05 23 2018 Council Minutes��
ToumsI - of
Proud Heritage, Exciting Future.
Wednesday, May 23, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Regrets: Councillor Barbara Coutanche
Time: 6:00 p.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Mark DesLauriers, Chief Financial Officer/Treasurer
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Karen Way, Clerk
Tamara Obee, Manager, Human Resources, Health & Safety
Michelle Jakobi, Manager, Compliance and Capital Projects
Justin Metras, Manager, Infrastructure and Capital Projects
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180523-1
Moved by Crawford, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, May 23, 2018 be
received and adopted.
Carried.
Page 1 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180523-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss
• acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21,
Concession 1 (South Orillia));
• acquisition/disposition of land (Future green space/park land)
Carried.
b) Motion to Rise and Report.
Motion No. C180523-3
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 7:00 p.m.
and that Closed Session Item 4d) Robin Dunn, CAO re: Acquisition/disposition of land
(Future green space/park land)
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Karen Way, Clerk re: Acquisition/disposition of land (Unopened Road Allowance
between Lots 20 & 21, Concession 1 (South Orillia)).
Staff Present: Robin Dunn, CAO; Karen Way, Clerk; Mark DesLaurier, Chief Financial
Officer/Treasurer; Shawn Binns, Director, Operations & Community Services; Donna
Hewitt, Director, Corporate Services
Page 2 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
Motion No. C180523-4
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Karen Way, Clerk re:
Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21,
Concession 1 (South Orillia)) be received.
2. And that staff proceed as directed.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on May 9, 2018.
Motion No. C180523-5
Moved by Crawford, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 9,
2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Elise Dostal, Sales Manager, Service Line Warranties of Canada re: Private Water
Service Line Responsibilities and Solutions.
Page 3 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
Motion No. C180523-6
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That the correspondence dated May 4, 2018 and PowerPoint presentation presented by
Elise Dostal, Sales Manager, Service Line Warranties of Canada re: Private Water
Service Line Responsibilities and Solutions be received;
2. And that staff bring back additional information at a future meeting of Council, for
Council's consideration of endorsement of Service Line Warranties of Canada
program(s).
Carried.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
Three (3) individuals provided comments with respect to Item 12f.
12. Reports of Municipal Officers:
f) Report No. OCS2018-13, Shawn Binns, Director, Operations & Community
Services, Community Hall Upgrades
Motion No. C180523-7
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. OCS2018-13, Shawn Binns, Director, Operations & Community
Services, Community Hall Upgrades be received and adopted;
2. That the required structural and maintenance works as outlined in Option 3 - Table 1
be completed in 2018 at an upset cost of $113,340 and be funded by the deferral of
projects outlined in Table 4;
3. That staff continue to work with Community Hall Boards to develop fundraising plans
to complete the deficiencies on a partnership basis;
4. And that staff report back to Council on the fundraising plans to coincide with the
2019 business planning and the development of the 2019-2022 Strategic Plan.
Carried.
Page 4 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
a) Report No. F12018-11, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial
Executive Summary Report — Q1 2018.
Motion No. C180523-8
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. F12018-11, Mark DesLauriers, Chief Financial
Officer/Treasurer re: Financial Executive Summary Report — Q1 2018 be received for
information only.
Carried.
b) Report No. DS2018-051, Todd Weatherell, Intermediate Planner re: Request for
Temporary 2nd Dwelling
1. 6382 Line 8 N. — Gill;
2. 228 Drury Mill Rd. — Dwinnell; and
3. 1142 Mt. St. Louis Rd. — McLellan [Refer to Items 17b), c) and d)].
Motion No. C180523-9
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. DS2018-051, Todd Weatherell, Intermediate Planner re: Request for
Temporary 2nd Dwelling 6382 Line 8 N. — Gill; 228 Drury Mill Rd. — Dwinnell; and 1142
Mt. St. Louis Rd. — McLellan be received and adopted.
2. That Council authorizes the request of Kelly and Sarah Gill, and Christopher and Amy
McLellan to temporarily reside in their existing dwellings that currently occupy the
properties at 6382 Line 8 N. (Gill) and 1142 Mt. St. Louis Rd. (McLellan) respectively,
which are to be demolished after the completion of their new dwellings to a maximum of
twelve months from the time of issuance of the new dwelling building permit.
3. That Council authorizes the request of John and Carol Dwinnell to temporarily reside in
their existing dwellings that currently occupy the property at 228 Drury Mill Rd, which is to
be demolished after the completion of their new dwelling to a maximum of thirty-six
months from the time of issuance of the new dwelling building permit.
4. That the appropriate by-laws authorizing the temporary agreements be brought forward
for Council's consideration.
5. And that the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 5 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
c) Report No. CS2018-9, Marie Brissette, Executive Assistant CAO, Special Projects
Coordinator re: Corporate Projects Status Update — March & April 2018.
Motion No. C180523-10
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. CS2018-9, Marie Brissette, Executive Assistant CAO, Special
Projects Coordinator re: Corporate Projects Status Update — March & April 2018 be received
for information only.
Carried.
d) Report No. OCS2018-14, Justin Metras, Manager, Infrastructure and Capital Projects re:
Entrance Permit By-law Update [Refer to Item 17a)].
Motion No. C180523-11
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. OCS2018-14, Justin Metras, Manager, Infrastructure and Capital
Projects re: Entrance Permit By-law Update be received and adopted.
2. That the recommendation as outlined in Report No. OCS2018-14 be approved.
3. That the appropriate by-law be brought forward for Council's consideration.
Carried.
e) Report No. OCS2018-09, Roz Llewellyn, Coordinator, Community Recreation, Award of
RFQ for Carthew Bay Dock Replacement
Motion No. C180523-12
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. OCS2018-09 be received and adopted;
2. That the RFQ for the Carthew Bay Dock Replacement be awarded to Headstart
Construction in the amount of $36,305.82 plus HST;
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township;
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services signature.
Carried.
Page 6 of 15
Council Meeting Minutes —Wednesday, May 23, 2018.
17. By -Laws:
a) By -Law No. 2018-055: A By-law to Amend By-law 2017-076 to Regulate and Permit
Entrances.
b) By -Law No. 2018-056: A By-law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and Sarah and Kelly Gill to allow for Two Dwellings.
c) By -Law No. 2018-057: A By-law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and Carol and John Dwinnell to allow for Two Dwellings.
d) By -Law No. 2018-058: A By-law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and Amy and Christopher McLellan to allow for Two
Dwelling.
e) By -Law No. 2018-059: A By-law to adopt the estimates of all amounts required during
the year and for levying the tax rates for the year 2018.
f) By -Law No. 2018-060: A By-law to amend By-law 2015-092 to Provide for Remuneration
and Expenses for Members of Council.
Motion No. C180523-13
Moved by Hall, Seconded by Jermey
Be it resolved that
a) By -Law No. 2018-055: A By-law to Amend By-law 2017-076 to Regulate and Permit
Entrances.
b) By -Law No. 2018-056: A By-law to Authorize the Execution of an Agreement between the
Township of Oro-Medonte and Sarah and Kelly Gill to allow for Two Dwellings.
c) By -Law No. 2018-057: A By-law to Authorize the Execution of an Agreement between the
Township of Oro-Medonte and Carol and John Dwinnell to allow for Two Dwellings, as
amended to allow a three (3) year term.
d) By -Law No. 2018-058: A By-law to Authorize the Execution of an Agreement between the
Township of Oro-Medonte and Amy and Christopher McLellan to allow for Two Dwelling.
e) By -Law No. 2018-059: A By-law to adopt the estimates of all amounts required during the
year and for levying the tax rates for the year 2018.
f) By -Law No. 2018-060: A By-law to amend By-law 2015-092 to Provide for Remuneration
and Expenses for Members of Council.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Page 7 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; and Councillor Jermey.
b) Mayor H.S. Hughes re: June 27, 2018 Regular Council Meeting and School Graduations.
Motion No. C180523-14
Moved by Jermey, Seconded by Hall
Whereas the Township of Oro-Medonte Procedural By-law No. 2017-165 provides that the
regular schedule of meetings for Council shall be on the second and fourth Wednesday of
each month; and the public session on the fourth Wednesday of the month will commence at
7:00 p.m.;
And Whereas there is a conflict on Wednesday, June 27, 2018 with the School Graduations;
Now Therefore be it resolved that the Council meeting to be held on Wednesday, June 27,
2018 be rescheduled to Thursday, June 28, 2018, with the public session commencing at
7:00 p.m.;
And that the Clerk's Office advise the public and staff of Council's decision accordingly
Carried.
c) Mayor H.S. Hughes re: Barillia Park.
Motion No. C180523-15
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated May 16, 2018 from Stan Kinsey and verbal information
presented by Mayor H.S. Hughes and Shawn Binns, Director, Operations & Community
Services re: Barillia Park be received;
2. And that staff report back to Council.
Carried.
Page 8 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
d) Deputy Mayor Hough re: Canada Post Addressing.
Motion No. C180523-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the information presented by Deputy Mayor Hough re: Canada Post Addressing be
received.
2. That correspondence be forwarded to Canada Post, under the Mayor's signature, per
Motion No. C140212-16 of the February 12, 2014 Council meeting, reiterating #3
"That Canada Post be requested to realign the balance of the delivery routes serving
Oro-Medonte as expeditiously as possible to ensure addressing consistency across the
Township".
including respectfully requesting a response of a completion date.
Carried.
e) Councillor Macpherson, correspondence dated April 30, 2018 from Dennis Leaver,
Chair, Top Aggregate Producing Municipalities of Ontario (TAPMO), re: Request for
Council Support Resolution, MPAC Appeal by Wellington County.
Motion No. C180523-17
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated April 30, 2018 from Dennis Leaver, Chair, Top Aggregate
Producing Municipalities of Ontario (TAPMO) and presented by Councillor Macpherson,
re: Request for Council Support Resolution, MPAC Appeal by Wellington County be
received.
2. That the Township of Oro-Medonte supports Wellington County and the Municipalities of
Erin, Puslinch and Guelph/Eramosa in their appeal to the current assessment
methodology used by MPAC.
3. And That Wellington County and the Municipalities of Erin, Puslinch and Guelph/Eramosa
be advised of Council's decision under the Mayor's signature.
Carried.
Page 9 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
f) Councillor Jermey, re: Ontario Ministry of Agriculture, Food and Rural Affairs, Ontario's
Wildlife Damage Compensation Program.
Motion No. C180523-18
Moved by Jermey, Seconded by Hall
Be it resolved
1. That a letter of thanks be sent to Minister Leal for initiating the public consultation process
and offer the Township of Oro-Medonte's Administration Centre as a potential site for one
of these meetings;
2. And that copies of the letter be sent to Premier Kathleen Wynne, Premier Candidate Doug
Ford, Premier Candidate Andrea Horwath and MPP Patrick Brown.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Independent Living Services, A.D.E. The Assistive Device Exchange.
2. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican
Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018.
3. Homecoming, Shanty Bay Public School, Saturday, June 16, 2018, 10a.m.-
4:00p.m., 1871 Ridge Road West, Shanty Bay.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
February 23, 2018 meeting.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated May 9, 2018 from Tracy Roxborough, Sustainability
Coordinator, Sustainable Severn Sound re:
1. Update on SSS's Local Climate Change Action Plan (LCCAP) Project,
2. Status of membership by SSS's municipal partners in the Federation of Canadian
Municipalities (FCM) - ICLEI Partners for Climate Protection (PCP) program,
3. Grant funding for municipal projects to reduce greenhouse gas (GHG) and
support action on climate change,
4. Release of the Ministry of Environment and Climate Change (MOECC),
"Community Emissions Reduction Planning: A Guide for Municipalities".
Staff Recommendation: Receive for Information Only.
d) Correspondence dated May 2, 2018 from Henrietta Carriere, Chair, Simcoe County
Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and
Family Health Department, Simcoe Muskoka District Health Unit re: Request to
Proclaim, FASD Awareness Day", September 9, 2018.
Staff Recommendation: Receive, Proclaim, Post to Township's Website.
Page 10 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
e) Correspondence dated May 3 and 4, 2018 from Susan Dunlop, Community and
Facility Use Coordinator, Simcoe County District School Board re: Public Meeting,
Tuesday, May 29, 2018, Proposing Financially Viable Partnerships.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated April 27, 2018 from Town of Lakeshore re: Renovation
and/or Demolition of all Buildings Containing Hazardous Materials.
Staff Recommendation: Receive for Information Only.
g) Correspondence received May 15, 2018 from Ian Veitch, Vice President, Horseshoe
Valley Property Owners' Association (HVPOA) re: Follow -Up from the April 19 Town
Hall Meeting - Next Steps on Related Planning and Development Matters.
Staff Recommendation: Receive and Consider in Conjunction with Review of
the Official Plan Review Process.
h) Correspondence dated May 14, 2018 from Mark Critch, General Manager,
Corporate & Financial Services, Lake Simcoe Region Conservation Authority
(LSRCA) re: 2018 LSRCA Budget and Municipal Levies.
Staff Recommendation: Receive for Information Only.
Correspondence dated May 16, 2018 from Steve Blake, Director of Education,
Simcoe County District School Board; and Brian Beal, Director of Education Simcoe
Muskoka Catholic District School Board re: Education Development Charges.
Staff Recommendation: Receive for Information Only.
Motion No. C180523-19
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Independent Living Services, A.D.E. The Assistive Device Exchange.
2. Theatre of the Bay Performance, Mary of Shanty Bay, St. Thomas Anglican
Church, 28 Church Street, Shanty Bay, May 23 -June 10, 2018.
3. Homecoming, Shanty Bay Public School, Saturday, June 16, 2018, 10a.m.-
4:00p.m., 1871 Ridge Road West, Shanty Bay.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
February 23, 2018 meeting.
Received for Information Only.
Page 11 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
c) Correspondence dated May 9, 2018 from Tracy Roxborough, Sustainability
Coordinator, Sustainable Severn Sound re:
1. Update on SSS's Local Climate Change Action Plan (LCCAP) Project,
2. Status of membership by SSS's municipal partners in the Federation of Canadian
Municipalities (FCM) - ICLEI Partners for Climate Protection (PCP) program,
3. Grant funding for municipal projects to reduce greenhouse gas (GHG) and
support action on climate change,
4. Release of the Ministry of Environment and Climate Change (MOECC),
"Community Emissions Reduction Planning: A Guide for Municipalities".
Received for Information Only.
d) Correspondence dated May 2, 2018 from Henrietta Carriere, Chair, Simcoe County
Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and
Family Health Department, Simcoe Muskoka District Health Unit re: Request to
Proclaim, FASD Awareness Day", September 9, 2018.
Received, Proclaimed, Posted to Township's Website.
e) Correspondence dated May 3 and 4, 2018 from Susan Dunlop, Community and
Facility Use Coordinator, Simcoe County District School Board re: Public Meeting,
Tuesday, May 29, 2018, Proposing Financially Viable Partnerships.
Received for Information Only.
f) Correspondence dated April 27, 2018 from Town of Lakeshore re: Renovation and/or
Demolition of all Buildings Containing Hazardous Materials.
Received for Information Only.
g) Correspondence received May 15, 2018 from Ian Veitch, Vice President, Horseshoe
Valley Property Owners' Association (HVPOA) re: Follow -Up from the April 19 Town
Hall Meeting - Next Steps on Related Planning and Development Matters.
Received and Consider in Conjunction with Review of the Official Plan Review
Process.
h) Correspondence dated May 14, 2018 from Mark Critch, General Manager, Corporate
& Financial Services, Lake Simcoe Region Conservation Authority (LSRCA) re: 2018
LSRCA Budget and Municipal Levies.
Received for Information Only.
Correspondence dated May 16, 2018 from Steve Blake, Director of Education,
Simcoe County District School Board; and Brian Beal, Director of Education Simcoe
Muskoka Catholic District School Board re: Education Development Charges.
Received for Information Only.
Carried.
Page 12 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
15. Communications/Petitions:
a) Correspondence dated May 9, 2018 from
Sound Environmental Association (SSEA)
IV Delegation Agreement with SSEA.
Motion No. C180523-20
Moved by Hall, Seconded by Jermey
Julie Cayley, Executive Director, Severn
re: Renewal of Ontario Clean Water Act, Part
Be it resolved
1. That the correspondence dated May 9, 2018 from Julie Cayley, Executive Director,
Severn Sound Environmental Association (SSEA) re: Renewal of Ontario Clean Water
Act, Part IV Delegation Agreement with SSEA be received.
2. That the request from SSEA to extend the agreement to August 31, 2021 with the
Township of Oro-Medonte and SSEA for the Source Protection Plan, Part IV Enforcement
Transfer Agreement, per By -Law No. 2015-112 Section 7.02, be approved.
3. And That SSEA be advised of Council's decision under the Clerk's signature.
Carried.
16. Notice of Motions:
None.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C180523-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:10 p.m. to discuss
• acquisition/disposition of land (Future green space/park land)
Carried.
Page 13 of 15
Council Meeting Minutes — Wednesday, May 23, 2018.
b) Motion to Rise and Report.
Motion No. C180523-22
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 9:16 p.m. and shall Report on the Closed Session Item
4d) Robin Dunn, CAO re: Acquisition/disposition of land (Future green space/park land)
Carried.
4d) Addendum: Robin Dunn, CAO re: Acquisition/disposition of land (Future green
space/park land)
Staff Present: Robin Dunn, CAO; Karen Way, Clerk; Mark DesLauriers, Chief Financial
Officer/Treasurer.
Motion No. C180523-23
Moved by Macpherson, Seconded by Crawford
Be it resolved
That the confidential correspondence as presented to Council in Item 4d be deferred to
the June 13, 2018 Council Meeting, and that the author of the correspondence be
notified under the Clerk's signature.
19. Confirmation By -Law:
a) By -Law No. 2018-054: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, May 23, 2018.
Motion No. C180523-24
Moved by, Seconded by
Be it resolved that By -Law No. 2018-054: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 23, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
20. Questions from the Public Clarifying an Agenda Item:
None.
Carried.
Page 14 of 15
Council Meeting Minutes – Wednesday, May 23, 2018.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C180523-25
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now adjourn at 9:16 p.m.
— /9&J,7/
Mayor, H.S. Hu hes
Carried.
Page 15 of 15