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09 09 2020 Council MinutesMON Township of Proud Heritq e, Exciting Furtive Wednesday, September 9, 2020 The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough (arrived at 9:09 a.m.) Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane (arrived at 9:16 a.m.) Councillor Shawn Scott Councillor Randy Greenlaw 9:02 a.m. Staff Andria Leigh, Acting CAO/Director, Development Services; Yvonne Present: Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Tamara Obee, Manager, Human Resources, Health & Safety; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Justin Metras, Manager, Infrastructure and Capital Projects; Todd Weatherell, Intermediate Planner; Jennifer Whitley, Coordinator, Economic Development/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager, Information Technology (IT); Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C200909-1 Moved by Veitch, Seconded by DeSousa Be it resolved that the agenda for the Council meeting of Wednesday, September 9, 2020 be received and adopted; And that the correspondence, re Item 11 a), as outlined on the agenda, be received. Carried. Motion No. C200909-2 Moved by Greenlaw, Seconded by Veitch Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C200909-3 Moved by Scott, Seconded by Greenlaw Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss • Solicitor -client privilege (Short Term Rentals (Airbnb)); • Acquisition/disposition of land (50 Fairway Court); (6 Simoro Crescent); (Unopened Road Allowance Adjacent to 2599 Lakeshore Road East); • Labour relations/employee negotiations (Staffing Updates). Carried. Page 2 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. Council rose from closed session at 10:13 a.m. and Mayor Hughes advised the public that all of the items outlined on the closed session agenda would be brought forward to Item 18 Closed Session Items (Unfinished Items). Refer to Item 18. 5. Minutes of Council and Committees: a) Minutes of Public meeting held on Thursday, August 6, 2020. b) Minutes of Council meeting held on Wednesday, August 12, 2020. c) Minutes of Special Council meeting held on Wednesday, August 26, 2020. d) Minutes of Special Council meeting held on Wednesday, September 2, 2020. Motion No. C200909-4 Moved by Hough, Seconded by DeSousa Be it resolved that the draft minutes of the a) Public meeting held on Thursday, August 6, 2020 be received; and that the draft minutes of the b) Council meeting held on Wednesday, August 12, 2020; c) Special Council meeting held on Wednesday, August 26, 2020; d) Special Council meeting held on Wednesday, September 2, 2020; be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Sheila Spring, Records Management Clerk re: Successful Completion of the Municipal Administration Program, Association of Municipal Clerks Treasurers of Ontario (AMCTO). Motion No. C200909-5 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That the certificate dated July 22, 2020 from the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) re: Sheila Spring, Records Management Clerk re: Successful Completion of the Municipal Administration Program be received. 2. That Sheila Spring be recognized for the successful completion of the Municipal Administration Program under the Mayor's signature. Carried. Page 3 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 7. Deputations/Presentations: a) Joshua Montague re: Request to Purchase Township Land, Unopened Road Allowance Adjacent to 2599 Lakeshore Road East. Motion No. C200909-6 Moved by DeSousa, Seconded by Hough Be it resolved that the PowerPoint presentation provided by Joshua Montague re: Request to Purchase Township Land, Unopened Road Allowance Adjacent to 2599 Lakeshore Road East be received. Carried. Refer to Motion No. C200909-22. Page 4 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 8. Public Hearing: a) DS2020-94, Todd Weatherell, Intermediate Planner re: Minor Variance Application 2020- A-36, James Taylor, 4885 Line 6 North [Deferred from September 3, 2020 Development Services Committee meeting]. Mayor H.S. Hughes called the hearing to order and explained the public hearing is being held in accordance with the provisions of the Planning Act to obtain public comments with respect to the proposed Application by James Taylor on lands municipally known as 4885 Line 6 North. The following correspondence was received: Township of Oro-Medonte, Manager, Development Engineering dated August 17, 2020; Township of Oro-Medonte, Building Division dated August 18, 2020' Township of Oro-Medonte, Operations Division dated August 18, 2020. Todd Weatherell, Intermediate Planner, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The applicant was not present. There were no registrations received by staff to provide verbal comments. It was confirmed that no additional correspondence from the public had been received during this hearing. There being no further comments or questions, the hearing adjourned. An audio recording of the meeting is available for review through the Township's website. Motion No. C200909-7 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That DS2020-94, Todd Weatherell, Intermediate Planner re: Minor Variance Application 2020-A-36, James Taylor, 4885 Line 6 North be received and adopted. 2. That Minor Variance Application 2020-A-36 by, James Taylor, specifically for permission to construct a 111.48 sq. m. (1200.0 sq. ft.) detached accessory building, with a maximum height of 5.02 metres (16.5 feet) on the lands municipally known as 4885 Line 6 N., Township of Oro-Medonte, be approved, subject to the conditions as outlined in DS2020-94. 3. That the applicant be advised of Council's decision under the Secretary Treasurer's signature. Carried. Page 5 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: One (1) person provided comments with respect to Item 11 a). 11. Reports of Municipal Officers for Action: a) OCS2020-14, Shawn Binns, Director, Operations and Community Services; Roz Llewellyn, Coordinator, Community Recreation re: Arena and Community Halls — COVID 19 Update. Motion No. C200909-8 Moved by Scott, Seconded by DeSousa Be it resolved 1. That OCS2020-14, Shawn Binns, Director, Operations and Community Services; Roz Llewellyn, Coordinator, Community Recreation re: Arena and Community Halls — COVID 19 Update be received and adopted. 2. That Council approve the staged re -opening of the Oro-Medonte Community Arena with a targeted opening date of October 5, 2020. 3. That the Fees and Charges By-law be updated to reflect the 2.5% increase in Arena ice rental rates for the 2020/2021 season. 4. That the Township Community Halls remain closed and under review for future opening considerations. Carried. b) OCS2020-12, Justin Metras, Manager, Infrastructure and Capital Projects re: No Heavy Truck Routes — Moon Point Road. Motion No. C200909-9 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That OCS2020-12, Justin Metras, Manager, Infrastructure and Capital Projects re: No Heavy Truck Routes — Moon Point Road be received and adopted; 2. That Moon Point Drive from John Moon Road southerly to Woodland Drive be designated through By-law and posted as a "No Heavy Truck Route'; 3. That the appropriate draft by-law be brought forward for Council's consideration. Carried. Page 6 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. c) OCS2020-13, Shawn Binns, Director, Operations and Community Services re: Starfall Park — Braestone Development Corporation Subdivision Agreement Amendment. Motion No. C200909-10 Moved by Veitch, Seconded by DeSousa Be it resolved 1. That OCS2020-13, Shawn Binns, Director, Operations and Community Services re: Starfall Park — Braestone Development Corporation Subdivision Agreement Amendment be received and adopted. 2. That Council approve the amended parkland development plans for Starfall Park in the Braestone Community. 3. That the Director, Development Services bring back the required amendments to the subdivision agreement for Council's ratification. Carried. d) DS2020-80, Todd Weatherell, Intermediate Planner re: 2020-ZBA-06 Barry and Laura Anderson, Temporary Use By-law, Garden Suite (Granny Flat), 3908 Line 13 North [Refer to Item 17a)]. Motion No. C200909-11 Moved by Scott, Seconded by Keane Be it resolved 1. That DS2020-80, Todd Weatherell, Intermediate Planner re: 2020-ZBA-06 Barry and Laura Anderson, Temporary Use By-law, Garden Suite (Granny Flat), 3908 Line 13 North be received and adopted. 2. That Zoning By-law Amendment Application 2020-ZBA-06 and Temporary Use By-law 2020-086 by Barry and Laura Anderson, specifically to permit a Garden Suite for the lands known as, 3908 Line 13 North for a period of 20 years, be approved. 3. That the appropriate draft by-law to adopt a Temporary Use By-law and to execute an agreement for the lands known as 3908 Line 13 North, North Part of Lot 4, Concession 13 (Medonte), Township of Oro-Medonte, for the purposes of a Garden Suite for a period of 20 years be brought forward for Council's consideration. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 7 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. e) DS2020-81, Todd Weatherell, Intermediate Planner re: Zoning By-law 2020-ZBA-14 Randy Sheldrake, 2283 & 2309 Penetanguishene Road [Refer to Item 17b)]. Motion No. C200909-12 Moved by DeSousa, Seconded by Veitch Be it resolved 1. That DS2020-81, Todd Weatherell, Intermediate Planner re: Zoning By-law 2020-ZBA- 14 Randy Sheldrake, 2283 & 2309 Penetanguishene Road be received and adopted. 2. That Zoning By-law Amendment Application 2020-ZBA-14 by Randy Sheldrake, specifically to rezone a portion of the subject lands from the Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 317 (A/RU*317) Zone to permit a contractors yard specifically a Landscaping Business on the lands located at 2309 Penetanguishene Road, Township of Oro-Medonte, be approved. 3. That the appropriate By-law be brought forward for Council's consideration. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. f) CS2020-21, Jennifer Whitley, Coordinator, Communications/Economic Development re: Employment Land Strategy Award - RFP # CS 2020-03. Motion No. C200909-13 Moved by Scott, Seconded by Keane Be it resolved 1. That RCS2020-21, Jennifer Whitley, Coordinator, Communications/Economic Development re: Employment Land Strategy Award - RFP # CS 2020-03 be received and adopted. 2. That the Request for Proposal (RFP) CS 2020-03 —Employment Land Strategy be awarded to Watson & Associates in the amount of $49,500.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Coordinator, Economic Development & Communications' signature. Carried. 12. Reports of Municipal Officers for Information Only: None. Page 8 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Mayor H.S. Hughes; Deputy Mayor Hough, Councillors Keane and Scott provided updates. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass by Clearwater Structures Inc., March 16 - November 20, 2020. b) Nottawasaga Valley Conservation Authority, re: Minutes of June 26, 2020 meeting and Highlights of meeting held on August 28, 2020. Staff Recommendation: Receive for Information Only. c) Correspondence dated August 11, 2020 from Kelly Seymour, Board, Chair; Suzanne Campbell, CEO, Orillia Public Library re: CIP Library Update on Stage 1 and Stage 2 COVID-19 Response. Staff Recommendation: Receive for Information Only. d) Correspondence dated August 19, 2020 from Anita Dubeau, Chair, Simcoe Muskoka District Health Unit Board of Health re: Funding Public Health Units during COVID-19. Staff Recommendation: Receive for Information Only. e) Correspondence dated August 25, 2020 from Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re: Severn Sound Shoreline Communities' Successful Joint Delegation to Minister Yakabuski. Staff Recommendation: Receive for Information Only. f) Correspondence dated July 21, 2020 from Municipality of Chatham -Kent re: Emancipation Day Resolution. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. Page 9 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. Motion No. C200909-14 Moved by Hough, Seconded by Veitch Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass by Clearwater Structures Inc., March 16 - November 20, 2020. b) Nottawasaga Valley Conservation Authority, re: Minutes of June 26, 2020 meeting and Highlights of meeting held on August 28, 2020. Received for Information Only. c) Correspondence dated August 11, 2020 from Kelly Seymour, Board, Chair; Suzanne Campbell, CEO, Orillia Public Library re: CIP Library Update on Stage 1 and Stage 2 COVID-19 Response. Received for Information Only. d) Correspondence dated August 19, 2020 from Anita Dubeau, Chair, Simcoe Muskoka District Health Unit Board of Health re: Funding Public Health Units during COVID-19. Received for Information Only. e) Correspondence dated August 25, 2020 from Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re: Severn Sound Shoreline Communities' Successful Joint Delegation to Minister Yakabuski. Received for Information Only. f) Correspondence dated July 21, 2020 from Municipality of Chatham -Kent re: Emancipation Day Resolution. Received, Supported, Advised under Mayor's Signature. Carried. Page 10 of 16 Council Meeting Minutes —Wednesday, September 9, 2020. 15. Communications/Petitions: a) Correspondence dated August 27, 2020 from Graydon Lau, Quayle's Brewery re: Request for Letter in Support of the Issuance of the "By the Glass" License. Motion No. C200909-15 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That the correspondence dated August 27, 2020 from Graydon Lau, Quayle's Brewery re: Request for Letter in Support of the Issuance of the "By the Glass" License be received. 2. That the Council of the Township of Oro-Medone supports the issuance of a "By the Glass" license to Quayles Brewery located at 4567 Line 12 North, Oro-Medonte, conditional upon the following: a) That a certificate of liability insurance from Quayles Brewery for a minimum of $2,000,000 limit including liquor liability and non owned automobile liability be submitted to the Township. b) That the Township of Oro-Medonte be shown as a certificate holder as well as additional insured with 30 days notice of cancellation. 3. That the applicant be advised of Council's decision under the Clerk's signature. Carried. 16. Notice of Motions: None. 17. By -Laws: a) 2020-086: A By-law to Authorize the Execution of a Temporary Use By -Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Barry and Laura Anderson on lands described as follows: North Part Lot 4, Concession 13, Township of Oro- Medonte (Medonte) County of Simcoe under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346-020-004-10200. b) 2020-087: A By-law to amend the zoning provisions which apply to lands at West Part of Lot 32, Concession 1 (Oro) Township of Oro-Medonte 2020-ZBA-14 (Sheldrake). c) 2020-097: Being a by-law to amend By-law 2017-165 (Procedural By-law) and repeal By-law 2020-050 in its entirety. d) 2020-099: A By-law to amend the zoning provision which apply to lands within Block 74, Registered Plan 51 M-391, Concession 4, Township of Oro-Medonte, by placing a Holding (H) provision to the lands (50 Fairway Court). e) 2020-100: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Elyse Danielle Hauer and Alan Chun- Yue Poon. Page 11 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. Motion No. C200909-16 Moved by DeSousa, Seconded by Hough Be it resolved that a) 2020-086: A By-law to Authorize the Execution of a Temporary Use By -Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Barry and Laura Anderson on lands described as follows: North Part Lot 4, Concession 13, Township of Oro-Medonte (Medonte) County of Simcoe under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346-020-004-10200. b) 2020-087: A By-law to amend the zoning provisions which apply to lands at West Part of Lot 32, Concession 1 (Oro) Township of Oro-Medonte 2020-ZBA-14 (Sheldrake). c) 2020-097: Being a by-law to amend By-law 2017-165 (Procedural By-law) and repeal By- law 2020-050 in its entirety. d) 2020-099: A By-law to amend the zoning provision which apply to lands within Block 74, Registered Plan 51 M-391, Concession 4, Township of Oro-Medonte, by placing a Holding (H) provision to the lands (50 Fairway Court). e) 2020-100: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Elyse Danielle Hauer and Alan Chun- Yue Poon. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C200909-17 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now go in Closed Session at 1:11 p.m. to discuss • Solicitor -client privilege (Short Term Rentals (Airbnb)); • Acquisition/disposition of land (50 Fairway Court); (6 Simoro Crescent); (Unopened Road Allowance Adjacent to 2599 Lakeshore Road East); • Labour relations/employee negotiations (Staffing Updates). Carried. Page 12 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. b) Motion to Rise and Report. Motion No. C200909-18 Moved by Veitch, Seconded by DeSousa Be it resolved that we do now Rise at 3:11 p.m. and Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)); d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (50 Fairway Court); e) Donna Hewitt, Director, Development Services re: Acquisition/disposition of land (6 Simoro Crescent); f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened Road Allowance Adjacent to 2599 Lakeshore Road East); g) Andria Leigh, Acting CAO re: Labour relations/employee negotiations (Staffing Updates); Carried. c) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)). The following staff were present: Andria Leigh, Director, Development Services; Yvonne Aubichon, Clerk; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Chris Williams, Aird & Berlis LLP; Laura Dean, Aird & Berlis LLP; Donna Hewitt, Director, Corporate Services. Motion No. C200909-19 Moved by Scott, Seconded by Keane Be it resolved 1. That the confidential correspondence dated September 8, 2020 and presented by Andria Leigh, Director, Development Services and Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege (Short Term Rentals (Airbnb)) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Page 13 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (50 Fairway Court). The following staff were present: Andria Leigh, Director, Development Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. C200909-20 Moved by Hough, Seconded by DeSousa Be it resolved 1. That the confidential memorandum correspondence dated September 7, 2020 and presented by Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (50 Fairway Court) be received and adopted. 2. That staff proceed as directed and; 3. That staff report back to Council on progress. Carried. e) Donna Hewitt, Director, Development Services re: Acquisition/disposition of land (6 Simoro Crescent). The following staff were present: Andria Leigh, Director, Development Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. C200909-21 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That the confidential memorandum correspondence dated September 7, 2020 and presented by Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (6 Simoro Crescent) be received and adopted. 2. That staff proceed as directed and; 3. That staff report back to Council on progress. Carried. Page 14 of 16 Council Meeting Minutes —Wednesday, September 9, 2020. f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened Road Allowance Adjacent to 2599 Lakeshore Road East). The following staff were present: Andria Leigh, Director, Development Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Justin Metras, Manager, Infrastructure and Capital Projects. Motion No. C200909-22 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Confidential Report No. CS2020-17, Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened Road Allowance Adjacent to 2599 Lakeshore Road East) be received and adopted. 2. That Council retain the unopened road allowance abutting 2599 Lakeshore Road East until a further review of a Township wide drainage study/inventory is conducted. 3. That the applicant be notified of Council's decision under the Clerk's signature. Carried. g) Andria Leigh, Acting CAO re: Labour relations/employee negotiations (Staffing Updates). The following staff were present: Andria Leigh, Director, Development Services; Yvonne Aubichon, Clerk; Shawn Binns, Director, Operations and Community Services (a portion); Tamara Obee, Manager, Human Resources/Health & Safety. Motion No. C200909-23 Moved by Veitch, Seconded by Hough Be it resolved that the confidential verbal information presented by Andria Leigh, Acting CAO re: Labour relations/employee negotiations (Staffing Updates) be received. Carried. Page 15 of 16 Council Meeting Minutes — Wednesday, September 9, 2020. 19.Confirmation By -Law: a) 2020-101: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 9, 2020. Motion No. C200909-24 Moved by Greenlaw, Seconded by Scott Be it resolved that By -Law No. 2020-101: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 9, 2020 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20.Adjournment: a) Motion to Adjourn. Motion No. C200909-25 Moved by DeSousa, Seconded by Veitch Be it resolved that we do now adjourn at 3:19 p.m. Mayor, H.S. Hu#hes Carried. ( O_X4_�C'� Cler Yvonne Aubichon Page 16 of 16