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05 18 1994 Council Minutes , I, .,.. CO'RPORA~:IOR 01' .,.. ~P 01' oao-II.BI)C)}IH Dft:ING 01' COvtlC:IL 'WBI)'1(BSDAY. BY 18. 1114 . 7~00 P.K. - COvtlC:IL <mNmBR8 8:IUBIDft'JI DftING 1114 COvtlCIL council met this evening @ 7:00 p.m. with the following members present: Mayor Robert E. Drury left @ 9:00 p.m. Deputy Mayor Ian Beard Reeve David Caldwell Councillor Don Bell Councillor Alastair Crawford Councillor Walter Dickie Councillor Murray Martin Councillor Leonard Mortson Absent: Deputy Reeve Norman Dalziel Councillor Joanne Crokam staff Present: C.A.O. Mr. Gary cunnington, Ms. Kris Menzies, Planner Also Present Was: Larry Cotton, Thelma Halfacre, shirley Woodrow, Bob Craggs, Wendy Allen, Marianne Liss, Conrad Boffo, Gary Thiess, Donald P. Hanney, Beverley Wright, John wright, Evelyn Elsey, Evans Stone, Graham conolly, Fred Yarmill, George Syme, Graeme Clarke, F. Goode, M. Hewgill, E. Dryden Mayor Robert E. Drury assumed the chair and opened the meeting with prayer. 1. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT": Mayor Drury, Reeve Caldwell and Councillor Crawford declared a pecuniary interest with item 6(b) Deputation by Mr. Don Hanney, re: proposed Temporary Use By-law, Pt. Lot 21, Conc. 8 (BAFMA Site). The nature of their conflict being the members are being personally sued by the principal owners of the B.A.F.M.A. property. Mayor Drury vacated the chair to Deputy Mayor Beard and left the diocese, along with two respective members also declaring and did not participate in the discussion. 2. DEPUTATIONS: (a) 7:30 p.m. Mr. O. Evans Stone, Chairman, Coldwater & District Curling Club and Mr. Graham conolly spoke to Council regarding proposed construction of a new 4 sheet curling facility in the Village of Coldwater, adjacent to Arena on fairgrounds property, owned by the municipality. Total estimated cost which would also include a 2. DEPUTATIONS CONTINUED: (b) 7:50 p.m. (c) 8:05 p.m. - 2 - community room, is approximately $600,000.00 for which it is anticipated that a 50% grant would be available from Ministry of Tourism and Recreation until 1995. To date approximately $250,000.00 has been raised/pledged through individuals and various fund raising activities. Currently there are 60 members from which 1/3 reside in Oro-Medonte. The Township of Severn has been approached requesting a $40,000.00 grant and one requesting $20,000.00 from Oro-Medonte. Mr. Stone also advised that he desires to sever a 1~ acre piece of property from a 23 acre parcel he ownes and that he would market and sell the lot with all proceeds towards the curling club. Mr. Don Hanney, President, 576487 Ontario Ltd. spoke to Council regarding a proposed temporary use by-law for Pt. Lot 21, Conc. 8 (BAFMA Site) to permit the hosting of the Highland Games. Originally it was anticipated that the event would be held from this site in July 1994. However, it was determined that it was not possible within the limited time frame. Mr. Hanney also provided a brief overview of the history of the Barrie Highland Games which traditionally host this event on the 4th Saturday of July each year. In order to plan for the games to be held in July of 1995, the temporary use by-law process would need to be expedited in order that a confirmed announcement could be made by the end of July 1994. Ms. Evelyn Elsey, addressed Council to discuss a proposal for a medical/dental centre on Pt. Lot 1, Conc. 5 on an existing commercially designated site owned by Horseshoe Valley Corporation. Ms. Elsey currently operates a dental practice as a home occupation within Oro Hills and has obtained statistical information and data that would support a clinic housing a dentist, medical doctor, pharmacy, chiropractor and optometrist. - 3 - 2. DEPUTATIONS CONTINUED: Ms. Elsey advised that she has an Intent to Purchase on the subject lands, conditional on zoning and septic approvals. General discussion took place on such issues as traffic on County Rd. 22, septic system requirements based on 4,490 litres per day and water source minimum requirements. The original proposal submitted by Horseshoe Valley had received preliminary comments from various agencies reporting no concerns and that normal approvals would be required at construction and site plan control stages. Ms. Elsey advised that negotiations are still ongoing with the owners and that a new application may be submitted in the near future. 3. CONSENT AGENDA: (a) Ainley & Associates Limited, correspondence re: Township of Springwater, Hillsdale Water and Distribution System Class Environmental Assessment. Recommendation: Receive and acknowledge. (b) Canadian National, correspondence re: Proposed Abandonment of the Newmarket Subdivision from Bradford (Mile 42.2) to Washago (Mile 98.5), including the Meaford Subdivision from Mile 0.00 to 1.09 and the Beeton Spur from Mile 77.1 to 83.8, in the Province of ontario. Recommendation: Receive and file. (c) Canadian National, correspondence re: Proposed abandonment of the Midland Subdivision from Orillia (Mile 42.5) to Uhthoff (Mile 52.0) in the Province of ontario. Recommendation: Receive and file. (d) County of simcoe, correspondence re: Planning Committee Report respecting Joint Planning Committees. Recommendation: Receive and file. (e) Ernest Bidwell, Livestock Valuer, Report re: 1 calf killed by wolves, owned by Ralph Hayes, Lot 13, Conc. 4 ; Recommendation: Receive and the Treasurer be authorized to make compensation to Mr. Hayes in the amount of $200.00. (f) Nottawasaga Valley Conservation Authority, correspondence re: Construction and Alteration to Waterways Regulations. Recommendation: Receive and Planner acknowledge Township's interest in participating at Workshop. - 4 - 4. REPORTS OF MUNICIPAL OFFICERS: (a) Fred Haughton, Public Works Administrator, report re: Tenders 94-01, 94-07, 94-09, 94-12. (b) Ron Kolbe, Chief Building Official, report re: Monthly Report for March and April. (c) Kris Menzies, Planner, report re: Wolf steel Letter of Credit 53/92 - site Plan Agreement. 5. COMMUNICATIONS: (a) CKBB, correspondence, re: Request Council Support Application to CRTC to change from AM to FM. (b) The Lioness Club of Oro, correspondence re: Extending Appreciation for Use of Arena and Request to Hold Fashion Show Annually. (c) Coldwater and District Curling Club, correspondence re: Grant to Finance Construction of curling Rink and possible severance of lot in Township of Oro-Medonte. (d) S.C.B.E. re: Policy on Community Use of School Board Facilities. MOTION NO. 1 Moved by Caldwell, seconded by Martin Be it resolved that the Agenda for the Regular Meeting of Council held May 18, 1994 be adopted as printed and circulated. Carried. MOTION NO. 2 Moved by Beard, seconded by Mortson Be it resolved that the Minutes of the Regular Meeting of Council held on Wednesday May 4, 1994 be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Dickie, seconded by Martin Be it resolved that the recommendations listed on the Consent Agenda, Item 5 be received and items (b) and (c) be brought back to Committee of the Whole. Carried. - 5 - MOTION NO. 4 Moved by Bell, seconded by Beard Be it resolved that the report from Fred Haughton, Public Works Administrator, re: 1994 Road Tenders be received and adopted and that contract 94-09, Winter Sand, Form 1, be awarded to Cliff Varcoe Limited and Form 2 to Ferris Trucking and Excavating and further that the Tender contract 94-12, Fuel Supply, be awarded to Bowman Fuels. Carried. MOTION NO. 5 Moved by Mortson, seconded by Crawford Be it resolved that the monthly building activity report submitted by Ron Kolbe, C.B.O. for the month of March in the amount of $125,000.00 and for April in the amount of $1,568,110.00 be received. Carried. MOTION NO. 6 Moved by Caldwell, seconded by Dickie Be it resolved that the report from Kris Menzies, Planner re: Wolf Steel, File S3/92 Letter of Credit, be received and adopted and the treasurer be authorized to release the securities. Carried. MOTION NO. 7 Moved by Beard, seconded by Mortson Be it resolved that the Corporation of the Township of Oro- Medonte support the application of CKBB to the Canadian Radio- television and Telecommunications Commission to change the mode of transmission of CKBB Radio in Barrie from AM to FM. carried. MOTION NO. 8 Moved by Martin, seconded by Dickie Be it resolved that the letter from Trudy Walt, President, Oro Lioness Club, regarding use of arena facilities, spring fashion show, be received and that if such an event is to be held annually, that these arrangements be made with the Parks and Recreation Manager. Carried. MOTION NO. 9 Moved by Mortson, seconded by Beard Be it resolved that the correspondence from Simcoe County Board of Education regarding community use of facilities, be received and referred to the Parks and Recreation Manager for their information. Carried. - 6 - MOTION NO. 10 Moved by Crawford, seconded by Mortson Be it resolved that Report No. 94-10 of the Committee of the Whole Meeting held on Wednesday May 11, 1994, be adopted as printed and circulated and the recommendations contained therein be adopted. Carried. MOTION NO. 11 Moved by Dickie, seconded by Martin Be it resolved that the Council of the Corporation of the Township of Oro-Medonte authorize police officers from the Ontario Provincial Police to enter upon lands and property owned or leased by the Township of Oro-Medonte for the purposes of enforcing both Provincial and Federal statutes upon these lands. carried. MOTION NO. 12 Moved by Bell, seconded by Mortson Be it resolved that the correspondence from Mr. Evans stone, Building Committee Chairman, Coldwater and District Curling Club requesting grant to assist in financing the construction of a curling facility in Coldwater at the Fairgrounds, be received an referred to Budget and further that any request for severance be made directly through application to the Oro-Medonte Committee 0 Adjustment. Carried. MOTION NO. 13 Moved by Bell, seconded by Mortson Be it resolved that a By-law to Define the Boundaries of Polling Subdivisions of the Township of Oro-Medonte be introduced and read a first and second time and numbered By-law No. 94-87. Carried. That By-Law No. 94-87 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by Reeve Caldwell Councillor Bell Reeve Caldwell Councillor Crawford Councillor Dickie Councillor Martin Councillor Mortson Deputy Mayor Beard Yea Yea Yea Yea Yea Yea Yea Carried. - 7 - MOTION NO. 14 Moved by Martin, seconded by Caldwell Be it resolved that a By-law of the Corporation of the Township of Oro-Medonte respecting the licensing of public halls be introduced and read a first and second time and numbered By-Law No. 94-88. carried. That By-Law No. 94-88 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 15 Moved by Crawford, seconded by Caldwell Be it resolved that a By-law of the Corporation of the Township of Oro-Medonte to Adopt a Health and Safety Policy be introduced and read a first and second time and numbered By-Law No. 94-89 carried. That By-Law No. 94-89 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 16 Moved by Bell, seconded by Mortson Be it resolved that a By-law to appoint a Local Weed Inspector be introduced and read a first and second time and numbered By-Law No. 94-90. Carried. That By-Law No. 94-90 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 17 Moved by Dickie, seconded by Martin Be it resolved that a By-law to Rezone Part of Lot 9, Concession 14, Township of Oro-Medonte (formerly Township of Medonte), County of Simcoe be introduced and read a first and second time and numbered By-Law No. 94-91. Carried. That By-Law No. 94-91 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. - 8 - MOTION NO. 18 Moved by Dickie, seconded by Caldwell Be it resolved that a By-law to Provide for Notice of Polling Place and Mailing of Combined Voter Notification Cards be introduced and read a first and second time and numbered By-Law No. 94-92 Carried. That By-Law No. 94-92 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 19 Moved by Mortson, seconded by Crawford Be it resolved that a By-law to Establish a Reserve Account be introduced and read a first and second time and numbered By-Law No. 94-93 Carried. That By-Law No. 94-93 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 20 Moved by Martin, seconded by Dickie Be it resolved that a By-law to Establish and Maintain a Petty Cash Fund -various activities be introduced and read a first and second time and numbered By-Law No. 94-94 Carried. That By-Law No. 94-94 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 21 Moved by Bell, seconded by Crawford Be it resolved that a By-law to Establish and Maintain a Petty Cash Fund - (Administrative purposes) be introduced and read a first and second time and numbered By-Law No. 94-95 Carried. That By-Law No. 94-95 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. - 9 - MOTION NO. 22 Moved by Martin, seconded by Caldwell Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 94-96 Carried. That By-Law No. 94-96 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 23 Moved by Bell, seconded by Mortson Be it resolved that we do now adjourn @ 9:29 p.m. Carried. ~7L2 ..', ~'~ YOR ROBERT E. D. UR'tfF ~ -c /R A' p7 /~./..6/. ~ ~ etERK DARLENE SHOEBRIDGE