Loading...
01 09 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JANUARY 9, 2008 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERlCONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a} Minutes of Council Meeting of December 12, 2007. b) Minutes of Special Council Meeting of December 19, 2007. 7. RECOGNITION OF ACHIEVEMENTS: a) Ontario Tourism Marketing Partnership Corporation, correspondence dated December 10, 2007 re: Letter of Appreciation, Debbie Micks. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. ADM 2008-001, Doug Irwin, Clerk, re: Records Retention Review. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, re: The Ontario Volunteer Service Award. b} Councillor Allison, re: Kids for Turtles signage. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on December 19, 2007. b) Committee of Adjustment minutes, meeting held on December 20, 2007. 13. CONSENT AGENDA: a} Lake Simcoe Region Conservation Authority minutes, meeting held on November 23, 2007 and Board Meeting Highlights of meeting held on December 14, 2007. Staff Recommendation: Receipt. b) Ontario's Lake Country Baard minutes, meetings held on November 14 and December 12, 2007. Staff Recommendation: Receipt. c) Barrie Public Library Baard minutes, meeting held October 25, 2007. Staff Recommendation: Receipt. d} Hlllway Citizen Liaison Committee minutes, meeting held December 5, 2007. Staff Recommendation: Receipt. e) D. Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, correspondence dated December 13, 2007 re: Municipality of Brockton Council Resolution No. 07-20-370. Staff Recommendation: Receipt. 14. COMMUNICATIONS: None. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Robin Dunn, Chief Administrative Officer, re: Personal Matter. b) Doug Irwin, Clerk, re: Property Matter. 18. BY-LAWS: a) By-Law No. 2008-002 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Valerie Hanley. b) By-law No. 2008-003 Being a By-law to provide far an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 19. CONFIRMATION BY-LAW NO. 2008-001 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENC?UM GOUNGIL MEETING Wednesday, January 9, 2008 11. REPORTS OF MEMBERS OF GOUNGIL: c} Councillor Coutanche, correspondence dated January 9, 2008 from Linda Babulic re: Line 8 North Closure (between Horseshoe Valley Road and Warminster Side Road). C?ntario Tourism Marketing Partnership Corporation Ontario Travel Information Centres 21 Mapleview Drive East Barrie, ON L4N 9H5 Tel: (705) 725-7280 Fax: (705) 725-7285 Websites: www.tourismpartners.com www.ontariotravel.net December 10, 2007 Debbie Mixx `~':.~_' ''e' Township of Oro-Medonte Administration Building ~ 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Debbie, Thank yoll for participating in our Fall Colour Progression Reporting Program. As the contact for the Huronia Region, you provided us with valuable and timely information that is an integral part of our written and broadcast Fall Colour Reports. The Fall Colour Report is an excellent source of information for the travelling public and the media. It is also a valuable travel counselling tool for all the Travel Counsellors at the Ontario Travel Information Centres across the province, as well as the counsellors at 1- 800-ONTARIO. Each year the Fall Colour Progression Report becomes more popular with the public and the media. Thanks again for contributing to its success. Sincerely, _m ~~ Jack Lynch and Meribeth Hart Travel Promotion Officer Travel Counsellor Societe du Partenariat ontarien de marketing touristique Centre d'infarmatian Touristique de POntario 21, promenade Mapleview Est Barrie, ON L4N 9N5 Tel: {705) 725-7280 Telec: (705} 725-7285 Sites: www.tourismpartners.com www.ontariotravel.net t i {JNTARIO ~~s1'~f~~,. Ontario Tourism Marketing Partnership Corporation is an agency of the Government of Ontario. Tt~WNSH/P OF ORD-MEDC7NTE REPC}RT Report No. To: Prepared By: ADM 200$-001 Council Doug Irwin Meeting Date: Subject: Motion # January 9, 2008 Records Retention Review Roll #: R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information Only It is recommended that: 1. Report No. ADM 2008-001 be received and adopted. 2. That the amendments to the Township's Records Retention By-law, as outlined in Report ADM 200&001 be approved. 3. That the Clerk brings forward, for Council's consideration, the appropriate by-law to consolidate the Records Retention By-law and amendments. BACKGROUND: The Municipal Act, 2001, as amended, provides that a municipality may establish retention periods during which the records of the municipality must be retained and preserved. 4n March 3, 2004, Council of the Township of Oro-Medonte enacted By-law No. 2004- 017, Being a By-law to provide a schedule of retention periods for the records of the Township of Qro-Medonte. ANALYSIS: Each year, staff review the Records Retention By-law to ensure that it appropriately reflects legislative changes and continues to meet the needs of the organization in the classification of the Township's records. It has been determined that changes are required as follows: Updates to Retention Periods; Updates to Record Series Titles and Scope Notes; and the Addition of New Records Series. Administration -Clerk's Office January 9, 2008 Report No. ADM 2008-001 Page 1 of 4 UPDATES TO RETENTION PERIODS C07 ELECTIONS -change to "4 Years" Includes returned notices, lists of officials, voters' lists, nominations, and information on polling places and ward boundaries, advertising. Excludes Election Results -see C07A Election Ballots -see 0078 F08 DEBENTURES AND BONDS -change to "5 Years after Maturity" Includes records regarding debentures and bonds issued including Tile Drainage loans. Includes information regarding the initial issuance of the debenture or band as well as all records of payments made to investors. Excludes Debenture Registers -see Subsidiary Ledgers, Registers and Journals F14 M05 NEWS CLIPPINGS -change to "Permanent" Includes clippings from newspapers, information from journals and other printed media. Excludes Clippings used as reference material -see relevant subject UPDATES TO RECORD SERIES TITLES AND SCOPE NOTES D08 OFFICIAL PLANS Includes the official plan, containing detailed objectives and policies concerning the planning, development and re-development of specific planning districts. Excludes Official Plan Amendments -see D09 Secondary Plans -see D09 D09 OFFICIAL PLAN AMENDMENTS AND SECONDARY PLANS Includes applications to amend the official plan, approved amendments to the official plan, and secondary plans and amendments. Also includes background reports, staff reports, notices, planning studies related to proposed amendments, resolutions and decisions. Excludes OMB Decisions -see Appeals and Hearings - L01 D19 REFERENCE PLANS Includes Registered Plans, site plans, property survey plans as received from Registry Office. Also includes Engineering Drawings. P09 LICENSES Includes records regarding licenses administered by or required by the municipality, or required by the province, such as liquor, kennels, taxis, quarries, etc. Excludes Dog licenses -see P09A lotteries -see P17 Marriage Licenses -see Vital Statistics l12 P15 COMMUNITY PROTECTION PROGRAMS Includes records regarding protection and crime. May include information and brochures on programs such as Neighhourhood Watch, Block Parents, Police Walk, Fire Prevention and Education, etc. Administration -Clerk's Office January 9, 2008 Report No. ADM 2008-001 Page 2 of 4 VQ1 FLEET MANAGEMENT Includes records of all vehicles currently leased or owned, operated and maintained by the municipality. This includes vehicle history files, accident reports, vehicle maintenance and disposal. Excludes Vehicle ownerships and registrations -see V01 A Insurance Policies -see 1.06 Accident Claims -see Claims Against the Municipality X02 or Claims By the Municipality X03 ADDITION OF NEW RECORD SERIES H03A EMPLOYEE RECORDS -DRIVER ABSTRACTS - "4 Years" Includes Driver Abstracts for employees, Members of Council, Volunteer Firefighters H11 B RECRUITMENT -VOLUNTEER FIREFIGHTERS - " 2 Years" Includes records regarding recruitment of Volunteer Firefighters. Includes copies of advertisements, record regarding competitions and unsuccessful applications. H12A TRAINING AND DEVELOPMENT -VOLUNTEER FIREFIGHTERS - "Permanent" Includes all training documents for Volunteer Firefighters. Excludes Employee Retards -see H03 M02A CEREMONIES AND EVENTS -PHOTOGRAPHS - "Permanent" Includes photographs of special events, opening and anniversaries, such as Remembrance Day, Canada Day, Park Openings, Inaugurals, etc. P09A DOG LICENSES - " 2 Years" Includes records regarding dog licenses administered by or required by the municipality or required by the province. Excludes Liquor, kennels, taxi, quarries, etc -see P09 Lotteries -see P17 Marriage Licenses -see Vital Statistics L_12 V01 A FLEET MANAGEMENT -VEHICLE OWNERSHIPS - "Permanent" Includes ownerships, registration and certifications of all vehicles Currently leased ar owned, operated and maintained by the municipality. Excludes Vehicle history, maintenance files, etc. -see V01 Insurance Policies -see L06 FINANCIAL: None. POLICIES/LEGISLATION: Municipal Act, 2001, as amended Township of Oro-Medonte Records Retention By-law Municipal Elections Act, 1996, as amended Administration -Clerk's Office January 9, 2008 Report No. ADM 2008-001 Page 3 of 4 CONSULTATIONS: Senior Management Team Records Coordinator Municipal Auditor ATTACHMENTS: None. CONCLUSION: It is necessary to update the Township's current Records Retention By-law to appropriately address legislative changes, updates to retention periods, record series titles and scope notes and to incorporate additional record series which have been identified as appropriate for the classification of the Township's records, which have occurred since the enactment of the by-law. The Clerk will bring forward a Consolidated by-law for Council's consideration. Respectfully submitted: ~J. Douglas Irwin Clerk `` C.A.O. Comments: C.A.O. Approval: ~ i) Date: Administration -Clerk's Office January 9, 2008 Report No. ADM 2008-001 Page 4 of 4 Volunteer Awards Detail What are The Ontario Volunteer Service Awards' Honour the thousands of people who generously contribute their time as volunteers across antario - an important way to recognize volunteers who have provided service over many years Wha are the recipients? Volunteers play a very important role in our quality of life. They help to build safe, caring and vital communities, and donate their time to help others. Nine levels are awarded {5, 10, 15, 20, 30+, 40+, 50+ and 60+ years of continuous service). Who can receive this award? • People who volunteer their time to a single organization for a minimum of five years • Must not have received payment for their volunteer work • Must be active beyond simple membership in an organization • Must not have performed the services as part of their regular business or professional duties Volunteer Awards Detail _ _ --- ~~~~~~~~ ~~~i ~~ ~~;r ~ ra~~~ Wha are The Qntario Volunteer Service Awards Honour the thousands of people who generously contribute their time as volunteers across Ontario - an important way to recognize volunteers who have provided service over many years Who are the recixaients? Volunteers play a very important role in our quality of life. They help to build safe, caring and vital communities, and donate their time to help others. Nine levels are awarded {5, 10, 15, 20, 30+, 40+, 50+ and 60+ years of continuous service). ~~ ~. Who can receive this award • People who volunteer their time to a single organization far a minimum of five years • Must not have received payment far their volunteer work • Must be active beyond simple membership in an organization • Must not have performed the services as part of their regular business or professional duties Nominee: Ruth Fountain of Oro-Medonte. Ruth exemplifies volunteerism. Ruth, who turned 70 years of age several weeks ago, has many years of active volunteer work in many organizations. 1. 3O+ years -Girt Guides of Canada -received 25 year long service pin in 2002. Activities include: Brownie Leader and Treasurer. 2. years - ©rillia District Agricultural Society. Activities included: Vice President 1994-95, President 1996-98, and Past President 1999- 00. 3. IS+ wears - Womens`Institute, Harvie Settlement Branch. Joined in 1991. Activities include: Secretary Treasurer, Public Relations and Bursary Committee far the East Simcoe District. 4. 10 years -Canadian Cancer Society. Activities include: Canvasser and Captain far Cancer Drive. 5. 9 years -Volunteer C?rillia Soldiers Memorial Hospital. Activities include: Information Desk, Recovery Roam, and coffee and gift shop. 6. 7 years -Guthrie - Hawkestone United Church Pastoral charge. Activities included Treasurer. ~- °" ---- Original Message ----- From: t_inda S. Sabulic To: cao@oro-medonte.ca ;Harry Hughes ;Mel Coutanche Sent: Wednesday, January 09, 2448 9:51 AM Subject: 8th line closed Hi there, I wanted to make sure that you know that the 8th line is closed at "the hill". As you know, this hill is very dangerous and this situation must be addressed. It has gone on far too long; there must be a plan and a specific date to resolve this dreadful situation. I look forward to your prompt response. Linda r~ _ ,~ ~. ~4 w~r~w l%adershipcer7tre.ca 1./9/200$ Page 1 of 2 Irwin, Doug From: Linda S. Babulic Sent: Wednesday, January 09, 2008 1:43 PM ~ ~ C _ To: Dunn, Robin; Irwin, Doug Subject: FW: follow up on 8th line Importance: High Li~zrla Bad ulic Phone 70583 * X7(7.9 'Mobile iQS-734-4955 www.leadershipcentre.ca I,l:flI?1=RSIIIP C1-:N"I'iZF Ct~iv:~nt1 -----Original Message----- From: Linda S. Babulic Sent: January 9, 2008 1:39 PM To: Mel Coutanche; Harry Hughes; cao@oro-medonte; dirwin@oro-medonte Subject: follow up on 8th line Importance: High Hi Mel, Thanks for calling me regarding my earlier email. Thank you for putting this item on the agenda for the council meeting tonight at 7pm. To Mayor and Council, The 8m line is closed south of the railway track. There are several issues: • There is a sign at the top of the hill but no sign at Horseshoe Valley Road to indicate that the hill is closed. • If there is a medical emergency and ambulance would be wasting precious minutes going back and forth and then around. This IS a matter of life & death. Correcting the "issues" with this hill should have happened long ago. When I asked the roads department, I was told they looked at it in 1976! We all know there are Bell Canada lines in the banks. want a staff report that clearly outlines what is being done to make this hill safe. • Has Bell Canada been contacted? When? Status? • Have the landowners been contacted? When? Status? • What corrective action is being taken, what's the plan and what are the timelines? I Look forward to your prompt action. Linda i I Committee of Adiustment Minutes Thursday December 20, 2007, 9:30 a.m. In Attendance: Chairperson Lynda Aiken, Member Michelle Lynch, Member Rick Webster, Member Bruce Chappell, Member Garry Patter, Secretary-Treasurer Adam Kozlowski 1. Communications and Correspondence i. Letter from Doug Irwin, Clerk, re: Severance Application 2047-B-17. Motion No. CA071220 - 1 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Michelle Lynch Committee receive letter from Doug. Irwin, Clerk, re: Severance Application 2047- 6-17. 2. Disclosure of Pecuniary Interest None declared. Committee of Adjustment-December 20, 2007 Page 1 ~. 3. Hearings , 9:30. 2007-A-36 Sandra Chevrier Plan 765, Lot 10 , 19 Greenwood Avenue ' (Former Township of Oro) In Attendance: Sandra Chevrier, Applicant ~~~ Secretary-Treasurer Adam Kozlowski read correspondence received from Tim Salkeld, Resource Planner, Nottawasaga Valley Conservation Authority dated December 13, 2007 (No objection to Application) verbatim to Committee and the audience. Motion No. CA071220.2 , BE IT RESOLVED that: Moved by Rick Webster, seconded by Michelle Lynch Committee grant Variance 2007-A-36 subject to the following conditions: 1. The proposed attached deck shall be setback no closer than 14.9 metres , from the average high water mark of Bass Lake; 2. The proposed attached deck shall be setback no closer than 1.6 metres to the north easterly interior side property line; 3. That the setbacks be in conformity with the dimensions as set out in the w application, as submitted; 4. That the applicant obtain (if required) any required permit(s) andtor approval(s) from the Nottawasaga Valley Conservation Authority, for the construction of the deck; 5. That an Ontario Land Surveyor .provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing .prior to pouring of the foundation by way of survey/real property report. ...Carried." Commit#ee of Adjustment-December 20, 20Q7 Page 2 9:45 2007-A-37 Wayne ~intack Part of Lot 24, Concession $ 50 Ridge Road East (Former Township of Oro) In Attendance: Wayne ~intack , Motion No. CA071220 - 3 BE IT RESOLVED that: Moved by Michelle Lynch, seconded by Bruce Chappell Gommittee approve Variance 2007-A-37, being to grant a reduction for the north- west rear yard setback from 7.5 metres to 5.79 metres, for the construction of an addition to the existing dwelling, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of surveyfreal property report so that:: a) the addition be located no closer than 5.79 metres from the north- west rear lot line 2. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided far within the Planning Act R.S.O. 1990, c.P. 13. Carried" Committee of Adjustment-December 20, 2007 Page 3 10:00 2007-A-38 Lorrie Emmons Plan 629,. Lot 12 , 23 Nelson Street ' (Former Township of Oro) In Attendance: Andrew Jeanne, agent for Applicant; Rod Young, Agent far ' Applicant. Secretary-Treasurer Adam Kozlowski read correspondence received from ,M Tim Salkeld, Resource Planner, Nottawasaga Valley Conservation Authority dated December 11, 2007 (No objection to Application) verbatim to Committee and the audience. Motion No. CA071220 - 4 BE IT RESOLVED that: Moved by Garry Potter, seconded by Rick Webster Committee refuse Application 2007-A-38 as it appears that the applicant has applied for an "addition" when in reality that are building a new dwellinglstructure. The concern is that the existing waterfront boathouse/cottage will become bedrooms for the new "addition" without concern for high water setbacks and , boundary adjustments. The Committee recommends a re-application for , construction of a new dwelling on the lot, rather than an addition Carried". w Committee of Adjustmen#-December 20, 2007 Page 4 „--- 10:15 2007-A-39 Steve and Maureen White Plan 51 M-219, Lot 4 967 Lakeshore Road East (Former Township of Oro) In Attendance: No one in attendance for this application. , , Secretary-Treasurer Adam Kozlowski read correspondence from Ian Walker, Environmental Planner, Lake Simcoe Region Conservation Authority, dated Qecember 20, 2007 (no abjection to application) verbatim to Committee and the audience. Motion No. CA071220 - 5 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Michelle Lynch Committee Approve Variance application 2007-A-39, being a variance requesting relief from Section 5.16.1 of .Zoning By-law 97-95, being to construct an addition on an existing dwelling by adding 23.5 m2 of floor volume in a required yard and providing a setback of 18.8 metres from the rear lot line, subject to the following conditions: 1. That the size and setbacks of the proposed addition be in conformity with the sketches submitted with the application and approved by the Committee; 2. That the applicant obtain (if required) any required permit(s) andlor approval{s) from the Lake Simcoe Region Conservation Authority for the construction of the addition and balcony; 3. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the. Planning Act R.S.O. 1990, c.P. 13. Carried". Committee of Adjustment-December 20, 2047 Page 5 ~. 10:30 2407-A-40 Dave and. Sadie Stevens , Plan 1650, Lot 44 ' 44 Slalom Drive (Former Township of Medonte) , In Attendance: Peter Poehls, Agent far Applicant. Secretary-Treasurer Adam Kozlowski read correspondence received from ~» Jeff Stevens dated November 27, 2qq? (no objection to application) verbatim to Committee and the audience. Motion No. GAg7122q - 6 BE IT RESOLVED that: Moved by Rick Webster, seconded by Michelle Lynch Committee approve Variance Application 2007-A-40, for .the construction of a detached garage having an area of 32.7 square metres, to be located. 11..5 metres from the front lot line measured from the northwest corner of the structure, subject to the following conditions: 1. That the detached accessory building be located no closer than 11.5 , metres from the frant property line, measured from the northwest corner of the structure; 2. That the detached accessory building, notwithstanding Section 5.1.3 a), otherwise meet with all other provisions for detached accessory buildings; w 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the detached garage be located no closer than 11.5 metres from the front lot line, measured from the northwest corner of the garage; 4. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13; Carried". M Committee of Adjustment-December 20, 2007 Page 6 10:45 2006-A-36 Cynthia Lee and Randy Ostojic ' (Revised) Plan 780, Lot 92 197 Eight Mile Point Road (Former Township of Oro) In Attendance: Cynthia Lee, Randy Ostojic, applicants; J,~ck Steenhoff, ' Peter Nell, agents for applicant. Secretary-Treasurer Adam Kozlowski read correspondence received from J.J. Woolverton, dated December 10, 2007 (no objection to application) and; Susan Sheridan, dated December 17, 2007 (no objection to application) and; Eugene Cholkan, dated December 19, 2007 (no objection to application) verbatim to Committee and the audience. Motion No. CA071220 - 7 BE IT RESOLVED that: Moved by Garry Potter, seconded by Rick Webster "Committee refuse Variance Application 2006-A-36 (Revised), on the basis that the variance is not considered to be Minor. ..Defeated." Motion No. CA071220 - 8 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Michelle Lynch "Committee defer application 2006-A-36 (Revised) until such time that the ' applicant provides additional information with ..respect to options available for alterations to the boathouse structure ...Carried." Committee of Adjustment-December 20, 2007 Page 7 f 4. Other Business i. Adoption of Minutes from November 15, 2007 meeting , Motion No. CA071220 - 9 ~, , BE IT RESOLVED that: Moved by Garry Potter, seconded by Michelle Lynch "That the minutes for the November 15, 2007 Committee of Adjustment Meeting be adopted as printed and circulated ...Carried." 5. Adjournment Motion No. CA071220 - 10 BE IT RESOLVED that: Moved by Rick Webster, seconded by Garry Potter "We do now adjourn at 12:30 pm ... Carried." w (NOTE: A digital recording of this meeting is available for review.) Chairperson Lynda Aiken Secretary-Treasurer Adam Kozlowski Committee of Adjustment-December 20, 2007 Page 8 i~~ -1 -- ~-~-., ~ LAKE SIMCOE REGION CONSERVATION AUTHCIRITY `~ ..~ 1 MEETING NO. BOD-11-07 ~, ~~~„~' ~ .Friday, November 23, 2007 - 9:0(} a.m Lake Sjmcae F2egion Conservation Authority Newmarket,: ON MINUTES ----- --- Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor J. O'Donnell Regional Councillor J. Taylor Deputy Mayor G. Wauchope Mayor J. Young Regrets: Councillor E. MacEachern Councillor A. Nuttall Councillor J. Rupke Mayor R. Stevens DECLARATION OF PECUNIARY INTEREST None indicated for the record of this meeting. 11 APPROVAL OF AGENDA Moved by: J. Grant Staff Present: D. Gayle Wood, C.A.O./Secretary-Treasurer B. Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager, Watershed Science P. Davies, Manager, Watershed Stewardship T. Hogenbirk, Manager, Engineering & Technical Svcs. J. Lee, Manager, Finance K. Neale, Manager, Corporate Communications B. Thompson, Conservation Lands Planner D. Eldon, Community Relations Specialist G. Casey, Coordinator, Board/CAO, Projects & Services Others: A. Byrne, Grant Thornton A. Sharma, LSRCA K. MacKenzie, LSCF Seconded by: H. Herrema BOD-137-07 RESOLVED THAT the content of the Agenda be approved as amended to include the Tabled Items and Other Business agenda. CARRIED 111 ADOPTION OF MINUTES (a) Board of Directors Moved by: J. Taylor Seconded by: E. Bull BOD-138-07 RESOLVED THAT the minutes of Board of Directors Meeting No. 10-07-BOD, October 26, 2007, be adopted as printed and circulated. Lake Simcae Region Conservation Authority ' ~ Board of Directors' Meeting BC3D-11-07 " ~~ November 23, 2407- Minutes Page 2 of 10 (b) Administrative Committee The minutes of the Administrative Committee meeting held on November 13, 2007 were corrected to reflect the absence of Regional Councillor J. Grant and a correction to the motion regarding the location of the regular Authority Board meetings. The revised resolution is as follows: Moved by: B. Drew Seconded by: J.MacCallum AC-55-07 RESOLVED THAT all regular meetings of the Authority's Board of Directors be held at the Administrative Offices/Conservation Areas of the Lake Simcoe Region Conservation Authority; and FURTHER THAT the location of the Source Protection Authority & Authority meetings be rotated throughout the watershed. (Note: balding emphasizes the change) CARRIED Moved by: B. Drew Seconded by: G. Campbell BOD-139-07 RESOLVED THAT the minutes of the Administrative Committee meeting held on November 13, 2007, be approved as corrected to reflect the absence of Regional Councillor Jahn Grant and correction to resolution AC-55-07. CARRIED (c} Conservation Ontario Moved by: B. Drew Seconded by: J. O'Donnell BOD-140-07 RESOLVED THAT the minutes of the Conservation Ontario meeting held on October 22, 2007, be received. CARRIED lV ANNOUNCEMENTS There were no Announcements. V HEARINGS There were no Hearings scheduled for this meeting Vl DELEGATIONS There were no Delegations scheduled for this meeting. VIl PRESENTATl4NS {a) Conservation Awards The Conservation Award in recognition of Soil Conservation was presented to Mr. Paul Brundige from Sunoco/Suncor for the projects undertaken through the Annual Sunoco Tree Planting event. Lake Simcoe Region Conservation Authority ~! Board of Directors' Meeting BOD-11-07 ~ ' November 23, 2047- Minutes Page 3 of 10 Congratulations were extended to Mr. Brundige for the great work done at George Richardson Park in Newmarket over the past several years. (b) 2007 Audit Plan Mr. Allister Byrne, Grant Thornton, provided an overview of the Authority's 2007 Audit Plan process advising that preliminary discussions have begun with staff. It is the intention that Mr. Byrne will return to the Board to report on the results of the 2007 audit once it is complete. The Board was reminded that the Administrative Committee also operates as the Audit Committee and a full review of the audit process will be part of their meeting scheduled for December 7, 2007. (c} Conservation Areas -Results of User Survev The Manager, Watershed Stewardship presented the results of the User Survey which was conducted over the summer months of 2007 at the Thornton Bales, Scanlon Creek, Sheppard's Bush, and Whitchurch Conservation Areas as well as Durham Forest, which the Authority manages an behalf of the Region of Durham. This was a face to face surrey done at each of the locations which afforded the opportunity to interact directly with the public in order to determine the specific uses at each area and also provided an opportunity for the public to share their ideas and concerns. The Board congratulated staff for undertaking this survey and recommended that the results be shared with the area municipalities and interested trail associations. Moved by: B. Drew Seconded by: G. Campbell BOD-141-07 RESOLVED THAT the presentation regarding the results of the user surveys conducted at the Thornton Bales, Scanlon Creek, Sheppard's Bush and Whitchuch Stouffville Conservation Areas as well as Durham Regional Forest be received; and FURTHER THAT the presentation be forwarded to the municipalities of Durham, York, King, Bradford West Gwillimbury, Aurora, Whitchurch Stouffville and the Durham Trails Association for their consideration and discussion with LSRCA staff. (d) Media Clips The Manager, Corporate Communications reviewed a series of media clips related to the Authority. Lake Simcoe Region Conservation Authority --~~ ~ ?Board at Directors' Meeting BC7D-11-07 ~/ 'November 23, 2007- Minutes Page 4 of 10 (e) Lake Simcoe Environmental Management Strategy Report on A New Governance Model for Lake Simcoe The CAO reviewed Staff Report No. 77-fl7-BOD regarding the Lake Simcoe Environmental Management Strategy and the report an a new governance model for Lake Simcoe. The CAO also provided a presentation focussing on the accomplishments of the current t_SEMS partnership and highlighting the recommendations of the Steering Committee. Councillor Bobbie Drew expressed support of the recommendations included in the report of the LSEMS Steering Committee, in particular the recommendation to have the Authority take on the role of Secretariate for the new partnership, advising that municipalities do not have the ability to fund two separate entities. Councillor McCallum supports the comments of Councillor Drew and further commended the Steering Committee for their report. Councillor McCallum commented that sustainable funding is very important and as the municipalities have been the main funding partner of LSEMS, funding from other partners is needed. Councillor McCallum indicated support far a partnernship under a Memorandum of Understanding instead of an Act. Councillor Agnew supports the comments of Councillor Drew also advising that municipalities can not financially support two entities. Councillor Agnew reiterated that the Authority has been performing the duties of Secretariat for the past 17 years and they should continue to do so. Councillor Agnew expressed his full support of an inclusive model. Mayor Grossi expressed concerns with the functionality of the partnership as recommended by the Steering Committee and requested some clarification on how this model will work. The CAO responded that the model being recommended is not much different than the current LSEMS model which has been working quite effectively far the past 17 years. The major and most important change is the inclusiveness of the industry and public stakeholders. The CAO explained that having everyone at the table will address the current issue of mis-communication. Moved by: J. Young Seconded by: G. Wauchope BOD-142-07 RESOLVED THAT Staff Report No. 77-Q7-BOD regarding the Report of the LSEMS Steering Committee - Toward A New Governance Model for Lake Simcoe be approved; and THAT the Lake Simcoe Region Conservation Authority endorses the recommendations of the LSEMS Steering Committee Report; and Lake 5imcae Region Conservation Authority ~ .-' ~ ', Roard of Directors' Meeting BOD-11-07 ``~/ - November 23, 2007- Minutes - Page 5 of 10 FURTHER that Authority's support for the Steering Committee's Report and Recommendations, as well as a copy of Staff Report No. 76-07-BOD be forwarded to the Premier, Ministers of provincial signatories to the LSEMS partnership, MOU, Fisheries and Oceans Canada, Chief, Chippewas of Georgina First Nation and watershed municipal Chairs, Mayors and Councils. Vlll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2 (a) and 5 were identified for separate discussion. lX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: K. Ferdinands Seconded by: B. Drew BOD-143-07 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adapted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence RESOLVED THAT the correspondence listed in the October 26t'', 2007 Agenda as items 2 (b} through (d} and item (e} of the Tabled Items Agenda be received for information. 3. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period October 1 to 31, 2007 be received for information. 4. Budget Status Update RESOLVED THAT Staff Report No. 70-07-BOD regarding the Authority Budget Status for the period ending October 31, 2007, be received. Lake Simcoe Region Conservation Authority ~ ~ 'Board of Directors' Meeting BOD-11-07 ~, ~ November 23, 2007- Minutes Page 6 of 10 6. Brisbane Declaration -Letter of Support RESOLVED THAT Staff Report No. 72-07-BOD to support the Brisbane Declaration be received; and FURTHER THAT the Board of Directors direct staff to advise the conference organizers and delegates of the Lake Simcoe Region Conservation Authority's support of the Brisbane Declaration. 7. Peat Operation -Enforcement of Ont. Reg. 179106 RESOLVED THAT Staff Report No. 73-07-BOD regarding the Authority's Enforcement of Ontario Regulation 179/06 as it pertains to Peat Extraction Operations in the Lake Simcoe Watershed be received; and FURTHER THAT the Board of Directors approve the continued enforcement of Ontario Regulation 179!06 as it applies to Peat Extraction Operations. 8. Status of Authority Enforcement Files RESOLVED THAT Staff Report No. 74-07-BOD regarding the status of enforcement files be received for information; and FURTHER THAT staff receive approval from the Board of Directors to continue to enforce Regulation 179!06 throughout the Lake Simcoe watershed using the enforcement procedure outlined in this report. 9. Federal Funding -Lake Simcoe RESOLVED THAT Staff Report No. 75-07-BOD be received; and FURTHER THAT staff continue to update the Board of Directors as additional information becomes available on the federal funding for Lake Simcoe. 10. Client Service Delivery -Update THAT Staff Report No. 76-07-BOD be received; and FURTHER THAT the Action Items contained within this Report be approved. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. Correspondence (a) & (e) Resolution -Municipality of Brockton Councillor John O'Donnell requested clarification regarding the resolution circulated by the municipality of Brockton. Lake Simcoe Region Conservation Authority .-,` ~ ~~, Board of Directors' Meeting B(JD-11-Q7 November 23, 20C?7- Minutes Page 7 of 10 The CAO reviewed the resolution advising that the portion of the resolution that is specifically problematic is the comment around seeking support to have municipalities withdraw funding support from conservation authorities if unable to provide the required services in a timely manner. The CAC) advised that this part of the resolution is particularly problematic and reminded the Board that some municipalities currently have a Memorandum of Understanding with the CA to deliver planning related activities associated with both natural hazard and natural heritage comments. Further, should the municipalities not utilize the Authority for these services they will have to perform the work themselves or contract it out which would be more costly. The CAO respectfully requested that those municipalities who have not yet dealt with this resolution to please defer it to the Conservation Authority for comment and those who have dealt with and supported the resolution speak with the CAC? to determine the next steps. The CAO reminded the Board that staff have developed a Client Service Delivery Policy which has been endorsed by the Board. The LSRCA will be providing information regarding the impact of this resolution to all municipalities addressing the implications of this resolution. Moved by: J. Taylor Seconded by: B. Drew BOD-144-Q7 RESOLVED that the correspondence listed in the November 23rd, 2007 agenda, as item 2{a) and (e) of the Tabled Items and Other Business Agenda, regarding the Brockton Resolution be received far information; and FURTHER THAT staff prepare a briefing note for watershed municipalities in this regard. CARRIED 5. Durham Region -Accountability Framework Regional Councillor Herrema requested an amendment to the recommendation contained in Staff Report No. 71-07-BOD regarding the Region of Durham Accountability Framework. Moved by: H. Herrema Seconded by: J. Grant BOD-145-07 RESOLVED THAT the Authority's Board of Directors advise the Regional Municipality of Durham that: Lake Simcoe Region Conservation Authority ' ~ ~ Board of Directors' Meeting BOD-11-07 ,~' November 23, 2007- Minutes Page 8 of 10 1) Lake Simcoe Region Conservation Authority (LSRCA) will continue to ensure that whenever the Region of Durham participates financially in capital projects and it is practical to do so, the Region will be visually recognized in signage, media and printed materials; 2) In recognition of the Region of Durham's request for additional financial accountability, LSRCA will work with the LSRCA auditors to create an additional scheduletothe LSRCAfinancial statements thatwill identifythe use and commitment of capital funds from the Region of Durham; 3) LSRCA, in cooperation with the other conservation authorities whose jurisdiction includes Durham Region, will submit to Durham Region Council at least annually a report on accomplishments of LSRCA in terms of the capital projects funded by Durham setting out budgeted expenditures, projected actuals and narrative, and visual descriptions of the work being undertaken; 4) LSRCA, in cooperation with the other conservation authorities in Durham Region, will continue to prepare and submit to the Region multi-year budgets and strategic plans detailing the level of conservation authority investment required by the Region to deal effectively with environmental issues such as climate change, watershed management, greenspace protection and natural heritage regeneration; and 5) LSRCA staff be directed to continue to work with Durham Region staff to ensure an effective accountability framework and they continue to dialogue. CARRIED Xl OTHER BUSINESS (a) Simcoe County Growth Plan Councillor Agnew put forward a resolution far the consideration and approval of the Authority's Board as it relates to the current growth management process being undertaken in Simcoe County. The CA(J advised that the Authority's previous Board passed a resolution as it relates to the Authority's position regarding Simcoe County's Growth Management Plan, and in discussions with Councillor Agnew it was felt that it is important for this Board to da the same. The Authority wants to be viewed as a partner in the development process of the Growth Management Plan given the work done on Assimilative Capacity and the impact the growth strategy will have on the Lake Simcoe watershed. Lake Simcoe Region Conservation Authority ~ `' + Board of Directors' Meeting BOD-11-07 ~~ November 23, 2007- Minutes Page 9 of 10 Moved by: J. Young Seconded by: B. Huson BUD-146-07 WHEREAS Simcoe County is undertaking the preparation of a Growth Management Plan by June 2408; THEREFORE BE IT RESOLVED that the Lake Simcoe Region Conservation Authority's (1_SRCA) Board of Directors urges Simcoe County to: • Ensure that the current growth management process gives full and due consideration to the impacts of different growth scenarios on natural areas, water resources, and the economic benefits that currently accrue from those resources; • Propose growth levels that are consistent with recommendations of the Assimilative Capacity Study for the watersheds; • Consider the technical work currently available through the Source Water Protection exercise; and FURTHER THAT the ~SRCA, in cooperation with the Nottawasaga Valley Conservation Authority and other partner ministries, agencies and associations actively work with the Simcoe County Growth Management Committee to ensure environmentally sound growth within Simcoe County. CARRIED (b) Low Water Levels Councillor McCallum expressed concern with the low water levels of the Great Lakes and the lower than normal level of Lake Simcae inquiring if this is related to the Trent Severn Waterways. The Director, Watershed Management advised that the Trent Severn Waterway Commission is the agency responsible for managing the water levels of all waters flowing into Lake Simcoe. The levels have fluctuated over the last two years and they are trying to balance this now. The Director further advised that the northern lakes (in cottage country) are under stress and same water is being held back for that reason. Also, evaporation was at a higher level this year due to the increased humidity. Regional Councillor John Grant recommended staff monitor the Talbot River as it contains the only walleye sanctuary in Lake Simcoe. The Director assured the Board that staff are aware of the concerns and have been and will continue to monitor the situation. Xll CLOSED SESSION No Closed Session items on the agenda. Lake Simcoe Region Conservation Authority ' 1 Board of Directors' Meeting BOD-11-07 ~, ~` November 23, 2007- Minutes . ___ - Page 10 of 10 Xii ADJ©URNMENT Meeting adjourned at 11:55 a.m. on a motion by R. Grossi. original signed by: original signed by: t Councillor Virginia Nackson D. Gayle Wood, cMM iii Chair Chief Administrative Officer /~3~- ~i VII Presentations (a) Watercourse Rehabilitation Protects • The Director, Watershed Management, presented on watercourse rehabilitation projects undertaken in Newmarket and Bradford West Gwillimbury, showing the before and after photos. • The Director advised that when done properly, watercourse rehabilitation is very beneficial for water quality and wildlife habitat. (b) Watershed Science -Year End Activity Update • The Manager, Watershed Science provided an overview of the various activities undertaken in the Watershed Science Division. • Included in the presentation was an update on natural heritage, monitoring, water quantity, and research activities. (c) Lake Simcoe Environmental Management Strategy-Comprehensive Basin Wide Plan • The Director, Watershed Management provide an overview of the purpose and components of the Comprehensive Basin Wide Plan(CBWP) which is being completed for the Lake Simcoe Watershed. • This report, once completed will: - identify natural heritage features, significant recharge, vulnerable aquifers, etc; - provide draft policies for protection; - establish targets for environmental sustainability; - recommend remedial action to achieve and maintain targets; - provide recommendations for monitoring; - develop a performance reporting and adopt a management process. • The CBWP will be completed in draft by the end of 2007 and will be going to stakeholder consultation in February 2008. • It is expected to release the final CBWP in April 2008. VIII 4. Shoreline Development Policy Review • The Board dealt with and approved Staff Report No. 79-07-BOD regarding revisions to the Authority's Watershed Development Policies as it relates to shoreline management. • The objectives of the revisions are to provide specific management direction to resource managers at all levels; incorporate existing legislation and policies; provide scientific based public statement of shoreline management intentions; and provide opportunities for stakeholder involvement. • The development of policies from the objectives as outlined will provide a holistic approach for the protection and management of the Lake Simcoe shoreline while recognizing landowner development rights and responsibilities. ::- ~ ~. s •~.° ~~~ ~ -- ',.., ~_ „,~ Lake Simcoe Region Conservation Authority, o ~ r~~~ y '~ - 120 Bayview Parkway, Newmarket, ON L3Y 3W3 ~ ~;, ' ~~". _ , ~ }- m;~il infn~lsrca.on ca Web site. www.lsrca ~n r~ ~:~ ..~'`;.. Following are the highlights from the December 14, 2007 meeting of the LSRCA's Board of Directors. 5. Letter of Understanding - Township of Uxbridge • The Board dealt with and approved Staff Report No. 80-07-BOD regarding a Letter of Understanding between the Authority and the Township of Uxbridge. • This Letter of Understanding will establish a planning service arrangement with the Township of Uxbridge to have an Authority Environmental Planner work from the Township of Uxbridge office two days per month. • This is considered a pilot project and will be reviewed after one year. 6. Lake Simcoe Water Quality Improvement Program -Proposed Changes • The Board dealt with and approved Staff Report No. 81-07-BOD regarding changes to the Lake Simcoe Water Quality Improvement Program (LSWQIP). • The changes are specific to the funding schedule for the eligible projects under the LSWQIP. The funding cap for septic projects will be increased to $5,000, a cap of $10,000 will be applied to Aquatic Habitat/Stream & Online Pond Improvement Projects. • The Program includes two new eligible projects for 2008 -Pesticide, Fuel and Chemical Storage and Terrestrial/Wetland Restoration/Wildlife Improvement. • The Board is also recommending that the Regional Municipality of York approve the use of funds from the Lake Simcoe Water Quality Improvement Program for septic rehabilitation projects in York Region. XI Other Business (a) Funding Announcement -Minister Gerretsen • The Director, Watershed Management reviewed the funding announcement for Lake Simcoe made by Minister Gerretsen on December 6, 2007. • The Director advised that Authority and Provincial staff will be meeting to review the details related to the allocation of funds. • Currently the proposed legislation is on the Environmental Bill of Rights (see below) for comment. • http:/Iwww.ebr.gov.on.ca/ERS-WEB- External/searchNotice.do?menulndex=l 2&searchType=splash (b) Maskinonge River • Chair Hackson advised that a concerned group provided a presentation to the Town of East Gwillimbury's Council regarding concerns about the Maskinonge River. • Chair Hackson advised that staff have been requested to prepare a Staff Report for the March 2008 Board meeting on this issue. -~, ~w ~__. ~-~~ "-~~ ~ ~- ,:„.~ ~ Lake Simcoe Region Conservation Authority, ''~~~ 120 Bayview Parkway, Newmarket, ON L3Y 3W3 ,. _. ,~;~ . ~~ ~ ~ ~° F-mails infn~lsrca.on.ca Web site: www.lsr~a nn c~ _.. . .~ . . a „_ _ - _ - y.nN .- k ;,: ~ ~ .. ~v... } _ 1 s 12/I 812007 ONTARIO' S LAKE COUNTRY BOARD OF DIRECTORS MEETING Minutes of the meeting of the Board of Directors held at the City of Orillia, on Wednesday, November l~, 2007 at 4:30 pm. PRESENT: Bn~ce Chappell, Greg Heffering, Kathryn Stephenson, Andrei Kun, Carol Benedetti, Tara Woodward, Bill Duffy, Roy Menagh, Steve Sanderson, Frank Coyle, Donna Hewitt, Kim Viney, Rick Dory, Craig Metcalf, Christine Anderson, Scatt Elliott and Wendy Chretien ABSENT: Bruce Both, Dan Shilling, Liz Summerfield, Roger Selman, Shawn Binns 1. APPROVAL OF MINUTES ~ It was moved by Roy Menagh and seconded by Kathryn Stephenson "THAT the minutes of the Board meeting held on Wednesday, September 12, 200'7 be approved as circulated." CARRIED 2. BUSINESS ARISING Settler's Ghost -Background provided regarding outstanding invoices. Written confirmation from Settler's Ghost addressing the outstanding invoices to be requested for Board consideration. 3. FINANCIAL REPORTS Distribution of updated Profit and Loss Statement indicating a shifting of accounts -bottom line the same. Aging Summary updates -receipt of Casino contribution and distribution of 2007 membership invoices. - It was moved by Greg Heffering and seconded by Andrei Kun, "THAT the monthly financial statements be approved as presented." CARRIED 12/18/2007 4. ED REPORT 2008 Beyond the City Lights -Simcoe County Rural Tourism Conference -April 29, 2008 will be held at Casino Rama. Ontario's Lake Country will chair the coordinating committee. Tentative keynote speaker is Duncan Bureau, V.P. Sales and Marketing at West Jet. Regional Committee Participation -Current regional committee participation includes the Champlain Commemoration {francophone tourism} and the Beyond the City Lights Rural Tourism Conference. Additional opportunities such as the Georgian Bay Coastal Route and the 1812 Bicentennial will be evaluated after review of the Lake Simcoe Assessment {Premier Ranked} final report. Website -All non-member website listings have been deactivated. The calendar of events has been updated to include all Casino Rama and community events up to Jan 08. All accommodation members will be contacted to submit updates for package promotion. Development of the French website has been fast tracked in order to capitalize an the availability of X2,500 allocated to OLC through the Country of Simcoe. Funding for the development andlor translation of French websites was provided to Simcoe County destination marketing organizations {$14,000} through the Ministry of Tourism Investment and Development Office. Signage --Research on provincial TODDS Area Profile Signage and Pattison provided for information purposes. Kim identified challenges with MTO regarding placement of TODDS signage at selected locations in 2002. Shannon Bateman to be contacted regarding past challenges and potential changes in regulations. Additional follow up with Shane Deguire (MTO} may be required. Partnership opportunities with municipalities "Welcome to RamaralOntario's Lake Country" to be considered. Privately owned billboards were considered however could be costly and ineffective due to their proximity from the highway. Visitor Guide - A unified marketing piece is required for trade shows, membership recruitment, and the development of destination experiences. Discussion regarding current advertising sales of the Orillia 07 guide, minimal community advertising budgets and communication to member businesses. r It was moved by Frank Coyle and seconded by Carol Benedetti, "THAT Lake Country pursues the development of a Visitor Guide," CARRIED 2 1211812007 5. COMIVLITTEE REPORTS Management Committee Human Resource -Examples gathered and under review. Suggestions to be brought forward at the monthly Management Committee then recommendations to be presented at each monthly board meeting for approval. Membership Fee Structure -Discussion regarding past complimentary memberships for community organizations. Consensus of the Board is that there will be one membership category at a cost of $100.00 plus applicable taxes annually. Boat Shaw -Update regarding the background of the boat show. Projected expenses, current membership, staffing and lack of a regional distribution piece, timelines were discussed. Trade show venue to be considered in the development of an annual marketing plan. Steve Sanderson advised the OLC rack card could be distributed at Ojibway Bay Marina booth.. ~ It was moved by Steve Sanderson and seconded by Andrei Kun, "THAT Ontario's Lake Country will not attend the Toronto Boat show in 2008. CARRIED ACTION: Steve Sanderson to contact NMMA to investigate options to reserve the space for 2009." Membership Committee Current members: 40 (35 rraembers and S funding pcxrtners) Renewed members in October: 6 Renewed members in Nav (to date): 3 Committee members required -Discussion regarding full Board participation in membership development. Members can include tourism operators, organizations and service providers. The development of an annual marketing plan will also assist in membership development. ACTION: Wendy to distribution information on membership benefits and a complete list of potential members and sector breakdown far follow up. 12/l 8/2007 Fundraising Committee A meeting will be scheduled after the strategic planning sessions. A marketing plan is required in order to evaluate provincial funding options. Scats will replace Christine on the fundraising committee. Marketing Committee Winter Campaign -Presentation of the financial breakdown of winter campaign and remaining funds. Distribution of the Ontario Snowmap and Guide for further reference. Golf Show -Discussion regarding the development of a distribution piece for the Toronto Show. Francophone Tourism -Expenses to participate in a regional positioning of OLC in the Quebec marketing place through the Champlain Commemoration {$1,500) to be allocated out of the remaining marketing budget. Additional Advertising -Development of a cooperative ad in the 2008 Huronia Guide map. The cast to participate ranges from $449.00 to 749.00. 6. OTE[ER BUSINESS Strategic Planning -Discussion regarding strategic planning attendance. An article to be included in the December newsletter. Christmas Party -discussion regarding possible location far meeting with drinks and hor'deurves directly after {ie Stonegate Inn). ACTION: Carol and Wendy to coordinate location and refreshements. Board Representation - Discussion regarding lack of attendance at Board meetings and reinforcement of organization by-laws regarding Board attendance. ACTION: Letter to be forwarded to Bruce Bath on behalf of the Board. Committee Listing -Separate members of the Advisory Committee from the Board of Directors. Additions include Scott Elliot to the Fundraising Committee. Remove Kim Viney and Rick Dory from the Executive Committee and Bruce Chappell from the Marketing Committee. Spelling changes required far Craig and Carol. ACTION: Email and Telephone number to be included on the list and distributed 4 ~ - ,-- 12/ 1$12007 7. NEXT MEETING • December 12, 4:30 pm location to be determined. 8. AD.TC?URNMENT • The meeting was adjourned at approximately 6:1.8 p.m. BD 12r2or2o0~ ONTARIO'S LAKE COUNTRY BOARD OF DIRECTORS MEETING Minutes of the meeting of the Board of Directors held at the Orillia CDC Boardroom, an Wednesday, December 12, 2007 at 4.30 pm. PRESENT; Bruce Chappell, Steve Sanderson, Carol Benedetti, Shawn Binns, Frank Coyle, Kathryn Stephenson, Andy Ott, Rick Dory, Kim Viney, Roger Selman, Tara Woodward, Andrei Kun, Craig Metcalf, Donna Hewitt ABSENT: Greg Heffering, Ray Menagh, Liz Summerfield, Bill Duffy, Dan Shilling 1. APPROVAL OF MINUTES ~ It was moved by Frank Coyle and seconded by Tara Woodward "THAT the minutes of the Board meeting held on Wednesday, November 14, 2007 be approved as circulated." CARRIED 2. BUSINESS ARISING • Strategic Planning Dec I8 from 1:OOpm to 4:OOpm in the Orillia CDC Boardroom 3. FINANCIAL REPORTS • Discussion regarding outstanding account for Settler's Ghost. Lana will be contacted personally to address the situation. • Suggestion proposed to evaluate transfer of funds into a short term deposit. ACTION; Bruce and Wendy to contact Lana to arrange a meeting in order to discuss the outstanding accounts. ~ It was moved by Tara Woodward and seconded by Shawn Binns, "THAT the monthly financial statements be approved as presented." CARRIED 7 t l 21201200'1 CONTVIITTEE REPORTS Executive Committee Meetings scheduled far every last Wednesday of each month. Due to the Christmas holidays the next meeting will be Jan 2, 2008. - It was moved by Frank Coyle and seconded by Roger Selman, "THAT the Board of Directors abolish the Management Committee and that the responsibilities of that committee will fall to the Executive Committee as identified in the strategic planning." CARRIED - It was moved by Tara Woodward and seconded by Andrei Kun, "THAT the Board of Directors authorizes the Executive Director as a signing officer on behalf of Ontario's Lake Country." CARRIED - It was moved by Frank Coyle and seconded by Kathryn Stephenson, "THAT the Lake Country office be closed from Dec 24 to Jan 1 inclusive." CARRIED ~ It was moved by Frank Coyle and seconded by Shawn Binns, "THAT due to the lack of attendance and lack of response to communication, Bruce Bath should be removed from the Board of Directors." CARRIED Membership Committee • Current members - 61 (inclr~ding S,funding partners) • Renewed members in November - 16 2 1212012007 • Renewed members in December {to date} - 4 • Memberships Pending -Horseshoe Resort, Rose Printing, Bayview Wildwood, Abraska Treetop Trekking • Recruitment -All Board members are requested to contact 5 previous members regarding membership renewal. Letter of current benefits and a contact list to be provided to all Board members by email. Board members are encouraged to identify potential businesses, contact the Executive Director to avoid duplication and provide any required details for additional follow up. ACTION; Wendy to forward the membership benefit letter and the membership List to all members for consideration. Fundraising Committee • Discussion regarding submission criteria for the Industry Partnership Proposal Program, Ontario Tourism Marketing Partnership direction and target markets and potential options for Lake Country, • Industry Partnership Proposal Program application is required 4 months prior to the implementation of the marketing plan • Potential corporate sponsors to be approached based an the marketing plan • Additional revenue generating opportunities to be reviewed • Committee to meet every first Tuesday of every month at 9:OOam Marketing Committee • Visitor guide format developed, proposals to be forwarded to area designers and printers, advertising costs to be determined at a later date • OLC Billboard signage -additional investigation required to determine costs of reconstructing the Lake Country billboard sign near Casino Rama • Advertising opportunities discussed include the Ontario Road Map • Discussion regarding Industry Partnership Program and the development of strategic packages based around family oriented product. r It was moved by Roger Selman and seconded by Kathryn Stephenson, "THAT the Board of Directors approve $10,000, currently allocated in the budget under outdoor Advertising, far Area Profile Signage on Hwy 11 and Hwy 12." CARRIED - It was moved by Kathryn Stephenson and seconded by Roger Selman, 3 t 121201200'7 "THAT the Board of Directors pre-approve $3,732.33 for advertising placement in the 2008/2009 Ontario Map. Advertising expenses to be cost shared with Stone Gate Inn." CARRIED 4. OTHER BUSINESS Advisory Committee • Introduction of committee members and individual backgrounds • Objectives include assisting the Board m accountable and efficient fashion, coach and support, accountability. • Discussion regarding the following recommendations Meeting facilitation -short term 3`d party external to the process, provide control and assist in organizational development APPROVED 2. Executive Director -autonomy be provided to the ED with the ratification under the Board (ie membership development) APPROVED 3. Marketing -Evaluation and consideration of successful marketing programs previously developed for Lake Country. Consult with the sectors on what they want to get out of the organization. APPROVED 4. Membership -evaluation of current membership rate vs membership benefit OPPOSED 5. NEXT MEETING • January, 9 at 4:30 pm at the Orillia CDC. 6. AD TOURNMENT • The meeting was adjourned at approximately 5:25 p.m. 4 gg 1 1 '_ . ~ ~ ~~ ~~ ~ ,~ ,;,. .__ ;~._;a. ~ ~ . ~~~ ~ __. ~~~i.,~., (Vice _.r, .:~~,' ', ~~ 7: ~ - 4.:.' _ i. _ .Davis ~4'~~ ~ ~}, AB~El~iT; L.McClean, V.DeCecco 1. Call to C)rder The meeting was called to order at 7;37pm, ~, ,~, ~ `~. < < i:, ~~ ,~ ,i ~ ~~~ I~~em ~, ~ ~ 1~2rni~tt~~ '~' ~ alld ~. {~~ ~ ~t r,e ~„ --;, . ~ d~,c~ared. _- 4. Minutes of ~/Ieetin~ 41 Minutes of Board Meeting#0~-07 dated Tl~ursda~ Se;+t~mber 77, 2~~7 #07 - 41 I~LEADS - DUI~AMEL TI3AT the Minutes of hoard Mr;eting #07-07 dated Thursday, September 27, 2407 be adopted. CARRIED. 5. Business Arising 5.1 Interest on Reserve Fund The Director wi11 ask the City Treasurer to provide an annual statement of the interest earned on our reserve account prior to budget preparation. 6. Resort of the Chair An update on the hiring process for the position of Development Office Assistant was given. The Dragon Boat Festival recognition event was well attended. A total of ~I4~,000 tivas raised for 421ocal charities. Nurr~bers for registration next year will be reduced to 60 teams ri~ae to r.ei%v° loca~cn in l~leritage Park.. The Board asked the Director to check ors the policy fir merchandise booths at the Festival. 7, Cornmhtee ~ sports 7.1 I~ ~r.,^~ri ~ ~ ~ :~ ~ments for ~ ~-~`,~,V'~~r 2007 #07 - 2 ~'~R~CI ~ ~`~'~ ~`~~ ''~IA.T the expen.ses'= ;': ~~ ~~:~ the Fi~xancial ~taterrzents for September Z~0'7 lie aa~?: F;°~eo Cf~RRII_;D. A report on the budget for the Dragon Boat Festival was discussed. 7.2 Planning Committee Report A Request for Expressions of Interest for the Capital Campaign was sent to members of the Planning Committee. An interim communication strategy will be implemented to cover the period before a consultant is hired. Staff was directed to put together a written interim strategy for staff responsible for media relations. 7. Director of Library Services R~art for September 2007 The Director attended a meeting about Development Charges. City maintenance staff determines when work on the building and property needs to be done. Staff was directed to keep track of incidents involving the elevator. 9. Qther Business 9.1 Patron Request The Chair and Director met with patron to determine his request regarding Notices of Trespass. Notices of Trespass used by other Libraries will be requested for comparison purposes. 9.2 Library Services Centre (LSC) Annual General Meeting and Request for Nominations LSC is awned by member libraries. They provide selection support, and purchase and process material for libraries. No members of the Barrie Public Library Board will attend the annual meeting and nominations will not be provided. 9.3 Bell Business Awards The Barrie Dragon Boat Festival is one of three finalists for the Bell Canada Community Award. The Gala and Awards Ceremony is being held on November 8, 2007. Four members of the Festival Committee will attend along with Ann Andrusyszyn. Melissa Meads will represent the Library Board at this event. ~.~ ChTPI~- P C~~1C~t to 1~P1.'~~ IT'tr) l~.'~'~ fi7 l~~;a?IS __- ___ ~. The two sides are wcr'. zng on a c'.,~~~ ~: to commence negotiations. As Chair of Personnel, Vince DeCecco will be contacted.. to see if meeting should be called. 9.5 Reduest for SC~LS Re~res, ~~r.:~*~ :rc Next meeting of SOLE Trust:~; Council is at Barrie Public Library on Saturday, November 3, 2007 from 1C~,n-fpm. A representative from the BPL Board is invited to attend. 10. Committee Iyleetin~ Dates At the Call of the Chair 1 I. Date of Next Board Nleetin~ Thursday, November 22, 2007 at 7:30pm in the Consumer Gas Board Room 12. Adjournment A motion to adjourn the meeting at 9:13pm was made by R.Duhamel. -, C DA' p ~f ,f~'l , f~J'+ d t, y, . _._T'wf` ,ie.,~ ~ _ ,.. ;;L~ h~~ `~.~1 DATE DIEC`I'CIb.',~ ,.° t~,l'~IZ'I" '~ oven~'~er 22. `'%)U i for October 2~0 ~' 1. Joa.nc C ~ ,~.~r was off work for two weeks after having surgery October 1". ?. T?~ ~::,~__ Club of Barrie held it: ~~--~~~ational S~:.r~rice meeting at the Library. '~ctober 2°a 3. De ~, „~~.zc~~t Officer, inn <' _~', ~_ ~ :,; ~ and t,~, ' rilector attended the Cr,.. ~~:~ of C{ ~_.~°ce Press T~eception ~ ~ s~. ~ ,.p the n~~~ =;ons for the Beli Busine~ :and C~ _ ~ ~ ~. ~~nity Awards, The Lzbrary~ ~. ~ r~agon Bor:. ~~estival was nominated for the Cc ~ ;nit-E Award. ~. Oct; ~ per 11~`~, the Director attended the Canadian Lrrban Library Council meeting in Toronto and also attended the next day conference, "Increasing Diversity in Canadian Cities: The Public Library Response," with Manager, Adult Information Services, Sl~anna Froebel, Manager Circulation Services, Joanne Comper and Development Officer, Ann Andrusyszyn. 5. October ISth, the Director participated on a B 101 radio show to talk about the Library's plans to open a satellite bxanch library in South Barrie. 6. October I'7th, the Director was requested to appear in Court as a witness to an encounter between police and a library patron that occurred outside the Library. 7. October ~ lit, along with City Treasurer, Sharyn Ross and Consultant, Connie Kilgaur, the Director attended another City I~evelapm~ent Charge ~ .;ec.ting with local developers to discuss non engineered serviec:s. '€,he Library was : ,; ,` ~:c justif<r~ the aced for. an. additional location and how currc;r~ development cilr:, ge fu~.ds wizl be collected arsd applied to the capital project. 8. Ann Andrusyszyn, as management representative an the Library's ~~~orkplace wealth and Safety Committee, attended a workshop on Workplace Health and Safety to receive official certification from the Workplace Safety Insurance Board (WSIB). 9. Lesley Worden-Huffman, formerly relief staff, has been hired as a permanent staff in Circulation Services. 10. Elizabeth Bufton, the Library's United Way Representative, attended a United Way meeting October I6`h 11. As a member of the Joint Health and Safety Committee, Cathy Bodle attended a Workplace Health and Safety Seminar October 15th. 12. Seneca College Library Techniques student, Julie Dorion, worked for two weeks in the Information Services Department in October as part of her placement with the College. II INFORMATION SERVICES Adult Services 1. October 5th, Alison Bramwell travelled to the Angus Glen Branch of the Markham Public Library fora "publisher's picks" presentation. 2. October 24`h, Elizabeth Bufton attended a genealogy workshop presented by William Bienia "Managing a Family History Project." 3. October 26th, Elizabeth Bufton and Mary McAlpine attended "Reader's Advisory in a Day." Shonna Froebel, Manager Adult Information Services, is a member of the Ontario Library Association committee offering the seminar. ~_ '~ 4. Katherine `~~%allis, Gem,-~~~n Col?ege, contacted the Director to express appreciation for Anne Dorsey, Fu~ir.~~~~~. Librarian, for her assistance in meeting with two Library program.. students from G~~:--~~~,ian College. The students are submitting an article on Informati~~n Literacy to ?': ~L :'. .~,'~~rence and Users Association Quarterly. Anne has also offered to assist with t'~~ editing cf the article. 5. Robyn Zuct~_ attended a training session for adding our records to the Qur Ontarit~ digital t' ~t,,'~~; ~;e ~: n local history. The database will make an interesting addition to our collection. The database has great potential. 6. Robyn Z.uck organized, a netLibrary eAudiobooks demo for Information Services staff. The collection is a second eAudiobooks collection and different from Overdrive. New soft~~are procedures and structure needed to be mastered. 7. Janet Graham attended a Southern Ontario Library Services (SOLS) workshop in Collingwood on "Leader's Advisory and Forthcoming Titles." 8. 161 donated materials were added to the Library's collection in October. 9. Anne Dorsey, Business Librarian, mounted a display for Small Business Week@your library October 14-20. Anne also assisted business patrons in using the Scotts Information database to locate large manufactures in Simcoe County, potential clients for a new consulting business as well exporting companies. Clients were appreciative of the fact that the research could be sent by email in an Excel file useful for business decision making. 10. The reference question for the month of October was for information on criminal procedure reform in Latin America written in Spanish. 11. Anne submitted articles for the winter newsletter an the theme Time Management. 12. Anne also su'~mitted an article on Library Business Services for "Life and Tunes" as well as a profile of the Library's Business Services to be included in the upcoming issue of the "Chamber Connection ". 13. Our Business Librarian also attended the Chamber of Commerce breakfast meeting October 4th and distributed copies of the Library's newsletter to the Business Enterprise Resource Network (BERIvT), the Greater Barrie Business Enterprise Centre (GBBEC) and the Chamber of Commerce. 14. Anne wrote 35 congratulatory notes to all the Bell Canada finalists in all 12 categories. 15. Anne provided a display at the Sma11 Business Retail Summit (GBBEC) October 17th as well as the Women in Business luncheon October 18tH 16. October 24th, Anne mounted a display at the Greater Barrie Chamber of Commerce Trade Show. 17. Anne prepared a list of special promotion days to be used on the Women in Networking Going Strong (WINGS) website. 1$. October 15th, Anne arranged a workshop presented by the Library's labor relations lawyer, Paul Wearing, on the legal aspects of the Workplace Health and Safety legislation. 56 business people from Barrie attended. 19. Elizabeth Bufton created a "Libraries: The World at Your Fingertips, Star GazingC Your Library" and "Get SpookedC Your Library" displays. 20. Janet Graham and Elizabeth Bufton provided materials for 11 Nursing/Retirement Homes in October and on October 25th, presented an outreach session and book talk at the Early Years Centre for Barrie Grandparents, Parenting Again Support Graup. 21. Janet Graham :~~~ . red for the. Fails Preventic;n Coalition of Simcoe County's iVebsite to be lire'. ~~ 1 tv the Librar,~~'s site. J ~~~~-~t attended the Senior interagency ~Ieetiz~g at Parkv~ , ~ 50-p- Cer ~~v. 22. Janet was asked by C1~iIB t ~ kept appro~~. :~ ~~ly half cf their story cassette library. Janet provided C~1B with : «:ts to nur ,.:~ retirement home as file Library is new using the current CD f+ ~ ~~ hat for this ~ ~ ~,~ir ~_. 23. Eliz.~'~eth Bufton provided a tour, October 2~th, f:. t < '~~ IJ students from Central Coi _.. 24. Octc ' ~~ r `~' l`h Robyn Zuck _ :'. ~' ~~ Ontario ~ :.r.,° c~'~ ~ :; ~, :iety (C'. ~ :, ,. `~~ : ~ ~ _ , r~ County Bran '~?, provided a worksl~ ~: ~~~ family history r~ cor ~. 25. L~ ar i ~ r~ ~tober, 20 Adl.' ~ ~ ~rl Ser~, : ~ ~~ _ ~ ~ , ~ , :;cl~ f. il'Li1e1' and eleci . ~~ .sic product usage, l ~~;_ clubs, busi~=_~ ~~,, t-,~, , ~.~ - ~ ~~Wc. were prt ~~ ~ . ~ :J to 1 2 people. 26. Mary McAlpine prepared notes far the Fantasy Workshop and created a flyer for the Remembrance Day program at the Library. 27. Cathy Bodle started work in October on the Taxonomy Project connected with Information Barrie. 28. In October, ~ Retirementi~~ursing Homes and 37 individuals received 1013 items through the Visiting Library Service (VLS) program. ~I~ildren ~~ :; ~'o~.ath ~er~~ices 1. Southern `~~rtart-io Library Services (~.~C3LS) contracted with the Library to perfcrr~~ three F~uppetry vor1_~_shops as part cf their sr~pport and revelopment of Ontario I'-ublic Libraries. October 25th, Brenda Jarvis, Kym McOuat and J~xne Salmon, i`Vlanager Children's and Youth Services, presented a workshop in Kemptville that was very well received by the participants. 2. October 24th, Patricia Roebuck participated in an audio conference through the Education Institute on recommended titles far boys 6-12 in French. 3. 15 Storytime kits were circulated in October. 4. Vicki Nicholls prepared a pathfinder for grade 5 curriculum resources on the topic of Ancient Civilizations and added a website to the Homework Help section of the Kids Zone. 5. Brenda Jarvis continues to present the "Library on the Loose" storytime at Zehrs. Attendance averages the room capacity for each storytime. 6. October 5th, Vicki Nicholls led the first of a three part series of tours for a homeschooling group. 7. October 18th, Debra Smith provided a tour of the library to 20 grade 3 students visiting from Earl Rowe School. While outside the Barrie area, the tour was done as a cooperative event in support of a special municipal government project. S. October 26th, Nancy Woads provided an outreach program to the Mapleton area Early Years group. 32 people attended. 9. October 4th, 31 grade 4 students from Hillcrest were provided a tour by Ruby Meijers. The tour included the Library's Kidzone website and how to research certain topics using the Library's online resources. 10. Ruby was a guest reader at Steele Street Public School October 11th and read to 50 grade 1 students as well as shaxed information about the Librar;;~. ll. October 29th, Cindy Pon~oroy-~~~ite provided a taut far 28 grade 8 s~~zdents from ~~'.R. Best School. 12. October 29th, Elizabeth Buftan provided a tour to 25 grade 10 students from Central Collegiate an research about the soldiers listed on the Cenotaph. 13. The Library's Teen program and Tien Advisory Board (fAB) is receiving notice and interest from other libra~ies. Cindy Pomeroy-White spoke with two librarians from Orillia and ~4~ellar~d and arr~~~ ~, ' f >r a visit with Orillia. Two more calls from other libraries have been received. This may increase after Cindy presents an event at the Ontario Library Assaciatior~ {OLA~ Super Con`erence ~~~ith several. rp AB me~~bers on the T AB radio ar~d ~l'V commercials. 14. Cindy Pomeroy-White met with 3essiea Wolfe of the Barrie Young People's Centre and other City youth workers to prepare for Spring 2008 National Youth Week. Cindy will represent the Library at monthly committee meetings until May to help organize City-wide Teen events. 15, Debra Smith's application for an author visit supported by the Children's Book Centre to celebrate Children's Book Week was accepted in October. Children's author, Victoria Miles will becoming in November. Information appears on the Library's Kids' Zone. 16. A total of 58 children's programs were provided to 2103 people in October. 17, Fall registered storytim_es started later in October and the "Baby Goose, Toddler, Tales for Twa, Family and Times for Threes" are full. 18. October 4'`h was the first m.;eting of the Junior Book Club. 19. The Spooky Story Contest ran from October lit to 21~t. Andrew Hunter and Shanty Bay classes participated as well as individuals from Emma King, Allandale Heights, Trillium Woods and Monsignor Clair. Winners received book gift certificates and attended a special Friday Fright Night at the Library to read their stories. Approximately 155 people attended and most children came in costume. Positive comments about all. the events were received including the magician, haunted house, pumpkin carver as well as the fortune telling table. 20. Drop-in Family Storytimes continue to be popular and special guest, Debbie Carroll was present October 19th and 20th, 192 attended and Debbie launched her new CD "Simply Beautiful." She chose the Library for the launch because the CD is being dedicated to her grand niece and grand nephew who have serious health concerns. The children, living in Barrie, selected their library as where "all the kids go." 21. Jane Salmon led Bedtime Stories October 17th 22. Children have now been matched with teen volunteers for the Reading Buddy program. 23. The first Mango Club meeting was held October 13th and Jane attended to hand out the new guidelines, media release forms and parent letters. 24. Cindy Pomeroy-White contacted Steven Fennell of Georgian College to arrange far two PowerPoint presentations on OSAP's financial aid for students and parents. 25. The Teen Advisory Board (TAB) attended the Library's "Halloween Howl" to assist with the children's events and later had their Halloween party. PizzaHut donated pizza. 26. Teen Read Week ran from October 14-20th. Debra Smith and Cindy Pomeroy-White created a display in the Foyer Showcase for Teen Read and Debra also maintained a book display. The theme this year was LOL@Yottr LiUrary. TAB assisted Cindy in decorating the ~",'letlri l~aard and T<1?~ roamed everyday to hand out candy inviting teens to participate i ~~ c.ii-J activities. I~~,~ ~rf..i~~ately, the P~abber chicken ~~~!~ ~ job it was to h~~?se each day ~ ' i .:>v dinar p:.~.:.:~ c_a !tze last d:.~y. i~ot e~;ryane i~ _, _,..~! ~o lrbrar;; work. 27. October I8`~', Debra Smith, ,~.~~ and intra~~ ~ ~~~:: Thor, Gillia~x Chan, as a visitor to the Teen Book Club. Shc d: ~ ~~. ~;~~~~~ l~er most re ~r!1t ~'oung Adult novel. . ~. '? uby Meijers made r.~ ~ ~ ~ ~ . ~ a t' ~e Every ~ 'ld Ready to Read Boaklist ~ ' ~' `.zg the books with Inte~~f~'ic~ ~'~ :~~~~ ~~c?::~~ J i.~ok h~.. ~ ~ rs (I:>'~;'~;} so the titles cau1;~', linl~ed to the Library's e~ ~ '~ ,the "~ : ~ ~ ~ ~ ~e. 29. Marvin the Mac ~: ~ ~ ~~ i~,~~ > ~,~~, ~ ~'v'~y c _~ ~,~ weekend to Delp with. ya~~d ~~ ~.~~~': but, athcr ti~an pas=. ~ c~`~rict :~~_ .~rt y,~~,,r c,r, the ~_ibra~~y's ~%e? ~'_'_ ~'T~rvin wasn'tmuehh~~ ~,.:`': ~~~~.,~ ~~g leaves. 30. Debra Smith prepared lisia of file 2008 nom':.:,~~„ books for the Ontario Library Association's (OLA} Forest of Reading Program to update Book Buzz on Kids' Zone and Extreme Reading on Teen Territory. 31. Several parents at the Zehrs "Library on the Loose" program commented positively about the Library's (and City's} decision to build a branch library. III CIRCU~,A'PIt~~`~` ~ER~rICES 1. Joanne Comper, Manager Circulation Services, attended the SirsiDynix tTser Group meeting in Bxantfard with Manager, Adult h~formatian Services, Sharma Fraebel and Manager, Technical ~,~,vices, Dunja Conrn~~. 2. Circulation Stafi~, ~:: Osbaxr~e, Katherine Cay, Carol Prescott, Tazr~my ~Iagt~ ire and Elizabeth Thompson ,~~~sisted Adult Information Services staff with ~~ternet ar~d E-mail workshops in Octabez. IV TECHNICAL ~ER~ICES 1. Laurie Wright up-dated the Library Web site and Kids Zone in October. 2. Laurie also worked an troubleshooting the PC Reservation software to prevent the continued loss of Proxy settings. 3. Laurie has started work on the implementation of Ghost software on Library computers. The "cloning" software will improve computer management efficiency. 4. Laurie is also working with new City staff to restore the Library collection of statistics from the Library's server. 5. Dunja Conroy, Manager, Technical Services is proceeding with an RFP for Wireless. A webinar on Wireless troubleshooting was attended by members of the Technology Team. 6. Dunja continues to explore Baker and Taylor as an option to supply library materials for the Library. 7. Dunja worked with City staff in October to review the Library's Service Level Guide with the City. A final draft is being prepared. V CQ~IML,~ TITIr D~VE~:C31'.'~j_`~T 1. Dragon Boat Recognitia~ i~ ; ~ . ~.. held Fridav, October 19`x, A complete report on the Festival will be presented to li<!:~ie Public Library Community DevGlop~rAent Committee ire November. The Maare Draaanslayer and the Ribbons of klape boat were lifted fro~r_ the water and put into winter stora6e in October. 2. Preparations are underway for the 2003 Draffan Baat Festival and registration will open January 2''d 7008. 3. Development Officer, Ann And~-~zsyszyn, attended the monthly Executive meeting of the Planned Giving Counsel of Sim~cae County in October and also attended educ<<'~. i, ~.~~, sessions on the gifting of securities and insurance based an planned giving strat~.~ies. `I`l~e educational sessions were hosted at the Library. 4. The Barrie Folk Satiety held an Ursplu ~ ~~~~1 Saturday Night again at the Library in October. 39 people were in the audience. 5. October 21st, the Barrie Folk Society held the Youth Showcase at the Library Sunday, October 21 for the annual youth songwriting contest. Approximately 70 people attended. 6. Two more monthly columns were submitted far the November issue of the Barrie Life and Times and another column to North Simcoe County News. Media releases were sent to promote various events and programs at the Library. Display cases were filled in the lobby for Canadian Library Month and the New VR filmed for the Chamber event showcasing the Barrie Dragon Boat Festival. 7. Ann attended an Association for Fundraising Professionals (AFP} audio conference on "Branding: The right message, at the right time, to the right people, in the right way." 8. Ann also attended an AFP workshop and lunch in Toronto on "Donor Retention: Communicating to keep donors" and "Maki.~g the Ask with comfort, style and grace." 9. Ann attended the Southern Ontario Library Service (SOLS) workshop in Brampton "Marketing for Libraries," VI VfJ~.UNT~EJ2 PRC)GI~AM 1. Julie Ross, Coordinator of Volunteers, represented the Library at the Barrie Association of Volunteer Administrators (BAVA) Volunteer Jab Fair October 17th. Julie received approximately 22 leads. 2. In October, 4 new volunteers started at the Cafe, one at the Boutique, one in Reading Circle, five in shelf reading positions and one with the Visiting Library Service (VLS). Increased parking costs may have a negative impact an the number of hours a volunteer will want to work during the week. 3. On a regular basis, the Ministry of Health and Long Term Care inspects the Kozlov Cafe. The Library received a goad report and is in compliance with all applicable items. The inspector noted on the report that the Cafe is "clean and well maintained." 4. Julie was asked to provide letters of reference far two volunteers. S. Julie was able to include Library volunteers in the Laurentian University Partnership Centre "Think and Speak Series." The series includes free films, art events, readings and speakers. Several volunteers have expressed appreciation for the recognition and will attend. 6. Julie was able to send an additional 3 cartons of books to Central North Correctional Centre in Penetanguishene. ~ ~~ . ~. tulle has booked speakers for the November All Staff Nleetin~, fin officer from the Barrie Police Services will be attending a'on~ tivith the Executive Director of the David B~ishy Street Centre. Tire session helps oar Library staff address some of the behavior and social issues associated with the downto~~°n population. '~YI~ ~iL1ILI)~i~~ 1. Roof repairs commenced in October. 2. The Library is still awaiting the replacement carpet for the high traffic areas. 3. Heather Betz, Business t~fficer, attended the Chamber of Commerce workshop on ";~usiness Continuity and Pandemic Planning." Heather will prepare a plan fer the Library. PREPARED BY A. Davis DATE November 22nd, 2007 ~. LIBRARY USAGE FOR THE MONTH OF: OCTOBER 2007 SAMEMTH CURB PREY CURB PREY YR MTH °I°+l- YTD YTD °I°+l- 1CIRCULATION Adult 71,862 73,755 2.63°,%0 788,765 786,358 -0.31°l0 Children 52,983 54,344 2.56°!0 574,528 584,155 1.66% TOTAL CIRCIJi_ATION 124,850 128,099 2.60°l° 1,363,393 1,370,513 0.52°,/0 2 HOLDS PLACED 9,469 10,674 12.73% 103,129 117,247 13.69°l0 3 INTERLIBRARY LOAN Harrowed 238 193 -18.91°l0 2,312 2,363 2.21% Lent 161 246 52.80% 2,211 2,080 -5.92°l0 4 MEMBERSHIP New members 665 697 4.81°10 7,354 6,596 -10.31% Active Members 69,278 66,182 -4.47°10 69,278 66,182 -4.47% In Person Visits 59,339 70,250 18.39% 734,114 689,269 -6.11°l0 5 INFORMATION REQUESTS a} Main Floor Information 2,974 3,030 1.88% 34,404 30,667 -10.86% b} Secand Flaar Information 1,350 1,324 -1.93% 13,957 12,155 -12.91% TOTAL INFORMATION REQUESTS 4,324 4,354 0.69% 48;361 42,822 -11.45°l0 6 ON-LINE DATA BASE SEARCHES 4,180 7,511 79.69% 57,317 36,388 -36.51% 7 COMMUNITY INFORMATION a} Database records created 5 17 240.00% 113 123 8.85% b) Database records updated 231 147 -36.36% 3,241 2,493 -23.08% a) Events records created 150 128 -14.67% 1,390 1,550 11.51 b} Events records updated 187 55 -70.59°l0 2,126 1,510 -28.97% 8 COMMUNITY SERVICES Programs & Tours a} Adult 18 20 11.11 °l0 133 169 27.07% b) Children/Young Adult 77 59 -23.38% 460 464 0.87% TOTAL PROGRAMS 95 79 -16.$4% 593 633 6.75% Attendance a) Adult 138 172 24.64% 1,496 1,309 -12.50% b} Children/Young Adult 1,911 2,103 10.05% 15,027 15 231 1.36% TOTAL ATTENDANCE 2,049 2,275 11.03% 16,523 16,540 0.10% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 95,808 79,168 -17.37% 1,046,779 954,056 -8.86% 10 COMPUTER RESERVATIONS 5,107 5,690 11.42% 64,554 60,392 -6.45% 11 NEW ITEMS a} Adult 1,302 1327 1.92% 15,328 15,396 0.44% b) Children/Young Adult 1,150 619 -46.17% 12,055 10,729 -11.00% Collection size 233,880 240,072 2.65% 233,880 240,072 2.65% 12 VOLUNTEER HOURS 702.50 744.5 5.98°/a 7,374 7,125 -3.38°!0 13 ROOM BOOKINGS 13$ 149 7.97% 1,271 1,531 20.46% Hillway Citizen Liaison Committee Big Cedar Estates Administration Centre Wednesday December 5, 2007 In attendance: Chair Adam Kozlowski, Township of Oro-Medonte Glen Stewart, G H Stewart Construction Inc. Don Munro, Resident-at-large Brian English, Rugby Representative Geraldine Abraham, Big Cedar Estates Representative Selecting Chair -The Committee decided that future meeting chairs would rotate between Geraldine, Brian, and Don. Communications -The Committee decided that all correspondence would be shared through e-mail, with all members to be copied. Adam will maintain file with all correspondence. The agenda and minutes of Committee meetings will be available on the Township web site as an item in Council's agenda, Geraldine will post minutes at the Big Cedar Administration Centre. Members of the public inquiring can be directed to either the web site of administration centre. The next meeting will be held toward the end of May 2008. Adam will contact Committee members approximately one month prior for confirmation of date. Adaptian of Agendas -Members of the Committee will contribute agenda items in the weeks prior to the May 2008 meeting, to be e-mailed to Adam. Complaints etc. received between December 2007 and May 2008 and in the time period between future meetings will be included on the next meeting agenda. A finalized agenda will be circulated to members prior to future meetings for approval. Relationship of Committee to Township Council -Committee discussed the role of Township Council with respect to the Liaison Committee. Adam informed Committee that Council would be in receipt, for information purposes, of all Committee minutes in future. Complaints -Upon receipt of a complaint, the respective Committee member will forward to Glen, and copy all members. Complaints will be kept on file for further discussion (if needed) at future meetings. **The Committee decided that Adam would take minutes for this meeting. Future minutes will be circulated to all members of the Committee for review and approval prior to being submitted to Council. The Committee unanimously agreed that Adam should take minutes of future meetings, as the Township is viewed as the "neutral party" with respect to the purpose of the Committee. Adam advised Committee that direction would be sought from Council regarding this proposed role.** /~3~ --~ ,~\ Sent vla ema11 ~.~ \ar,/ ti._ December 13, 2007 Tel: 905 -895-1281 1-800-485.0437 Fax: 905-853-5881 E-Mail: Info ~ Isrca.on.ca Web: www.lsrca.on.ca Memo to: Regional & Municipal Clerks 120 Bayvlew Parkway Lake Simcoe Watershed Box 282 Newmar L.3Y 4X1 ket, Ontario From: D. Gayle Wood, CMM III Chief Administrative Officer Subject: Municipality of Brockton Council Resolution No. 07-20-370 (attached) In September 2007, your municipality was circulated a resolution from the Corporation ~j of the Municipality of Brockton, which is attached. As requested by the Lake Simcoe Region Conservation Authority's Board of Directors, the following outlines our response to this resolution and I would respectfully request that this information be shared with Watershed your Members of Council for their consideration. ForLrfe 1. In dealing with the five "Whereas" sections we have attached background information from the Saugeen Valley Conservation Authority which prompted the resolution from Brockton. Our sense is that we are dealing with a misunderstanding between a Conservation Authority and a member municipality (one of 15 participating municipalities) which has escalated into a council resolution circulated across the length and breadth of Ontario. 2. The Development, Interference with Wetlands and Alterations to Shorelines and Watercourses regulation to which Brockton refers is not new legislation enacted in May, 2006, but rather an update of the former Fill, Construction and Alteration to Waterways regulations which have been in place in Brockton since 1976 and in our watershed for a similar period of time. 3. With regard to the first remedy Brockton seeks, no municipality or Conservation Authority would take issue with the Province of Ontario paying a more appropriate/higher proportion of Conservation Authorities funding needs. 4. With regard to the remaining remedies Brockton seeks in the absence of additional funding by the Province, we offer some cautions: ./Page 2 r' Regional & Municipal Clerks f --~ ~. ~ Re: Resolution: Municipality of Brockton ~/ ~ December 13, 2007 - Page 2 of 3 I. Providing it does not exceed the powers granted by the Province under the Conservation Authorities Act, the mandate of a Conservation Authority is established by its participating municipalities which appoint the members of the Board of Directors. If the mandate of a Gonservation Authority needs to be revisited, it would seem most appropriate that be done by the participating municipalities. II. A broad mix of currently available engineering, planning, developing and environmental expertise is available across Ontario within municipalities, provincial and federal agencies, private sector consultants and Conservation Authorities themselves. The most cost effective manner of using that mix of expertise to deliver services is, again, a responsibility of the Conservation Authority and its participating municipalities. III. Municipalities are responsible for ensuring that development occurs in a manner consistent with provincial policies under the Planning Act. In the case of natural hazards, this responsibility has been delegated by the Province to Conservation Authorities through their regulations since 1995. Opting out of funding the Conservation Authorities administration of the regulations doesn't make the responsibility to enforce provincial natural hazards policies go away, it simply means the responsibility reverts to the municipalities. In the case of the Saugeen, that means abandoning consistent application of regulations over a watershed of 1844 square miles and replacing it with 15 separate municipal systems. These existing responsibilities are not to be taken lightly. In the case of Durham Region, York Region, Simcoe County, Separated Cities and area municipalities, there are interconnected agreements in play, all arising from decisions made in 1995 and 1996. Partnership Memorandum between the municipalities and the Conservation Authorities regarding Provincial Delegation of Planning Review Functions September, 1996, Conservation Ontario, Ministry of Natural Resources and Ministry of Municipal Affairs and Housing Memorandum of Understanding on Procedures to Address Conservation Authority Delegated Responsibility Jan. 2001 (current version - original delegation April, 1995}. It is also worth noting that municipalities and our Conservation Authority agreed as a matter of policy that the costs of municipal plan review and administration of regulations will be recovered from development proponents thraugh fees for service. ,. / Regional & Municipal Clerks f ._..f~~ ~ Re: Resolution: Municipality of Brockton ~:~/ . December 13, 2007 Page 3 of 3 Endorsing the Municipality of Brockton resolution would fly in the face of the foregoing Agreements which have been in place for over a decade and are working well. We hope the foregoing is of some assistance to Council and staff in their deliberations. Yours truly, ~~ 1' ~,~ ,_ , D. Gayle Woad, cMM iii Chief Administrative Officer Attach. c: D. Pearson, General Manager, Conservation Ontario Board of Directors, Lake Simcoe Region Conservation Authority Council 0(10116 CIerWCounciilCouncil info ~~l~.e Corporation of th.e Municipalifi~„ of Brockton NO. 07-zo- 370 MOVED BY: Roland AnstettSESSION September 10, 207 SECONDED BY: Chris Peabody Whereas by way of Regulations under the Conservation Authorities Act enacted in May of 2006 the Province of Ontario has put in place legislation that prohibits development under certain situations and conditions; and Whereas the impact of this Development, Interference with Wetlands and Alterations to Shorelines and Watercourses regulation has not been mapped out to make it dear which properties or portions of properties are affected by the Regulation and therefore subject to a permit from the local Conservation Authority; and Whereas these Regulations have had the effect of greatly increasing the work load on staff of the local Conservation Authority to the point of creating delays of several weeks or months in obtaining permits from the Conservation Authority to allow new development; and Whereas the Province of Ontario has made significant cuts in funding to local Conservation Authorities which were initiated in 1995 and have continued to the point where staffing levels are now severely affected; and Whereas the combination of funding tuts to Conservation Authorities and the implementation of new Regulations have put an increased workload on the staff of Conservation Authorities to the paint where the review of development proposals are delayed for unnecessarily long periods of time thereby frustrating new development proposals for communities affected by these regulations; Now 7herefare the Council of the Corporation of the Municipality of Brockton hereby ENACTS AS FOLLOWS; • That the Province of Ontario revisit the funding formula currently used for Conservation Authorities with the intent to increase the funding provided to Conservation Authorities to allow them to enhance their staffing levels and thereby respond to development proposals in a more timely manner. • That in the absence of additional funding the Province of Ontario revisit the mandate of the Conservation Authorities to ensure that said mandate is refined and streamlined so that Conservation Authorities across the Province are able to provide timely professional service levels within a restricted mandate; and furthermore the Province of Ontario should investigate currently available engineering, planning, development and environmental expertise to determine a more cost effective method of deFivering services, which Conservation Authorities are now unable to provide in a timely and effective manner. And that in the absence of such an investigation Municipalities should be given the ability to opt out of funding of Conservation Authorities where the local Conservation Authority is unable to provide the required services in a timely manner. • That this resolution be circulated to all municipalities and Conservation Authorities in Ontario for their support. • That a copy of all resolutions and letters in support of this request be sent to i) Honourable David Ramsay, Minister of Natural Resources ii) Conservation Ontario, Attention Chair Dick Hibma; and iii) The Municipality of Brockton. CARRIED Charlie Bagnato Municipality of Brockton P.O. Box 68, loo Scott St. Walkerton, ON NoG 2Va Ph: S1g-881-2228 Toll Free: 1-877-88S-8o84 Fax: S19-881-2ggl Email: info broclcton.ca DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view ar positions of the Association of Munr"cipalities of Ontario (AMOK, its subsidiary companies, officers, directors ar agents /~P-~- o~ ~ ~~ ~~ ice,- ~-~~4a~ ~ ~ ~ -¢ r ~$ ~~~ tir ~~4.'~f October 29, 2007 ~~'. ~p./ The Corporation of the Municipality of Brockton P.Q. Box 68, 100 Scott Street Walkerton, ON NOG 2V0 Re: Mo#ion No. 07-20-370. Conservation Authorifties Fundino Dear Sir/Madam: Your correspondence, with respect to the above-noted matter, was formally received by the Council of the Township of Oro-Medonte at the regular Council meeting of October 24, 2007 with the following motion: ~Be it resolved that i . The correspondence dated September 10, 2007 from The Municipality of Brockton, re: Motion No. 07-20-370, Conservation Authorities Funding be received. 2. And Whereas Council previously adopted Motion C070228-16 at the February 28, 2007 meeting petitioning the Province of Ontario to provide comprehensive funding for all provincially mandated programs. 3. Now Therefore the Council of the Township of Oro-Medonte reconfirms its position of February 28, 2007 which petitioned the Province of Ontario to provide comprehensive funding for all provincially mandated programs. 4. And Further That the Municipality of Brockton and the Association of Municipalities of Ontario be advised of Council's decision." If you require further information, please contact the undersigned. Yours truly, Doug I ~' Clerk /jt cc: Association of Municipalities of Ontario Members of Council ~. c) Fred Nix, Chair, Nattawasaga Valley Ganservation Authority, correspondence dated February 16, 2007 re: PravinciaVMunicipal -Conservation Authority Funding Shortfall. ~latlan Na. 0018228-16 Moved by Allison, Seconded by Coutanche ee it resolved that 1. The correspondence dated February 16, 2007 from Fred Nix, Chair, Nottawasaga Valley Conservation Authority, re: ProvinciaVMunicipal Conservation Authority Funding Short#all tae received. 2. That the Council of the Township of Ora-Medonte request that the Provincial Municipal Fiscal and Service Delivery review address the adequacy of funding from the Province of Ontario to Conservation Authorities. ~. That the Township of Ora-Medonte supports the Nattawasaga Valley Conservation Authority collaborating with Conservation Ontario, Association of Municipalities of Ontario and other necessary parties to petition the Province of Ontario to provide comprehensive funding far all provincially mandated programs. 4. And Further That Premier Dalton McGuinty, Nottawasaga Valley Conservation Authority, Lake Simcoe Conservation Authority and Garfield Dunlop, MPP, Simcoe North be advised of Council's decision. Carried. Page 8 Couneit Meeting Minutes- February 28, 20Q7 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 20U8-002 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medante and Valerie Hanley WHEREAS Section 11 of the Municipal Act20~~, S.Q. 20Q1, c. 25, as amended, authorizes the Council of a Municipality to pass a by-law respecting water distribution; AND WHEREAS the Applicants have requested permission from the Municipality to connect to a municipal water system (Harbourwood}; AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Harbourwood} upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. 2. That this By-law shall come into full force and effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 9T" DAY OF JANUARY, 2Q0$. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF Zoos. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2008-002 ~ ~~ ~, THE CORPORATION OF THE TOWNSH{P OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this 9th day of January , 200`.-8 BETWEEN: VA<_ERIE HANLEY Hereinafter referred to as the "Regis#ered Owner" - and - TFIE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: 11 Shelswell Boulevard Concession ?, Plan 96?, Lot 146 Township of Oro-Medonte Roll #4346-414-449-34444-4444 The Municipality has entered into this Agreement an the day of , 2007. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No. 2004-024, being a By-law to amend By-law No. 2003-025 (a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte); and Schedule ",1" - "Water" of By-law No. 2005-043, amended by By-law No. 2006-044, attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. Vale~Cis-Wanley, Ow~-er THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S. Hughes, Mayor J. Douglas Irwin, Clerk CQRPORATIC}N aF THE TtJWNSHIP OF QR4-MEDUNTE Bv~Aw No. 2aa4-a24 Being a By-law to Amend By-law No. 2003-025f a Bylaw to Regulate Municipal Water Systems within the Township o€ Caro-Medonte WHEREAS Council of the Township of ©ro-Medonte did, on the 18~' day of June, 2003, enact By-law No. 2003-025 to regulate municipal water systems within the Township of Qro-Medonte; AND WHEREAS Council of the Corporation of the Township of Ora-Medonte deems it desirable and necessary to amend By-law No. 2003-025; AND WHEREAS By-law Na, 2003-025 deems that watering of lawns or gardens, or the filling of swimming pools, are not deemed to be domestic uses under the terms of the By-law; AND WHEREAS By-law No. 2003-025 authorizes the Director of Engineering and Environmental Services to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System; NC)W THEREFCIRE the Council of the Township of Qro-Medonte enacts as follows; 1. THAT Section 4 of By-law No. 2003-025 be amended by adding the following: "4.5 No person shall, from a Municipal Water System, water or sprinkle, ar cause or permit the watering ar sprinkling of any lawn, garden, tree, shrub ar other outdoor plant, ar fill swimming pools, in the Township of t~ro- Medonte through a hose ar other attachment except between the hours of 7:00 p.m. -11:00 p.m. subject to the following: a} Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even-numbered days of the month; b} owners ar tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd-numbered days of the month; c} t?wners of newly seeded and/or sodded lawns, upon proof of installation and subject to the approval of the Director of Engineering and Environmental Services or his designate, may be permitted to water their lawn for fourteen {14}consecutive days regardless of the day designated under these water restrictions; d} Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Engineering and Environmental Services or his designa#e, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. 4.6 No person shall use water for lawn watering or any other similar purpose when a total water ban order is in effect. 4.7 A total water ban order issued by the Township to suspend lawn watering or other similar purpose shall remain in effect until it has been revoked by the Director of Engineering and Environmental Services or his designate." °~ .~ 2. THAT this By-law shall come into force and take effect on its final passing thereof. By-law read a first and second time this 17t~ day of March 20t}4. By-law read a third time and finally passed this 17t~' day of March 2ttt14. THE GORPQRATIt?N OF THE Tt3WNSHtP tJF ORO-MEQ4NTE Ma r, J. ell Craig Clerk, M ilyn Penny ok SGHEDUI`E `J' TO BY-LAW Nth. 2Q05-443 WATER 1. DEFINITIONS For the purpose of this Schedule, 1.1. "Municipal Water Area" shat! mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2. "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors; 1.3. "Owner" shall mean the assessed owners} as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4. "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro-Medonte. 1.5. "Unit" steal! mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning ey-law. 1.6. "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. WATER CHARGES, BIDING AND COLLECTION 2.1. As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on for owner. The owner will then be charged at the appropriate water rate, as aet out herein. 2.2. _ At the end of September each year, the duly authorized employee shall read, or cause to be read, all meters connected #o the Municipal Water System to determine the amount of water used during the year. 2.3. The Treasurer shall calculate water charges to be assessed against each unit in a Municipal Water Area, in accordance with the minimum quarterly charge and rates per cubic meter as set out herein. 2.4. The Treasurer shall, for each calendar quarter, issue bills to each unit based on the applicable water charges. Water bills shall be due and payable not less -that twenty-one (21 }days from the date of mailing. 2.5. Water payments shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On ~0~ 2X0, or at most financial institutions. Water payments made at a financial institution shall deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible far any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. .~ ~ ~.. Schedule `J' -Water (cant'd} 2.fi. The Treasurer shat! impose a ten {10} percent late charge on all unpaid accounts an the day after the due date. 2.7. if an account remains unpaid, the Township may collect amounts payable pursuant to Section 398 of the Municipal Act, 20x1, c. 25, as amended, WATER RATES: METERED: REStDENT/AL QR G©MMERGIAL SHANTY BAY - M-fib, M-71, M-69fi Based on twelve {12} month period Minimum Rate Up to 365 Cubic Meters Based on a three {3} month period Minimum Rate Up to 90 Cubic Meters $fi00.00/Unit for twelve (12} Months $150AOIUnit for three (3) Months HARBQURW4QD - M-118 Based on twelve (12} month period Minimum Rate Up to 365 Cubic Meters Based on a three {3} month period Minimum Rate Up to 90 Cubic Meters $fi00.00/Unit for twelve {i 2} Months $150.00/Unit for three {3} Months SUGARBU5H - M-8, M-9, M-30, M-31, M-367, M-368 Based on twelve {12} month period Minimum Rate Up to 365 Cubic Meters - $600.OOIUnit for twelve (12} Months Based on a three (3} month period Minimum Rate Up to 90 Cubic Meters $150.001Unit for three {3} Months CEDARBROOK - M-157 Based on twelve (12} month period Minimum Rate Up to 365 Cubic Meters Based on a three {3} month period Minimum Rate Up to 90 Cubic Meters $600AOIUni# for twelve {12} Months $150.0/Unit for three {3) Months 4 Schedule `J' -Water {cont'd~ CANTERBURY - M-343 Based on twelve {12} month period Minimum Rate Up to 365 Gubic Meters Based on a three {3) month period Minimum Rate Up to 90 Gubic Meters $600.00lUnit for twelve {12} Months $150.00/Unit for three {3} Months MAPLEW©QD Based on twelve (12) month period Minimum Rate Up to 365 Gubic Meters Based on a three (3) month period Minimum Rate Up to 90 Gubic Meters $600.00IUnit for twrelve {12} Months $150.OOIUnit for three (3} Months Ht3RSESH4E HIGHLANDS - M-391, M-447, M-45fi ZC}NE II Based on twelve (12) month period Minimum Rate Up to 365 Gubic Meters Based on a three {3} month period Minimum Rate Up to 90 Gubic Meters $fi00,00/Unit for twelve {12} Months $150.00lUnit for three {3} Months CRAIGHURST - M-510 Based on twelve { 12} month period Minimum Rate Up to 365 Gubic Meters - Based on a three (3} month period Minimum Rate Up to 90 Gubic Meters $fi00.Ofl/Unit for twelve {12} Months $150.00/Unit for three {3} Months WARMINSTER - 309, M-104, M-92 Based on twelve {12} month period Minimum Rate Up to 365 Gubic Meters Based on a three (3} month period Minimum Rate Up to 90 Gubic Meters $600AOlUnit for twelve {12} Months ,t,~.~ $150.00lUnit for three {3} Month Period Schedule `J' -Water (cont'd} MEDONTE HI~~S -1650, M-29, M-174 Based on twelve (12} month period Flat Rate $fi00.001Unit for twelve (12} Months Based on three {3} month period Flat Rate $150.001Unit for three {3} Month Period ROBINGREST - M-123, M-101, BAGHLY, MOONSTONE PER SCHEDULE "A" BY-LAW 2002-132 Based on twelve {12} month period Flat Rate Based on three (3) month period Flat Rate $600.OOIUnit for twelve {12} Months $150.00/Unit for three {3) Month Period SURGHARGE BASED ON TWELVE (12} MONTH PERIOD FOR ALL METERED SYSTEMS 366-545 Cubic Meters 546 + Cubic Meters $1.89/Cubic Meter $2.05/Gubic Meter Ft_AT RATE: RESIDENTIAL HORSESHOE • ORO 1587 Based on finrelve (12} month period Flat Rate $600.00/Unit for twelve { 12} Months Based on three {3} month period Flat Rate $150.OOIUnit for three {3} Month Period HORSESHOE - Medonte 1531, M-10, M-11, M-23 Flat Rate Based on three {3) month period Flat Rate $600,00/Unit for twelve {12) Months $150.001Unit for three {3) Month Period PINE RIDGE SKI CLUB Flat Rate {fi units} _ $3,600.00 for twelve {i2} Months Flat Rate Commercial $ 900=04 for three (3) Month Period scHOO~s Flat Rate $ 18.OOICIassroomlMonth for twelve (12) Months Schedule `J' -Water (cont'd) MISCELLANEQUS FEES: CONNECTION FEE INSPECTIC?N $2QO.C1Q DISC4NNECTI©N AND RECQNNECTIC}N CHARGE $ 5C}.t}{7 Each THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2008-003 Being a By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest WHEREAS Section 317(1} of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates for the year pass a by- law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS Section 317(3} of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50°l° (percent} of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it expedient to enact such a by-law; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro-Medonte an amount of 50°l° of the fatal amount of taxes far municipal and school purposes levied on the property far the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Friday February 29t", 2008 and Wednesday April 30t", 2008. 3. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non-payment of taxes shall be imposed not exceeding 1 'fa% on the first day of default, and on the first day of each calendar month thereafter during the year 2008, until taxes are paid. 5. That there be added an interest charge of 1 ~/4°~° on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are. payable at the Township of Oro-Medonte Administration Office or at most financial institutions which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non-payment. 8. By-law No. 2007-008 is hereby repealed. 9. That this by-law comes into force and takes effect on and from the date of the final passing. READ A FIRST AND SECOND TIME THIS ST" DAY OF JANUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2008-001 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, JANUARY 9, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, January 9, 20Q8, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Baard is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix. the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 9th DAY OF JANUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 9th DAY OF JANUARY, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin