06 19 2019 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, June 19, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 6:00 p.m.
Staff Andria Leigh, Acting CAO/Director, Development Services
Present: Karen Way, Clerk
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Tamara Obee, Manager, Human Resources, Health & Safety
Derek Witlib, Manager, Planning Services
Michelle Jakobi, Manager, Compliance and Capital Projects
Justin Metras, Manager, Infrastructure and Capital Projects
Mel Brown, Fire Prevention
Jenny Leggett, Communications & Public Relations Officer
Danielle Waters, Planner
Jennifer Barrick, Environmental Services Technologist
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes —Wednesday, June 19, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C190619-1
Moved by Macpherson, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Wednesday, June 19, 2019 be
received and adopted;
That correspondence dated June 18, 2019 from Bobby Vakili and Reza Dadashi re: Item 12f)
and 17e) be received.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Greenlaw declared a pecuniary interest on Item 12a) Shawn Binns, Director,
Operations and Community Services re: Memorandum of Understanding between The
Corporation of the Township of Oro-Medonte and 2440656 Ontario Inc., 1350341 Ontario
Inc., 2437339 Ontario Inc. & 2434219 Ontario Inc. (collectively Burl's Creek) as his business
has provided ATM Services for this property for over 10 years. Councillor Greenlaw left the
table and did not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C190619-2
Moved by Jermey, Seconded by Scott
Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Short Term Rentals (Airbnb));
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Conduct Policies).
Carried.
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Council Meeting Minutes —Wednesday, June 19, 2019.
b) Motion to Rise and Report.
Motion No. C190619-3
Moved by Scott, Seconded by Jermey
Be it resolved that we do now Rise at 6:29 p.m. and Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Short Term
Rentals (Airbnb)).
d) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of members (Conduct
Policies).
Carried.
c) Andria Leigh, Director, Development Services re: Position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Short Term
Rentals (Airbnb)).
The following staff were present:
Andria Leigh, Director, Development Services
Karen Way, Clerk
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Motion No. C190619-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services and Curtis Shelswell, Chief Municipal Law Enforcement Officer re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations related to the
municipality (Short Term Rentals (Airbnb)) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes —Wednesday, June 19, 2019.
d) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of members (Conduct
Policies).
The following staff were present:
Andria Leigh, Director, Development Services
Karen Way, Clerk
Tamara Obee, Manager, Human Resources, Health & Safety
Motion No. C190619-5
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That Confidential Report No. CS2019-12, re: Education or training of members (Conduct
Policies) by Andria Leigh, Acting CAO and Karen Way, Clerk be received and adopted.
2. That the Council of the Township of Oro-Medonte affirms their commitment to Respect in
the Workplace through the inclusion of a statement on Council and Committee meetings.
Carried.
7. Public Meetings:
a) Notice of Receipt of a Complete Application, Notice of Particulars and Public
Access, Notice of Public Meeting for a Proposed Amendment to the Zoning By-law
of the Township of Oro-Medonte 2019-ZBA-09 (Ian & Beth Johnstone) [Refer to
Items 12d) and 17d)].
Mayor H.S. Hughes called the meeting to order at 6:30 p.m. and explained the public
meeting is being held in accordance with the provisions of the Planning Act to obtain
public comments with respect to the proposed Application by Ian and Beth Johnstone
on the lands located at 315 Line 9 South.
The following correspondence was received: Township of Oro-Medonte, Manager,
Development Engineering dated May 28, 2019; Enbridge Gas Inc. dated May 30, 2019;
Lake Simcoe Region Conservation Authority dated June 10, 2019.
Danielle Waters, Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
Ian Johnstone, applicant, was present.
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Council Meeting Minutes — Wednesday, June 19, 2019.
The following public persons offered verbal comments with respect to the proposed
amendment:
Amanda Sellers -McCaw provided questions/comments with respect to setting a
precedent and the potential development of a subdivision.
There being no further comments or questions, the meeting adjourned at 6:43 p.m.
A digital recording of the meeting is available for review through the Township's
website.
12. Reports of Municipal Officers:
d) DS2019-75, Danielle Waters, Planner re: Zoning By-law Amendment Application 2019-
ZBA-09, Ian & Beth Johnstone, 315 Line 9 South [Refer to Item 17d)].
Motion No. C190619-6
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That DS2019-75 re: Zoning By-law Amendment Application 2019-ZBA-09, Ian & Beth
Johnstone, located at Con 10 W Pt Lot 22 RP 51 R36732 Part 1, Township of Oro-
Medonte known as 315 Line 9 South by Danielle Waters, Planner be received and
adopted.
2. That Zoning By-law Amendment Application 2019-ZBA-09, that would rezone the subject
lands from Agricultural/Rural Hold (A/RU (H)) to Agricultural/Rural Exception 299
(A/RU`299), be approved;
3. That the appropriate By-law be brought forward for Council's consideration.
4. That the applicant be advised of the Council's decision under the Director, Development
Services' signature.
Carried.
11.Open Forum:
None.
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Council Meeting Minutes —Wednesday, June 19, 2019.
12. Reports of Municipal Officers:
f) DS2019-77, Derek Witlib, Manager, Planning Services re: Interim Control By -Law
No. 2018-109 (Cannabis Production Facilities) [Refer to Item 17e)].
Council consented to allow Bobby Vakili and Reza Dadashi to provide comments.
Motion No. C190619-7
Moved by Jermey, Seconded by Veitch
Be it resolved
1. That DS2019-77 re: Interim Control By -Law No. 2018-109 (Cannabis Production
Facilities) by Derek Witlib, Manager, Planning Services be received and adopted.
2. That staff proceed forward with the implementation of Option #2 in accordance with
Council's direction.
3. That the Clerk bring forward an amendment to Interim Control By-law 2018-109
under Section 38 of the Planning Act as directed by Council.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Nay
Councillor Veitch Yea
Councillor Greenlaw
Yea
Deputy Mayor Jermey
Yea
Councillor Keane
Nay
Councillor Macpherson
Yea
Mayor H.S. Hughes
Yea
6. Recognition of Achievements:
Council recognized the following recipients for the following awards:
a) Charlie Beatty, re: Two (2) Gold Medals Canadian Jr National Championships held at
Calgary's Canada Olympic Park.
b) Maeve Celli; Noah Haaland; Madison McDermott; Mikayla McDermott; Holly Ryan; Caden
Fowler; Nari Hwang re: Shanty Bay Change Agents.
c) Gunner Holmgren, re: Cyclist (Hardwood Hills) U23 National Cyclo Cross Champion.
d) Joanna McEwen re: 2019 Ontario Senior of the Year Award Recipient.
e) Teena Sauve re: 2019 Oro-Medonte Citizen of the Year Award Recipient.
f) Jennifer Jermey re: Relay 4 Life.
Council recessed for refreshments.
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Council Meeting Minutes —Wednesday, June 19, 2019.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 12, 2019.
Motion No. C190619-8
Moved by Scott, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 12,
2019 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, June 17, 2019.
Motion No. C190619-9
Moved by Scott, Seconded by Jermey
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
June 17, 2019 be received.
Carried.
Motion No. C190619-10
Moved by Keane, Seconded by Macpherson
Be it resolved that, per Motion No. HC190617-5 of the June 17, 2019 Heritage Committee
meeting, staff contact the property owners of 567 Line 11 South to confirm interest in the
designation process.
Carried.
Motion No. C190619-11
Moved by Macpherson, Seconded by Veitch
Be it resolved that, per Motion No. HC190617-7 of the June 17, 2019 Heritage
Committee meeting, the Township of Oro-Medonte Index of Register of Heritage
Designated and Listed Properties be posted on the Township's website as a working
document and updated as information becomes available.
Carried.
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Council Meeting Minutes —Wednesday, June 19, 2019.
Motion No. C190619-12
Moved by Macpherson, Seconded by Veitch
Be it resolved that, per Motion No. HC190617-8 of the June 17, 2019 Heritage Committee
meeting, Appendix B, be approved in Township Policy, POL-PR-013, Municipal Heritage
Register Policy.
Carried.
8. Deputations:
None.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
None.
12. Reports of Municipal Officers:
a) Shawn Binns, Director, Operations and Community Services re: Memorandum of
Understanding between The Corporation of the Township of Oro-Medonte and 2440656
Ontario Inc., 1350341 Ontario Inc., 2437339 Ontario Inc. & 2434219 Ontario Inc. (collectively
Burl's Creek) [to be distributed].
Councillor Greenlaw declared a pecuniary interest on Item 12a) Shawn Binns, Director,
Operations and Community Services re: Memorandum of Understanding between The
Corporation of the Township of Oro-Medonte and 2440656 Ontario Inc., 1350341 Ontario
Inc., 2437339 Ontario Inc. & 2434219 Ontario Inc. (collectively Burl's Creek) as his business
has provided ATM Services for this property for over 10 years. Councillor Green law left the
table and did not participate in the discussion or vote on this item.
Motion No. C190619-13
Moved by Veitch, Seconded by Keane
Be it resolved
1. That, per Motion No. C190612-11 of the June 12, 2019 Council meeting, the draft
Memorandum of Understanding between The Corporation of the Township of Oro-Medonte
and 2440656 Ontario Inc., 1350341 Ontario Inc., 2437339 Ontario Inc. & 2434219 Ontario
Inc. (collectively Burl's Creek) dated June 19, 2019 be received and approved.
2. That the Mayor and Clerk be authorized to execute the said Memorandum of
Understanding dated June 19, 2019 on behalf of the Township of Oro-Medonte.
3. That staff proceed accordingly.
Carried.
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Council Meeting Minutes — Wednesday, June 19, 2019.
b) ES2019-3, Jennifer Barrick, Environmental Services Technologist re: Expansion of
Delegated Authority for Owner Representative of Township of Oro-Medonte Drinking Water
Systems & Sewage Works.
Motion No. C 190619-14
Moved by Veitch, Seconded by Macpherson
Be it resolved
1. That ES2019-3, re: Expansion of Delegated Authority for Owner Representative of Township
of Oro-Medonte Drinking Water Systems & Sewage Works by Jennifer Barrick,
Environmental Services Technologist be received and adopted.
2. That the Manager of Environmental Services or their designate, as defined in the Drinking
Water Systems Operational Plan as Top Management, be authorized to execute documents
on behalf of the Owner for matters related to the Township of Oro-Medonte drinking water
systems and sewage works as outlined in the 'Analysis' section of Report No. ES2019-3.
3. That the Environmental Services Coordinator (designated as Overall Responsible Operator
under the Safe Drinking Water Act, 2002 (as amended); and O. Reg 128/04: Certification of
Drinking Water System Operators and Water Quality Analysts (as amended)) or their
designate, be authorized to execute documents on behalf of the Owner for matters related to
the Township of Oro-Medonte drinking water systems and sewage works as outlined in the
'Analysis' section of Report No. ES2019-3.
4. That the delegated authority under Report No. ES2019-3 apply to hard copy and electronic
formats.
Carried.
c) OCS2019-19, Justin Metras, Manager, Infrastructure and Capital Projects and Karla Musso-
Garcia, Manager, Operations re: Award of Tender OCS 2019-09, Supply and Delivery of
one (1) 2.7 m3, four wheel drive loader.
Motion No. C190619-15
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That OCS2019-19 re: Award of Tender OCS 2019-09, Supply and Delivery of one (1) 2.7 m3,
four wheel drive loader by Justin Metras, Manager, Infrastructure and Capital Projects and
Karla Musso-Garcia, Manager, Operations be received and adopted.
2. That RFP OCS 2019-09 Supply and Delivery of one 2019 2.7m3, four wheel drive loader with
attachments be awarded to Toromont CAT in the amount of $296,370 plus HST inclusive of
trade in value.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, June 19, 2019.
e) DS2019-76, Dave Saunders, Manager, Development Engineering re: Pre -Servicing
Agreement with Braestone Development Corporation for Draft Plan of Subdivision
(Braestone Phase 2A Group A and B) Application #43T-91031 [Refer to Item 17c)].
Motion No. C190619-16
Moved by Scott, Seconded by Jermey
Be it resolved
1. That DS2019-76 re: Pre -Servicing Agreement with Braestone Development Corporation
for Draft Plan of Subdivision (Braestone Phase 2A Group A and B) Application #43T-
91031 by Dave Saunders, Manager, Development Engineering be received and adopted.
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement for Earthworks
with Braestone Development Corporation.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That the owner be notified of Council's decision under the Director, Development
Services' signature.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates:
Deputy Mayor Scott Jermey
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro-Medonte Horticultural Society, Summer Garden Tour, July 14, 2019, Horseshoe
Valley & Bidwell Road Area.
b) Notice of the Passing of an Education Development Charge Amending By -Law by the
Simcoe Muskoka Catholic District School Board.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated June 5, 2019 from The Corporation of the City of North Bay re:
Highway 11.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, June 19, 2019.
d) Correspondence received re: Short Term Rentals (Airbnb's).
1. Domenic Natale, President, West Oro Ratepayer's Association dated June 7, 2019
2. Resident received May 25, 2019
3. Jayne McCaw dated June 9, 2019.
4. Jacqueline Jeffery dated June 11, 2019
5. Barry Sookman received June 12, 2019
6. Elizabeth Mendes dated June 11, 2019
7. Daiv Mowbray dated June 11, 2019
8. Heather Bayer and Craig White dated June 12, 2019
9. Paul Sanderson dated June 11, 2019
10. Emily Rayson dated June 11, 2019
Staff Recommendation: Receive and Consider in Conjunction with Draft By -Law.
Motion No. C190619-17
Moved by Jermey, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to items listed under Consent
Agenda be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro-Medonte Horticultural Society, Summer Garden Tour, July 14, 2019, Horseshoe
Valley & Bidwell Road Area.
b) Notice of the Passing of an Education Development Charge Amending By -Law by the
Simcoe Muskoka Catholic District School Board.
Received for Information Only.
c) Correspondence dated June 5, 2019 from The Corporation of the City of North Bay re:
Highway 11.
Received for Information Only.
d) Correspondence received re: Short Term Rentals (Airbnb's).
1. Domenic Natale, President, West Oro Ratepayer's Association dated June 7, 2019
2. Resident received May 25, 2019
3. Jayne McCaw dated June 9, 2019.
4. Jacqueline Jeffery dated June 11, 2019
5. Barry Sookman received June 12, 2019
6. Elizabeth Mendes dated June 11, 2019
7. Daiv Mowbray dated June 11, 2019
8. Heather Bayer and Craig White dated June 12, 2019
9. Paul Sanderson dated June 11, 2019
10. Emily Rayson dated June 11, 2019
Received and to Consider in Conjunction with Draft By -Law.
Carried.
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Council Meeting Minutes —Wednesday, June 19, 2019.
15. Communications/Petitions:
None.
16. Notice of Motions:
1►QT2
17. By -Laws:
a) 2019-046: Being a By -Law to regulate the setting of open air fires including the establishing
the times during which open fires may occur (Open Air Burning By -Law).
b) 2019-055: A By-law to amend By-law No. 2018-071 under Section 38 of the Planning Act.
c) 2019-061: A By-law to Authorize the Execution of a Pre -Servicing Agreement with
Braestone Development Corporation — Draft Plan of Subdivision (Phase 2A Group A and B)
for: Part of the East and West Halves of Lots 2 AND 3, Concession 9, Being all of PIN #
58532-0275(LT) Formerly in the Township of Oro, Township of Oro-Medonte, County of
Simcoe.
d) 2019-062: A By-law to amend the zoning provisions which apply to lands at Oro-Medonte
Con 10 W Pt Lot 22 (Oro) RP 51 R36732 Part 1, Township of Oro-Medonte 2019-ZBA-09
(Johnstone).
e) 2019-064: A By-law to amend By-law No. 2018-109 under Section 38 of the Planning Act.
Motion No. C190619-18
Moved by Scott, Seconded by Jermey
Be it resolved that
a) 2019-046: Being a By -Law to regulate the setting of open air fires including the
establishing the times during which open fires may occur (Open Air Burning By -Law).
b) 2019-055: A By-law to amend By-law No. 2018-071 under Section 38 of the Planning
Act.
c) 2019-061: A By-law to Authorize the Execution of a Pre -Servicing Agreement with
Braestone Development Corporation — Draft Plan of Subdivision (Phase 2A Group A
and B) for: Part of the East and West Halves of Lots 2 AND 3, Concession 9, Being all
of PIN # 58532-0275(LT) Formerly in the Township of Oro, Township of Oro-Medonte,
County of Simcoe.
d) 2019-062: A By-law to amend the zoning provisions which apply to lands at Oro-
Medonte Con 10 W Pt Lot 22 (Oro) RP 51 R36732 Part 1, Township of Oro-Medonte
2019-ZBA-09 (Johnstone).
e) 2019-064: A By-law to amend By-law No. 2018-109 under Section 38 of the Planning
Act.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, June 19, 2019.
18.Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) 2019-063: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, June 19, 2019.
Motion No. C190619-19
Moved by Keane, Seconded by Macpherson
Be it resolved that By -Law No. 2019-063: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 19, 2019 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor
Carried.
20.Questions from the Public Clarifying an Agenda Item:
None.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C190619-20
Moved by Jermey, Seconded by Greenlaw
Be it resolved that we do now adjourn at 8:32 p.m.
ay r, F(. ughes �„ Cle c, Karen Way
Carried.
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