10 24 2007 Council AgendaTOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, OCTOBER 24, 2007 TIME: 7:00 P.M.
1. OPENING OF MEETING BY THE MAYOR
2. PRAYER/CONTEMPLATION /REFLECTION
3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF — IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of October 10, 2007.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
j�
9. DEPUTATIONS:
None.
10. CONSENT AGENDA CORRESPONDENCE:
a) Nottawasaga Valley Conservation Authority, minutes from meeting held on September
14, 2007 and highlights from meetings of October 12, 2007.
Staff Recommendation: Receipt.
b) Donna Hewitt, General Manager, Orillia Area CDC, A Community Futures Development
Corporation, correspondence dated October 9, 2007 re: Ontario's Lake Country,
Activity Report, May 1, 2007 — August 31, 2007.
Staff Recommendation: Receipt.
c) Public Open House Minutes, Craighurst Secondary Plan, October 3, 2007.
Staff Recommendation: Receipt.
d) Springwater Library Board minutes, meetings held on September 11 and October 9,
2007.
Staff Recommendation: Receipt.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
12. REPORTS OF MUNICIPAL OFFICERS:
None.
13. REPORTS OF COMMITTEES:
a) Committee of the Whole minutes, meeting held on October 17, 2007.
b) Committee of Adjustment minutes, meeting held on October 18, 2007.
c) Recreation Technical Group minutes, meeting held on September 6, 2007.
14. COMMUNICATIONS:
a) Jim Partridge, President, Orillia District Snowmobile Association, correspondence
dated October 3, 2007 re: Request for Use of the Oro - Medonte Rail Trail from
Woodland Drive through to Thunder Bridge and on Unopened Road Allowances, Line 5
North, Line 6 North, Line 9 North and Line 11 North.
b) Municipality of Brockton, correspondence dated September 10, 2007 re: Motion No. 07-
20 -370, Conservation Authorities Funding.
c) Sue Bragg, Gaviiler & Company LLP, correspondence dated October 15, 2007 re:
Audit Letter.
d) Lynda Aiken, Bruce Chappell, Michelle Lynch, Garry Potter, Rick Webster,
correspondence dated October 8, 2007 re: Tree Preservation By -Law Request.
15. IN- CAMERA:
a) Paul Graveile, Acting CAO, re: Legal Matter.
16. BY -LAWS:
a) By -Law No. 2007 -114 A By -law to authorize certain capital works of The Corporation
of the Township of Oro - Medonte (The Municipality); to
authorize the submission of an application to the Ontario
Infrastructure Projects Corporation (OIPC) for financing such
capital works; to authorize temporary borrowing from OIPC to
meet expenditures in connection with such works; and to
authorize long term borrowing from OIPC for such works
through the issue of debentures.
17. CONFIRMATION BY -LAW NO. 2007 -113.
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
iY—) rs
COUNCIL MEETING
Wednesday, October 24, 2007
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. BP 2007 -45, Bruce Hoppe, Director of Building and Planning Services
re: Gary Boyd, request for two dwellings, Part of Lot 16, Concession 7 (Medonte),
Township of Oro- Medonte, 206 Moonstone Road West.
b) Report No. RC 2007 -22, Shawn Binns, Manager of Recreation and Community
Services re: Price Park Tree Concerns.
13. REPORTS OF COMMITTEES:
d) Planning Advisory Committee minutes, meeting held on October 22, 2007.
15. IN- CAMERA:
b) Paul Gravelle, Acting CAO, re: Legal Matter.
c) Paul Gravelle, Acting CAO, re: Personnel Matter.
d) Paul Gravelle, Acting CAO, re: Property Matter.
iC C. _
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING #08-07
a Friday, September 14, 2007
MINUTES
At16ri N'
Location:Tiffin Centre for Conservation — John L. Jose Environmental Learning Centre
PRESENT:
Chair: Fred Nix
Town of Mono
Vice Chair: Walter Benotto
Town of Shelburne
Members:
Sandy Agnew
Township of Oro - Medonte
Mary Brett
Township of Ad'ala- Tosorontio
Orville Brown
Township of Clearview
Reg Cowan
Township of S rin water Inrrixted at 9:30 a.m.
John Crawford
Township of Oro- Medonte
Dennis Egan
Town of New Tecumseth
Tom Elliott
Township of S rin water
Sandy Foley
Town of Collin wood
Richard Lloyd
City of Barrie
Gary Matthews
Township of Melancthon
John McKean
The Town of The Blue Mountains
Brian Mullin
Municipality of Grey Highlands
Cal Patterson
Town of Wasa a Beach
Ron Simpson
Town of Bradford/West Gwillimbury
Joan Sutherland
Town of New Tecumseth
Bill Van Berkel
Town of innisfil
Barry Ward
Citv of Barrie
Percy Way
Townshi p of Amaranth
REGRETS:
Rick Archdekin
Town of Wasa a Beach
Ron Henderson
Township of Essa
Dave Labelle
Town of Collin wood
Sandie Macdonald
Townshi of Essa
Gord Montgomery
Town hip of Mulmur
Robert Walker
Township of Clearview
STAFF PRESENT: CAO /Secretary- Treasurer
Mgr. Administration & Human Resources
Director of Land & Water Stewardship Services
Supervisor
Director of Planning
Senior Planner
Director of Engineering and Technical Services
Manager, Watershed Monitoring
RECORDER: Laurie Barron
Wayne Wilson
Susan Richards
Byron Wesson
Greg Bray
Marilyn Eger
Patti Young
Glenn Switzer
Dave Featherstone
1C",-_
BOARD OF DIRECTORS MINUTES MEETING No: 08 -07 14 September, 2007 Page 2 of 6
CALL TO ORDER
Chair, Fred Nix called the meeting to order at 9:00 a.m.
2. ANNOUNCEMENTS
• Marilyn Eger, Director of Planning introduced Patricia (Patti) Young who has
accepted the position of Senior Planner. Patti has 12 years experience as a Planner
working for Conservation Authorities and comes to the NVCA from Credit Valley CA
where she was a Planner /Regulations Officer. The Board of Directors welcomed
Patti to the NVCA.
• Garry Matthews Board of Directors member representing the Township of Melanthon
was welcomed back to the NVCA. Garry thanked the members for the good wishes
he received during his absence.
Chair Fred Nix congratulated Byron Wesson, Director of Land and Water
Stewardship Services who was recognized in the Annual Report of the Nature
Conservancy of Canada.
3. MOTION TO ADOPT AGENDA
RES #1 MOVED BY: Sandy Agnew SECONDED BY: Richard Lloyd
RESOLVED THAT: The Agenda for Board of Directors meeting 08/07, dated 14
September,2007 be adopted.
Carried;
4. PECUNIARY INTEREST DECLARATION
None noted
5. MINUTES
5.1 Minutes of the Board of Directors Meeting 07107, dated 24 August, 2007.
RES #2 MOVED BY: Sandy Agnew SECONDED BY: Richard Lloyd
RESOLVED THAT: The Minutes of the Board of Directors Meeting 07/07 dated 24
August, 2007 be approved.
Carried;
5.2 Draft Minutes of the Executive Meeting 08/07 dated 24 August, 2007.
RES #3 MOVED BY: Richard Lloyd SECONDED BY: Sandy Agnew
RESOLVED THAT: The Draft Minutes of the Executive Meeting 08 -07 dated 24 August,
2007 be received.
Carried;
BOARD OF DIRECTORS MINUTES
MEETING No: 08 -07 14 September, 2007 Page 3 of 6
6. BUSINESS ARISING FROM MINUTES
Minutes of the June 8/07 BOD #06/07
6.1 Utopia Conservation Area
Tabled Resolution No. 4 from the June 8, 2007 #06/07 BOD Minutes:
Moved by: Gord Montgomery Seconded by: Brian Mullin
RESOLVED THAT: The NVCA sell the 50 Acres of land surrounding the Utopia
Dam, excluding the Dam, to the Township of Essa for $1.00; and,
THAT: The Township of Essa agrees to hold on to the Lands for public
ownership; and,
FURTHER THAT: If the township of Essa no longer wishes to own the land for
public ownership that the first right of refusal be offered to the NVCA for the cost
of $1.00
Carried Resolution No. 5 from June 8, 2007 #06/07 BOD Minutes:
Moved by: Richard Lloyd Seconded by: Thomas Elliott
BE IT RESOLVED THAT: No action be taken on selling land at the Utopia
Conservation Area until the legal dispute is settled between the Township of
Essa and NVCA, or the Township of Essa drops its legal action /arbitration.
Discussion ensued regarding Res #5, BOD #06107, June 8107. As a result an
Oral Motion was, Moved by Ron Simpson and Seconded by Richard Lloyd that
the Motion brought forward from the BOD #06107, June 8107 be tabled as noted
below.
RES #4 MOVED BY: Dennis Egan SECONDED BY: Sonny Foley
RESOLVED THAT: The NVCA sell the 50 Acres of land surrounding the Utopia Dam,
excluding the Dam, to the Township of Essa for $1.00; and,
THAT: The Township of Essa agrees to hold on to the Lands for public ownership; and,
FURTHER THAT: If the township of Essa no longer wishes to own the land for public
ownership that the first right of refusal be offered to the NVCA for the cost of $1.00
Motion Tabled;
6.2 Watershed Report Card Presentation Evaluation
The watershed report card presentation received favourable evaluation from the Board
of Directors
BOARD OF DIRECTORS MINUTES MEETING No: 08 -07 14 September, 2007 Page 4 of 6
STAFF REPORTS
7. REPORT OF THE DIRECTOR OF LAND AND WATER STEWARDSHIP SERVICES
7.1 Riverdale Park Lease Agreement
RES #5 MOVED BY: Richard Lloyd SECONDED BY: Sandy Agnew
WHEREAS: The Executive and Land & Water Advisory Committees have reviewed the
Draft Short Term Lease for Riverdale Park to the Town of New Tecumseth; and,
WHEREAS: The Executive and Land & Water Advisory Committee's comments have been
incorporated into the document; therefore,
BE IT RESOLVED THAT: The NVCA Board of Directors approve the lease and the lease be
forwarded to the Town of New Tecumseth for review and approval.
Unanimously Carried;
7.2 NVCA Land Securement Strategy
The NVCA Land Securement Strategy was reviewed and the following additions were made:
Cookstown Swamp, Churchill Swamp and the Oro Moraine.
The Director of Land and Water Stewardship Services, on questioning, indicated that this
motion has no direct impact on the development of the 2008 budget.
RES #6 MOVED BY: Richard Lloyd SECONDED BY: Sandy Agnew
WHEREAS: The NVCA has a long history of acquiring and protecting environmentally
sensitive lands; and,
WHEREAS: The rapid growth within the NVCA watershed highlights the need to continue
acquiring these lands; therefore,
BE IT RESOLVED THAT: The NVCA Board of Directors support the direction and intent of the
NVCA Land Securement Strategy and staff forward the strategy to the Minister of Natural
Resources for endorsement.
Unanimously Carried;
7.3 Nottawasaga Bluffs Conservation Area Draft Management Plan
RES #7 MOVED BY: Dennis Egan SECONDED BY: Sonny Foley
WHEREAS: The Executive and Land and Water Advisory committees have reviewed
the Draft Nottawasaga Bluffs Management Plan Executive Summary; and,
WHEREAS: The Executive and Land and Water Advisory Committee's comments have been
incorporated into the document; therefore,
BE IT RESOLVED THAT: The NVCA Board of Directors approve the 2007 -2012 Nottawasaga
Bluffs Management Plan.
Carried;
BOARD OF DIRECTORS MINUTES MEETING No: 08 -07 14 September, 2007 Page 5 of 6
8. REPORT OF THE DIRECTOR OF PLANNING
8.1 Permits for Ratification
RES #8 MOVED BY: Brian Mullin SECONDED BY: Orville Brown
RESOLVED THAT: The Permits /Approvals issued by staff for the period August 8/07, through
August 31/07 be approved.
Carried;
9. REPORT OF THE CAO /SECRETARY TREASURER
9.1 Business Plan /Budget Development Process
Wayne Wilson, GAO /Secretary Treasurer reviewed the Business Plan /Budget
Development Process with the Board of Directors. Discussion ensued regarding the
process to review program targets and set priorities at the Advisory Committees. A
draft budget will be presented at the November 23`d meeting of the Board of Directors.
10. NOTES FROM THE CHAIR
10.1 Conservation Ontario Meeting — August 27107
RES #89 MOVED BY: Percy Way SECONDED BY: Garry Matthews
RESOLVED THAT: The Chair's notes of the August 27/07 Conservation Ontario meeting be
received.
Carried;
11. CORRESPONDENCE
a) Source Protection Committee Chair Named — Ausable Bayfield Maitland Valley, dated
August 28/07
b) Ministry of the Environment dated Aug 14/07 re: Great lakes Basin Ecosystem
renewed federal - provincial agreement.
c) Conservation Ontario Representation at Provincial Urban Flooding Meeting(s),
dated Aug 10/07
d) Nottawasaga Valley Low Water Response Team Summary Conditions — Sept. 4/07
e) Letter to Wayne Wilson, CAO /Secretary- Treasurer, dated August 26, 2007, from Mr.
Charlie Wilson, thanking the Executive and staff for the opportunity to speak at the
Board of Directors meeting of August 24, 2007.
RES #10 MOVED BY: Garry Matthews SECONDED BY: Percy Way
RESOLVED THAT: The correspondence not specifically dealt with be placed on file.
Carried;
BOARD OF DIRECTORS MINUTES MEETING No: 08 -07 14 September, 2007
FUTURE MEETINGS
BUS TOUR - September 21, 2007
EXECUTIVE — September 28, 2007
BOARD OF DIRECTORS — October 12, 2007
ADJOURN TO ADVISORY COMMITTEES
RES #11 MOVED BY: Brian Mullin SECONDED BY: Oriville Brown
Page 6 of 6
RESOVLED THAT: This meeting adjourn at 9:55a.m. to meet again at the call of the Chair.
Fred Nix, Chair
Dated on the 12`h day of October, 2007
Carried;
Wayne R. Wilson, CAO /Secretary- Treasurer
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
HIGHLIGHTS FROM MEETINGS OF OCTOBER 12, 2007
NVCA BOARD OF DIRECTORS MEETING -No. 09107
UPDATE FROM BYRON WESSON
Byron thanked the NVCA Board of Directors and staff for their continued support
following the loss of his family's home in a fire on Friday, September 21, 2007. The
Chair informed the Board that a trust fund has been set up for those wishing to make
contributions to help Byron and his family. The account is at Scotiabank under the name
Nottawasaga Valley Conservation Authority in trust for Byron and Joanna Wesson,
Account #60152 01552 17.
INTRODUCTION OF NEW NVCA STAFF MEMBER
The Manager of Administration and Human Resources introduced Kim Garraway who
has accepted the position of Communications /Public Relations Assistant. Kim comes to
us from the Town of Penetanguishene, where she worked with the CAD as
Administrative Assistant. Her past experiences include the Barrie Examiner as General
Reporter and Editorial Assistant of the Eyeopener, Ryerson's independent newspaper.
Kim has her Bachelor of Journalism from Ryerson. The Chair and Members of the
Board welcomed Kim to the NVCA.
PROCESS FOR RATIFYING HAZARD PREVENTION /GENERIC REGULATION PERMITS
The process is currently under review given a need for clarity as to what information can be
published under the Freedom of Information Act. The Manager of Administration and Human
Resources will investigate through the Privacy Commissioner and report back to the
Executive and Board of Directors concerning permit approval protocols.
INNISFIL CREEK LOW WATER RESPONSE PILOT PROJECT
Issues relating to the Low Water Program were discussed. Following the discussion, the
Board of Directors voted in favour of supporting staffs request to participate in the pilot
project with the Ministry of Natural Resources to better understand what information is
required to declare drought levels. This is subject to Executive Committee approval of a
detailed MNR /NVCA agreement with no cost implications to the NVCA budget.
PERMIT TO TAKE WATER DRAFT PROTOCOL
The Board supports overall the recently circulated draft protocol for Permits To Take
Water, describing an increased review role for Conservation Authorities. The new
protocol would see all permits circulated to the NVCA for technical review as part of the
permit approval process. Further clarification on how the Ministry of the Environment
analyzes the data to issue permits and the fee schedule development is required.
BUDGET REVIEW
Staff and the Executive identified the potential for a 2007 deficit due to plans of
subdivision revenue shortfalls. Staff will refine the NVCA user fee revenue recognition
process in consultation with the Auditor, and implement the constraints recommended
within the Budget Review Report to reduce the forecasted deficit.
NVCA WATERSHED TARGETS
The NVCA targets provide strategic direction for all NVCA programs and actions.
The Groundwater target, which recommends that 100% of the NVCA groundwater
aquifers meet the following criteria - provincial water quality standards /objectives are
met, long -term average annual aquifer water levels do not drop and base flows to
watercourses are sufficient to provide a healthy aquatic ecosystem — was approved.
The Land Protection target, which identifies the need for a minimum of 12% of the NVCA
watershed to be preserved and managed by public agencies, was approved.
NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY
MEETING - N0.02107
NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY ( NVSPA)
The Nottawasaga Valley Source Protection Authority Agreement between the Lead Source
Protection Authority and the NVSPA was approved. This Agreement enables the continuation
of the Source Water Protection Plan development within the NVCA.
NOTTAWASAGA VALLEYAREA MUNICIPAL MEETING
SELECTION OF TWO MUNICIPAL REPRESENTATIVES TO THE SOUTH GEORGIAN
BAY LAKE SIMCOE SOURCE PROTECTION COMMITTEE
The following municipal representatives accepted their nominations to the Source Protection
Committee; Mary Munnoch, Town of Adjala - Tosorontio; George Todd, City of Barrie; Dennis
Egan, Town of New Tecumseth; Gord Miokovic, Town of Bradford West Gwillimbury; Marcus
Firman, Town of Collingwood; Stan Wells, Town of Wasaga Beach; Rick Newlove, The
County of Simcoe.
Each candidate for the two Source Protection Committee positions was given four
minutes to make a presentation outlining their reasons for running in the election.
The Election Conductor, Wayne Wilson, thanked all candidates for participating in the
election.
Stan Wells & Rick Newlove were the successful candidates to be recommended to sit
on the South Georgian Bay Lake Simcoe Source Protection Committee, representing
the Nottawasaga Valley Conservation Authority Municipal Group.
George Todd was appointed First Alternate
Dennis Egan was appointed Second Alternate
Future Meetings and Events For more information contact:
Executive Committee: Oct 26/07 Wayne R. Wilson, CAO /Secretary Treasurer
Board of Directors: Nov 23/07 705- 424 -1479 ext 225
Latornell Conservation Symposium: Nov 14 -16 wwilsonta')nvca.on.ca
i & foL, - I
A Community Futures Development Corporation
October 9, 2007
Mayor Harry Hughes & Members of Council
Oro - Medonte Township
Box 100
Oro, ON
LOL 2X0
Dear Mayor Hughes & Members of Council:
S-
0
As per the Common Interest Committee meeting held in May of this year, please find
attached the first municipal report on the Activities of Ontario's Lake Country. The
Board of Directors have been extremely busy over the period and have set in motion a
number of activities to move the organization forward in a structured and accountable
fashion. In the future, this report will also reflect quantifiable measures of the impact
and effectiveness of the Board's activities.
If you have any questions on the enclosed, please do not hesitate to contact me
directly.
Regards,
Donna Hewitt
General Manager — Orillia Area CDC
Box 2525, 22 Peter Street S.
Ontario's Orilliia, ON L3V 7A3
R �i1ntiy Tel 705 - 325 -4903 Fax 705- 325 -6817
www.orilliacdc.com
Ontario's Lake Country
Activity Report
May 1, 2007— August 31, 2007
Ontario's Lake Country Board:
All positions on the Lake Country Board have been filled, including municipal and Mnjikaning
representatives.
Meetings were held bi- weekly from May to August. Minutes and motions have been recorded
and circulated to funding partners as approved. Regular Board meetings are held on the second
Wednesday of the month at 4:30 pm.
All four committees as outlined in the "Moving Forward" presentation have Board member
participation (Management, Fundraising, Marketing; and Membership).
- The Board is developing quantifiable measures for all aspects of the organization (Marketing,
Membership etc.) to ensure that all activities are being evaluated for impact, value and
effectiveness.
- An agreement for participation and services has been reached with the CDC.
- The Advisory Committee has been struck.
- Financial statements are produced on a monthly basis for review and approval by the Board.
Internal statements to August 31', 2007 are attached for your information.
Management Committee:
AJob Description for the Executive Director has been created.
Job postings for the position and hiring criteria have been developed.
Deadline for resumes was July 15"'. 42 applicants responded. This was shortlisted to 6
interviewees.
- The employment contract was created in consult with legal counsel.
- The job was offered and accepted by an individual who will start September 24th.
- A public event to introduce the new Executive Director will be held at Casino Rama, date to be
announced. All funders and members of the press will be invited.
- An HR polity is in development as is the employment contract.
- The Lake Country office will be housed within the CDC office and an agreement has been
reached with the CDC regarding this space, use of facilities, equipment etc. Arrangements have
been made for an Ontario's Lake Country telephone line and the transfer of the 1 -800 line to
the Executive Director
Marketing Committee:
- A Fall 2007 /Winter 2008 Marketing Strategy valued at $15,000 has been developed and set in
motion. This strategy includes:
Creation and distribution of 10,000 Rack Cards —distribution through attendance at 4
trade shows, HTA and Muskoka Tourism brochure drops (Ontario, Muskoka, border runs
and North East US states),
Sponsorship of the Fall Artisan Tour,
An ad on the Ontario Ski and Snowboard Map and Guide of which 40,000 will be
produced and distributed through the 11 Ontario Tourism Travel Centres and at the
Toronto Ski Show,
Participation in the Toronto Snowmobile, Boat, Ski and Travel & Leisure Trade Shows,
Upgrades to the Lake Country website will include on -line contests to encourage
usage, hits and the creation of a mailing list.
Tourism Kiosks were established in July in the Orillia Opera House, on Highway 11 northbound
at the Northway in Oro - Medonte Township, and on Highway 12 southbound south of Brechin in
Ramara Township. A fourth site in Mnjikaning First Nation was opened in August. A Kiosk
Coordinator was hired as were two students to staff and monitor these facilities. These kiosks
were operational until September 4 "', 2007. A full report of activity at these sites will be
provided in a subsequent municipal report.
Membership Committee:
- A membership letter was created and sent to all 142 past members of Ontario's Lake Country
who have not renewed their memberships to date.
- Current paid membership at August 31st: 27. A current membership list is attached with
renewal dates.
Fundraising Committee:
- The committee is focused on creating corporate and government sponsorship programs. Short
term and long term tactics have been discussed and it was decided to target Provincial support
first for marketing programs.
Our long term goals focus on Corporate 'partnerships' rather than sponsorship. We feel that
asking for corporate sponsorship dollars will prove unsuccessful when competing with charitable
fundraising committees; therefore we will create opportunities to partner on our tourism
programs and advertising. A more comprehensive corporate partnership plan will be organized
after the Provincial funding application process has begun.
ny Nae ,
Compa m
Renewal Month
Bonaire Golf & Country Club
September
Carriage Ridge Resort at Horseshoe Valley
June
Casino Rama
June
Century 21 Halligan Realty
June
Chappel Farms
June
Chelsea Chocolates
September
City of Orillia
June
Fern Resort Limited
August
r cv l _ --
a3$ood n His
June
Hawk Ridge Golf & Country Club
June
Highwayman hm & Conference Centre
October
Lake Country Campers
August
Lauer's Restaurant Equipment Ltd.
June
Marketing Group of Canada Ltd.
June
McDonald's Restaurant
August
Mount St. Louis Moonstone Ski Resort Ltd.
August
Ontario Waterway Cruises Inc.
August
Orilha & District Snowmobile Club
June
Orillia Area Community Development Corporat
June
Orillia Opera House
June
Orillia Square Mall Merchant Association
August
Oro- Medonte Chamber of Commerce
June
Simcoe Yachts Sales
June
Six Hundred Sundail Drive Motel Ltd
June
Stephen Leacock Museum
June
Stone Gate Inn
June
Theo's Eatery
September
Trehaven Golf & Country Club
October
Walleyeman Outfitters
August
h
12;08 PM Ontario's Lake Country
09/26/07 - Profit & Loss lot
Accrual Basis January through August 2007
Income
Corporate Sponsors
Membership Fees
Miscellaneous Income
Other Income
Total Miscellaneous Income
Municipalities
Interest income
Total Income
Expense
Bad Debts
Advertising
Trade Shows
Billboards
Distribution
General Print
Web Page
Total Advertising
General Administration
Payroll -Administration
Bank Charge
Employment Related
Insurance
Meetings
Office
Postage
Professional fees
Telephone -
Total General Administration
Other Programs
Tourism Kiosks
Payroll Expenses
Travel
signage
Supplies
Total Tourism Kiosks
Total Other Programs
Play & Stay Packages
Golf Expenses
Play & Stay Golf Vouchers
Trade Shows
Total Golf Expenses
Total Play & Stay Packages
Total Expense
Net income.
Jan -Aug 07
37,500.00
1,655.50
31.80
31.80
75,000.00
96.23
114,283.53
523.30
6,450.00
100.00
3,359.00
579.09
485.00
10,973.09
0.00
207.33
1,202.00
2,086.62
941.96
186.53
408.02
9,101.68
373.79
14,507.93
8,081.97
1,372.39
1,154.42
423.47
11,032.25
11,032.25
50.00
6;215.16
6,265.16
6,265.16
43,301.73
70,981.80
Page 1
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Cc- - a
PUBLIC OPEN HOUSE MEETING MINUTES
Craighurst Secondary Plan
October 3, 2007
4:00 -6:00 p.m. Drop -in Session
7:00 -8:30 p.m. Presentation
Craighurst Community Hall
Present:
Council: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Planning Advisory Committee:
Linda Babulic
Mary O'Farrell- Bowers
Larry Tupling
Roy Hastings - regrets
Tom Kurtz - regrets
Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn White,
Senior Planner; Adam Kozlowski, Planner; Steve Farquharson, Junior
Planner; Nick McDonald, Meridian Planning; Doug Timms, TSH
Associates; Rick Groves, TSH Associates
Also Present: Russ Flewelling; David Galos; James and Mary E. Smith; Don Maloney;
Katherine Killam; John Poole; Rod Harris; Ruth Lawson; John Lawson;
Andrew Keukew; Yvonne Whyte; Joann Vorster; Bernie Still; Brad Grant;
Shawna Dudding; Curtis Gray; S. Taylor; R. Lowe; R. Garrett; G.
Pickard; D. Mader; Barb Sinton; Floyd Sinton; Ruth Hensley; Fay Craig;
Coreen Tatton; Neil Craig; Roy Salisbury; John Morin; Bill Ross; Gerald
Paterson; Ambrose Cook; M. Gilhhrst; P. Newby; Betty Veitch; K.
Gilchrist; Paul Lowes; Joyce and Allan Sinton; Dave Coghlan; Gail
Sargent; Shaaron Pynn; Jennifer Cooper; Jack and Anne O'Grady;
Robert and Norma Morin; Myrtle and Gilles Pigeon; Steve and Linda
Watson; Patty Fitzgerald; Jerry Young; Howard Brown; Marilyn Parkin;
Darren Vella; Brenda Laurin; Susan and Greg Pickard; Denise
Parliament; Sheila Craig; Leslie and Vlado Ljubicic; Linda Lee Logan;
Norm Savill; Don Smith; Deb Rinas; Edward Banville; Lori and Barry
Prince; Myra Hewit
-2—
The drop -in session was conducted from 4:00 - 6:00 p.m. whereby staff and consultants
were available to review proposed maps, engineering plans and answer general questions
during this period. Members of Council and Planning Advisory Committee were also
present to answer questions.
At 7:00 p.m. Bruce Hoppe, Director of Building and Planning Services, called the second
portion of the meeting to order and explained the Public Information Centre was to update
members of the public on the proposed Craighurst Secondary Plan Process.
Notice of the Public Meeting was mailed to landowners within 120 m (400 feet) of the study
area on September 12, 2007 and posted on the Township website on September 12, 2007.
Also on September 12, 2007 a notice was posted at the Craighurst Community Hall, Video
Store and the Craighurst IGA.
Nick McDonald, planning consultant, provided an overview of the purpose and effect of the
proposed Secondary Plan, including a review of the historical timeline of events for the
study. Rick Groves, Senior Project Manager, TSH Associates, presented the draft
engineering study and servicing options being considered at this time.
The floor was opened for comments and many verbal comments were received.
Responses were provided as appropriate.
Bruce Hoppe advised that additional public meetings will be held in the coming months and
encouraged submission of written comments at this time. The Mayor closed the meeting
and thanked members of the community for their attendance and interest.
There being no further comments or questions, the meeting adjourned at 8:45 p.m.
1 -I
Attendance:
Springwater Library Board Meeting
September 11, 2007
Elmvale Branch — 7pm.
Reet Skelton, Chair
Katy Austin
Claude Richardson
Marg Campbell
Muriel Van Vugt
Linda Collins, Council representative
Reg Cowan, Council representative
Also present: Lynn Patkau, Chief Librarian
Regrets: Dave Snedden, Donna Kenwell
1. Call to order:
Moved by: Marg Campbell
Seconded by: Muriel Van Vugt
07 -27
That the meeting of the Springwater Township Public Library Board come to order at 7:03 pm.
Carried
2 Powerpointpresentation — Summer Reading Program
Leslie showed a power point presentation about the summer reading camp at the three branches. 84
children took part in the six -week programme. The presentation will also be shown in appreciation
to the Lions Club and the TD bank, who sponsored it. Leslie will also be applying for a $2000 to
$5000 prize in connection with the programme and the video.
It was suggested that the presentation be shown at a township council meeting, possibly Oct. 15,
which is the beginning of Public Library Week. Lynn will ask to be put on the agenda.
3 Approval of the minutes:
Moved by: Claude Richardson
Seconded by: Reg Cowan
07 -28
That the minutes of the Springwater Township Public Library Board meeting held on June 12,
2007 be approved
Carried
4 Matters arisiniz from the minutes:
a. Strategic plan:
Lynn and the committee handed out a coloured flier outlining the strategic plan which was
highly praised for its simplicity and professional look and its ease of reproducing. Copies
should be sent to township council and be available at the fall fair.
Midhurst renovation — update:
Lynn has received three quotes for the architect's fees.
Linda encouraged Lynn to remind Ron Belcourt and Paul Flindall to proceed with the project
because it needs to be completed by the end of November.
c. Elmvale Garden: one of the unsuccessful bidders commmented about the choice of plants and
stone work which was done. Lynn and Linda responded to his complaint.
Linda recommended that the hostas be replaced because they are withering from too much
sunlight.
Marg expressed some concern about the low wall and that the soil would wash down onto the
sidewalks.
There was some discussion about the $6000 left to spend on the garden. A bench is yet to be
ordered. Perhaps improvements to the outdoor sign? Perhaps some art work (a cat ?) by a local
artist, e.g. Marlene Hilton- Moore? A decision on how to spend the rest of the money will wait
until next spring. Lynn and Marg will contact Marlene to see if she is interested in a project.
5. Librarian's report
Lynn reviewed the printed report.
Lynn reported positive feedback about the new hours.
Reet distributed a short paper explaining why the hours were changed. This will be sent to the
newspaper as well.
Midhurst branch will be used as an advance polling station, which will earn $1250 for the
library.
6. Correspondence
a. Ministry of Culture RE: funding investment. Extra money has been put into the funds
especially for smaller libraries.
b. Ministry of Culture RE: Library strategic development funding. More money has been put into
this as well.
c. Jane Hay RE: meeting room use. She would like to have a reduced fee for use of the Midhurst
Library room to run her music programme. Request denied because we cannot make an
exception.
d. Anita Giffin RE: Minesing hours. A suggestion about opening at 9am will be taken under
advisement.
7. Accounts / Finance
a. Invoices:
Moved by: Katy Austin
Seconded by: Muriel Van Vugt
07-29
That the following invoices on the Council cheque register be approved for payment:
July 3, 2007 — in the amount of $6,840.99
July 30, 2007 — in the amount of $18,455.35
August 23, 2007 — in the amount of $12,164.79
Carried
8. New business
a. Evaluation of Chief Librarian: due anytime. Committee (Linda, Muriel, Reet) will set a date to
meet and a review date.
Elmvale workroom re- configuration. A crack in the floor seam needs to be repaired, and the
entire room needs to be reconfigured for more productive use.
Lynn will draft up a suggested plan for improvement in consultation with staff.
c. Policies & planning for future accreditation. Lynn will ask Donna to help with a gap analysis.
9. Next meeting — October 9 in Minesing (if available — Lynn will confirm)
10. Miscellaneous:
Marg suggested that there is a local person who may provide some archival information or anecdotes
about the origins of the Elmvale Library. Reet and Lynn will write her a formal letter asking her to
write some highlights, or perhaps ask about having someone interview her. Marg will assist.
Katy asked for more book reports for the newspapers.
Marg thanked Linda for inviting us to her home in June.
OLA conference is January 30- Feb.2. Lynn will book 2 rooms now.
11. Adjournment
Moved by: Marg Campbell
Seconded by:
07-30
That the meeting of the Springwater Township Public Library Board adjourn at 8:50 p.m.
Carried
Springwater Library Board Meeting
October 9, 2007
Minesing Branch — 7pm.
Attendance:
Reet Skelton, Chair Dave Snedden
Katy Austin Marg Campbell
Claude Richardson Muriel Van Vugt
Linda Collins, Council representative
Reg Cowan, Council representative
Also present: Lynn Patkau, Chief Librarian
Regrets: Donna Kenwell
1. Call to order:
Moved by: Dave Snedden
Seconded by: Claude Richardson
07 -31
That the meeting of the Springwater Township Public Library Board come to order at 7:03 pm.
Carried
2 Approval of the minutes:
Moved by: Reg Cowan
Seconded by: Marg Campbell
07 -32
That the minutes of the Springwater Township Public Library Board meeting held on
September 11, 2007 be approved.
Carried
4. Matters arising from the minutes:
a. Midhurst renovation — update:
Lynn met with Paul Flindell and Ron Belcourt to review the tenders. Jeffery Architect was the
successful bidder for the project. Lynn has met briefly with John Jeffery to review the project.
She found the architectural drawings and gave them to him to study. She is contacting the
Trillium Foundation regarding an extension to the project.
b. Evaluation of Chief Librarian — Oct. 18 Muriel, Linda, Reet and Lynn will meet in Midhurst
c. OLA Conference — January 30 — Feb. 1: Muriel, Claude, Lynn and possibly Dave are interested
in attending.
5. Librarian's report
Lynn reviewed the printed report.
The Advance Poll at Midhurst raised $1250 for the library.
Lynn will be doing the powerpoint presentation on the summer reading project
to Springwater Council on Oct. 15. Library Board members were encouraged to
attend.
Reet noted that a letter has been drafted to Marg Jacobs asking her to write her memoirs of the
early years of the Flos - Elmvale Public Library. Marg also suggested she be videotaped.
Claude asked if there is a local history section in the library; Lynn said what the library has is
filed in the history section of the collection. She tries to purchase local histories as they become
available.
Reet noted that there has never been a campaign asking people to donate to the library anything
that might be of use for local history. Claude volunteered to draft a letter to be sent to the
newspaper; he will bring it to the next meeting for consideration.
Dave will report at the next meeting of a possible opportunity for funding a local history
collection.
6. Correspondence
a. Ministry of Culture RE: operating grant — The Ministry has received all required documents and
we should be receiving our operating grant shortly. The basic grant is $28,500.
b. OLBA: Leadership by design workshops — notification of one hour workshops for board
members on Financial Literacy in audio conference format. The cost is $54 per site.
The dates are October 17, November 14, and January 23. Katy, Linda, Lynn and Dave will
attend on Oct. 17 in Elmvale at 7:00.
7. Accounts I Finance
a. Invoices:
Moved by: Muriel Van Vugt
Seconded by: Linda Collins
07-33
That the following invoices on the Council cheque register be approved for payment:
October 1, 2007 — in the amount of $5,664.18
Carried
Budget for 2008 : Lynn explained the various figures.
• Under "Training and Development for Staff', Reg suggested and all agreed that we
change the amount from $300 to $1300 ".
• Also, change "Conferences" from $1800 to $2300, and "Miscellaneous" from $500 to
$1000.
• Add to 2008 Capital Budget: #3 External Signage $10,000 (possibly from reserve
funds).
Lynn will pass on the changes to the treasurer.
8. New business
a. Policies & planning for future accreditation — Donna Kenwell has agreed to work on this with
Lynn after the provincial election.
b. SOLS Trustee Council meeting — November 3 (Saturday) in Barrie 10am — 1pm. Donna and
Muriel will be attending.
c. Tuesday coffee break at Elmvale Branch — Staff would like to offer coffee on Tuesdays at the
Elmvale Branch to raise awareness and collect donations for local concerns (e.g. Food Bank,
Scarlet Turner, Dominican Republic Mission, Canadian Foodgrains Bank). Approval was given
to proceed.
9. Next meeting — November 13 Midhurst Branch — 7pm
10. Miscellaneous:
Katy said she would continue looking for more contributions to "Read Any Good
Books Lately ? ".
October 16 is authors' night at MacLaren Arts Centre in Barrie.
Marg and Lynn plan to contact Marlene Hilton Moore, a Hillsdale sculptor, about
the possibility of a cat sculpture/bench outside the Elmvale branch.
11. Adjournment
Moved by: Dave Snedden
07-34
That the meeting of the Springwater Township Public Library Board adjourn at 8:35 p.m.
Carried
TOWNSHIP OF ORO- MEDONTE
REPORT
Dept. Report No. BP 2007 -045
To: Council
Prepared By:
Bruce Hoppe
Subject:
Department:
Council v
Gary Boyd, request for two
Building /Planning
dwellings, Part of Lot 16,
C. of W.
Concession 7 ( Medonte),
Township of Oro - Medonte,
Date: October 24, 2007
Motion # j
206 Moonstone Road West
R.M. File #:
Date: 'a`j , `a0�
Roll #: 020 005 014
BACKGROUND:
\14,t A QA "ne -1,.
The subject property isapproximately 96 acres (39 ha), and is located on the north side of
Moonstone Road, cormer of Lime 9 Setith amd Ridge Rati . There is an existing dwelling on the
property, which was constructed in approximately 1860. The applicant is proposing construction of a
new dwelling, and is requesting Council's permission to temporarily reside in the existing dwelling,
which will be demolished after completion of the new home.
The Township's Comprehensive Zoning By -law 97 -95 only permits one dwelling per property,
therefore permission is required in order to allow the new permit to be issued prior to demolition of
the existing dwelling.
DISCUSSION:
The Township has historically considered these situations on a case -by -case basis, and allowed
owners to temporarily reside in existing dwellings or trailers and allow for a building permit to be
issued for a new dwelling. Council's permission is required due to the fact that the Township's
Zoning By -law only allows one dwelling per property. Council has historically required that the owner
enter into an agreement stipulating the terms of the approval that are required with the registered
owners, which ensures compliance after the new dwelling is complete. A twelve month timeframe
has been granted in the past in these cases, and a financial deposit is required to ensure
compliance.
The applicant's request is appended to this report.
f
A $20,000 security deposit is required by the Township prior to issuance of a building permit for the
new dwelling. These funds have been received by the Township.
1. THAT Report No. BP 2007 -045 be received and adopted.
2. That Council authorizes the request of Gary Boyd to temporarily reside in the existing dwelling for
a maximum twelve month period while the new dwelling is being constructed.
3. That the Clerk bring forward to appropriate by -law authorizing the attached agreement to this
effect.
Respectfully submitted,
CP
Bruce HoppIP, RPP
Director of Building and Planning Services
C.A.O. Comments:
Date:
C.A.O. I Dept. Head
-2-
G. Boyd
K. & S. Hamilton
206 Moonstone Road West
R.R.` #4
Coldwater, Ontario
LOK 1E0
September 10, 2007
Mr. Bruce Hoppe
Director of Building & Planning
Township of Oro-Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Dear Mr. Hoppe:
RE: W PT LOT 16 - CONCESSION 7 - 206 MOONSTONE ROAD WEST
i
I will be applying for a building permit to erect a Guildcrest modular home on the above noted property in the
township of Oro- Medonte.
I am writing in application for my daughter and son -in -law to continue to reside in the existing home until the
new home is in place and ready for occupancy. Once the new home is ready for occupancy the existing home
will be demolished as per the final agreement approved by Council.
I understand that this type of agreement requires a letter of credit in the amount of $20,000.00 to be retained by
the Township until I/we fulfill said agreement, before I /we can apply for a building permit. Please find attached
a letter of credit in the amount of $20,000.00 from Scotia Bank quoting my daughter's (Shelby Hamilton)
information as she and her husband are purchasing the home and residing in it. I am the registered land owner
and therefore submitting this letter of application.
Should you require anything further, I can be reached at (705) 835 -2247 and Shelby and Ken can be reached at
(705) 835 -0946. We thank you for your attention to this matter and look forward to receiving your response so
we can proceed to obtain a temporary use permit and submit our completed application for a building permit.
Yours truly,
Gary Boyd --
2Shelby H ion & Ken Hamilton
enclosure
1. That I am the registered owner of fart of Lot 16 Con 7 being more particularly described as 206
Moonstone Road West Medame.
1 That I have applied to the Council of the Corporation of the Township of Oro- Medonte for
permission to temporarily reside in our existing dwelling on the above - mentioned lands, at the
same time as a new dwelling is tinder construction on those same lands„ wherein such procedure is
not provided for under the provisions of the Township of Oro- Medonte's Zoning By -law as
amended.
3. That L hereby acknowledge that permission has been given by the Council of the Corporation of
the Township of Oro- Medonte subject to the following provisions.
a) That such permission is granted for the twelve month period from permit issuance or
until completion of the proposed new dwelling, whichever is the lesser period of
time; and
b) That on completion of the new dwelling, as evidenced by a provisional Occupancy
Certificate, the existing dwelling is to be removed within one month to the
satisfaction of the Township's Chief Building Official; and
c) That application to the Township of Caro- Medonte for a temporary use permit will be
made forthwith (Fee $100.00)
&. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township
of Oro- Medonte until the above - mentioned conditions are fulfilled to the sole satisfaction of the
Township.
a) Failure to comply with the aforementioned conditions will result in the Corporation
of the Township of Cho- Medome redeeming the certified funds at its sole
discretion.
5. That I hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein, shall release
and save harmless the Corporation of the Township of Oro- Mcdonte from pursuing such litigation,
as may be necessary to secure compliance or conformity with any applicable Municipal By -law or
provincial Regulation as may be provided for.
7. 1 hereby covenant and agree to indemnify and save harmless the Townslup of Oro-M from
all costs, claims, liability and actions which may result or arise from the issuance of the building
permit or the entering into of this agreement,
Witness Clerk, I. Doughts Irwin
Mayor, H. S. Hughes
)96-1
TOWNSHIP OF ORO- MEDONTE
.0.
Dept. Report No.
RC2007 -22
To: Council
Prepared By: Shawn Binns
Council
C. of W.
Motion #
Date:
Subject:
Price Park Tree Concerns
Department:
Parks and Recreation
Date: October 22, 2007
R.M. File #:
Roll #:
Staff have received a complaint from the residents of 1872 Horseshoe Valley Road regarding the concern of
failing limbs from the trees bordering the south property boundary of Price Park. The concerns are around
safety and damage to property. There are two properties adjacent to the southern boundary of the park where
there are sixteen (16) large balsam poplar trees within five (5) feet of the property line.
Staff investigated the concerns and determined that there is a safety concern and concern for damage to
property from the trees bordering the south side of the park. The issues are as follows:
1) Balsam Poplar is a weak tree which experience "die back" from the crown at maturity. This causes a
risk for limbs to fall, which is increased in high winds. The trees in question are mature measuring over
forty (40) feet tall with a diameter of approximately four (4) feet.
2) Two properties border the park. In the event of a limb or tree failing, the risk of property damage is
highly probable.
3) The trees cause a public safety concern.
In discussion with the Public Works Superintendent the trees could be taken down internally by public works
staff. It is recommended that the sixteen (16) balsam poplar trees be removed.
As the trees provide a buffer to surrounding properties; it is also recommended that consideration be given to
planting maple or oak trees in the 2008 budget deliberations.
RECOM
1. That Report No. #RC2007 -22 be received and adopted.
2. That staff be authorized to remove the sixteen balsam poplar trees along the south border of Prices Park.
3. That during the 2008 budget deliberations, consideration be given to planting maple or oak trees at Price
Park.
4. And further that the adjacent property owners be notified of Council's decision.
Shawn Binns
Manager of Recreation and Community Services
C.A.O. Comments:
Date:
C.A.O. / Dept. Head
Committee of Adjustment Minutes 1-71
Thursday October 18, 2007, 9:30 a.m.
In Attendance: Member Michelle Lynch, Member Rick Webster, Member
Bruce Chappell, Member Garry Potter, Secretary- Treasurer Adam Kozlowski
Absent: Chairperson Lynda Aiken
1. Communications and Correspondence
i. Correspondence to be addressed at the time of the specific hearing.
ii. Appointment of Acting Chair for October 18, 2007 Committee of
Adjustment Hearing
Motion No. CA071018 -1
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Bruce Chappell
Michelle Lynch be appointed as Acting Chair for the October 18, 2007 Committee of
Adjustment Hearing.
2. Disclosure of Pecuniary Interest
None declared.
Carried ".
Committee of Adjustment - October 18, 2007
Page 1
3. Hearings:
dt �t
9:30 2007 -B -30 James Gray
W. Pt. of Lot 5, Con. 5
2815 Line 4 North
(Former Township of Oro)
In Attendance: Corine Gray, Applicant
Secretary- Treasurer Adam Kozlowski received correspondence from James & Corine Gray,
dated October 1, 2007, with a request that said letter be forwarded to Council.
Motion No. CA071018 -2
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Bruce Chappell
"Committee grant Provisional Consent to Application 2007 -B -30, where a block of land having an
area of 0.04 hectares shall be conveyed from 2815 Line 4 North to 1058 Bass Lake Sideroad,
subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed parcel
be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for
the parcel severed, for review by the Municipality;
3. That the severed lands be merged in title with 1058 Bass Lake Sideroad, and that the
provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the subject lands;
4. That the applicants solicitor provide an undertaking that the severed lands and the lands
to be enhanced will merge in title;
5. That the applicant apply for and obtain a rezoning on the subject lands, where the parcel
to be conveyed from 2815 Line 4 North to 1058 Bass Lake Sideroad be rezoned from the
(MAR2) Zone to the (1) Zone to accurately reflect the intended land use;
6. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried ".
Motion No. CA071018 -3
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Bruce Chappell
"The Committee of Adjustment request that Council waive the $900 fee for the Consent
Application, and the $600 fee for the Rezoning Application (as a condition of consent) for 2007 -6-
30
..Carried."
Committee of Adjustment- October 18, 2007
Page 2
9:45 2007 -B -29 Roger & Patricia Weisman
Lot 1, Conc. 1
3348 Ridge Road W.
(Former Township of Oro)
In Attendance: Roger Weisman, Applicant
Motion No. CA071018 -4
BE IT RESOLVED that:
Moved by Bruce Chappell, seconded by Rick Webster
"Committee grant Provisional Consent to Application 2007 -B -29, where a strip of land
having an area of 0.069 hectares shall be conveyed from 3348 Ridge Road West to
3266 Ridge Road West, subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the
severed parcel be prepared by an Ontario Land Surveyor be submitted to the
Secretary- Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
3. That the severed lands be merged in title with 3266 Ridge Road West, and that
the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to
any subsequent conveyance or transaction involving the subject lands;
4. That the applicants solicitor provide an undertaking that the severed lands and
the lands to be enhanced will merge in title;
5. That the conditions of consent imposed by the Committee be fulfilled within
one year from the date of the giving of the notice.
Carried ".
Committee of Adjustment- October 18, 2007
Page 3
10:00 2007 -A -27 Blanche & Gary Johnston
Plan 798, Lots 7 & 8
13 O'Connell Lane
(Former Township of Oro)
In Attendance: Gary Johnston, Applicant
Motion No. CA071018 -5
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Bruce Chappell
"Committee approve Minor Variance 2007 -A -27, being to grant a reduction for the
interior side yard setback from 2 metres to 1 metre, and to reduce the front yard setback
from 7.5 metres to 6.73 metres for the construction of a detached accessory building
having a floor area of 61.3 square metres, subject to the following conditions:
1. That an Ontario Land Surveyor provide verification to the Township of
compliance with the Committee's decision by 1) pinning the footing and 2)
verifying in writing prior to pouring of the foundation by way of survey /real
property report so that::
a) the detached garage be located no closer than 6.73 metres from the front
lot line
b) the detached garage be no closer than 1 metre to the east interior side lot
line
2. That the applicant enter into a Site Plan Agreement with the Township, including
removal of the Holding Provision;
3. That the applicant receive any necessary permits and /or approvals from the Lake
Simcoe Region Conservation Authority, if required;
4. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and binding,
as provided for within the Planning Act R.S.O. 1990, c.P. 13.
5. That the applicant removes the existing shed located at the front of the subject
property within one year of the date of this decision.
Carried ".
Committee of Adjustment - October 18, 2007
Page 4
IJ J-J
10:15 2007 -A -28 Jason & Crystal Cooke
Plan M367, Blocks 82 & 83
3358 Line 6 North
(Former Township of Oro)
In Attendance: Jason Cooke, Applicant
Motion No. CA071018 -6
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Bruce Chappell
"Committee approve Variance Application 2007 -A -28, where the rear yard setback of
the subject lands shall be reduced from 7.5 metres to 6 metres to accommodate an
existing 23.7 square metre deck, subject to the following conditions:
1. That Committee recognize the existing deck, and that said deck shall be setback
no closer than 6 metres from the rear lot line;
2. That the setbacks be in conformity with the dimensions as set out in the application
and on the sketches submitted with the application and approved by the
Committee;
3. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and binding,
as provided for within the Planning Act R.S.O. 1990, c.P. 13.
Carried ".
Committee of Adjustment- October 18, 2007
Page 5
10:30 2007 -A -29 Jo -Ellen Robinson
Lot 12, Conc. 2
144 Line 2 North
(Former Township of Oro)
In Attendance: Jo -Ellen Robinson
Motion No. CA071018 -7
BE IT RESOLVED that:
Moved by Rick Webster, seconded by Bruce Chappell
"Committee grant Minor Variance 2007 -A -29, being a minor variance to reduce the front
yard setback from 8 metres to 3.84 metres for an enclose entrance subject to the
following conditions:
1. The proposed "enclosed entrance" at the front of the proposed dwelling shall be
setback no closer than 3.84 metres from the front property line, and that a
Ontario Land Surveyor provide verification to the Township of compliance with
Committee's decision;
2. That the setbacks be in conformity with the dimensions as set out in the application
and sketches submitted and approved by the Committee.
3. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and binding,
as provided for within the Planning Act R.S.O. 1990, c.P. 13.
Carried ".
Committee of Adjustment- October 18, 2007
Page 6
4. Other Business
i. Adoption of Minutes from September 20, 2007 Committee of Adjustment
Hearing
Motion No. CA071018 -8
BE IT RESOLVED that:
Moved by Rick Webster, seconded by Garry Potter
"That the minutes for the September 20, 2007 Committee of Adjustment Meeting be
adopted as printed and circulated
...Carried."
5. Adjournment
Motion No. CA071018 -9
BE IT RESOLVED that:
Moved by Bruce Chappell, seconded by Garry Potter
"We do now adjourn at 10:50 am
.. Carried."
(NOTE: A digital recording of this meeting is available for review.)
Acting Chairperson
Michelle Lynch
Secretary- Treasurer
Adam Kozlowski
Committee of Adjustment- October 18, 2007
Page 7
2815 Line 4 North,
RR # 1, Shanty Bay, ON
LOL 2L0
October 1, 2007
Dear John and June,
We are writing to officially confirm our intent to donate a small parcel of land from our
property at 2815 Line 4 North to the West Oro Baptist Church Cemetery Board at 1058
Bass Lake Sideroad. The Board had asked to purchase this small area of .04 hectares in
order to square off their lot. We are happy to donate this designated area in the North
West corner of the cemetery to be used by the board for future development of the
cemetery. We are not requesting any financial compensation for this land.
The Cemetery Board has agreed to assume all costs that are involved regarding the
transfer of this property. Any costs from the Township of Oro - Medonte or any other
costs that are required in order to make this block of land part of the cemetery property
are to be paid by the Cemetery Board.
We sincerely hope that this donation will benefit our community both now and in the
future.
Sincerely,
James and Corine Gray Yf
ORO- MEDONTE
RECREATION TECHNICAL SUPPORT GROUP C
MINUTES
Thursday, September 6n, 2007 @ 7:00 p.m.
Administration Centre
Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel
Coutanche, Ted Duncan, Reta Regelink, Mac Shiells,
Regrets: Carolyn Tripp, Bob Gregory
Staff Present: Shawn Binns, Manager of Recreation & Community Services
Chair: Councillor John Crawford called the meeting to order at 7:05 p.m.
1. Adoption of Agenda
RTS090607 -01:
Moved by Ted Duncan, Seconded by Reta Regelink
It is recommended that the agenda for the Oro - Medonte Recreation Technical Support
Group meeting of Thursday, September tin, 2007 be adopted as amended.
Carried
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Minutes:
RTS090607 -02:
Moved by Reta Regelink, Seconded by Ted Duncan
It is recommended that the Minutes of the Oro - Medonte Recreation Technical Support Group
meeting of Wednesday, August e, 2007 be adopted as amended.
Carried
4. Deputations:
None
5. Items for Consideration/Discussion:
None
6. Correspondence:
None
U
,) C
7. Unfinished Business:
(a) Community Hall Funding Update
Shawn informed that at the Community Hall Board meeting of August 27, 2007.
The Hall Boards were asked to prepare a report on their usage, successes, and
challenges as it relates to the individual halls. The Hall Boards are to provide the
report to the Recreation Department at the next hall board review and then will
review as by the Recreation Technical Support Group.
Moved by Ted Duncan, Seconded by Mac Shiells
It is recommended that the verbal update on community hall funding presented by Shawn
Binns be accepted.
Carried
(b) Playground Updates
Shawn reported that the playground installations in Arbourwood and Ramey
Memorial Park are now completed. Community volunteers aided with the
installation. Both were well received. The group was updated by Mayor Hughes
and Councilor Crawford on the playground for the Harbourwood Community
which is to be installed in Shelswell Park.
RTS090607 -04:
It is recommended that the verbal update on playground development given by Shawn
Binns be accepted.
Carried
8. New Business:
(a) HVPOA Correspondence
Shawn Binns, Mac Shiells, and Councillor Coutanche, gave a brief background on
the requests for a park at the 0 line in Horseshoe Valley. Shawn discussed that
there may be suitable location for a natural outdoor rink adjacent to the firehall,
the issue would be parking to ensure vehicles would not block emergency
vehicles at the Firehall. Mac Shiells indicated that the HVPOA was looking to get
a Township Account established to enable them to commence fundraising.
Additional discussion took place on the development of a conceptual plan for the
4t" line park being referred to the 2008 budget deliberations along with the
request of for the fitness trail.
RTS090607 -05
Moved by Reta Regelink, Seconded by Ted Duncan
It is recommended that the correspondence dated August 3, 2007 received from the
Horseshoe Valley Property Owners Association be received.
That the HVPOA liaise with the Parks and Recreation and Fire Departments to investigate
the possibility of creating an outdoor rink using community volunteers and natural snowpack
adjacent to the firehall.
And further that the request for the fitness trail be referred to the 2008 budget deliberations.
Carried
(b) Master Plan Review
Discussion (see attachment # 1)
i c _
9. Action Items
a) Facility Feasibility Study and Conceptual Plan for Guthrie
b) Policy for Parkland Acquisition
- Requirements of Developers
-Cash in Lieu
c) Coordination of Sports Groups
d) Map of Parks and Trails
e) Review policy for Capital Parkland Development
f) Review of Mission and Vison for Parks and Recreation Services in Oro - Medonte
Note: Action items will be prioritized and broken down into a critical path at next meeting
10. Evaluation of Functioning
Discussion
Recommendations for future meetings
• Limit the number of deputations as per policy
• Do not sign the motions at the beginning of meeting by have a mover and seconder as
they are presented.
11. Next Meeting
Next Meeting October 11, 2007Administration Office
12. Adjournment
RTS090607 -06
Motion by Ted Duncan, Seconded by Mac Shiells
It is recommended that we do now adjourn at 9.28 p.m.
Carried.
The next meeting will be held on Thursday, October 11 `" at 7.'00 pm in the Robinson Room of the Administration
Centre.
Attachment #1
Discussion on Strengths, Challenges, Weaknesses and Goals
Strengths/ Assets
Rural Community
Large amounts of green space and trails
Many Community Groups
Volunteers
Parks/Facilities
Private Recreation and Event Hosting facilities
Fair grounds, equestrian centre, ski, golf, bike, farms
Community Halls
Service Clubs
Joint Use Agreement with SCDSB
Challenges
Rural Community no centre
Aging Facilities (Arena, Halls)
Getting people engaged in their community
Proximity to Barrie and Orillia
Geography distance between locations
Long Term Planning
Lack of Identity for residents
(known for hamlets not Township as a whole)
No High Schools
Goals
Proximity to cities (Barrie and Orillia)
Arena
Tourism
Ski, Golf, Lakes, Trails,
Master Plan and Parkland Secondary Study
Trails
County Forests
Copeland Forests
Bass Lake Provincial Park
Balance facilities north and south
Communication to residents
No Map of Facilities
Increased demand for services
Fundraising and Volunteers for CSO's
Inconsistent application of policies
Impacts of County IGAP study
Trends in population and work
Undertake facility feasibility study and initiate conceptual design for
Guthrie
2. Develop a comprehensive trail and parkland map as well as on line
application
3. Develop a coordination of sports groups to assist in capacity building
ensuring sustainability
4. Develop a policy on parkland acquisition
a. Requirements of Developers
b. Cash in Lieu
5. Review Mission and Vision for Parks, Recreation and Community
Services
6. Review Policy on Parkland /Community Halls/Facility Capital
Improvements
} a
TOWNSHIP OF ORO- MEDONTE ;Y
PLANNING ADVISORY COMMITTEE MINUTES
2006 -2010 TERM
October 22, 2007, 7:42 p.m.
Council Chambers
Present: Council Representatives
Public Representatives
Mayor H.S. Hughes
Linda Babulic
Deputy Mayor Ralph Hough
Roy Hastings
Councillor Mel Coutanche
Mary O'Farrell- Bowers
Councillor Terry Allison
Larry Tupling
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets:
Tom Kurtz
Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn
White, Senior Planner; Janette Teeter, Deputy Clerk
Also Present: Trudy Paterson, Skelton Brumwell & Associates Inc.; Tim Crawford;
Andria Leigh, MHBC Planning; Ron Loibl
1. Opening of Meeting by Chair.
Deputy Mayor Hough assumed the chair and called the meeting to order.
2. Adoption of Agenda.
Motion No. PAC071022 -1
Moved by Mary O'Farrell- Bowers, Seconded by Larry Tupling
It is recommended that the agenda for the Planning Advisory Committee meeting of
Monday, October 22, 2007 be received and adopted.
Carried.
3. Declaration of Pecuniary Interest and the General Nature Thereof — in
Accordance with the Act.
None declared.
4. Minutes of Previous Meetings — September 24, 2007. )-
Motion No. PAC071022 -2
Moved by Roy Hastings, Seconded by Larry Tupling
It is recommended that the minutes of the Planning Advisory Committee Meeting held on September
24, 2007 be received and adopted.
Carried.
5. Planning Applications.
a) Memorandum presented by Bruce Hoppe, Director of Building and Planning Services, Re:
Official Plan and Zoning By -law Amendment for CRA Development (Tim Crawford), Concession
9, Part of Lot 26 (Oro), South side of Springhome Road Applications 2004- OPA -03 and 2004 -
ZBA-04.
Motion No. PAC071022 -3
Moved by Roy Hastings, Seconded by Linda Babulic
It is recommended that
1. The following correspondence presented by Bruce Hoppe, Director of Building and Planning
Services re Official Plan and Zoning By -law Amendment for CRA Development (Tim Crawford),
Concession 9, Part of Lot 26 (Oro), Township of Oro - Medonte, south side of Springhome Road
be received:
memorandum correspondence from Bruce Hoppe, dated September 21, 2007,
correspondence dated September 17, 2007 from Jackie Burkart, Senior Planner, Lake
Simcoe Region Conservation Authority, and
memorandum correspondence dated September 13, 2007 from Shawn Binns, Manager of
Recreation and Community Services.
2. That it is Recommended to Council That Official Plan Amendment (2004- OPA -03) and Zoning
By -law Amendment Application (2004 - ZBA -04) be approved for Lots 1 to 6, as outlined in the
Preliminary Lot Development Plan dated August 31, 2007 by Skelton Brumwell & Associates
Inc., for CRA Development (Tim Crawford), that would designate lands described as
Concession 9, Part of Lot 26 (Oro), Township of Oro - Medonte, on Schedule A of the Official
Plan from Rural and Environmental Protection Two Overlay Designations to Shoreline, and
rezone lands on Schedule A5 of the Zoning By -law 97 -95 from Agricultural /Rural (A/RU) to
Shoreline Residential (SR) Zone, subject to a Holding (H) Zone, removal of which shall only be
done after an appropriate Site Plan Agreement has been entered into regarding the preservation
of trees and timing of site development.
3. That Official Plan Amendment (2004- OPA -03) and Zoning By -law Amendment Application
(2004 - ZBA -04) be approved for Block 7, as outlined in the Preliminary Lot Development Plan
dated August 31, 2007 by Skelton Brumwell & Associates Inc., for CRA Development (Tim
Crawford), that would designate lands described as Concession 9, Part of Lot 26 (Oro),
Township of Oro - Medonte, on Schedule A of the Official Plan from Rural and Environmental
Protection Two Overlay Designations to Environmental Protection Two Overlay Designations,
and rezone lands on Schedule A5 of the Zoning By -law 97 -95 from Agricultural /Rural (A/RU) to
Environmental Protection (EP) Zone.
Defeated.
Planning Advisory Committee Meeting
October 22, 2007, Page 2
}
Motion No. PAC071022 -4
Moved by Linda Babulic, Seconded by Larry Tupling
It is recommended that
1. The following correspondence presented by Bruce Hoppe, Director of Building and
Planning Services re Official Plan and Zoning By -law Amendment for CRA
Development (Tim Crawford), Concession 9, Part of Lot 26 (Oro), Township of Oro -
Medonte, south side of Springhome Road be received:
memorandum correspondence from Bruce Hoppe, dated September 21, 2007
and October 22, 2007,
correspondence dated September 17, 2007 from Jackie Burkart, Senior Planner,
Lake Simcoe Region Conservation Authority, and
memorandum correspondence dated September 13, 2007 from Shawn Binns,
Manager of Recreation and Community Services.
2. That it is Recommended to Council That Official Plan Amendment (2004- OPA -03)
and Zoning By -law Amendment Application (2004 - ZBA -04) be approved for Lots 1
to 6, as outlined in the Preliminary Lot Development Plan dated October 2, 2007 by
Skelton Brumwell & Associates Inc., for CRA Development (Tim Crawford), that
would designate lands described as Concession 9, Part of Lot 26 (Oro), Township of
Oro - Medonte, on Schedule A of the Official Plan from Rural and Environmental
Protection Two Overlay Designations to Shoreline, and rezone lands on Schedule
A5 of the Zoning By -law 97 -95 from Agricultural /Rural (A/RU) to Shoreline
Residential (SR) Zone, subject to a Holding (H) Zone, removal of which shall only be
done after an appropriate Site Plan Agreement has been entered into regarding the
preservation of trees and timing of site development.
3. That Official Plan Amendment (2004- OPA -03) and Zoning By -law Amendment
Application (2004 - ZBA -04) be approved for Block 7, as outlined in the Preliminary
Lot Development Plan dated October 2, 2007 by Skelton Brumwell & Associates
Inc., for CRA Development (Tim Crawford), that would designate lands described as
Concession 9, Part of Lot 26 (Oro), Township of Oro - Medonte, on Schedule A of the
Official Plan from Rural and Environmental Protection Two Overlay Designations to
Environmental Protection Two Overlay Designations, and rezone lands on Schedule
A5 of the Zoning By -law 97 -95 from Agricultural /Rural (A/RU) to Environmental
Protection (EP) Zone.
Carried.
Planning Advisory Committee Meeting
October 22, 2007, Page 3
b) Planning Report presented by Bruce Hoppe, Director of Building and Planning
Services, Re: Application for Rezoning for Laurel View Homes Inc. (Jerry
Leiderman), Blocks 67, 68, 69 & 70, Plan 51 M -741, Conc. 4, Part Lots 3 & 4 (Oro),
Township of Oro - Medonte.
Motion No. PAC071022 -5
Moved by Linda Babulic, Seconded by Roy Hastings
It is recommended that
1. Report No. BP 2007 -42, presented by Glenn White, Senior Planner re: Application
for Rezoning — Laurel View Homes Inc. (Jerry Leiderman), Blocks 67, 68, 69 & 70,
Plan 51 M -741, Conc. 4, Part Lots 3 & 4 (Oro), Township of Oro - Medonte be
received and adopted.
2. That it is Recommended to Council That Zoning By -law Amendment Application
(2006 - ZBA -12) be approved for Blocks 67 to 70 of Plan 51 M -741, Laurel View
Homes Inc., that would rezone lands on Schedule A15 of the Zoning By -law 97 -95
from Residential One (R1 *140) to a site - specific Environmental Protection Zone.
Carried.
c) Planning Report presented by Bruce Hoppe, Director of Building and Planning
Services, Re: Proposed Plan of Subdivision and Rezoning, James and Kimberley
Drury, West Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte, 1099
Old Barrie Road West, Applications 2006 - SUB -02 and 2006 - ZBA -04.
Motion No. PAC071022 -6
Moved by Larry Tupling, Seconded by Mary O'Farrell- Bowers
It is recommended that
1. Report No. BP 2007 -43, presented by Bruce Hoppe, Director of Building and
Planning Services re: Proposed Plan of Subdivision and Rezoning, James and
Kimberley Drury, West Part of Lot 11, Concession 5 (Oro), Township of Oro -
Medonte, 1099 Old Barrie Road West be received and adopted.
2. That it is Recommended to Council That Plan of Subdivision Application 2006 -
SUB-02 and Rezoning Application 2006 - ZBA -04 submitted by James and
Kimberley Drury respecting lands described as West Part of Lot 11, Concession 5
(Oro), Township of Oro - Medonte proceed to a statutory Public Meeting in
accordance with the provisions of the Planning Act.
Carried.
Planning Advisory Committee Meeting
October 22, 2007, Page 4
6. Correspondence and Communication.
None.
7. Other Business.
a) Policy review /input from Planning Advisory Committee — discussion of priorities and
topic refinement.
Motion No. PAC071022 -7
Moved by Mary O'Farrell- Bowers, Seconded by Roy Hastings
It is recommended that the verbal information presented by Bruce Hoppe, Director of
Building and Planning Services re: Policy Review /Input from Planning Advisory
Committee be received.
Carried.
b) Meeting Agenda for Planning Advisory Committee Meetings.
Larry Tupling submitted a draft motion for Committee's consideration.
Motion No. PAC071022 -8
Moved by Larry Tupling, Seconded by Roy Hastings
It is recommended that the agenda for the meetings of the Planning Advisory
Committee, Oro - Medonte, reflect a prescribed amount of time for each item and the
Chair or Members of the Committee may make reasonable adjustments.
Defeated.
Planning Advisory Committee Meeting
October 22, 2007, Page 5
8. Adjournment.
Motion No. PACO71O22 -9
Moved by Linda Babulic, Seconded by Larry Tupling
It is recommended that we do now adjourn at 9:15 p.m.
7
Carried.
Chair, Deputy Mayor Ralph Hough Director of Building and Planning
Services, Bruce Hoppe
Planning Advisory Committee Meeting
October 22, 2007, Page 6
Box Ontario
October 3, 2007
Mayor Hughes and Council
Township of Oro Medonte
Box 100,
Oro, Ontario
LOL 2X0
Dear Mayor Craig and Council
For the up coming winter season, the Orillia District Snowmobile Club requests the use
of the Oro Medonte Rail Trail from Woodland Drive through to Thunder Bridge.
A certificate of liability insurance naming the Township of Oro Medonte as insured has
been requested and will be sent directly.
Enclosed you will find a Memorandum of Understanding for you to sign.
We trust our agreement with the township is satisfactory for all parties, as we wish to
continue to serve the residents of Oro Medonte with safe snowmobile trails.
A truly, /�
Partridge (487 2929)
nt
Orillia District Snowmobile Association
Page I of I
IHC:� _a
Binns, Shawn
From:
Jim H Partridge
Sent:
Friday, October 12, 2007 11:17 AM
To:
Binns, Shawn
Cc:
Carl Arnold
Subject: Re: Revisions to letter
To: Oro - Medonte township:
Please add to my letter for use of the Oro -Med. rail trail; also the use of Unopened road allowances whithin the
township. We are currently using Line 5 North, Line 6 North, Line 9 North, and Line 11 North. Thank -you.
Jim H. Partridge
President, ODSC (Orillia District Snowmobile Club)
- - - -- Original Message - - - --
From: Binns, Shawn
To: Jim H Partridge
Sent: Friday, October 12, 2007 9:34 AM
Subject: Revisions to letter
Hey Jim,
To Follow up on our discussion from yesterday can you please add to the letter the include accessing the
following:
Unopened Road Allowances
Line 4 North
Line 6 North
Line 9 North
Line 11 North
You can send via email and I will put forward for you
THnaks
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
(705) 487 -2171
www.oro- medonte.ca
"Man does not cease to play because he grows old. Man grows old because he ceases to play" - GB Shaw
This a -mail, including any a tachmenns). maybe confidential and is intended solely for the attention and Information of the named addressee(s). If you are not the
intended recipient or have received this message in error. please notify me immediately by remm e-mail and permanently delete the original transmission from your
computer, including any atlachment(s). Any unauthorized distribution. disclosure or copying of this message and anachment(s) by anyone other than the recipient is
strictly prohibited.
ONTARIO FEDERATION OF
SNOWMOBILE CLUBS
501 Welham Road, Unit 9, Barrie, Ontario
L4N 8Z6
On this day of
lot #
1
MEMORANDUM OF UNDERSTANDING' C}.
(PLEASE PRESS HARD AND PRINT OR TYPE)
year I, the undersigned, owner /occupier of the premises that is
concession
or other in the Township
County/District/Region of do hereby give the undersigned named local snowmobile club, as a
member in good standing of the Ontario Federation of Snowmobile Clubs, hereinafter referred to as the OFSC, permission to legally
enter, establish, groom, maintain, sign and use that portion of the premises herein designated by me for the exclusive purpose of
allowing valid permitted and exempted snowmobiles and their riders to use said designated premises for snowmobiling under the
following terms and conditions:
1. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the
owner /occupier with a current OFSC certificate or this agreement shall be immediately null and void.
2. By remaining a member in good standing of the OFSC, the local snowmobile club shall be party to the OFSC's third party
liability insurance. This coverage is confirmed to the undersigned owner /occupier by signing this memorandum of
understanding on the condition no fee has been charged by the owner /occupier for the use of designated premises. The
insurance shall have adequate limits to cover land uses specified herein by the local snowmobile club and valid permitted and
exempted snowmobiles and their riders on the designated premises.
3. The designated premises shall be sketched on a separate sheet of paper or shown on an attached map and a copy of eachlboth
shall be initialed by both parties hereto and attached to each copy of this agreement.
4. It is understood that the local snowmobile club, with the owner /occupier's verbal consent on each occasion, shall have access to
the designated premises prior to and after the winter months for the purpose of opening and closing, upgrading and maintaining
the trail when there is no snow cover.
5. The local snowmobile club shall maintain that portion of the designated premises to be used by valid permitted and exempted
snowmobiles and their riders in reasonably good condition for snowmobiling purposes only; and undertake to post appropriate
signage; remove on an annual basis any litter caused by valid permitted and exempted snowmobiles and their riders; and repair
or replace property damaged by valid permitted and exempted snowmobiles and their riders on that portion of the designated
property used for snowmobiling.
6. Each party hereto shall give the other sixty (60) days prior written notice to the address below of any changes to, or cancellation
of this agreement.
7. The local Snowmobile Club, its Trail Patrol Members and Executive are hereby authorized to be the undersigned
owner /occupier's agent(s) to supervise and enforce the uses defined hereunder with respect to the designated premises in
accordance with the Trespass to Property Act R.S.O. 1990, c.T21; the Motorized Snow Vehicles Act R.S.O. 1990, c.M44; and
the Occupiers Liability Act R.S.O. 1990, c.0 -2 as amended.
LANDOWNER/OCCUPIER
LOCAL SNOWMOBILE CLUB
NAME
s 1 11i& tZ
NAME
6 f L L
ADDRESS
a--9 ;I- �
ADDRESS
J >� 19
PHONE
PHONE
Q 7 y
SIGNATURE
SIGNATURE
Ir
LOCAL, SNOWMOBILE CLUB CONTACT PERSON NAME & PHONE: 140VFSC DISTRICT GOVERNOR NAME & PHONE
cl t byt its
s 1 11i& tZ
k ":, v t P-
8
a--9 ;I- �
7,57S - --/
"The OFSC and its member clubs are committed to safeguarding your personal information provided on this form and may only be used by the
clubs to provide guidelines and procedures under which the Club and Landowner operate"
White copy — owner /occupier yellow copy — club Form date: 10/2004
oe--iOber 5, �2nn,7
7�c)t,,)n 6kr p 04, nf-o -
/4S - 6nL
%fox /OZ)
RECEIVEC
Obi b § t009
01,J I NR V o ORO- MEDONTE
TOWNSHIP
D l� a xb
- C� 6fit J � �i
G/y 6el t Cu ��hr,�2ECL a vwCCv tt e.fi .L�
pease, 66 PW& Kcl� tc a&+.t a& wf ek aoy co�.
Susan Gilby
On behalf of
On.11icti D. �� cf �ru�ww��b 1 I e e )A
a➢®1VEs BRowN7 INC.
Insurance Brokers 6 Consultants
CERTIFICATE OF INSURANCE
Hc
This certificate of insurance neither affirmatively nor negatively amends, extends or alters the coverage afforded by the
policies scheduled herein. It is furnished as a matter of information only, confers no rights upon the holder and is issued
with the understanding that the rights and liability of the parties will be governed by the original policy or policies as they
may be lawfully amended by endorsement from time to time.
Certificate Holder
Name and Address of Insured:
As per list below which forms part of this
The Ontario Federation of Snowmobile Clubs and its Member
certificate of insurance
Clubs / Oriltia District Snowmobile Club
Commercial
9 -501 Welham Road
60416035
Barrie, ON
Inclusive limits Bodily
L4N 8Z6
TYPE OF
INSURANCE
INSURER
POLICY
NUMBER
EXPIRATION
DATE
COVERAGES
LIMITS OF
LIABILITY
Commercial
Royal & Sun Alliance
60416035
10/01/08
Inclusive limits Bodily
Each Occurrence
General
Injury and Property
$1,000,000
Liability
Damage Liability
Annual Aggregate
Products/Completed
Operations
$1,000,000
Excess Liability
Lloyds through
5001373L
10101/08
$14,000,000 per
Premiere Insurance
Occurrence/
Underwriting Services
Aggregate
Inc.
Landowner: Township of Oro - Medonte, 148 Line 7, South, Box 100, Oro, ON LOL 2X0, is added as an additional
insured as per standard agreement on file with OFSC.
CANCELLATION: Should any of the above described policies be cancelled before the expiration date thereof, the Insurer
will endeavour to mail THIRTY days written notice to the Certificate Holder, but failure to mail such notice shall impose
no obligation or liability of any kind upon the Insurer.
Issued at: Toronto, Ontario
Dated: October 4, 2007
Authorized Representative
480 University Avenue, Suite 1100, Toronto, Ontario, M5C 1V2 • www.ioneshrown.com
Telephone (416) 408 -1020 • FaesimiIt (416) 408 -4317
TORONTO• CALGARY• VANCOUVER
NO. 07 -20- 370
MOVED BY: Roland AnstettSESSION September 10, 2007
SECONDED BY: Chris Peabody
Whereas by way of Regulations under the Conservation Authorities Act enacted in May of 2006 the
Province of Ontario has put in place legislation that prohibits development under certain situations and
conditions; and
Whereas the impact of this Development, Interference with Wetlands and Alterations to Shorelines
and Watercourses regulation has not been mapped out to make it clear which properties or portions of
properties are affected by the Regulation and therefore subject to a permit from the local Conservation
Authority; and
Whereas these Regulations have had the effect of greatly increasing the work load on staff of the local
Conservation Authority to the point of creating delays of several weeks or months in obtaining permits
from the Conservation Authority to allow new development; and
Whereas the Province of Ontario has made significant cuts in funding to local Conservation Authorities
which were initiated in 1995 and have continued to the point where staffing levels are now severely
affected; and
Whereas the combination of funding cuts to Conservation Authorities and the implementation of new
Regulations have put an increased workload on the staff of Conservation Authorities to the point where
the review of development proposals are delayed for unnecessarily long periods of time thereby
frustrating new development proposals for communities affected by these regulations;
Now Therefore the Council of the Corporation of the Municipality of Brockton hereby ENACTS AS
FOLLOWS;
• That the Province of Ontario revisit the funding formula currently used for Conservation
Authorities with the intent to increase the funding provided to Conservation Authorities to allow
them to enhance their staffing levels and thereby respond to development proposals in a more
timely manner.
• That in the absence of additional funding the Province of Ontario revisit the mandate of the
Conservation Authorities to ensure that said mandate is refined and streamlined so that
Conservation Authorities across the Province are able to provide timely professional service
levels within a restricted mandate; and furthermore the Province of Ontario should investigate
currently available engineering, planning, development and environmental expertise to
determine a more cost effective method of delivering services, which Conservation Authorities
are now unable to provide in a timely and effective manner. And that in the absence of such an
investigation Municipalities should be given the ability to opt out of funding of Conservation
Authorities where the local Conservation Authority is unable to provide the required services in a
timely manner.
• That this resolution be circulated to all municipalities and Conservation Authorities in Ontario for
their support.
• That a copy of all resolutions and letters in support of this request be sent to
i) Honourable David Ramsay, Minister of Natural Resources
ii) Conservation Ontario, Attention Chair Dick Horna; and
ill) The Municipality of Brockton.
CARRIED - Charlie Bagnato
Municipality of Brockton
P.O. Box 68, loo Scott St.
Walkerton, ON NOG 2Vo
Ph: 519 -881 -2223 Toll Free: 1 -877- 885 -8084 Fax: 519- 881 -2991 Email: info()brockton.ca
DISCLAIMER
This material is provided under contract as a paid service by the originating
organization and does not necessarily reflect the view or positions of the Association
of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or
agents
C�
Caviller & Company LAP
— CHARTERED ACCOUNTANTS —
Telephone (705) 445 -2020
Fax (705) 444 -5833
Email sbragg @gaviller.on.ca
The Council Members
Township of Oro - Medonte
Administration Centre
148 Line 7 S., Box 100
Oro, Ontario
LOL 2X0
Dear Sirs:
115 Forontario Street
3rd Floor, P.O. Box 130
Collingwood, Ontario gg
L
L9Y 3Z4
October 15, 2007
Plea =_. Mark Vocr Reply For The Attention 01
S. E. Bragg, B.B.A., CA
1
2!)01
Gr -1 i_D NT
We have been engaged to audit the financial statements of Township of Oro - Medonte (the
"Municipality ") for the year ending December 31, 2007.
Canadian generally accepted auditing standards (GAAS) require that we communicate at least annually
with you regarding all relationships between the Municipality and us that, in our professional judgement,
may reasonably be thought to bear on our independence.
In determining which relationships to report, these standards require us to consider relevant rules and
related interpretations prescribed by the appropriate provincial institute /ordre and applicable legislation,
covering such matters as:
(a) holding a financial interest, either directly or indirectly, in a client;
(b) holding a position, either directly or indirectly, that gives the right or responsibility to exert
significant influence over the financial or accounting policies of a client;
(c) personal or business relationships of immediate family, close relatives, partners, either
directly or indirectly, with a client;
(d) economic dependence on a client; and
(e) provision of services in addition to the audit engagement.
We have prepared the following comments to facilitate our discussions with you regarding independence
matters arising since October 30, 2006.
We are not aware of any relationships between the Municipality and ourselves that, in our professional
judgement, may reasonably be thought to bear on our independence, that have occurred from January 1,
2007 to December 31, 2007.
The total fees charged to the Municipality for audit services were $17,600 and for non -audit services
were $465 during the period from January 1, 2007 to December 31, 2007.
Canadian GAAS for audit engagements requires that we confirm our independence to the Council
Members in the context of the Rules of Professional Conduct of the Institute of Chartered Accountants of
Ontario. Accordingly, we hereby confirm that we are independent with respect to the Municipality
within the meaning of the Rules of Professional Conduct of the Institute of Chartered Accountants of
Ontario as of October 15, 2007.
Owen Sound Collin.gwood I Walkerton Mealord
This report is intended solely for the use of the Council Members, management and others within the
Municipality and should not be used for any other purposes.
We look forward to discussing with you the matters addressed in this letter as well as other matters that
may be of interest to you. We will be prepared to answer any questions you may have regarding our
independence as well as other matters.
Yours very truly
GAVILLER & COMPANY LLP
Per:
SEB/bc
2.
October 8, 2007
Mayor and Members of Council
ECEIVED
OCT 1 6 7607
0R0 - %,';E D O'4 i E
(` VVNul i
`-f
f�l
As members of the Committed of Adjustment, we are well past our first six months of
serving. It is inevitable; therefore, that we begin to see some common requests in the
types of applications for severances, minor variances and boundary adjustments. A
recurring component in many of these applications is the needless removal of healthy,
mature trees.
Each application that we hear is accompanied by a report and recommendation by
the Planning Department. As such, we acknowledge the importance of planning when
considering our decisions on the various matters.
The Oro- Medonte Official Plan was adopted as follows;
B5.1.7 Tree Preservation /Planting
The following policies apply to treed areas outside of the Environmental Protection One,
Environmental Protection Two and the Oro Moraine Natural Core /Corridor Area
designations:
a) There are wooded areas within the Township that are not within the
Environmental Protection One and Two or the Oro Moraine Natural
Core /Corridor Area designations, primarily because of their small size or their
location within the settlement areas. However, these areas also contribute to the
character of the community. It is the policy of this Plan that such areas be
retained in their natural state, whenever practical and appropriate, as a
condition of development approval.
On several occasions we have witnessed behaviour, depending on the decision of the
Committee which has and /or will result the needless distruction of healthy mature trees.
We find this to be in contravention of the Oro-Medonte Official Plan as presented
We urge Council to consider a Tree Preservation Bylaw as a means to ensure that the
Official Plan is adhered to.
In the absence of this Bylaw, The Committee requests that this matter be brought
forward at the next meeting of council and direction be provided.
Respectfully submitted by Members;
Lynda Aiken
Bruce Chappell
Michelle Lynch
Garry Potter
Rick Webster
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We, the undersigned, petition to the town council to Oro - Medonte as
follows:
To have the surface of the road know as the 8`h Line North, between
Highway 11 and the 15/16 sideroad paved due to the following
reasons:
• Excessive dust and lack of acceptable, effective dust control measures
• Deterioration of the road surface to include excessive potholes,
washboard and sinking shoulders
• On -going increased car maintenance due to road conditions
• Hazardous conditions including flying stones and rocks due to
ineffective dust control measures(effective dust control serves to
compact stones and rocks)
• Increased traffic due to events at Burl's Creek Park and Oro
Campground
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PETITION
To the Council of Oro - Medonte Township
We, the undersigned, petition to the town council to Oro - Medonte as
follows:
To have the surface of the road know as the 8"' Line North, between
Highway 11 and the 15/16 sideroad paved due to the following
reasons:
• Excessive dust and lack of acceptable, effective dust control measures
• Deterioration of the road surface to include excessive potholes,
washboard and sinking shoulders
• On -going increased car maintenance due to road conditions
• Hazardous conditions including flying stones and rocks due to
ineffective dust control measures(effective dust control serves to
compact stones and rocks)
• Increased traffic due to events at Burl's Creek Park and Oro
Campground
Name Address Signature
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PETITION
To the Council of Oro - Medonte Township
We, the undersigned, petition to the town council to Oro - Medonte as
follows:
To have the surface of the road know as the 8th Line North, between
Highway 11 and the 15/16 sideroad paved due to the following
reasons:
• Excessive dust and lack of acceptable, effective dust control measures
• Deterioration of the road surface to include excessive potholes,
washboard and sinking shoulders
• On -going increased car maintenance due to road conditions
• Hazardous conditions including flying stones and rocks due to
ineffective dust control measures(effective dust control serves to
compact stones and rocks)
• Increased traffic due to events at Burl's Creek Park and Oro
Campground
Name Address Signature
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2007 -114
A By -law to authorize certain capital works of The Corporation of the Township of
Oro - Medonte (The Municipality); to authorize the submission of an application to
the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital
works; to authorize temporary borrowing from OIPC to meet expenditures in
connection with such works; and to authorize long term borrowing from OIPC for
such works through the issue of debentures
WHEREAS the Municipal Act, 2001, ( Ontario) S.O.2001, c.25 as amended, (the Act)
provides that a municipal power shall be exercised by by -law unless the municipality is
specifically authorized to do otherwise;
AND WHEREAS it is now deemed to be expedient to authorize for the municipal
purposes of the Municipality the new capital works described in column(2) of Schedule
"A" (individually a "Project", collectively the "Projects ") attached hereto and forming part
of this By -law ( Schedule "A ") in the amount of the estimated expenditure set out in
column (3) of Schedule "A ", subject in each case to approval by OIPC of the financing
for such Projects that will be requested by the Municipality in the Application as
hereinafter described;
AND WHEREAS in accordance with Section 4 of Ontario Regulation 403/02, the
Council of the Municipality has had its Treasurer update its most recent debt and
financial obligation limit received from the Ministry of Municipal Affairs and Housing ( as
so updated, the "Updated Limit"), and, on the basis of the authorized expenditure for
each Project as set out in column (3) of Schedule "A" ( Authorized Expenditure "), The
Treasurer has calculated the estimated annual amount payable in respect of each
Project (collectively the "Project Limits ") and has determined that the aggregate of the
Project Limits does not exceed the Updated Limit, and accordingly the approval of the
Ontario Municipal Board under the Ontario Municipal Board Act ( Ontario), as amended,
is not required before any such Project is authorized by Council;
AND WHEREAS subsection 405(1) of the Act provides that a municipality may
authorize temporary borrowing to meet expenditures made in connection with a work to
be financed in whole or in part by the issue of debentures if,
(a) the municipality is an upper -tier municipality, a lower -tier municipality in a County
or a single -tier municipality and it has approved the issue of debentures for the
work;
(b) the municipality is a lower -tier municipality in a regional municipality and it has
approved the work and the upper -tier municipality has approved the issue of
debentures for the work; or
(c) the municipality has approved the issue of debentures for another municipality or
a school board under section 404;
AND WHEREAS subsection 405(4) of the act provides that a municipality may delegate
the power set out in subsection 405(1) to the Head of Council, to the Treasurer, or to
both of them;
AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a
debt for municipal purposes, whether by borrowing money or in any other way, and may
issue debentures and prescribed financial instruments and enter prescribed financial
agreements for or in relation to the debt;
AND WHEREAS the act also provides that a municipality shall authorize long term
borrowing by the issue of debentures or through another municipality under section 403
or 404 of the Act;
AND WHEREAS OIPC has invited Ontario municipalities desirous of obtaining
temporary and long term debt financing in order to meet capital expenditures incurred
after December 31, 2003 in connection with eligible capital projects to make application
to OIPC for such financing by completing and submitting an application on the form
provided by OIPC (the "Application ");
AND WHEREAS the Municipality has submitted an application to OIPC to request
financing for the Projects by way of long term borrowing through the issue of debentures
to OIPC and by way of temporary borrowing from OIPC pending the issues of such r
debentures;
AND WHEREAS OIPC has accepted and has approved the municipality's application;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
The Council of the Municipality hereby confirms, ratifies and approves the
completion by the Treasurer of an Application and the submission by such
authorized official of an Application, duly executed by such authorized official, to
OIPC for the financing of the Projects in the maximum aggregate amount of
$500,000 substantially in the form of Schedule "B" hereto and forming part of this
by -law, with such changes thereon as such authorized official approved.
2. (a) Construction of each Project in the amount of the respective estimated
Authorized Expenditure set out in column (3) of schedule "A" is hereby
approved and authorized;
(b) Any one or more of the Mayor and the Treasurer are hereby authorized to
conclude contracts on behalf of the Municipality for the construction of the
Projects in accordance with the Municipality's usual protocol;
(c) Where applicable, the Engineer of the Municipality will forthwith make such
plans, profiles and specifications and furnish such information as in the
opinion of the engineer is necessary for the construction of the Projects;
(d) Where applicable, the construction of the Projects shall be carried on and
executed under the superintendence and according to the direction and
orders of such Engineer.
3. The Mayor and the Treasurer are hereby authorized to negotiate and enter into,
execute and deliver for and on behalf of the Municipality a financing agreement
(a "Financing Agreement') with OIPC that provides for temporary and long term
borrowing from OIPC in respect of such Projects on such terms and conditions
as such authorized officials may approve, such execution and delivery to be
conclusive evidence of such approval.
4. The Mayor and/or Treasurer are hereby authorized, pending the substantial
completion of a Project or as otherwise agreed with OIPC, to make temporary
borrowings pursuant to section 405 of the Act in respect of each project, on the
terms and conditions provided in the Financing Agreement and on such terms
and conditions as such authorized officials may agree, and to sign such evidence
of indebtedness as OIPC may require ( a "Note "); and the Treasurer is authorized
to sign such certifications as OIPC may require in connection with such
borrowings in respect of the Projects; provided that the amount of borrowings
allocated to any Project does not exceed the Authorized Expenditure for such
Project and does not exceed the loan amount set out in column (4) of Schedule
"A" in respect of such Project.
5. Subject to the terms and conditions of the Financing Agreement and such other
terms and conditions as OIPC may otherwise require, the Mayor and Treasurer
are hereby authorized to enter into long term borrowing in respect of the Projects
and to issue debentures to OIPC on the terms and conditions provided in the
Financing Agreement and on such other terms and conditions as such authorized
officials may agree ( "Debentures "); provided that the principal amount of such
Debentures issued in respect of a Project does not exceed the authorized
Expenditure for such Project and does not exceed the loan amount set out in
column (4) of Schedule "A" in respect of such Project.
6. In accordance with the provisions of section 18 of the Ontario Infrastructure
Projects Corporation Act, 2006 (Ontario), as security for the payment by the
Municipality of any indebtedness of the Municipality to OIPC incurred under the
Note or any Debentures, the Municipality is hereby authorized to agree in writing
with OIPC that the Minister of Finance is entitled to deduct from money
appropriated by the Legislative Assembly of Ontario for payment to the
Municipality, or from money appropriated by the Assembly for payment to the
Municipality in respect of specified matters, amounts not exceeding the amounts
that the Municipality fails to pay to OIPC on account of the outstanding
indebtedness evidenced by the Note or any Debentures issued by the
Municipality to OIPC, and to pay such amounts to OIPC.
For the purposes of meeting the obligations of the Municipality in respect of the
Note and any Debentures, the Municipality shall provide for raising in each year
as part of the general levy, the amounts of principal and interest payable in each
year under the Note and any outstanding Debenture, to the extent that the
amounts have not been provided for by any other available source including
other taxes or fees or charges imposed on persons or property by a by -law of
any municipality.
8. (a) The Mayor and/or Treasurer are hereby authorized to execute and deliver the
Note, The Mayor and the Treasurer are hereby authorized to enter into,
execute and deliver the Financing Agreement and to cause Debentures to be
issued, the Clerk and Treasurer are severally hereby authorized to generally
do all things and to execute all other documents and papers in the name of
the Municipality under the Financing Agreement and to carry out the issuance
of the Note and Debentures, and the Treasurer is authorized to affix the
Municipality's municipal seal to any such documents and papers.
(b) The proceeds realized in respect of the Note and Debentures, after providing
for the expenses related to their issue, if any, shall be apportioned and
applied for the respective Projects and for no other purpose except as
permitted by the Act.
9. This By -law takes effect on the day of passing.
BY -LAW READ A FIRST AND SECOND TIME THIS 24TH DAY OF OCTOBER, 2007.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2007.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
,s
l0 `3 -
Schedule "A"
to By -law No. 2007 -114 for
The Corporation of the Township of Oro - Medonte
(1)
(2)
(3)
(4)
Project
Estimated
Loan
Number
Description of Capital Work
Expenditure
Amount
1.
Road Improvements
a)
Robinson Street
$ 133,000
$133,000
b)
Line 3 S. of Ridge Road
$ 23,000
$ 23,000
C)
Line 9 S. of Ridge Road,
Palm Beach Road
$ 132,000
$132,000
d)
Line 4 N. of County Road 19
$ 152,000
$152,000
e)
Range Road, Church St.,
Line 8 S.
64,300
60,000
$504,300
$500,000
,s
l0 `3 -
The Corporation of the Township of Oro - Medonte
Schedule "B" to By -Law No. 2007 -114
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
Application ID:
7111
Program Year:
2007/2008
Application Submit Date:
Oct -16 -2007
A. GENERAL INFORMATION
Municipality Name:
Oro - Medonte Tp
MunID:
43047
Address:
148 Line 7 S
City:
Oro
Box 100
Postal Code:
LsM 1J8
Name of Treasurer:
Paul Gravelle
Fax No.:
705- 467 -0133
Telephone Number:
705- 487 -2171
Email:
pgravelie @oro- medonte.ca
B. CONTACT INFORMATION
Questions regarding the information contained in the application form should be addressed to:
Name: Paul Gravelle Title: Treasurer
Telephone: 705 -067 -2171 Fax No.: 706487 -0133
Email: pravelle@oro-medonte.ca
C. PROJECT SUMMARY INFORMATION
No. Prolect Name Catecory Type
1 road improvements Municipal Roads
Infrastructure
Total Loan Amount
Loan Amount
$500,000.00
1
$500,000.00
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
Project Details - Municipal Roads Infrastructure
Project Name
Category
Construction Start Date
Construction End Date
road improvements
Municipal Roads Infrastructure
sep-05 -2007
Nov-15 -2007
Please indicate below if any aspect of the project pertains to energy conservation.
❑ Energy Conservation
Address of the project: various locations throughout
municipality
Type of work (e.g. new construction, renovation of existing renovation of existing facilities
facilities, redevelopment, deferred maintenance, etc.):
Description of the project:
Additional comments:
What is the life span of the project in years? (i.e. the physical asset) 15
Please identify your Ministry contact (if applicable)
Ministry:
Contact Name:
Contact Phone:
2
j f
�? 3
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
Project Information
Project Name road improvements
Category Municipal Roads Infrastructure
Project Financial Information
Please complete the following Project Financial Information. Only include Project Costs
incurred on or after January 1, 2004. Project Funding /Financing represents funds that are
available (on hand) at the start of the project.
Project Cost (Incurred on or after Jan. 1, 2004) (A) $504,300.00
Project Funding/Financing
List present Funding /Financing sources for the project (eg. Reserves, other cash on hand,
approved grants, etc.).
Source/Description
tax levy
Total Amount (B)
OIPC Loan Amount (A -B)
Amoun
$4,300.00
$4,300.00
$500,000.00
Please enter your long -term borrowing requirements including the date the funds are
required. Only include long -term borrowing in this section. If you anticipate that you will
require short-term financing during the construction phase of the project, the information
will be gathered as part of the Financing Agreement.
Date Required Amount Tenn (in years) Tyoe
Dec-03 -2007 $500,000.00 10 Amortizing
Total Long -Term Financing $500,000.00
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
D. DEBT AND REPAYMENT SUMMARY
2006 Financial Information Returns (FIR)
Please be aware that OIPC will be unable to complete the processing of your application until you
have filed your 2006 FIR with the Ministry of Municipal Affairs and Housing. If you have not filed
your 2006 FIR, you should submit your application to OIPC and send your 2006 FIR to MMAH as
soon as possible.
ARL
Please provide a copy of the Borrower's most recent ARL issued by MMAH.
Existing Borrowing:
Please provide the following details on the existing debt, inducing capital leases and unsecured debt.
Loan
Loan
Initial
Amount
Annual
Date
Maturd
Summaryof
Payment
Periodic
Payment
g
Purpose
Amount
Outstanding
Interest
Borrowed
y Year
Existing
Type
Amount
Frequency
Borrowed -
as per Most
Rate I%)
(mmlddfyy
Pledges,
Payable
Recent
yy)
Conditions,
Audited
Covenants
Financials
roads $1,500,000.00 $0.00 4.96 10/012007 2017 Wended $96,039.10 Semi-annual
principal and
interest
Please elaborate on re- financing plans and options for any existing "interest only" debt, if applicable
Existing Encumbrances:
Please provide details on existing liens, pledges and any other encumbrances on existing assets
4
l
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
OIPC Loan Repayment Information
Please indicate the source(s) of revenue you plan to use to repay the OIPC Loan.
Source Contribution to OIPC
Loan Payments M
Taxation
100.00
User Fees
0.00
Service Charges
_ _ 0.00
Development Charges
0.00
Connection Fees
0.00
Subsidies
Other
0.00
Total
100.00
Audited Financial Statements
Description of Other Source
A copy of the most recent audited financial statements must be attached with this loan application.
I (S C,
ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC)
LOAN APPLICATION
E. LITIGATION
Is there any litigation threatened or existing which would affect any projects or substantially
impair the Borrower's ability to pay debt service costs on its general obligation indebtedness?
Please indicate Yes or No. ❑ Yes n No
Please complete the Certificate of Litigation template found under the Forms menu.
F. NON - REPAYMENT OF LOANS OR DEBENTURES
In the last 10 years, has the Borrower ever failed to make a loan or debenture repayment on
time to any lender, including the Provincial Government? ❑Yes ✓J No
If yes, please provide details. if necessary, attach details.
G. PROVINCIAL GRANTS AS SECURITY
Pursuant to OIPCs enabling legislation, provincial grants to the Borrower may be appropriated by the Legislative
Assembly of Ontario for payment to OIPC to satisfy any outstanding amounts owed by the Borrower to OIPC.
H. ATTACHMENTS
Please ensure all required documents are submitted with the signed application. OIPC requires originals as
noted below to be mailed or couriered. Also, please retain a copy of all documents submitted to OIPC for your
records.
Please indicate with a checkmark on the documents (originals where indicated) that will be submitted to OIPC.
❑✓ Completed application signed and dated by the appropriate individuals (original)
Certfied and sealed copy of OIPC template by -law authorizing project borrowing and applying for a loan
(original)
❑
✓ Certificate of No Litigation using the OIPC template (original)
fV Updated Certified Annual Repayment Limit Calculation (original)
❑ OMB approval if exceeding debt repayment limit, if applicable
✓� Current Audited Financial Statements
[]✓ Capital Plan if applicable
Please note: OIPC retains the right to request and review any additional information or documents at
its discretion.
01 acknowledge that I have read and understood the Project Delivery Guidelines/Requirements.
I require project management advice from OIPC. ❑ Yes ❑✓ No
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE I
BY -LAW NO. 2007 -113
BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE
COUNCIL MEETING HELD ON WEDNESDAY, OCTOBER 24, 2007
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
October 24, 2007, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior approval
of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the
Clerk is hereby authorized and directed to affix the corporate seal to all said
documents.
BY -LAW READ A FIRST AND SECOND TIME THIS 24' DAY OF OCTOBER, 2007.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 24TH DAY OF
OCTOBER, 2007.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin