08 29 2023 SpCouncil MinutesThe Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting / Road's Tour
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Proud Heritage, Exciting Future
Tuesday, August 29, 2023 and Wednesday, August 30, 2023 11:30 a.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell (August 29, 2023 only)
Councillor Robert Young
Staff See staff attendance for other various portions of the meeting below:
Present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Jason Scharapenko, Information Technology
Technician (IT, a portion)
All Council and staff participated via Zoom platform on Tuesday, August
29, 2023 for Items 4c), d) and e)).
Tuesday, August 29, 2023.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230829/30-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Special Council meeting of Tuesday, August 29, 2023
and Wednesday, August 30, 2023 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege, written correspondence; Litigation affecting the municipality (Short Term
Rentals).
Motion No. SC230829/30-2
Moved by Schell, Seconded by Clark
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043 be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC230829/30-3
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 11:33 a.m. to discuss
• Personal matter about an identifiable individual (Staffing Update);
• Solicitor -client privilege, Litigation affecting the municipality (Zone 1 Water);
• Solicitor -client privilege, Litigation affecting the municipality (Short Term Rentals).
Carried.
b) Motion to Rise and Report.
Motion No. SC230829/30-4
Moved by Young, Seconded by Bard
Be it resolved that we do now Rise at 12:41 p.m. and Report on Items 4
c) Robin Dunn, CAO re: Personal matter about an identifiable individual (Staffing Update).
d) Robin Dunn, CAO re: Solicitor -client privilege, written correspondence; Litigation
affecting the municipality (Zone 1 Water).
e) Robin Dunn, CAO re: Solicitor -client privilege, written correspondence; Litigation
affecting the municipality (Short Term Rentals).
Carried.
c) Robin Dunn, CAO re: Personal matter about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services.
Motion No. SC230829/30-5
Moved by Clark, Seconded by Schell
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Personal
matter about an identifiable individual (Staffing Update) be received.
2. That staff proceed as verbally presented by the CAO
Carried.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
d) Robin Dunn, CAO re: Solicitor -client privilege, written correspondence; Litigation
affecting the municipality (Zone 1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations & Community Services; Michelle Jakobi, Director, Environmental Services.
Motion No. SC230829/30-6
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the confidential correspondence from legal counsel, Aird & Berlis LLP, and
confidential verbal information presented by Robin Dunn, CAO re: Solicitor -client
privilege, written correspondence; Litigation affecting the municipality (Zone 1 Water) be
received.
2. That staff and legal counsel continue to proceed as outlined.
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege, written correspondence; Litigation
affecting the municipality (Short Term Rentals).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege, written correspondence; Litigation affecting the municipality (Short Term
Rentals). Councillor Schell left the room during the Closed Session item and did not
participate or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Michelle Jakobi, Director, Environmental Services.
Motion No. SC230829/30-7
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That the confidential correspondence and confidential verbal information presented by
Robin Dunn, CAO re: Solicitor -client privilege, written correspondence; Litigation affecting
the municipality (Short Term Rentals) be received.
2. That staff and legal counsel continue to proceed as outlined.
Carried.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
Motion No. SC230829/30-8
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now go in Closed Session at 12:44 p.m. to discuss
• Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Road's Tour).
Carried.
Members of Council/staff proceeded with Item 4f).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Michelle Jakobi, Director, Environmental Services;
Nelly Morrow, Director, Finance/Chief Financial Officer; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Justin Metras, Manager, Infrastructure and Capital Projects,
Kamil Burdyna, Manager, Development Engineering; Andy Karaiskakis, Manager, Planning
Services; Jennifer Whitley, Economic Development Officer; Sam Flowers, Website
Information Coordinator; Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant
Motion No. SC230829/30-9
Moved by Schell, Seconded by Bard
Be it resolved that we do now Rise at 5:00 p.m., Recess and Reconvene on
Wednesday, August 30, 2023 at 1:00 p.m.
Carried.
Wednesday, August 30, 2023.
Councillor Schell sent his regrets.
The following staff were present: Yvonne Aubichon, Clerk; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services;
Michelle Jakobi, Director, Environmental Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Kamil Burdyna, Manager, Development Engineering;
Sam Flowers, Website Information Coordinator; David Yauk, Environmental Services
Analyst, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
Motion No. SC230829/30-10
Moved by Clark, Seconded by Young
Be it resolved that the Special Council meeting of Tuesday, August 29, 2023 and
Wednesday, August 30, 2023 does now Reconvene at 1:04 p.m. on Wednesday,
August 30, 2023.
Carried.
Motion No. SC230829/30-11
Moved by Hutcheson, Seconded by Young
Be it resolved that we do now go in Closed Session at 1:04 p.m. to discuss
• Education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (Road's Tour).
Carried.
Members of Council/staff continued with Item 4f) (Bus Tour)
Motion No. SC230829/30-12
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that we do now Rise at 4:37 p.m. and Report on Item 4
f) Senior Management Team re: Education or training of members in accordance with
Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour).
Carried.
f) Senior Management Team re: Education or training of members in accordance with
Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour).
Motion No. SC230829/30-13
Moved by Bard, Seconded by Young
Be it resolved that the confidential verbal information presented by the Senior Management
Team re: Education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (Road's Tour) be received.
Carried.
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Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023.
5. Confirmation By -Law:
a) 2023-081: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, August 29, 2023 and Wednesday, August 30, 2023.
Motion No. SC230829/30-14
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2023-081: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, August 29, 2023 and Wednesday, August 30,
2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC230829/30-15
Moved by Clark, Seconded by Bard
Be it resolved that we do now adjourn at 4:37 p.m.
ayor, Randy Greenlaw
Carried.
LJ-(dr\.
Clerk, bvonne Aubichon
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