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10 10 2007 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, OCTOBER 10, 2007 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of September 26, 2007. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2007-ZBA-05, Part of the West Half of Lot 8, Concession 3 (Oro), Township of Oro-Medonte, 2105 Line 2 North (Lester and Rosetta Parry). 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: a) Nottawasaga Valley Conservation Authority minutes, meeting held on August 24, 2007. Staff Recommendation: Receipt. b) Lake Simcoe Region Conservation Authority minutes, meeting held on July 27, 2007. Staff Recommendation: Receipt. c) Lake Simcoe Regional Airport Commission minutes, meeting held on August 15, 2007. Staff Recommendation: Receipt. d) Orillia Public Library Board minutes, meeting held on June 27, 2007. Staff Recommendation: Receipt. e) Midland Public Library Board minutes, meeting held on June 14, 2007. Staff Recommendation: Receipt. f) Oro-Medonte History Association minutes, meeting held on August 30, 2007. Staff Recommendation: Receipt. g) Susan Woods, on behalf of Shanty Bay Festival, correspondence dated September 26, 2007 re: Letter of Appreciation. Staff Recommendation: Receipt. h) Sue Dale, Director, Communications and Community Relations, The Children's Aid Society of the County of Simcoe, correspondence dated September 24, 2007 re: Recognition Request, October 21-27, 2007, "Canadian Foster Family Week". Staff Recommendation: Receipt, Endorse, Post on Township's Website. i) Glen Knox, County Clerk, County of Simcoe, correspondence dated September 25, 2007 re: Establishment of a Waste Electronic Equipment Recycling. Staff Recommendation: Receipt. j) Janice McKinnon, Deputy Clerk, Township of Ramara, correspondence dated September 28, 2007 re: County of Simcoe Trails Program. Staff Recommendation: Receipt. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. RC 2007-20, Shawn Binns, Manager of Recreation and Community Services, re: Richlieu Park Soccer Pitch Reconstruction Update. b) Report No. RC 2007-21, Shawn Binns, Manager of Recreation and Community Services, re: Oil Tank Replacements - Hawkestone Community Hall, Carley Community Hall and Oro-Medonte Community Arena. 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on October 3, 2007. b) Planning Advisory Committee minutes, meeting held on September 24, 2007. 14. COMMUNICATIONS: a) Sandy Agnew, Gord McKay, Ron Neville, correspondence dated September 26, 2007 re: Waste Management. b) Bob Bowles, Kids for Turtles Environmental Education, correspondence dated October 3, 2007 re: Turtle Crossing Signs in Township of Oro-Medonte. 15. IN-CAMERA: None. 16. BY-LAWS: a) By-Law No. 2007-108 A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed under the Tile Drainage Act. b) By-Law No. 2007-110 A By-Law to Amend By-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees/ Organizations and Technical Support Groups. c) By-Law No. 2007-111 A By-Law to Provide for the Giving of Names and to Assume and Establish Highways within the Township of Oro-Medonte, County of Simcoe (1 Foot Reserves Lying South-West and North-East of Booth Street, Plan 1441). d) By-Law No. 2007-112 A By-Law to Authorize the Mayor and Clerk to Sign a Boundary Road Agreement with the Township of Springwater. 17. CONFIRMATION BY-LAW NO. 2007-109. 18. OUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT ADDENDUM `~''~ t t ~, r COUNCIL MEETING Wednesday, October 10, 2007 12. REPORTS OF MUNICIPAL OFFICERS: c) Mayor H.S. Hughes, correspondence dated October 9, 2007 re: Fleet Challenge Program Announcement. d) Councillor Coutanche, correspondence received October 9, 2007 re: Oro-Medonte Environmental Group Advisors (OMEGA) Proposed Agenda and Process for Identification of Initiatives. 15. IN-CAMERA: a) Paul Gravelle, Acting CAO, re: Personnel Matter. b) Councillor Coutanche, re: Legal Matter. 4 J c, NVCA BOARD OF DIRECTORS MEETING #07-07 MINUTES Date: Friday, 24 August, 2007 Location: Tiffin Centre for conservation -John L. Jose Environmental Learning Centre PRESENT: Chair: Fred Nix Town of Mono Vice Chair: Walter Benotto Town of Shelburne Members: Sand Anew Townshi ofOro-Medonte Rick Archdekin Town of Wasa a Beach Ma Brett Townshi of Ad'ala-Tosorontio Re Cowan Townshi of S rin water arrived at 9:30 a.m. Dennis E an Town of New Tecumseth Tom Elliott Townshi of S rin water Sand Fole Town of Collin wood Dave Labelle Town of Collin wood Richard Llo d Cit of Barrie John McKean The Town of The Blue Mountains Brian Mullin Munici alit of Gre Hi hlands Gord Mont ome Townshi of Mulmur Ron Sim son Town of Bradford/West Gwillimbu Joan Sutherland Town of New Tecumseth Bill Van Berkel Town of Innisfil Robert Walker Townshi of Clearview Bar Ward Cit of Barrie Perc Wa Townshi of Amaranth REGRETS: Orville Brown Townshi of Clearview John Crawford Townshi ofOro-Medonte Ron Henderson Townshi of Essa Sandie Macdonald Township of Essa Ga Matthews Townshi of Melancthon Cal Patterson Town of Wasa a Beach STAFF PRESENT: CAO/Secretary-Treasurer Mgr. Administration & Human Resources Director of Land & Water Stewardship Services Director of Planning Director of Engineering and Technical Services Watershed Manager, Watershed Monitoring Wayne Wilson Susan Richards Byron Wesson Marilyn Eger Glenn Swittzer Brian Smith Dave Featherstone RECORDER: Laurie Barron ;f r, BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 2 - 1. CALL TO ORDER The Chair called the meeting to order at 9:30 a.m. 2. MOTION TO ADOPT AGENDA RES #1 MOVED BY: Sandy Agnew SECONDED BY: fiord Montgomery RESOLVED THAT: The Agenda for Board of Directors meeting 07/07, dated 24 August, 2007, be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 06!07, dated 8 June 2007. RES #2 MOVED BY: Sandy Agnew SECONDED BY: fiord Montgomery RESOLVED THAT: The Minutes of the Board of Directors Meeting 06!07 dated 8 June 2007 be approved. Carried; 4.2 Draft Minutes of the Executive Meeting 06107 dated 22 June 2007. RES #3 MOVED BY: fiord Montgomery SECONDED BY: Sandy Agnew RESOLVED THAT: The Draft Minutes of the Executive Meeting 06-07 dated 22 June 2007 be received. Carried; 4.3 Draft Minutes of the E-Business (via email) Executive Meeting 07/07, 8 August 2007. RES #4 MOVED BY: Reg Cowan SECONDED BY: Bill Van Berke! RESOLVED THAT: The Draft E-Business Minutes of the Executive Meeting 07/07 dated 8 August 2007 be received. Carried; 5. BUSINESS ARISING FROM MINUTES None noted. 6. PRESENTATION -Low Water Protocol, Current Flow Conditions, permit to take water and the local Conservation Authority's role. Engineering staff made a presentation to the Board of Directors regarding low flow conditions in Innisfil Creek which are negatively impacting aquatic habitat. Upstream of the Beeton/Bailey confluence (in the vicinity of 15th Sideroad), dissolved oxygen concentrations do not meet Provincial Water Quality Objectives for warmwater and Coldwater biota. gee BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 3 - The following recommendations were approved by the Water Response Team: That the Low Water Response Team be advised that a Level III Drought Condition be recommended to the Ontario Water Directors Committee in the Innisfil Creek sub-watershed; That the Province work with the Water Response Team, the NVCA, other appropriate agencies and user groups to develop a low water subwatershed plan using a critical threshold flow approach to water management within the Innisfil Creek subwatershed to ensure the sustainable use of its surface water resources; and, That the Ministry of Natural Resources provide sufficient funding to the Water Response Team to properly carry out the functions (characterization report, social economic report, additional stream gauges and monitoring, environmental evaluation) required by the Province. 7. STAFF REPORTS REPORT OF THE DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES 7.1 Low Water Protocol, Current Flow Conditions, permit to take water and the local Conservation Authority's role. Chair Fred Nix complimented staff on an excellent report. The Director of Engineering and Technical Services advised that the following Resolution has been endorsed by the Low Water Response Team. RES #5 MOVED BY: Sandy Agnew SECONDED BY: Reg Cowan WHEREAS: The Innisfil Creek flows have been in a Level 3 condition since July 1, 2007; and, WHEREAS: Staff have prepared an Innisfil Creek Low Water Characterization Report for the Low Water Response Team; therefore, BE IT RESOLVED THAT: The Nottawasaga Valley Conservation Authority endorse the Innisfil Creek Low Water Characterization report and associated recommendations dated August 14, 2007. Unanimously Carried; 8. INTRODUCTION OF NEW STAFF MEMBERS Chair Fred Nix and the Directors of Engineering and Planning introduced the following two new staff members to the Board of Directors: The NVCA Engineering section is pleased to announce that Darcia Fraser has accepted the position of Water Resource Engineer. Darcia has been a valued member of our team for the last eight months and an asset to the Engineering section. The NVCA Planning section is pleased to welcome Chris Hibberd to the team. Chris has accepted the position of Senior Planner and has over 14 years experience as a Planner working for Conservation Authorities. Chris is no stranger to our Authority, as he worked with the NVCAin the Planning Department from 1991 to 1999. ~, . t~; _, BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 4 - 9. REPORT OF THE DIRECTOR OF LAND AND WATER STEWARDSHIP SERVICES 9.1 Historic Fort Willow/9 Mile Portage Event September 21 & 22, 2007. RES #6 MOVED BY: Richard Lloyd SECONDED BY: Joan Sutherland RESOLVED THAT: The report of the Director of Land and Water Stewardship Services dated 24 August, 2007 be received. Carried; 10. REPORT OF THE DIRECTOR OF PLANNING 10.1 Permits for Ratification RES #7 MOVED BY: Richard Lloyd SECONDED BY: Joan Sutherland RESOLVED THAT: That the Permits/Approvals issued by staff for the period May 28 through August 9, 2007 be approved. Carried; 10.2 Procedure for reporting potential Conservation Authority Act violations RES #8 MOVED BY: Richard Lloyd SECONDED BY: Sandy Agnew RESOLVED THAT: The NVCA Board Member procedure for reporting potential Conservation Authority Act violations be received. Carried; The Board of Directors Recessed at 10:45 a.m. The Board of Directors Resumed at 10:50 a.m. 11. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES 11.1 Information Report -Insurance RES #9 MOVED BY: Robert Walker SECONDED BY: Tom Elliott RESOLVED THAT: The insurance information report of the Manager of Administration and Human Resources be received. Carried; 12. REPORT OF THE CAO/SECRETARY TREASURER 12.1 Pesticide Statement/Policy RES #10 MOVED BY: Sandy Agnew SECONDED BY: Robert Walker WHEREAS: Quinte Conservation have requested support of a motion to develop a Pesticide Statement or Policy for all Conservation Authorities; therefore, BE IT RESOLVED: That the land and Water and the Engineering Advisory Committees review the request and report back with recommendations to the Board of Directors. Carried; ~ ~. ,; ,.. BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 5 - 12.2 June Budget Review Update RES #11 MOVED BY: Brian Mullin SECONDED BY: Robert Walker RESOLVED THAT: The Board of Directors receive the Operational Budget Review, as presented to the June 22, 2007 Executive; and, FURTHERMORE THAT: Staff and the Executive will carryout a September Budget Review; and, THAT: Staff and the Executive will report back to the Board of Directors with the results of the September Budget Review. Carried; 12.3 Conservation Authority Liaison Committee -Procedure for Plan Review and Permitting Activities -draft not yet available. 12.4 Watershed Report Card Evaluation (Watershed Report Card Survey please complete prior to the meeting) RES #12 MOVED BY: Robert Walker SECONDED BY: Brian Mullin RESOLVED THAT: The members leave with staff, the completed Watershed Report Card Survey as circulated. Carried; 13. CLEAN WATER ACT UPDATE 13.1 Source Protection Authority Agreement RES #13 MOVED BY: Barry Ward SECONDED BY: Sandy Agnew RESOLVED THAT: The NVCA Board receive the draft source protection agreement dated August 16, 2007 for information; and, THAT: The agreement be presented to the NVCA Source Protection Authority for direction. Carried; 13.2 Source Protection Striking Committee update. (May /July 2007 Minutes) RES #14 MOVED BY: Barry Ward SECONDED BY: Ron Simpson RESOLVED THAT: The Source Protection Striking Committee minutes dated May 17/07 and July 19/07 be received. Carried; .;~, , .~ :; BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 6 - 13.3 Message from Chair Nix re: Clean Water Act Regulations update Regulations for the Clean Water Act came into force on July 3, 2007. The NVCA is one of four areas in what is known as the South Georgian Bay- Lake Simcoe Source Protection Region with the Lake Simcoe Region Conservation Authority designated as the "lead" Source Protection Authority. The NVCA territory under the regulations is the same as it is under the Conservation Authorities Act with the exception that it now includes a small portion of the Region of Peel and that part of Oro-Medonte lying within the Severn Sound Source Protection Area is excluded. On September 14/07 an information meeting, starting at 1:00 pm., following the NVCA Board meeting will be held to inform our watershed area municipalities about the watershed plan development process including the selection of 2 local municipal representatives for the local source protection committee. RES #15 MOVED BY: Barry Ward SECONDED BY: BiII Van Berke! RESOLVED THAT: The Clean Water Act Regulation update provided by Chair Nix be received. Carried; 14. CORRESPONDENCE (a) Councillor Dennis Egan, Town of New Tecumseth dated May 15!07 re: Resolution regarding NVCA Budget for 2008-2009. Note: Dennis Egan provided clarification to the Board of Directors noting that the 3.5 % budget increase was in addition to the assessment increase/growth. Chair Nix confirmed this direction. (b) The Town of Innisfil dated May 4/07 re: Delegation to Committee of the Whole, Watershed Report Card. (c) AG Care press release dated June 5/07 re: New study shows Ontario's farmers are environmental leaders. (d) Ministry of the Environment received June 28/07 re: Province's Amethyst Award Ceremony. (e) Copy of reply letter from W. Wilson., CAO/Secretary-Treasurer to MOE re: !GAP Staff Recognition. (f) Ministry of Natural Resources dated June 11/07 re: Interpretation of Clause 2(1)(d) and Clause 2(1)(e) Great Lakes Shorelines in the Conservation Authorities Act. (g) Association of Municipalities of Ontario member communication .dated June 13/07 re: Province Announces $20M Municipal Eco-Challenge Fund. BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 7 - (h) Councillor, Town of Wasaga Beach email dated June 16/07 re: questions regarding the watershed report card presentation. Email response from W. Wilson, CAO/Secretary Treasurer. (i) Source Water Protection Communication, Conservation Ontario dated June 20/07 re: Article in the Globe and Mail, "Protecting Ontario's Water" Q) Correspondence sent to the Township of Oro-Medonte Mayor and Council dated June 25/07 from W. Wilson, CAO/Secretary-Treasurer re: 2006-2007 NVCA Program Service Summary. (ki Township of Oro-Medonte dated June 29/07 re: request for NVCA to review operating and capital budget structure. Response from Wayne Wilson, CAO/Secretary-Treasurer dated July 17/07. (1) Minesing Wetlands Given Special Designation. Articles from various local papers. Information regarding the designation from Nature Conservancy of Canada (m) Ministry of the Environment memorandum to CA Source Protection Project Manager re: dated July 4/07 re: Clean Water Act, 2006 Phase 1 Regulations have been enacted. (n) Barrie Examiner July 6/07 re: Lookout Work Begins - Huronia Lookout on George Johnston Road near Minesing. (o) Township of Essa dated July 9/07 re: Utopia Conservation Area. Response from NVCA Chair Fred Nix dated July 20/07 (p) Correspondence sent to the City of Barrie Mayor and Council dated July 13/07 from M. Eger, Director of Planning re: Pratt Development, East Side of Ferndale Drive Extension. (q) Correspondence from Waterous Holden Amey Hitchon, L.L.P to Conservation Ontario dated June 25/07 re: Relationship between Conservation Authorities and Source Water Protection Authorities. (r) Letter to I. Smith, Director, Drinking Water Program Mananagement Branch from V. Hackson, Chair LSRCA re: submission for Source Protection Committee Chair candidates., dated August 3/07 (s) Correspondence from the Town of Innisfil dated July 24/07 re: Multi-year Capital and Operating Budget Forecast. Response from W. Wilson, CAO/Secretary Treasurer dated August 9/07. (t) Municipal World article, August 2007 re: "Climate Roadmap Must Feature Local Governments". l ~-, ~` BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 8 - {u) Email from D. Hibma, Conservation Ontario dated July 9/07 re: H2O Ontario (v) Article appearing in the Essa Times, August 6/07 re: "Low Water Conditions Continue in the Nottawasaga Valley Watershed" {w) Media Release from Trees Ontario Foundation, dated August 13/07 re: Major increase in long-term tree planting in Ontario now possible. Ontario government sets target of 50 million new trees by 2020. (x) Ministry of Natural Resources, Backgrounder dated August 13/07 re: Addressing Climate Change, Planting 50 Million Trees in Southern Ontario. RES #16 MOVED BY: Barry Ward SECONDED BY: Tom Elliott RESOLVED THAT: The correspondence not specifically dealt with be placed on file. Carried; SPECIAL GUEST SPEAKER Mr. Charles Wilson, NVCA Founding Member spoke to the Board of Directors reminiscing on his early years with the NVCA Board. Mr. Wilson is an active member of the Barrie Rotary Club and has contributed many hours of volunteer work to the community. Mr. Wilson also urged the Board Members to continue acquiring lands of historic and natural heritage value in the Minesing Wetland and Fort Willow area. STAFF RECOGNITION AND. SUMMER BBO NVCA staff members with 5, 10 or 15 years of service were recognized by the Board. In total these staff have over 110 years of NVCA work experience. The CAO/Secretary Treasurer and the Chair acknowledge and thanked staff for their dedication and years of service. 15 Years: Fred Dobbs, Tim Salkeld, Byron Wesson, Wayne Wilson 10 Years: Rick Grillmayer 5 Years: Greg Bray, Bob Law, Henry Pelley, Barbara Perreault, Susan Richards, Glenn Switzer, Susan Whiners, Kimberly Winder The formal meeting was followed by a BBO for Board Members and all Staff, providing an opportunity for Staff and Board Member information sharing. In addition, the new Low Ropes Course at Tiffin was demonstrated by Steve Green. BOARD OF DIRECTORS MINUTES MEETING No: 07-07 24 August, 2007 - 9 - FUTURE MEETINGS BOARD OF DIRECTORS -September 14, 2007 ~~ ~• BUS TOUR - September 21, 2007 (request confirmation) Board members are invited to the NVCA Bus Tour taking place on September 21/07. The Route will include the Township of Clearview and the Towns of Wasaga Beach, Collingwood, The Blue Mountains and the Municipality of Grey-Highlands. Board members are welcome to bring one guest and were asked to contact Laurie Barron @ Ibarron(a~nvca.on.ca or 705- 424-1479 ext 227 by Wednesday September 5/07 to advise if they will/will not be attending with the name of their guest. EXECUTIVE -September 28, 2007 ADJOURNMENT RES#17 MOVED BY: Sandy Agnew SECONDED BY: Barry Ward RESOVLED THAT: This meeting adjourn at 12:00 a.m. to meet again at the call of the Chair. I~ ti LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-07-07 Friday, July 27`", 2007 - 9:00 a.m Prof. E.A. Smith Education Centre. Scanlon Creek Conservation Area Bradford, ON MINUTES Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor S. Agnew Mr. E. Bull Councillor L. Dollin Councillor K. Ferdinands Regional Councillor J. Grant Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Regrets: Councillor E. MacEachern Others: Mayor J. Young E. Gunnell, Gunnell Engineering Mayor R. Grossi S. Zoujaji, East Gwillimbury G.R. Richardson, Honourary Member Mr. R. & Mrs. J. Keller, Bradford Mayor R. Stevens M. Minnoch, Innisfil Scope K. McKenzie, Lake Simcoe Conservation Foundation Staff Present: D. Gayle Wood, C.A.O./Secretary-Treasurer B.Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager, Watershed Science C. Burgess, Manager, Planning D. Goodyear, Manager, Source Protection Planning T. Hogenbirk, Manager, Engineering & Technical Svcs. K. Neale, Manager, Corporate Communications J. Payne, Conservation Engineer/Special Projects Coord. K. Baker, Coordinator, Natural Heritage K. Christensen, Coordinator, Human Resources S. Hirji, IT/Data Base Technician G. Casey, Coordinator, Board/CAO, Projects & Services DECLARATION OF PECUNIARY INTEREST There was no declaration of pecuniary interest or general nature thereof. II APPROVAL OF AGENDA Moved by: J. Rupke BOD-83-07 RESOLVED THAT the content of the Agenda be approved as amended to include the Tabled Items and Other Business agenda. CARRIED Seconded by: G. Campbell 111 ADOPTION OF MINUTES (a) Board of Directors Moved by: S. Agnew Seconded by: E. Bull ~. ~ _ Lake Simcoe Region Conservation Authority :~ Board of Directors' Meeting BOD-07-07 July 27 , 2007- Minutes Page 2 of 10 BOD-84-07 RESOLVED THAT the minutes of Board of Directors Meeting No. 06-07- BOD, June 22"a, 2007, be approved as printed and circulated. CARRIED (b) Administrative Committee Moved by: L. Dollin Seconded by: G. Campbell BOD-85-07 RESOLVED THAT the minutes of the Administrative Committee meeting held on July 20"', 2007, be approved as printed and circulated. CARRIED (c) Conservation Ontario Moved by: J. Rupke Seconded by: A. Nuttall BOD-86-07 RESOLVED THAT the minutes of the June 25th, 2007, meeting of Conservation Ontario Council be received for information. CARRIED (d) LSEMS Workino Grouo Moved by: B. Drew Seconded by: J. O'Donnell BOD-87-07 RESOLVED THAT the minutes of the June 15"', 2007, meeting of the LSEMS Working Group be received for information. CARRIED !V ANNOUNCEMENTS (a) 2007 LSRCA Conservation Awards The CAO confirmed that the LSRCA's Annual Conservation Awards Dinner will be held on October 17, 2007, at Madsen's Greenhouse, Bayview Parkway, Newmarket, ON. The Manager, Corporate Communications, asked that Board Members consult with municipal staff in relation to nominations forthe Conservation Awards. Board Members were invited to contact the Manager, Corporate Communications if they require information related to the criteria for the awards. (b) Lake Simcoe Conservation Foundation The CAO advised that the Foundation is currently preparing to officially launch the East Holland River Restoration Campaign which will take place on Friday, September 28, 2007. This will be held following the September Board Meeting and all Members are encouraged to attend. The CAO indicated that funding support has been confirmed from the following: Region of York, Township of King, Town of Whitchurch Stouffville, Town of Newmarket, Town of East Gwillimbury, Town of Georgina and the Town of Aurora(in principle). Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-07-07 July 27 , 2007- Minutes Paae 3 of 10 b ,~~ _,~ °~~-.. - . (c) Video - To Catch a "Thiess" The Lake Simcoe Environmental Management Strategy (LSEMS) partnership and the Conservation Authority are one of four international finalists being considered forthe Thiess Riverprize Award. Staff presented a video which highlights the work done under LSEMS as a requirement of being a finalist for this award. V HEARINGS (a) Application by Mr. Saadat Zoujaji Lot 2, Conc. 4 - Part of Block B, Plan 65M-2760 17760 Warden Avenue Town of East Gwillimburv The Director, Watershed Management presented Staff Report No. 46-07-BOD regarding a request to construct a single family dwelling, deck, pool, septic system and perform site grading on the above noted subject property. The Director advised that a site visit was conducted on the property and staff are recommending that the application for permit not be considered at this time. The Director reviewed the historical complaint related to this property with the Ministry of Natural Resources and advised that currently this property is before the Ontario Courts regarding work done on the property without a permit. This work includes the placement of fill and the relocation of a watercourse. It is expected that the decision will be presented by the Ontario Courts in October 2007. Mr. Eric Gunnel, Gunnell Engineering, presented on behalf of the applicant Mr. Saadat Zoujaji advising that he is supportive of the recommendation contained in Staff Report No. 46-07-BOD. Mr. Gunnell suggested that the issue currently before the Board be dealt with separately from the issue currently before the Ontario Courts as he is of the opinion they are independent matters. Mr. Gunnell advised that following the site visit with staff, it was recommended that the proposed house be relocated further back in order to provide a minimum 30 metre setback from the original location of the creek. This would not impact on the issues currently before the Courts. Mr. Gunnell indicated they are prepared to update the drawings to reflect this 30 metre setback which would alleviate the need for an Environmental Impact Study. Mr. Gunnel confirmed that they are in agreement with the removal of the fill which has been placed on the property. Mr. Gunnel suggested that the applicant be permitted to re-submit the revised drawings with a new application for permit for staff review. Following extensive discussion, the Board of Directors requested that staff seek a legal opinion on whether or not the Board has the authority to refuse applications for permit for properties that are before the Ontario Courts until such time as the decision of the Courts has been rendered. Until this information is obtained, the Board will hold their decision related to the re-submission of the new drawings for review by staff. take Simcoe Region Conservation Authority ~( ~, Board of Directors' Meeting BOD-07-07 ~- ? July 2T", 2007- Minutes Page 4 of 10 Moved by: H. Herrema Seconded by: B. Huson BOD-88-07 RESOLVED THAT Staff Report No. 46-07-BOD regarding an application by Mr. Saadat Zoujaji to construct a single family dwelling, deck, pool, septic system and perform site grading on Part of Block B, Plan 65M- 2760,17760 Warden Avenue, Town of East Gwillimbury be received; and, FURTHER THAT the Board support the staff recommendation that this application be refused as it can not meet Authority policies which suggest that: 1) The Authority will require a thirty metre (30 m.) undisturbed vegetative buffer strip running consistently along both sides of all Coldwater watercourses. 2) That all watercourses and adjacent resource areas remain in their natural state and that base flow and velocity be maintained. 3i For development proposals within 30 metres of any wetland (other than a Provincially Significant Wetland), the Authority, may, at the discretion of the Director, Watershed Management, require that an EIS be prepared, to the satisfaction of the Authority. CARRIED BOD-88a-07 RESOLVED THAT staff seek a legal opinion prior to the September Board meeting as to whether the Board of Directors has the authority not to consider any application under Ontario Reg. 179/06 which are under review within the Ontario Court system. CARRIED VI DELEGATIONS (a) Mr. Robert Keller Mr. Keller, a dairy farmer in the Town of Bradford West Gwillimbury, presented concerns he has in relation to the findings of the Assimilative Capacity Study. Mr. Keller is concerned that the agricultural sector will be taxed with making costly changes to their respective operations in order to facilitate urban growth. Following Mr. Keffer's presentation, the CAO advised that this was a last minute request from Mr. Keller to appear before the Board which was permitted given that the August meeting of the Board will not be held as scheduled. As a result, staff have not had the opportunity to meet with Mr. Keller to address his questions. Therefore, the CAO requested the opportunity for staff to meet personally with Mr. Keller and report back to the Board. A copy of Mr. Keffer's presentation is included with these minutes. Lake Simcoe Region Conservation Authority ~ Board of Directors' Meeting BOD-07-07 c ~~ ~ '~ July 2T", 2007- Minutes Page 5 of 10 Moved by: J. McCallum Seconded by: A.Nuttall BOD-89-07 RESOLVED THAT the presentation made by Mr. Robert Keller regarding the Assimilative Capacity Study be received and referred to staff for a response. CARRIED Vll PRESENTATIONS (a) Education Centre The Manager, Educational Services provided a presentation regarding the programs and services of the Prof. E.A. Smith Education Centre at Scanlon Creek Conservation Area. Moved by: B. Huron Seconded by: H. Herrema BOD-90-07 RESOLVED THAT the presentation provided by the Manager, Educational Services regarding the programs and services ofthe Prof. E.A. Smith Education Centre at Scanlon Creek Conservation Area be received for information. CARRIED (b) LSEMS Workino Group Report & Announcement of a Lake Simcoe Act The CAO provided a presentation regarding the final report from the LSEMS Working Group which includes recommendations for a new governance model for Lake Simcoe. The CAO provided a brief update related to the recent announcement by Premier Dalton McGuinty regarding an act for Lake Simcoe. Moved by: J. Rupke Seconded by: B. Huron BOD-91-07: RESOLVED THATthe presentation provided by the CAO regarding the report of the LSEMS Working Group and the announcement of Premier McGuinty regarding an act for Lake Simcoe be received. CARRIED Moved by: S. Agnew Seconded by: L. Dollin BOD-92-07 RESOLVED THAT Premier Dalton McGuinty be congratulated on his announcement regarding the protection of Lake Simcoe. CARRIED Vlll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2(c), 4, 6, 8,10 and 11 were identified for separate discussion. IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: J. O'Donnell Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-07-07 July 2T", 2007- Minutes Page 6 of 10 BOD-93-07 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. CARRIED 2. Correspondence RESOLVED THAT the correspondence listed in the July 27"', 2007 Agenda as items 3 (a), (b), and (d) through (h) be received for information. 3. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period July 1 to 30, 2007 be received for information. 5. Disposal and Replacement of Surplus Field Eauipment and Vehicles RESOLVED THAT Staff Report No. 49-07-BOD regarding the disposal and replacement of Conservation Authority field equipment and vehicles be received. Pefferlaw Dam Levels -Town of Georgina RESOLVED THAT Staff Report No. 51-07-BOD regarding the operation of the Pefferlaw Dam be received; and, THAT the Board support the following recommendations: THAT the Conservation Authority operate Pefferlaw Dam on a yearly basis as follows: 1) Water levels in the reservoir upstream of Pefferlaw Dam be raised to summer levels by the first week of May. 2) Water levels in the reservoir be lowered to winter levels by the first week in November. 3) That this revised operation schedule be monitored on a yearly basis to evaluate impacts on the Authority's tree planting program; and FURTHER THAT this resolution be provided to the Town of Georgina. 9. Quarterly Planning Permit Tracking Update RESOLVED THAT Staff Report No. 53-07-BOD regarding the quarterly monitoring of planning and development applications for the period April 1, 2007 to June 30, 2007 be received. X CONSIDERATION OF ITEMS REQU/RiNG SEPARATE DISCUSSION 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179106 Lake Simcoe Region Conservation Authority ~, Board of Directors' Meeting BOD-07-07 ~ '~.~ ~ ) O July 27'", 2007- Minutes Page 7 of 10 Moved by: A. Nuttall Seconded by: H. Herrema BOD-94-07 RESOLVED THAT applications under Section 28 of the Conservation Authorifies Act and Ontario Regulation 179/06 be received for information. CARRIED 2.(c) Correspondence In response to the Board's requestfor clarification related to the correspondence sent to the province supporting the work under IGAP the CAO advised this letter was provided in support of the provincial staff (Civil Servants) being nominated forthe Amethyst Award. This is a very prestigious award in recognition of provincial projects undertaken, the IGAP study being one that qualified for consideration. Moved by: S. Agnew Seconded by: G. Campbell BOD-95-07 RESOLVED THAT the correspondence listed as item 2(c) in the agenda be received for information. CARRIED 4. Lake Simcoe Watershed Natural Heritage System - Phase 1: Components and Policy Templates The Board dealt with Staff Report No. 48-07-BOD regarding the Lake Simcoe Watershed Natural Heritage System Phase 1. The Manager, Watershed Science advised that, as part of Phase II, the species at risk will not be mapped in order to protect their specific location. The Identification of their existence by general area will only be noted. The Manager advised that the Phase I report will be made available on the Authority's website www.lsrca.on.ca Moved by: J. Taylor Seconded by: A. Nuttall BOD-96-07 RESOLVED THAT Staff Report No. 48-07-BOD regarding the Lake Simcoe Watershed Natural Heritage System Phase 1: Components and Policy Templates be approved; and FURTHER THAT staff be directed to commence with policy development Phase 2 for the Lake Simcoe Watershed Natural Heritage System. CARRIED Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-07-07 July 27'", 2007- Minutes Page 8 of 10 4~ w 6. Shaping Our Schools -Shaping Our Future Report of the Working Groua on Environmental Education June 2007 The Board dealt with Staff Report No. 50-07-BOD which provides an overview of the recently released provincial report entitled "Shaping Our Schools -Shaping Our Future, Report of the Working Group on Environmental Education" and identifies future opportunities for the LSRCA's Education Program. The Director, Conservation Lands confirmed that staff do in fact work with various community groups regarding educational initiatives. However, the purpose of this Staff Report identifies how the Authority's educational programs can tie into the recommendations contained in the report released by the province. The Authority will be looking at how to develop some curricular initiatives based on the results outlined in the provincial report. Moved by: J. Taylor Seconded by: H. Herrema BOD-97-07 RESOLVED THAT Staff Report No. 50-07-BOD regarding a review of the Province of Ontario report entitled "Shaping Our Schools -Shaping Our Future, Report ofthe Working Group on Environmental Education" released in June 2007 be received for information, and; FURTHER THAT the recommendations contained in the staff report related to future opportunities for the LSRCA's Education Program be approved for implementation and circulated to the York, Simcoe and Durham School Boards for their information. CARRIED 8. Consultant Selection fo Undertaking the Development of Hydrological Modelling A revised copy of Staff Report No. 52-07-BOD which included the recommendation for the awarding of the proposal was tabled at the meeting. The Director, Watershed Management advised that staff are pleased with the results of the proposal and the awarding of the contract as outlined in the recommendation. Moved by: L. Dollin Seconded by: E. Bull BOD-98-07 RESOLVED THAT Revised Staff Report No. 52-07-BOD regarding the Request for Proposals for the Hydrologic Modeling of the Pefferlaw and Uxbridge Brooks, Beaver River and White's Creek Watersheds and the Hydrologic Modeling of the Hawkestone Creek Watershed -Consultant Selection Approval be received; and FURTHER THAT the Authority's Board of Directors approve the recommendation that MMM Group be contracted to undertake the Hydrologic Modeling of the Pefferlaw and Uxbridge Brooks, Beaver River and White's Creek Watersheds and Totten Sims Hubicki be contracted to undertake the Hydrologic Modeling of the Hawkestone Creek Watershed. CARRIED t0. Service Delivery Guidelines& Procedures -Draft Lake Simcoe Region Conservation Authority ~ r~ ~ ~~ Board of Directors' Meeting BOD-07-07 `•~ , } ~ t July 27`", 2007- Minutes Page 9 of 10 The Board dealt with Staff Report No. 54-07-BOD regarding Service Delivery Guidelines and Procedures. The CAO advised that this initiative is being driven by the development sector who are requesting that client service delivery guidelines and policies be developed in order to ensure consistency as it relates to the review and comments of permitting applications. The development sector is looking for a more streamlined and timely process. The CAO indicated that this policy is currently before the province. The CAO further advised that the Authority continues to receive complaints regarding the regulations and permitting process and recommended to the Board that an ad hoc committee be established in order to identify the issues and provide appropriate solutions. The following Board Members indicated their interest to participate on this committee with Authority staff: Councillor Jack Rupke, Regional Councillor John Grant, and Councillor John McCallum, Councillor Sandy Agnew. Councillor John O'Donnell, Moved by: J. O'Donnell Seconded by: J. Rupke BOD-99-07: RESOLVED THAT Staff Report No. 54-07-BOD regarding Service Delivery Guidelines and Procedures be received for information; and FURTHER THAT the attached draft manual entitled Service Delivery Guidelines and Procedures for Lake Simcoe Region Conservation Authority be approved for circulation to provincial agencies, Conservation Ontario, municipalities, Building, Industry & Land Development Association, contractors and interested landowners as well as posted on the LSRCA's website. CARRIED 11. Source Protection Planning -Update The Board dealt with Staff Report No. 47 -07-BOD regarding the composition of the Source Protection Committee and included an update on the recently held stakeholder consultation sessions. The CAO indicated that correspondence has been forwarded to all member municipalities to obtain letters of support related to the current composition of the Authority's Board. The CAO requested that the Board Members pursue discussions with their municipalities regarding the membership on the Source Protection Committee. The final membership is to be determined by mid-November 2007. The Manager, Source Protection advised that the commitment of the SPC members will begin with two to three days per month for the first six months and is then expected to be approximately two days per month. The membership will be for a term of five years. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-07-07 July 27"', 2007- Minutes Page 10 of 10 XI Xll Xll ~°'~ ~ t r- Moved by: J. Rupke Seconded by: A. Nuttall BPD-100-07 RESOLVED THAT Staff Report No. 47-07-BOD regarding the composition of the Source Protection Committee and an update on the stakeholder consultation sessions be received for information; and FURTHER THAT the Authority's Board of Directors pursue discussions with their municipalities regarding the potential for participation on the Source Protection Committee. CARRIED OTHER BUSINESS No Other Business was identified. CLOSED SESSION Moved by: L. Dollin Seconded by: E. Bull BOD-79-07 RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential legal matters. Moved by: J. Rupke Seconded by: B. Huson BOD-80-07 RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. (a) Legal Update -Moon Point The CAO tabled confidential correspondence from the Authority's legal counsel and advised that the legal services provided to register correspondence with the Law Society of Upper Canada were performed pro bono. ADJOURNMENT Meeting adjourned at 12:30 p.m. on a motion by J. Grant Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Officer Attach. 1. Deputation (July 27) Mr. R. Keller ~akeSimcoe ~ ~ ~ _ RegionaleSir}~ert ` MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY AUGUST 15, 2007 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: T. Allison Staff: W. McArthur, City of Barrie J. Crawford M. Drumm, APM W. Gardy L. Leach J. Lehman _ $~ j P. Mulrooney 9~ f P. Spears ~ Regrets: M. Prowse r F. Smith ORO-MEDONTE ~ TOWNSNI€~ CALL TO ORDER The meeting came to order at 7:00 p.m. and was chaired by L. Leach. 1.0 DECLARATION(S) OF PECUNIARY INTEREST(S) OR CONFLICTS OF INTEREST(S) L. Leach opened the floor for declarations of pecuniary interests} or potential conflict(s) of interests}. None were declared. 2.0 MINUTES OF THE JUNE 21 2007 COMMISSION MEETING MOTION: Moved by W. Gardy, seconded by J. Crawford 2007-AC-30 "THAT, the minutes of the June 21, 2007 Commission meeting be approved, as presented." Carried. 3.0 BUSINESS ARISING FROM THE MINUTES No new business was discussed. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT i) W. McArthur presented the construction update as of August 13, 2007. A staff report detailing the tender results for the fire water supply and distribution system and associated recommendations was presented. General discussion. MOTION: Moved by P. Spears, seconded by T. Allison 2007-AC-31 "THAT, Contract 01-2007, for the LSRA Fire Suppression System be awarded to Tectonic Infrastructure Inc. (Tectonic) in accordance with their tender dated Juty 31, 2007 in the amount of $1,490,336.00, excluding GST." Carried. Staff was given direction to immediately proceed with the project. ~ . C~ ;;) In consideration of the approval for the immediate construction of the fire water supply and distribution system, the progress and occupancy of the facility presently under construction for Hydro One Helicopter Services was concurrently discussed. It was reviewed that the Township of Oro-Medonte Fire Ghief mandated an interim provision for fire suppression measures until such time as the ultimate, permanent solution is realized. Despite consideration for an interim fire suppression solution while the ultimate system is under construction, the developer and its tenant, Hydro One Helicopter Services, have indicated that the costs associated with the interim solution (for which the costs are unrecoverable} outweigh the benefits of a normally scheduled occupancy date of Fall 2007. M. Drumm reported that at great inconvenience to Hydro One and significant lost revenues to the developer, Weatherwise Aviation, the occupancy of the facility will now not occur until the permanent solution is realized, delaying the occupancy until Spring 2008. P. Mulrooney remarked that from a reasonable and practical perspective, the transition from the existing facility which Hydro One Helicopter occupies to the new and completely up-to-date facility presently under construction does not impose any increased risk factor. The existing operations and normal business practices of the tenant are simply moving from one facility to another at a relative distance of Tess than 200 feet. Notwithstanding the code requirement of water supply for fire suppression services and the fact that the system is indeed being constructed for long-term consideration, the interim circumstances are not changing -just moving. P. Mulrooney further noted that Weatherwise Aviation has indicated that it is willing to provide an undertaking not to populate the soon-to-be vacated hangar on Lot 1, until such time as the permanent fire water supply and distribution system is in place. General discussion. Staff was given direction to send a letter to the Township of Oro-Medonte to respectfully inquire and seek clarification as to whether these circumstances have been considered by the Township during the interim. iii) In consideration of the continuing challenges and apparent lack of communication and harmony in construction activities at the airport, a code review and alternative options for construction initiatives were discussed. L. Leach noted that throughout the past four years, construction activities under the jurisdiction of the Ontario Building Code (OBC) and approval process through the Township of Oro-Medonte have proven to be extremely cumbersome. It was further noted that despite various meetings with Township staff, Council and the developer, the building process remains extremely challenging to work within. Notwithstanding previous suggestions that the City of Barrie be used as either the designated peer review agency (as opposed to a third party private consulting firm) or that approval responsibilities be completely transferred to the City of Barrie, L. Leach suggested that consideration be given to adopt the standard airport practice of the National Building Code (NBC). J. Crawford indicated that noiwithstanding the ongoing construction activity challenges experienced at the airport throughout the past several years, the Township of Oro-Medonte was in the process of having an internal review of the approval process and that a legal opinion is forthcoming. It was suggested that new information as to the Township's findings may be available for the September Commission meeting. General discussion. 5.0 FINANCIAL The June 30, 2007 and YTD financial and Semi-annual reports were presented. MOTION: Moved by J. Crawford, seconded by J. Lehman 2007-AC-32 "THAT, the June 30, 2007 8 YTD Financial Reports be approved, as presented:' Carried. 6.0 NEW BUSINESSlCORRESPONDENCE All additional correspondence as presented was reviewed. 7.0 MEETING(S) In consideration of the summer schedule, the next Commission meeting is scheduled to be held on Thursday September 20, 2007 at 7:00 p.m. 8.0 ADJOURNMENT MOTION: Moved by P. Spears, seconded by W. Gardy. 2007-AC-33 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 8:75 p.m:' Carried. M. Recording Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie I. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia L. L~Sch " \_ L~ -/~ President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, M. P. P. Brown, M. P. J. Tascona, M.P.P. G. Dunlop, M.P.P. %~~ ORILLIA PUBLIC LIBRARY BOARD MINUTES OF JUNE 27 2007 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:01 p.m. PRESENT -BOARD - J. Swartz, Chair; J. Rolland, Vice-Chair; F. Coyle; D. Evans; M. Fogarty; G. Guthrie; R. Hawkins; P. Hislop; A. Murphy; M. Seymour STAFF - M. Saddy, Chief Executive Officer S. Campbell, Director of Children's, Youth & A/V Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - D. Evans is a member of the City's Ad Hoc Volunteer Remuneration Committee and will not participate in the discussion of this item. CONSENT AGENDA MOTION #2007:10 Moved by R. Hawkins, seconded by P. Hislop that the consent agenda of the June 27, 2007 meeting be adopted. CARRIED M. Fogarty will act as timekeeper for the agenda. DISCUSSION AGENDA SUMMER READING PROGRAM Kelly Smith, of the Children's Services Department, briefly explained the program to board members and showed the DVD that was made to take to area schools promoting this program. NEW LIBRARY Board and Council members are invited to attend a meeting with Jim Morgenstern of dmA Planning on August 9 to give their input on the new library, and receive a progress report to date. REPORTS OF BOARD COMMITTEES AND REPRESENTATNES Ad-Hoc Committee OPL/Information Orillia -Minutes were distributed from the last two meetings discussing the two models that were developed from past meetings. The next meeting scheduled for Monday July 9 will involve discussion to substantiate the different options to present to City Council. #~, ~f NEW BUSINESS Oro-Medonte Township Board Representation - M. Saddy prepared a report outlining the Township council's decision declining appointment of a citizen to the Library Board. The Board must now ask City staff to advertise to fill this vacancy on the Library Board. MOTION #2007:11 Moved by D. Evans, seconded by A. Murphy that the Orillia Public Library Board ask City Council to appoint an additional member to the Board. CARRIED Severn Township Contract -Severn Township has signed a contract for library service for one year in the amount of $90,000. Handout from Haycock Conference on "Community Development and the Role of the Board" - J. Rolland and P. Hislop attended this conference and material was distributed for the Board's information. Remuneration Committee Correspondence - A committee of Council is revisiting this item as it pertains to Boards and Commissions. No official response to be sent by the Board but individual members may respond. One Book One Community -This is a new program to the Orillia Public Library which was introduced in Southern Ontario; more details to follow. Friends of the Library Update -Since the retirement of Friends President Evelyn Johnstone, the group has been seeking a new President with no one as yet to fill the position. Library staff and board members are being asked to help promote the Friends of the Library to assist in filling this vacancy. The Community Relations Committee will meet to provide input to the Friends. Module 5 from Librarv Board Orientation Kit -This section was reviewed in the form of a PowerPoint presentation for all present, led by Mort Seymour, highlighting the governance issues as they relate to the Library. Module 6 is to be reviewed at the next board meeting. Adjournment at 8:30 p.m. moved by R. Hawkins. BOARD CHAIR CHIEF EXECUTIVE OFFICER a ~ ~ ~`7 ~ ~-% C REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES JUNE, JULY, AUGUST 2007 CHILDREN'S SERVICES Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Kelly Smith and Marley Lauro (student page) attended the Arts for Peace Festival at the Stephen Leacock Memorial Home on June l7. Both Children's Services and the Paws for Reading program were promoted with great success. Over 75 people (children and adults) stopped at our booth and shared stories and a quiet time with their children. The weather was hot and sunny bringing out a good crowd this year. Suzanne Campbell staffed a literacy booth at the Canada Day Celebration on July 1. It was lightly attended, but those who visited enjoyed having the time to sit and enjoy a storytime with their children. PUBLICITY Goal 4 77te Library will advocate for increased public awareness of the value and range of library services. The TD Summer Reader's Club brochure was produced and distributed to over 4,000 students from Junior Kindergarten to Grade 6 in Orillia and azea schools. Children's Services staff wrote a play and had it filmed and saved to a DVD to promote the TD Summer Reading Club. The DVD was brought to fifteen schools, and Kelly Smith made twenty- one presentations to 2900 students. The DVD was enthusiastically received and was reflected in the strong registration for the program. Registration for the TD Summer Reading Club began on June 25 with a steady stream of parents and children coming in through most of the day, including aline-up outside the door before we opened. Materials displays were created in support of the TD Summer Readers Club booklist and were color coded and arranged by age and grade level. These displays received heavy use over the summer. Goa12.IDevelop and maintain programs associated with identified groups. Registration for the TD Summer Reading Club began on June 25 with a steady stream of parents and children coming in through most of the day, and including aline-up outside the door before we opened. :~ ~~ v Two hundred and ninety children ages 6-12 joined the TD Summer Reading Club and read a total of 6200 books (book reporting occurred after 100 pages were read). As part of the Summer Reading Club we implemented twenty-eight programs reflecting the theme Lost Worlds. An average of 25 books per child was read. Eighty-five per cent of the children completed their reading contracts. The completion rate is high and reflects the enjoyment the children have in the program and the importance of the prize incentives we provide for the children. Thirty-two children from Oro-Medonte Township, thirty-six children from Severn Township, and two hundred and eighteen children from the City of Orillia participated in the Summer Reading Club. Once again the business community was very generous offering gift certificates as reading reward incentives for members of the Summer Readers' Club. Reading rewards are a very important part of the program. A lot of staff time was allocated to this project, a worthwhile investment. This year we implemented a new format for reading incentives, a program made possible by a generous donation from the Lions Club of Orillia. A Lion's Club Store was created with prize incentives purchased with the donated money. Children earned frequent reader miles by reporting on books they read, coming to programs and completing reading related activities. The Lion's Club store proved to be a very popular part of the summer and definite incentive in encouraging even reluctant reader's to continue to read through the whole summer. We would like to thank the following Orillia businesses for supporting summer reading at the Orillia Public Library: McDonald's Restaurants, East Side Mario's, Burger King, Dairy Queen, Kentucky Fried Chicken, Zehrs, Wendy's Restaurants, with special thanks to Apple Annie's, Jack and Maddy: A Kids Store, Dominoes Pizza, Sunshine Kitchens, the Lions Club of Orillia and TD Bank. A thank you also goes to the Toronto Blue Jays who donated 100 tickets to the August 18th game (a very popular prize). Emma Quirt offered a fun language rich experience for the Dino Kids Ready to Read Club. Emma did a great job keeping the children focused during her circle time. Emma presented fourteen programs for children from 3-6 yeazs and their parents, including an opening and closing party and reading encouragement activities. The Dino Kids Ready to Read Club had a membership of one hundred and four children. The children shared 1258 books with their parents. There were 75 children from Orillia, 17 children from Severn, and 12 children from Oro-Medonte enrolled in the program. REFERENCE Goal 5 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs. Reference transactions showed a small decrease throughout June, July and August (an overall 5 percent decrease in the number of reference questions answered by Children's Services staff). 1~ _,. Reference Questions: June 2007: 280 July 2007: 422 June 2006: 348 July 2006: 467 Year to Date: 2007: 3265 2006: 3108 SUMMER PROGRAM EVALUATION August 2007: 343 August 2006: 369 Children's Services staff developed and implemented a survey for parents evaluating the TD Summer Reading Club and for the children evaluating the TD Summer Reading Club. PARENT SURVEY COMMENTS: 1. This (program) was a huge motivator for (my child) to read books on his own and out loud to us. We saw a huge jump in his ability to read aloud. 2. My child devoured books this year - it was a true pleasure not to have to strongly encourage the reading during the summer months 3. Good job to all staff from Summer Programs. The kids really enjoyed coming. The library has really made itself part of our community. 4. Job well done! Both my kids loved the program, the staff were great and made every program great! Keep doing what you are doing! Great job! 5. PAWS Dogs wonderful for pre-reading child. Loved how kids were encouraged to express themselves during oral reporting. 6. I was thrilled with my child's participation in the Summer Reading progam. His grade I teacher was concerned with his reading level at the end of the year and I was determined to work with him through the summer to improve by September. Thank goodness for the program! He got hooked on two series and quickly earned enough points to purchase Jays tickets (his ultimate goal). Big thanks to the sponsors who helped provide prizes - it kept my child highly motivated. He has decided to continue our own "Fall Readers Program" at home by photocopying the log book so he can keep going. Keep up the good work ladies! 7. A huge thank you to the Lion's Club for their financial donation -the store was a great motivator! For next year, keep store, lower points on items. COMMUNITY PARTNERSHIPS Goal 7 The Library will investigate, develop and maintain partnerships in the community. Emma brought the Ready to Read program to community groups with weekly visits from Orillia Parks and Recreation Early Years day camps and the YMCA summer day camps. ~~~ i i l '~ PAWS for Reading was offered Thursday evenings for seven weeks over the summer with two dogs and their owners participating in this populaz one on one reading program. The program is offered in the library through a partnership with Therapy Dogs of Canada. STAFF Goal 8 Maintain an ongoing commitment to stafJ"training, recruitment and development. Emma Quirt, a library page, was hired on a nine week contract with a half and half grant through the federal government Summer Career Placement Grant program. Emma was responsible for planning and implementing the Ready to Read program. Suzanne Campbell Director of Children's, Youth & Audiovisual Services REPORT FOR THE MONTH OF JUNE 2007 ~^ t °-~ BY DIRECTOR OF INFORMATION SERVICES m ~ LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Library materials were delivered to 14 shut-ins during June. Volunteers provided the library with 242 hours of service. GDAL 3: Optimize and customize library services to our user groups: The automation committee has begun to meet to determine the criteria for a new public catalogue and to set goals and objectives for the committee, itself. Michelle at Reader's Advisory created display on Seniors, Brain Injury Awazeness, Father's Day, Canada Day, Canadian Fiction, Armchair travel, and Oprah's recommendations. Take- away bookmarks were also created for most of these topics, with an additional one for summer reading suggestions. GOAL 4: Advocate for increased public awareness of the value and range of library services: Gail Ward produced a booklist for patrons interested in gardening. The Adult Book Club met on June ls` with 7 in attendance; Alice Munro's short stories were discussed. The book club will take a summer holiday and will resume in September. Jayne met with the Lifescapes participants to finalize their book which will be launched in August. Jayne attended the Volunteer Awards presentation where pins and certificates were handed out ta. long-time volunteers. Gail Ward provided input to the One Book, One Community effort, now to be called Orillia's Big Read. A mystery by H. Mel Malton, an author living in Huntsville, was chosen as the book the community should read. Jayne took the library display and materials out to the Senior's Fair at the Orillia Square Mall on June 4`h to advertise our services to seniors. A number of library staff attended the Order of Orillia Awards that took place at City Hall on June 19~'. The volunteers of the Orillia Public Library were the recipients of this year's award. June Report of Information Services -Page 2 GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: More people booked the library computers in June (1982). The use of the online databases increased, mainly due to the many useful ones included in Knowledge Ontario. More people accessed the homepage during the month (1964). 562 photos in the local history collection have been given subject tags and uploaded to the Knowledge Ontario site. GOAL 6: Investigate, develop and maintain partnerships in the cammuniry: The annual meeting of Information Orillia was well attended, with members of the Library Board and the CEO present. The function of the organization, funding and accountability of the directors and staff were topics explained. GOAL 7: Attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics: I attended the Ask Ontario meeting held at Georgian College on June 20`h. They are attempting to establish a consortium of libraries that would offer reference assistance in an instant messaging format. By cooperating, libraries would be able to cover the province with this service, without increasing their staff compliment. Information on the progress of this project will be forthcoming. REPORT FOR THE MONTH OF JULY 2007 ~ ~~-' BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create ar:d maintain lifelong relationships with users: Volunteers provided 293 hours of service. Library materials were gathered for and delivered to 18 shut-ins. Orillia's Big Read was launched in July. Gail Ward created book marks and publicity releases for the media and assisted on the committee with planning. GOAL 3: Optimize and customize library services to our user groups: Members of the circulation committee felt that the adult non-fiction collection was not being used as well as it could be. Suggestions to improve this were to move the biographies out into their own separate collection, move the mystery fiction up to the second floor and move the biographies down to the first floor, move the DVD collection to its own separate section by weeding the Reference collection and moving the languages, college calendars and telephone books from the alcove to the Young Adult area and moving the Young Adult area into the alcove. As statistics for in-house use of materials have never been tabulated in this library, IS staff began to record the data each day, to more accurately reflect use ofnon-fiction, local history and reference materials -statistics unique to the Information Services department. GOAL 4: Advocate for increased public awareness of the value and range of library services: Sherry Lawson of Casino Rama very kindly hosted the Lifescapes Launch Luncheon on July 23rd again this year. This was the book launch for the third book in the Lifescapes series of programs and was the longest yet! Reader's Advisory created eight book displays on various topics such as: Canada Day, Stephen Leacock, Armchair Travel, Humorous Fiction, Summer Reading, and Oprah's latest recommendations. Bookmarks were created for lists of fiction suggestions for summer reading, humour, adventure fiction and for Christian fiction. Michelle also gathered reading material for Birchmere retirement home and for Victoria House. GOAL S: Develop methods of measurement to evaluate the effectiveness of library services and programs: Use of the Internet stations was up by 1198, demonstrating that we are serving many people from out of town during the summer months. Total uses in the month were 2073. Use of the online products is up by 430 uses due to increased use of the Knowledge Ontario databases. 1214 people accessed the web page, which is up by 430 hits. Even access to the Frost papers was up by 4 hits. Questions asked at the reference desk are holding their own, with 1757 questions posed in July. The statistics show that patrons are accessing information from home and the money that we spend on databases is well attributed. i-~~ GOAL 6: Investigate, develop and maintain partnerships in the community: Lynne G. attended an information session at Information Orillia, where it was announced that they had been given a Trillium grant of $117,800 over three years to develop a volunteer service, accessible over the Internet. Since Mike was away, I received the $30,000 donation from Janet Twiddy, executor of Mary McConnell's estate. Mary was a former employee of Orillia Public Library and left the money to the library in her will. GOAL 7: Attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics: Lynn Lockhart attended a training session arranged with the conservator at the Simcoe County Museum. She was shown how to repair and preserve some of our most fragile and damaged materials. Since Erin Forrest, a student page with Information Services, will be leaving at the end of August for university, I advertised and began interviewing for a suitable replacement for her. REPORT FOR THE MONTH OF AUGUST 2007 ~ _` ~ 1 ~ BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided 251 hours of service in the month of August. Further promotion for Orillia's Big Read continued during August, when close to 200 individuals had read the book. GOAL 3: Optimize and customize library services to our user groups: Titles had to be chosen from the Best Sellers lists as well as reference titles from the Annuals list which made August a very busy month for collection development for me. The annual assessment and renewal of periodical titles from Ebsco also had to be completed this month. In order to provide room for the new Young Adult area, I weeded the non-fiction paperback collection and removed the remaining titles to Technical Services for cataloguing. The languages, career and Literacy collections were relocated from the alcove to the YA area and the entire Young Adult collection was relocated to the alcove. This was completed at the end of August with the hard work of library pages. Thanks to Jai and the help of the staff from the Opera House, the cabinet housing the telephone books was moved from the alcove to an area near the photocopier. GOAL 4: Advocate for increased public awareness of the value and range of library services: I changed and converted the Local History presentation from slides to a power point presentation and did a test presentation of it to the VON Day away program for care givers of Alzheimer's patients. They had some helpful advice for revisions and seemed to enjoy it. I wrote an article for the North Simcoe News promoting Orillia's Big Read. The stories from the latest volume of the Lifescapes project were presented to the public at the Leacock Literary Lapses. Two members of the alumni group won prizes for their work. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: All stats for the Information Services department were up this month. Use of the Internet stations was up a bit to 2185 uses. The databases were accessed 1733 times during the month. 1165 people accessed the web page and 37 people visited the William Sword Frost web site. Questions posed at the reference desk numbered 1987, which is up 12 per cent over last August. GOAL 6: Investigate, develop and maintain partnerships in the community: Library staff gave time to a young person from the YMCA Youth Quest program for job shadowing. She job shadowed in Technical Services and Information Services. Joe Armstrong, Canadian writer of history and lecturer provided the library with free copies of biographies that he had written of Champlain. ;.~ ~ GOAL 7: Attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics: Gail Ward and Jennifer Murrant completed the OLA course on Enhanced Knowledge of Search Engines which was conducted over 6 weeks. Both felt that it was very comprehensive. Reilly Beesley was the page hired for Information Services. She started mid-month and is working out very well. Lynn Lockhart and I received training from CED-ROMsni for the new interface for the online version of the Packet and Times. REPORT OF THE DIRECTOR OF TECHNICAL SERVICES ~ ~ -n JUNE, JULY, AUGUST 2007 Circulation The Library programme "Orillia's Big Read" got off to a grand start in mid July with a press conference, crime scene re-enactments, promotional buttons, and 26 copies of the featured book, Down in the Dumps by Bracebridge author H. Mel Malton. On August 9 the library hosted a reading by Mel Malton, attended by almost 30 people, who got to meet the author and have books signed. The program is planning to wrap up with festivities during Ontario Library Week in October. The conception, selection, organization and execution has largely been carried out by Orillia's Big Read Committee, chaired by Susan Murphy of the Circulation Department, with members Joyce Dempsey of Circulation, Susan Dance of Technical Processing, Lee Kelly of Children's Services and Gail Ward of Information Services. The circulation of Down in the Dumps provides a good example of what promotional effort can do. Our initial lone copy of the book, acquired in 2000, circulated an average of 4 times per year until 2007. Since the programme launch in July, over 200 people have borrowed copies of the book! We also purchased espies of Malton's other works, and they have circulated steadily since this summer as well. The summer book sale took in over $1500 at the end of July. Technical Processing A major project for TP staff this summer was the recataloguing and reclassification of several hundred non-fiction paperbacks and their integration into the main non-fiction collection. This was part of a series of moves that changed the location of the Young Adult area of the library. A large number of donations to the book sale resulted in some extensive work for TP, as many of our old, worn-out titles were replaced by donated copies that were in much better shape. ~ ~~. ,~ ~ ~ Systems The library's project to replace our Geac Advance Library Management System made substantial progress this summer. After issuing an RFP in May, we chose SOLS consultant Helene Golden to be our guide and mentor through the process of evaluating and selecting our new system. We formed a staff automation committee, chaired by myself, and representing all deparhnents. We held several meetings to determine the needs and wants of each deparhnent in a new system. The general consensus was that a new library system be flexible and able to respond to needs of users both on staff and from the public. We are placing high importance on the interface and services for our patrons, in the library and at home. Features such as integration of our catalogue with electronic resources available in the Internet, the ability of a system to include user- generated content like ratings of books online, or "if you liked that, you should also read this" lists, etc. were deemed to be of significant importance as well. We are also seeking a system that is able to generate a wide variety of management data, such as reports and lists. We met with our consultant Helene in July to refine our requirements and she began working on a draft Request for Proposal to send to vendors. We are planning to use a selection tool called "Scripted Demonstrations" where the vendor has the system carry out very specific tasks, and each vendor follows the same script. This should better enable us to compare how the various systems to things important to the library operations. A draft of those scripts has also been done. David Rowe Director of Technical Services REPORT OF CHIEF EXECUTIVE OFFICER FOR JUNE 2007 CIRCULATION OF MATERIAL PRINT S Jan-Jun 2~ Jan-Jun 2007 Books 93145 89501 Periodicals 4893 4299 Maps, Gov't.Publications, Pamphlets, Pictures 76 20 Interlibrary Loan -Borrowed 765 871 Interlibrary Loan -Loaned 1183 1162 CD-ROMs 155 98 Equipment 43 25 Framed Art Reproductions 84 4 Microfilms ILLoan -Borrowed 53 101 Microfilms ILLoan -Loaned N/A NIA Multi-Media 49 28 Other Materials 14 8 Other Materials ILLoan -Borrowed 10 21 Other Materials ILLoan -Loaned 7 21 Sound Recordings 8693 7448 Talking Books ILLoan -Borrowed 39 24 (and Books-on-Tape) -Loaned 37 48 Videos and DVDs 16870 14710 Videos and DVDs ILLoan -Borrowed 61 31 Videos and DVDs ILLoan -Loaned 68 86 TOTAL NON-PRINT 26183 '22653 TOTAL ALL CIRCULATION 126245 '.118506 REFERENCE TRANSACTIONS Adult 9621 8807 Children 2761 2599 DirectionallTelephone Queries 1431 1199 E-MaiUMail/Fax Requests 87 90 Extended Computer Help 975 825 Other Libraries 2260 2071 Readers' Advisory 641 831 INTERNET/COMPUTER USE AdulUChildren 10219 10921 Online Product Logins 7180 13571 Frost Scrapbook 327 219 Web Page Visits 6618 7607 RA 7 ~ = ~ ` r ~ , ~ ~M ..: 1683,63 k..,167246 ND;TOTAI: LIBRARY ~1SE , ~,..,r, _, ,,, ,~,.. ~_ ,~ ~~~ ~ .~ , Jan-Jun Jan-Jun 2006 2007 PROGRAMS -ADULT SERVICES In-Library -Group Visits *Attendance - Programs *Attendance Out of Library -Talks to Groups *Attendance PROGRAMS -YOUNG ADULT SERVICES In-Library -Programs * Attendance PROGRAMS -CHILDREN'S SERVICES In-Library -Group Visits *Attendance - Story Hours * Attendance - Other *Attendance Out of Library -Talks to Groups * Attendance - Programs * ~.,,...a,,..,.... Adult - City of Orillia -Township of Oro-Medonte - Township of Severn - Non-Resident - Annual - Six Month - Occasional -Non-Resident Taxpayer - Ex-Officio (Councillors, etc.) - Library Staff & Volunteers - Visitors (for Internet use) Children -City of Orillia - Township of Oro-Medonte - Township of Severn Institutional Other (ea. ReciorocaVLearnina Centre/Nu 0 1 23 31 *389 *545 7 3 *173 *285 0 3 *0 *24 7 6 *250 *137 73 76 *1362 *1718 35 26 *1234 *942 29 21 *2522 *2913 12 18 *340 *493 2006 2007 493 486 116 112 102 80 1 3 2 0 9 13 10 9 0 0 2 9 0 0 226 195 60 24 43 44 0 1 10 5 Report on August 9, 2007 dmA session regarding the new librazy , °°~-' m- John Swartz, OPL Board Chair ` September 20, 2007 The objective was to get feedback to some of the data and conclusions drawn, as much as it was to present findings in the areas of space needs, staffing levels, capital and operating costs, and to outline some design concepts and site considerations. The main issues, size and cost, are estimated to be 38,000 Boss squaze feet and $13,210,000. As the study gets into finer detail, those numbers may be different. The cost does not include relocation if the new building is built on the existing site, moving costs, taxes and legal fees, and soil testing. Jim Morgenstern recommended including new space for local history, the library's art collection and a computer training room. Space for Information Orillia was also recommended. He recommended against any space for partners (e.g. college/university), a lecture hall, and a formal gallery. Discussion among those in attendance ruled out making room for archival and records storage and an IT backup for City Hall. Several people questioned the need for a computer training room saying these exist in other places. However, it was pointed out that our service is different and our users are very different and the space would not be necessarily a `computer training room' in the sense most people understand. My sense is that this area remains in the plan. Operationally, Morgenstern determined the cost would not be much different in a new building than it is now, though they would be higher because some degree of increased staffing would be necessary. He pointed out our revenue is lower than other comparable libraries because we don't have the programming space to rent. He noted we are deficient in programming, service to youth and that more money should be allowed for collection and professional development. Two sites were considered, the present site, and the site on West Street already identified. Each has additional financial considerations. The present requires temporary housing and associated costs. The other has the hydro substation to deal with. Both sites have no below ground obstructions. The West Street site would allow for a bigger footprint. Associated with the West Street site is the question of what may, or may not, happen with the parking lot/ Farmer's Market space. This reflects directly on the outward appearance of a new library building, and to design considerations such as the main entrance. Any building, on either site, should be compatible with the Opera House and surrounding neighbourhood. That does not necessarily mean it has to look Victorian. Morgenstern recommends that the cost of building to LEEDS standards is not exorbitant and should be a goal. ;j",t , 3 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of 5 DATE: June 14, 2007 LOCATION: Midland Public Library Boardroom PRESENT: G.A. Walker, A. Campbell, B. Desroches, C. Moore, P. Steven REGRETS: J. Swick, B. Jeffery, J. LeFebvre STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO pj'LiM _ ISSUE ACl'1V1V 1. Call to order G.A. Walker called the meeting to order at 7:00 p.m. 2. Approval of the agenda Additions: 8. Information 8.4 MPMP -Municipal Performance Measurement Programme 8.5 Letter from Marion Locke Moved by: C. Moore Seconded by: B. Desroches That the agenda be approved as amended. 3. Approval of the minutes of the previous meeting Amendment: bit 11 3 20131 4.3 Convergent Technologies s DBD-t~EDtll~T Line 6 -last name of Shawn Berriault. TD~NF9StiIP -- Moved by: B. Desroches Seconded by: A. Campbell That the minutes of the Boazd meeting held on May 10, 2007 be approved, as amended. 4. Business arising from the minutes 4.1 Staff Reorganization B. Molesworth reported on the progress made to date. Two new part- time Staff have been hired and will start soon. Savings were realized due to the reorganization which allowed us to add a couple more hours to the new part-time positions which will bring them to 17 hours a week. The rest of the Staff involved in the reorganization are being trained in their various new positions all while vacations are happening. CARRIED CARRIED ~. _. , MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 5 DATE: June 14, 2007 LOCATION: Midland Public Library Boardroom 1'1'F.M ISSUE (ACTION 4. Business arising from the minutes -continued 4.2 Wireless Connections According to Gayle Hall, at the County Library, the County is considering buying a wireless controller that would provide access to SCAN and that would work with SIP (Standazd Identification Protocol) to authenticate users. An aerial installed locally at a cost of $150.00 would make the Library a wireless environment. It can be programmed to shut down when the Library is closed. This option offers several advantages. It's cheaper. It's maintained by the County. It shuts down on schedule which should eliminate the possibility of someone using our connection without our knowledge. There is a potential problem, though. A SIP system costs around $5,000.00. We need this recognition system to operate e-Audio. If we have to buy it, at least we'd be using it for two or more applications. We may, according to Gayle Hall at The County Library, be able to piggyback on the County's system. Shawn Berriault feels we should wait to see how this plays out before committing to a stand alone system. 4.3 a-Audio Books B. Molesworth reported on the progress to date with the Simcoe County Libraries' installation of e-Audio Books. The Collection Development committee has met and made some decisions on collections and had input into what the site will look Like. Collection building is on-going and the hope is to be up and conning by the end of the summer. There will be a variety of fiction and non- fiction, similar to the percentage breakdown that we have in-house. There will be statistical information available. 5. Approval of the accounts Moved by: A. Campbell Seconded by: B. Desroches That the accounts for the month of May 2007 totalling $18,817.73 be approved. CARRIED § „•'~*~~ MIDLAND PUBLIC LIBRARY BOARD MF,ETING Page 3 of 5 DATE: June 14, 2007 LOCATION: Midland Public Library Boardroom TI'EM LSSUE I ACTION 6. Reports of Board Committees 6.1 Finance Committee -Chairman, Art Campbell A. Campbell distributed a Financial Statement for the five months ending May 31, 2007. Everything appears to be in order. B. Molesworth reported that the Town's contract negotiations were going well and that it looked like they would be concluded before CAO, Fred Flood retires on July 1, 2007. The issue of benefits for part- time Staff will have to wait until a new CAO has been in place for awhile. 6.3 Building Committee -May 14/CounciUResolufion Agenda (B. Molesworth asked to put this Agenda before 6.2 Fundraising as one will flow into the other.) B. Molesworth distributed a statement about the presentation to Council related to the proposed expansion. G.A. Walker and B. Molesworth have been pursuing possible fundraising initiatives as per Council's wish stated at the May 14a' presentation where Council gave "approval in principal" for the expansion based on the Board's commitment to finding other funding. B. Molesworth put forward some ideas as to how to move ahead. He will report to the Board after he has had more discussions with those who have expressed an interest in helping. 6.2 Fundraising B. Molesworth has called Garfield Dunlop's office and asked that Mr. Dunlop call him about possible infrastructure grants from the province and has sent the expansion plans to the Ministry of Culture. Bruce Stanton's office has also been contacted about potential Federal funding but they have indicated that there really isn't anything available. The Trillium Foundation is also a possibility for certain items, such as funiitare. B. Molesworth will look at the possibility of doing another direct mail campaign in the fall. B. Molesworth has also been in touch with John Knibb, our architect, about timelines. He has indicated that if money became available by April or May of 2008, by the time drawings and surveys were completed, the construction start date would not be before the spring of 2009. ~' °- MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 5 DATE: June 14, 2007 LOCATION: Midland Public Library Boardroom ITEM ISSUE 6. Reports of Board Committees -continued 6.4 Report from the FYiends of the Midland Public Library A very small group met at the last meeting where the focus was mainly on the July 14s' book sale. G.A. Walker asked for volunteers. 7. New business 7.1 Reading Series B. Molesworth brought some posters and flyers advertising the Author Series to the Board's attention. All the authors this year are from Southern Ontario so travel expenses should be kept down. Advertising has also been cut in half and Catherine Smith produced the posters and the tickets. The readings will be held in the Bill Thompson Room at the NSSRC. B. Molesworth will purchase cheese platters and there will be wine for the receptions that follow. 8. Information 8.1 Chief Librarian's Report The report was adopted as written 8.2 Fred Flood's Retirement B. Molesworth informed the Board about a retirement send-off evening for Fred Flood to be held Wednesday, June 27`~ at the NSSRC. He has tickets available for sale. ACTION 8.3 Mr. Zwicker's Grade 415 class B. Molesworth read a letter from Mr. Zwicker's class thanking Bonnie Reynolds for their visit to the Library. ~.' t°~'~ MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: June 14, 2007 ITEM 8. -continued ISSUE 8.4 MPMP -Municipal Performance Measurement Programme The Town has published its MPMP (Municipal Performance Measurement Programme) statistics for 2006. B. Molesworth feels this program is an unfortunate expense of time and money. The figures purport to illustrate the efficiency of Municipal services but generally just measure how much is spent on them. They don't show how quickly the fire depamnent gets to a fire or what level of satisfaction a library patron feels with the collection or the answer to a reference question. Nor do they suggest what level of expense is standard. The Library has now been included in this program for two reporting years. They show that operating costs per person have increased as the budget increased while the population of the Town only grew by a couple of hundred. Operating costs per use, however, have stayed almost the same; increasing from $2.30. to $2.35. So, even though the overall budget increased, the number of uses increased as well, which might be regarded as a measure of efficiency. 8.5 Letter from Marion Locke B. Molesworth read a letter from Marion Locke thanking the Board for her retirement reception. 9. Adjournment Moved by: C. Moore That the meeting be adjourned at 7:55 p.m. ~ ~~ Chairman of the Board LOCATION: Midland Public Library Boazdroom Chief Librarian l-~ Page 5 of 5 ACTION .. ~- 1 Oro-Medonte History Association 30 Aug 2007 Present: Chair Allan Howard, Secretary Sheila Kirkland, Treasurer Bruce Wiggins, Vice-chair Geoffrey Booth, Jadeen Henderson and Margaret Prewer Minutes of July 11: Moved by Geoff and seconded by Margaret that minutes be accepted as amended. Second page under point 9 should be type not typed. Business Arising • Fairvalley 175`h Anniversary: September 9 at 2pm. Allan will set up a display in the display case we just purchased. Camera and scanner-will need table- available there. Will use our sign not the banner. Can set up on Saturday-Bruce to assist Allan. Sunday Geoff and Margaret will help Allan. Jadeen and Sheila will try to come. Books to sell-Margaret will bring some of the Medonte books. Allan will get copies to sell of the Fairvalley grave transcripts. • Guthrie church up-date: Nothing to report at this time. • Heritage Day report from Bruce: Sold some books. Next year will be a week earlier so there will be less conflict with other activities in the region. The dinner was excellent done by Bob Richards and his daughter Christine. Was well attended-almost 100 eating. All monies went to the Agriculture Society and we just had book sales and public awareness of our function. • African church quotes: None have responded to Bruce's request. Don Robinson, Warren Fitzgerald-Sherwood Construction, Warren-Bruce's contact. Geoff will follow-up with Warren Fitzgerald. Bruce will contact Don: • Trillium grant process stalled due to heavy personal schedules. Sheila to set up an appointment with Trillium co-coordinator John Pugsley. • Margaret report on Municipalities Heritage committee's: 1. Barrie-by-law as circulated 2. Midland-did not respond so she got on-line information only. 3. Orillia-by-law as circulated. On-line you can get a case study `Uncovering Cultural Sponsorship Opportunities in Or-illia' 4. Springwater-as circulated 5. Tay-as circulated. List of similarities and differences needs to be looked at for the next meeting. • Geoff reported that Barrie hired someone to draft the historic building by-law for them. This may be something we will need to do. If we used another municipality we would ask permission first. The Laurent ion University History Professors- Brad Rudachyk and Marty Wood that teach upper level courses that might be able to help. Marty is not interested. Brad teaches a course called `Historical Methods' and `Approaches to History' and he thought the exercise of going to the Archives to research, as long a clearly written guidelines of what we would want, would be doable for his class. Information we want is: When crown grant and to whom; a description of the property when granted from the crown; date of any major buildings; current description of property today with current owner. Geoff will ~~ ask Brad if he thinks there is anything more we should add to our list and if he is still interested. Correspondence • Ontario Heritage Trust-Young Heritage Leaders program we do not have anyone in mind at this time. If anyone thinks of someone send an email to everyone before October 31. • Neufeld Room sign is still missing and we are unaware of where the Township stored it. • Kathy Blackbourn-Ontario Museum Association • Email Jannie Wilson thanking Allan for his attendance at the event in Collingwood welcoming the group from Alabama. The warmth of the group overwhelmed them. • National Historic Sites Alliance-meeting this year is October I, 2 and 3. Margaret, Allan and possibly Jadeen and Sheila will attend. The Township as budgeted will cover expenses. • Copy of article on geo-caching as circulated. Discussed that this issue should die down on its' own. The History Association has never publicly pointed to geo- caching for any digging at the church. • Email on request for Fagan family-from California. Allan will email information to family. We will request a copy of the diary from this family. • Email from Ann Andnasyszyn re: Conference series for grant proposal writing. Intermediate to advanced level. Discussed. General consensus that we are beginning level proposal writers. New Business • Peter Coppin, Barrie Antiques, donated a posting board from the front of a church to the African Church. Sheila will send thank-you. • Linda Bradley-Gooderham donated a folding field military dental chair. It belonged to her late father, George Bradley. Also donated a military helmet and gas mask. Sheila will give athank-you to Bruce to forward. • A showcase was purchased for $90. • Thank-you to be sent to Richard's for Heritage Day food preparation and for allowing us to participate at the Ontario Federation of Agriculture meeting. Bruce will deliver. • FYI: Oro Station Community hall is financially getting into trouble. • Bruce is to submit a bill for the materials used to build our display cases that we use at all events. • Oro Fair-display cases will be set up. Bruce will do days on Friday and Margaret will do evening, and Geoff will do 12--4pm Saturday, Allan will fill in as needed. Sheila will be away. Next Meeting September 20 at 7:30pm at the Northway Restaurant Adjournment at 8:40pm. 4~ Shanty Bay Festival c/o 54 Bay Street, R.R. 3 September 26, 2007 Mayor and Council Township of Oro Medonte Box 100, Oro, ON LOL 2X0 Dear Mayor Hughes and Council Members: The Shanty Bay Festival committee had its windup meeting recently and we are eager to share with our sponsors the success of this year's event. Although the day began with rain and gusty winds, by 10 am it was sunny and warm. We had a great turnout of people of all ages who enjoyed the games and activities that were on offer, starting with the parade! The entertainment from the stage, the pizza lunch, the rides on the miniature steam train and the vendors' products were all enthusiastically received. We were successful in raising over $5,000.00 in sponsorship money to support the Village Green Association. This will allow the Association to maintain the property, including the removal of some dangerous trees, as well as acquire more equipment for the playground. Your support is greatly appreciated as it allows for the ongoing maintenance of this community treasure, which is not owned by the municipality. Every dollar raised through the sponsorship program will be invested in the Village Green. On behalf of the Festival committee and all the volunteers who worked so hard to make the third annual Festival such a success, our thanks for your invaluable contributions. Yours truly, ~~~ c~~tiA ~~ e t Susan Woods on behalf of the Shanty Bay Festival t~~ ~~> ~r,n ~ THE CHILDREN'S AID SOCIETY OF THE COUNTY OF SIMCOE September 24, ?007 I am writing to request that the Township of Oro-Medonte officially recognize October 21 - 27 as Canadian Foster Family Week. The Simcoe County Children's Aid Society is saying thank you to the 185 families who provide alternative family homes to children in its care. Foster families are the backbone of the work we do protecting children from abuse. They open their homes to provide a caring and safe environment for children who are unable to live in their own family homes. Wherever possible, the Children's Aid Society works to keep families together. When this is not possible and a relative or kin are not able to step in, a child may be brought into the care of the Children's Aid Society. Foster family care is the first choice in these situations because most children's needs are best met in a family environment. Foster parents work with Children's Aid Society staff as part of a team to develop a plan for each child in care. Foster parents provide stability and a caring home that encourages a child's growth and development. While the legal responsibility for the child remains with the agency, foster parents play an important role in the child's daily life. The Simcoe County Children's Aid Society provides substitute care to children and youth through our foster homes. The number of children admitted to care each year is on the increase and the Children's Aid Society needs foster homes. This recognition will aid in increasing public awareness toward this goal. ^ 60 Bell Farm Road, Unit #7, Barrie, Ontario, IAM SG6 Telephone: (705) 926-6587 or (800)461-4236 Fax (705) 726-9788 Intake Fax: (705) 735-4996 Legat Services Fax: (705) 735-6398 ^ 344 King Street, Midland, Ontario L4R 3?vt8 Telephone (705) 526-9341 Fax (705) 526-3418 ^ 186 Hnrontario S[reet, Unit#105, Collingwood, Ontario L9Y 4T4 Telephone (705) 444-9160, Fax (705) 445-9601 ^ 46 Wellington St.,W, Unit 4, Allistoq Ontario L9R 2B8 Telephone (705) 435-4348 or (800) 661-5311, Fax: (705) 435-3547 ^ 94 Colborne SC W., Orillia, Ontario L3V 2Y9 Telephone (705) 325-1005 or (800) 422-9970, Fax (705) 325-li 19 D 118 Barrie Stroet, Box 872, Bradford, Ontario L3Z 2B3 Telephone: (905) 775-4336 or t-(866) 550-802Q Fax: (905) 775-5325 ^ World Wide Web: h[tp //wwwsimcoccas ~__~`~ ~. ~.~ ~. }~ We would like you to join us in recognizing and thanking Foster Families during Canadian Foster Family Week. Thank you for your attention to this issue. Sincerely, ~~~ ~~1 ., ,Sue Daie, Director, Communications and Community Relations The Corporation of the County of Simcoe n~NNTy ~,T,GO~ Beeton Area (905)729-2294 CLERK'S OFFICE Telephone Extension 1246 Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 :, ' ~ -_ September 25, 2007 SEP 2 ~ 200? Mr. Harry Hughes, Mayor Township of Oro-Medonte Box 100, 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes: Re: Establishment of a Waste Electronic Equipment Recycling Please be advised that at its meeting on September 25, 2007, Simcoe County Council received your correspondence dated August 24, 2007 requesting that Landfill Site No. 11 be considered as a depot for receiving Waste Electronic Equipment at such time as the County commences such a program. Thank you for making the County aware of your residents' interest on this issue. Yours truly, ~'~ / Glen R. Knox County Clerk /cam (705)726-9300 Fax: (705) 726-3991 ~Ft~-~v1ED17~T~ C: Rob McCullough, Manager of Environmental Services August 24, 2007 County of Simcoe Administration Centre 1110 Highway #26 MIdHURST, Ontario LOL 1X0 ATTENTION: Mr. Glen Knox Clerk ~~ t Re: Electronic Equipment Recycling Township of Oro-Medonte - Dear Mr. Knox: Residents of the Township of Oro-Medonte have been approaching Council with requests to set up a depot within our Township where electronic equipment can be returned for recycling. it is our enders#anding that the County is presently working towards establishing sites where electronic equipment may be returned for recycling. It is the request of the Township of Oro-Medonte that Landfill Site #11 be considered as a site for an electronic equipment recycling depot. Thank you for your consideration to this matter. Sincerely, T H OF RO-MEDONTE . .Hug es Mayor tps c.c. Rob McCullough, County of Simcoe Paul Graveile, Treasurer ~$, ~ ~ ~' E ~I2I' TIN ®'T E ~ --~ ~~ E~~;~ ~ Proud History -Progressive Future R,E>` }\ t ~~~ September 28, 2007 Mayor Hughes The Corporation of The Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, ON LOL 2X0 Dear Sir: ~~~ ~ 3 2n07 ~Fip-hAE~t71VT~ The Council of Ramara Township received your correspondence dated August 28, 2007, regarding County of Simcoe Trails Program, at their meeting September 17, 2007, and adopted the following resolution: THAT the correspondence from Oro-Medonte regarding County of Simcoe Trails Program dated August 28, 2007 be received AND THAT the resolution be forwarded to the Ramara Trails Committee. I trust the above is self-explanatory, however, if you require further information or clarification, please do not hesitate to contact me. Yours truly, ~r ~anice McKinnon, AMCT Deputy Clerk JM/cmw P.O. Box 130, Breehin, Ontario LOK 1BQ (705) 484-5374 To13 Free 1-800-663-4054 <for 689 exchange only) Fax (705) 484-fl441 Email: ramara ®township.ramara.on.ca Web Site: www.township.ramara.on.ca Proad Member of Lake Country August 28, 2007 The Corporation of the County of Simcoe 1110 Hwy #26 Midhurst, ON LOL 1X0 Dear SirslMadams: Re: County of Simcoe Trails Program The Council of the Township of Oro-Medonte passed the following resolution at the Committee of the Whole meeting of August 15, 2007 with respect to the above-noted matter. `WHEREAS the County of Simcoe is considering the establishment of a County Trails Program for the co-ordination of recreational trails in all 16 municipalities comprising the County of Simcoe; AND WHEREAS the Oro-Medonte Recreation Technical Support Group reviewed the County of Simcoe Performance Management Committee Repon Item PM 07-059 which outlines the rationale for a County Trails Program; AND WHEREAS, given the County of Simcoe structure and resources, a trails program would realize benefits such as maximizing local economic and funding opportunities, promoting tourism and healthy communities and enabling better emergency response capacity; AND WHEREAS a centralized trails program would ensure consistent policies and standards (including risk management}, prevent duplication, streamline signage and co-ordinate trail related activities throughout the member municipalities; AND WHEREAS a centralized trails program would build partnerships and benefit from existing Provincial planning initiatives such as the Inter-Governmental Action Plan (IGAP} Places to Grow Act, 2445, and the Provincial Policy Statement, 2005 to better manage planning and development decision making. NOW THEREFORE, the Township of Oro-Medonte supports the Oounty of Simcoe initiative in creating a County Trails Program; AND FURTHER THAT Garfield Dunlop, MPP, Simcoe North, the Corporation of the County of Simcoe and Simcoe County Municipalities be advised of Council's decision." ~' -2- Thank you for your consideration with respect to this matter. Yours truly, ~~n , H.S. Hughe Mayor !jt cc: Garfield Dunlop, MPP, Simcoe North Simcoe County Municipalities Members of Council Shawn Binns, Manager of Recreation and Community Services fir. , ,~~,_. TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Committee of the Whole Prepared By: RC2007-20 Shawn Binns Subject: Department: Council Richlieu Park Soccer Pitch Parks and Recreation Reconstruction Update C. of W. Date: September 25, 2007 Motion # R.M. File #: Date: Roll #: During the 2007 budget deliberations Council allocated $50,000 to reconstruct the Soccer Pitches within Richlieu Park. The reconstruction involved the grading of the field to create two regulation size soccer pitches and 3 junior pitches. The Richlieu Park Soccer pitches underwent renovations in 1997 to create 3 regulation junior pitches. While drastic improvements were realized the individual pitches remain to have varying topography and turf cover. The varying conditions pose safety concerns for the field users. As well the topography has governed where the pitches are located. Currently the Warminster Soccer League has pitches on the sections of level ground with nets scattered across the field. This limits the types of use the fields receive. The proposed renovation would include the creation of two regulation fields 60m x 100m fields as well as three 30m x 50m junior pitches increasing the useable area of the field, improving the quality of turf and the amount of use. The pitches would then be able to accommodate sports such as flag football, ultimate frizbee, and local tournaments. Parking has and continues to be an issue with the 500 plus children who participate in the Warminster Soccer League on Wednesday evenings. The proposed soccer pitch improvement would see additional parking spaces added at the north end of the field. Staff is also working to investigate other options to address the parking need and the safety concerns of parking on the streets. The Warminster Soccer League finished the soccer season in mid August. Since this time staff has met with a number of contractors to review the proposed project. In order to ensure that the work was completed properly and to minimize potential for unforeseen expenses a survey and fill analysis was conducted to ensure that there would be enough soil from the stripping of the topsoil and cutting of the field to utilize for the fill component. This information formed the basis for the grading plan (Attachment #1). The grading plan was conducted using a cut and fill analysis to ensure the fields were done to proper grades without changing existing drainage and to ensure that there will be enough fill from the cutting for final preparation. Given the timeline in would be impossible to have the field prepared, seeded and functional for the 2008 Soccer Season and use by the Warminster Soccer League; therefore the project is being deferred to 2008 at Council's discretion during the 2008 budget deliberations. RECOMMENDATIONS 1. That Report No. RC2007-20 be received. Respectfully submitted, _~,~ ~ Shawn t3inns Manager of Recreation and Community Services C.A.O. Comments: Date: C.A.O. ~~ (~ Dept. Head -2- r r r. i P f r r r r t r r r r .a" ~-- - r E „ r ,, r r r r. r r r ,,. r r r r / r r r r r r r `~ '' r r r r '~ r r r r !' r ,. ,. r r r r r r r r r C d° ` r r P N r r r ~ r r r r r. Y r r r '' r r r r s r r r '~ 6 r r ~` ~' r r s r y r r r r r r r r t a .t ~ r r r r < r m' r r r j d r r r d r ! r r r r r r r ,. r r r r ,,. r r. r r r r '' r r ,. r '~ r r r r r '. r r r r r° r r r .~" r r r s ., ~, r r r r ~, s r r r r r r r r r r s r r r '' r r r r r r r r r r r '' ,, r r r„ r r m m r m e m r r r ra r r r ~ r r r d r '~ f r r r r r ! r b r r m 9F`~ r m d' /d / r r r f r r r '` r r r r r ° r r r r r r r r r r s r r r r r aA r m 2 r m r c r r d r r r s '' m` a r r r r r r r r r r r r r r r r r r °` '~ °` r r r r s r d ~' r ,, a ,. A ~` r '° .~ d r r r~ r r r r r r o s n a r r r °' ~r d r r r r^ m a r r s '` rr o r . i` .. r r t r r +' r r. C "r d r o r r ~' r r' r '' r '' r r r.r r y r b" r r r r A" r r r r r r r r r '' ,. r , ,c`' r ,. r r r ~ r r r r r '`m r r r e~ r r yA r r ~, r r ~ r . a'w r / r ,, r,. r s d r rr r ~ rr v r ` °~ r r r C r '" r C m~ s r -~ r a ''~ s` r rr I r rr r :m'{ A r r r TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Council Prepared By: RC2007-21 Shawn Binns Subject: Department: Council Oil Tank Replacements - Parks and Recreation Hawkestone Community Hall C. of W. Carley Community Hall Date: Oro-Medonte Community October 3, 2007 Motion # Arena R.M. File #: Date: Roll #: ROUND: Guidelines for fuel oil storage tanks are governed by insurance and Technical Standards & Safety Authority (T.S.S.A) Standards. The guideline for replacement of the tanks set by insurance companies is 20-25 years of the date of installation. Underground fuel oil storage tanks are subject T.S.S.A Standards and specifically under Ontario Regulation 213/01 (the Fuel Oil Regulation). The regulations also require that tanks aged 25 years or older be removed or upgraded by October 1, 2006. ~~ ANALYSIS: I~ Both Hawkestone and Carley Community Halls have above ground fuel oil storage tanks which are older than the 25 year guideline set through insurance providers and require replacement. Hawkestone Community Hall was no longer able to obtain fuel from the fuel provider because of the age of the tank. By-Law 2004-112 section 4 provides emergency purchasing guidelines. In consultation with the Acting CAO, Mr. Paul Gravelle regarding the replacement of the Hawkestone Community HaII fuel oil tank be replaced under the emergency purchasing guidelines to ensure the Hawkestone HaII was able to be heated and that the public service would be maintained. The cost of this expense is $1250 plus taxes which will be financed from the facility replacement reserve. Staff also investigated possible conversion to natural gas however Hawkestone Community HaII has a new oil furnace and remaining with oil as a heating source was the most economical. Carley Hall will require replacement prior to the onset of winter the cost to remove the existing two tanks and replacement of one oil tank is at a cost of $1450 The Arena has an underground fuel oil tank which is older than 25 years and was due for • replacement /retrofit on October 1, 2006. The regulations also require that underground tanks be cathodically protected and monitored every two years to confirm continuous protection. Because there are no records of this protection retrofit of the existing underground storage tank is not possible. It is recommended that the existing underground fuel oil storage tank be removed, decommissioned and replaced with a 500 gallon double walled above ground tank. The expenses are as follows 1) Removal, report, decommission, of underground tank $5,902 Note: Additional expenses may be incurred for environmental remediation should any contamination of soils be determined in the report. 2) Replace with 500 gallon double walled above ground tank $5,650 It should also be noted that the removal and replacement of the tank will require the existing spruce trees in the front of the arena to be removed. RECOMMENDATIONS 1. That Report No. RC2007-21 be received and adopted. 2. That staff be authorized to replace the fuel oil tank at Carley Community Hall at an expense of $1,450 plus taxes 3. That staff be authorized to remove the underground fuel oil tank at the Oro-Medonte Community Arena and replace with a 500 gallon above ground tank and at inclusive expense of $11,552 plus taxes 4. And further that the total expenses for the replacement of oil tanks at the Oro-Medonte Community Arena and Carley Community Hall be financed from the facility replacement reserve fund. Respectfully submitted, °~` .. - Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: Date: C.A.O. ~ t~/ Dept. Head -2- Dear desert Appropriate Salutation: Senior Municipal Representative, etc Page 1 of 1 t'~ Hughes, Harry ~ ~ ~ From: Roger Smith [rogersmith@energyefficiency.org] Sent: Tuesday, October 09, 2007 12:42 PM ' To: Hughes, Harry Subject: Fleet Challenge program announcement Dear Mayor Hughes, The Canadian Energy Efficiency Alliance (CEEA), in partnership with the Ontario Ministry of Transportation and the Ontario Ministry of Finance through the Strengthening Our Partnerships initiative, are pleased to announce the Fleet Challenge Ontario program. This new program will assist Ontario municipalities reduce their fleet fuel consumption, operating costs and tailpipe emissions through sharing of modern fleet management techniques and proven best management practices. The program is provided at no cost or obligation to participating municipalities. The Fleet Challenge program is based upon these three initiatives: 1~ An in-depth and leading edge E3® Fleet Review for 12 select Ontario municipalities. (See www,e3fleetcom for more details.) Important note: Capacity is limited; applications for this free service will only be accepted until October 19, 2007. 2. Three Fleet Management workshops scheduled for early 2008. The registration and details for this component are pending. 3. Development of a Best Practices Manual for improving fleet efficiencies. Full program details, a questionnaire on desired workshop content, and the E3 Fleet Review Registration are available at www_.fleetchallenge.ca. We have also informed Municipal CAOs and Fleet Managers and hope that together, your municipality will choose to actively participate in this program. Thank you for taking the time to review this letter. I invite you to "Take the Fleet Challenge"to reduce your fuel consumption and harmful emissions, and work with us towards a greener Ontario. Sincerely, Roger Smith Director, Transportation Initiatives -Canadian Energy Efficiency Alliance Telephone: Toll free 1866 312 5659 E-mail: rogersmith _energyefficiency._org or r smith@c~eco,net 10/9!2007 The Canadian Energy Efficiency Alliance (www.energyefficiency.org), in partnership with the Ontario Ministry of Transportation and the Ontario Ministry of Finance through the Strengthening Our Partnerships initiative, are pleased to announce the Fleet Challenge Ontario program. This new program will assist Ontario municipalities reduce their fleet fuel consumption, operating costs and tailpipe emissions through sharing of modern fleet management techniques and proven best management practices. The program is provided at no cost or obligation to participating municipalities. The Fleet Challenge program is based upon these three initiatives: 1. An in-depth and leading edge E3® Fleet Review for up to 12 select Ontario municipalities. (www.e3fleet.com) Important note: Our capacity is limited; applications for this service will only be accepted until October 19, 2007. 2. Three Fleet Management workshops scheduled for early 2008. The registration and details for this component are pending. 3. Development of a Best Practices Manual for improving fleet efficiencies. Please follow the links below for additional documentation: Full Program t)e#ails - (.pdf format) . Ouest#onnaire on desired workshop content - (.doc format) E3 Fleet Review registration form - (.doc format) G~; Flc e! Challonge Consuii~ng Group Inc http:/lv1=ww.fleetehallenge.cal 10/9/2007 Fleet Challenge Page 1 of 1 ~ c o Fleet Challenge Program Outline GANA~IAN F,nerni'FJ~t~eera_t Alliutace The Fleet Challenge Program The Canadian Energy Efficiency Alliance, www.energyefficiency.org, in partnership with the Ontario Ministry of Transportation and the Ontario Ministry of Finance through the Strengthening Our Partnerships initiative, are pleased to announce the Fleet Challenge Ontario program. This program will assist Ontario municipalities reduce their vehicle fleet fuel consumption and associated tailpipe emissions. The Fleet Challenge program will be available at no cost or further obligation to participating municipalities. It is based upon the following three initiatives: 1. E3 Fleet Review Service The Ontario Fleet Challenge program will begin in Fall of 2007 with up to 12 E3 ©(www.e3fleet.com) Fleet Reviews for select Ontario municipal fleets. E3 is a green fleet program designed on similar principles to ~EED© for buildings, and is Canada's first major initiative in this area. The Fleet Challenge team has sufficient capacity to complete 12 municipal Fleet Reviews in total for this project. At no cost, participating fleets will receive a 3 level set of reports and a detailed synopsis that will provide an objective and comprehensive roadmap to improved fleet efficiency and reduced greenhouse gases. E3 Fleet Reviews have already been performed for the cities of Hamilton, North Vancouver, Langley, and others, with multiple associated benefits. Our capacity is limited to 12 Ontario municipal fleets for this project. Basic entry requirements will apply that must be met in order to be selected for the program. Please feel free to contact us for more information. If you wish to participate in the Fleet Challenge Fleet Review program and receive this valuable service at no charge, we urge you to contact us immediately. Registrations for the program will be accepted until October 19, 2007. A registration form is provided for this purpose. 2. Fleet Manaoement Workshops An associated component to the Fleet Challenge program will be a series of three (3) Fleet Management Workshops to be held across Ontario, taking place at the start of 2008. The workshops will be at no-cost and open to all ~~~ Fleet Challenge C A N A D I A N PrOg Ca nl Olltl l ne Fnc r~r E~~rerecy Alf~crrice - representatives of Ontario municipalities holding some level of responsibility for fleet management. The workshops will include important training and information on state of the art fleet management concepts and provide an excellent idea-sharing and networking opportunity. We wish to make the workshops as valuable a use of your time as possible. To this end we invite your comments and selections on potential subject matter streams. Please take the time to complete our questionnaire form and return it to us by October 19, 2007. A formal invitation and agenda for the workshops will be issued to all Ontario municipalities in the coming weeks, and will detail date, location, and registration procedure. 3. Best Practices Manual A Best Practices Manual (BPM) will be published in the final stages of the Fleet Challenge program. This manual will serve as a lasting reference for optimal municipal fleet operations. The manual will be in large part based on subject matter from the workshops series but will also include other fleet management topics that are relevant to fleet operators today. The Best Practices Manual will be available, free of charge in electronic format and in limited quantities of hard copy format (for environmental reasons) to all Ontario municipalities. 2007-08 Fleet Challenge Program Wrap ua We plan to formally wrap up the 2007-OS Fleet Challenge program at a ceremony to be held at the Green Fleet Expo (GFX) event. This year's GFX will be hosted by the City of Toronto and I hope you will be able to attend the event. I look forward to sharing our fuel efficiency success stories there. Planning for GFX 2008 will begin soon. For information on previous GFX events please see: http•(/www toronta.calfleetlexpo.htm or htto~llwww mVhamilton calmvhamiltonlCityandGovernment/NewsandPublica tionslNewsReleases/2006NewslMay/06-OS-03'vi htm Fleet Challenge Program Outline g'~ c CANADIAN Fner~~F~ f }~ictetrer Aflurnce - Thank you! Feel free to contact the Fleet Challenge Team should you have any questions or desire further information. Roger Smith Director, Transportation Initiatives Canadian Energy Efficiency Alliance Telephone: 1-866-312-5659 E-mail: rooersmithC~energyefficiency.org Melissa Felder, M.Sc. Senior Strategic Analyst, Fleet Challenge Program Telephone: 416-777-0383 x 251 E-mail: melissafelderCa~energyefficiency.orq Nima Maleki Project Analyst, Fleet Challenge Program Telephone: 416-876-6354 E-mail: nimamalekiC~energyefficiency.org Fleet Challenge Information ° " , ~ ~ N A ~ i ,~ Workshops ~ i ~,t,;~, ~~~~r ~~~rr~,~ ~irt~,n~~P 1`~c 2008 Fleet Management Workshops -Questionnaire The Canadian Energy Efficiency Alliance, www.energyefficiency.org, in partnership with the Ontario Ministry of Transportation and the Ontario Ministry of Finance through the Strengthening Our Partnerships initiative, are pleased to announce the Fleet Challenge Ontario program. Fleet Challenge will be presenting a series of three Fleet Management Workshops across Ontario beginning early in 2008. These workshops will be offered free of charge to representatives of Ontario municipalities with responsibility for fleet management at any level. The workshops will include important training and information on state of the art fleet management concepts and be an excellent idea-sharing and networking opportunity. We'd like to tailor our workshops to meet your expectations. Please complete this questionnaire to help in the process and ensure maximum value for all participants: (i) Workshop Structure and Information Exchange Please select or identify the type(s) of workshop design that you feel would be of most value to you. Although we cannot guarantee adherence to every participant suggestion, we will work with the majority of suggestions to tailor the event to your needs: o Lectures/Fleet subject matter expert speakers o Panel presentations o Workshop and/or break-out groups (hands-on discussion with experts) o Networking reception or event o Combination of speakers and hands-on discussion o Tradeshow or exhibit of green vehicles and fuels o Other suggestions (please specify) (2) Workshop Information Streams Please select the streams that interest you most, or add one if you think it should be included: o Fleet maintenance optimization o Maintaining hybrid and other high fuel efficiency vehicles o Fuelling for fuel economy o Life Cycle Cost Analysis and fleet retention strategies o Vehicle Life Cycle Cost Optimization: Buy Low & Sell High! o Reliability Centred Maintenance Fleet Challenge Information C A N A d I A N WOrkShopS 1_t7er~'Effvctency,4Tltr~nce / 1 ""? o Fleet Management software and data solutions ~` ~ i o Fleet exception management techniques o Optimizing fleet specifications o Vehicle procurement and disposal strategies for success o Green fleet planning -managing the change o Fuel efficient driver training -influencing positive behaviours o Fleet operating and capital budget planning o Use of alternate fuels (ethanol, biodiesel, natural gas) 0 2007 ULSD diesel engine maintenance techniques o Implementing an idling reduction program in my fleet o Automatic Vehicle Location and GPS based systems o Green shop practices o Telecommuting, mode shift, and ride-sharing o Carbon offsets and opportunities o Other (please specify) (3) Networking o I would like to participate in apost-workshop peer networking dinner (optional, at my own expense) o Other (specify) (4) Contact Information Name: Title: Municipality: Telephone: Fax: E-mail: Thank you for completing this questionnaire! Please send completed questionnaires by email to: melissafelderCa~energyefficiency.orq and copy nimamalekiCa~energyefficiency.org or to Melissa Felder by fax at: (416) 760-7172 Telephone inquiries can be directed to: 416 777 0383 x 251 2 FLEET CHALLENGE E3 (v ~ N A ['} j ~, (~ SELECTION CRITERIA f:?tersza Fjftcic>nca .litnutce ~_`~ Registration for Municipal E3 Fleet Review Service The Canadian Energy Efficiency Alliance, www.energyefficiency.oro, in partnership with the Ontario Ministry of Transportation and the Ontario Ministry of Finance through the Strengthening Our Partnerships initiative, are pleased to present the Fleet Challenge Program for Ontario Municipal fleets. The program will begin in Fall of 2007 with up to 12 E3© www.e3fleet.com Fleet Reviews for selected Ontario Municipal fleets. E3 is a green fleet program designed on similar principles to LEED© for buildings, and is Canada's first major initiative in this area. At no cost to your municipality, participating fleets will receive a detailed set of reports and a synopsis providing an objective and comprehensive roadmap to improved fleet efficiency. Criteria for Selection Municipal fleets will be selected according to the following criteria and order of importance. Your timely response by October 19, 2007 is imperative. 1. Availability of Fleet Data. Municipal fleet operators' are required to provide operating data for a one year period. Basic data includes fuel consumed and kilometres travelled for each fleet vehicle. Expanded reporting capabilities are available if fleets provide above minimum data such as unit age, repair and maintenance cost history, etc. Those municipalities with fuller data sets are preferred candidates for the review program. 2. Timing: Fleets selected will be required to provide their data within 60 days of confirmation of program acceptance. Fleet Managers (or delegate) must be available for follow-up contact in case clarification is needed after delivery of data. 3. Location of Municipality. Fleet Challenge seeks representation from across Ontario. The ideal mix will include 4 fleets from the north, 4 from the east, and 4 from the south-west. ~ Municipal fleets for this program include on-road vehicles owned or leased by Ontario Municipalities including Police, Fire, EMS and Transit vehicles. FLEET CHALLENGE E3 C A N A D I A N SELECTION CRITERIA Frter~j If}ici2nryAltzance , t ~? g 4. Size of Fleet. In order to generate reports that are of maximum value to all Ontario Municipalities, the ideal mix will include 4 small fleets (5- 100 vehicles), 4 medium fleets (101-299 vehicles), and 4 large fleets (300 vehicles & up). 5. Commitment to the Program. Both the Fleet Manager and one other senior municipal representative must confirm their commitment to the Fleet Review program by signing in the space below. In the case of several fleets that equally meet all these requirements, priority will be given to the municipality that best complements the other municipalities selected in order to reflect the diversity of Ontario municipalities. If your Municipality wishes to register for the E3 Fleet Review service at no charge and is satisfied with and accepts the above terms and conditions, please: 1) provide 2 signatures below; 2) fax signed copies to: Canadian Energy Efficiency Alliance, fax #905 377 1160; and, 3) mail original copies to CEEA Fleet Challenge Program, 2800 Skymark Ave., Ste. 201, Mississauga, Ont. L4W 5A6. Please contact us with any questions: Telephone toll-free: 1 866 312 5659, or e-mail rooersmithCc~energyefficiency.orq. For the Municipality of: Signature: Date & Time: Name: Fleet Manager or person responsible for transportation Signature: Name: Senior Municipal official Date & Time: 2 AGENDA FOR INAUGERAL OMEGA MEETING -Oct 18, 2007 PURPOSE; 1. Engage all members of OMEGA in the exciting Proce s Advising Council on Environmental Protection Issues ~c {;,.i ~ 9 1007 Opportunities. ` 2. Communicate the " rocess" of the OMEGA ` ~~t~-~evorrT~ p Y ~-n~uNG4-IIP DESIRED OUTCOMES; 1. OMEGA members will see that the "process" will deliver meaningful Environmental Initiatives for Oro-Medonte. 2. Council will convey the message of commitment to the OMEGA 3. Preliminary issues & opportunities will be listed. a~FNnn~ Nntac~ RTT = Round The Table input. Time =Guideline only # What is to be accom fished Process Leader Time 1 Welcome and remarks Ma or 10 2 Review Mandate Sand 10 3 Personal Introductions (Use a sign-up sheet as well) 1-2 min ea. Include "top" Issues and 0 ortunities Mel 40 4 Explain the Bylaw and Code of Conduct Mayor 10 5 Provide overview of the Process Flow Chart Mel 10 6 Describe the "Working Group" mechanism Example Mel 10 7 Review the preliminary list of issues & o ortunities Flip Chart from #3 Sandy 10 8 Question & Answers session ALL 10 9 Determine the most suitable time to meet Consensus Mel 10 10 Other? 10 11 Ad'ourn Total time =approximately 2 hours, 10 minutes e,... t.. z`~~ .....£..~... N d :w t4 w .~ O C O l''6 V w i:+ C d i w N Ci V O a a (9 w O ^~ W n` W O y~ U N ~Y~~NC7 eP'tn C U N N ~ ~ ~ i4 O ~ ~ ~ m L Q ~ ~} Q N ~ ~ C = ~ ~ Q O ~ O O ~ Q ~ Ca W L .~ QH C~ Q ~ ~ • '~ V /~ ~ ~ LZ {. ~ W ~ ^ V ~ Y ~ ~ y ~~ '} V tf} Z ~ ~ ~ ~ ~ ~ ~ O Z ct} •~• 4i ~ _ ~ ~ ~ ~ ~ 6 ~. ~ ~ ~ ~ ~ • ~,.} SY I ~ ~" ~, ~ ~ ~ ~1 F- ~ o ~ TOWNSHIP OF ORO-MEDONTE y ~4y ; PLANNING ADVISORY COMMITTEE MINUTES t ~ "` i 2006-2010 TERM September 24, 2007, 7:02 p.m. Council Chambers Present: Council Representatives Public Representatives Mayor H.S. Hughes Linda Babulic Deputy Mayor Ralph Hough Roy Hastings Councillor Mel Coutanche Tom Kurtz Councillor Terry Allison Mary O'Farrell-Bowers Councillor Sandy Agnew Larry Tupling Councillor John Crawford Councillor Dwight Evans Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn White, Senior Planner; Janette Teeter, Clerk's Assistant Also Present: Bernd Schaefers; Carol Schaefers; J. Schaefers; Kristine Loft, The Jones Consulting Group; Jamie Nairn, Michalski Neilson Associates; Trudy Paterson, Skelton Brumwell & Associates Inc.; Tim Crawford Opening of Meeting by Chair. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. Adoption of Agenda. Motion No. PAC070924-1 Moved by Tom Kurtz, Seconded by Roy Hastings It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, September 24, 2007 be received and adopted. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. None declared. . ~~.a ,../~. `~~ ~~~~ 4. Minutes of Previous Meetings -July 30, 2007. Motion No. PAC070924-2 Moved by Tom Kurtz, Seconded by Linda Babulic It is recommended that the minutes of the Planning Advisory Committee Meeting held on July 30, 2007 be received and adopted. Carried. 5. Planning Applications. a) Planning Report presented by Bruce Hoppe, Director of Building and Planning Services, re: Official Plan and Zoning By-law Amendment for Jules Goossens, Concession 10, Part of Lot 25 (Oro), east side of Line 9 South, Applications 2005- OPA-04 and 2005-ZBA-27. Kristine Loft, The Jones Consulting Group, distributed a larger version of the map similar to the agenda copy, Figure B, Project Number 4304. Motion No. PAC070924-3 Moved by Larry Tupling Seconded by Mary O'Farrell-Bowers It is recommended that 1. Report No. BP 2007-037, presented by Bruce Hoppe, Director of Building and Planning Services re: Official Plan and Zoning By-law Amendment for Jules Goossens, Part of Lot 25, Concession 10 (Oro), Township of Oro-Medonte, 38 Poplar Drive be received and adopted. 2. And Further That it is Recommended to Council That Official Plan and Zoning By- law Amendment Applications 2005-OPA-04 and 2005-ZBA-27, Part of Lot 25, Concession 10 (Oro), Township of Oro-Medonte, 38 Poplar Drive, (Jules Goossens) proceed to a Public Meeting in accordance with the provisions of the Planning Act. Carried. Planning Advisory Committee Meeting September 24, 2007, Page 2 b) Memorandum presented by Bruce Hoppe, Director of Building and Planning Services, re: Official Plan and Zoning By-law Amendment for CRA Development (Tim Crawford), Concession 9, Part of Lot 26 (Oro), south side of Springhome Road Applications 2004-OPA- 03 and 2004-ZBA-04. Motion No. PAC070924-4 Moved by Mary O'Farrell-Bowers, Seconded by Linda Babulic It is recommended that the Official Plan and Zoning By-Law Amendment for CRA Development (Tim Crawford), Conc. 9, Part of Lot 26 (Oro), South Side of Springhome Road be deferred to the next Planning Advisory Committee meeting to allow staff and the applicant to submit a revised plan with respect to Lots 1-6 consistent with the .6 hectare minimum outlined in the Official Plan. Carried. Motion No. PAC070924-5 Moved by Roy Hastings, Seconded by Linda Babulic It is recommended that 1. The following correspondence presented by Bruce Hoppe, Director of Building and Planning Services re Official Plan and Zoning By-law Amendment for CRA Development (Tim Crawford), Concession 9, Part of Lot 26 (Oro), Township of Oro-Medonte, south side of Springhome Road be received: memorandum correspondence from Bruce Hoppe, dated September 21, 2007, correspondence dated September 17, 2007 from Jackie Burkart, Senior Planner, Lake Simcoe Region Conservation Authority, and memorandum correspondence dated September 13, 2007 from Shawn einns, Manager of Recreation and Community Services. That it is Recommended to Council That Official Plan Amendment (2004-OPA-03) and Zoning By-law Amendment Application (2004-ZBA-04) be approved for Lots 1 to 6, as outlined in the Preliminary Lot Development Plan dated August 31, 2007 by Skelton Brumwell & Associates Inc., for CRA Development (Tim Crawford), that would designate lands described as Concession 9, Part of Lot 26 (Oro), Township of Oro-Medonte, on Schedule A of the Official Plan from Rural and Environmental Protection Two Overlay Designations to Shoreline, and rezone lands on Schedule A5 of the Zoning By-law 97-95 from Agricultural/Rural (A/RU) to Shoreline Residential (SR) Zone, subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered into regarding the preservation of trees and timing of site development. 3. That Official Plan Amendment (2004-OPA-03) and Zoning By-law Amendment Application (2004-ZBA-04) be approved for Block 7, as outlined in the Preliminary Lot Development Plan dated August 31, 2007 by Skelton Brumwell & Associates Inc., for CRA Development (Tim Crawford), that would designate lands described as Concession 9, Part of Lot 26 (Oro), Township of Oro-Medonte, on Schedule A of the Official Plan from Rural and Environmental Protection Two Overlay Designations to Environmental Protection Two Overlay Designations, and rezone lands on Schedule A5 of the Zoning By-law 97-95 from Agricultural/Rural (A/RU) to Environmental Protection (EP) Zone. Deferred. Planning Atlvisory Committee Meeting September 24, 2007, Page 3 } ~4 j S 6. Correspondence and Communication. ~ '°' ~t-f'_ a) General Discussion Regarding Scheduling of Public Planning Meetings. Motion No. PAC070924-6 Moved by Larry Tupling, Seconded by Mary O'Farrell-Bowers It is recommended that the verbal information presented by Bruce Hoppe, Director of Building and Planning Services re: Scheduling of Public Planning Meetings be received. Carried. b) Craighurst Secondary Plan -Public Open House. Motion No. PAC070924-7 Moved by Mary O'Farrell-Bowers, Seconded by Larry Tupling It is recommended that the verbal information and correspondence dated September 12, 2007 presented by Bruce Hoppe, Director of Building and Planning Services re: Craighurst Secondary Plan -Public Open House be received. Carried. 7. Other Business. a) Policy Review/Input from Planning Advisory Committee. Motion No. PAC070924-8 Moved by Roy Hastings, Seconded by Linda Babulic It is recommended that the verbal information and correspondence dated August 23, 2007 presented by Bruce Hoppe, Director of Building and Planning Services re: Policy Review/Input from Planning Advisory Committee be received. Carried. Planning Advisory Committee Meeting September 24, 2007, Page 4 t ., ,~ 8. Adjournment. `_,~ ~ °°~ Motion No. PAC070924-9 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that we do now adjourn at 10:12 p.m. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Committee Meeting September 24, 2007, Page 5 September 26, 2007 Township of Oro-Medonte Box 100, 148 Line 7 South Oro, ON LOL 2X0 Re: Waste Management Dear Mayor Hughes and Members of Council, ~~a ~5~~ ~~i We are providing you today a copy of the letter sent to Warden Guergis and members of County Council on the subject of waste management. We are doing this in the firm belief that municipal waste management is as much a municipal issue as a County issue. While it is true that the County is tasked with managing our waste systems and paying the bills, our waste is still collected at the curbsides in our own municipalities. Support and participation of the residents of our municipalities is critical for the waste system to work. Given the diversity of our municipalities -from small urban, to recreational, to agricultural -municipal realities are critical to success. And as we all know it is taxpayers who live in these municipalities who eventually pay for waste services. We are asking for your support in moving our County towards a more sustainable waste management system and away from the problems of landfill. Sincerely, s~~ Sandy Agnew Gord McKay Ron Neville September 26, 2007 ~ ` County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 Dear Warden Guergis and Members of County Council; We have come to an important crossroads with respect to the management of our County's municipal waste stream. The County, and the member municipalities, have had a long history of utilizing landfills as the primary means of managing waste. But recent waste developments, and our own ratepayers, would suggest that it is time to revisit that decision and to find a better way. The good news is, we don't have to reinvent the wheel, and the alternatives are all around us. All we need is the political will to meet the challenge. LANDFILL I think we can all agree that landfilling which is the least desirable option in the waste management hierarchy, will continue to be a necessary part of our overall waste management strategy, at least in the short term. Regardless of the waste processing methods chosen, there will remain a residual requiring disposal, at least in the foreseeable fixture. With this in mind, there is a responsibility to use our present landfills to the greatest advantage while at the same time, having the lowest possible environmental impact. As we know from the information presented by County staff, our existing landfill sites have approximately 9.3 years of remaining capacity with another 11.4 years of unrealized capacity. We also know from County staff reports that the foreseeable liabilities associated with our existing landfill sites have been estimated to be in excess of $23,000,000.00. SOURCE SEPARATED ORGANICS The decision to expand the Source Separated Organics (SSO) program throughout the County has merit and was long overdue. As set out over 11 years ago in a Joint Board decision, the County has a responsibility to undertake as its primary waste management goal the reduction, recycling and reuse of waste so that the remaining waste to be landfilled is minimized. This latest initiative is certainly a step in that direction ~ ~~ ~`' CURRENT LANDFILL CAPACITY If we first consider the 9.3 years of existing landfill capacity and project the impact that the SSO program will have on that total, we can see that by moving from a diversion rate of 33% to 60% (by 2009), we have over 14 years of landfill capacity in existing sites. (See attached spreadsheets.) While that number is interesting and somewhat relevant, it doesn't tell the whole story because two important factors have been omitted. The first factor relates to the 11.4 years of unrealized capacity in existing sites and the second factor concerns projected population growth within the County. To the first point, it is well established that there is a statutory obligation to bring the County's existing landfill sites into compliance with provincial regulations and previous County Councils have acknowledged that responsibility. Given the nature and extent of this undertaking, it is only reasonable and owed to the taxpayers, that any capacity created, coincidental to the remediation work, should be added to the total. To the second point, we know from the IGAP study, the County can reasonably expect significant growth over the next 25 years and it would not be prudent to plan without regard for that near certainty. If we consider the total available capacity in existing landfill sites (1.63 million metric tonnes}, factor in the IGAP projected growth and apply a diversion rate of 60%, we have 25 years of capacity in existing landfill sites. Keep in mind, this total is probably understated because it does not include moving beyond an easily achievable diversion rate of 60% nor does it include any improvements in product stewazdship initiatives. ENERGY FROM WASTE To add another factor into the equation, consider what the impact would be on our landfill capacities if for example, 7 years from now, by 2014, we found that Energy from Waste facilities were operating at a level of efficiency that gave us confidence and we adopted that approach to waste management. We would find ourselves with over 100 years of landfill capacity in our already existing sites! That is not to suggest that this is the path we should commit to at this time, it only serves to point out that we have the time and resources to consider alternative final treatment technologies. CONCLUSION There are many questions and almost as many options to consider in response but they can only be evaluated through a comprehensive waste management master plan and a subsequent business case analysis. It would be a great disservice to the taxpayers of the County if a Waste Management Master Plan was created to support an already conceived notion of waste ~- ., ti 3, management. There is a duty to the taxpayers of the county to develop a responsible and effective plan that will include among other things, an economic model considering financing requirements, capital and operating expenses, return on investment and alternative business structures. As a county government, should we own, operate, lease, or co own waste management facilities or in the alternative, should we leave the provision of these services to private enterprise? Can we measure the costs and benefits of each option in terms of environment, economics and social policy? Have we determined the criteria for success and is there an identification and ranking of associated risks? In short, do we have the information necessary to make a decision that will set the course for waste management within the county for decades to come? In summary, we can all agree that as a County, we have a great deal of work ahead of us with respect to waste management. We can further agree that a Source Separated Organics program will extend significantly the remaining capacity of our existing landfill sites. We have the time to adequately consider all options. Wouldn't our scarce tax dollars be better spent remediating our existing properties rather than opening new ones and adding to the liabilities? I am reminded of a comment that was so succinctly put, "If they stop putting out 2 bags of garbage every week, we'll stop opening new landfills." If there is an honest belief in that statement then isn't there a responsibility to put in place the facilities that will enable our taxpayers to reach that goal? Sometimes the answer really is just as simple as that. twi Simcoe County Waste Management September 26, 2007 Fact Set Simcoe hatl 118,000 MT of MSW in 2006 of which 67% was IandFliled (33% diversion) -Source SC MT =Metric Tan Simcoe (SC) goes to SSO in September 2008 and diverts 60% of MWS by 2009 -Source SC SC =Simcoe County Simcoe had 734,000 MT of available landfill supply as of Jan 2007 -Source SC Simcoe must (has plans to) remediate exisiting landfills thereby adding 900,000 MT of the available landfill supply -Source SC Simcoe has plans to build 2.2 million MT of new landfill (Sde 41 and 42) -Source SC IGAP population growth rates of Simcoe (see below) -Source MAH Durham region has projected 6s% diversion in 2010 and is building a TT facility for 201 t. Net diversion 80-90%-Source -Durham Region t) Simcoe Waste Management Volume: County provided data -uses 2006 tliversion refs Based on 79,000 MT representing 67% of the stream that has to be landflled No population grovrth. Total available landfill as at Jan 2007 is 734,000 MT Diversion Population Total MSW Amount to Cumulative Landfill Capacity Rate Growth Genereted Landfill Amoum Remaining 2006 33 00% 1 178,000 79,060 0 . 00% 2007 33 1 718,000 79,060 79,060 654,940 . 00% 2008 33 1 118,000 79,060 158,120 575,880 . 00% 2009 33 7 118,000 79,060 237,180 496,820 . 00% 2010 33 t 118,000 79,060 316,240 417,760 . 00% 2011 33 1 118,000 79,060 395,300 338,700 . 2012 3300% t 118,000 79,060 474,360 255,640 2073 33.00% 1 118,000 79,060 553,420 180,560 00% 2014 33 1 118,OW 79,060 632,480 101,520 . 00% 2015 33 t it8,000 79,060 711,540 22,460 . 2016 33.00% t it8,000 79,060 790,600 09.3 years 2) Simcoe Waste Management Volume: County provided data - SSO first full year in 2009 • diversion r ate increases to 60% Based on 11$000 MT of MSW in 2006. Uses County diversion ates with SSO in 2009. No population growth. Total available IandFlll as at Jan 2007 is 734,000 MT Diversion Population Total MSW Amount to Cumulative Landfill Capacity Rate Growth Generated Lantlfili Amount Remaining 2006 33 ~% 1 118,000 79,060 0 2007 35.00% t 118,000 76,700 76,7W 657,300 2008 40.00% t it8,000 70,800 147,500 586,500 2009 60.00% 1 118,000 47,200 194,700 539,300 2010 60.00% 1 118,000 47,200 241,9DD 492,100 2g11 so.o0% 7 179,000 a7,2og zas,too 444s6o 2012 6000% 1 118,000 47,200 336,300 397,700 2013 60.00% t 118,000 47,200 383600 350,500 2014 60.00% t it8,000 47,2DD 430,700 303,300 2015 60.00% t 118,000 47,200 477,900 256, 100 2016 60.00% 1 118,000 47,200 526, 100 208,900 z917 s9.oo% 1 119,000 47,2ao sn,3ao 767.700 20[8 6000% 1 118,OOD 47,200 619,500 714,500 2019 60.00% 1 118,000 47,200 666,700 67,300 2020 60.00°(> t 118,000 47,200 7[3,900 20,100 2021 60.00% t 718,000 47,200 76[,100 014.2 Years 3) Simcoe Waste Management Volume: SSO first full year in 2009 - remediated lantlfill volumes added Based on i 18,000 MT of MSW in 2006. Uses County tliversion rotes wRh SSO in 2009. IGAP population growth. Total available IandFlli is 734,000+ 899,000 = 1.63 minion MT (900,000 added in 2070) Diversion Populaton Total MSW Amount to Cumulative Landfill Capacity Rate Growth Generated Landfill Amount Remaining 2006 33.00% 1.025 118,000 79,060 0 2007 38.00% 1.025 120,950 74,989 74,989 659,011 2008 4500% 1.025 123,974 68,186 143,175 590,825 2009 60.00% 1.025 727,073 50,829 194,004 539,996 2010 60.00% 1.025 130,250 52,100 246,104 1,383,896 2011 60.00 % 1.025 133,506 53,402 299,506 1,330,494 2012 60.00% 1.025 138,844 54,738 354,244 1,275,756 2013 60.00% 1.025 140,265 s6, 106 410,350 1,219,650 2014 60.00% 1.025 143,772 57.509 467,858 1,162,142 2016 60.00% 1.025 147,366 58,946 526,808 1,103,195 2017 60.00% 1.02 150,313 60,125 586,930 1,043,070 2018 60.00% 1.02 153,319 61,328 648,258 981,742 2019 60.00% 1.02 156,386 62,554 770,872 919,188 2020 6000% 102 159,514 63,805 774,617 855,383 2021 60.00% 1.02 162,704 65,082 839,699 790,301 2022 60.00% 1.02 165,958 66.383 906,082 723,918 2023 6000% 1.017 168,779 67,512 973,594 666,406 2024 60.00% 1.017 171,648 68,659 1,042,253 587,747 2025 60.00% 1.017 174,566 69.827 t.t 12,080 517,920 2026 60.00% L017 177,534 71,014 t,183p93 446,907 ~~ ~ '~ - 2027 00% 60 1.017 180,552 72,221 1,255,314 374,686 2028 . 00% 60 1.014 183,080 73,232 1,328,546 301,454 2029 . 60.00% 1.014 185,643 74,257 1,402,803 227,197 2030 00% 60 1.014 188,242 75,297 7,478,100 151,900 2037 . 00% 60 1.014 190,877 76,351 1,554,451 75,549 2032 . 60.00% 1.014 193,550 77,420 1,637,871 024.9 years 4) Himcoe Waste Management Volume: Conservative diversion rotes used • remedlated landfill volumes added -Thermal treatment in 2014 000 MT of Based on 118 MSVJ in 2006. Uses County dNersion rates wRh SSO in 2009. IGAP populat , ion OrrnMh. Total available landfill is 734, 000+ g00,Opp = 1.63 million MT (899,000 added in 2010) Thermal Treatment is 70% effective i n reducin0 waste mass. Diversion Population Total MSW Amount to Cumulative Landfill Capacity R ate Gr owth Generated Landfill Amount Remaining 2006 33.00% t 025 118,000 79,060 0 2007 38.00% 1.025 120,950 74,989 74,989 659,011 2008 00% 45 1.025 [23,974 68,186 143,775 590,825 2009 . 60.00% 1.025 127,073 50,829 194,004 539,996 2010 65.00% 1.025 130,250 45,587 239,591 1,390,409 2017 65.00% 25.00% 1025 133,506 13,351 252,942 1,377,058 2012 00% 65 25.00% 1.025 136,844 13,684 266,626 1,363,374 2013 . 00% 65 25.00% 1.025 140,265 14,026 280,653 1,349,347 2014 . 65.00% 25.00% 1 025 143,772 14,377 295,030 t 334,970 2015 00% 70 25.00% 1.025 147,366 7,368 302,398 1,327,602 2016 . 70.00% 25.00% 102 150,313 7,516 309,914 1,320,086 2017 70.00% 2500% 1.02 753,319 7666 317,580 1312,420 2018 717.00% 25.00% 1.02 156,386 7,819 325,399 1,304,601 2019 70.W% 25.00% 1.02 159,514 7,976 333,375 1,296,625 2020 70.00% 25.00% 7.02 162,704 8,135 341,570 1,288,490 2021 70.00% 25.00% 1.02 165,958 8,298 349,808 1,280,192 2022 70.00% 25.00% 7.017 168,779 8,439 358,247 1,277,753 2023 70.00% 25.W% 1017 171,648 8,5ffi 366,829 1,263,171 2024 70.00% 25.00% 1.017 174,566 8,728 375,558 1,254,442 2025 70.00% 25.00% 1.077 177,534 8,877 384,434 t 245,566 2026 70.00% 25.00% 1.017 180,552 9,028 393,462 1,236,538 2027 70.00% 25.00% 1.014 183,080 9,154 402,676 1,227,384 2028 70.00% 25.00% 1.014 185,643 9,282 411,898 1218,102 2029 70.W% 25.00% 1.014 188,242 9,412 421,310 1,208,690 2030 7000% 25.W% 1.014 190,877 9,544 430,854 1,199,146 2037 70.00% 25.00% 1.074 193,550 9,677 440,531 1,189,469 post IGAP 2032 70.00% 25.00% 1.011 195,679 9,784 450,315 1,179,685 2033 70.00% 25.00% 1.011 197,831 9,892 460,207 i,t69,793 2034 70.00% 25.00% tOit 200,007 10,000 470,207 1,159,793 2035 70.00% 25.00% 7.011 202,207 70,110 480,318 1,149,682 2036 70.00% 2500% 1.011 204.432 10,222 490,539 7,739,461 2037 7000% 2500% 1.011 206,660 10,334 500,873 1,129,127 2038 70.00% 25.00% 1.011 208,954 10,448 571,321 1,178,679 2039 70.00% 25.00% 1.017 211,252 10,563 521,884 1,108,176 2040 70.00% 25.00% 1.011 213,576 10,679 532,562 1,097,438 2041 70.00% 25.00% 1.011 215,925 10,796 543,359 1,086,641 2042 7000% 25.00% 1.011 218,301 10,915 554,274 1,075,726 2043 70.00% 25.00% t 011 220,702 11,035 565309 1,064,691 2044 70.00% 25.00% 1.011 223,130 17,156 576,465 7,053,535 2045 70.00% 25.00% 1.011 225,584 11,279 587,745 1,042,255 2046 70.00°/= 25.00% 1.011 228,066 11403 599,148 1,030,852 2047 70.00% 25.00% 1.ON 230,574 11,529 610,677 1,019,323 2048 70.00% 25.00% 1.011 233,111 11,656 622,332 1,007668 2049 70.00% 25.00% 1.Oit 235,675 11784 634,116 995,884 2050 70.00% 25.00% 1.011 238,267 11,913 646,029 983,571 2051 70.00% 25.00% t Ott 240,888 12,044 658,074 971,926 2052 70.00% 25.00% 1.011 243,538 12,777 670,250 959,750 2053 70.00% 25.00% 1011 246,217 12,311 682,567 947,439 2054 70.00% 25.00% 1.011 248,925 12,446 695,008 934,992 2055 70.00% 25.00% 1.011 251,663 72,583 707,591 922,409 2056 7000% 25.00% 1011 254,432 12,722 720,312 909,688 2057 70.00% 25.00% 1.011 257,230 12,862 733,174 896,826 2058 70.00% 25.00% 1.Oit 260,060 13,003 746,177 883,823 2059 7000% 25.00% t 011 262,921 13,146 759,323 870,677 2060 70.00% 25.00% 1.011 265,813 13,291 772,614 857,386 2061 70.00% 25.00% 1.011 268,737 13,437 786,050 843,950 2062 70.00% 25.00°1= 1.017 271,693 13,585 799,635 830,365 2063 70.00% 25.00% 1.011 274,681 13,734 813,369 816,631 2064 70.00% 25.00% Lott 277703 13,865 827,254 802,746 2065 70.00% 25.00% 1.011 280,758 14,038 841,292 788,708 2066 7000% 25.00% 1.011 283,846 14,192 855,484 774,Stfi 2067 7000% 25.00% 1.011 286,968 14,348 869,833 760,167 2068 70.00% 25.00% 1.011 290,125 14,506 884,339 745,661 2069 70.00% 25.00% 1011 293,316 14,666 899,005 730,995 2070 70.00% 2500% Lott 296,543 14,827 913,832 716,768100+years 1, -----Original Message----- From: Bob Bowles Sent: October 3, 3GG7 3:57 aM To: terryallison~ Cc: Sandy Agnew; Bob Bowles Subject: Turtle Crossing Signs For Oro-Medonte Hi Terry; I have received a quote from Gerry Ball for the costs of supplying the posts and manpower to install the 10 turtles crossing signs in Oro-Medonte. The exact cost for labour and material including all overheads is $765.00 for the 10 signs. I am willing to provide a cheque for this amount along with the 10 signs and mounting hardware and will agree to provide signs for replacement at no cost to Oro-Medonte should they be stolen or damaged. Would you be able to get the permission from council needed for Kids For Turtles to go ahead with this project? I will start fundraising but I need a letter of support for Oro- Medonte council for our funders. Thanks, Bob Bowles Kids For Turtles Environmental Education (hMunicipal WOrlB -Form 11204 * ReF~T M. in ConaAa, M,mf~lpol WoAd L,c RATING BY-LAW THE CORPORATION OF THE Tile OrnrnaSe Ae'q RSO. 1990. a T.B,.c 8 R R.O. 1990. ReS, I W2 Porm I I .a _.... .Township of-.-Qro--Medon to _..._ _.. _.. BY-LAW NUMBER ~nrn_~nR A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the Council under the Tile Drainage Aci for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the Council has, upon their application, lent the owners the total sum of $ .20,000.00.. to be repaid with interest by means of rates hereinafter imposed; BE IT THEREFORE ENACTED by the Council: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates to be levied and collected in the same manner as taxes. Passed this ...LOth ...day of ...... October ............... . .200.7. . Corporate Seal Mayor., H.S.Hughes/ Head of Council J. Douglas Irpjfj/Clerk .d. N _. ~ a ~' nEw o ._ n ti c m La .n Q r~+ N 43 a O L o ',. c p ' ', O O . ,, O a ~ ' p Hi I. E ' ',, O y '. ' ,, .. ~ ' ' ~ .. .. v c s+ ', '., '.. v . m C: . E '.. Q O ~ ' O . '. ` p a ', ' z ', ' m , , o ' '., i ti , ~ '. r 0 ~ '. ~ '. n ' ~ ~ '. c 3 0 ~ ' ' ~ ~o y ' o I Y ~ ', ° ~ ' ~~ i o] o o o: a .-+ ~~ O G N. ii ~ N O Ov 0.i a+. Sr .-~ Yt N ' ~ Q c ' ' W N; 0.. '~ w W , O d N O ', ~1 W, O~ ' ~ ~ ' O ' ~ ' ~ I ' J ,. o c ~~ .-i , C ~ O. O .-~~ .-i ~ 0 .-~- .~ m~ .-~ ~ ' ~ W O m ul p:'. 4G 'I. a U ~ U N, ~ o ~ ~. o w, a ~. ~ a. x U r F 3' ' ' . s+. . m. '. .d '. 9i '. ro O Cli O .N ' o. u: ~ ++ ~ I m- a v «,~ d .ti" O •r1 G'. ~~ I c 1w V G O '. ~ ~. O U' Z N : W T O cp l I m bi.. b b I P9 : v N', N O.-~ T' ' .-1 ' 'O .-i. .-i *k a~ i .-I ~ T7, •O ti G ' o' o .o a m ~ ,.~ ,,, G O'. O M F' O ,. ro 3' 3 .ti a' ~ I .d I. I 03 a ~ . I ~ N E _ Z LL E ~ I ', I. I. , : 3 ~ ~ ~. O O O O O 0 N w O 3 m T a c 0 c r E m a d a N H i~~ . ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-110 A By-law to Amend ey-law No. 2007-021, being A By-law to Appoint Representatives to Various Committees/Organizationsavd Technical Support Groups WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte appoints representatives to various committees/organizations and technical support groups; AND WHEREAS Council of the Township of Oro-Medonte did, on the 14'" day of February 2007, enact By-law No. 2007-021, A By-law to Appoint Representatives to Various Committees/Organizations and Technical Support Groups; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That By-law No. 2007-021 be amended by the addition of Schedule "A" -named "Schedule "G" to By-law No. 2007-021" attached hereto and forming part of this by-law. 2. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10'" DAY OF OCTOBER, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law, No. 2007-110 "Schedule "G" to By-law No, 2007-021" for The Corporation of the Township of Oro-Medonte 1. That the following public representatives be appointed to the Oro-Medonte Environmental Group Advisors (OMEGA) for the balance of the 2006-2010 term of Council • Robert Barlow, • John Bosomworth, • Vera Cameron-Van Amelsvoort, Lynette Crawford-Mader, • Steve Cromwell, • Meryl Drake, • David Edwards, • Ruth Fountain, • Susan Grant, • Don Hanney, • Margo Holt, • Allan Johnson, • David Kennedy, • Simon Kennedy, • Garry Kumpula, • Andria Leigh, • Josephine Martensson-Hemsted, • Wiltred McMechan, • Jacinta McNairn, • Andy McNiven, • Gerry Murphy, • Avery Parle, • Jim Purnell, • Doug Shelswell, • Beverley Smith, • Mike Vandergeest, • Kimberly Wand, • Peter Wigham, • Jim Woodford. 2. That appointments for any specified term or specific initiative shall be made by resolution of Council as required. 3. That the following members of Council shall be appointed as Co-Chairpersons until December 31, 2008: • Councillor Agnew • Councillor Coutanche. 1~ ~ ~ ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-111 A By-law to Provide for the Giving of Names and to Assume and Establish Highways within the Township of Oro-Medonte, County of Simcoe (1 Foot Reserves Lying South-West and North-East of Booth Street, Plan 1441) WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by-laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Aci, 2001, S.O. 2001, c.25, as amended, provides that municipalities may by by-law establish a highway; AND WHEREAS Section 26 of the Municipal Act, 200f, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Section 61(1) of the Municipal Act, 2007, S.O. 2001, c. 25, as amended, provides that the municipality may enter upon land Tying along a highway to install and maintain a sign setting out the name of a highway; AND WHEREAS Council of the Township of Oro-Medonte deems it necessary to give names, assume and establish for use highways within the boundaries of the Township of Oro-Medonte listed on Schedule 'A' attached hereto; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the lands described as 1 Foot Reserve Plan 1441 Oro Lying South-West of Booth Street (PIN #58549-0110 (Lt)) and 1 Foot Reserve Plan 1441 Oro Lying North-East of Booth Street (PIN #58549-0114 (Lt)), shall, on the day this by-law takes effect, be named as "Booth Street". 2. That all highways listed in Schedule 'A' of this by-law are hereby assumed and established for use as a public highway; 3. That the attached Schedule'A' shall form part of this By-law; 4. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 10T" DAY OF OCTOBER, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2007 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" ~ ~'~ ~ _ to By-law No. 2007-111 for The Corporation of the Township of Oro-Medonte Assumed and Established for Use as a Public Highway: Street Name PIN # 1 Foot Reserve, Plan 1441 Oro, Lying 58549-0110 (Lt) South-West of Booth Street 1 Foot Reserve, Plan 1441 Oro, Lying 58549-0114 (Lt) North-East of Booth Street THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-112 ~ 's~ A By-law to Authorize the Mayor and Clerk to Sign a Boundary Road Agreement with the Township of Springwater WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a lower tier municipality and an upper tier municipality may pass by-laws subject to the rules set out in Subsection (4) respecting matters within the sphere of jurisdiction relating to highways, including parking and traffic on highways. AND WHEREAS Section 20(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies as defined in Section 19, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries. AND WHEREAS Subsection 29.1(1) of the MunicipalAct, 2001, S.O. 2001, c.25, as amended, provides that if municipalities having joint jurisdiction over a boundary Tine highway enter into an agreement under which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that part, the agreement and a copy of the by-law authorizing the agreement may be registered in the proper land registry office for the area in which the highway is located. AND WHEREAS Subsection 29.1(2) of the MunicipalAct, 2001, S.O. 2001, c. 25, as amended, provides that if municipalities enter into an agreement under Subsection (1), each municipality has jurisdiction over that part of the highway that it has agreed to keep in repair and is liable for any damages that arise from failure to keep the highway in repair and other municipality is relieved from all liability in respect of the repair of that part. AND WHEREAS Ontario Regulation No. 239/02 made pursuant to the Municipal Act has set Minimum Maintenance Standards for Municipal Highways. AND WHEREAS the Township of Oro-Medonte and Township of Springwater are adjoining municipalities with a boundary Tine highway. AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary and expedient to enter into a Boundary Road Agreement and Road Beyond Boundary Agreement with the Township of Springwater. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof BY-LAW READ A FIRST AND SECOND TIME THIS 10T" DAY OF OCTOBER, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule `A" to By-law 2007-090 BOUNDARY LINE HIGHWAY AGREEMENT ~Y` Dated as of the) ~ day of S 52007. BETWEEN: Schedule "A" to Township of Oro-Medonte By-Law 2007-112, THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called "Oro-Medonte.") ~ Of the Flrst Part; R• , And THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER (hereinafter called "SpringwateP) Ot the Second Part; Oro-Medonte and Springwater are hereinafter collectively called the "Parties" WHEREAS Section 8 of the Municipal Act, S.O. 2001 as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Aci (hereinafter the "Act"); AND WHEREAS Section 20(1) of the Act provides that a municipality may enter into an agreement with one or more municipalities or local bodies as defined in Section 19 of the Act, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; AND WHEREAS Section 29 of the Municipal Act, 2007, SO. 2001, c. 25 th'e "Municipal Act" provides, inter alia, that municipalities having joint jurisdiction over a boundary line highway may enter into an agreement by which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that part; AND WHEREAS Ontario Regulation 239/02 made pursuant to the Municipal Act has set Minimum Maintenance Standards for Municipal Highways to which the highways covered 6y this Agreement are to be maintained; AND WHEREAS those highways described in Schedule "A" to this Agreement touch upon the boundary limits of the Padies hereto and each has agreed that they shall be maintained in accordance with the Minimum Maintenance Standards for Municipal Highways by the Parties in accordance with the designation of responsibility for maintenance and repair as allocated in Schedule "A"; NOW THEREFORE in consideration of the covenants herein contained, and other good and valuable consideration, the Parties hereto covenant and agree as follows: The Parties hereto acknowledge and declare that the foregoing recitals are true and incorporate them as terms of this Agreement. In this Agreement the following terms shall have the meanings set out below, unless otherwise internally redefined or the subject mailer or context requires another meaning to be ascribed: a) "boundary road" means a road allowance between the Township of Springwater and the Township of Oro-Medonte and/or boundary line highways for the purpose of Section 29 of the Municipal Act. a) "winter maintenance" means all usual snowplowing, application of sand and/or salt mixture, sign maintenance, snow removal where necessary, and other normal winter maintenance; b) "winter maintenance period" means the period from November 15"' to April 30th in each year; c) "summer maintenance" means all usual summer maintenance including sign maintenance; d) "summer maintenance period' means the pedod from May ist to November 14~" in each year. 3. The parties acknowledge and agree that the roads or sections of roads more particularly described in Schedule "A" attached hereto are accepted as and deemed to be a Boundary road. 4. Each party. agrees to be responsible for capital. expenditures incurred for the portion of the boundary line highway that the padies have agreed fo maintain pursuant to Schedule "A" of the Agreement. Notwithstanding the foregoing, the parties agree to share equally capital expenditures for culverts over 600mm or expenditures for bridge repairs provided that each party has reviewed and approved such expenditures prior to the commencement of work. 5. Each of the Parties shall perform winter and summer maintenance of the highways that they have agreed to maintain pursuant to this Agreement in accordance with the requirements of the Minimum Maintenance Standards for Municipal Highways imposed by Ontario Regulation 239102 and as more particularly specified for the class or road identified in Schedule "A". 6. Capital expenditures and winter and summer maintenance of the boundary road portion of the highways covered pursuant to this Agreement shall be as agreed upon between the Parties from time to time and failing such agreement issues relating to such capital expenditures and winter and summer maintenance shall be arbitrated pursuant to the provisions of the Municipal Arbitrations Act, R.S 0. 1990, cM 48, as amended. For greater certainty, it is acknowledged and agreed that neither Oro-Medonte nor Springwater assumes any extraordinary or additional liability in respect of capital maintenance of the boundary road portion of the highways covered pursuant to this Agreement. 7. The Parties acknowledge and agree that, upon execution of this Agreement, the Parties shall have jurisdiction over those portions of the boundary roads as more particularly set out in Schedule "A' and shall maintain and repair the highways in accordance with the winter maintenance and summer maintenance obligations assigned therein. The party to which such jurisdiction has been assigned shall be liable for any damages that arise from failure to keep the highway in repair and, to the extent that such obligations have been assigned in accordance with this Agreement, the other municipality shall be relieved from alt liability in respect of the repair. 8. Each party hereby indemnifies and saves harmless the other party from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of such party, its servants, employees contractors and agents done in performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 9. The Parties to this Agreement confirm that they shall each maintain a suitable policy of general municipal liability insurance sufficient to cover Iia6ilities that may arise in connection with the maintenance and repair obligations imposed and assumed pursuant to this Agreement all in accordance with good municipal practice. 10. In the event that either party receives a Statement of Claim, notice of claim or other information regarding a pending or possible claim by a third party with respect to liability for failure to keep the highway in repair or for damages or injuries sustained relating thereto, such party shall immediately notify the other party in writing of such claim or notice of claim. in the event that a legal proceeding is commenced by a third pasty, each of the parties to this Agreement shall provide for its own legal representation as it sees fit. 11. The term of this Agreement shall be year to year, that is from December 1, 2007 to November 30, 2008 and annually thereafter, provided that, either of the Parties may advise the other in writing within the sixty 60 day period immediately following the 30th day of April in any year that it has elected to unilaterally terminate this Agreement at which time this Agreement shall be deemed to be at an end save and except for any liability and insurance obligations that may have arisen through events that occurred prior to the date of termination. t2. Each of the Parties agrees to sign such further and other documents, do and perorm and cause to be done and performed such further and other acts and things as may be necessary or desirable in order to give full effect to this Agreement and every part hereof. 13. If any of the provisions of this Agreement are found by a Court of competent jurisdiction to be unenforceable it shall not affect the enforceability of each and every other clause contained herein. 14. This Agreement is made pursuant to and shall be governed by and construed in accordance with the laws of the Province of Ontario and shall be treated in ailrespects as an Ontario contract. 15. Notwithstanding any other provisions of this agreement, the parties acknowledge that: a) Summer maintenance constitutes the operations of grading, gravel resurfacing, patching, hard top, resurfacing, signage, grass cutting, brushing, ditching, shouldering, dust control and all other operations required to maintain the road section to a generally accepted Ministry of Transportation level of service. b) Winter maintenance constitutes the operations of plowing, sanding, iceblading, culvert thawing, ditch clearing and all other operations required to maintain the road section to a generally accepted Ministry of Transportation level of service. IN WITNESS WHEREOF the Parries by their signing officers duly authorized in that regard have hereunto affixed their hands and seals of the said corporations. THE CORPORATION OF ORO-MEDONTE Per: Harry Hughes -Mayor Per: Doug Irwin -Clerk We have authority to bind the Corporation. THE CORPORATION OF THE TOWNSHIP OF SPRINGWA_ TER _, 9 ~. Pet: Tony Guergis - r ayor Per. Carey de 2r- le We have authorit io intl the Corporation. }~r~ v; SCHEDULE "A" to 8y-law 2007-090 THE CORPORATION OF THE TOWNSHIP OF OROTMEDONTE ~ ~ '~ AND THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER Road Allowance Between the Township of Oro-Medonte and the Township of Springwater In accordance with O. Regulation 239/02 Class 4 requirements: The Township of Springwater will maintain the original road allowance between the former Township of Medonte Concession 1 and Concession 2 EPR known now as Scarlett Line extending from the north limit of Lot 74 Concession 1 EPR south to 100 m north of the south limit of Lot 66 Concession 1 EPR known as Scarlett Line year round. The Township of Springwater will maintain the original road allowance. between the former Township of Medonte Concession 1 and Concession 2 EPR known now as Scarlett Line extending from the south limit of lot 56 Concession 1 EPR 100 metres south year round. The Township of Oro-Medonte will maintain from 100 metres north of Whetham Sideroad being the south limit of Lot 66 Concession 1 EPR, to the southerly limit of lot 56 Concession 1 EPR, being Mount St. Louis Road, known as Scarlett Line year round. The Township of Springwater will maintain the road allowance within Lot 50 of the former Township of Medonte Concession 1 and Concession 2 EPR extending from King's Highway 93 to Line 2 north within the Township of Oro-Medonte known as Cassel Drive the entire section as required for a total of approximately 3.5 km from April 15'n to November 14'n. The Township of Oro-Medonte will maintain the entire section as required for an approximate total length of 3.5 km from November 15~n to April 14`n ~ ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-109 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, OCTOBER 10, 2007 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, October 10, 2007, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 10T" DAY OF OCTOBER, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 10T" DAY OF OCTOBER, 2001. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin