01 07, 08, 09 2020 SpCouncil MinutesJ .n ill,
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Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 9:06 a.m.
9:01 a.m.
9:06 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Shannon Stewart, Deputy Treasurer/Tax
Collector; Michelle Jakobi, Manager, Compliance and Capital Projects;
Justin Metras, Manager, Infrastructure and Capital Projects; Harold
Daynard, Manager, Information Technology; Garry McCartney, Chief
Building Official; David Saunders, Manager, Development Engineering;
Andrew Quattrociocchi, Deputy Chief Building Official; Karla Musso-
Garcia, Manager, Operations; Justin Metras, Manager, Infrastructure and
Capital Projects, Brad Robinson, Infrastructure and Capital Projects
Coordinator; Jennifer Whitley, Coordinator, Economic Development/
Communications
Tuesday, January 7, 2020
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
Page 1 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200107/08/09-1
Moved by Scott, Seconded by Keane
Be it resolved that the agenda for the Special Council meeting of Tuesday, January 7;
Wednesday, January 8; and Thursday, January 9, 2020 be received and adopted.
Carried.
Motion No. SC200107/08/09-2
Moved by Veitch, Seconded by Greenlaw
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
Tuesday, January 7, 2020 None.
Wednesday, January 8, 2020 None.
Thursday, January 9, 2020 None.
Carried.
Page 2 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
5. Reports of Municipal Officers:
a) Robin Dunn, CAO and Senior Management Team re: 2020 Budget Presentations and
Deliberations.
Budget presentations were presented on Tuesday, January 7, 2020.
Motion No. SC200107/08/09- 3
Moved by Scott, Seconded by Keane
Be it resolved that we do now recess at 3:40 p.m. and reconvene on Wednesday, January 8,
2020 at 9:00 a.m.
Carried.
Wednesday, January 8, 2020
Budget presentations were presented on Wednesday, January 8, 2020. Map
correspondence was distributed to members of Council and staff.
Motion No. SC200107/08/09-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now recess at 3:11 p.m. and reconvene on Thursday, January 9,
2020 at 9:00 a.m.
Carried.
Thursday, January 9, 2020
Budget presentations were presented on Thursday, January 9, 2020. Correspondence
was distributed to members of Council and staff.
Motion No. SC200107/08/09-5
Moved by Keane, Seconded by Scott
Be it resolved that the presentations presented by Robin Dunn, CAO and Senior
Management Team re: 2020 Budget Presentations and Deliberations be received.
Carried.
Page 3 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
Motion No. SC200107/08/09-6
Moved by Veitch, Seconded by Greenlaw
Whereas Council received a deputation at the January 9, 2019 Council meeting, on
behalf of Mariposa House Hospice, re: Request for Financial Support in the amount of
$50,000 over the next four years.
And Whereas the request was referred to the 2020 budget deliberations.
Now Therefore Be it resolved
1. That an amount of $8,500 be approved for 2019 from the 2019 projected favourable
variance.
2. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Motion No. SC200107/08/09-7
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the request for funding from the Sustainable Severn Sound (SSS) in
the amount of $10,200 be approved.
Carried.
Page 4 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
Motion No. SC200107/08/09-8
Moved by Scott, Seconded by Keane
Be it resolved
1. That the memorandum correspondence dated January 9, 2020 and presented by
Robin Dunn, CAO and Tamara Obee, Manager, Human Resources/Health & Safety
re: Council Remuneration & Expense Review be received and adopted, as
amended, to consolidate conferences, education and internet expenses into the
CSPDE allocation.
2. That Council endorse the updated Comparator Group as outlined in the
memorandum correspondence dated January 9, 2020;
3. That the Township maintain the 60th percentile as a target pay position for Council
Base Pay Remuneration and the Management/Non-union group;
4. That the Base Compensation for the Mayor and Members of Council be adjusted
effective January 1, 2020 (including 1.6% COLA):
➢ Mayor: $48,819
➢ Deputy Mayor: $32,299
➢ Councillor: $26,310
5. That Council continue the practice of establishing base pay for the Elected Official
positions annually by using the percentage (%) adjustment provided for the
Management/Non-union Salary Grid;
6. That an external review continue to be conducted once every four years using a 3rd
party Consultant; next review being completed in the 2"d quarter of 2022;
7. That the Chief Administrative Officer be authorized to make the appropriate
amendments to Human Resources Policy # POL-HR-4.10 Pay Principles and
Compensation based on the above and that;
8. That the appropriate draft remuneration and expenses by-law be brought forward for
Council's consideration.
Carried.
Page 5 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
Motion No. SC200107/08/09-9
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence dated January 9, 2020 and presented by Robin Dunn,
CAO and Tamara Obee, Manager, Human Resources/Health & Safety re:
Complement Adjustments in 2020 Budget be received.
2. That Council endorses the complement adjustments included in the 2020 budget.
3. And that the CAO be authorized to proceed accordingly and that no action will be
taken with respect to the Municipal Law Enforcement Officer and the Fire Inspector
positions until a decision has been endorsed by Council with respect to Short Term
Rentals.
Carried.
5b) F12020-01, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2020 Budget -
Excluded Expenses (to be distributed).
Motion No. SC200107/08/09-10
Moved by Greenlaw, Seconded by Veitch
Be it resolved that Report No. F12020-1, Shannon Stewart, Manager, Finance / Deputy
Treasurer re: 2020 Budget - Excluded Expenses be received and adopted.
Carried.
Page 6 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
Motion No. SC200107/08/09-11
Moved by Scott, Seconded by Veitch
Whereas, In June 2003, the area of jurisdiction of the NVCA was expanded to include
portions of land in the Township that are located within the Severn Sound Watershed
(approximately 53% of the geographic area of the Township);
And Whereas since that time legislation and circumstances have changed at the
Township of Oro-Medonte and Council are now requesting a staff report be brought
back for further consideration to return the NVCA jurisdictional boundaries pre-2003
being the Nottawasaga Valley watershed boundaries.
Now Therefore Be it resolved
1. That staff bring forward a report to Council to outline how the environmental services
and oversight would be provided within the Severn Sound watershed.
2. That the Township's environmental service providers, the Minister of Natural
Resources and Forestry, the MP/MPPs and the County of Simcoe be advised of the
Township of Oro-Medonte direction to return to the provision of services by each
service provider within their watersheds.
Unanimously Carried.
Page 7 of 9
Special Council Meeting Minutes Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
Motion No. SC200107/08/09-12
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the 2020 Budget Conservation Authorities/Severn Sound Environmental
Association & Sustainable Severn Sound dated January 9, 2020 correspondence be
received:
2. That the following budget adjustments to Environmental Initiatives be considered:
• Whereas Minister Yurek asked Conservation Authorities to maintain 2020
expenditures at 2019 funding levels; and that the LSRCA 2020 budget allocations
are consistent with 2019 funding levels;
• Therefore Oro-Medonte set the NVCA 2020 funding at 2019 level $158,500;
• And whereas the Township of Oro-Medonte requested Severn Sound Environmental
Association & Sustainable Severn Sound to consider amalgamation/integration, one
time funding of $13,764 be allocated with a corresponding offset in Corporate &
Other capital funding.
3. That the Budget Adjustments recommended by Council at the January 7, 8, 9, 2020
Special Council meeting are received and adopted, as amended, to increase the
Grants/Subsidies budget by $4,000 and reduce the Coldwater Library by $4,000.
4. That the 2020 Grant Requests be approved in the following amounts:
User Group
Amount Approved
A
Barrie Area Physician Recruitment
4,000
B
Coldwater & District Agricultural Society
200
C
Copeland Forest Friends Association
750
D
*Edgar Community Hall
2,500
E
*Mariposa House Hospice
12,500
F
Orillia & Area Physician Recruitment
4,000
G
Orillia Lighthouse
Nil
H
Orillia Public Library
Nil
I
Oro A ricultural Society
500
J
Oro Horticultural Society
Grant 2,000
Subsidy 2,853
K
Oro Station Community Hall
3,000
L
Rugby Community Hall
2,500
M
Shanty Bay Firefighters
Subsidy 400
N
St. John Ambulance - Barrie Muskoka Branch
Nil
5. That the 2020 Operating, Capital, and Reserve Budgets as adjusted, effective January 9,
2020 be received and adopted to achieve an overall tax increase of 3.50%.
6. And Further That Council commit to allocate an additional 3% of the property tax
revenue (approximately $600,000 each year) to the Infrastructure Renewal Reserves as
part of the 2021 and 2022 budgets respectively.
Unanimously Carried.
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Special Council Meeting Minutes
6. Confirmation By -Law:
Tuesday, January 7, 2020
Wednesday, January 8, 2020
Thursday, January 9, 2020
a) 2020-005: Being a by-law to confirm the proceedings of the Council meeting held on
Tuesday, January 7; Wednesday, January 8; and Thursday, January 9, 2020.
Motion No. SC200107/08/09-13
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2020-005: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, January 7; Wednesday, January 8; Thursday,
January 9, 2020 be read a first, second and third time, passed, be engrossed by the Deputy
Clerk, signed and sealed by the Mayor.
Carried
7. Questions from the Public Clarifying an Agenda Item:
Tuesday, January 7, 2020 None.
Wednesday, January 8, 2020 None.
Thursday, January 9, 2020 None.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC200107/08/09-14
Moved by Keane, Seconded by Scott
Be it resolved that we do now adjourn at 12:12 p.m.
Carried.
II Clerk, Janette Teeter
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