08 14 2013 Sp Council Minutesti
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Proud Hsritge, E.xtiriitg Future
Wednesday, August 14, 2013
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 2:00 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Hugh Murray, Fire Chief
Also Stan and Linda Kinsey
Present:
CALL TO ORDER - PRIVATE PRAYERIMOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC130814 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, August
14, 2013 be received and adopted.
Carried.
Page 1 of 10
Special Council Meeting Minutes — August 14, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC130814 -2
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 2:01 p.m. to discuss
• acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. SC130814 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 2:40 p.m. and Report on the Closed Session
Items 4:
c) Jerry Ball, Director of Transportation and Environmental Services re:
Acquisition /disposition of land (Water/Waste Water Servicing).
d) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Portion of School House Road).
Carried.
c) Jerry Ball, Director of Transportation and Environmental Services re:
Acquisition /disposition of land (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt,
Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief.
Motion No. SC130814 -4
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services re: Acquisition /disposition of land
(Water/Waste Water Servicing) be received.
Carried.
Page 2 of 10
Special Council Meeting Minutes — August 14, 2013.
d) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Portion of School House Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt,
Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief.
Motion No. SC130814 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS2013 -15, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Portion of School House Road) be
received and adopted.
2. That the portion of the property known as School House Road, from the boundary of
44 Line 9 South to the edge of the pavement closest to Highway 11 North be
declared surplus to the municipality.
3. That staff report back to Council with recommendations on land value.
4. And that the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
Page 3 of 10
Special Council Meeting Minutes — August 14, 2013.
6. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2013 -48, Andria Leigh, Director of Development Services re: Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for South
Shore Isabella Estates Inc., Registered Plan M -1015 [Refer to Items 10c) and d)].
Motion No. SC130814 -6
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -48, Andria Leigh, Director of Development Services re:
Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) for South Shore Isabella Estates Inc., Registered Plan M -1015 be received
and adopted;
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for South Shore Isabella Estates Inc. dated
August 1, 2013, Registered Plan 51M-1015;
3. That the appropriate by -laws be brought forward for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
b) Report No. TES2013 -16, Jerry Ball, Director of Transportation and Environmental
Services re: New Well Construction for Horseshoe Valley Area.
Motion No. SC130814 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2013 -16, Jerry Ball, Director of Transportation and
Environmental Services re: New Well Construction for Horseshoe Valley Area be
received and adopted.
2. That the tender to construct a new well, for the Municipal water system in Horseshoe
Valley, be awarded to International Water Supply at the tendered cost of
$399,400.00
3. That staff continue to work with all affected parties to reach Cost sharing
Agreements.
4. That, per Report No. TES2013 -16, no further development be approved until cost
sharing has been agreed upon.
5. And That the applicable parties be notified of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
Page 4 of 10
Special Council Meeting Minutes — August 14, 2013.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Municipal Infrastructure Funding Consultation.
Motion No. SC130814 -8
Moved by Evans, Seconded by Lancaster
Be it resolved that the verbal information presented by Mayor H.S. Hughes and Deputy
Mayor Hough, re: Municipal Infrastructure Funding Consultation be received.
Carried.
b) Mayor H.S. Hughes and Councillor Evans re: Lake Simcoe Region Conservation
Authority/ Association of Municipalities of Ontario Delegation.
Motion No. SC130814 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved that the verbal information presented by Mayor H.S. Hughes and
Councillor Evans re: Lake Simcoe Region Conservation Authority / Association of
Municipalities of Ontario Delegation be received.
Carried.
8. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Annual Memorial Service, Soldier's Monument, Waverley, Sunday, September 8,
2013, 2:30 p.m.
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Special Council Meeting Minutes — August 14, 2013.
9. COMMUNICATIONS:
a) Correspondence dated July 22, 2013 from Roy Hastings, re: Request for Access to Line
5 and the Overpass via Parkland at Melville Court.
A petition was presented to Members of Council.
Motion No. SC130814 -10
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated July 22, 2013 from Roy Hastings, re: Request for
Access to Line 5 and the Overpass via Parkland at Melville Court be received.
2. That the petition received August 14, 2013 and presented by Councillor Crawford,
re: Hastings Request to Access Melville Court be received.
3. That no action on this matter be undertaken.
4. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
b) Correspondence dated July 23, 2013 from Brandon McDonald, re: Request to Purchase
Township Property Fronting on 1505 15/16 Sideroad.
Motion No. SC130814 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated July 23, 2013 from Brandon McDonald, re:
Request to Purchase Property Fronting on 1505 15/16 Sideroad be received and
referred to staff for a report.
Carried.
Page 6 of 10
Special Council Meeting Minutes — August 14, 2013.
c) Correspondence dated August 6, 2013 from Stan & Linda Kinsey re: Simcoe Road
Cheque Deposit Request.
Council consented to permit Mrs. Kinsey to speak on the matter.
Motion No. SC130814 -12
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated August 6, 2013 from Stan & Linda Kinsey re:
Simcoe Road Cheque Deposit Request be received.
2. That, per By -Law No. 2012 -112, "Being a By -law to Establish a Policy with respect to
the Sale and Other Disposition of Land" and By -Law No. 2012 -062 "Fees and
Charges By -Law, the applicant's request be denied.
3. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's signature.
Defeated.
Motion No. SC130814 -13
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated August 6, 2013 from Stan & Linda Kinsey re:
Simcoe Road Cheque Deposit Request be received.
2. That the applicant's request be granted upon the provision that a cheque be
deposited to the Township, to be held in trust, including an updated cheque if same
becomes stale- dated.
3. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
Page 7 of 10
Special Council Meeting Minutes — August 14, 2013.
10. BY -LAWS:
a) By -Law No. 2013 -137: A By -law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Comm ittees/Technical Support Groups, and Expenses for Employees, and to
Repeal By -law No. 2013 -020.
b) By -Law No. 2013 -138: Being A By -Law To Authorize The Execution Of An
Agreement Between The Township Of Oro - Medonte And Michael Alfred
Gartner And Colleen Carolyn Gartner To Allow For Two Dwellings.
c) By -Law No. 2013 -140: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
South Shore Isabella Estates Inc., Plan 51M-1015.
d) By -Law No. 2013 -141: A By -law to Remove a Holding Provision on lands described
as follows: Pt Lot 5, Concession 14, Medonte as in R01 67598 Except Pt 1,
51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County
of Simcoe, PIN 58530 -0396 (LT), (known as South Shore Isabella Estates Inc.
Subdivision), Registered Plan 51 M -1015, Township of Oro - Medonte, County of
Simcoe.
e) By -Law No. 2013 -143: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Huronia Nurse Practitioner — LED Clinic.
Page 8 of 10
Special Council Meeting Minutes — August 14, 2013.
Motion No. SC130814 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2013 -137: A By -law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Comm ittees/Technical Support Groups, and Expenses for Employees, and to
Repeal By -law No. 2013 -020.
b) By -Law No. 2013 -138: Being A By -Law To Authorize The Execution Of An
Agreement Between The Township Of Oro - Medonte And Michael Alfred Gartner
And Colleen Carolyn Gartner To Allow For Two Dwellings.
c) By -Law No. 2013 -140: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
South Shore Isabella Estates Inc., Plan 51 M -1015.
d) By -Law No. 2013 -141: A By -law to Remove a Holding Provision on lands described
as follows: Pt Lot 5, Concession 14, Medonte as in R01 67598 Except Pt 1,
51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County
of Simcoe, PIN 58530 -0396 (LT), (known as South Shore Isabella Estates Inc.
Subdivision), Registered Plan 51 M -1015, Township of Oro - Medonte, County of
Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Motion No. SC130814 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved that
e) By -Law No. 2013 -143: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Huronia Nurse Practitioner — LED Clinic
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 9 of 10
Special Council Meeting Minutes — August 14, 2013.
11. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
12. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -139: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, August 14, 2013.
Motion No. SC130814 -16
Moved by Evans, Seconded by Lancaster
Be it resolved that By -Law No. 2013 -139: Being a by -law to confirm the proceedings of
the Special Council meeting held on Wednesday, August 14, 2013 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
13. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC130814 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 3:41 p.m.
Carried.
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