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02 13 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, FEBRUARY 13, 200$ TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATIONIREFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Special Council Meeting of January 21, 2008. b) Minutes of Council Meeting of January 23, 2008. c) Minutes of Special Council Meeting of February 6, 2008. ?. RECOGNITION OF ACHIEVEMENTS: None. $. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-01, North Part of Lot 3, Concession 8, 2943 Line 7 North (Oro), Township of Oro-Medonte (McNiven) [Refer to Items 10b) and 18a). 9. DEPUTATIONS: a) 7:10 p.m. Wendy Chretien, Executive Director, Ontario's Lake Country, re: Pre- Budget, 2007 Activities, 2008 Vision and Goals. b) 7:20 p.m. Carol Benedetti, Administrative Co-ordinator, Oro-Medonte Chamber of Commerce, re: Business Plan and 2008 Budget. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. PW 2008-2, Jerry Ball, Public Works Superintendent, re: Line 10 Structure Rehabilitation [Refer to Item 18g). b) Report No. BP 2008-11, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2008-ZBA-01 (Neil McNiven), N. Pt. of Lot 3, Con. $, 2943 Line 7 North [Refer to Item 18a). 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Planning Advisory Committee minutes, meeting held an January 28, 2008. b) Committee of the Whole minutes, meeting held on February 6, 2008. c) Cara-Medonte Environmental Group Advisors (OMEGA) minutes, meeting held on January 17, 200$. 13. CONSENT AGENDA: a) Lake Simcoe Regional Airport Commission minutes, meeting held on November 15, 2007. Staff Recommendation: Receipt. b) Shirley Evans, c/o Ladies of the Lake, correspondence dated January 31 and February 4, 2008 re: Sponsor Request. Staff Recommendation: Receipt and Refer to 2008 Budget Deliberations. c) Lynn Dollin, Chair, South Georgian Bay, Lake Simcoe Source Protection Committee, correspondence dated February 6, 2008 re: Nance of Commencement Regarding the Source Water Protection Terms of Reference. Staff Recommendation: Receipt. d) Barrie Public Library minutes, meetings held on November 22 and December 20, 2007. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a} Lau Brander, Associate Director, Superintendent Facility Services, Simcoe County District School Board, correspondence dated January 29, 2008 re: Accommodation Review Committee (ARC} Representation. b) Sharon Goerke, Deputy Clerk, Township of Severn, correspondence dated February 8, 2008 re: Ontario's Lake Country. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Robin Dunn, CAO, re: Personnel Matter (Collective Agreement). b) Robin Dunn, CAO, re: Legal Matter (Alford). c) Robin Dunn, CAO, re: Legal Matter (Health and Safety Audit). d) Robin Dunn, CAD, re: Legal Matter (Morris). 18. BY-LAWS: a) By-Law No. 2008-020 A By-Law to Amend the Zoning Provisions Which Apply to Lands Within North Part of Lot 3, Concession 8 (Oro), 2943 Line 7 North, Township of Oro-Medonte, (2008-ZBA-01 McNiven). b) By-Law No. 2008-021 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medonte and Gord Rankin to Allow for Temporary Residency in a Trailer. c) By-Law No. 2008-022 A By-Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Robert Langford Butler described as lands as follows: Part of Lot 15 on the Bay, Plan 1 Oro; Part of water Lot 15 in front of Lot 15 south side Davis Street on the Bay, Plan 1 Ora, Parts 1, 2 Plan 51814996; TlW 801374003; S!T 801374003, Being all of PIN 58554-0010 (LT}, 67 Barrie Terrace, Roll # 4346-010-006-00800, Township of Oro- Medonte, County of Simcoe. d) By-Law No. 2008-004 Being a By-Law to Remove the Holding Symbol Applying to Lands Located at 67 Barrie Terrace, Part of Lot 15 on the Bay, Plan 1 Oro; Part of Water Lot 15 in Front of Lot 15 South Side Davis Street on the Bay, Plan 1 Oro, Parts 1, 2 Plan 51814996; T/V1/ 801374003; S/T 801374003, Being all of PIN 58554-0010 (LT), Roll # 4346-010-006-00800 (Butler). e) By-Law No. 2008-023 A By-Law to Amend By-Law No. 2007-074, A By-Law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. f) By-Law No. 2008-24 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medonte and Her Majesty The Queen in Right of Canada as Represented by The Minister of Natural Resources. g) By-Law No. 2008-25 A By-Law to Authorize the Submission of an Application to the Ontario Infrastructure Projects Corporation (OIPC) for Funding from the Municipal Infrastructure Investment Initiative for a New Eligible Capital Project of The Corporation of the Township of Oro-Medonte and to Approve the Expenditure of Funds on Said Eligible Capital Project. 19. CONFIRMATION BY-LAW NO. 200$-016 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ~~~ ~ ~~ ~~b ~3 ~~ Co~,~cd ~ ~ . ~ ~~ --- ~ ~J ~ S~ ~ ~ 4 ~? r~ C ~ ~ ~a- ~Ul~d ` O~TTA`~ O S ale untry ...for all seasons MNJIX~NIN6.ORllllA•ORO MEOONTE•RRMARR•SEVERN OUR MANDATE: To promote and market tourism attractions, products, and services, in the regions of Orillia, Oro-Medonte, Mnjikaning, Ramara, and Severn. OUR VISION: Ontario's Lake Country -the destination for year round world class recreation. Ontario's Lake Country Tourism Marketing Board 22 Peter St. S., Box 2525, Orillia, On L3V 7A3 Toll Free: 1-866-329-5959 Fax 705-325-6817 Email info@ontarioslakecountry.com www.ontariosla kecou ntry.com Page 2 ~e ~;µ Deveiopmt:nt of a fwo y~ar funding commitment including Casino Rama, the City of Orillia, Mnjikaning First Nation, and the Townships of Oro-Medonte, Ramara and Severn. Ontario's Lake Country coordinated four visitor information kiosks for the summer of 2007. The kiosks were loc~xted at The Orillia Opera House, The Northway Restaurant {5th line of Oro}, Hwy 12 south of Brechin in Ramara and the Mnjikaning Arena. The strategic placement of these kiosks, provided tourists the ability to access valuable local information both on their way into the region and as they travel within the region. Data collected included brochure distribution log, guestbook and visitor feedback. Funding secured included one 7 week grant through Huronia Tourism Association in cooperation with the Ministry of Tourism. -~ Development of a job description, hiring criteria and interviews. The Executive Director was hired and began on September 24. The development of a policy manual {including HR} is an ongoing initiative. Development of sub committees included Management, Membership, Marketing and Fundraising. Strategic Planning was facilitated by a representative of the Ontario Ministry of Agriculture, Food and Rural Affairs. Outcomes include confirmation of the organizational mandate, development of a vision statement, SWOT {strengths, weaknesses, opportunities, and threats}, identified duplication in committee structure, strategic priorities, goals and objectives and action plans for the organization and individual sub committees. Communication strategies include monthly organizational reports, quarterly newsletters, quarterly reports to funding partners, media relations, monthly email updates to members on upcoming promotionalladvertising opportunities and community participation and awareness. Current membership: 66 {not including funding partners} atfached TRADE SHQWS As part of the 2007 marketing program, Ontario's Lake Country participated at two Toronto Trade Shows. Members were not required to financially contribute to the program but were encouraged to provide brochures for distribution or volunteer to on site assist at the booth. Toronto Travel and leisure Show. Seat 28-31 at the Taranto International Centre Marketing investment: $2,000 Toronto Ski and Snowboard Show pct 11 -1 d at the Toronto Direct Energy Centre Marketing Investment: $2,500 Page 3 ~~~. - 3 PRINT ADVERTISING Ontario's Lake Country Rack Card In Market: September 2007 _ Marketing Investment: $1,500 ' ~' Over 10,000 copies were produced. Distributed included trade shows and the ~~' Hvronia Tourism Fail Border Run. °~;• ~. Ski_and Snowboard Map In Market: October 2007 Marketing Investment: $3,500 ~ ~ ~ Over 40,000 copies are produced and distributed at the Ski and Snowboard Show, -,,,,,,i, Ontario Travel Centres, CTM distribution and participating advertisers. 2008 Huronia Guide Map In Market: January 2008 - Marketing Investment: $5,000 <:_ .; Over 100,000 copies will be produced and distributed through the spring and fall border run, trade shows, information kiosks and direct mailing. ~~ 2008/2009 Ontario Road Map In Market: March 2008 T.. _' Marketing Investment: $13,500 '°.~ ~ The Ontario Road Map has the widest circulation of any travel piece and is ~ ~ ,,, ,' packaged with every information kit sent to the consumer via 1-800-ONTARIO Call Centre. ~. _~ ~ 2008 Ontario Francophone Tourism Resource Guide In Market: February 2008 ;. Marketing Investment: $700 ~' "- Over 80,000 copies are published with distribution through tourism information ~~ ~ centres, 1-800-ONTARIO, www.ontariotravel.net and consumer trade shows. OUTDOOR ADVERTISING Lake Country Billboard-Hwy 12 In Market: February 2008 Marketing Investment: $1,000 Reconstruction of Ontario's Lake Country billboard signage on Rama Road. Area Profile Sians In Market: October/November 2008 Marketing Investment: $10,000 Area proi=tle signs will be purchased through Canadian TODDs to identify Ontario's Lake Country at both northbound and southbound entry points of Hwy 11 and Hwy 12. Page 4 PIfQDi.2~CT DEVEL,CIP1'VIENT Lake Simcoe Assessment (Premier First Ranked Release: April 2008 Funding Leveraged: $185,000 Thel 'l~ year long project was led by a Core Committee, representing Tourism Barrie, City of Orillia, Ontario's Lake Country and the Ontario Ministry of Tourism. A Project Team of 4 individuals was hired to undertake the tourism resource audit and complete fihe Premier-Ranked Workbook. A Steering Committee of industry stakeholders gave input and guidance at three workshops during the course of the project. The Resource Management Consulting Group provided advice to the Care Committee and Project Team, facilitated the workshops and prepared a summary report. Final recommendations will be presented at a community meeting in April -date and time to be confirmed. Funding was provided by the Government of Canada (Service Canada} and the Ontario Ministry of Tourism. French Micro site In Market: February 2008 Marketing Investment: $2,490 Funding Leveraged: $2,490 Due to the development of a francophone tourism strategy for the Champlain Commemorations, the Ministry of Tourism Investment and Development Office assisted Sirneoe County destination marketing organizations by providing funding ($14,500} far the development of regional French website and the creation/updates of individual organizations. As the central body the funding was submitted to Simcoe County for distribution among participating destination marketing organizations PARTNERSHIP DEVELOPMENT Champlain Commemorations The primary focus of the marketing strategy is to create awareness of northern Simcoe destinations, the applicable history and development of Champlain based product andJor festivals and events, product and service development as well as developing strategic marketing opportunities in order to develop new markets. The committee has assisted in leveraged a number of funding opportunities including: Human Resource: $255,000 over afour-year period from the Ontario Trillium Foundation Website Development: $14,500 for Simcoe County destination marketing organization Marketing: $5,000 for 2 Montreal Trade Shows Page 5 B~YUnd the_C_~`t~r I.hts,- Si_mcoe County Rural ?our~sm Conference The 5'~ annual Beyond the City Lights -Rural Tourism Conference will be hosted at Casing Rama on April 29t~. The conference is an opportunity to engage a wide variety of tourism operators across the county, provide interesting and educational sessions, encourage networking and partnership and provide the opportunity to highlight individual communities on a rotating basis. Projected attendance: 150 - 200 Page b Membership + deep membership recruitment attainable - 100 members by the end of March 2008 and 150 members by the end of June 2008 • Finalize the membership sales package + Develop and implement a membership recruitmentlretention strategy, + Create a membership kick-off event. Fundraising Coordination of fundraising events -Awards Gaia in October will recognize contributions to tourism within Ontario's Lake Country, highlight local artisans, contain bath a live and silent auction and provide networking opportunity far members. + Development of a corporate sponsorship strategy Marketing implement the business and marketing strategy as follows: + Increase revenue generation and revenue diversification by reviewing current marketing tools to assess potential revenue streams. + Produce and distribute 50,000 Ontario's Lake Country Destination Guides to targeted high traffic distribution locations. + Create a marketing calendar to outline cooperative advertising options available throughout the year in to provide a diverse opportunity for participation both in internal and external marketing publicationslprograms at a variety of "buy in" levels. + Launch of three seasonal marketing campaigns leveraging OTMP program opportunities viii focus an Upscale Adventures {SpringfSummer), Provincial Families {Summer) and Retired Roamers {Fall/Spring). + Launch of a community based marketing campaign "Backyard Tourist" - to build on the day tripper market of border residential areas {Barrie and Midland(Penetanguishene)and facilitate participation of local residents creating more informed and knowledgeable tourism ambassadors. + In market advertising buys including Ontario Tourism programs(services, provincial signage, billboards, etc. + Development of cooperative advertising buys include Huronia Guide Map, Ontario Snow Map and Guide, Ontario Summer Drives, Ontario Fall Drives, Orillia Perch Festiva(, Orillia's Guide to Culture, Ontario Recreational Trail Map, Attractions Ontario, Francophone Guide, etc. + Coordinate sector based facilitated programs to assist in leveraging discounts on media buys, trade show registrationJservices, promotional materials, distribution, etc. + Enhance partnerships {county and provincial) to enhance marketingJdevelopment opportunities and minimize duplication. • Develop a media and public relations strategy to strengthen awareness of destination and the diverse tourism product available including familiarization tours, travel writers, organization events, etc. + implementation of visitor surveys at visitor kiosks, online and information line. + Begin implementing recommendations from the Lake Simcoe Assessment {Premier- ranked Tourist Destination) Framework 2007/2008 Membership Company Name Renewal Month Adleigh House B&B November 07 B & B On The Lake, Fawn Bay B&B Inc November 07 Bayview Wildwood Resorts Inc. December 07 Bell World, Orillia Square Mall November 07 Best Western Couchiching Inn December 07 Black River Wilderness Park November 07 Bonaire Golf & Country Club September 07 Burls Creek Family Event Park November 07 Carriage Ridge Resort at Horseshoe Valley June 07 Casino Rama June 07 Century 21 Halligan Realty June 07 Chappell Farms June 07 Chelsea Chocolates September 07 Comfort Inn October 07 Couchiching Conservancy (The) December 07 Couchiching Golf & Country Club November 07 Crates Lake Country Boats December 07 Days Inn December 07 Downtown Orillia Management Board February 08 Dry Dock Marine Service December 07 Fern Resort Limited August 07 Hardwood Hills June 07 Hawk Ridge Golf & Country Club June 07 Highwayman Inn & Conference Centre October 07 Horseshoe Resort January 08 Innovative Perspectives October 07 Jackson Transportation Systems December 07 Just Eddie's November 07 Lake Country Campers August 07 Lake Country Office Solutions November 07 Lauer's Restaurant Equipment Ltd. June 07 ~, e ountr ...for all seasons WIJINANING• ISIIIIU • INI•~E~ITE• 8J1111(U • 8EYESM c, -~~ Leathdale Marine November 07 Madise~n County Food ~ Beverage Co. Ltd. December 07 Marine l~ xp~rt Insurance November 07 Mariposa Inn & Conference Centre December 07 Mariposa Market November 07 Marketing Group of Canada Ltd. June 01 McDonald's Restaurant August 07 McGregor On The Water November 07 Monno-Reno Marina Ltd October 07 Mount St. Louis Moonstone Ski Resort Ltd. August 07 Ojibway Bay Marina June 0? Ontario Waterway Cruises Inc, August 07 Orillia & District Snowmobile Club June 07 Orillia Area Community Development June 07 Orrllia Museum of Art & History November 07 Orillia Opera House June 0? Orillia Square Mall Merchant Association August 0? Oro-Medonte Chamber of Commerce June 07 Ossawippi Express Dining Cars October 07 Pine Ridge Ski Club October 07 Point of Mara Resort & Trailer Park November 07 Rama Moccasin and Smoke Shop December 07 Rose Printing January 08 Shanty Bay Golf Club November 07 Simcoe Yachts Sales June 07 Six Hundred Sundail Drive Motel Ltd. June 07 Skyline Marina November 07 Snow Valley Resort October 07 Stephen Leacock Museum June 07 Stone Gate Inn June 07 Sundail Inn Orillia November 0'1 Theo's Eatery September 07 Trehaven Golf & Country Club October 07 Walleyeman Outfitters August 07 Pace 8 ~,, ~~~ «~~ ~~,~ ~~~~ ~~ ,Oro-Medonte Cllunrber of Co~n~frerce ~`~ - '~~ CO,~~,~~~ ~ SJe~„ 148 LiiTe 7 Soutlz, Box 100 ~ ~ c5 Oro, ON LOL 2X0 PITO~le 705-487-7337 Fax 705-487-0133 ~1 b - I February 13~', 2008 Mayor Hughes & Members of Council Township of Oro-Medonte Re: 2008 Budget Submission Dear Mayor and Members of Council Attached please find the budget submission from the Oro-Medonte Chamber of Commerce for 2008. We appreciate the continued support of Mayor and Council and I would like to particularly thank Councilor Coutanche for his many contributions and active participation as our Council representative. We have had a very successful year and look forward to the opportunity to serve our members and the business community of Oro-Medonte. During the past year, we have undertaken a number of successful ventures and our membership has significantly increased. We have also been developing our new Strategic Plan (summary attached). We have identified four goals and the following is an overview of our activities and plans as they relate to those goals. Goal#1 Promotion and Support of Member Businesses This is our primary purpose as a Chamber of Commerce and we have been very active in this area. Our website continues to evolve in order to inform and promote our membership, particularly in the Community Calendar, Member Spotlights and our News and Events sections. Last year we added a printable list of members alphabetically and by business categories. This listing has formed the basis for a comprehensive Business Directory which will be completed and distributed this year. We plan to update, produce and distribute the Map of Oro-Medonte this year. The Chamber has a page in the North Simcoe Community News and a Newsletter to keep the public and our members informed. Our Newsletter is now monthly and electronically distributed. We represent our members at various community events. These promotional opportunities are all benefits of membership. We initiated other opportunities for our members, such as a display rack for brochures in cooperation with Ontario's Lake Country and the Huronia Tourism Association. This ~~ b - ~- information kiosk was staffed for the summer and remains at the Northway Truck Stop throughout the year. Plans for 2008 include: - A Member to Member Discount Program. - Establishment of Issues/Policy and Communications Committees with definite reporting structures to identify current and future issues and to communicate those issues to our membership. - Participation in Regional Activities and Partnerships with Ontario's Lake Country and the Orillia Area Community Development Corporation. Goal#2 Increase and Diversify Membership Our website lists over 200 members, representing a 20% increase over 2006. We specifically targeted small businesses in Oro-Medonte and as a result, the majority of our new members fall into that category. Approximately 70% of our membership live and work in Oro-Medonte. Plans for 2008 include: - The establishment of a Membership Committee. - Work with the Township to identify potential members and formalize the referral process. - Expand and promote membership incentive programs. - Develop strategies to recruit members from under represented sectors and geographic areas. - Develop a succession plan for our Board of Directors. Goal#3 Economic Development, Profile and Visibility Our profile and visibility has increased through our advertising initiatives and special events such as Business after Five Meetings, The Annual Business Achievement Awards Dinner and Silent Auction and Members Night at the Speedway. We facilitated and provided input at a Health Care Strategy Meeting early in 2007. Partnership with Ontario's Lake Country and participation in community projects such as the Orillia Chamber of Commerce Partnership Initiative and the Orillia Cultural Surmnit has increased our profile outside of Oro-Medonte. We worked closely with the Township to develop and execute a trade show display. Plans for 2008 include: - Address the need for a central point of access for business and economic development in Oro-Medonte. - Work with the Township to define existing economic development plans, our desired outcomes and additional sources of assistance. ~l~ ~ ~ - Establish a Special Events Committee to identify sponsorship opportunities, increase the profile of our events and schedule new events such as an annual Mayor & Council Information Sharing Luncheon. *Additional support may be required to expand Economic Development Initiatives. Goal#4 Fiscal Planning and Support The main sources of Chamber Income in 2007 were memberships and fundraising activities and advertising sales. Our membership generated income increased by almost $2000.00 in 2007 which was double our projected increase. Our yearly membership fee increased from $85.00 to $100.00. Our most successful fundraising event was our Business Achievement Awards Silent Auction. In regards to advertising sales, we began to sell signage to our members at the Oro Community Arena. Banners will be relocated to the on-site baseball diamond when the ice season ends. This provides another steady source of funds for the Chamber, a service to the Township and increased benefit to our membership. In 2007, ten businesses signed on to the program with the majority committing to three years. We look forward to increased participation in the coming year. Plans for 2008 include: - Establish a committee to explore additional sources of income. - Develop a 5-10 year fiscal plan - Define the parameters for economic development with the Township. In conclusion, I must emphasize that the Chamber endeavors to leverage our resources to provide the best possible service to our members and our community. The best example of this is our volunteer participation and skill sharing. All our events and projects are supplemented by many volunteer hours. We received professional in-kind services from our members in excess of $10,000.001ast year. Our volunteer board works tirelessly to support the Chamber and our membership brings impressive expertise to the table. We represent members from a variety of business sectors; - Manufacturing - The Arts - Retail Sales - Wellness and Health Services - Professional Services - Tourism and Recreation - Skilled Trades and Construction - Media - And More. C~~ ~' We look forward to solidifying and building our relationship with the Township of Oro-Medonte to further serve and develop our business community. We request that Council receive and consider our request for $20,000.00 for 2008. Yours Sincerely, Rick Dory, President Carol Benedetti, Coordinator The Oro-Medonte Chamber of Commerce Board of Directors. qb-5 r, OMCC BUDGET 2008 Actual 2007 Budget 2008 INCOME Membership 15,139.27 16, 000.00 Special Events 8,830.00 9,500.00 Ad Sales 1,594.00 2,800.00 Bank Interest 0.6 1 CHAMBER INCOME 25,563.87 28,301.00 EXPENSES Special Events 3806.34 4,000.00 Business After 5 1661.12 1,700.00 Expense Allowance/M ileage 1025.48 1,050.00 Marketing 8135.65 8, 500.00 Events/Materials & Publications Advertising/Member Spotlights Computer Website 1420.78 1,535.00 Insurance 1000 1,000.00 Payrol I 24,642.00 26, 016.00 Office Supplies 585 600 Dues/Subscriptions 1579.4 1,600.00 Donations Gifts 68.84 50 Bank Charges 62.56 50 Volunteer & Prof .Development 563.86 600 Phone 2148.72 1,600.00 TOTAL EXPENSES ~ -46,699.65 -48,301.00 PLUS INCOME 25,563.87 28,301.00 TOWNSHIP FUNDING 18,000.00 20,000.00 Deficit/Surplus -3135.78 0.00 °~ ~ ~ 0 0 Na 4. «3 .9 N w H Q C •~ C cC r •~ C .~ C -~• ~~ ~i b -~- Partnership between Oro-Medonte Chamber of Commerce and Orillia Area Community Development Corporation The Orillia Area Community Development Corporation is a non profit corporation with a mandate to promote community development, job creation and the growth of small business throughout the townships of Oro-Medonte, Severn, and Ramara, and Mnjikaning First Nation and the City of Orillia. Our volunteer board of directors includes members who live within the communities served. We deliver services to small business such as information on how to start a business, how to develop a business plan, business registration and loans to businesses that have been unsuccessful in obtaining financial support from a bank. We also help to strengthen communities through supporting initiatives such as the Physician Recruitment Committee, strategic planning, affordable housing and a business ambassador program. Over the years, we have made efforts to reach out to citizens within Oro-Medonte and have served many small businesses within the community such as Old Tymer Welding, Oro Design & Manufacturing and Georgian Duct Cleaning. We have also been very pleased to develop a strong working relationship with the Oro-Medonte Chamber of Commerce. We believe that we could do even more for your business community if we had a satellite office within the township. This would increase our visibility and accessibility for local citizens. To that end, we are proposing a pilot partnership arrangement with the Oro-Medonte Chamber of Commerce. In exchange for the use of office space and a telephone line, the Orillia Area Community Development Corporation would provide a staff person one half day per week for the purpose of meeting with small business clients. In addition, we would provide a selection of small business information materials that could be left in the Chamber office for access through the week We have a laptop computer so that access to a computer station would not be required. Given that the Oro-Medonte Chamber of Commerce works to support small business and that the Orillia Area Community Development Corporation has tools to assist small business, a partnership between the two organizations appears to be a logical next step in bringing services closer to our clients. We appreciate your consideration of our request and look forward to discussing our proposal with you. TQWNSHIP C?F ORQ-1VIEDUNTE REPt'~RT Report No. To: Prepared By: Jerry Ball, PW 2008-2 Council Public Works Superintendent Meeting Date: Subject: Line 10 Structure Motion # February 13, 2Q08 Rehabilitation Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action~X For Information Only It is recommended that: 1. Report No. PW2008-02 be received and adopted. 2. That Council confirms that the structure located on Line 10 between Ridge Road and Lakeshore Road is the Highest priority Capital Project within the Township of Oro-Medonte. BACKGROUND: In late December of 2007 the Ontario government developed a one time program intended to assist municipalities to provide safe and reliable local infrastructure. Municipalities will be able to apply for 100% of their project costs, with all funds being awarded to successful applicants no later than March 31, 2008. As a requirement of the program capital projects must be construction ready in order to be considered for funding. TSH (Totten Sims Hubicki) consulting engineers for the municipality have now completed plans, and a cost estimate for the rehabilitation of the Line 10 structure. Lake Simcoe Region Conservation Authority has given verbal approval for the engineered plans. ANALYSIS: The existing Line 10 structure is deficient in width and also has major erosion concerns along the east ditch and shoulder which is detrimental to the fish habitat. The cost estimate for rehabilitation is $240,000,00. Public Works February 13, 2008 Report No. PW 2008-3 Page 1 of 2 FINANCIAL: If the municipality is successful in this application there will be no financial impact to the township. POLICIE5I~EGIS~ATION: None. CONSULTATIONS: CAO and Treasurer. ATTACHMENTS: NIA CONCLUSION: It is recommended that the Township of Ora-Medonte submit an application for the Municipal Infrastructure Investment Initiative program to rehabilitate the Line 10 structure to improve safety, erasion and environmental concerns Respectfully submitted: ', Jerry Ball Public Works Superintendent C.A.O. Comments: ~~. C.A.O. Approval: Date: Public Works February 13, 2008 Report No. PW 2008-3 Page 2 of 2 TQINNSNIP C7F C?R©-MEDQNTE r ..~ - REPQRT Report No. To: Council Prepared By: BP 2008-011 Adam Kozlowski, Planner Meeting Date: Subject: Zoning By-law Motion # February 13 2008 Amendment 2008-ZBA-01 , {Neil McNiven) Roll #: N. Pt. of Lot 3, Con. 8 R.M.S. File #: D14 37482 4346-010-003-35310 2943 Line 7 North; Recommend Approval RECOMMENDATION{S): Requires Action X For Information Only It is recommended: 1. THAT Report BP 2008-011 be received and adopted; and 2. THAT Zoning By-law Amendment Application 2008-ZBA-01 for Neil McNiven, that would rezone the lands describe as North Part of Lot 3, Concession 8 (Former Oro) on schedule A17 on the Zoning By-law 97-95 (as amended) from Rural Residential Two (RUR2) Zone to Agricultural/Rural (AlRU) Zone, and AgriculturallRural {A/RU) Zone to Rural Residential Two (RUR2) Zone be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by Neil McNiven on January 2, 2008. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2006-B-18, which was granted by the Committee of Adjustment on August 10, 2006. A statutory public meeting is scheduled for February 13, 2008 to hear comments from members of the public and relevant agencies. The application was circulated to internal Township Departments and outside agencies, and no concerns were raised. PLANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 1 of 7 ANAIsYSIS: The rezoning application applies to an existing vacant 1 hectare lot, created by severance in 1988, and that was conditionally approved by the Committee of Adjustment for "transposition" from the west side of the applicant's land holding to the east side of the property; the transposed lot is proposed to front an Line 8 North. The subject property currently functions as an agricultural operation, and contains a single detached dwelling with numerous farm-related outbuildings. The location of the transposed lot is proposed to be rezoned from the Agricultural/Rural (A/RU) Zane to the Rural Residential Two (RUR2) Zane, and the "retained" lands from where the existing vacant residential lot will merge with the applicant's overall land holding is proposed to be rezoned from the Rural Residential Two (RUR2) Zone "back to" the Agricultural/Rural (A/RU) Zone. FINANCIAL: Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The lands subject to the rezoning are designated "Rural" and "Oro Moraine Natural CorelCorridor Area" by the Official Plan. The "Rural" policies of the Official Plan permit the creation of 1 new residential lot by way of severance provided that the overall land holdings are 36 hectares or greater in area, and that a severance has not been granted after March 26, 1973. With respect to the Oro Moraine Natural Core/Corridor Area, a portion of the lands where the lot is proposed to be transposed are identified as being within this designation. The portion of the subject lands where the residential lot is to be located contains mature tree cover; however, the applicant was required to complete an Environmental Impact Study (EIS), to the satisfaction of the County, where the proposed location of the transposed lot will have no negative impact on natural features in the immediate area. Section D2.2.2 of the Official Plan states that boundary adjustments may be permitted provided that the viability of agricultural operations on the subject or surrounding lands are not compromised; that the boundary adjustment complies with relevant zoning provisions, and that no new building lot is created. For the application at hand, no new lot is being created; an existing residential lot is being relocated from its location fronting on Line 7 North to front on Line 8 North. The relocation of the lot will also have no negative impact through Minimum Distance Separation for farming operations on the subject land ar on surrounding properties. In addition, the application will not remove viable farmland from production as a result of the transposition, as discussed above the subject lands contain mature tree cover and underbrush. The land in this location shows no evidence of past farming, or future agricultural potential. P<_ANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 2 of 7 ~~ Zoning By-law 97-95: The Zoning By-law Amendment Application will rezone the lands currently containing the 0.98 hectare residential lot from the Rural Residential Two (RUR2) Zone to the AgriculturallRural (A/RU) Zone, and rezone the proposed new location of the same residential lot from the AgriculturallRural (A/RU} Zane to the Rural Residential Two (RUR2} Zane. The lot will have a frontage along Line 8 North of 60 metres, and an area of 1 hectare. These dimensions are in keeping with the requirement of the RUR2 Zone, where the minimum frontage required is 45 metres, and the minimum lot area for a residential use is 0.4 hectares. It should be noted that the current location of the residential lot, fronting on Line 7 North, is partially zoned Environmental Protection (EP) Zane. In fact, a small "pocket" of wetland associated with the West Coulson Swamp is located at the location of the existing residential property. With respect to the new lot location fronting on Line 8 North, no part of the property is contained with the Environmental Protection (EP) Zone, does not contain steep slopes or watercourses. The completion of an EIS determined that there will be na negative impact as a result of future residential development on the wetland directly to the east across Line 8 North. In addition, as a result of this Zoning By-law Amendment, the existing EP Zoning on the lands to be merged with the overall land holdings and re-zoned from the RUR2 Zone to the A/RU Zone will not be affected. CONSULTATIONS: As discussed above, the County of Simcoe was circulated Consent Application 2006-B- 18. The County requested that the applicant complete an EIS to address environmental concerns due to proximity of the East Coulson Swamp. The County appealed the decision of Committee to approve the lot transposition, and subsequently withdrew the appeal when the applicant completed the EIS. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Current Zoning Map Schedule 3: Rezoning Proposal CONCLUSION: Staff received the Zoning By-law Amendment Application on January 2, 2008. It should be noted that the Conditions of Consent for Application 2006-8-18 must be fulfilled on or before March 8, 2008, otherwise the application will lapse. Staff has made the applicant aware of the limited time frame to fulfill the conditions of consent, and have since been working with the applicant to expedite the clearance of conditions; in fact, the completion of the rezoning remains the only outstanding condition of Consent. Upon PLANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 3 of 7 approval of this application, the 24 day appeal period as prescribed by the Planning Act will give the applicant limited time to submit all required legal documentation to complete the Consent process. Therefore it is appropriate to approve Zoning By-law Amendment 2Q08-ZBA-01 at this time. Respectfully submitted: 4 dam Kozlowski Planner Reviewed by: Glenn White, MCIP, RPP Senior Planner Department Head Comments: Department Head Approval: __:`__-~ C.A.O. Comments: C.A.Q. Approval: ,- Date: Date: PANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 4 of 7 SCHEDULE 1: LOCATION MAP 2008-ZBA-01 (McNiven) !~~ ~~ ILL POND w z J --- Q -,r ; ~ --- 0~~ Z/ ~a : O _ _ zi i~ __ ~''.. ~.c ~~ RO W yy ~° r i AN , 001 ~ ,r .~ ~ ~ ` S~cgRe --/I ONEIDA (!Sy - ~T~ ~. ~. _ ~ , ~~ ~-'~` i J ~, ___ 1 SUBJECT LANDS ~Ir-' ti HOE LAKE w z rn w z J PLANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 5 of 7 SCHEDULE 2: CURRENT ZONING 2008-ZBA-01 (McNiven) ~b~ -~ :~, I ti W' z J it A/RU ~ AIRU w z J EP ~y, ~s. SUBJECT LANDS RUR2 ZONE I A/RU ZONE P __~ EP ZONE A~Ru i AIRU EP ~I PLANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 6 of 7 SCHEDULE 3: REZONING PROPOSAL 2008-ZBA-01 (McNiven) ~ ~ ~ ..~ ~ 19 3224 3225 / 17 ~ ~ ~ ~ 41 - -__~- -J~ ' 3152 3136 ~~~ ~ ~ - -. ~i 0 3090 3193 ~, ---- w ~--~ r----- --- - z I J i 3006 i 2943 Line 7 North _ _ _ _ AlRU ZONE _ ,... - " ' ~ y EP ZONE 2943,,..• ' _ " /r j ~' ' r _ Proposed "new location" I for existing residential lot I ' .... .. r .. to be rezoned from A/RU Zone ~I \ to RUR2 Zone ~ 2916? Existing Residential Lot Rezone from RUR2 ~~=~ to A/RU Zone 288$ Property to merge with 2943 Line 7 North ~I~ _ ~ ____-- - ---- --~ i ~ ~ 2806 -_~ ~ 01 PLANNING DEPARTMENT Meeting Date February 13, 2008 Report No. BP 2008-011 Page 7 of 7 t~ TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM January 28, 2008, ?:02 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Haugh Councillor Mel Coutanche (arrived 7:04 p.m.) Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Terry Allison Public Representatives Linda Babulic Roy Hastings Tom Kurtz (arrived 7:04 p.m Mary ©'Farrell-Bowers Larry Tupling Staff Present: Glenn White, Senior Planner; Janette Teeter, Deputy Clerk Also Present: Will Young; Brent Clarkson, MHBC Planning; Edward Hall; John Hare; Susanne Robinson; Joe Charles; Bernd Schaefers; Hubert & Carol Schaefers; Pat & Jim Woodford; Tiziano Zaghi, Jones Consulting Group 1. Opening of Meeting by Chair. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. Adoption of Agenda. Motion No. PACO$0128-1 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, January 2$, 2008 be received and adopted. Carried. ~x 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. None declared. 4. Minu#es of Previous Meetings -November 26, 2007. Motion No. PACO$0128-2 Moved by Roy Hasting, Seconded by Larry Tupling It is recommended that the minutes of the Planning Advisory Committee Meeting held on November 26, 2007 be received and adopted. Carried. 5. Deputation -Brent Clarkson of MHBC Planning Consultants regarding Buffalo Springs (Gargano Development Inc.) Subdivision, 43T-01031. Brent Clarkson, MHBC Planning Consultants, provided a history overview and update with respect to the application. The Committee unanimously consented to allow members of the public to comment on the application. Jim Woodford presented correspondence dated April 21, 2004 to the Chair. Motion No. PAC080128-3 Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that the correspondence dated January 14, 2008 and verbal information presented by Brent Clarkson, MHBC, re: Buffalo Springs Subdivision, Gargano Development Inc., be received. Carried. Planning Advisory Committee Meeting January 28, 2008, Page 2 6. Planning Applications. a) Planning Report presented by Bruce Hoppe, Director of Building and Planning Services, Re: Qfficial Plan and Zoning By-law Amendment for Jules Goossens, Concession 10, Part of Lot 25 {4ro), east side of Line 9 South, Applications 2005- QPA-04 and 2005-ZBA-27 Tiziano Zaghi, Janes Consulting Group, an behalf of the applicant, provided comments with respect to the application. Motion No. PAC080128-4 Moved by Ray Hastings, Seconded by Larry Tupling It is recommended that 1. Report BP 2008-003 presented by Glenn White, Senior Planner Re: Official Plan and Zoning By-law Amendment Applications 2005-OPA-04 and 2005-ZBA-27 for Jules Goossens, Part of Lat 25, Concession 10, (Oro), Township of Oro-Medonte, be received and adopted. 2. That it is recommended to Council that Official Plan and Zoning By-law Amendment Applications 2005-OPA-04 and 2005-ZBA-27, Part of Lot 25, Concession 10, (Oro}, Township of Ora-Medante that would serve to redesignate the subject lands from "Rural" and "Environmental Protection Two Overlay" to "Shoreline" on Schedule A of the Official Plan, and rezone lands from Agricultural/Rural (A/RU} to Shoreline Residential (SR) Zane an Schedule A5 of Zoning By-law 97-95, be approved. 3. And Further That the Zoning By-law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered into regarding the preservation of trees, natural features and timing of site development. Carried. 7. Correspondence and Communication. a) Email dated January 14, 2008 from Councillor Sandy Agnew to Bruce Hoppe, Director of Building and Planning Services regarding Simcoe County Health Unit Motion No. PAC080128-5 Moved by Linda Babulic, Seconded by Roy Hastings It is recommended that the correspondence dated January 14, 2008 and presented by Councillor Agnew re: Healthy Communities Workshop by Simcoe Muskoka District Health Unit be received; and further that the Planning Department liaise with the Simcoe Muskoka District Health Unit to attend a future Planning Advisory Committee meeting for a presentation with respect to designing healthy communities. Carried. Planning Advisory Committee Meeting January 28, 2008, Page 3 b) Correspondence dated January 6, 2008 from Uli Surmann, Horseshoe Valley Property {?wners Association Regarding Housing Style Recommendations Motion No. PAC080128-6 Maned by Larry Tupling, Seconded by Ray Hastings It is recommended that the correspondence dated January 6, 2008 from Uli Surmann, c/o Horseshoe Valley Property Owner's Association and verbal information presented by Glenn White, Senior Planner, re: Resort -Style of Housing far Future HV Developments be received. Carried. 8. Other Business/Education. a) Topic Item -General Severance Policies Motion No. PAC08012$-7 Moved by Mary O'Farrell-Bowers, Seconded by Linda Babulic It is recommended that the Oro-Medonte Official Plan excerpts as of January 24, 2007 and verbal information presented by Glenn White, Senior Planner re: General Severance Policies be received. Carried. b) General List of Topics for Future Discussion Discussion. Planning Advisory Committee Meeting January 28, 2008, Page 4 9. Adjournment. Motion No. PAC080128-8 Moved by Linda Babulic, Seconded by Mary Q'Farrell-Bowers It is recommended that we do now adjourn at 9:59 p.m. Carried. Chair, Deputy Mayor Ralph Hough Senior Planner, Glenn White Planning Advisory Committee Meeting January 28, 2008, Page 5 TOWNSHIP OF ORO-MEDONTE ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Thursday, January 17, 2008 C 7:02 p.m. Council Chambers Present: Bob Barlow John Bosomworth Steve Cromwell Meryl Drake David Edwards Ruth Fountain Susan Grant Margo Holt Allan Johnson Regrets: Vera Cameron-van Amelsvoort Lynette Crawford-Mader Don Hanney David Kennedy Jacinto McNairn CouncillStaff Councillor Sandy Agnew Present: Councillor Mel Cautanche Andria Leigh Josephine Martensson-Hemsted Wilf McMechan Andy McNiven Gerry Murphy Jim Purnell Kim Wand Jim Woodford Avery Parle Doug Shelswell Beverley Smith Mike Vandergeest Peter Wigham Doug Irwin, Clerk 1. Councillor Coutanche called the meeting to order. 2. ADOPTION OF AGENDA Motion No. OMEGA-080117-1 Moved by Jim Woodford, Seconded by Meryl Drake It is recommended that the agenda for the Oro-Medonte Environmental Group Advisors {OMEGA} meeting of Thursday, January 17, 2008 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT None declared. <5 r u N ~. MINUTES FROM NOVEMBER 15, 2007 MEETING Motion No. OMEGA-080117-2 Moved by Susan Grant, Seconded by Ruth Fountain It is recommended that the minutes of the Oro-Medonte Environmental Group Advisors Group {OMEGA) meeting held on November 15, 2007 Meeting be adopted, as amended, as follows: (1) Motion No. OMEGA 071115-1 -Replace "Wednesday", November 15, 2007 to "Thursday", November 15, 2007. (2) Item 7 and Motion No's. OMEGA 071115-4 and OMEGA 071 1 1 5-5 -Replace "Planning" with "Growth Issues". (3) Item 7, Identify Categories for Issues and Opportunities: - Add "Integrated pest management" to Growth Issues, - Add "Keep in perspective" to Agriculture in forefront under Sustainable Farming, - Add "Algae" under Lake Management. (4) At the end of the Issues and Opportunities section, add a phase stating, "The OMEGA Members concurred that Education was the consistent factor with all of the Issues and Opportunities identified." Carried. 5. PROCEDURAL BY-LAW 2007-136 Councillor Agnew provided an overview of Procedural By-law 2007-136. Section 18 of the By-law was highlighted. 6. REVIEW OF ISSUES AND OPPORTUNITIES APPROVED BY COUNCIL Councillor Coutanche provided an overview of the Issues and Opportunities approved by Council. Page 2 OMEGA Meeting -January 17, 2008 ?. TERMS OF REFERENCE FOR WORKING GROUPS IDENTIFIED AT NOVEMBER 15, 200? MEETING Motion No. OMEGA-080117-3 Moved by Josephine Martensson-Hemsted, Seconded by John Bosomworth It is recommended that the correspondence received Rlovember 21 and 22, 2007 from the OMEGA Working Groups re: Terms of References, for Growth Issues, Habitat, and Oro Moraine be received and approved, as amended to change "lobbyists' to "educators" on #3 in the Growth Issues. And Further That it is recommended to Council that the terms of references for the three (3) OMEGA Working Groups for Growth Issues, Habitat, and Oro Moraine be adopted, as amended. Carried. $. STATUS UPDATES FROM WORKING GROUPS Motion Na. OMEGA-08011?-4 Moved by Gerry Murphy, Seconded by David Edwards It is recommended that the status updates from the OMEGA Working Groups for Growth Issues, Habitat and Oro Moraine be received. Carried. 9. TREE PRESERVATION BY-LAW REPORT Motion No. OMEGA-08011?-5 Moved by Margo Holt, Seconded by Kim Wand It is recommended that the correspondence dated January 2, 2008 from the OMEGA Habitat Working Group re: Tree Preservation By-Law Report be deferred to the next regularly scheduled OMEGA meeting. Carried. Page 3 OMEGA Meeting -January 17, 2008 10.CORRESPONDENCE RE: MOTION, USE AND SALE OF COSMETIC CNEMICA~ PESTICIDES Motion No. OMEGA-0$0117-6 Moved by Margo Halt, Seconded by David Edwards It is recommended that the correspondence dated December 4, 2007 from Mayor Hughes re: Motion, Use and Sale of Cosmetic Chemical Pesticides be received. Carried. 11.CORRESPONDENCE RE: OMEGA ORO MORAINE WORKING GROUP Motion No. OMEGA-080117-7 Moved by Josephine Martensson-Hemsted, Seconded by Bob Barlow It is recommended that the correspondence dated January 6, 2008 from Pat Woodford re: Request to Become a Member of the OMEGA Working Group for Oro Moraine be received. And Further That it is recommended to Council that Pat Woodford be appointed as a Member of the OMEGA Working Group for Oro Moraine. Carried. 12. ENGAGE OMEGA MEMBERS ON WORKING GROUP Motion No. OMEGA-080117-8 Moved by Bob Barlow, Seconded by Josephine Martensson-Hemsted It is recommended that an OMEGA Working Group be established for Water Quality, that incorporates Lake Management, and that the following members be appointed: • Bob Barlow, • David Edwards, • Wilf McMechan, • Josephine Martensson-Hemsted, • Gerry Murphy, • Beverley Smith. Carried. Page 4 OMEGA Meeting -January 17, 2008 Motion No. OMEGA-080117-9 Moved by Andy McNiven, Seconded by Josephine Martensson-Hemsted It is recommended that an OMEGA Working Group be established for Sustainable Agriculture and that the following members be appointed: • Andy McNiven, • Josephine Martensson-Hemsted, • Doug Shelswell, • Allan Johnson, • Mike Vandergeest. Carried. Motion No. OMEGA-080117-10 Moved by Allan Johnson, Seconded by Steve Cromwell It is recommended to Council that Avery Parle be appointed to the Growth Issues Working Group. Carried. 13.OMEGA FUNDING Motion No. OMEGA-080117-11 Moved by Josephine Martensson-Hemsted, Seconded by David Edwards It is recommended to Council that funding in the amount of $25,000.00 be allocated to the Oro-Medonte Environmental Group Advisors (OMEGA) for Education, Communication, Studies and raising the profile of OMEGA activities/initiatives. Carried. 14.OTHER BUSINESS Discussion occurred with respect to: • Canada Day Celebrations -Fireworks -consensus was that fireworks are not a significant environmental concern. • Slow Moving Vehicle Signage -beyond the jurisdiction of OMEGA • Bass Lake Working Group -meeting scheduled for Saturday, January 26, 2008 at 10:00 a.m. Page 5 OMEGA Meeting -January 17, 2008 15. NEXT MEETING The next meeting is scheduled for Thursday, February 21, 2008 at 7:00 p.m. in the Council Chambers at the Township of Oro-Medonte Administration Centre. 16.ADJOURNMENT Motion No. OMEGA-080117-12 Moved by Gerry Murphy, Seconded by Allan Johnson It is recommended that we do now adjourn at 8:54 p.m. Carried. A digital recording of the meeting is available for review. Co-Chairperson, Councillor Coutanche Co-Chairperson, Councillor Agnew Clerk, J. Douglas Irwin Page 6 OMEGA Meeting -January 17, 2008 OMEGA -Growth Issues Working Group Terms of Reference Adopted by OMEGA Resolution OMEGA-1380117-3 The Growth Issues Working Group recognizes that the Township has a number of other authorities which review and assess planning applications and applicable policies. The mandate for this OMEGA working group is not to duplicate these existing processes but to provide additional input and opportunity to review planning policy for the Township and to provide advice on future policy considerations from an environmental perspective. The mandate far the working group will be to: 1. Make recommendations to Gouncil in regard to future policy amendments which are intended to strengthen the environment first philosophy of Council; 2. Provide feedback to Gouncil as requested on environmental planning matters; 3. Ability to act as public educators in the implementation of Council's planning directions; 4. Planning working group interconnected to other OMEGA working groups/priorities: Ora Moraine, Water Quality, Waste Management, Habitat, and Recreation. Intent is for planning group t provide advise and recommendations to Council on the mechanism for implementing their above working group mandates i.e. policy, by-law, education OMEGA -Habitat Working Group Terms of Reference Adopted by OMEGA Resolution OMEGA-080117-3 A habitat is the place a plant ar animal lives. Habitats in Oro Medonte are as diverse as the plants and animals that live in them, ranging from the obvious such wetlands, streams, lakes, forests and fields, to small vernal pools that are necessary to sustain creatures like the woad frog. Most plants and animals are uniquely adapted to survive in a specific habitat, and if that habitat is destroyed, the plant ar animal's survival is severely threatened. Habitats do not function independently of each other: wetland creatures need forests and fields to pravide upland cover for nesting. Woodland creatures need wetlands and streams for water and food. Fields provide hunting opportunities for the variety of raptors -such as the Great Gray Owl -that stage in our forests. Nor can habitats function in isolation: a lonely stand of trees in the middle of a residential area serves neither deer nor residents very effectively. When wild animals cross through developed areas to get to sources of food and water, conflicts inevitably arise. For habitats to function effectively they must be healthy and connected, allowing plants to thrive and animals to pass through safely according to their natural habits. Habitats do not just benefit plants and animals. Wetlands improve water quality, woodlands help reduce carbons in the air and streams feed the lakes we enjoy for recreational purposes and as a source of water. We are all connected: the destruction of one type of habitat starts a negative chain reaction that will indisputably end up at our doorsteps and reduce quality of life in this township and beyond. All habitats are essential in the fight against, and adaptation to, climate change. Oro Medonte is blessed to be home to a rich diversity of habitats. This is part of the cultural fabric that makes up this township and the reason why many choose to live here. It is an interesting paradox then that because this is such a desirable place to live, habitats are under significant and constant threat. This is mast recently evidenced in a communication from the Committee of Adjustment which has formally expressed its dismay at the number of applications resulting in the needless destruction of healthy, mature trees. The township must assess its habitats holistically and in their entirety, balancing the interests of humans, plants and animals alike, to sustain the quality of life here and ensure that these essential places are nat needlessly destroyed. For all of these reasons, we would ask council to give favourable consideration to the establishment of a Habitat Working Group under OMEGA that would research, assess and make recommendations on issues pertaining to habitats in Oro Medonte. ~~ C3MEGA - Qro Moraine Working Group Terms of Reference Adapted by OMEGA Resolution OMEGA-080117-3 The OMEGA Oro Moraine subgroup recognizes the significance of the moraine & suggests it be a priority for OMEGA. The Oro Moraine is a significant natural heritage feature in Oro-Medonte & the province. The moraine is home to several 'species at risk' .The moraine is important as it provides recharge to ground water aquifers. Population growth & development pressures are & will be increasing significantly on the moraine. Resource extraction pressures will also increase. The OMEGA Oro Moraine subgroup would like to work towards enhanced protection for the moraine & its aquifers. We would like to promote moraine greenspace protection through acquisition & easements by government & conservancy organizations. We would like to halt the negative impacts of habitat fragmentation on the moraine by restoration & tree planting projects. An educational component would provide information about the moraine & its significant natural features for moraine residents. The OMEGA Oro Moraine subgroup would like to work toward achieving these goals. _.,_~~ La~CeSimcoe Regionalr~~ MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY NOVEMBER 15, 2007 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: T. Allison J. Crawford W. Lardy L. Leach P. Mulrooney F. Smith Regrets: J. Lehman M. Prowse P. Spears Staff: W. McArthur, City of Barrie M. Drumm, APM CALL TO ORDER ti~ The meeting came to order at 7:00 p.m. and was chaired by L. Leach. 1.0 DECLARATIONIS} OF PECUNIARY INTERESTfS} OR CONFLICTS OF INTERESTS} L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of interest{s). None were declared. 2.0 MINUTES OF THE OCTOBER 18 2007 COMMISSION MEETING MOTION: Moved by J. Crawford, seconded by F. Smith 2007-AC-46 "THAT, the minutes of the October 18, 2007 Commission meeting be approved, as presented." Carried. 3.0 RUSINES$ ARISING FROM THE MINUTES No new business was discussed. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT i) At 7:1Q p.m., representatives of Strategy Consulting Ltd. were invited to the meeting to share their development plans for over 200 acres of lands located east of the airport properties. Mr. Berardo Mascioli conducted a brief presentation outlining the proposed fully serviced business park with a mix of lot sizes and build to suit sites. Mr. Berardo noted that the Lake Simcoe Regional Airport is a natural focus for future employment lands in Simcoe County and suggested that the airport investment should be leveraged for greater economic potential. It was also suggested that Strategy Consulting would like to explore capacities and cost sharing of development servicing opportunities with the airport. General discussion. Mr. Berardo and his group were thanked for their time and excused from the meeting at 7:35 p. m. ii} W. McArthur presented the construction update as of November 9, 2007. During the September 20, 2007 Commission meeting, staff was given direction to determine what steps are required to amend any applicable agreementslcontracts to adopt the National Building Gade as the standard for all airport related building construction activities. In that regard, staff report 2007-ACSR-03 was distributed. M. Drumm reviewed that a legal opinion had already been received concluding that jurisdiction for developments} at airport facilities rests with the Federal government regardless of whether they are publicly or privately owned lands. Further, that any facilities deemed as integral to the airport operation, including hangar facilities, even if on privately owned lands, are included under the Canadian Aviation Regulations subject to Federal jurisdiction. It was further reviewed that, as the airport is awned by the three municipalities, the authority to amend the Land Sale Policy and Agreements of Purchase and Sale concurrently rests with each of the municipalities; the Commission however, is in the position to make recommendations(s) in this regard. General discussion. T. Allison submitted that in consideration of the newly appointed CAO of the Township of Oro-Medonte, that the staff report and associated recommendations be deferred in an effort to allow for an internal review of the Township's building permit applications and associated processes. P. Mulrooney however suggested that the adaptation of the National Building Code is not one to circumvent the OBC or the Authority Having Jurisdiction, but one of streamlining the process in accordance with the legally proven and industry standard practice of the NBG. ~. Leach concurred suggesting that the debate of building cads applications has been an issue of the past several years of which needs to be concluded. MOTION: Moved by P. Mulrooney, seconded by F. Smith 2007-AC-47 "THAT, the Lake Simcoe Regional Airport Commission recommends to the City of Barrie, the City of Orillia and the Township of Oro-Medonte that during the recently initiated review (per the City of Orillia's request} of the Lake Simcoe Regional Airport Agreement, consideration be given to amend the Land Sale Policy and the associated Agreements of Purchase and Sale to adopt the National Building Code as the standard code to which building construction activities are governed at the Lake Simcoe Regional Airport." MOTION: Moved by T. Allison, seconded by F. Smith 2007-AC-48 "THAT, staff report 2007-ACSR-03 and the associated recommendations be deferred until the next Commission meeting." In the matter of Motion 2407-AC-48: MOTION 2007-AC-48 -Lost In the matter of Motion 2007-AC-d7: MOTION 2007-AC-47 -Carried Staff was given direction to authorize the City of Barrie !airport solicitor to submit the recommendation as well as any supporting documentation to the member municipalities, accordingly. 5.0 FINANCIA!_ i) The second draft of the 2flfl8 Operating and Capital Budget was reviewed. It was reviewed that the blended budget {Operating & Capital} increase for 2008 is not expected to exceed 3.9%. MOTION: Moved by P. Mulrooney, seconded by T. Allison 2007-AC-49 "THAT, the second draft of the 2008 airport budget be approved, as presented." Carried. ii} Pursuant to the October 18, 2007 Commission meeting, staff confirmed that each of the respective municipalities approved and supported the Building a Business Case for Development and the associated recommendations contained therein. Staff was given direction to review the immediate investment required and update the capital priority list. 6.0 NEW BUStNESSICORRESPONDENCE i} All additional correspondence as presented was reviewed. ii} t.. Leach commended airport staff on the results of a recent nationwide audit conducted by Imperial Oil noting that the Lake Simcoe Regional Airport Esso Aviation site received the highest ranking amongst al( Canadian Imperial Oil branded aviation fuelling sites. 7.0 MEETING(S) The next Commission meeting is scheduled to be held on Thursday January 17, 2008 at 7:00 p.m. 8.0 ADJOURNMENT ~~ MOTION: Moved by J. Crawford, seconded by W. Gordy. 2007-AC-50 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 9:30 p.m." Carried. Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie I. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, elo City Clerk, City of Orillia ~~ --- L. each Pr "ident, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, MP P. Brown, MP Hon. A. Carroll, MPP G. Dunlop, MPP 3 Page 1 cif 1 ~_ Irwin, Doug From; Shirley Evans Sent: Monday, February 04, 2008 4:53 PM To: Irwin, Daug Cc: Crawford, John; Agnew, Sandy; Hughes, Harry Subject: Fw: Ladies of the Lake 2009 calendar Subject: Ladies of the Lake 2009 calendar Dear Mr. Irwin, After the huge success of the Ladies of the Lake 2006 calendar and an overwhelming demand fora "repeat performance" the Ladies are hard a# work producing a calendar for 2009. We are now in the pre order phase for that calendar. Ora-Medonte Township is blessed with many miles of Lake Simcoe shoreline within its borders. Monies raised by the LOL are used to benefit the health of Lake Simcoe whose quality has significantly diminished over the years. It is in the interest of all residents of Oro-Medonte that the ongoing efforts to return our precious resource to a pristine condition remain front and centre. The theme for the 2009 calendar is enjoying Lake Simcoe, the photographs by professional photographer Jim Panow are tastefully executed. We anticipate that the 2009 calendar will be available for sale mid June 2008. At this time we are respectfully requesting the Township help us in our fund rasiing effort either by partnering with the LOL as a sponsor and ar selling the calendars in the Township office. The calendar retails for $15.00. Sponsors at the $1000A0 level and up are eligible to purchase the calendars at a discount of 33.3°!° plus 5% GST. The calendars come in packs of 10 and and without the sponsorship level would be available to the Township at $i 5.00 less 10 % plus 5%GST. It is a win win situation, the Township is seen as champion of the Ladies green initiative to rescue Lake Simcoe before it is too late and the LOL have access to the traffic in the Township offices. We look forward to hearing from you, with your first order for the Ladies of the Lake 2009 calendar ! Yours Sincerely, LOL member Shirley Evans P.S. I will drop off, to your attention, at the Township offices some additional literature which will be helpful in making your decision. Thank you. Shirley Evans 27 Greenwood Forest Rd., R.R.#1, Oro Station. LOL2E0 (705-487-3073) ~. *~'. An Exceptional ~ ~ ~- ~ Partnership Opportunity We're doing a new calendar! Just as fabulous as before! The Ladies of the Lake 2006 Calendar was an astonishing success. With 12,000 sold and $250,000 raised, we opened eyes, ears, minds... and wallets to help Lake Simcoe. This success has led to an overwhelming demand for a "repeat performance". So, it is with great pleasure we announce our 2009 Ladies of the Lake Calendar. We invite you to partner with us on this marvelous project. With the 2006 Calendar's spectacular track record to build from and a high demand for the 2009 version, we can all sell more calendars than ever before. This is your chance to be a part of a growing movement to help rescue the beautiful and historic Lake Simcoe, which still needs our help. Our aim is that no one should be on or near Lake Simcoe in 2008, even for a day... without knowing about the calendar and having the opportunity to buy one. We have lots of ideas about how you can also benefit directly through your participation in this proven concept to help Lake Simcoe. Your Ladies of the Lake Calendar Contact is: Name: ~~/~LGC/ ~l~~~s Phone Number:!~'~~' 3l.~7,3 Email: ~G. rrY'G't/u.g5 ~/04~ rs.Go~ Or contact us at ladies@lakeladies.ca or 905.535.0444 www.lakeladies.ca CitylTown ------------------------------------------------------------------------ Ladies of the Lake 2009 Calendar Order Form Partner Details Organization /Store: Contact Name: Address: street Email• Phone: Order Details # Sets• ETotal• ~iai~q . LOL Representative Name: _..~ '~ . f Fax: Prov. PC Pmt. Method: Chq. Pd. Chq. Chq. tk ~cRi~ a,~~ _~ ~~ ~z.:.aq~att "The Ladies o f the Lake are an irresistible force that have managed to move many previously immovable objects" - Georgina Advocate "One of the most effective organizations Pve seen" - Garfield Dunlop, MPP Simcoe North "The Ladies are a redoubtable force... employing their formidable communications skills to raise awareness and create consensus" - The Toronto Star Ladies ~eLake ~_~ ~-- ~_ The Naked Truth 2006 Calendar Results • 12,000 copies sold • $250,000 raised • 65 media exposures fl ~~~~~ The \aked Truiih Ladies of the Lake -Getting Resuhs for Lake Simcoe The 2006 Calendar got the Ladies of the lake off to a roaring start, and we have been malting waves ever since. Now we hope to repeat the success of this calendar with a new one for 2009 Calendar. About the 200th Calendar • Cost $37,603. Total Revenue $242,662 Sales $ i i 8,613, Donations $ 124,049 • Retail price $ 15. Photographer Jim Panou, artist in light. Theme: enjoying Lake Simcoe • Publication date: August 2005. Press run: 13.000_ Sales 12,000 copies. • This calendar provided $205,059 to hey Lake Simcoe! And the results... The WAVE Healthy Yords/Healdry Waters - we were the lead funder and helped 8 university studenu speak with 6,000 people around the watershed in 2005 and 2006 about developing more. take-fiiendly yard practices. The Naked Tnrt/h: Behind the Science of Ldce Simcoe. This 90-page, spring 2006 Research Report, with Windfall Ecology Centre, for the first time made it easy for everyone to understand the challenges Lake Simcoe faces. Download at www.lakeladies.ca The Naked Tnnh Citizens' Action Pfau to Save Lake Skncce. Camera expeditions and workshops throughout summer 20061ead w the creation of an innovative menu for change to help Lake Simcoe. See www.lat<eladies.ca. The Naked Truth tools created by LOL have been powerful door-openers to talk to potitiaans and others about Lake Simcce's needs. And we've held meetings galore. Whales ~ Lake Sirrxce? This spring 2007 Research Report assessed what kids in the watershed are learning about the Lake. Precious litde! We made recommendations for action and are following up. Time for a new Calendar -for 2009... to be available in June 2008. 'I We'p have $60,000 left going into 2008 -and ti-ere is much, much more work to be done translating awareness into action to help Lake Sirncoe. New projects indude: a youth film school, festival and conference to involve youth in Lake Simcoe; The WAVE focusing on shoreline rehabilitation to prevent runoff; a new map-driven website for generating action to help Lake Simcoe called OurLakeSimcce.com AND ensuring a Lake Srmcoe Act works for Lake Simcoe. Your support helps our network of 100 women stay on our toes and move fast where needed. New Calendar Retail price $ f S. Photographer dim Panou, artist in light. Theme: Thanks for aN the elements of Lake Simcoe -wind, water, sun, fish, plants and more. 23 ~"urner 5€reet G P.O. Box f l52 ( Roc!~s Point f C7rttario l LJE t PO I 965535.444 { ~avwJakelad'ies.ca I~~,~-~ The Nriked Truth January 31, 2008 Mayor Harry Hughes Township of Oro-Medonte P.O. Box 100 (off # I I , on line 7, # 148) Oro, Ontario LOL 2X0 Dear Mayor Hughes, The Ladies of the Lake, heralded as a dynamic and effective force for change to help Lake Simcoe, are by popular demand producing a second calendar -for 2009 -just as fabulous as before! Enclosed is a brochure that outlines the benefits your municipality and Lake Simcoe will receive in your forming a partnership with the Ladies of the Lake. We would like to perhaps suggest that Oro-Medonte become a sponsor which would also allow you the purchase of calendars at 33 % discount with the balance of the revenue going to a project of Oro-Medonte's choice. We will call to set up a meeting if you would like to talk to us further. Your funding could be allocated to a specific educational project if you wish: We are producing a set of Save Lake Simcoe action cards; information to help people help the lake based on our very popular cards created to help citizens thinking that resulted in the Naked Truth Action Plan: 2) we are working with other partners in OurLakeSimcoe.com, a website that focuses on ways people can help the Lake, 3) we are planning a youth film school and film festival focused on Lake Simcoe, and 4) we are also planning a revival of the WAVE in partnership with Ontario Land Stewards. We look forward to talking with you further. Sincerely, --~ \ 1~ ~, ~~' t~ Ladies of the Lake ?~ ~~ REC~'IVED FEB d 1 ?A~18 ORO-MEDOI~~-E 28 Turner Street ( P.O. Box 1152 I Roches Point I Ontario I LOE I PO i 905.535.0444 I www.lakeiadies.ca ~~~~~ Ladies ~eLake ~- 'rne wkea T.~m S~onsorshi~ Information Package Ladies o f the Lake Conservation Association 28 Turner Street, P.O. Box 1152 Roches Point, ON LOE 1 PO ~___'_____ ~-'---- 905.535.0444 E[VED ladies@lokeladies.ca FEB 0 ~ 2~i()A www.Iakeladies.ca O~-~EdpNTE __ ~~.; Image from 2009 Calendar ®)im Panou "The Ladies o f the Lake ore an irresistible force that have managed to move many previously immovable objects" - Georgina Advocate "One of the most e f fective organizations I've seen" - Garfield Dunlop, MPP Simcoe North "The Ladies are a redoubtable force... employing their formidable communications skills to raise awareness and create consensus" - The Toronto Star a les of ~~ a e The Naked Truth .~ ~,.. ~+ ~' An Exceptional 1~6 -~ Sponsorship Opportunity We're doing a new calendar! Just as fabulous as before! The Ladies of the Lake 2006 Calendar was an astonishing success. With 12,000 sold and $250,000 raised, we opened eyes, ears, minds... and wallets to help Lake Simcoe. This success has led to an overwhelming demand for a "repeat performance". So, it is with great pleasure we announce our 2009 Ladies of the Lake Calendar. Retail Price: $ 15.00 Photographer: Jim Panou Theme: Celebrating the Natural Elements: Wind, Water, Sun, Fish, Plants and more. Calendar publication date: July 2008 We invite you to partner with us as a sponsor of this marvelous project This is your chance to participate in a growing movement to help rescue the beautiful and historic Lake Simcoe, which still needs our help. You can also benefit directly through your involvement in this proven concept to help Lake Simcoe. Our aim is that no one should be on or near Lake Simcoe in 2008, even for a day... without knowing about the calendar and having the opportunity to buy one. We have lots of "win win" ideas we look forward to exploring with you. Your Ladies of the Lake Contact is: Name: Phone Number: Email: Platinum $ 15,000 • Exclusive individualized "bragging rights" • An opportunity to speak at Calendar events • Top billing on the Calendar's back cover with your logo • Your logo on the front page of the LOL website, linked to your website • Your logo on Calendar press releases, and participation in media events • Displays at Calendar events • Your name mentioned in our LOL video presentation Gold $ 10,000 • An opportunity to speak at Calendar events • Your logo on the Calendar's back cover • Your logo on the front page of the LOL website, linked to your website • Your logo on Calendar press releases, and participation in media events • Displays at Calendar events • Your name mentioned in our LOL video presentation !fib ~ Silver $5,000 • Your logo on the Calendar's back cover • Your logo on the front page of the LOL website, linked to your website • Displays at Calendar events Bronze $2,500 • Your name on the Calendar's back cover • A text link on the LOL website • Displays at Calendar events Friends of the LOL $1,000 f=riends will have their name on the back cover of the Calendar and a Thank You on the LOL Website. About the 2006 Calendar The 200b Calendar gat the Ladies of the Lake off to a roaring start, and we have been making waves ever since. Now we hope to repeat the success of this calendar with a new one for 2009 Calendar. And the results... The WAVE Healthy Yards/Healthy Waters We were the lead funder and helped 8 university students speak with 6,000 people around the watershed in 2005 and 200b about developing more lake-friendly yard practices. The Naked Truth: Behind the Science o f Lake Simcoe This 90-page, spring 2006 Research Report, with Windfall Ecology Centre, for the first time made it easy for everyone to understand the challenges Lake Simcoe faces. The Naked Truth Citizens' Action Plan to Save Lake Simcoe Camera expeditions and workshops throughout summer 2006 lead to the creation of an innovative menu for change to help Lake Simcoe. The Naked Truth tools created by LOL have been powerful door-openers to talk to politicians and others about Lake Simcoe's needs. And we've held meetings galore. Whales in Lake Simcoe? ~ ,; This spring 2007 Research - s, - ~ A~ E ~; Report assessed what kids in the watershed are learning - {, ~ ,; ' /°-~ ~E :.,:r ~ ~~• . about the Lake. Precious little! ~ ~ We made recommendations for y. `'~~~~~ _ ~; , -.. action and are following up. ,~ IBC- l ~ "~ ~.,,~ .. ~ ~~ ~~ __._ ~ ..~ ACT F{)R CL~At~ WATiR ~^ ~ . February 6, 2008 To: South Georgian Bay -Lake Simcoe Municipal Clerks South Georgian Bay Lake 5imcoe Source Protection Region Re: Notice of Commencement regarding the Source Water Protection Terms of Reference The Ontario Clean Water Act Regulation 287/07 (Terms of Reference) requires Source Protection Committees to draft Terms of Reference documents detailing the schedule, budget and distribution of work associated with the completion of Source Protection Plans. The Regulation also requires the Source Protection Committee to communicate with each of the municipalities and First Nations within the Source Protection Region as those Terms of Reference are developed. This letter is to inform you that staff from your municipality will be invited to participate in the development of the Terms of Reference for our region's Source Protection Plan. There will also be two formal opportunities for municipalities to comment on the draft and proposed Terms of Reference in the spring and summer of 2008 per the regulation. Background The work necessary to support the development of a Source Protection Plan includes; o A series of technical projects to complete the required Assessment Report, o Communications and consultation efforts to include the public and stakeholders in the plan development process, and o The creation of risk reduction and land use planning recommendations for the final Source Protection Plans. What we need from your municipality The opportunity~to meet with staff for the purposes of: • Ensuring the information we have about your water supplies is accurate, • Confirming whether any municipal residential drinking water systems in your municipality will be either decommissioned or come on-line in the next 5 years, • Confirming work done to date and what tasks are outstanding, • Discussing which agency will lead the outstanding tasks, • Estimating the costs and timelines for those projects, and • Ensuring appropriate measures are taken to obtain Council resolutions for those projects where municipalities take the lead Municipalities have been leading a number of the Source Protection related studies across the province, and are welcome to continue in that lead role. Alternatively, the `~ C . ~ ~ ~~ QCT FQR CL~.QN WATER ,.. .. ~k~,`' South Georgian Bay Lake Simcoe Source Protection Region team established and funded by the Province to coordinate the Source Protection Program in this region is available to manage these initiatives on your behalf. What this means for your municipality Regulation 287/07 requires those municipalities interested in leading components of the Source Protection Plan development to confirm this via council resolution prior to submission of the Terms of Reference to the Ministry of the Environment. Municipalities will be the primary implementers of Source Protection Plans once they are complete. This will have implications for all municipalities, whether or not they are responsible for the delivery of water or are leading components of plan development, as Source Protection Plans will identify vulnerable areas within which land use planning restrictions may be recommended. In order to keep municipalities within the region informed about the Source Protection Plan development throughout the process, a municipal working group is being established. Staff from your municipality will receive an invitation to participate in this working group, or simply receive communications. Thank you for your interest and participation in this process. Should you have any questions, please don't hesitate to contact the Manager of Source Protection Planning, Don Goodyear, at 800-465-0437 or 905-895-1281 ext 246. Yours truly, _-~~ ~~i- ~~ Lynn Dollin, Chair, South Georgian Bay -Lake Simcoe Source Protection Committee cc: SGBLS Source Protection Committee, SGBLS Source Protection Authorities, SGBLS Administrative Staff Team, Keith Willson, Ministry of the Environment ,_ ._ -. ~- ~ ~` ~' i ~_ _ ,g, BAF2RIE PUBLIC LtE3RAFtY MINUTES BOARD MEETING #07-09 THURSDAY, NOVEMBER 22, 2007 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: S.Kastner (Chair), C.Virgo (Mice Chair},V.DeCecco, M.Meads, R.Duhamel, A.Davis (Director), J.Ross (Recorder} ABSENT: M.Stong, L.McClean, A.Prince, L.Strachan 1. Call to Order The meeting was called to order at 7:33pm. 2. Confirmation of Agenda The agenda was confirmed with the addition of Item 7.3 "Update on Meeting with Developer re New Branch" 3. Conflict of Interest None declared. 4. Minutes of Meeting 4.1 Minutes of Board Meeting #07-08 dated Thursday, October 25, 2007 #07-43 VIRGO -MEADS THAT the Minutes of Board Meeting #07-08 dated Thursday, October 25, 2007 be adapted. CARRIED. 5. Business Arisin#; 5.1 Report on SOLS Trustee Council Meeting M.Meads attended the SOLS Trustee Council Meeting on November 3, 2007, which was held at Barrie Public Library. Other trustees in attendance were impressed with our volunteer-run cafe and the average (young) age of our board members. The next meeting is April 10, 2008 at 5:30 in Gravenhurst. The Board asked M.Meads to continue as representative on SOLS Trustee Council. M.Meads noted that other libraries have computers for the visually impaired. The Director advised that funds will be made available to provide this service here. ~. 5.2 Report on Notice of Trespass Form and Appeal Process ~~Tording Sample Notices of Trespass from other libraries were distributed. Barrie Public Library is the only library that offers an appeal process. The issue will not be pursued any further. Staff was asked to draft a letter from the Chair to send the patron who originated this request. 6. Report of the Chair The Chair asked that the new provincial Minister of Culture be reminded that the library would be available as a backdrop for official announcements, photos, etc. Barrie Public Library has received the Bell Community Award. A congratulatory ad placed by the Library Board will appear in both local papers next week. Interviews for the Development Office Assistant will be held this Monday, November 26th. The successful candidate will be invited to attend a future board meeting Lighting problems in the library are being addressed. 7. Committee Resorts 7.1 Financial Statements for September 2007 #07-44 MEADS - DECECCO THAT the expenses listed on the Financial Statements for September 2007 be approved. CARRIED. 7.2 Minutes of Community Development Committee Meeting #CD07-O1 dated Thursday, November 15, 2007 #07-45 DECECC(? -MEADS THAT the Minutes of Community Development Committee Meeting #CD07-Ol dated Thursday, November 15, 2007 be received. CARRIED. Concession booths at the Barrie Dragon Boat Festival were discussed. Applications for concession contracts are evaluated on an individual basis. Rates differ for businesses, nonprofits and teams participating in the festival. 7.3 Update on Meeting; with Developer re New Branch The Director met with a developer who had some questions about the expression of interest for the parcel of land in the south end of Barrie. -3 8. Director of Library_Services Report for October 2007 An addition to the Director's Report under the heading `Building" is that we are currently monitoring all elevator malfunctions. The City will have the elevator inspected. The carpet has now been replaced, with no compromise in service. 9. Other Business 9.1 Ontario Library Association Superconference 2008 If interested in attending, please let J.Ross know. 10. Committee Meetinff Dates Personnel: At the call of the Chair 11. Date of Next Board Meeting Thursday, December 20, 2007 at 7:30pmrn the Consumer Gas Board Room 12. Adjournment A motion to adjourn the meeting at 8:48pm was made by V.DeCecco. ,_~' \ y,. % /d'~ /I CHAIR 4 ~~ ~~ D E SEC~~ DATE DIRECTOR'S REPORT December 20th, 2007 far November 2007 ~, . - ` ~~ I F'ERSON~,"EL 1. November 9` ,the CEO attended a meeting of the CEOs of Large Public Libraries of Ontario (CELPLO) to further plans devolving CELPLO into the new Federation of Ontario Public Libraries (POPE). 2. November l t`f', Board Chair, Sarah Kastner and the Director represented the Library at the Barrie Remembrance Ceremony. The Library arranged to have a wreath laid. 3 November 23ra the Library held one of its regular "all staff" meetings. Two presentations arranged by Julie Ross were received from the Busby Centre and the Barrie Police to help library staff better understand downtown patron behavior. 4. November 23`d-25`h the Director participated in the Barrie Rotary Club's Festival of Trees and attended the November 28`x' Rotary Auction Special Events meeting. 5. November 26`x, interviews were held to select a Development Office Assistant to provide support for the upcoming Capital Campaign. 6. November 8`h, staff from the Barrie Public Library, Board representative Melissa Meads and volunteers from the Dragon Boat Festival Organizing Committee attended the Bell Canada Business Awards Gala of the Greater Barrie Chamber of Commerce. The Barrie Dragon Boat Festival was the winner of the 2007 Bell Canada Community Award. The Barrie Public Library Board placed ads in the Barrie Examiner and the Barrie Advance congratulating and thanking those organizing the Festival, 7. lV'ovember 19`h, Monika Harmanthy started her training as the new Information Services relief staff position. 8, November, the library accommodated a field placement student from Seneca College. 9. Patricia Roebuck was hired for the full-time position of Multilingual and French Services Librarian November 8`~'. 10. Elizabeth Bufton, as the Library's United Way representative, attended a meeting November 7a'. Elizabeth has actively raised funds for the United Way of Greater Simcae County through the Payroll Deduction Plan and the 50/50 draw. II INFORMATION SERVICES Adult Services 1. Robyn Zuck arranged a training webinar for NetLibrary eAudiobooks that was attended by 7 staff. 2. Shonna Froebel, Manager, Adult Information Services, attended a two day continuing education course at the University of Toronto on Designing Information Products and Services. 3. Robyn and Shonna attended a webinar Wireless Troubleshooting workshop which addressed the issues and problems that can be expected when offering wireless service in the library. 4. Robyn Zuck also arranged a webinar by Gale on the new Health and Wellness Resource Center interface. Cathy Bod1e, Cindy Madden, Lynn Hougham, Patricia Roebuck and Ayla Demiray participated. ~ t ~- ri 5. honna Froebel and Anne Dorsey, Business Librarian, attended the Southern Ontario Library Services {SOLS} warkshop "From Corporate Sponsorships to Community Partnerships: Working with Small Businesses and Corporations to Benefit your Library„ November 9th. 6. Anne Dorsey attended the Professional Learning Centre warkshop "Social Networking Tools" November 23`d and "Introduction to Business Research Tools" November 30th. '7. Adult Information Services received a $50 donation towards the purchase of more Mystery DVDs. 8. l~Ird-November, Patricia Roebuck participated in the Canadian Urban Public Library Council (CULL} survey related to programs and services currently offered by Canadian public libraries to new immigrants. CULL is attempting to develop a national library program on behalf of Canadian libraries. 9. Patricia has also offered to assist the Southern Ontario Multilingual Program {SOMP} in building language profiles based an Census statistics and objective measures. 10. 198 donated items were added to the Library's collection in November. 11. Anne Dorsey, Business Librarian, assisted a number of local business efforts including researching the number of corporate stays in Barrie hotels, aheating/cooling business start-up in Barrie, the total marketing dollars spent in Ontario. Another patron sent an email to Anne from Quebec where the patron was successful in being hired by a company rn the province based an the information received from the Library. 12. Cindy Madden, Consumer Health Librarian, maintained an "Exploring Alternative Health" display in November. 13. Elizabeth Buftan created book displays for "Remembrance DayC~Yaur Library" and "The Classics C Your Library." 14. Mary McAlpine provided the City of Barrie with information requested on ethanol plants as well as provided information to an author writing a book on the Toronto Horological Institute. Mary received a $10 donation for the latter. 15. Patricia Roebuck, Multicultural and French Services Librarian, created a display of materials an visual, performing and writing arts as part of "Get Creative@Your Library. 16. In November, Cathy Bodle, Information Barrie, distributed 1700 brochures including Newcomer Information packages. 17. Elizabeth Buftan wrote an article for the "Life and Times" entitled "The Gift of Reading." 18. Anne Dorsey attended the Chamber of Commerce breakfast meeting November 1St 19. November 2nd, Anne met with Caroline Pattison of Simcoe Community Services to discuss details about a book group for adults with a developmental disability. The program will start at the Barrie Public Library in January. 20. Anne attended the Mr. Bab Networking Trade Shaw November 22nd with a display of library business resources. 21. Anne attended the Women in Networking Growing Strong (WINGS) November 28tH breakfast meeting. 22. November 28th, Anne attended the Chamber of Commerce Networking luncheon to hear guest speaker, Joanne Stuart, from the Employment Resource Centre. 23. November 9th, Patricia attended the Holocaust Remembrance Day event sponsored by the Barrie Multicultural Association at City Hall. Patricia provided library material for the City Hall display as well as added material from the Multicultural Association to the Library's display case. 24. The Midland Public Library made a visit to the Barrie Public Library November 14`~ for an orientation to Information Services. ?Midland is planning to expand their reference services and wanted to look at Barrie's IS Favorites Links and well as desk procedures. 25. Cathy Bodle, Information Barrie, attended a meeting of the Information Providers Coalition of Simcoe County November 15`x. 26. Cathy met with Shawn Fendley of the Simcae Muskoka District Health Unit November 7d' to update Health Unit records. 27. The "Who Read That?„ contest ended IVTovember 23rd. As soon as Alison Bramwell has the prizes {gift certificates to Page and Turners} in hand, the winners wEll be contacted. 28. Navember 1~`, Janet Graham and Elizabeth Bufton gave a book talk on Romance Fiction. November S`~', Mary McAlp:~ znd Shonna Froebel provided a book to"~ on Fantasy and Science Fiction. Navember 1~ `',1~Iary McAlpine and Elizabeth Bufton presented a book talk on Mystery Fiction. 29. Mary McAlpine delivered a Remembrance Day workshop November 11`h. 30. Navember 29`h, Elizabeth Bufton and Janet Graham held a Sudoku workshop and scrabble night at the Library. 31. November 21 and 28, Elizabeth Bufton provided Introduction to the Internet workshops and Robyn Zuck presented Introduction to E-mail weeks one and two. 32. 26 adult programs including computer workshops, tours, book clubs, travel and history as well as community outreach and events with at total of 141 people in attendance were provided in Navember. 33. Anne Dorsey designed a business service brochure for the Library. 34. Cathy Bodle continues to complete the Taxonomy project for Information Barrie and the Information Providers Coalition of Simcoe County. 35. As part of Barrie Public Library's involvement with Ask Ontario Training Task Force, Robyn Zuck participated in a Navember teleconference. 36. Anne also met with Alex Hussey, the Small Business Accounts Manager, from the newly opened Scotia Bank on Collier St. Alex enjoyed a tour of the Library and has since started using Scott's Info and is requesting Excel worksheets be e-mailed to his business. 37. Anne conducted a tour and information session for the Self Employment Assistance (SEA} program November 12`x`. 38. Cindy Madden made another submission to the Barrie Community Health Centre's "Healthwise" newsletter focusing an "Drugs, Medical Tests and Diagnosis@Your Library". 39. Cindy provided her regular Health and Wellness column far the Library's winter newsletter edition highlighting "Winter Health Help." 40. Cindy Madden has been in regular contact with the Surgical Services staff of the RVH to gain a supply of their Pediatric Surgery Video in the more preferred DVD format. This contact has evolved from merely accepting donated videos to a health related partnership that provides information and programs enhancing the lives of our patrons and families. This is especially true for families facing surgical procedures. `~ Children and Youth Services 1. Patricia Roebuck received training from the Education Institute audio conference "En francais, si'il vaus plait'". The conference explored French-language literacy activities far preschool and primary children. Patricia was able to invite colleagues from local French elementary schools. Her colleagues were very pleased with the experience. 2. 1V'ovember 6th, Debra Smith attended a webinar NetLibrary Online Audiobaak training and Cindy Pameray-White attended AudioBaaks training with Robyn Zuck. 3. Vicki Nicholls attended a 5authem Ontario Library Services (SOLS) workshop Navember 2nd, "Make Literature Come Alive for Children" with Rob Reid. 4. Cindy was also asked to share information with the Peterborough Public Library on Barrie Public Library's teen programs and contacts for an OSAP workshop. 5. November 15th, Jane Salmon, Kym McOuat and Brenda Jarvis led a SOLS workshop far I 1 librarians from other libraries an puppetry. 6. Navember 28th, Cindy met with a librarian from Oriliia Public Library to discuss our Teen Advisory Board (TAB) and Teen programs. 7. 24 Storytime Kits were circulated in November. $. November 22nd, Debra Smith responded to a request from a school principal to provide his school with a list of recommended authors for grade 7 and 8 students. 9. The list of suggested titles from the Young Adult French contest was made available as a poster in the Library. The list and link. to the ever growing list on the Library's Website was sent to all French-language partners. 10. Vicki Nicholls provided the Library with reviews on the Golden Compass in preparation for Manager, Children's and Youth Services, Jane Salmon's discussion of the book with "Battle of the Books" partners as well as parents. 11. November is always the busiest month for tours and outreach programs. This November, Children's and Youth Services staff, Jane Salmon, Vicki Nicholls, Ruby Meijers, Debra Smith, Kym McOuat and Nancy Waads provided 12 tours to schools and community groups. 12. November 13th, Jane Salmon visited St. Bernadette's Battle of the Books team to talk about reading and their favorite books. 13. November 13th, Jane Salmon and Kym McOuat managed a library table at the City of Barrie Young People's Centre Community Information Fair. 14. November 15th, Jane was invited to St. Catherine of Siena's "Snuggle up and Read Night" far the second year in a row. 140 children and parents attended in the St. Catherine Library. 15. November 29th, Jane visited St. Bernadette School for the Parent-Teacher Open House. The Library display attracted 54 parents and children. 16. Cindy Pomeroy-White attended the third community committee meeting for National Youth Week to develop ideas and encourage sponsorship partnerships. 17. Three new members were added to the Teen Advisory Board (TAB) in November. The Library now has a representative from the French high school, Nouvelle Alliance. TAB Facebaok group, "TAB Rocks My Monday Nights" is allowing members to communicate with each other. 18. Four book blacks were gathered for Barrie Municipal Housing this month. 19. November 27th, Debra Smith delivered the Zehrs "Library on the Loose" storytimes. Brenda Jarvis led the other Zehrs storytimes. An average of SS attended each session. r~ • -~ ~ w~ ~ *~ 20. Children's and Y oath Services delivered a total of $~ programs in November including storytimes, reading circle, tours, community visits, teen programs and electronic we ,:.,hops. 21. No' umber lst, the Junior Book Club met. 22. November 20r~', the Mango Club met with a special guest artist, Lady Yates. 23. Reading Circle finished its fall session in November with Nancy Woods. 32 children and adults attended a special author visit at the Reading Circle by Victoria Miles to celebrate Canadian Children's Book week. 2d. All registered storyrtimes ended in November. Ruby i~Ieijers received a comment from one mom in her thank-you card "Your rate model has fostered a deeper commitment within me to strengthen McI~enna's literacy skills. I now find several opportunities daily as we sing, plan and read together." 25. Spanish Storytimes continued in November. 26. November 29`h, the new Teen Web Team met to start planning the development of a new web site for teens. The goal is to launch the site far teens during the Teen Read Week in October 2008. 27, Jane Salmon participated in two teleconference calls as part of her new duties as a member of the Ontario Library Association (OLA) Children's and Youth Services Committee. III CIRCULATION SERVICES 1. Julie Ross attended the November 26`h Page meeting to discuss the role of the volunteer in the library in relation to that of the Page. 2. Two Circulation staff members, Barbara Hardy and Lilli Papais, assisted Information Service staff with e-mail and Internet workshops presented to the public. 3. Mary Colvin registered five new users for the Library's Visiting Library Service program. IV TECHNICAL SERVICES 1. Laurie Wright completed updating the Library Website and Kids Zone and working with IS staff to redesign the Teen website. 2. Laurie installed Symantec Ghost on library computers to assist with the technical support and installation of new computers. 3. Dunja Conroy, Manager, Technical Services, attended the CODI conference in November. 4. Dunja continues to work with SirsiDynix to plan for the migration to their new computer software and to explore, with the City of Barrie, the implementation of a wireless network. 5. This month, Dunja Conroy worked with the City to prepare a new Service agreement. V COM_'V11.1'iV'ITY DEVELOPMENT I. November I0~', The Barrie Foik Society held another Unplugged Saturday Night. 2. In November, Development Officer, Ann Andrusyszyn, was asked to make a presentation on the Library's Dragon Boat Festival to the Sports Tourism class at Georgian College. 3. In November, Ann Andrusyszyn co-presented a United Way workshop, "Special Events 101," at the Library with 25 people attending. 4. Two monthly columns were sent to the Barrie Life and Times for the December issue. M 5. Ann Attended the Southern Ontario Library Services (S~JLS) workshop "From Corporate Sponsorships to Community Partnerships: Working with small businesses and corporations to benefit your library." 6. Ann attended the Association for Fundraising Professionals (AFP) Congress on "Fundraising." VI VOLUNTEER PROGRA?VI 1. November l~`, Julie Ross attended a UTnited Way workshop on Volunteer Recruitment and Retention. 2. During the month of November, the volunteers at the Kozlov Cafe were asked to provide coffee and snack service for meeting room users, increasing revenue for the Library. 3. In November, three new shelf reading volunteers were hired and one, formerly on the Teen Advisory Board before attending Georgian College, for the Boutique. Two new candidates have been selected for the Reading Buddies program pending satisfactory police checks. 4. November 7`h, the Library participated in "Take our Kids to Work Day." S. Julie Ross attended the November meeting of the Barrie Association of Volunteer Administrators (BAVA). VIII BUILDING 1. The City has requested that a consultant inspect the Library's elevator with a view to its capacity to support current usage. 2. Carpet replacement occurred in November including both public program rooms and the high traffic area in the centre of the Library. The City arranged to have the work completed while the Library was closed. Thanks to Library staff who managed to complete the "clean up" before opening. 3. New lighting replacement parts were ordered in November to repair the pendant lights and wall scones in the Library. Maintenance is scheduled to commence at the end of November. PREPARED BY A. Davis DATE December 20`I', 2007 LIBRARY USAGE FOR THE MONTH OF: NOVEMBER 2007 SAMEMTH CURR PREY YR MTH 1CIRCULATION Adult 70,3$0 70,869 Children 53,415 52,401 TOTAL CIRCULATION 123,795 123,270 lo+!- 0.69% -1.90°!0 -0.42°l0 REY YTD 859,145 628,043 1,487,18$ URR YTD 857,227 636,556 1,493,783 i - `'~ ..~- ~ ~~ °lo+!- -0.22°t° 1.36°l0 0.44°l0 2 HOLDS PLACED 9,478 10,531 11.11°l0 112,607 127,778 13.47% 3 INTERLIBRARY LOAN Borrowed 200 248 24.00% 2,512 2,611 3.94°l0 Lent 184 231 25.54°l0 2,395 2,311 -3.51°l0 4 MEMBERSHIP New members 63$ 653 2.35°l0 7,992 7,249 -9.30% Active Members 69,035 65,694 -4.84% 69,035 65,694 -4.84°l0 In Person Visits 59,733 62,901 5.30% 793,847 752,170 -5.25% 5 INFORMATION REQUESTS a} Main Floor Information 3,476 3,032 -12.77% 37,880 33,699 -11.04°l0 b) Second Floor Information 1,335 1,252 -6.22°l0 15,292 13,407 -12.33% TOTAL INFORMATION REQUESTS 4,811 4,284 -10.95°l0 53,172 47,106 -11.41% 6 ON-LINE DATA BASE SEARCHES 6,057 10,927 80.40% 63,374 47,315 -25.34% 7 COMMUNITY INFORMATION a} Database records created 15 30 100.00°l0 128 153 19.53% b} Database records updated 293 268 -8.53°l0 3,534 2,761 -21.87°l0 a} Events records created 163 193 18.40°!0 1,553 1,743 12.23% b} Events records updated 144 83 -42.36% 2,270 1,593 -29.82°l0 $ COMMUNITY SERVICES Programs & Tours a} Adult 17 26 52.94% 150 195 30.00°l0 b} Children/Yaung Adult 82 86 4.88°l0 542 550 1.48% TOTAL PROGRAMS 99 112 13.13% 692 745 7.66°l0 Attendance a} Adult 183 141 -22.95% 1,679 1,450 -13.64% b} Children/Young Adult 2,045 2,241 9.58% 17,072 17,472 2.34% TOTAL ATTENDANCE 2,228 2,382 6.91% 18,751 1$,922 0.91°l0 VISITS TO LIBRARY WEBSITE 9 (remote and in house) 98,948 79,168 -19.99°l0 1,145,727 1,033,224 -9.82% 10 COMPUTER RESERVATIONS 5,579 5,611 0.57°l0 70,133 66,003 -5.89% 11 NEW ITEMS a} Adult 1,451 1526 5.17°l0 16,779 16,922 0.85% b} ChildreniYoung Adult 1,349 8$1 -34.69% 13,404 11,610 -13.38°l0 Collection size 234,764 242,101 3.13% 234,764 242,101 3.13% 12 VOLUNTEER HOURS 858.00 676 -21.21°l0 8,232 7,801 -5.24% 13 ROOM BOOKINGS 173 189 9.25% 1,444 1,720 19.11 E~~~_L_1 ~~i~ ~1~;C11i; i~, 4 '~ L ~ L I ~ f ~ -{ '~~~ ~AE2f~1~ }~13E31~.1G ~IB~~'~.:~`f MINUTES BOARD MEETING #07-10 THURSDAY, DECEMBER 20, 2007 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: S.Kastner (Chair}, ~.DeCecco, L.ivlcClean, M.Meads, R.Duhamel, L.Strachan, A.Davis {Director), H.Betz (Recorder) ABSENT: C.Virgo, A.Prince, M.Stong I . Call to Order The meeting was called to order at 7:30pm. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflict of Interest None declared. 4. Minutes of Meetin¢ 4.1 Minutes of Board Meeting #07-09 dated Thursday, November 22, 2007 #07- 46 DUHAMEL -MEADS "~ a _ ~ THAT the Minutes of Board Meeting #07-09 dated Thursday, November 22, 2007 be adopted. CARRIED. ~. Business Arising None. 6. Report of the Chair Three replies were received in response to the Expression of Interest far a capital campaign consultant. Several board members attended the annual Seasonal Gathering. 7. Committee Reports 7.1 Financial Statements for November2007 #07 - 47 DeCECCO - McCLEAN THAT the expenses listed on the Financial Statements for November 2007 be approved. CA_ 7.2 Planning Rem The proposal received in response to the City of Barrie's Request for Expression of Interest (The Painswick Town Centre Block} was reviewed. Melissa will report on Leeds certification and other public libraries. 7.3 Personnel Report Negotiations with the Union will beheld January 4-11, 2008. 8. Director of Library Services Report for November 2007 Highlights of the report were discussed. 9. Other Business None. 10. Committee Meeting Dates Personnel Committee -Tuesday, January 15 at '7:OOpm Planning Committee -Thursday, January 24 at `7:OOpm (just prior to Board Meeting at 7:30pm} Finance Committee - At the Call of the Chair 11. Date of Next Board Meeting Thursday, January 24, 2008 at 7:30pm in the Consumer Gas Board Room 12. z ~ ~~ DATE Adjournment A motion to adjourn the meeting at 8:25pm was made by V.DeCecco. DIRECTUR'S REPORT January 2~`h, 200$ far December, 2007 ~~ I PERSONti'EL 1. December 7`~', the Barrie Public Library held its seasonal staff and board member celebration at the Library. 2. December 13`h, Linda Beazley, Technical Services, celebrated 25 years as an employee with the Library. 3. December 14`x, Planning Chair, Ray Duhamel, met with City staff to review Painswick Town Centre proposal to include a branch library in south Barrie. 4. Patricia Roebuck, Adult Information Services, started full-time work December 1S`, 2007, as the Library's Multilingual and French Services Librarian. 5. Elizabeth Buftan, the Library's United Way representative, attended a United Way meeting December 12`x. 6. Joanne Camper, Manager, Circulation Services, has agreed to serve on the Canadian Association of Public Libraries nomination committee for the 2008 Canadian Library Association (CLA) elections. II INFORi~1ATION SERVICES Adult Services 1. The Basic French collection was introduced in December. The collection is the equivalent of the literacy portion of the Basic English collection geared toward assisting Francophone adults with basic French language skills. The Library continues to address loan period and classification with our literacy partners. 2. Responding to the latest Census statistics released in early December, the Library is building its language profile far the Southern Ontario Multilingual Pool (SOMP} to include more Eastern European and Asian languages (Polish, Russian, Chinese, Urdu, Korean, Farsi). Patricia Roebuck has received praise from the Chair of SOMP for her work in using the up-to-date census information to build a strong pool of multilingual material for southern Ontario. 3. Patricia Roebuck has been successful in making Encylopaedia Universalis available online at the Library. This is good news for the Francophone community and schools. 4. 105 donated items were added to the collection in December. 5. Elizabeth Bufton created 3 main floor displays: "Entertaining@Your Library, Seasonal Reading@Your Library" and "Distress and Unclutter Your Life @Your Library" during the month of December. 6. Alison Bramwell prepared a book display entitled "Exploring What Other People Believe." 7. Robyn Zuck completed the handout for the eAudiabooks comparison chart for each provider and worked on the Customer Service evaluation survey which will be added to the "Libraries on the Go" website. 8. Anne Dorsey, Business Librarian, assisted two patrons establishing businesses in Barrie. 9. Sylvia Mueller, Information Barrie, supplied a patron seeking financial assistance for a wheelchair with service club and government contacts. ~ _ ~ . _..; `~ ~ 10. Janet Graham and Elizabeth Buftan provided materials to 14 Nursing/Retirement homes in December. 11. Janet and Elizabeth also met with Heather Kenehan of Parkview to organize the session that they are presenting at the Ontario Library Association (OLA} SuperConference in 200$. 12. Janet Graham attended the Senior Interagency Meeting in December. The Interagency is currently focusing an the dissemination of information to the senior community. 13. Janet also wrote a review far the Focus 50+ newspaper. 14. Robyn Zuck attended a meeting at Southern Ontario Library Services to prepare far our "Libraries on the Go" consortium presentation at the OLA SuperConference. 15. Anne Dorsey attended a meeting with Terri Piaxtan Smith from the Greater Barrie Business Enterprise Centre (GBBEC), December 5th. Barrie Public Library will be assuming a more active role with the Teen Business Plan Challenge making presentations in Barrie high schools. December I lth, Anne attended the grade 11 Business Class at Barrie North Collegiate to highlight the Teen Business Plan Challenge. 16. Anne also attended the Business Enterprise Resource Network Seasonal gathering December 5th contributing a gift basket of business books for the silent auction. Proceeds go to the "Out of the Cold" program. 17. Anne attended the Chamber of Commerce breakfast meeting December 6th. 1$. December 13th, Anne met with Donna Douglas from "Go Venture" to plan a session on "Business Plans" the Library will be co-presenting January 24th. 19. Both Anne and Shonna Froebel, Manager Adult Information Services, attended the special Scatiabank Wine and Cheese reception December 1$th 20. Cindy Madden, Consumer Health Librarian, made another submission to the Barrie Community Health Centre's "Healthwise" newsletter an "Combating Winter -Nutrition and Fitness Information @ Your Library." 21. In December, 9 programs including book clubs, training and community outreach were provided to 97 participants.. 22. Janet Graham has scheduled 4 programs for April and May with the Simcoe Master Gardeners. Children and Youth Services 1. Vicki Nicholls lead a sign language instruction time for Children's Services as part of the Library's goal to incorporate "signing" into some of the storytime programs in response to patron interest. 2. December is the time that much of the Library children's collection is returned to the Library causing the shelves to "over-flow." While it shows just how high collection turnover is for children's material and haw much of the collection is in circulation and not on the shelf during the rest of the year, it also presents the Library with its best opportunity to evaluate the collection. 3. 9 Storytime Kits were circulated in December. 4. Vicki Nicholls prepared a list of quality websites for parents searching for Canadian literature. Vicki also led the third part in a series of workshop/tours for a hameschooling group December 7th. The workshop- focused on the Library's online databases and Internet use. ~ -. _.. ~~, S. Cindy Pomeroy-White created a Christmas book display in the Young Adult area. ~' 6. Kym McOuat conducted a tour for a Terry Fox School special needs class December Stn 7. Jane Salmon, ZVlanager, Children's and Youth Services, lead a tour for 22 Sparks and Brownies December 17th. 8. Debra Smith and Cindy Pomeroy-White attended the Teen Advisory Board, Teen Book Club and Teen Mango Club Christmas party at the Library Saturday December l5th. 23 teens attended, trimming the tree, playing games and eating pizza donated by Pizza Hut. 9. A total of 11 programs including starytimes, reading circles, tours programs were delivered to 247 people in attendance. 10. Reading Circle wrapped up its fall session December 4th. 11. December 1St, Jane Salmon and Ruby Meijers led 60 participants in the Library's annual "Trim the Tree" program. 12. Jane Salmon led the meeting of "Marvin's Marvellous Readers Book Club" December Erth. Author, Helaine Becker, was the guest author. 13. The Last Spanish language starytime for the fall was led by the Barrie Latin Cultural Association December Stn 14. Kym McOuat prepared the questions far the new Battle of the Books far 2008. Vicki Nicholls, with the assistance of children staff, is preparing a book clue game to assist teachers in working with their respective school teams. 15. Jane Salmon and Vicki Nicholls have been spending considerable time phoning parents to explain that the winter registered storytime sessions are full but that their names will be retained on waiting lists for either the next session or far a cancellation. Children's programs are at capacity. 16. December l9th, Debra Smith and Cindy Pomeroy-White met with other members of the Teen Web Team to continue planning and developing the new site for teens. 17. Jane Salmon participated in a teleconference of the OLA Children's and Youth Services Committee to select the Children's Librarian of the Year and the Leadership in Youth Services Awards. Jane will present the Children's Librarian of the year award at OLA in February at the Public Library Awards Dinner. 18. Jane Salmon chaired a meeting December 13th of the OLA Canadian Materials Committee to produce the annual "Best Bets" list far children and young adults. III CIRCULATION SERVICES 1. Circulation Services is preparing to conduct its latest collection inventory using electronic bar code scanners and special Sirsi/Dynix inventory software. Catherine Truax has organized the training far circulation staff to "up-load" inventory data to compare with the library's database. Julie Ross will be training volunteers to scan bar code information from material on the shelf. 2. Katherine Coy has initiated an FAQ based on questions received from patrons. This information will be used to create a mini bookmark at the desk and possibly be added to the Library's website. ' }~ IV TECI3.NICAL SERVICES 1. Laurie Wright cantinues to work an updating the Library's Web site, Kids Zane and the Dragon Baat Festival site. As well, Laurie is working on research far the Teen site and continues to meet with the team responsible far creating the new site. 2. Laurie has completed the configuration for the 14 new computers. 3. Library Service Centre's (LSC) Fixed Price Processing plan was under-spent in 2007. The balance will be used as a credit toward 2008. 4. Dunja cantinues to work with Information Services and Business Officer on a Vendor RFP to supply collection materials far the Library. V COi~LV1~[.fiiZTY DEVELOPMENT 1. The date established far the Dragon Boat Festival is August 23, 2008. The date has been booked with the City and Great White North. Ann Andrusyszyn, Development Officer, continues to meet with potential sponsors. 2. In December, Ann attended the Planned Giving Counsel of Simcae County's educational session on making a planned gift "ask." 3. Ann assisted with the Barrie Folk Satiety benefit concert far victims of the recent "Five Paints Fire." Approximately 125 people attended and $3,100 was raised far the Salvation Army fund to assist the fire victims. 4. Aran, Heather Betz and Tracy Latimer were invited to attend a special lunch at Georgian College with the staff of the Sports Tourism program. They were invited in recognition of their earlier presentation at the college. 5. Ann attended the Greater Barrie Chamber of Commerce Christmas meeting at Georgian Dawns as well as the new Scotiabank "neighbourly meet and greet" with Anne Dorsey and Sharma Frobel. 6. Ann provided two monthly columns to the Barrie Life and Times. 7. A Candidate was selected for the assistant position in the Development Office. 8. Ann also attended the Association of Fundraising Professionals (AFP) hosted at the Barrie Public Library on major and planned gifts. VI VOLUNTEER PROGRAM 1. In December, Julie Ross provided a "Letter to the Editor" to the Barrie Examiner recognizing International Volunteer Day as well as the contribution of the Barrie Public Library's volunteers to our community. 2. All volunteers at the Library received Christmas cards as well as ornaments from the Board Chair. 3. December 4`~, four volunteers started shelving positions, one started at the Boutique and another at the Cafe. Two applicants were interviewed to start as Reading Circle volunteers in January and three students were interviewed for the Reading Buddies program and will start in January. 4. Julie Rass coordinated the collection of Library Board, staff and volunteer donations far the David Busby Street Centre. This year was the Largest collection of items ever. i~~ VIII BUILDI~tiG 1. Roof leak in the Georgian Room has been identified and City has been notified. 2. Pendant lights and sconces have been repaired. Ballasts for lights in children's area still on order. 3. Elevator has been repaired. PREPfi,RED BY A. Davis DATE January 24`h, 2Q08 j;. J LIBRARY USAGE FOR THE MONTH OF: DECEMBER 2007 SAME MTH CURB PREY CURB PREY YR MTH °lo+!- YTD YTD °jo+/_ 1 CIRCULATION Adult 62,306 63,22$ 1.4$°l0 921,451 920,455 -0.11°l0 Children 39,029 40,509 3.79°l0 667,072 677,065 1.50°l0 TOTAL CIRCULATION 101,335 103,737 2.37% 1,5$8,523 1,597,520 0.57°l0 2 HOLDS PLACED 7,151 8,558 19.68°l0 119,758 136,336 13.84°l0 3 INTERLIBRARY LOAN Barrawed 129 145 12.40°l0 2,641 2,756 4.35°l0 Lent 151 65 -56.95°l0 2,546 2,376 -6.68% 4 MEMBERSHIP New members 358 298 -16.76% 8,350 7,547 -9.62% Active Members 69,226 64,4$0 -6.86% 69,226 64,480 -6.86°l0 In Person Visits 48,563 48,299 -0.54°l0 842,410 800,469 -4.98°!0 5 INFORMATION REQUESTS a) Main Floor Information b) Second Flaar Information 2,132 $67 1,831 696 -14.12°l0 -19.72°l0 40,012 16,159 35,530 14,103 -11.20°/0 -12.72°l0 TOTAL INFORMATION REQUESTS 2,999 2,527 -15.74°l0 56,171 49,633 -11.64% 6 ON-LINE DATA BASE SEARCHES 3,147 5,19$ 65.17°!0 66,521 52,513 -21.06% 7 COMMUNITY INFORMATION a) Database records created $ 6 -25.00°l0 136 159 16.91 b) Database records updated 383 157 -59.01 °!0 3,917 2,918 -25.50% a) Events records created 96 130 35.42°l0 1,649 1,873 13.58°/0 b) Events records updated 194 14 -92.7$°!0 2,464 1,607 -34.78°l0 8 COMMUNITY SERVICES Programs & Tours a) Adul# 6 9 50.00°l0 156 204 30.77% b) ChildrenlYoung Adult 13 11 -15.38°l0 555 561 1.08% TOTAL PROGRAMS 19 20 5.26°l0 711 765 7.59% Attendance a) Adult 50 97 94.00°l0 1,729 1,547 -10.53% b) ChildrenlYounq Adult 277 247 -10.83% 17,349 17,719 2.13% TOTAL ATTENDANCE 327 344 5.20% 19,078 19,266 0.99% VISITS TO LIBRARY WEBSITE 9 (remote and in house} 72,400 79,168 9.35°l0 1,218,127 1,112,392 -8.68% 10 COMPUTER RESERVATIONS 4,374 4,288 -1.97°/a 74,507 70,291 -5.66% 11 NEW ITEMS a} Adult 1,344 2011 49.63°l0 1$,123 18,933 4.47% b) Children/Young Adult 1,359 1345 -1.03°!0 14,763 12,955 -12.25°l0 Collection size 234,031 240,807 2.90% 234,031 240,807 2.90°l0 12 VOLUNTEER HOURS 616 516.5 -16.15% 8,848 8,317 -6.00% 13 ROOM BOOKINGS 78 102 30.77% 1,522 1,$22 19.71°!0 1~~, -~ January 29, 2008 Simcoe County District School Board 1170 Highway 26 West Midhurst, Ontario LOL 1 XO His Worship Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes Phone: (705) 728-7570 Fax: (705) 728-2265 www.scdsb.on.ca Accommodation Review Committee (ARC) Representation The Simcoe County District School Board will be embarking on a number of pupil accommodation reviews in March 2008 to address enrolment, programming, and building condition challenges. This review process enables the public to make informed recommendations to the Board through Accommodation Review Committees (ARCs). Committees include parents/guardians, teachers, principals, municipal, and business representatives. Two Accommodation Review Areas may be of interest to the Township of Oro-Medonte: Accommodation Review Area A: Orillia District Collegiate Vocational Institute, Park Street Collegiate, Twin Lakes Secondary School Accommodation Review Area B: Elmvale District High School, Midland Secondary School, Penetanguishene Secondary School, Stayner Collegiate Institute, Collingwood Collegiate Institute A portion of the attendance area for each school in Accommodation Review Area A falls within the Township of Oro-Medonte. In addition, a portion of the attendance area of Midland Secondary School, with an enrollment of approximately 40 students, falls within the township boundary. The overlap in municipal boundaries and school attendance areas means the Township of Oro-Medonte may have representation on two accommodation reviews. The Board is inviting the municipality to recommend two individuals to represent municipal interests of the Township of Oro-Medonte; one for Accommodation Review Area A and one for Accommodation Review Area B. The municipal representatives cannot be the parent/guardian of a student enrolled at one of the schools under review. A separate selection process exists for parents/guardians to have representation._QC1_.the ARC. I ~~~ F<~~ 0 1 709 C~~O-MEDONTE TOWNSHIP The Board is also inviting the municipality to recommend two individuals to represent the business interests of the Township of Oro-Medonte; one for Accommodation Review Area A and one for Accommodation Review Area B. The business representatives cannot be the parent/guardian of a student enrolled at one of the schools under review. A separate selection process exists for parents/guardians to have representation on the ARC. We encourage the Township and business community to be part of this important review of area schools. Please be aware that the accommodation review may last for 9 months or longer. The representatives will be asked to participate in several working sessions each month and in at least four public meetings. These meetings and working sessions may be scheduled in both the afternoon and evening. Please provide the names and contact information of the four individuals you would like to represent the municipal and business interests of the Township of Oro-Medonte on the Accommodation Review Committee. If municipal and business representatives are not available, the accommodation review will continue without representation. This information should be forwarded to Janet Jay, Planner, at the above address or by email to iiavCa~scdsb.on.ca before March 7, 2008. Sincerely Lou Brandes Associate Director, Superintendent Facility Services FEB-08-2008 08:29 TOWNSHIP OF ORO-MEI~iNTE FEB-08-2008 08:38 SEVERN TOI~ISHIP February $, 2008 City of drillia Township of dro-Medonte Township of Ramara Chippewas of Minjikaning TOWNSHIP OF SEVERN THE CpRPpRq,TiON QF THE TOWNSRIP OF SEVERN P.p. 80~ 139, Orillia, Ontario, L3'V 6J'3 - Via Fax - Attention: Chief Administrative Officers Dear Sir/Madam: >?tl;: Ontario's Lake Country The following is a recommendation of the Corporate Services Committee, which as adapted by Council at a meeting held February ?, 204$: THAT the puarterly Report from (]ntario's Lake Country be received as information; AND FURTHER THAT Untario's fake Country be invited to make a presentation to the Common Interest Committee to be hosted by the Township of Severn. CARRIERU In accordance with the Terms of Reference of the Common Interest Committee, it would be appreciated once your Cauncii's have approved this meeting that you would contact the undersigned, Yours truly, ~~~ Sharon R. Ooerke, CMO Deputy Clerk /mph Mueicipal Office: 1424 Hurlwaod T one telephone: (7U5) 325-2315 Fax: (7QS7 32'7-5818 ~mai1: severn~eacode.com Web Site: www.townstupofsevee-n.COm P.001/001 P. 01 /01 lyl~ TOTAL P.01 J ~~ ~. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 200$-020 A By-law to amend the zoning provisions which apply to lands within North Part of Lot 3, Concession 8 (Former Township of Oro), 2943 Line 7 North, Township of Oro-Medon#e (2008-ZBA-01 McNiven) WHEREAS the Council of the Gorporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Gouncil deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section G2 of the Official Plan; NOW THEREFORE the Gouncil of the Gorporation of the Township of Oro-Medonte hereby enacts as follows: Schedule `A17' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in North Part of Lot 3, Goncession $, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from Rural Residential Two (RUR2) Zone to the AgriculturallRural (AlRU) Zone, and from the AgriculturallRural (AlRU) Zone to the Rural Residential Two (RUR2) Zone as shown on Schedule `A' attached hereto and farming part of this By-law. 2. This By-law shall came into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2ao8. BY-t_AW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF Zoos. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule ~A' ~o E~ -law ~ ~ ~~ xi Y Na. 2t~~8-t~21~ This is Schedule 'A' to By-Law 2008-020 passed the day of , 2008. Mayor H.S. Hughes Clerk J. Douglas Irwin 3192 ~, 3224'' 3225 „ $172 ,,,, ~ 3241 w z J 3152 3136..... ' Sao . aaso! 3193 ~ w Z J 3046 2843 Line ~ North AlRU ON r .. ~ _ - Z E 2943_ _ .... Proposed "new location" r - j far existing residential lot iI to be rezoned from AtRU Zone to RUR2 Zone t~0 ' E ti R 2916 xis ng esidential Lot Rezone from RUR2 to A1RU Zone Property to merge with C 288$ 2943 Line 7 North 2806 2801 TOWNSHIP OF ORO-MEDONTE (FILE 2408-ZBA-01) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-021 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND GORD RANKIN TO A<_I.OW FOR TEMPORARY RESIDENCY IN A TRAILER WHEREAS the Municipal Act, 2041,S.Q. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Ora-Medonte deems it desirable to enter into an agreement, effective June 22, 2047, fora 12 month period, with Gord Rankin to temporarily reside in a trailer at East Part of Lot 13, Concession 10 (Medonte}, Township of Oro-Medonte, 3754 Line 14 North. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereat. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A"" AGREEMENTIAFFII?AVIT Ta By-Law No. 200$-021 In cansideraYian of receiving a building permit frarn the Township of Ora-Medonte, I, Gordon ~ ~ ~~ ~" Rankin, of the Township of Ora-Medonte (formerly Township of Medonte} in the County of Simcae, covenant and agree as follows: i. That I am the registered owner at Can 10 pt lot 13 being more particularly described as 3x50 Line 10 North Oro-Medonte. 2. That I have applied to the Council of the Corporation of the Township of Oro-Medonte far permission to temporarily reside in two trailers on the above-mentioned ]ands, at the same time as a new dwelling is under construction on thane same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That I hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medante subject to the following provisions: a} That such permission is granted for the twelve month period from permit issuance ar until completion of the proposed new dwelling, whichever is the lesser period of time; and b} That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing trailer is to be removed within one month to the satisfaction of the Township's Chief Building Official; and c} That application to the Township of Ora-Medonte for a temporary use permit gill be made forthwith (Fee ~i(}0.00}. 4. That I hereby agree to the terms and conditions set out above. 5. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as maybe necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as maybe provided for. 6. We hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Mayor, H. S. Hughes Witness Clerk, J. L?ouglas Irwin (~~. ..- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2008-22 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Ora-Medonte and Robert t-angford Butler described as lands as follows: Part of fat 15 an the Bay, Plan 1 Ora; Part of water Lot 15 in franc of Lot 15 south side Davis Street on the Bay, Plan 1 Oro, Parts 1, 2 Plan 5f 814996; TMf 801374003; S!T 801374003, Being all of PIN 58554-0010 (t_T) 67 Barrie Terrace, Rail # 4346-010-006-00$00 Township of Ora-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1994, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2005-124, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.Q., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2045-124; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, G and Q" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~ C: - ~~; APPENDIX "A" to By-Law NO.2008-022 SITE PLAN AGREEMENT • between - ROBERT LANGFORD BUTLER -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LAND Part of Lot 15 on the Bay, Plan 1 ORO; Part of water Lot i 5 in front of Lot 15 south side Davis Street on the Bay, Plan 1 ORO, Parts 1, 2 Plan 51 814996; TIW 801374003; SR 801374003 Being all of PIN 58554-0010 (LT) 67 Barrie Terrace Roll # 4346-010-006-00800 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMGOE January, 2008 By-Law No. 2008-022 ~~ THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Qwner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 8 Compliance Section 7 Co-operation Section S Binding Effect - Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule `B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cast of Construction ,~~ `"~ $ITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2008, in accordance with Section 41 of the Plannino Act. BETWEEN : ROBERT LANGFORD BUTLER Hereinafter called the "Owner« PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a second storey addition on the existing house on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Ptan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Wifiesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: ~~r '~ 1. COVENANTS BY THE OWNERS The Owner covenants and agrees as follows: a) The Owner own the subject lands described in Schedule "A", attached hereto, and have provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs a's may be involved to the Township in having its solic~or, engineer, planner and staff, perfoma any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses aril actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. The Owner acknowledges that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a front foyer entrance addition on the existing house described on the Site Plan. b} That the Township agrees that subject to compliance by the Owners with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b} Lighting All lighting systems installed outside, such as floodlights, shad be directed away from any adjacent residential use andlor roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419156, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shah be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, Gounty of Simcoe and Township of Oro-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and . any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the iands. AN metal scrap and associated refuse contained in the fenced compound shalt be removed on a weekly basis. f) Garbage Golleetion The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & l} and multi-unit locations (six (6} units and over) wi8 not receive curb side waste collection services from the County of Simcoe. Each 1. G. & 1 location and multi-unit residential location will be responsible far their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEYELQPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such retard of amendment shall depend on circumstances. 1 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owners arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"}, the following securities: a} Cash in the amount of one hundred percent (10flalo} of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b} An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (1Q0°fa} of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1 }year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (3Q} days prior to expiration. c} The Township reserves the right to accept ar reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cast of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set _ out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d} Any Letter of Credit or security flied with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security far any item ar any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} Upon written notification by the Owner's agent, certifying that all required works far which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f} If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shat! give, by registered mail, twenty-one (21 }day's notice, its intent to draw down on the security or deposit. 6. GOMPLIANCE Any action taken by the Township ar an its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default an the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agree to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. ~~~ 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered an title. 9. SEYERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAYE HARMLEBS The Owner, on behalf of itself, its successors and assigns, agree to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly ar indirectly by reason of any work or service _ performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence an the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. ~~~ ~ SIGNED, SEALED AND DELIVERED ) _ }Owner: Robert Langford Butter } } } The Corporation of the Township of Oro-Medonte ) per: ) H.S. Hughes, Mayor } } ) J. Douglas Irwin, Glerk SCHEDULE "A" . NOTE: It is understand and agreed that this Schedule farms part of the Site Plan Agreement between the Township of Ora-Medante and Robert Langford Butler. LEGAL DESC8IPTION OF LANDS Part of Lot 15 on the Bay, Plan 1 ORO; Part of water Lot 15 in front of Lot 15 south side Davis Street on the Bay, Plan 1 ORO, Parts 1, 2 Plan 51814996; T!W 801374003; SR 801374003 Being all of PIN 58554-0010 (LT) 67 Barrie Terrace Roll # 4346.010-006-00800 SCNEDU~E "~„ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Robert Langford Butler. SITE PLAN Site Plan prepared by "Andrew McIntyre Design & Drafting", dated December 4, 2007, is not in a registerable form and is available from the Township of Oro-Medonte. x ~; : - ~ SCHEDULE "C" NOTE: it is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Robert Langford Butler. DEEDS AND EASEMENTS TO BE GONVEYED Ali title documents shall be properly drawn and executed by the parties, with the appropriate I~ot ar Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration far all conveyances shall be the sum of Two Do//ass ($2.U0) and the cost of preparation, execution and registration thereof, shall be borne by the Owners. All documents to be registered shall be prior approved by the solicitor for the Township.. The following land and easement shall be conveyed: LO !-ANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N!A io SCHE©ULE "D" MOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Robert Langford Butler. ITEMIZED ESTIMATE OF COST OF COMSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N!A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required NIA under the terms of this Agreement, as Hated in Section 5 herein. THE CORPORATION OF TWE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-004 Being a By-law to remave the Holding symbol applying to lands located at 67 Barrie Terrace, Part of Lot 15 on the Bay, Plan 1 ORO; Part of water Lot 15 in front of Lot 15 south side Davis Street on the Bay, Plan 1 ORO, Parts 1, 2 Plan 51814996; T1W 801374003; SIT 801374003 Being all of PIN 58554-0010 (LT} Roll # 4346-010-006-00800 (BUTLER) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remave a Holding provision pursuant to Section 3& of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: Schedule `A1', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "67 Barrie Terrace, Part of Lat 15 an the Bay, Plan 1 ORO; Part of water Lot 15 in front of Lot 15 south side Davis Street on the Bay, Plan 1 ORO, Parts 1, 2 Plan 51 R 14996; TMI 801374003; S/T 801374003 Being all of PIN 58554-0010 (LT) Roil # 4346-010-006-00800" as shown on Schedule `A' attached hereto and forming part of this By-law. 2. This By-law shall came into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-t.AW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-I-AW READ A THIRD TIME AND FtNA~LY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin ~~ ~~ Schedule 'A' to By-Law No. 2008-004 This is Schedule 'A' to By-Law 2008-004 passed the day of , 2008. Mayor H.S. Hughes Clerk J. Douglas Irwin N TOWNSHIP OF ORO-MEDONTE THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-023 A By-law to Amend By-Law No. 2007-074, A By-Law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Ora-Medonte WHEREAS Section 11(3} of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that alower-tier municipality may pass by-laws respecting highways, including parking and traffic an highways and respecting parking, except an highways; AND WHEREAS Section 27 of the Municipal Act 2001, S.O. 2001, c.25, as amended, states a municipality may pass by-laws in respect of a highway only if it has jurisdiction over the highway; AND WHEREAS Sections 63 and 101 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provide for the removal and impounding ar restraining and immobilizing of any vehicle placed, stopped, standing or parked in contravention of the by-law; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it expedient to provide for permit parking on highways and other designated areas within the Township of Ora-Medonte; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte did, on the 27`h day of June, 2007, enact By-law Na. 2007-074 to Provide far Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as faUaws: That Schedule "A" of By-law No. 2007-074 be amended by adding: LOCATION FROM TO Dicker Lane ~ Lakeshore Road East End of Grandview Crescent (Lakeshore Road East Lakeshore Road East Mitchell Raad I Lakeshore Road East Grandview Crescent [ (both sides} 2. That Schedule "B" of By-law No. 2007-074 be amended by adding: LOCATION AREA Line 9 Boat Launch Designated areas on the ro ert 3. This by-law shall take effect on the final passing thereat. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~A~ ~. i~j THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law Na. 2008-024 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medante and Her Majesty The ©ueen in Right of Canada as Represented by The Minister of Natural Resources WHEREAS the Municipal Act 2001, S.U. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Gorparation of the Township of Oro-Medante did, on the 8m day of February, 2008, pass Motion No. CW080206-15 to supply and apply gravel to two M.N.R. parking lots within the Copland Forest located on Line 3 North and Ingram Raad and Line 4 North in early May, 2008; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding (Partner Funding) attached hereto as Schedule "A" and forming part of this By-Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2008-024 MEMORANDUM OF UNDERSTANDING (PARTNER FUNDING) Agreement made in duplicate this day of February, 2008. BETWEEN: HER MAJESTY THE QUEEN in right of Ontario, as represented by the Minister of Natural Resources, hereinafter referred to as the "Crown" ^ and - TOWNSHIP OF ORO-MEDONTE hereinafter referred to as the Partner" WHEREAS the Crown and the Partner are committed to work in partnership to undertake the restoration of the two parking lots at Copeland Forest Resource Management Area; AND WHEREAS the Crown and the Partner agree to restore the parking lots at the Copeland Forest Resource Management Area by adding new gravel and grading as outlined in Schedule "A"; NOW THEREFORE the Crown and the Partner agree as follows: 1. INTERPRETATION It is understood that the use of the term "partner" is not intended and does not create a partnership at law between the parties. 2. TERM This Agreement shall commence on the _ day of February, 2008 and terminate on the 30th day of September, 2008 3. DESIGNATED REPRESENTATIVES i) The Partner agrees that the Crown, for the purposes of this Agreement, may act through any individual designated by the Crown. ii} For the purposes of this Agreement the designated representative for the Crown is: Raffaella Mooney, Midhurst District, 2284 Nursery Road, Midhurst ON LOL 1 XO Tel: (705} 725-7529, email: raffaella.mooneyC~2ontario.ca Far the Partner is: Jerry Ball, 148 Line 7 South, Oro, ON LOL 2X0 Tel: (705} 487-2171, email: jballC~oro-medonte.ca iii) Both the Crown and the Partner agree that they may designate a different representative by providing notice in writing. 4. CROWN OBLIGATIONS i} The Crown agrees to provide a total contribution of $8,x00 to the Partner as outlined in Schedule `B' Payment Schedule. 5. PARTNER OBLIGATIONS i) The Partner shall perform the work and services as outlined in this Agreement with due diligence and care and in keeping with the expertise expected from it and in a manner acceptable to the Crown. ii} The Partner agrees to administer the funds and use fair purchasing practices in the acquisition of supplies and services associated with all this Agreement. iii) The Partner will report to the Crown Raffaella Mooney, on the progress under this Agreement on February ~, 2008 and at the conclusion of the project on September 30, 2008. These reports will include a detailed account of expenditures and a summary of activities and achievements of this project. iv) The partner agrees to use "fund accounting" that is acceptable to ©ntario and that is in conformance with generally accepted accounting principles, rather than mixing, in a generic account, the funds it receives for this project. 6. AUDIT The Partner shall prepare and maintain books and records of account, including all financial expenditures, respecting its obligations under this Agreement. Upon reasonable demand the Partner shall permit the Crown or any person designated by the Crown, to examine, audit and copy any invoices, accounts, receipts ar other records or materials relating to the Partner obligations under this Agreement or to the provisions of the payment. This provision shall survive for a period of seven years after expiration or termination of this Agreement. The Partner's books may be kept by an independent chartered accountant. 7. TERMINATION i} If the Partner does not perform its obligations as required by this Agreement, the Crown shall notify the Partner, in writing, of the deficiency with particulars thereof and the Partner shall within 30 days of receipt of notice; a} rectify the deficiency; or b} meet with the Crown or a designate, in order to agree to the appropriate remedial action. ii) If the deficiency is not rectified or appropriate remedial action is not taken within a 30 day period after the meeting noted in clause i) b), the Crown may demand repayment of all or part of the money disbursed under this Agreement and that money shall forthwith become due and payable. 8. WAIVER OF TERMS The failure of the Crown to insist in one or more instances upon the performance by the Partner of any of the terms or conditions of this Agreement shall not be construed as a waiver of the right of the Crown to require future performance of any such terms or conditions and the obligations of the Partner with respect to such future performance shall continue in full farce and effect. A waiver is binding on the Crown only if it is in writing. s. ASSIGNMENT The Partner agrees that this Agreement, or any part thereof, shall not be assigned or subcontracted without the prior written consent of the Crown, which approval may be withheld by the Crown in its sole discretion. 10. INSURANCE AND INDEMNITY i) During the entire term of this Agreement, the Partner agrees to obtain and keep in force a general public liability insurance policy in at least the amount of two million dollars ($2,OQ0,044.a0) of lawful money of Canada, that protects the Partner and the employees of the Partner from all claims, demands, actions, causes of action that may be taken or made against them or any of them for any loss, damage or injury, including death, of any nature or kind whatsoever that may arise through any act or omission or both including negligent acts or omissions of the Partner ar any employee or employees of the Partner ar any of them. ii) The Partner agrees to protect, indemnify, keep indemnified and save harmless the Crown and Her officers, servants and agents from and against all claims, demands, costs, actions, causes of action, expenses, legal fees whatsoever which may be taken or made against them or any of them incurred or become payable by them or any of them for any loss, damage or injury, including death, of any nature or kind whatsoever arising out of or in consequence of any act, neglect or omission of the Partner ar any employee(s) or subcontractors of the Partner in connection with the performance of this Agreement. 11. OCCUPATIONAL HAZARDS i) The Partner shall take special note of inherent occupational hazards, if any. The Partner shall be knowledgeable of, and abide by, the provisions of all legislative enactment, by-laws and regulations in regard to health and safety in the Province of Ontario, as well as and without limiting the generality of the foregoing, the Partner shall specifically ensure that the Partner is knowledgeable of and performs all obligations imposed by the Occupational Health and Safety Act of Ontario. ii) The Partner shall at all times have available a competent supervisor who is authorized to act on the Partner's behalf, and who is to ensure that the work and services are properly and safely carried out. 12. INDEPENDENT CONTRACTOR The Partner agrees to be an independent Contractor for all intents and purposes and that the employees of sub-contractors of the Partner shall not be or be deemed to be employees of the Crown. 13. COMPLY WITH THE LAWS The Partner and the Partner's employees and representatives, if any, shall at all times comply with any and all applicable federal, provincial and municipal laws, ordinances, statutes, rules, regulations and orders, and all by-laws of all relevant local authorities. 14. CCJNFLICT QF INTEREST i) The Partner, any of the sub-contractors and any of their respective advisors, partners, directors, officers, employees, agents and volunteers shall not engage in any activity or provide any services to the Crown where such activity or the provision of such services, creates a conflict of interest (actually or potentially in the sole opinion of the Crown) with provision of services pursuant to the Agreement. The Partner acknowledges and agrees that it shall be a conflict of interest for it to use confidential information of the Crown relevant to the services where the Crown has not specifically authorized such use. ii} The Partner shall disclose to the Crown without delay any actual or potential situation that may be reasonably interpreted as either a conflict of interest or a potential conflict of interest. iii) A breach of this Section by the Partner shall entitle the Crown to terminate the Agreement, in addition to any other remedies that the Crown has in the Agreement, in law or equity. 15. ENTIRE AGREEMENT The parties hereto agree that this Agreement embodies the entire Agreement between the parties and the Partner represents that in entering into this Agreement the Partner does not rely upon any previous oral or implied representation, inducement or understanding of any kind or nature. 16. SCHEDULES The Crown and the Partner agree that the provisions of Schedules A & B to this Agreement form a part of this Agreement as if fully incorporated herein. IN WITNESS WHEREOF the parties hereto have executed this Agreement SIGNED, SEALED AND DELIVERED in the presence of HER MAJESTY THE QUEEN in right of Ontario witness as to execution by John T Kus (signature of witness only required if Partner did not use an official seal) John T. Kus, Area Supervisor as authorized by the Minister of Natural Resources for the Province of Ontario Township of Oro-Medonte H.S. Hughes, Mayor J. Douglas Irwin, Clerk G scHEDUI.E «a" to the Agreement between the Crown in right of Ontario and the Township of Qra-Medante PROJECT flUTt_INE PROJECT DESCRIPTION: Restoration of two parking lots {Line 4 and Line 3} at the Copeland Forest Resource Management Area, Township of Oro-Medante, County of Simcae Project: • Consists of a placement of crusher run and gravel on both parking lots. • Grading gravel on both parking lots to Township Engineering standards. Partner's In-kind Gantribution to the project: • Coordinate the acquisition of permits and authorizations from regulatory agencies • Will coordinate the project implementation, supervision, quality control and traffic control system. S/""HEDUEE it~lf to the Agreement between the Craven in right of ©ntaria and the Township of ara-Medonte PAYMENT SCHEDULE As part of the performance monitoring of the project, the Crown agrees to make funding available in accordance with the following payment schedule. Date $8,000 ~ Upan Execution of this Agreement. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ` BY-LAW N0.200$-025 A By-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OiPC) for funding from the Municipal infrastructure Investment Initiative for a new eligible capital project of The Corporation of the Township of Oro-Medonte and to approve the expenditure of funds on said eligible capital project WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the Act) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Province of Ontario has recently announced an investment of $300 million dollars for municipal infrastructure as a one-time grant for eligible municipal infrastructure initiatives to Ontario municipalities and Local Service Boards; AND WHEREAS on behalf of the Province of Ontario, OIPC will be administering the Municipal Infrastructure Investment Initiative available to Ontario municipalities and Local Service Boards for the purposes of new eligible municipal infrastructure initiative projects; AND WHEREAS it is deemed to be expedient to authorize for the municipal purposes of the Municipality the new capital project described in column {2) of Schedule "A" {the "Project"} attached hereto and forming part of this By-law {Schedule "A"} in the amount of the estimated expenditure set out in column (3} of Schedule "A"; AND WHEREAS OIPC has invited eligible Ontario municipalities and Local Services Boards desirous of obtaining funding pursuant to the Municipal Infrastructure Investment Initiative in order to meet capital expenditures in connection with a new eligible capital project to apply to OIPC for such funding by completing and submitting an application through the farm provided by OIPC (the "Application"}; AND WHEREAS the Municipality has submitted an Application to OIPC to request funding in respect of the Project; NOW THEREFORE the Gouncil of the Township of Oro-Medonte hereby enacts as follows: 1. The Gouncil of the Municipality hereby confirms, ratifies and approves the completion by the Treasurer of an Application and the submission by such authorized official of an Application, duly executed by such authorized official, to OIPC for the funding of the Project in connection with the Municipal Infrastructure Investment Initiative in the maximum aggregate principal amount of $240,000 {the "Funding"). 2. a) Construction of the project in the amount of the respective Estimated expenditure set out in column (3) of Schedule "A" is hereby approved and authorized; b} Any one or more of the Mayor or Clerk are hereby authorized to conclude contracts on behalf of the Municipality for the construction of the Project in accordance with the Municipality's usual protocol. c} Any one or more of the Mayor or Treasurer are hereby authorized to submit to OIPC or the Minister of Public Infrastructure Renewal on behalf of the Municipality such reports or other documents regarding the Project as may be requested in connection with the Municipal Infrastructure Investment Initiative; d} Where applicable, the Engineer of the municipality will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the Engineer is necessary for the construction of the Project; e} Where applicable, the construction of the Project shall be carried on and executed under the superintendence and according to the direction and orders of such Engineer; and f} The Engineer, or such other official of the Municipality charged with the management of the Project shall report semi-annually to the Council of the Municipality on the status of the Project. The Council of the Municipality hereby confirms that the Funding will be applied and shall be used exclusively for financing the project eligible under the Municipal Infrastructure Investment Initiative as set out in Schedule "A" to this By- law and for no other purposes. 4. This By-law takes effect on the day of passing. BY-LAW READ A FIRST AND SECOND TIME THIS 13T" DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINA~I.Y PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to i3y-law Mo. 200$-025 for The Corpora#ion of the Township of Qro-Medonte ~1) ~2) C3) Project Name Description of Eligible Estimated Capital Work Expenditure Line 10 S Increase the width of $240,000 $240,000 existing structure, improve Structure drainage to prevent erosion, Rehabilitation install sheet piling system with earth anchors to increase width, install guide rail system and resurface (4) Grant Amount $240,000 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-016 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, FEBRUARY 13, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, February 13, 2448, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adapted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 13th DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 13th DAY OF FEBRUARY, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin