolved oxygen at various depths over time. Why it's important Oxygen levels decrease in the deep waters during late summer. High levels of phosphorus in the lake cause abundant growth of aquatic plants and algae. Large amounts of oxygen are consumed when these plants die off, sink to deep waters, and decompose in late summer. The decreased oxygen forces Coldwater fish out of their natural deepwater habitat and up into shallower water where it's difficult for them to survive. Please see the illustration on page 10. What we found Overall, oxygen levels have been increasing in recent years, and were actually higher than the 5 mg /L objective established by the Lake Simcoe Environmental Management Strategy during the period 2005 -2007. This objective is believed to be the minimum oxygen level necessary to support the Coldwater fish. Higher oxygen levels are consistent with declining phosphorus concentrations. Low readings in Kempenfelt Bay are a concern because that's the prime habitat for lake trout. The bay is also the deepest part of the lake, so dying plant material collects there and causes greater oxygen shortages. I Source: Ontario Ministry of the Environment 2008 XM Lake Indicators PhosphoruS2 What is measured - Phosphorus concentrations are measured at eight open lake stations every two weeks during the ice -free period from May to October. The average phosphorus concentration is compared with the water quality objective established by the Province and with a target established by the Lake Simcoe Environmental Management Strategy. Why it's important High phosphorus levels result in excessive growth of plants and algae in the lake. By causing a reduction in oxygen levels, phosphorus has caused the decline of the lake's coldwater fishery. In shoreline areas, the growth of aquatic plants and algae reaches nuisance levels that interrupt swimming, boating and fishing. Phosphorus in the lake comes mainly from urban and agricultural fertilizers, detergents, waste from pets and livestock, septic systems, sewage treatment plants, and airborne particles that blow into the lake or come down with z precipitation. ` What we found Most results over the past four years are below target and, in general, phosphorus concentrations are declining. Only the Cook's Bay station showed levels higher than the target, and only in 2004. During the spring thaw, phosphorus levels are typically higher and test results in three of the past four years show that concentrations can be reduced even further. Lake Indicators Water ctarity3 Benthic invertebrates What is measured What is measured Benthic invertebrates are organisms that live on or in the sediments at the bottom of a water body; they include aquatic insects, snails, clams and worms. Monitoring of these organisms throughout the lake began in 2005 to understand how water quality influences their health and how we can improve their habitat. Water clarity is a measure of how far light penetrates into the water. It is reduced by particles in the water that absorb and scatter light. Clarity is measured at 8 open lake stations every two weeks from May to October. Measurements are compared with long term averages to establish trends. Why it's important Excessively high concentrations of suspended particles can limit the amount of light available to plants and algae. They can lead to lower oxygen levels and can damage gills, causing the suffocation of fish. Particles also interfere with the feeding habits of other aquatic organisms such as freshwater clams. Water clarity can be affected by many factors including rainfall, high winds, boating, dredging, and pollution. While some of these are natural occurrences, others are caused by human activities that can be reduced. What we found Water clarity has been increasing in recent years. The invasion of zebra mussels since 1995 has likely been the major cause. Zebra mussels are so plentiful in the lake now, they collectively filter about a quarter of the entire volume of lake water each day to feed on the plankton. While we may like the appearance of clearer water, it may not be good for the environment: the constant filtering is removing organisms and may be upsetting the balance in the lake. The interactions of all these factors are are not yet fully understood. Also, the recent introduction of quagga mussels is expected to intensify this issue. 3 Source: Ontario Ministry of the Environment 2008 Why it's important Benthic organisms tell us a great deal about the quality of the water in which they live. Since they do not move around very much, the presence or absence of certain species provides good information on water conditions over time. Some species are found in higher numbers in high- quality waters, while others are more abundant in poor - quality conditions. What we found The benthic invertebrate community in the lake is in fairly good condition. Although the presence of zebra mussels has had some negative effects, the diversity of invertebrates in the nearshore and deep water areas indicates a healthy environment. An inventory of aquatic plants in Cook's Bay was completed in 2006 to get a sense of how many there y g y years. were, where they were located, and what species were The main game species of concern in Lake Simcoe have present. been lake trout and lake whitefish. The Ontario Ministry of Natural Resources has been stud in the fish communities of the lake for man Why it's important Excessive plant growth has become an issue in the lake, particularly in the shoreline areas of Cook's Bay. These plants clog motors, make beaches unpleasant for swimming, and build up on shorelines as they die. They also deplete oxygen as they decompose. Their abundant growth is due in large part to the abundance of phosphorus in the lake water. Compared with 1987 measurements from the same area, the 2006 data show an increase in total plant material. However, levels are still within the range of what would be expected for a lake such as ours. Why it's important The coldwater fish of Lake Simcoe, a valuable recreation and tourist resource, have been in decline. For lake trout this trend began in the 1950s and, by 1990, they were virtually gone. Their population has only been sustained by annual stocking. Lake whitefish populations began to decline in the 1970s, and other fish species also appear to be under stress. Sport catches indicate that lake herring are declining and there are very low numbers of rainbow smelt. Wild lake.trout What we found A small number of wild lake trout have been observed since 2003, which means that a limited number of new young fish are surviving to adulthood. This is an encouraging sign, although their numbers are still low. Most of the mature coldwater fish in Lake Simcoe are stocked, brought in from fish hatcheries. �iV 5 F Other Trends The monitoring program of the LSRCA includes some additional indicators of the health of the lake and its water don't yet have established standards or criteria, or we may not have enough data yet to determine whether tP important changes in the environment. They are, however, meaningful to watch and worthy to mention. Basef low Baseflow is the portion of the water in a stream or river that comes from under the ground rather than on the surface. Sometimes, during long periods of dry weather, sections of a stream may go dry. At other times, snow melt or heavy rains can cause flooding and erosion. To better understand these seasonal fluctuations, a number of monitoring sites have been installed to observe trends in the amount of baseflow. Over the last 10 years, our studies have indicated that there is an overall decrease in the amount of water in streams that is contributed by groundwater. Groundwater The LSRCA maintains a groundwater monitoring network to watch water levels and water quality in 14 wells across the watershed. Due to restricted access, few samples can be taken for each well so it will take time to collect enough information to establish trends. This will be reported on in a future report card when the results are meaningful. Population growth According to Statistics Canada, the population in the watershed's municipalities grew by 57,349 people between 2001 and 2006. The highest proportion of this growth was in Barrie, which accounted for 43 %, followed by Newmarket and Aurora with approximately 15% and 13% respectiyely.The Town of Whitchurch- Stouffville has also had a high number of new housing starts. Population growth places extra pressure on water supplies and land resources. New housing, reduces forest cover and wildlife habitat and increases hardened surface area. According to the Ontario Ministry of Municipal Affairs and Housing, the population of the Lake Simcoe watershed is expected to increase from 350,000 to more than 750,000 by the year 2031. 0 V... ,7- COY P Climate change How climate change will affect the Lake SimCOE is difficult to predict because of the many factor influence global and regional climates. Still, sciE believe that it will likely affect our water quantil quality, agriculture, tourism and human health. annual temperatures in southern Ontario have 0.5° Celsius over the past century and are expec by an additional 3.5 -4 °C over the next hundred frequency of extreme weather events has been increasing, and many of the world's ecosystems exhibiting changes that are expected to becom pronounced as greenhouse gases increase. The LSRCA is beginning studies with the Univer Guelph to study the potential impacts of climat our watershed. We will use this information to c actions to adapt to the changes climate changE In addition to the numerous projects currently underway to protect and restore the health of the environment Simcoe watershed, there are many things that every citizen can do in and around their own homes to help. 1. Make wise choices in our daily habits. 2. Improve the environment on our property. 3. Support the Lake Simcoe Conservation Foundation. The information and tips below can help us make a positive difference by small changes in our daily habits. For m please see our Action Guide at www. isrca. on. ca /Getinvolved /ActionGuide.htmi Preventing surface eater contamination In nature, most rain water is absorbed into the ground. In built -up areas, the ground is covered with pavement, cement, and buildings. The water runs off these hardened surfaces, washing contaminants directly into our streams and ponds. These contaminants include the chemicals we spread on our lawns and gardens, the salt we put on our roads, the detergents we use when we wash our cars, animal excrement, etc. • It only takes 2 buckets of water to wash a car. By washing the car on a gravel or grass covered area instead of on an asphalt driveway, we help water sink into the ground; • We should use phosphate -free cleaning products; • Healthy lawns do not need fertilizers and are stronger when 3" high or more; • We should pick up after our pets and dispose of waste; • Farmers can install proper manure storage facilities, spread only during the growing season, and keep manure away from watercourses; • Livestock should be kept out of streams and creeks. Fencing can prevent waste from contaminating the water; • Property owners can maintain a vegetated buffer along creeks. For more information about protecting our sources of drinking water from surface water contamination, ,Tease visit www.ourwatershed.ca. ��.;: .: Boating is fun, but we can damage the lake wal animal habitats if we are not careful. • We need to be very careful when refueling, us and always have cloths nearby to catch drips • The motor should be in good shape and not IE or oil; • Water from onboard sinks, showers and toilets emptied into pumpout facilities at marinas to phosphorus and bacteria from entering the lal • Garbage, food waste and packaging are brouc shore and disposed of properly; • Boats should stay well clear of shorelines wher Those that do go near shore should travel at a to avoid causing shoreline erosion; • The hull, propeller and trailer should be cleane boating in different water bodies to prevent th unwelcome species. For information about how marina operators ar( good environmental practices, please visit www.omoa.com /clean_marine.asp. Sometimes we forget how precious water is. Hai than we need when we turn on the tap makes u: our water supply is endless, but it really isn't. • The tap should be turned off while brushing tee shaving, and washing dishes or vegetables; • A container of water in the fridge avoids the ne the tap every time for a cold drink; p E:- -�.� We Can All Help Conserving water (continued) • We save water by installing low -flow shower heads and low -flush toilets; • Dishwashers and washing machines should be operated only when they are completely full; • Leaky or dripping taps should be repaired; • Lawns and gardens only need 2.5 cm (11 of water once a week, including rainfall; • Rain water can be collected in special barrels for watering grass and plants; • A broom can be used to clean walks and driveways instead of hosing them. Many of our municipal partners operate water conservation programs. Please consult your local municipality for further details. Some plants animals and insects in our watershed are not found here naturally. Some have been brought here deliberately as food, pets or because we want them in our gardens. Others may have come here accidentally attached to ships or as discarded live bait. Too often the plant, animal or insect begins to take over, disrupting the natural balance of our ecosystem. • We should garden only with plants that are native to our area; • If our garden already has non - native plants, they should be prevented from spreading; • When moving a boat from lake to lake the boat hull, motor and bilge should be cleaned thoroughly; • Live bait should be purchased in the area where we are going fishing and should not be released into the lake, river, pond or creek. Gardens and landscaping Natural vegetation with good variety requires less water and chemicals. You can nurture healthy, productive plants by preserving the soil's fertility and enhancing its ability to absorb rain water. • Mulching our gardens adds nutrients, reduces the need for water, and enriches the soil; • Yard leaves and vegetable food waste can be composted and added to the garden instead of synthetic fertilizers; • Groundcovers other than grass can thrive with less maintenance; • Natural vegetation should grow undisturbed alongside. streams and creeks so it can intercept stormwater runoff and reduce erosion; • On new driveways and walkways, we can use surfaces like gravel and interlocking brick that allow water to sink in; • Toxic substances should be stored properly and kept away from wells. Woodlands Forests are vitally important to our environment. They convert carbon dioxide to oxygen, they reduce erosion, they play an essential role in the water cycle, and they provide habitat for a large number of animals. • Where forests are growing on private property, neighbors can work together to plant trees and shrubs to enlarge the woodland and maximize forest interior space; • More trees can be planted to establish corridors between woodlots; • Woodlands should not be disturbed during the spring and early summer nesting season. For more information about the importance of our woodlands, please visit www.lsems.info /techreports and http: / /Isems. info /naturalheritage /forests.htmi. For more information about how invasive species are affecting our watershed, please visit www.l se m s. i n fo /tech reports. �ri� r ntrFnnrrr�wgr„.�r���.+v+^ 2. Environmental projection private property The Lake Simcoe Region Conservation Authority provides technical assistance and funding to help landowners complete environmental improvement projects on their own properties. These projects improve water quality, reduce soil erosion, and enhance wildlife habitat. L A P Landowner Environmental Assistance Program This program is made possible by funding from our municipal partners (listed on the back cover) in partnership with the Ontario Federation of Agriculture and the Lake Simcoe Conservation Foundation. Listed below are the projects that qualify. To find out more about how we can help you with your project, please call the conservation authority at 905.895.1281 or 800.465.0437 and ask for one of our watershed coordinators. For information you can visit www,lsrca.on.ca /Iswgip. LEAP Support Is Available For Managing Milkhouse Waste Managing Manure Upgrading Septic Systems Protecting Private Wells Decommissioning Unused Wells Improving Streams and On -line Ponds Planting Trees & Shrubs Planting Cover Crops Controlling Cropland Erosion Diverting Runoff from Sources of Contamination Funding Rate 50% 50% 50% 50% 100% 50% Funding Cap $5,000 $10,000 $5,000 $1,000 $1,500 $10,000 50% $6,000 50% $1,000 50% $10,000 50% $2,500 Restricting Livestock from Watercourses 75% Shared on Maximum of $17 /m installed $10,000 $11 /m materials Storing and Handling Fuel, 50% $2,000 Fertilizer and Chemicals Enhancing Wildlife Habitat 50% $1,000 Upgrading Stormwater Management Ponds $2,500 per kilogram reduction of phosphorus, or $100,000 50% of the project, whichever is lower w 7,. a i7W 3. Lake Simcoe Conservation Foundation The Lake Simcoe Conservation Foundation works to make our water cleaner. When you make a donation: • you provide funding for science. • you provide funding for clean water. • you provide funding to educate children. Your donation to The Foundation goes directly to correcting the problems facing our rivers, streams and Lake Simcoe. You contribute to a healthier Lake Simcoe for all of us. Please contact us today to make your donation. Lake Simcoe Conservation Foundation 905.895.1282 www.LakeSimcoeFoundation.ca Charitable Registration: BN 11900 3317 RR0001 Our mission is to provide leadership in the protection and restoration of the environmental health and quality of Lake Simcoe and its watershed with community, municipal and other government partners. The services we provide are science and research, protection and restoration, education and outreach. We are pleased to acknowledge the cooperation and support of our partners: F Town of Aurora City of Barrie Town of Bradford West Gwillimbury Township of Brock Durham Region Town of East Gwillimbury Town of Georgina Town of Innisfil City of Kawartha Lakes Township of King Town of Newmarket Town of New Tecumseth City of Orillia Township of Oro - Medonte Township of Ramara Township of Scugog County of Simcoe Township of Uxbridge Town of Wh itch urch- Stouffvilie York Region 12�,M Ministry of Agriculture, Food & Rural Af f =irs Ministry of Natural Resources Ministry of the Environment Ministry of Public Infrastructure Renewal Ministry of Municipal Affairs & Housing Environment Canada Fisheries & Oceans Canada Men roi C% Consemden ONTARJO 1,7 . Lake Simcoe Region Conservation Authority 120 Bayview Parkway Newmarket ON L3Y 3W3 905.895.1281 www.lsrca.on.ca © 2008 This report, including all of its contents (unless otherwise stated), is a copyright publication of the Lake Simcoe Region Conservation Authority (LSRCA). It may not be reproduced, in whole or in part, without the express written permission of the LSRCA. This document was printed on 100% recycled, chlorine -free paper, using vegetable -based inks. Irn�:t�c3r►z�:�Ts3 Mayor Hughes and Members of Council Township of Oro-Medonte 148 Line 7 S. Box 100 Oro, ON LOL 2X0 JUN 1 ? �� ORO-ME[: TOWN' � Your Worship Harry Hughes, members of Council and the OMEGA committee, On behalf of the Board of Directors, members and staff of Simcoe County Farm Fresh, I want to thank you in going the "extra mile" to support local agriculture. The financial contribution from the Township of Oro-Medonte, towards the Buy -Local Guide Map project went a long way in assisting our association in making this project a reality. The initiative has already made an impact by linking regional food consumers with local farmers. This will go toward helping to ensure the continuation of a sustainable local food system. Support from community partners like the Township of Oro-Medonte is vital and we hope one that will continue far into the future. Sinc ely, U� Morris Gervais President, Simcoe County Farm Fresh Simcoe County Farm Fresh Marketing Association Non - Profit Corp. CIO 2935 Barrie Hill Rd. RR # 2 Barrie, ON L4M 4S4 Ps 705 734'2075 Fs 705 734-7633 info(C7 )simcoecountyfarmfresh.ca www.simcoecount-yfarmfresh.ca Y � �..4 �....:w 3 .....x ,✓^�y ��,.�:� 1?4......i' _,.r+ �k� � c 3 k w.w. -- I � t ., x Mayor Hughes and Members of Council Township of Oro-Medonte 148 Line 7 S. Box 100 Oro, ON LOL 2X0 JUN 1 ? �� ORO-ME[: TOWN' � Your Worship Harry Hughes, members of Council and the OMEGA committee, On behalf of the Board of Directors, members and staff of Simcoe County Farm Fresh, I want to thank you in going the "extra mile" to support local agriculture. The financial contribution from the Township of Oro-Medonte, towards the Buy -Local Guide Map project went a long way in assisting our association in making this project a reality. The initiative has already made an impact by linking regional food consumers with local farmers. This will go toward helping to ensure the continuation of a sustainable local food system. Support from community partners like the Township of Oro-Medonte is vital and we hope one that will continue far into the future. Sinc ely, U� Morris Gervais President, Simcoe County Farm Fresh Simcoe County Farm Fresh Marketing Association Non - Profit Corp. CIO 2935 Barrie Hill Rd. RR # 2 Barrie, ON L4M 4S4 Ps 705 734'2075 Fs 705 734-7633 info(C7 )simcoecountyfarmfresh.ca www.simcoecount-yfarmfresh.ca Why u Local? 'RENEW y i The Simcoe Muskoka District Local produce is picked fresh and tastes Health Unit is pleased to align great! Foods imported from other Buying food products close to home is our healthy eating messages with rotations are often picked before they good for the environment because it community efforts to promote are ripe and are forced to ripen during reduces pollution from extra packaging local food. shipping. and transportation. It also preserves B farmland in the community. e Enjoy meals and snacks built around uying foods from local farmers will help your family understand where All -in -all buying local helps make the four food groups of Eating Well their food comes from and will connect Simcoe County a better, more liveable with Canada's Food Guide, including you to people who produce the food place to be! locally grown / produced foods. you eat. Contact Your Health Connection at 1- 877 -721 -7520 for a copy. i, .-- I Use science -based information sources like Health Canada to guide your food J a s choices. Create your own food guide and track daily food choices at www. healthcanada.gc.ca /foodguide. *Go to Dietitians of Canada www. dietitians.ca for healthy eating advice — tips and tools to help with menu planning and recipe makeovers. u=„ • Looking for recipes? Check out www. suppertimesurvival.ca and Cook Great Food at www.dietitians.ca. Visit Foodland Ontario www.foodland.gov. on.ca for healthy dishes that feature local vegetables and fruits. • Speak out — let grocery stores, restaurants, caterers and others you buy food from know that you would 1 • like to see more locally grown food. We would like to thank our -4 -# 1 1 1 1 partners and sponsors. simcoe 1 coo' d muskoka f L fe / DISTRICT HEALTH UNIT A • / 111 /` ofit 9er110 Com1. W.111. ccmir � 8. o a My' s 0 0 o e KVH 5 L i "Nutrition & Food Services "'" "'*71 kfW Dart. y&QE C¢��� bospritalifearEof/ineGvisye Lbw a ­4 L) •IISM z5' TAY g' \ `ne 'n I 400 ..' Georgian ,tlee© 5e; aa�23; Bay 93 12 Farms hmon Farmers' Markets •ar �° m �. Restaurants 1.e P 400 w E \v/ �d� � 011 a zTi fz2 h n Vee0EDONTE S a. � SPRING/ R ^vnelp 34i GWOOD 29, oprpa nnn z2 93 ¢Ra ' W W AGA- a o b e� EACH A ,32j 26 aelsi ses�o o, inns. Npea« ,_ 1 �, nsywme°d° ._ �a� 129 7 un tlain 28 a't-9A. 400 \eke roa° ss`Qj1 i rre wl iO,000 y'aes e.NeaoyO ''431 y'� �, "e �20 Grey County 9S: — aN""��90'�42 ee^t wn� °b 40 nn,.nl,.11rt,v oaeav e�m`nb Glen lennitlole .p °'• — eenvsa �,. ; CLEA VIEW B RIE M "� ,2� 400 wm�no eaw ...... `alasANO °� g I c 8Q, A�i.. 0 gyp° ip. Cll 0. E A ORDEN 21 I I ISF L o 13 i eom � \ 1,5 m smsa 3,� :27 Juno .89. 400 Fve,e Laae,lown � Yw� 5; 89 i3; sr.D "a Produced in partnership with the County of Simcoe© Nw sMO i1 .a, Allla °e � . -�,,l r Published by To find out where and what local food is available close to your front door, visit Simcoe Count Fresh MarUting 1 1 1 11 1 . 11 1 —, ; I Avalon Orchards U -pick organic Dickey Bee Honey www.avalonorchards.net apples and www.dickeybeehoney.com 4720 Wildwood Place 3150 5th Line Innisfil, ON fresh cider. Innisfil, ON 705 431 -1257 705 458 -9902 Potatoes, tomatoes, cucumbers, peppers, eggplant, beans, squash, Moonstone, ON 705 835 -5037 Hours: 10am -5pm during season, Hours: Open 7 days per week daily, during harvest season bee pollen. l Dam - 8pm .................................................... .............................. Barrie Farmers' Market © ..... ............................... Fruit, vegetables, Dubeau's Farm 05 www.barriefarmermarket.com meat, poultry, Concession 11 East P.O. Box 400 baked Perkinsfield, ON Barrie City Hall, ON goods, maple syrup 705 526 -9970 705 737 -0125 Hours: Saturdays, year- round, preserves, organics and so much more! Hours: July thru till Oct 31 8am -12:30 pm by appointment 9am - 7 pm daily 100% Pure ® Harris Farms Sweet corn is our specialty! # l ®Rivendell Fold unpaturized local honey RR 2 3216 George Johnston Rd Barrie, ON 705 -734 -9448 Always fresh picked, we offer peaches and cream, yellow and white 5555 Line 5 North P.O. Box 130 products liquid, cream buckwheat, varieties. Hours: Daily Potatoes, tomatoes, cucumbers, peppers, eggplant, beans, squash, Moonstone, ON 705 835 -5037 honey butter, comb, during season, beets, zucchini, pumpkins, onions. sweet carrots and potatoes" bee pollen. 9 am - 9 pm certified organic gourmet potatoes! Hours: Call for appointment .............................................................................................................................................................. Everything picked fresh! Yellow and green beans, tomatoes, © Heritage Hill Organics Specializing in www• erita ehf orgaoics.com heritage varieties. ............................... ® Rose Mountain Farms 5546 County Road 15 raspberries, peas, potatoes, cucumbers, beets, carrots 1933 Line 2 North (Oro Medonte) Shang Bay, Maple syrup, hops, strawberries, raspberries, vegetables culinar herbs pork 9 Alliston, ON 705 435 -3244 zucchini, sweet corn, squash, gourds, pumpkins, Indian corn, 705 734-146 6 turke eggs, asturW meat. Y. 99 , P Hours: 8 am - 5 pm or straw bales. Hours: Please call ahead after 1 st of July. by appointment ..................................................................................................................................................................... ............................... © Barrie Hill Farms Healthy homegrown food! ® Edencrest Farm Fresh organic www.barriehilifarms.com Asparagus, strawberries, www.edencrestFarms.com grown produce at a 2935 Barrie Hill Road, RR2 2904 Rainbow Valle fair rice for both you Barrie, ON 705 728 -0571 new potatoes, raspberries, Rd West Minesing, ON P y green & yellow beans, 705 737 -2491 and the farmer. Pasture raised beef, Hours: blueberries, honey, with no antibiotics or growth See our website maple syrup, spinach, By appointment or Wed's additives available throughout the year. and preserves. 9am - 7prn, Sat's 9am -3pm Poultry and fresh eggs available. Highland beef, Ton 's Produce 3006 Count' Vegetables Carrots, potatoes (Yukon and Reds) pork, goat, Iamb, poultry, rabbit. Road 89, RR 1 Onions (Yellow and Reds) All natural grass -fed meats am Cookstown, ON 705 456 -2807 Green beans beets, pugpkins, free range eggs. Hours: We are open squash, peas, cauliflower, broccoli, cabbage. "We specialize in July 12, 2008. 7 days per week sweet carrots and potatoes" ............ ............................... Try our 1a) Valley Farm Market Strawberries, raspberries, certified organic gourmet potatoes! 2457 County Road 92, RR 2 as aragus, rhubarb, Elmvale, ON 1712 Killarney each Rd, RR 1 Lefroy, ON 705 322 -2646 peas, beans, sweet corn. Certified Organic local greens, vegetables Hours: Summer, 7 days and free range meats. Hours: Monday to Saturday Mon -Sat 8am -6pm Sun l oam -5pm vegetable plants. Winter -Tues -Sat 9am -6pm (closed sun & Mon) ©Hewitt's Sweet Corn Look for our blue corn stands Q Rosefields Gardens at We grow potatoes, 3331 Townline RR # 5 Coldwater, ON at our satelite locations in Orillia, Barrie, Elmvale, Midland, Camphill Communities Ontario tomatoes carrots, leeks, www.cam hill.on.ca peppers, saQ greens, beets 705 325 -3934 Gravenhurst and Bracebridge. Sweet corn. Home made butter tarts. 7841 4th Line Angus, ON onions, kohlrabie, celeriac anJ many other in season vegetables. Hours: 7 days per week July 12, 2008. 705 424 -6930 Hours: Monday to Fridays we serve 9am - 6 pm In Season all year, 9am- 12:30pm & 3pm- 5:30pm to unlit P bit see OBeuck's Farm Honey Q Edwards Farms Premium Q Lakeview Gardens Herbal open house! Q Shutter's Restaurant & Bar On our menu 7216 Penetanguishene Rd. available 1574 9th Line freezer beef, www.lakeview ardencentre.com July 12, 2008. www.shuttersrestaurant.co 268 Bradford St. Barrie, ON we serve RR # 1 Barrie, ON 705 722 0277 all year, Innisfil, ON 705 436 2749 to unlit P bit see 1712 Killarney each Rd, RR 1 Lefroy, ON En lish cucumbers, 9 potted herbs, 705 725 -4999 local greens, vegetables 7674 Nottawa Sideroad West Saskatoon Berries available Hours: Monday to Saturday . 705 456 5822 vegetable plants. Hours: honey aA Hours: Call after 1 st of July. - 9 am - 4 pm. Closed Sundays and Holidays Hours: o 6Mon - Sat P Hours: Call Monday - Sunday, Dinner 3 - 11 pm, Monday - Friday, Lunch 12 - 3 pm berries. (lased Sundays ............................... ...................................................................................................................................................................................................................................................................................................................................................................... ©Bite Me! Fabulous Catering business that serves delightful ®Egos Farm Market 33 years and still growing. ® Lutick Blueberries Iuticksblueberries Ex erience P ® Still Hoe Farms P Grass- finished beef Food Experiences www.bitemefoods.org foods at small to medium -sized events. 596 or., der., tre.com 596 Horseshoe Valley E. Strawberries, raspberries, • .farnivisit.com 1337 Ron Jones Rd, (Tay Township) picking in a woodland setting. 1271 Rumn�ey Road Midland, ON A healthy alternative! 2375 Vespro We home deliver deliciousprepared V, foods to Sim(oe County and parts o the GTA. Coldwater, ON peas tomatoes, sweet corn, P um jcins, s uash, a loot, P P q 99P RR # 1 Midland, ON Blueberries 705 526 3042 (highbush & lowbush), 705 -534 -7626 Valley Rd RR # 3, Minesing ON 705 730 X0515 All of our food is craft-produced in small batches featuring local food! 705 326 9922 Ho rs: farm mark t, 9 qm - 6 pm day -April - Octo toter hen fruit cucumbers, peas, onions, specialty potatoes minor Hours: Daily 8 ar� to 8 m dpiIy durin rr seay (MIS July lq M!d /[ate August), pease crops of lingonberries, amnia, sea buckthorn Hours: Please call ahead Our motto is "Convenience with a Conscience" an vegetables avmlabre in season and more! call aheatl to contirm and reserves. ............................... . ................................................................................................................................................................ OBrown's Farm 1809 Penetanguishene Rd., Farm fresh Q Eisses Farms Ltd. Eggs 2348 Innisfil Beach Road .............................................................................................................:...................................... ............................... Fresh eggs are our specia ty. Q McBrides Organic Farm 1432 Line 8 north, RR # 2 Oro Station, ON Certified Organic Vegetables and © Stone Haven Ranch 2042 Flos Rd 8 West Elmvale, ON Lamb, goat, beef, chickens, a s, RRl Barrie, ON 705 726 -8017 sweet corn, Innisfil, ON 705 720 -0429 I Stop in today. 705 487 -2335 Pastured Beef. 705 322 -0700 oTs rabbit, or , P honey and vegetables. Hours: Sweet (am season pumpkins farm raised beef Hours: 8 am to 6 pm, Hours: Same hours as the Farmers Hours: Mon - Wed 9 am - 5pm, All our livestock are grain fed, NO hormones - 7 da9s /week (dawn to dusk), (when available). Monday thru Saturday. Market in Barrie and Orillia If comingg out Thurs - Fri 9am - 9pm, Sat 9am - 4pm, or Pumpkin season - weekends 10 - Spun. NO Sunday sales to our farm, please call ahead. Thclnks! Sun l oam - 3pm chemicals used. OCARE Holstein Farm Maple syrup, Q Fresh Taste Farm Market 3145 Hwy 93 South, RR honey. 7535 Hwy 26 North (Craighurst) Barrie, ON RR # 2 Stayner, ON 705 726 -8479 705 428 -2465 Hours: 7 days per week, 8 am to 8 pm Hours: Monday - Saturday, Sam - 5:30 pm ............... PP....................................................................................................... QChappell Farms Sweet corn, ............................... ® Gallachers Orchard www.chappellfarms.ca pumpkins 7674 Nottawa Sideroad West 617 Penetanguishene Rd and ourds. 9 Nottawa, ON Barrie, ON 705 445 -6472 705 721 -1547 Hours: 9 am - 5 pm daily during Hours: Call season Mid September to Thanksgiving ........................ ......................................................................................... ............................... Variety of ® Moondance Organic Gardens Growing naturally for you. ® Sunningdale Farms Quality Iamb vegetables www.moondanceor anic ardens.ca www.sunningdolefarms.ca , eggs 9 9 Over 30 varieties of raised naturally 8285 5th Line Essa 354 Line 8 South Oro Station, ON and honey. vegetables, from purple carrots on our family farm. Essa Township ON to Jerusalem artichokes 705 487 2466 705 424 -26(16 Farm fresh eggs available. Hours: Wed 2 -8, Hours: By appointment or by chance Thurs - Sat 10 -4 705 487 -2466 ........................................................................................................................................................................................... ............................... Farm fresh ®Nicholyn Farms and All natural certified Q Talbot Farms Lean freezer beef, apples organic and locally produced 4707 Concession 9 FREE of growth implants Country Market y P RR #1 Stayner, ON and p ms. www.nicholyn.com foods from our farm and many 705 428 -6781 and chemicals. 3088 Horseshoe Valley area producers. Road W. Phelpston, ON A variety of meats Hours: April to September - Monday to Saturday, 705737-449 and produce. 8am - Spin, October to March, Monday to Friday, Hours: Mon -Sat. 9 -6, Sun. l l -5 Sam - Spin. Saturday by appointment ........................................................................................................................................................................................... ............................... .................................................................................................. ............................... O Collingwood Downtown Our vendors Q Giffen's Country Market Join the trend - Buy Home Grown Q Northwinds Farm One stop shopping for fresh Q The New Farm Organic heirloom Farmers' Market 38 Station St. - The Taste is Worth it!" 1742 Penetanguishene Rd produce, local meats eggs www.thenewfarm.ca vegetables and sell in- season, www.collingwooddowntown.com fruit, vegetables, Glen Huron, ON Apples, vegetables, freezer beef, RR. # 1 Barrie, ON and cheese. Rhubarb, raspberries, 9783 Nottawasaga, 6/7 Sideroad pastured eggs. Corner of Second & Pine Streets 705 443 -8199 P P rf 705 727 -0461 705 466-6339 Cre, ON "Handmade Organic Food" Collingwood, ON meat /poultry, raspberries strawberries, as ara us strawberries - PYO onions, lettuce, 9 705 445 5595 preserves and organics. sweet corn, pumpkins. Poultry, ba a Hours: Mon, Wed Thurs, Sat - 9am peas, beans, tomatoes, Hours: We sell at the Creemore Farmers' Market on Hoare: 9am - 6 pm goods, maple syrup, country store. 6pm. Tuesday dosed or py chance. squash, peppers, kale, swiss Saturdays during the growing season, as well Hours: Sat 8:30 am to 1:00 pm., Fridays, gam - 6pm, Sun ays chard, potatoes, corn. at our farm on Friday afternoons. May Holiday weekend to Thanksgiving - 12noon - Spm. Eggs are available everyday. ..................................................................................................................................................................................................................................................................... ............................... The market sells Q Greenlaw Maple Products Your Ontario Q Pine House Farm Or anics Greens, carrots, beans, QThe Village Inn Steakhouse On our menu Q Creemore Farmers' Market 9 Station on the Green, a wide variety www. reenlawmopleproducts.ca Certified Seal of 2193 Wood Rd www.thevillageinn.ca we serve 1373 Flos Rd 8 East potatoes beets, squash 238 Barrie Street Caroline Street Creemore, ON of fruit, vegetables, Quality Producer! RR #1 35-291dge, on garlic, blueberries am local greens, 9 Elmvale, 5 le 705 835 2911 9 Thornton, 56 705 466 -3162 meats, herbs, cheeses, 705 322- 5003 Maple syrup and maple syrup. 705 458 -9565 vegetables, ,,�►- Hours: Saturdays, 8:30 am -12:30 pm baked goads, maple products. berries and honey. preserves, organics. Hours: January Hours: Barrie Farmers market Saturday Hours: Monday - Sunday from Victoria Day Weekend to y 31 -April 30 - Weekends 9am -Spm from 8am to noon late march to December 4pm -11 pm for Dinner Thanksgiving, Rain or Shine May 1 - January 31, chance or by appointment Call or email ahead before you come to the farm. ONTARIO PRODUCE AVAILABILITY CHART PRODUCE MAY JUN JUL AUG SEP OCT NOV DEC Apples Asparagus Beans Beets Blueberries Broccoli Cabbage Carrots Cauliflower Celery Corn Cucumber Eggplant Grapes Lettuce Onions Pears Peas Peppers Plums Potatoes Radishes Raspberries Saskatoon Berries Squash Strawberries Tomatoes Ir i r f \ r} � \ ���~_ NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ift ", BOARD OF DIRECTORS MEETING 05/08 al Friday May 9,2W08 MINUTES Location:Tiffin Centre for Conservation — John L. Jose Environmental Learning Centre STAFF PRESENT: CA[/Secretary—Treasurer Wayne Wilson Chair: Fred Nix Town of Mono Vice Chair: Walter Benotto Town of Shelburne Communications Public Relations Assistant Kim Garnavvay Sandy Agnew Township of Oro-Medonte Rick Archdekin Town of Wasaga Beach Mary Brett Townshi of Adjala-Tosorontio Orville Brown Townshi of Clearview Chris Carrier Town of Collingwood Reg Cowan Township of Springwater John Crawford Township of Oro-Medonte Tom Elliott Township of Springwater Sonny Foley Town of Collingwood Ron Henderson Township of Essa Garry Matthews Township of Melancthon John McKean The Tow n of The Blue Mountains Rick Milne Town of New Tecumseth Gord Montgomery Township of Mulmur Brian Mullin Municipal ty of Grey Highlands Cal Patterson Town of Wasaga Beach Joan Sutherland Town of New Tecumseth Bill Van Berkel Town of Innisfil Robert Walker Township of Clearview Percy Way Township of Amaranth Barry Ward rie (arrived at 10:40 a.m.) Richard Lloyd City of Ba rie STAFF PRESENT: CA[/Secretary—Treasurer Wayne Wilson Mgr. Administration & Human Resources Susan Richards Manger ofFinance SuaanVVhiUnrS Communications Public Relations Assistant Kim Garnavvay Director of Land & Water Stewardship Services Byron Wesson Director nf Engineering and Technical Services Glenn Switzer Acting Director ofPlanning Chris Hibbnn1 Executive Assistant Laurie Barron GUESTS: Michael Laycock, Auditor BDO Dunwoody Barrie Christine Zimmer, Senior Water Resources Engineer Credit Valley Conservation Authority BOARD OF DIRECTORS MINUTES MEETING No: 05/08 9 MAY, 2008 Page 2of6 CALL TO ORDER Chair Nix called the meeting to order at 9:00 am. R E.T. -4 1 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson RESOLVED THAT: The Agenda for Board of Directors Meeting #05/08, dated 11 April, 2008, as amended be adopted. 3. PECUNIARY INTEREST DECLARATION |heol 10.1 - Wayne Wilson, CA{JXSenretaryTraaeurer 4. ANNOUNCEMENTS Chair Nix vve|o0nled Deputy Mayor Rick Milne from the Town of New Teounnaeth. Deputy Mayor Milne is a new member of the NVCA Board of Directors representing New TecunnSeth. Chair Nix noted the significant vvorkthoBanie Rotary Club has done for the NVCA. The Rotary plans to build 8 Gazebo at Momma Bear Pond at the Tiffin Centre in the coming weeks. The Royal Bank (RBC) will be hosting a Community Day on Sunday June 8.2OO8. RBC will provide free admission to all participating Conservation Areas to create awareness of the many CA lands available for recreational use. Introduction of New Staff Members Chair Nix and members of the Board of Directors welcomed the following new staff to the NVCA. Abdu||ahHoaaain has accepted the position of Water Resource Engineer, Ian Dckenden has accepted the position of Watershed Monitoring Specialist, Debbie Swindels has accepted the position of Accounts Receivable Clerk, and Christine May has accepted the position of Accounts Payable Clerk. Certificate of Appreciation From The New Tecumseth Streams Committee Joan Sutherland, member representing the Town of New Tecumseth, presented Chair Nix with a Certificate of Appreciation for the NVCA'S contribution to the New TeCun1Seth Stream Restoration Program. 5. MINUTES 5`1 Minutes mf the Board of Directors Meeting 04/O0,dated 11 April, 2008. MOVED BY: Bill Van Borhe| SECONDED BY: Ron Simpson RESOLVED THAT: The Minutes of the Board of [}inautorn Meeting 04/08 dated 11 April, 2008 be approved. Carried; 5.2 Draft Minutes of the Executive Meeting 05/08 dated 25 April, 2008. RES43 MOVED BY: Sandy Agnew SECONDED BY: Ron Simpson RESOLVED THAT: The Draft Minutes of the Executive Committee Meeting 05/08 dated 25 April, 2008, be received. Carried; 6. BUSINESS ARISING FROM MINUTES 6.1 NVCA Funding Committee update RES44 MOVED BY: Ron Simpson SECONDED BY: Sandy Agnew WHEREAS: Dennis Egan, the Board member proposing the establishment of a committee to examine funding opportunities has resigned from the Board; therefore, BE IT RESOLVED: That the committee established at Board meeting #04/08 be disbanded. Carried; 7. PRESENTATIONS: 7.1 NVCA 2007 Audited Statements presented by Mr. Michael Laycock, Auditor, BDO Dunwoody Barrie RES.#5 MOVED BY: John Crawford SECONDED BY: Rick Archdekin RESOLVED THAT: The 2007 Audited Financial Statements presented and circulated by Michael Laycock of BDO Dunwoody Barrie, be received. Carried; 7.2 Implementation of a Strategy for a Sustainable Credit River Watershed. Christine Zimmer, Senior Water Resources Engineer with Credit Valley Conservation Authority presented the Strategy for a Sustainable Credit River Watershed. The strategy addresses issues with the current storm water development standards, particularly in light of climate change. The presentation included many examples of solutions including future planning actions to promote watershed health. STAFF REPORTS 8. REPORT OF THE DIRECTOR OF PLANNING 8.1 Permits for Ratification RES46 MOVED BY: Rick Archdekin SECONDED BY: John Crawford RESOVLED THAT: The Perm its/Approvals issued by staff for the period 1 April, 2008 through to 28 April, 2008 be approved. Carried; BOARD OF DIRECTORS MINUTES MEETING No: 05/08 9 MAY, 2008 Page 4 of 6 9. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE COMMUNICATIONS/PR ASSISTANT 9.1 Communications Report — April 2008 RES47 MOVED BY: Mary Brett SECONDED BY: Rick Archdekin RESOVLED THAT: The Communications report for the month of April, 2008 be received. Carried; 10. REPORT OF THE CAO/SECRETARY-TREASURER AND THE DIRECTOR OF LAND AND WATER STEWARDSHIP SERVICES Note: Wayne Wilson, CAOISecretary Treasurer declared a pecuniary interest on item 10.1 due to his spouse being the Chair of the Simcoe County District School Board, He did not participate in any discussions regarding this matter. 10.1 Tiffin Education Program RES48 MOVED BY: Rick Archdekin SECONDED BY: Mary Brett WHEREAS: The NVCA has received notice that our Environmental Education Program provider named Beyond the Horizon Outdoor Adventures will not renew the Environmental Education contract in September 2008; and, WHEREAS: Staff are preparing a Tiffin Educational/Outreach Business Plan for presentation at the June 13/08 Board of Directors meeting; and, WHEREAS: The Simcoe County Board of Education has requested that for planning and booking purposes the NVCA guarantee the delivery of a curriculum based Environmental Education program for the 2008/09 school year and that our proposed curriculum based programs be available for review on or before May 30/08; therefore, BE IT RESOLVED: That staff be directed to meet the May 30/08 deadline for curriculum programming and that the NVCA enter into a one year extension of the existing contract agreement between the NVCA and Simcoe County School Board to deliver curriculum based programming for the 2008/09 school year consistent with the draft Environmental Education Program proposal of May 9/2008. Carried; 11. REPORT OF THE CAO/SECRETARY TREASURER 11.1 Financial Report - Statement of Operations Summary for the Period ending 31 March, 2008 be received. RES49 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The Statement of Operations Summary for the Period ending 31 March, 2008 be received. Carried; cl. BOARD OF DIRECTORS MINUTES MEETING No: 05/08 9 MAY, 2008 Page 5 of 6 11.2 2008-2010 Business Plan The 2008-2010 NVCA Business Plan can be found on the NVCA website. Board members requiring a hard copy were asked to contact Laurie Barron, 424-1479 ext 227 or The Board of Directors Recessed at 10:20 a.m. The Board of Directors Reconvened at 10:30 a.m. 11.3 2008 NVCA Constraint Plan RES.#1 0 MOVED BY: Robert Walker SECONDED BY: Tom Elliott WHEREAS: Planning fee revenues for 2008 are not at the levels anticipated in the 2008 budget; and, WHEREAS: Staff and the Executive believe it would be prudent to implement a plan to prepare for lower 2008 revenues than originally anticipated; therefore, BE IT RESOLVED: That the NVCA Board of Directors receive the constraints report dated May 9, 2008 and agrees to the conditional freeze on spending of $112,000 in operating expenditures and $83,000 in capital expenditures. Carried; 11.4 Request from the Grand River Conservation Authority to support the recommendations contained in the 2006/2007 Annual Report of the Environmental Commissioner. RES.#1 1 MOVED BY: Robert Walker SECONDED BY: Orville Brown RESOLVED THAT: The NVCA Board of Directors supports Grand River Conservation Authority's request to endorse the recommendations contained in the 2006/2007 Annual Report of the Environmental Commissioner; and, FURTHER THAT: A letter of support will be forwarded to the appropriate parties including the Environmental Commissioner. Carried; 12. REPORT OF THE CHAIR 12.1 Conservation Ontario Meeting Notes — April 28/08 The Conservation Ontario meeting notes were provided for the information of the Board of Directors. 12.2 Planning Services RES#11 2 MOVED BY: Robert Walker SECONDED BY: Orville Brown WHEREAS: There is interest in ensuring the most efficient planning services for our municipal partners; therefore, BE IT RESOLVED: That the NVCA is prepared to sit on a steering committee at the request of Simcoe County to review current planning services, subject to the Terms of Reference of the Committee and direction of the NVCA Board of Directors. Carried; eF BOARD OF DIRECTORS MINUTES MEETING No: 05/08 9 MAY, 2008 Page 6 of 6 (a) NVCA letter dated Apr. 10/08 re: NVCA Planning Department Staffing Transition. (b) The Township of Adjala-Tosorontio dated Apr 10/08 re: Resolution requesting an amendment to the Conservation Authorities Act to reflect the 4 year appointed term of municipal council. (c) Fisheries and Oceans Canada dated April 22/08 re: Ontario-Great Lakes Area Status Report. (d) NVCA 19th Annual Arbour Day Tree Sale — Saturday May 10/08 (e) NVCA Native Plant Sale — Saturday June 7/08 (f) Land Information Ontario, Quarterly Newsletter dated April 2008. RES.#1 3 MOVED BY: Garry Matthews SECONDED BY: Percy Way RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS ARBOUR DAY — May 10, 2008 EXECUTIVE COMMITTEE — May 23, 2008 NATIVE PLANT DAY —June 7, 2008 BOARD OF DIRECTORS — June 13, 2008 RES.#14 MOVED BY: John McKean SECONDED BY: Gord Montgomery RESOLVED THAT: This meeting adjourn at 10:58 a.m. to meet again at the call of the Chair. Carried; Fred Nix, N.V.C.A. Chair Wayne R. Wilson, CAO/Secretary-Treasurer Dated this day of 2008 Springwater Library Board Meeting May 13, 2008 t Midhurst Branch — 7pm. Attendance: Reet Skelton, Board chair Katy Austin Marg Campbell Donna Kenwell Claude Richardson Dave Snedden Muriel Van Vugt Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets: Rosemary Johnston, Linda Collins C� 1. Call to order: Moved by: Reg Cowan Seconded by: Donna Kenwell 08-18 That the meeting of the Springwater Township Public Library Board come to order at 7:03 p.m. Carried 2. Approval of the minutes: Moved by: Claude Richardson Seconded by: Marg Campbell 08-19 That the minutes of the Springwater Township Public Library Board meeting held on April 8, 2008 be approved. Carried 3. Matters arising from the minutes: a. Garden bench project — update Marg met with Marlene Hilton Moore and chose a location for the new bench and displayed a diagram of its shape and the shape of the cats. She has finalized the design and has commissioned the work to be done by Regal Monuments in Barrie. No decision was made on labelling the bench in memory of John Brown. Lynn was directed to send payment for half of the project as a down payment for the work as requested from Regal Monuments, b. The early- days -of the - library memoirs from Muriel Jacobs and Lenore Corbett have been typed out. Muriel and Marg will invite her to the library board social in June and we will give her a plant and thank-you card. c. Friends of the Library meeting — report Eight people came to April 30 meeting. Half of them were non-staff. Discussion centred around projects they could be involved in, such as an outdoor bench at Midhurst, the purchase of Nintendo Wii games, programmes for seniors, surveying people's interests, the local history project, gardening at Midhurst, transferring slides to digital photos, developing a cookbook, etc. rX d. SOLS Trustee Council meeting — report Muriel reported that Orillia wants to build a new library. Bracebridge is celebrating an anniversary. Renovations at the Victoria Harbour Library (Tay Township) have been finished. Tay Library also received a grant from Casino Rama for First Nations materials. 4. Librarian's report: Lynn reviewed the printed report. The event during the Maple Syrup Festival was quite successful. Various staff have been attending workshops. Policies: As part of accreditation there are some policies which a library should have in place, including a constitution. The committee of Linda, Donna and Lynn will get together to work on this summer. Reet suggested that the whole board help out in this matter in the fall. 5. Correspondence: a. Township of Springwater RE: Media communication. The township has stated that it will now be putting notices of its meetings and other advertisements in the Barrie Advance as opposed to the Springwater News. Lynn will follow up with Carol Trainor for details on submitting items to the Advance. 6. Accounts / Finance: a. Invoices: Moved by: Dave Snedden Seconded by: Muriel van Vugt 08-20 That the following invoices on the Council cheque register be approved for payment: May 1, 2008 — in the amount of $58,471.26 Carried 7. New business: Lynn circulated a news item and some photos from Garden River First Nations Library, east of Sault Ste. Marie, expressing appreciation to Springwater Library for the donation of many books and videos. Lynn will confirm at the next meeting how soon the 50th anniversary of the library will be so we can plan ahead for it. Marg sought direction about culling our board member binders. 8. Next meetings:, June 10- Minesing June 25 — Pot luck at Linda's with staff 9. Adjournment: Moved by: Muriel Van Vugt 08-21 That the meeting of the Springwater Township Public Library Board adjourn at 8:40 p.m. Carried Minutes adopted June 10, 2008 (Board chair) \�\ ----- Original Message ----- From: Janet Fiintoft To: i-nel.coutariche(4oro-medonte,ca Sent: Saturday, June 14, 2008 10:58 PM Dear Mel, Thank you for responding so promptly bznly phone call. The Township has a pumping station for our municipal water that is situated beside our home at 17 Alpine Dr. at Moonstone. The building is unattractive and is slightly crooked on the \Cd. My neighbours and l were wondering if the Township would be willing to provide us with some trees tV plant beside the building so that it would be, eventually, camouflaged. The trees would be in keeping with the natural setting of our homes. If you are available to come here, and see first hand, what we are talking about, please call me at 835-3544. Sincerely, BrianR|ntoM (Janet Currie) Irwin, Doug From: oborye1 Sent: Monday June 18.20082:56PM /p: Irwin, Doug Cm: Evans, Dwight Request for Bylaw Exemption hoCouncil Dear Mr. Mayor and Honourable Members u[Council: |umwriting to request exemptions W the Um-Medo teuni*chyluwswith respect N three events which will |e held at our recreation area this surnmer. The UNF has, iu the last year taken many steps to ensure safety and security at our campground. We will continue to employee OPP Paid Duty officers each weekend this summer, and wc have redesigned our campground to limit the admission \nunoaxiuuu000[71 vehicles over night. All of these steps have been taken to improve our relationship with Hawkestone, and Oro-Medonte and to demonstrate that our events can hoouunul-cd properly and responsibly. The events in questions are as follows: Sunday June m 2008 — Ukrainian National Youth Federation Summer Festival + Canada Day Event Details: The ONYFiyholding usummer social night, with uplanned dance to take place frorn 9pm-|am. The event will hc managed byu staff u[}5 people, oa well ua paid duty support from the Barrie [)PP Detachment. This event iy part o[u weekend long Canada Day and Summer celebration put onby the UNYFfor it*s members. The [}} has been Instructed k) position speakers in directions away from the water, shoreline and any residential huUdin�o. OPP will bestrictly enforcing all applicable regul������N, ��� iz���cnn�s� that after l\PM the noise level from the dance is reduced, and that at|mo all activities at the dance location are —'--- Saturday July 5'h— Ukrainian National Federation, Ivana KUPala Festival. Event Details: This event has taken place at our grounds for the last 45 years. U includes o xmu!| concert prn�ruu� tobc�ioo17P�� foUnwcdbyudance/social to take place uotU |/\��. {)PP Paid duty and event organization staff will be on buod to o)ouik>r all activities. Dance/Social will include u live bud, and no recorded, or DJ music. again with sound system positioned in such as way snua not to interfere with Surrounding areas. Saturday AU�41[St 91h _ Ukrainiaii National Federation, Sports Weekend Event Details: A Dance/Social will take place from 8PM-|AM after the day's sporting activities including Golf Tournament. Soccer TOUrnarrient, Volleyball Tournament and Tennis Tournament. 0PPPuid d'Uy and event organization staff will be no hand to ouooi\nc all activities. Dance/Social will include u live bad, and no rccnrdo], or DJ nouxic, agubn with sound system puyiik/ucd in xuch as vvuY so as not to iu{r,[erc with surrounding areas. � I must apologies for the late submission o[this request u* our organization has been busy working u number o[ nc'mr�uxuuu c|. Dvcvc l tox\ hnvc �uv� ��oonxt[u{c� �o )c |ai �cuouronoiiu� ` working together with our corrimunity, and that our request will be looked upon favorably by council. Awaiting your reply, best , 8|uwkuBury President Ukrainian National Federation, Toronto Branch From: Ball, Jerry Sent: June-18-08 8:53 AM To: Irwin, Doug Subject: RE: Winter Roads -- Cost Saving!! Sanding is part of our winter maintenance standard and in this subdivision our own crews apply the sand salt product. In most of our subdivisions we only apply the sand salt mixture to curves, intersections or steep hills to provide the safe travel for the residents. This is also the case for all residents that walk through the subdivision streets. Bottom line is that each subdivision street or rural road resembles the pictures in this email every spring (lots of sand) however the municipality is responsible for providing safe road travel which includes sanding of all roads and this will continue as part of our winter maintenance. Jerry ----- Original Message - - - -- From: Ulrich Surmann To: Members of Council. Oro Medonte Cc: Mayor Harry Nuphes Sent: Thursday, May 22, 2008 10:01 AM Subject: Winter Roads -- Cost Saving!! Dear Members of Council, In agreement with several neighbours (all, I have spoken to in this matter), I would like to request that next winter less sand will be put on our roads. As you can see from the attached pictures, the amount of sand, which was put on our roads this past winter was far too much! The sand truck came on a regular basis and put sand on top of the freshly fallen snow. There was no need for this, no slippery conditions, etc. The snow plough then placed this sand on our properties so that in spring, days had to be spent, to clean it out of the lawn again. The road cleaning machine could not quite handle the amount of sand and left the roads very dirty. Sand should only be put on the roads, when they are icy, which was only once the case during the whole winter for a couple of days and possibly on some critical intersections. The sanding service, in general, is appreciated but it should be done only as required. The township will not only save the initial costs of the sand and the placement but also the cost for clean-up; this should be considerable. It may be worthwhile, to review the contract with the "sanding" company, since it should not be based on a per ton of sand used but on an "as required" basis. Thank you for your attention in this matter. Respectfully, Uli Surmann 46 Tanglewood Cres. Shanty Bay, ON, LOL 21-0 phone: (705) 835-0337 n 1 W .� n cw 4 44 ��E .rte R I'c -e- �4C -74- 4 �/ Canada Day 2008 in Hawkestone CZEMM= Planiiiiig for the annual "Hawkestone Celebrates Canada Day 1_2008" is in full swing. This year's celebration will be held on Tuesday, July I at the Hawkestone Community Hall. 12 noon - Children's bouncy park and car- nival garnes. BBQ lunch I pin - Neighbourhood parade. Lining Lip on Line I I South and heading through the village ending at the Community Hall. Floats, decorated vehicles, bicycles, pets and children ,)re A welcome, Prizes! 2 pin - Hawkestone Celebrates Canada Day cake cutting in front of the community hall 2 pm to 4 pm - Red and White Strawberry Social in the hall New This Year! Photography contest for adults and ctilldren. Submit Your best photo depicting "BcAutiful Hawkestone and Area". Tlircc Clt(C(IOVICS: A. Up to ten years old B. Twelve to sixteen yea C. Adults 11 Prizes will be awarded. Photo s with n,imc, phone number and age c<itci'yory on th,,- I back, to be submitted to jennif,("r 'Mom, 7 Forestwood Lane, 11.1�. 41 1 Ixvkcsione LOL_ ITO F'or more inf'orniation on Hawkcstone Ccicbratcs Ginada Day activities call I jennifcr Ahon 3.27-3 120. BY-LAW NO. 2008-073 A By-law to Appoint a Chief Building Official and torepeal By-laws 2O05-144.2OO7-&Q9 and 2OO7- 43 WHEREAS the Building Code Act, 1992 S.O. 1A92,c23,am amended, provides that the Council of each municipality shall appoint a chief building official and such inspectors aa are necessary for the enforcement of this Act; AND WHEREAS the Municipal Act, 200/.&[\2U0/.u25,aa amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions ofCouncil; AND WHEREAS the Council nf The Corporation cf the Township cdOno-Medon(edoes now find it expedient io appoint a Chief Building Official; NOW THEREFORE the Council of the Township ofOno-Medonte hereby enacts au 1. That Kim Allen is hereby appointed Chief Building Official for the Township of Om~Medonte; 2. This appointment shall bo effective June 9.2OOO, 3. That By-law Nos. 2005-144.2U07f}O0 and 2O07-143 are hereby repealed in their entirety. 4. This by-law comes into force and effect on final passing thereof, BY-LAW READ A FIRST AND SECOND TIME THIS 2Sr DAY QF JUNE, 2OO8 BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin / / BY-LAW NO. 2008-074 A By-law bo Appoint m Deputy Chief Building Official and ho Repeal By-Law No. 2Q07-0] WHEREAS the Building Code Act, 1692 S.(l 1992 c.23, au amended, provides that the Council of each municipality shall appoint a chief building official and such inspectors ue are necessary for the enforcement of this Act; AND WHEREAS the Municipal Act, 200/.G.O. 200/.o. 25, Section 224.aoamended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions ofCouncil; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte does now find it expedient bo appoint a Deputy Chief Building Official; NOW THEREFORE the Council of the Township ofOro-Medon0e hereby enacts es follows: 1. That Sherri-Lynn Moore is hereby appointed Deputy Chief Building Official for the Township of Oro-Medonte. 2. That By-Law No. 2807-0%7bo repealed in its entirety. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 25'" DAY OF JUNE, 2OO@. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008 THE CORPORATION OFTHE TOWNSHIP OFORO-K8EDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-075 Being a By-law to Appoint Building Inspectors And to Repeal By-law Nos. 2007-070 and 2008-013 WHEREAS Section 3(2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended provides that the Council of each municipality shall appoint such inspectors as are necessary for the purposes of the enforcement of the Act; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Building Inspectors; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the employees of The Corporation of the Township of Oro-Medonte outlined on Schedule "A", attached hereto and forming part of this by-law, be appointed as Building Inspector for the Township of Oro-Medonte; 2. That By-law Nos. 2007-070 and 2008-013 are hereby repealed in their entirety. 3. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 25TH DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law No. 2008-075 for The Corporation of the Township of Oro-Medonte Building Inspector Kim Allen Sherri-Lynn Moore Brian Bell Janice Bosomworth Paul Holland \k \ \ BY-LAW NO. 2008-O7G Being m By-law *zAppoint By-law Enforcement Officers WHEREAS the Municipal Act 2D0/.S.O.28O1.o.25. Section 224.usamended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions ufCouncil; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find kexpedient to appoint By-law Enforcement Officers; NOW THEREFORE the Council cd the Township ofOno'MedonVe hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro-Meclonte outlined on Schedule "A", attached hereto and forming part of this by-law, be appointed By-law Enforcement Officers; 2. That employees of The Corporation of the Township of Oro-Medonte outlined on Schedule "B", attached hereto and forming part of this by-law, be appointed By- law Enforcement Officers for the purpose of parking infractions; 3. Notwithstanding Schedule ''B''tothis by-law, employees wfThe Corporation of the Township ofOno'K4edontedesignated, in writing, by the Chief By-law Enforcement Officer are appointed By-law enforcement Officers for the purpose of pa/king infractions; 4. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26` DAY OF JUNE, 2OO8 BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OFTHE TOWNSHIP OF ORO-MEDONTE Mayor, �S.Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law No. 2008-076 for The Corporation of the Township of Oro-Medonte By-law Enforcement Officer Brendan Burke Rory Webster Kim Allen Sherri-Lynn Moore Brian Bell Paul Holland Janice Bosomworth Scott Cowden Schedule "B" to By-law No. 2008-076 for The Corporation of the Township of Oro-Medonte By-law Enforcement Officer For the purpose of parking infractions Employees within the Public Works Department holding the position of: Manager of Operations Foreman Lead Hand \�3 THE CORPORATION OF THE TOWNSHIP OFORO-MEDONTE BY-LAW NO. 2ODQ'07Q Being m By-law to Amend By-law No. 2DQ7-O69. A By-law bo Provide for Remuneration and Expenses for Members mY Council and Council's Appointees to Local Boards and Comm |ttams/Tanhnica| Support Groups, and Expenses for Employees WHEREAS Section 283of the Municipu/AcL20D/'S.LI20O/'c. 25, as amended, provides that the municipality may pay any part of the remuneration and expenses uf the Members cf Council of the municipality and of the officers and employees of the municipality; AND WHEREAS Council for The Corporation of the Township ofDru-Medonk* did enact By-law No. 2DO7-USQon the 27m day oi June, 2O07; AND WHEREAS the Council of the Township ofDro-KAedonKa has adopted m Per-Kilometer Rate Policy; AND WHEREAS the Council of the Township ofOro-N1edonhs deems it advisable and expedient to amend By-law No. 2OU7-0GQ; NOW THEREFORE the Council cf the Township ofOvo'Medonte hereby enacts as follows: 1. That Section 1.1on Schedule 1C^8o By-law 2OO7-OSQbe deleted inits entirety and replaced with the following: ^/./ The municipality shall compensate Members o/ Council, Councils Appointees to Local Boards & Committees/Technical Support Groups and employees at the rate of $.44 per kilometer for the use of non- township owned vehicles. y./,/ That the per kilometer rate will be adjusted on July 1st each year AzS0.055 below the CRArate for Ontario for the previous year.^ 2. That this By-law shall come into force and take effect nn July 1.2UO8. By-Law read a first and second time this 25 t^ day of June, 2008. By-Law read a third time and finally passed this day of ,2008. Mayor, H. S. Hughes Clerk, J. Douglas Irwin III BY-LAW NO. 2008-080 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND THE ORO-MEDONTE 77'S JUNIOR HOCKEY CLUB WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into a agreement with the Oro-Medonte 77's Junior Hockey Club, during the 2008/2009 hockey season. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT This Agreement shall be in force and effect from September 20, 2008 to April 9, 2009 or until the end of The Club's 2008/2009 Hockey season, whichever date occurs first. 3. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 25"H DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin This Agreement made this day of BETWEEN: Schedule "A" to By-Law No. 2008-080 The Township of Oro-Medonte (hereinafter called -the Township") - and — The Oro-Medonte 77s Junior Hockey Club (hereinafter called "The Club") WHEREAS The Club has the intention of utilizing the Oro-Medonte Community Arena, hereinafter referred to as "The Arena", during the 2008/2009 hockey season; AND WHEREAS all parties wish to clarify the conditions affecting use of The Arena-, NOW THEREFORE the parties hereto covenant and agree each with the other as follows: Term of Agreement This Agreement shall be in force and effect from September 20, 2008 to April 9., 2009 or until the end of The Club's 2008/2009 Hockey season, whichever date occurs first. The date will not go beyond April 9, 2009. 2. Use of Facility (a) In accordance with this Agreement and the Township Facility Permit, which is issued further to this Agreement, the Club is hereby entitled to use The Arena facilities to play each of its regularly scheduled hockey games of its league schedule and its playoff schedule for the 2008/2009 hockey season. (b) The Arena facilities, which The Club shall be entitled to use for the duration of this Agreement, shall include the following: (i) The ice surface including seating areas for games and practices. (ii) Dressing room 5 and 6 for game nights *Equipment is to be removed after game completion and stored in outdoor storage container to be provided by the Club at its expense in consultation with the Township. I of 10 (iii) Banquet Hall (under Separate Permit) 3. Conditions of the Arena/Banquet Hall Facility Permit (a) The Recreation and Community Services Department may cancel this Agreement and the attached Township Facility Permit (hereinafter -Permit") upon notice at any time if The Club does not meet the obligations set out therein including timely payment. (b) The Permit holder must comply with all Federal and Provincial laws and Township By-laws, and with all Township policy and procedures. (c) The Permit holder is prohibited from selling or distributing articles in any facility without prior consent from the Manager of Recreation and Community Services. (d) The Permit holder agrees to follow all posted rules and regulations of The Oro-Medonte Community Arena. All activities must be conducted in a professional manner. (e) The Permit holder must be 18 years of age or older and must be present for the duration of times as outlined on the Permit. (f) It is also agreed that no food and/or beverages will be sold on The Arena premises, excluding the Booster Club where alcohol may be served in accordance with Township of Oro-Medonte Municipal Alcohol Policy. (g) The Oro-Medonte is a smoke free facility and all visitors to the facility must abide by the no-smoking regulations in place. (h) Flood Time: i) One ice hour ice time will be based upon a 50 minute hour allowing for 10 minute flood time. ii) The Township reserves the right to adjust ice time for additional flood time if required to maintain ice thickness requirements. Banquet Hall (i) A booster club will be permitted in the banquet hall on game nights under separate permit. The permit will be subject to the terms and guidelines in the Municipal Alcohol Policy. (ii) No minors will be permitted in the Banquet Hall for a special occasion permit function. The club shall be responsible for ensuring compliance with the Municipal Alcohol Policy. 2 of 10 4. Rental Fee (a) The Club hereby agrees to pay $77.00 / hour for non-prime time rental and $130.00 /hour for prime time rental, inclusive of GST, per hour for each hour or portion thereof of ice time scheduled or used by The Club; (b) The club agrees to pay $164.00 for licensed functions in the Banquet Hall (Booster Club) $290.00 for Special Events with LCBO Special Occasion Permit and $28.00/ hour for meetings. (c) The Club hereby agrees to arrange for and to pay directly for the cost of employing all attendants necessary for the sale and retrieval of all tickets required at games, plus the supervision of the building in order to assure the safety of the public and the security of The Arena facility. Adequate attendants are necessary to ensure all entrances are monitored. Keys (a) The Township shall at its discretions supply keys to the Club. (b) Keys cannot be consigned to others unless The Club has obtained the prior written approval of the Township. 6. Building Security and Protection of the Public (a) The number of Police Officers/Security Staff required to be on duty will be determined by The Club in conjunction with the Township, recognizing that it is The Club's responsibility to protect the public, maintain crowd control and ensure that The Arena is being operated in a safe manner during all of The Club's games. Z__ (b) Any person who has in his or her possession any intoxicating substance or who appears to be impaired or displaying improper conduct will be removed from the Facility. (c) The Club shall be responsible for providing parking attendants if requested by the Township. 3 of 10 7. Adherence to Legislation, By-laws and Policy (a) The Club agrees to assure that its use of the Arena, including the Banquet hall for Booster Club purposes, shall conform to all relevant 'Township by-laws and policy. Provincial/Federal legislation and the regulations of the Liquor License Control Board of Ontario. 8. Requirements Regarding Serving Alcohol: (a) In the event The Club wishes to serve alcohol, it is the sole responsibility of The Club to obtain a liquor license and to provide a copy of the license to the Recreation and Community Services Department in advance. (b) All servers must have Smart Serve certificates. (c) Compliance is required with the 'Township Municipal Alcohol Policy. The Club will be held solely liable for injuries and/or damages arising from failure to adhere to -Township policy and regulatory requirements. 9. Fire Safety (a) All announcements will be made by The Club over the Arena public address system regularly before and during each game advising the public that smoking is prohibited in all areas of the Arena. Also, The Club shall announce the license plate number of vehicle(s) parked in the fire route outside The Arena and request that all vehicles be relocated from the fire route in a timely manner., The Township reserves the right to contact the Ontario Provincial Police, and or Oro-Medonte Fire Department and advise them of any situations that may arise in this regard. (b) The Club shall check the number of people being admitted to each game and ensure that the maximum number does not exceed 400 persons. The distribution of spectators shall be as follows: Bleachers -225 persons Lobby Seated — 35 persons Standing (Lobby and Stands) — 40 persons Banquet Hall - 100 persons Note: The maximum occupancy and the following distribution numbers are based on crowd control and functionality of facility. It is understood that the movement of spectators will occur throughout the hockey games. 4 of 10 (c) The occupancy in the following areas shall be maintained at all times: Bleachers — 225 Seated and 40 Standing Lobby — 35 Seated and 60 Standing Banquet Hall — 250 without tables and chairs - 200 with tables and chairs The number of people attending shall be provided to the Arena Attendant at the start of each game. (d) The Club shall advise and provide confirmation in writing to the Township at least fourteen days in advance of any planned special event programs for any game. (e) All exits must be kept free and clear at all times. (f) The Club will be required to attend training and carry out all fire evacuation procedures as directed by Township Arena Attendants for which an acknowledgement of undertaking will be signed. (g) The dressing room hallway must be kept clear at all times. The Club will advise visiting teams of this requirement. 10. Season Scheduling (a) The Club agrees to the schedule of times and dates indicated on the Permit when the Arena will be required throughout the season. Cancellation and additional bookings must be confirmed with the Township in writing at least one week in advance of the date in question. The normal hourly rate will be charged in accordance with paragraph 3(a) hereof if cancellations are not received at least one week in advance. Unavoidable emergency cancellations (i.e. road closures) will be accepted by the Township up to two hours before the game time with no penalty or charges to The Club or commitment from the Township to provide alternate ice time. The days and times indicated on the Permit will continue depending on The Club's Hockey season as required but not beyond April 9. 2008. (b) Excluded Dates: Dates excluded will be indicated on the Permit including certain holidays, tournaments and other events. 5 of 10 I Record Keepint! The Club agrees to maintain an accurate count of the number of people admitted for each game. The Club agrees to maintain all necessary records for the duration of this Agreement and to provide a detailed breakdown of attendance to the Township upon request. 12. Removal of Offending Patrons Township employees shall have the right to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed from the Arena. 13. Damage to the Premises The Club agrees to assume responsibility for all costs relating to repairs to The Arena structure and contents resulting from misuse of the facilities by The Club or its guests. 14. Stored Equipment It is understood and agreed that any equipment left or stored at the Arena shall be the responsibility of The Club and The Club agrees to indemnify and save harmless The Township for any claim or claims against such equipment so left or stored. The Club agrees to remove all equipment from The Arena, including equipment belonging to its hockey players, immediately at the end of the hockey season. The Club is obligated to ensure that storage is neatly organized and not in contravention of fire codes or health standards. The Township reserves the right to inspect the rooms used by The Club and stipulate requirements to ensure health & safety. 15. Local Hockey Assistance The Club will provide players, coaches and training staff to assist Oro-Minor Hockey with its local hockey program. The Club also agrees to provide additional assistance to the Oro-Minor Hockey League and Oro Skating Club with terms being agreed upon between the parties. 16. Use of Banquet Hall The Club shall be entitled to have the use of the Banquet Hall in The Arena subject to availability under separate permit at the described costs in 4b. The terms of this agreement will also apply to use of the Banquet Hall. 6 of 10 17. Use of Township Symbol or Logo The use of The Township symbol or logo is not permitted and is strictly prohibited without written consent from the Manager of Recreation and Community Services. 18. Invoices and Payment (a) Monthly payments of from The Club to the Township commence September, 2008 for ongoing ice rental. Payments are due the last business day of each month. The final month will be adjusted to reflect the actual balance due. Monthly statements will be issued. The parties hereto agree to keep proper and complete accounts to enable each party to obtain sufficient information in order to determine what monies are due and payable under the terms of this Agreement. A representative of the Township of Oro-Medonte will be on the Oro- Medonte 77's Executive to act as liaison for the Township and will attend monthly meetings of the Executive. (b) Overdue accounts will be charged interest at a rate of 15% per month; failure to pay accounts promptly may result in Agreement and Pen-nit cancellation. 19. Insurance The Club shall provide an up-to-date copy of its liability insurance policy with coverage of not less than TWO MILLION DOLLARS ($2,000,000.00) showing the Township as an additional named insured. -)0. Guarantee (a) The Oro-Medonte 77's Hockey Club, of the Township of Oro-Medonte, County of Simcoe, hereby guarantees all and punctual payment of monies which are, or may become due and owing to the Township by The Club in accordance with the terms of this Agreement. (b) If The Club: (i) shall fail to pay any of its monthly installments for on-going ice rental or other sums payable under this Agreement when due, and allow such default to continue for five (5) days following the giving by the Township to The Club of written notice of such default; or (ii) if The Club shall fail to perform any of the other covenants or conditions in this Agreement or if The Club fails to observe or 7 of 10 perform any of the above, and allows any such default to continue for fifteen (15) days following the giving by the Township to The Club written notice of such default; then., the Term of this Agreement may, at the option of the Township and without notice to The Club, be terminated and the entitlements vested in The Club and any and all other rights of The Club hereunder shall thereupon immediately cease and expire as fully and with like effect as if the entire term of the Agreement had elapsed. (c) If The Club shall default in the performance of any covenant (other than any covenant to pay Rent) on its part to be performed under this Agreement, and if such default shall continue for fifteen (15) days following the giving by the Township to The Club written notice of such default, the Township may enter upon the assigned rental premises and shall not be liable to The Club for any loss or damage to The Club's merchandise or business caused by acts of the Township, acting reasonably in so remedying the default or neglect of The Club. (d) If the Township at any time is compelled or elects to pay any sum of money or do any act which would require payment of any sum of money by reason of the failure of The Club to comply with any provisions of this Agreement or if the Township is compelled or elects to incur any expense, including legal fees, by reason of any default of The Club under this Agreement, the sum or sums, including legal fees on a solicitor and client basis, so paid by the Township with all interest, costs and damages shall be deemed to be Additional Rent hereunder and shall be paid by The Club to the Township forthwith upon demand and upon presentation of proof of payment. (e) If the Township shall re-enter or if the Agreement shall be terminated as set out above, then Rent in the farm of the monthly installments shall immediately become due from The Club and be paid up to the time of such re-entry or termination, together with reasonable expenses of the Township.. 21, Termination Upon Notice Without Cause The Township shall have the right to terminate this Agreement, in whole or in part, without liability, upon completion the Term of the said agreement. 8 of 10 22. Termination Upon Notice With Cause The 'Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Club if: (a) The Club is in breach of, or attempts to breach, any of its obligations under this Agreement; (b) The Club is unable to pay its debts when due or is insolvent, is ordered or adjudged to be bankrupt, is placed in the hands of a receiver, enters into any scheme or composition with her creditors, is dissolved, liquidated or wound up, or makes any assignment for the benefit of their creditors-, or (c) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation. 23. Assignment The Club may not assign this Agreement or any of its rights hereunder or assign or delegate any of its obligations hereunder without the prior written permission of the Township. Any such assignment shall be null and void. This Agreement and The Club's rights and obligations hereunder may be assigned by the Township. This Agreement shall bind and inure to the benefit of the parties hereto and their respective and permitted successors and assigns. 24. Entire Agreement This Agreement contains the entire agreement between The Club and the Township and supercedes any prior agreement, obligation, statement, representation, understanding, warranty or communication, whether oral or written. No waiver or modification of any provision of this Agreement shall be binding unless it is in writing and signed by each of the parties. 21. Notice Any notice required or permitted to be given hereunder shall be given in writing and shall be deemed to have been received (i) upon personal delivery, or (ii) five days after being deposited in the Canadian mail system, whether by registered or certified mail, express mail, or postage prepaid., where addressed to either party at the addresses set forth herein. Either party may change its address for the purpose of notice by giving written notice to the other party of such change. 9 of 10 Notice under this Agreement shall be provided to: To. Oro-Medonte 77's Hockey Club Telephone Number: (705) Fax Number: (705) AND TO: 'The Corporation of the Township of Oro-Medonte 148 Line 7 South Box 100, Oro, Ontario Oro, Ontario LOK 1 T Attention: Manager of Recreation and Community Services Telephone Number: (705) 487-2171 Extension 7237 Fax Number: (705) 487-0133 SIGNED, SEALED and DELIVERED by the parties hereto: Signed in the presence of- The Corporation of the Township of Oro- Medonte Per: Signed in the presence of: Harry Hughes - Mayor Per: Doug Irwin - Clerk The Oro-Medonte 77's Junior Hockey Club 11 Per- / Per-. We have the authority to bind,/The Oro- Medonte 77's Junior Hockey Club 10 of 10 |�� | BY-LAW NO. 2OOQ-081 ABY-LAW TO AUTHORIZE THE EXECUTION OFAN AGREEMENT BETWEEN THE TOWNSHIP OFORO-MEDONTEAND HABITAT FOR HUMANITY HURCDN|/\ INC. —ORUUAILAKE COUNTRY CHAPTER WHEREAS the M/nicipu/Act200tS.(I20D/.o.25. Section 224.aa amended, states that his the role of Council 0z ensure that administrative practices and procedures are in place to implement the decisions ofCouncil; ANDVVHEREASthoMux,icipa/Act.2D0/'S.C\200/.c.25.Sechon27O(1).es amended, states e municipality shall adopt and maintain policies with respect Uzthe following matters: 1. Its sale and other disposition ofland. AND WHEREAS the Council of the Township ofOro-Medonha adopted By-Law No. 2OO7-O83on July 18.2OO7.ea amended, "Being a By-law to Establish a Policy/Procedure with respect to the Sale and Other Disposition of Land and toRepeat By-law Nos. 2003-12S.2OO4'078 and 28O4-138^ AND WHEREAS the Council of The Corporation of the Township o(Doo'K4edonto deems it desirable to enter into an agreement with Habitat for Humanity Huronia Inc. — OhUiu/Lake Country Chapter. NOW THEREFORE the Council of the Township ofOvo-Medonte hereby enacts aa THAT the Mayor and Clerk be authorized to execute the Option Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 25 T DAY 0F JUNE, 2OO8 BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF OR0-K8EDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law 2008-081 OPTION AGREEMENT THIS AGREEMENT is made the I I day of — Skn ti 2008. HABITAT FOR HUMANITY HURONIA INC. - ORILLIAALAKE COUNTRY CHAPTER, an Ontario corporation, (the "Optionor") - and - THE CORPORATION OF THE TOWNSHIP OF ORO-,MLEDONTE, a municipal corporation, (the "Optionee") WHEREAS, the Optionor agreed to grant to the Optionee an option to purchase the Property (as hereinafter defined) on the terms set out herein; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT, in consideration of the payment of the Option Price by the Optionee to the Optionor and for other valuable consideration (the receipt and sufficiency of which are hereby acknowledged by the Optionor), the parties hereby agree as follows: ARTICLE 1 - INTERPRETATION 1.01 Definitions Unless the context otherwise requires, the following terms shall have the meaning ascribed thereto: "Closing Date" means the next business day after the 301h day after the date of the receipt of the Option Notice by the Optionee or such shorter or longer period as may be agreed to in writing by the parties. "Hazardous Materials" means any contaminants, pollutants, Substances or materials that, when released to the natural environment, could cause, at some immediate or future time, harm or degradation to the natural environment or risk to human health, whether or 4:1 not such contaminants, pollutants, substances or materials are or shall become prohibited, controlled or regulated by any Government Authority and any "contaminants", "dangerous Substances", "hazardous materials", "hazardous Substances", "hazardous wastes". -Industrial wastes, -liquid wastes", "Pollutants" and **toxic substances", all as defined in, referred to or contemplated in federal provincial and/or municipal legislation, regulations, orders and/or ordinances relating to environmental, health and/or safety matters. "Option" means the option to purchase the Property granted to the Optionee pursuant to Section 2.01 herein. "Option Notice" means the notice exercising the Option in the form attached as Schedule 2. "Option Period" means the period commencing on the date of execution of this Option Agreement and expiring on the date which is January 31, 2010. "Option Price" means the sum of One Dollars ($1.00) paid or to be paid by the Optionee to the Optionor on the execution of this Option Agreement (the receipt and sufficiency of which is hereby acknowledged by the Optionor). "Permitted Encumbrances" means those encumbrances described in Schedule 3. "Property" means the lands described on Schedule 1. "Purchase Price" means the sum of One Dollars ($1.00) (exclusive of Goods and Services Taxes, land transfer tax and other taxes) and subject to adjustment pursuant to Section 2.02 and 2.03 herein, to be paid on the registration of the Transfer/Deed of Land conveying the Property to the Optionee on the Closing Date. 1.02 Time Time shall be of the essence of this agreement. 1.03 Binding Effect This agreement shall be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns of a party to the extent that they are permitted successors or assigns by terms of this agreement. 1.04 Applicable Law This agreement shall be construed and enforced in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein. % -3- ARTICLE 2 - OPTION TO PURCHASE 2.01 Grant of Option The Optionor hereby grants to the Optionee the option to purchase the Property in accordance with the terms set out herein for the Option Period. 2.02 Exercise of Option The Optionee may exercise the Option by giving the Option Notice to the Optionor at any time in the event that the following event occurs: (a) the Optionor does not commence construction of a residence on the Property prior to December 31, 2009. 2.03 Environmental Provision The Optionor shall deliver the Property on the Closing Date, free and clear of all Hazardous Materials in excess of the Ministry of Environment or other governmental authority guidelines, legislation, regulations, orders or ordinances relating to environmental matters (the "Guidelines"). The Optionor and the Optionee agree to cause regular monitoring of the Property during the term of the Option Agreement. In the event, it is determined that remediation is required to be performed in respect of the Property so that the Property meets the Guidelines, the Optionor shall forthwith, following delivery of the Option Notice, perform or cause to be performed all required remediation so as to cause the Property to comply with the Guidelines. In the event, the said remediation can not be performed by the Closing Date, the Closing Date shall automatically be extended to the date that is five (5) business days following the date that the environmental engineer has confirmed that the necessary remediation has been completed. All costs and expenses incurred by the Optionor in remediating the Property as aforesaid, including all associated tests and reports, shall be for the account of the Optionor. 2.04 Closing The transaction of purchase and sale arising out of the exercise of the Option shall be completed on the Closing Date. On the Closing Date, the Optionee shall pay to the Optionor the Purchase Price, subject to the usual adjustments for commercial real estate transactions in the Province of Ontario. The Optionor shall be obligated to convey good and marketable title to the Property on the Closing Date, subject only to the Permitted Encumbrances. -4- ARTICLE 3- NOTICE 3.01 Notice Unless otherwise expressly specified herein, any notice to be given by either party to the other pursuant to this agreement or in relation to the transaction contemplated herein may be validly given if given in writing and delivered or sent by facsimile duly addressed as follows: To the Optionor: 2 Forestwood Lane, RR #1 Hawkestone, ON LOL ITO Attention: Mr. Paul Kitchen Facsimile: (705) 326-5202 To the Optionee: 148 Line 75., Box 100 Oro, ON LOL 2XO Facsimile: (705) 487-0133 Any notice so given shall be deemed to have been received on the date of delivery or transmission. ARTICLE 4 - GENERAL 4.01 Further Assurances Each of the parties hereto shall execute and deliver such further and other documents and assurances as may be desirable to give effect in terms of this agreement. 4.02 Tender Any tender of documents or monies hereunder may be made upon the Optionor or the Optionee or upon the solicitors for either of them and tenders of money may be made by certified cheque or bank draft on any Canadian chartered bank or trust company. 4.03 Enurement This agreement shall extend to and be binding upon and enure to the benefit of the parties hereto and their respective permitted successors and assigns and shall run with title to the Property. -5- 4.04 Registration The Optionor hereby consents to the registration of a short form of option agreement on title to the Property for the purpose of providing notice of this Option Agreement. HABITAT FOR HUMANITY HURONIA INC. — ORILLIA/LAKE COUNTRY CHAPTER Per: Name: Title: C-0* ft— Per: Name: Title: I/We have authority to bind the corporation THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: H.S. Hughes Title: Mayor Per: Name: J. Douglas Irwin Title: Clerk I/We have authority to bind the corporation. SCHEDULE I MW gwlhk� 1. Part of the Road Allowance known as Park Drive, more particularly described as Part 2, Plan 51R- 34831, Township of Oro-Medonte, County of Simcoe 2. Lot 345, Plan 626; Township of Oro-Medonte, County of Simcoe 3. Part of Lot 344, Plan 626, more particularly described as Part 6, Plan 51R-34831, Township of Oro-Medonte, County of Simcoe. SCHEDULE2 OPTION NOTICE TO: Habitat for Humanity Huronia Inc. — Orillia/Lake Country Chapter The undersigned hereby gives notice of its intention to exercise its option to purchase the Property. The Closing Date for the purchase of the Property pursuant to the terms of the Option Agreement dated I shall be (the date which is the next business day after the 30'h day after receipt of this notice) Dated at this day of 20 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: Title: I have authority to bind the Corporation. SCHEDULE3 PERMITTED ENCUMBRANCES Crown Patent - The reservations, limitations, exceptions, provisos and conditions contained in the original patent or grant from the Crown, as the same may be varied by Zn statute. 2. Easements - Any easements or rights of way in favour of any governmental authority, any private or public utility, or any adjoining owner, provided they do not materially adversely impair the use or marketability of the property for the purposes for which they are currently used. 3. Survey - Any errors, defects, omissions or discrepancies in description in the property and any errors, omissions, encroachments, defects, discrepancies or other matters which would be disclosed by an up-to-date Survey of the property. 4. Taxes - Any inchoate lien for municipal realty taxes, utilities, assessments, governmental charges or levies accrued but not yet due. 5. Land Titles Act - The limitations, qualifications and reservations contained in the Land Titles Act, R.S.O. 1990, as same may apply to the property. 6. Statutory Rights - Any rights of expropriation, access or user or any other rights conferred, reserved or vested by, under, or in any statutes of Canada, the Province of Ontario or as may exist at common law or by prescription; 7. By-laws - All applicable governmental, municipal and provincial restrictions, orders, laws, by-laws and regulations including, without limitation, land use control, zoning and building by-laws and official plans. 3178245.1 \ \ ) — \ ��By-�w under the BuOdlng Code Act V11 t Respecting Permits and Related Matters And to Repeal By-law No. 2OU5-O44 (Building Permits By-law) WHEREAS pursuant to the Building Code Act, 1QQ2.SD.18Q2.o.23.ua amended, the Lieutenant Governor in Council has established o Building Code (O. Reg. 4U3/A7)which iain force throughout Ontario; AND WHEREAS Section 7ofthe Building Code Act, 1092. S.O. 1002, c.23, as amended, authorizes m municipal council Vo pass by+lawa: (a) prescribing classes odpermits, including permits in respect (f any stage cd construction o/demolition; (b) providing for applications for permits and requiring the applications to be accompanied by such plans, specifications, documents and other information as is prescribed; (o) requiring the payment of fees on applications for and issuance of permits and prescribing the amounts thereof; (d) providing for refunds of fees under such circumstances as are prescribed; AND WHEREAS the Building Code Statute Law Amendment Act, 2002, which amended the Building Code, did receive Royal Assent in June of 2002; AND WHEREAS the Building Code Statute Law Amendment Act, 2002 enacted regulations required to be implemented by September 1, 2003 and January 1, 2006; NOW THEREFORE the Council of the Corporation of the Township ofOro-Medonte enacts as follows: SHORT TITLE This By-law may bmcited as the "Building Permits By-law". 2. DEFINITIONS |n this by-lam 2.1 "Aot" means the Building Code Act, 1902. &O. 1992. o. 23. as amended. 2.2 "As constructed plans" means as constructed plans as defined in the Building Code. 2.3 "Chief Building Official" means the Chief Building Official, or his/her designate, appointed by by-law of The Corporation of the Township of Oro-Medonte for the purposes uf enforcement of the Act. 2.4 ^Corpunadon'' means The Corporation of the Township ofOno-KXedon1e. 2.5 "Final Occupancy" means a permit issued when all outstanding items on a Provisional Occupancy, including grading, have been completed. 2.6 "Owner" means the registered owner of the land and includes a |eseee, mortgagee in possession and the person in charge of the property, acting as the authorized agent of the owner. 27 "Permit" means written permission, or written authorization, from the Chief Building Official k)perform work regulated by this by-law and the Act, or to change the use of a building or part of a building or parts thereof as regulated by the Act. 2.8 "Provisional Occupancy Permit" means a permit issued to allow occupancy ofa building prior to its completion in accordance with Division C Section 1.3.3. 1. and 1.3.3.2. Part 1/f the Ontario Building Code. 2�9 "Re-inspection" means any inspection of a construction stage made pursuant to a previous inspection of the same construction stage. 2.10 "Residential Site" - a construction or demolition site for a building that is used only for residential purposes, iQ � v` — � ^\ / Q L 211 "Other terms which may be used hn this by-law shall have the meaning ascribed Vo them in the Building Code Act, 19Q2. — CLASSES OF PERMIT Classes c8 permits required for construction, demolition, change o(use, occupancy of a partially complete building and conditional permits are set forth in Schedule ^A^ appended tn and forming part of this by'|aw. 4. PERMIT APPLICATIONS Every application for a permit shall be submitted to the Chief Building Official using the forms prescribed by the Building Code and shall include all documentation required as set out in the Building Code and Township cf[)ro' N1edonka8ui|dingDopadmentProoedurea. S. EQUIVALENTS The Chief Building Official may allow the use ofmaterials, systems and building designs that are not authorized in the building code in accordance with Section A(1)of the Building Code Act. _ PAYMENT OF FEES Fees for a required permit shall be as set out in the Township ofOm'MedoN Fees and Charges By-law and are due and payable upon submission ufan application for apermit. . AS CONSTRUCTED PLANS The Chief Building Official may require that a set of plans cde building, orany class ofbuildings, as constructed be filed with the Chief Building Official on completion of construction under such conditions am may be prescribed inthe Building Code. 8. TRANSFER OF BUILDING PERMITS Permits are transferable only upon the new owner completing upermit application form mo required by Section 4of this By-/ow. Q. ABONDONED PERMITS *n application for a permit may be deemed to have been abandoned and cancelled six (S) months after the date of permit application submission unless in the opinion of the Chief Building O#icia|, such application is being seriously proceeded with. Permits scheduled for cancellation will have a notification of abandoned permit application sent for the applicant's comments. Where no comments are received or where the Chief Building Official deems reasons unacceptable, the permit application will bo cancelled and documentation may bedestroyed. 10. PENALTY CLAUSE 101 Any person who contravenes this by-law is guilty ofun offence under the Building Code Act, 1QQ2.S.O.1OQ2.o.23.aa amended, Section 3G(1). 10.2 Convictions of an offence may besubject to penalties under the Building Code Act, 1992. S.O. 1992. o.23. as amended, Section 3G(3)bo36(5). 11. CODE OF CONDUCT 11] The Chief Building Official and Building Inspectors appointed by Council cfthe Township ofOno-yWedonte shall abide bye Code of Conduct ae described inthe Building Code Act, 1OQ2.B.O.1992.o.23un amended, Section 7.1(1)and defined by the Code of Conduct policy of the Township of Oro-Medonte. 11.2 A complaint of breach o( such Code of Conduct shall be submitted inwriting, detailing the concerns, Vo the Chief Administrative Officer of the Township cf Om'Mndonksin accordance with the Township ofDrn'K8edonhaemployee procedures. 12. REGISTERED CODE AGENCY 12.1 An agreement must be completed between the Township ofDvo'Medonhsand any registered code Agency appointed by the municipality. 12.2 Such agreement must bein writing and functions tobe performed by the agency on behalf of the Township of0vo-Medonto specified in such agreement au outlined in the Building Code, Article 2.22.1.1. 13. VALIDITY Should any section, subsection, clause, or provision of this by-law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this by-law as a whole or any part thereof, other than the part declared to be invalid. 14. That Schedules "A" and "B" attached hereto shall form part of this by-law. 15. That By-laws No. 2005-044 is hereby repealed in it's entirety. 16. This By-law shall come into force and take effect on its final passing thereof. Read a first and second time this 25TH day of JUNE, 2008. Read a third time and finally passed this day of 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin SCHEDULE ~A'TO BY-LAW NO. 2OO8-08% 2. Demolition Permit 3. Conditional Permit 4. Designated Structure Permit 5. Transfer Permit 6. Provisional Occupancy Permit 7. Change of Use Permit 9. Temporary Service Structure 10. Move Permit \��\ / ) Classes of Permit \��� For the purpose cd allowing the construction of a building as defined in the Ontario Building Code. Class L^A' for the demolition of all or part of a building which building is less than GOO square metres and does not exceed three (8) a0omya in building height. Class "lB'hzrtho demolition of bui|ding, or part thereof, which demolition ia required 8obo designed and reviewed by u Professional Engineer. Pertains to construction only and may be issued only in accordance with Section 8(3)md the Building Code Act, 1A82. For the purpose cf constructing a designated structure as defined inthe Ontario Building Code. Tobe issued 0oa new owner where ownership changes occur during orprior hz the closing cf any Permit previously issued. To allow occupancy ofanunfinished building in accordance with the Building Code. To comply with the requirements of Part 10 of the Building Code. To comply with the requirements of Part of the Building Code. A permit for u temporary Bhuutuve. to be removed within a predetermined time Apennit for the relocation cfexisting building within the Township (See Schedule "B" attached). SCHEDU0E'B'TO BY-LAW NO. 2OO8-083 Building Moving Requirements 1. Location where building is0obo moved requires: ' Zoning - Municipal Septic Approval 2. Building being moved requires an assessment from a Professional Engineer stating it will make the move without structural damage; 3. Liability Insurance required naming municipality, 4. Licensed person hobe used for the move; 5. All N1IO. regulations must be adhered to; 8. BeU, Hydoo, Police, M.T.O. and Railway Crossing notified if applicable; 7. O.P.P. escort Nboprovided; D. Security deposit cf $10.00Utobe provided 10 Township byowner; 9. Moving Permit required. BY-LAW NO. 2OO8-O84 Being a By-Law to Authorize the Execution of a Road Improvement Agreement Between The Corporation cf the Township cdC)ro-Medonte and GmrganuDevelopment Corp. WHEREAS authority io enter into Site Plan Control Agreements in provided for in Section 41 of The Planning Act, R.S.O.. 1990. o. P. 13. as amended; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Parts of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant \o the provisions o( The Planning Act, R.S.O..19AO.c.P.13.aaamended; AND WHEREAS Council deems i\ advisable k» enter into a Road Improvement Agreement with Geq]ano Development Corp. tn construct Line Q North. from County Road #22 southerly Vu Station O+S2O; NOW THEREFORE the Corporation o/ the Township cdOvm'K4odun{e hereby enacts as follows: 1. THAT the Township enter into the Road Agreement attached hereto, aa Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized ho execute the Road Agreement on behalf ofthe Corporation of the Township ofOnn'Mednn0e; 3. THAT the attached Schedule "A" shall form part of this By'Law; 4. THAT this By-Law shall come into force and take effect upon being enacted by BY-LAW READ A FIRST AND SECOND TIME THIS 251» DAY OF JUNE, 2OO8 BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF .20O0 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor H.S.Mughew Clerk, l Douglas Irwin THIS AGREEMENT made this day of ,2008 [-.1[4h Alffs:1111:11111 hereinafter called the "Owner' OF THE FIRST PART hereinafter called the "Municipality" WHEREAS the Owner proposes to develop a subdivision located at Part of Lot 2 and 3, Concession A. being Part 1 on51R-36O1S. being all cf PIN #b8532'O88A(LV.Township cdOm'MedoNe. County ofSimooe. AND WHEREAS asacondition of the Municipality granting its approval to the subdivision, the Municipality requires the Owner to enter into this Agreement to provide for road improvements ek the Owner's expense in the immediate vicinity ofthe subdivision, aa per Schedule ^A^ NOW THEREFORE THIS AGREEMENT VVDNESSETH that in consideration of the premises and for other good and valuable consideration and the sum cf Two Dollars ($2.00) of lawful money of Canada now paid by the Municipality to the Owner (the receipt whereof is hereby aoknmw|edged). THE OWNER AND THE MUNICIPALITY HEREBY COVENANT AND AGREE WITH ONE ANOTHER ASFOLLOWS: i SCOPE OF AGREEMENT 1] Conformity with Agreement — the Owner covenants and agrees that all work performed pursuant to this Agreement shall bein conformity with the specifications accepted by the Municipality. 1.2 Reliance Upon Representations — the Owner acknowledges that: e) He has made representations to the Municipality that he will complete all municipal and other works, required herein, in accordance with the Municipality's standards. b) The Municipality has entered into this Agreement in reliance upon these representations. 1.3 Schedules Attached — the following Schedules are attached Vo this Agreement: Schedule "A" — Nodks to be Constructed Schedule "B[— Itemized Estimate cf Cost of Construction Schedule ^C^— Standard Township Letter cdCredit 2. CONDITIONS PRIOR TO EXECUTION OF AGREEMENT BY THE MUNICIPALITY 2.1 Prior hothe execution cf this Agreement by the Municipality, the Owner shall: a) Cash Deposits and Securi — havapaid to the Municipality, all cash deposits and security required by Schedule "B" attached. b) Insurance Certificate — huvefiledwkhUheMunkcipa|dy.aninuunanoe certificate confirming those coverage's specifically set out hereafter. l ROAD IMPROVEMENTS — ON MUNICIPAL PROPERTY 31 The Owner will construct and install, at its expense, the hereinafter-required road improvements. Such improvements shall ba constructed inaccordance with the standards and specifications required by the Municipality huthe satisfaction of the Township Engineer. These improvements may be summarized asfollows: e) See Schedule "A"— Line Q North from the intersection of County Road #220y Station 0+920. b) Dust Suppression — controlling dust by using on approved dust suppressant on the road under construction. 4, EMERGENCY SITUATION 4.1 If, asaresult of any work undertaken by the Owner mits servants or agents, there is, in the opinion of the Township Engineer, anemergency situation which requires immediate attention k> avoid damage 8z private or public property or services owned by the Municipality, such work may be done immediately by the Municipality at the expense of the Owner, but notice shall be given bzthe Owner stthe earliest possible time. 5. INSURANCE CERTIFICATE AND POLICY 5.1 Policy of Insurance — thmOwnershaUlodgewdhtheMunicipahyonorprio/\o the start of construction, aninsurance certificate with aninsurance company satisfactory Vothe Municipality (the approval of which shall not be unreasonably withheld or delayed), and insuring for the joint benefit of the Owner and the Municipality, against any liability that may arise out ofthe construction or installation of any work to be performed pursuant to this Agreement. 5.2 Comprehensive General Liability — eunhpdicyahuUuanyUmhscf|iabUhyinta* amount to be specified by the Municipe|ity, but in no event shall it be leas than $5,000,000.00 inclusive comprehensive general liability and such policy shall c)u cross-liability clause; b) prod uoUcnmpl*ted operation coverage; c) shall include the following names as insured: U THE CORPORATION OFTHE TOWNSHIP OF ORO-KAEDONTE 5.3 Certificate of Coverage — enyuertifioateofoovenagafiledwhhtxaMunicipaKy shall specifically contain confirmation that the coverage includes (a). (b) and (o) above. 5.4 The Owner agrees that there will be no blasting for construction of improvements, unless prior written approval of the Municipality is obtained and insurance satisfactory iothe Municipality is in place. 5.5 Owner shall, from time hz time as required oy the Municipality, provide confirmation that all premiums onsuch policy or policies of insurance have been paid, and that the insurance is in full force and effect, and ensure that a copy of the policy is filed with the Municipality. 5.6 policy od insurance shall not oe construed as relieving the Owner from responsibility for other orlarger daima, if any, or for which it may be held responsible. 57 shall agree Vu notify the Municipality within fifteen (15) days of any cancellation or expiry ofsaid insurance policy. 6. SCHEDULE OF WORKS G] The Owner shall file with the Township ofDro-Madontea written schedule cf the Work and a timetable for the construction of the Work. The schedule ofthe Work shall include design and construction supervision of the construction of the Work. 6�2 The Owner shall retain the services oJ the Owner's Consulting Engineer until the construction of the Work iscomplete. The Owner's Consulting Engineer shall certify completion of the Work 8u the Township Engineer inaccordance with the requirements set out in this Agreement. Without limiting the generality o( the foregoing, the Owner's Consulting Engineer shall design, inspect and certify the completion od the Work. 7. EXPENSES TO BE PAID BY THE OWNER 7.1 Every provision of this Agreement by which the Owner in obligated in any way, shall be deemed 0o include the words "at the expense of the Dwner'. unless the context otherwise requires. 7.2 The Owner shall pay such reasonable fees aa may be invoiced tothe Municipality by its solicitor and its Municipal Engineer, in connection with all work k/be performed, aaa result of the provisions of this Agreement, 7.3 All expenses for which demand for payment has been made by the Municipality, shall bear interest at the rate of12%. per annum, commencing thirty (3O)days after demand iemade. 7/4 |n the event that the Municipality finds dis necessary N engage the services ofan Engineer or technical personnel not permanently employed by the Municipality, to review the plans of the Owner and/or carry out on-site inspections of the work performed, the Municipality will advise the Owner accordingly of this need, and the costs of such outside Engineers so engaged shall be the responsibility ofthe Owner. The Municipality may require a deposit for this purpose. 8. FINANCIAL REQUIREMENTS 8] The Owner shall lodge with the Municipality, those cash deposits and security more particularly described in Schedule "BP. 8.2 The Owner agrees to pay to the Township, the cost ofthe Township's lawyer, Planner and Township's Engineer for all costs involved with this Agreement. In this regard, the Owner agrees ho pay to the Township, the sum ofTEN THOUSAND DOLLARS ($10.DOD.00) upon entering into this Agreement. As accounts are received from the Township Planner, lawyer and Engineer, they will be paid by the Township and then submitted \o the Developer for reimbursement within thirty (30) daym, so that the initial deposit will again be built up0o enable the Township hu pay the next accounts ae they are received. |n the event that the deposit io drawn down ioe level o(FIVE THOUSAND DOLLARS (*5'000.UO).or less, and the Owner does not pay the accounts within thirty (3O) days, iiis herby understood and agreed that the Owner would be|n default of this Agreement and the Township may, without notice, invoke default provisions oo set out in this Agreement. &3 — ahaUbmdnneVodei*rminethetno construction liens have been filed with respect to the Municipality. 8.4 Acceptance of Improvements — thoeoceptun:eoftheRoad|mpmvemonia shall bein the reasonable discretion o( the Township Engineer. 9. APPLICATIONS OF LETTER OF CREDIT AND SECURITY 9.1 Any Letter of Credit cx Security filed with the Municipality is based upon the estimated cost of completing the various matters prescribed in Schedule ^B" of this Agreement. However, all Letters ofCredit and Security received bythe Municipality may be used ea security for any item or any other matter, which under the terms of this Agreement is the responsibility cf the Owner. 92 Release Securities — prior Va releasing any securities, the Owner's Consulting Engineer shall certify, in writing, that the Work has been completed in accordance with the approved drawings identified in Schedule "A" and shall submit ^Ae-buUt" drawings ho the Township Engineer for review. The Township shall inspect the Work ha confirm that the Work has been completed in accordance with the approved drawings. Upon completion to the satisfaction of the Township Engineer, the Township shall issue a Certificate of Substantial Completion and Acceptance. The Owner may then apply for the release of 90%of the securities deposited under this Agreement. The parties further agree that after the expiration of two year's following the issuance the Certificate of Substantial Completion and Acceptance, the Owner may apply for the release of the balance of the securities and cash deposits deposited under this Agreement. 10. REALIZATION OF SECURITY OR DEPOSITS 181 Default —if, in the vent of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Municipality 8n realize onits security ordeposits, then the Municipality (its servants, agents or sub-contractors) shall, if the Municipality so elects, have the right and privilege at all times hz enter upon the lands for the purpose of repairing orcompleting or paying for any work or services required Nbe completed by the Owner under this Agreement. 102 Exceeding Cost Estimates — hdnsoustsofoompledngsuchworko, improvements exceed the amount of security held by the Municipality, such excess shall be paid by the Owner io the Municipality, thirty (30) days after invoicing by the Municipality. All overdue accounts shall bear interest edthe rate of twelve (12%) percent per annum. 10.3 Save Harmless — the Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless the Municipality from and against any and all claims, suits, actions and demands whatsoever which may arise either directly or indirectly by reason o( any work or service performed bythe NlunidpaUty, its servants orsub'oontnac(ons in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Municipality, its servants or agents or sub-contractors. 10.4 U the Municipality becomes obligated tn make any payments, or pay any costs, under the provisions ofthe Construction Lien Act, this will constitute a default and entitle the Municipality to realize upon its 10.6 all other remedies set out under this section, Sections u49.442 and 44hcf the Municipal Act, and any Township by-law passed pursuant 8m the Municipal Act, or the Planning Act, will apply should the Owner fail to provide and/or properly mainbsin, to the satisfaction of the Township, the Works and other matters referred Nin this Agreement. 11. REALIZATION ON LETTER OF CREDIT 11.1 |n the event that the Municipality cashes a Letter of Credit, any surplus monies remaining after the completion of the work by the Municipality will be returned 0o the issuing Bank for transmission Vn that party that took out the original Letter of Credit with the Bank. 12. ESTOPPEL OF OWNER 12A The Owner agrees kz not call into question, directly or indirectly, inany proceeding whatsoever, in law or in equity, or before any administrative tribunal, the right ofthe Municipality ho enter into this Agreement and to enforce each and every term, covenant and condition herein contained, and this Agreement may be pleaded asan estoppel against the Owner inany such proceedings. 13, TIME OF THE ESSENCE 13.1 The parties hereto agree that time shall be of the essence in the Agreement. 14. INTERPRETATION 14.1 Provided, and it is hereby agreed, that in construing these presents, the word "Owner" and the personal pronoun ^he"or"his" relating thereto and used therewith, shall be read and construed ua"Owners" and ^hie^.1hen".^its".or "their", respectively as the number and gender of the party or parties referred 1oin each case require, and the number of the verb agreeing therewith shall bosn construed as agreeing with the said word or pronoun aosubstituted. 14.2 And that all covenants, rights, advantages, privileges, immunities, powers and things hereby secured to the Municipality shall be equally secured koand exercisable by its successors and assigns as the case may be. 14.3 And that all covenants, liabilities and obligations entered into and imposed hereunder upon the Owner, shall be equally binding upon his, her, its ur their heirs, executors, administrators and assigns, or successors and assigns as the case may be, and that all such covenants and liabilities and obligations shall be joint and several. THIS AGREEMENT shall enure to the benefit of and be binding upon each of the parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the following dates: By the Owner on the 11 day of #NOW :TVWIF- 2008. GARGANO DEVELOP NT CORP. Per: Car o r C 0 4Bdass ssarr A.S.O, Preside Per: David Bunston A.S.O. Treasurer Has the authority to bind the Corporation By The Corporation of the Township of Oro-Medonte on the day of 2008. TA-E-CURPURATIUR-OF TAE TO$!&%,-%AR-QJF ORO-MEDONTE Per: H.S. Hughes, Mayor Per: J. Douglas Irwin, Clerk 6 <11) 1 17) N, SCHEDULE "A" THIS IS SCHEDULE "A" TO THE ROAD IMPROVEMENT AGREEMENT BETWEEN GARGANO DEVELOPMENT CORP. AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WORKS TO THE CONSTRUCTED Construction of Line 9 North, from County Rd. 422 to Station 0+920 LIST OF DRAWINGS C.C. TATHAM & ASSOCIATES LTD. (JOB NO. 103059) PLAN AND PROFILE DRAWINGS Station -0+051.05 to 0+0220 pp-1 Station 0+220 to 0+480 PP-2 Station 0+480 to 0+720 PP-3 Station 0+720 to 0+920 PP-4 Details and Notes D-1 � / THIS |S SCHEDULE ^B" TO THE ROAD IMPROVEMENT AGREEMENT BETWEEN GARG4NO DEVELOPMENT CORP. AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS The following list summarizes the cost estimate o! the major works, but is not necessarily inclusive: A) Roadway construction complete, including clearing, granular road base, concrete curb, base and B) Storm Drainage works complete, including culverts, topsoil, seed and mulch, ditching and siltation and SUB-TOTAL ................................................................. $305.G65.DU Allowance for Engineering and Supervision................................................................. $ 45.849.75 5%O.8J .—...---...—.--.---.....—.--...$ 17'575J4 Q) BY-LAW NO. 2008-086 A By-Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Bernadette Jean, Gravers Chip Truck, for the Operation of a Refreshment Vehicle at Bayview Memorial Park WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement, effective May 7, 2008, for the remainder of the 2008 year, at Bayview Memorial Park. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 25TH DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin ` '� «� - �� v Schedule "8" to By-Law 0n. 2008-088 THIS AGREEMENT made the 25th day o( June 2OO8. THE CORPORATION OF THE TOWNSHIP OF ORO'MEDONTE (hereinafter called the "Township") OF THE FIRST PART Jean------' (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the 8uyview Memorial Park, in the Township n[On-Medonte. in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate a refreshment vehicle "Chip Truck" (hereinafter called the ^Conoesaion')inBayv|aw Memorial Park. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from June 26, 2008 to September 29,2008. The term o[ this agreement maybe amended by the Manager of Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation cd the Concession. 1 The Licensee shall pay the Township the amount of Seven Hundred Dollars and Fifty ($750)in the following manner by means u[ post-dated cheques: June 2G.2OO8- $200 August 1.2OO8' $300 September 1.2O88- $250 HOURS OF OPERATION The Licensee shall be permitted kzoperate the concession stand between the hours of OPERATION OF THE CONCESSION BOOTH The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) »o provide an adequate number o[ competent employees Vz prevent undue delay in service topatrons; b) 0u have employees wear suitable attire when onduty; o) to maintain maximum standards nf cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the S|mcoeCounty District Health Unit and any other Health regulatory agencies; m) hz provide courteous, honest and timely service 0u patrons of the Concession � f) Uo provide goods and services of good quality and a\ fair market value; g> io terminate the employment o[ any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township ofOm-k4edonte; h) not to sell mr allow the sale of any glass bottled refreshments not to sell m allow to the sale nf any alcoholic beverages; j> not bz sell any prohibited or restricted goods nr any goods which would reasonably constitute a danger or hazard io patrons of the Arena; m obtain a refreshment vehicle permit and adhere to conditions of By-Law #20O3- 032 Refreshment Vehicles ALTERATIONS AND REPAIRS The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. GENERAL PROVISIONS The Licensee acknowledges that this Agreement is for the right to operate aFood Concession o{BuyWew Memorial Park only. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, m any person or persons caused byo/ resulting from the operation of the Food Concession by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and senmnta, against any damage including vandalism, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants oragents. 7. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Two Million Dollars ($2.00O.OUO.0O). The said insurance must bm with aninsurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township ofOrn'Medon\e and Licensee jointly. 8. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Food Concession. E, The Agreement between the parties being m personal agreement, this Agreement shall not be assigned msubcontracted. |n the event o[ the death m bankruptcy ofthe Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death nrbankruptcy. 10. The Township shall be responsible for all utilities used in connection with the operation cd the Food Concession. 11. The Manager of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 12, The Township of0n+Medonte will not bo held responsible for any damages that may occur from acts of vandalism, theft many other damages that may occur asa result of the food concession operation within Qayview Memorial Park. 13 All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in Bayview Memorial Park, or by posting the same in a conspicuous place upon the outside of the vehicle occupied by the Licensee under this Agreement. |f such notice were served by mailing, the service ia deemed effective two (2) days following said mailing. 14, Any breach or violation nf the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Food Concession and all supplies and equipment. 15, The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a food concession selling similar lines /f goods excepting: a) Vending machines may be installed by the Township. Such costs / profits onthe machines will be assumed by the Township. 16. This Agreement shall terminate September 29.2OO8 unless amended by the Manager of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from Bayview Memorial Park by the 29* day ofSeptember 2008. It is understood that if all such goods and equipment are not removed by such time, that the Township reserves the right tu remove the Food Concession and the Licensee shall be responsible for all costs incurred. 17, If, at the absolute discretion of the Township, the Licensee ia not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By-Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as specified in the Agreement and the remaining applicable provisions of this Agreement shall apply. 1& The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 18. The Licensee is prohibited from selling items/articles other than food and beverages without written consent from the Manager of Recreation and Community Services. WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested under the hands of the proper signing officers authorized in that behalf. Mayor, Harry Hughes Clerk, Douglas J. Irwin WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED This day of, 2008 In the presence of; Witness / / BY-LAW NO. 2008-079 BEING ABY-LAW TO CONFIRM THE PROCEEDINGS QFTHE COUNCIL MEETING HELD ON WEDNESDAY, JUNE J5.2U08 THE COUNCIL OF THE CORPORATION DF THE TOWNSHIP OFOR0-MEDONTE HEREBY ENACTS ASFOLLOWS: 1. THAT the action of the Council at its Council Meeting held onWednesday, June 2S.2008. and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is naquirad, hereby adopted, ratified and confirmed. 2. THAT the Deputy Mayor and the proper Officials of the Township are hereby authorized and directed hudo all things necessary Vz give effect to the said action or hz obtain approvals where required and to execute all documents aa may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk ia hereby authorized and directed ou affix the corporate seal (o all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 25 1h DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 25 1^ DAY CtFJUNE, Mayor, H.S. Hughes Clerk, J. Douglas Irwin