11 12 2009 Council MinutesTownshipp o~
Proud Heritage, Exciting Future
Thursday, November 12, 2009
THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
TIME: 7:02 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh,
Director of Development Services; Tamara Obee,
Manager, & Safety, Employee Relations
Also Present: Brenda Houben, Gareth Houben, Jane Ball, Laird
Keith, Gordon Ball, Melanie Moore, Markus
Schneider, Sonja Schneider, Paul Childs, Joshua
Faris, Monty Childs, Reaford O'Dell, Corey O'Dell,
Nathan Willette, Laurie Smith, Vera Cameron-van
Amelsvoort, Gerry van Amelsvoort, Courtney Whalen
1. OPENING OF MEETING BY THE MAYOR
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. PRAYER/CONTEMPLATION/REFLECTION
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Council Meeting Minutes - November 12, 2009.
3. NOTICE OF ADDITIONS
a) Motion for Additions.
Motion No. C091112-1
Moved by Crawford, Seconded by Agnew
Be it resolved that the following items be added to the agenda for consideration:
13e) Correspondence re: Horseshoe Valley Paintball, 3193 Line 7 North:
(22) Michael Price dated November 8, 2009.
(23) Logan Myers dated November 9, 2009.
(24) Dave Bosch dated November 8, 2009.
(25) Blair Maye dated November 12, 2009.
(26) Shane Bage dated November 11, 2009.
(27) Jim Purnell dated October 31, 2009.
14a) Terry Horner, CAO/Clerk, Township of Mulmur, correspondence dated November
4, 2009, re: Role and Responsibilities of Conservation Authorities [bring forward to
November 18, 2009 meeting].
14b) Petition dated November 1, 2009, re: Horseshoe Valley Paintball.
14c) Montgomery Childs, correspondence dated November 12, 2009, re: Horseshoe
Valley Paintball.
17d) Robin Dunn, Chief Administrative Officer: re: Personnel Matter (Staffing update).
17e) Deputy Mayor Hough, re: Personal Matter (Media Coverage).
Carried.
4. ADOPTION OF AGENDA
a) Motion for Adoption.
Motion No. 091112-2
Moved by Allison, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Thursday, November
12, 2009 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
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Council Meeting Minutes -November 12, 2009.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council meeting held on October 28, 2009.
Motion No. C091112-3
Moved by Evans, Seconded by Agnew
Be it resolved that the minutes of the Council meeting held on October 28, 2009
be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on October 28, 2009.
Motion No. C091112-4
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Special Council meeting held on October
28, 2009 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Robin Dunn, Chief Administrative Officer, Recognition from the Ontario
Association of Certified Engineering Technicians and Technologists, re: Life
Membership Award.
Motion No. C091112-5
Moved by Allison, Seconded by Coutanche
Be it resolved that Robin Dunn, Chief Administrative Officer, be recognized for
receiving the Life Membership Award from the Ontario Association of Certified
Engineering Technicians and Technologists.
Carried.
b) Rick Yule, Recognition from Ontario Recreation Facilities Association Inc.
(ORFA) re: Completion of Ice Making and Painting Technologies.
Motion No. C091112-6
Moved by Crawford, Seconded by Evans
Be it resolved that Rick Yule be recognized for the completion of Ice Making and
Painting Technologies from the Ontario Recreation Facilities Association Inc.
(ORFA).
Carried.
Page 3 of 14
Council Meeting Minutes - November 12, 2009.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Markus and Sonja Schneider, re: Speed Limits in Coulson/Line 7 Area.
A PowerPoint presentation was presented.
Motion No. C091112-7
Moved by Coutanche, Seconded by Allison
Be it resolved that the presentation from Markus and Sonja Schneider, re: Speed
Limits in Coulson/Line 7 Area be received and considered in conjunction with the
Speed Reduction & Traffic Calming study; and that the Director of Transportation
and Environmental Services report back on the speed limit reduction request
prior to the conclusion of the study.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS 2009-070, Andria Leigh, Director of Development Services, re:
2189952 Ontario Limited (Houben) - Subdivision Agreement, Concession 10,
West Part of Lot 10, RP 51 R-26822, Part 1 (Oro) [Refer to item 18c)].
Motion No. C091112-8
Moved by Evans, Seconded by Crawford
Be it resolved that
1. Report No. DS 2009-070, Andria Leigh, Director of Development
Services, re: 2189952 Ontario Limited (Houben) - Subdivision Agreement,
Concession 10, West Part of Lot 10, RP 51 R-26822, Part 1 (Oro) be
received and adopted.
2. That the Township of Oro-Medonte enter into a Subdivision Agreement with
2189952 Ontario Limited.
3. That the Clerk bring forward the appropriate By-law to enter into a
Subdivision Agreement with 2189952 Ontario Limited for Council's
consideration.
4. And That the owner be notified of Council's decision.
Carried.
Page 4 of 14
Council Meeting Minutes -November 12, 2009.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence received October 30, 2009 from the
Township of Frontenac Islands re: Closing of Prison Farms in New Brunswick,
Ontario, Manitoba, Saskatchewan and Alberta.
Motion No. C091112-9
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. The correspondence received October 30, 2009 from the Township of
Frontenac Islands and presented by Mayor H.S. Hughes, re: Closing of
Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and
Alberta be received.
2. That the Township of Oro-Medonte support the Township of Frontenac
Islands' resolution re: Closing of Prison Farms in New Brunswick, Ontario,
Manitoba, Saskatchewan and Alberta.
3. And That The Honourable Rob Nicholson, Federal Justice Minister, Bruce
Stanton, M.P. Simcoe North, Garfield Dunlop, MPP, Simcoe North
and the Township of Frontenac be advised of Council's decision.
Carried.
12. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on November 4, 2009.
Motion No. C091112-10
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Committee of the Whole meeting held on
November 4, 2009 be received; and further that the recommendations therein be
adopted.
Carried.
b) Minutes of Recreation Technical Support Group meeting held on October 20,
2009.
Motion No. C091112-11
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Recreation Technical Support Group
meeting held on October 20, 2009 be received.
Carried.
Page 5 of 14
Council Meeting Minutes - November 12, 2009.
c) Minutes of Site Plan Control Technical Support Group meeting held on
November 3, 2009.
Motion No. C091112-12
Moved by Crawford, Seconded Evans
Be it resolved that the minutes of the Site Plan Control Technical Support Group
meeting held on November 3, 2009 be received.
Carried.
13. CONSENT AGENDA:
a) D.W. Bruce, Lieutenant Colonel, Commanding Officer, correspondence dated
October 12, 2009 re: Letter of Appreciation, Sam Steele Memorial event.
Staff Recommendation: Receipt.
b) Minutes of Orillia Public Library Board meeting held on September 23, 2009.
Staff Recommendation: Receipt.
c) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence
dated October 31, 2009, re: Lake Simcoe Region Conservation Authority's 2009
Water Conservation Award.
Staff Recommendation: Receipt.
d) Leah Wuttke, The Community Foundation of Orillia and Area, correspondence
dated November 4, 2009, re: Request to Proclaim November 13, 2009 Random
Act of Kindness Day.
Staff Recommendation: Receipt, Proclaim, Post on Website.
e) Correspondence re: Horseshoe Valley Paintball, 3193 Line 7 North:
(1) Dave Lalonde dated November 2, 2009.
(2) The Glen Morris Mercenaries paintball Team dated November 1, 2009.
(3) Tom Cunningham dated November 1, 2009.
(4) Connor McSherry dated November 1, 2009.
(5) Caroline Faris dated November 2, 2009.
(6) Randy Fetter dated November 1, 2009.
(7) Jocelyn Poulsen dated November 3, 2009.
(8) Brandon Corbeau, John Corbeau & Royan Corbeau dated November 3, 2009.
(9) D. Collyer dated November 2, 2009.
(10) Andrew Halstead dated November 2, 2009.
(11) Amanda Faris dated November 2, 2009.
(12) Glen Poulsen dated November 3, 2009.
(13) Eva Young dated November 5, 2009.
(14) Peter Barnes dated November 4, 2009.
(15) Paul Barnes dated November 4, 2009.
(16) Janet Metzger dated November 4, 2009.
(17) Richard Pereira dated November 2, 2009.
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Council Meeting Minutes -November 12, 2009.
(18) Mark Greatrix ddated November 4, 2009.
(19) Nathan Cadeau dated November 4, 2009.
(20) Spencer Coyne dated November 3, 2009.
(21) Terry Gilchrist dated November 5, 2009.
Addenda correspondence:
(22) Michael Price dated November 8, 2009.
(23) Logan Myers dated November 9, 2009.
(24) Dave Bosch dated November 8, 2009.
(25) Blair Maye dated November 12, 2009.
(26) Shane Bage dated November 11, 2009.
(27) Jim Purnell dated October 31, 2009.
Staff Recommendation: Receipt.
Motion No. C091112-13
Moved by Allison, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) D.W. Bruce, Lieutenant Colonel, Commanding Officer, correspondence dated
October 12, 2009 re: Letter of Appreciation, Sam Steele Memorial event.
Received.
b) Minutes of Orillia Public Library Board meeting held on September 23, 2009.
Received.
c) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence
dated October 31, 2009, re: Lake Simcoe Region Conservation Authority's 2009
Water Conservation Award.
Received.
d) Leah Wuttke, The Community Foundation of Orillia and Area, correspondence
dated November 4, 2009, re: Request to Proclaim November 13, 2009 Random Act of
Kindness Day.
Received, Proclaimed, Posted on Website.
e) Correspondence re: Horseshoe Valley Paintball, 3193 Line 7 North:
(1) Dave Lalonde dated November 2, 2009.
(2) The Glen Morris Mercenaries paintball Team dated November 1, 2009.
(3) Tom Cunningham dated November 1, 2009.
(4) Connor McSherry dated November 1, 2009.
(5) Caroline Faris dated November 2, 2009.
(6) Randy Fetter dated November 1, 2009.
(7) Jocelyn Poulsen dated November 3, 2009.
(8) Brandon Corbeau, John Corbeau & Royan Corbeau dated November 3, 2009.
(9) D. Collyer dated November 2, 2009.
(10) Andrew Halstead dated November 2, 2009.
(11) Amanda Faris dated November 2, 2009.
(12) Glen Poulsen dated November 3, 2009.
Page 7 of 14
Council Meeting Minutes -November 12, 2009.
(13) Eva Young dated November 5, 2009.
(14) Peter Barnes dated November 4, 2009.
(15) Paul Barnes dated November 4, 2009.
(16) Janet Metzger dated November 4, 2009.
(17) Richard Pereira dated November 2, 2009.
(18) Mark Greatrix ddated November 4, 2009.
(19) Nathan Cadeau dated November 4, 2009.
(20) Spencer Coyne dated November 3, 2009.
(21) Terry Gilchrist dated November 5, 2009.
(22) Michael Price datred November 8, 2009.
(23) Logan Myers dated November 9, 2009.
(24) Dave Bosch dated November 8, 2009.
(25) Blair Maye dated November 12, 2009.
(26) Shane Bage dated November 11, 2009.
(27) Jim Purnell dated October 31, 2009.
Received.
Carried.
14. COMMUNICATIONS:
a) Terry Horner, CAO/Clerk, Township of Mulmur, correspondence dated November
41 2009, re: Role and Responsibilities of Conservation Authorities.
This item is to be brought forward to the November 18, 2009 meeting.
b) Petition dated November 1, 2009, re: Horseshoe Valley Paintball.
Motion No. C091112-14
Moved by Evans, Seconded by Crawford
Be it resolved that the petition dated November 1, 2009, re: Horseshoe Valley
Paintball be received.
Carried.
c) Montgomery Childs, correspondence dated November 12, 2009, re: Horseshoe
Valley Paintball.
Motion No. C091112-15
Moved by Agnew, Seconded by Crawford
Be it resolved that the correspondence dated November 12, 2009 from
Montgomery Childs, re: Horseshoe Valley Paintball be received.
Carried.
Page 8 of 14
Council Meeting Minutes - November 12, 2009.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
a) Motion to go In-Camera
Motion No. C091112-16
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now go In Camera at 8:10 p.m. to discuss
Property, Personnel and Personal Matters.
Carried.
b) Motion to Rise and Report
Motion No. C091112-17
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise and Report from In Camera at 9: 52 p.m.
Carried.
c) Andria Leigh, Director of Development Services, re: Property Matter (TRY
Recycling).
Motion No. C091112-18
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential correspondendence and confidential verbal
information presented by Andria Leigh, Director of Development Services, re:
Property Matter (TRY Recycling) be received.
Carried.
Page 9 of 14
Council Meeting Minutes - November 12, 2009.
d) Robin Dunn, Chief Administrative Officer: re: Personnel Matter (Staffing update).
Motion No. C091112-19
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer re: Personnel Matter (Staffing Update) be received.
Carried.
e) Deputy Mayor Hough, re: Personal Matter (Media Coverage).
Motion No. C091112-20
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Deputy Mayor
Hough re: Personal Matter (Media Coverage) be received; and that staff proceed
as directed by Council.
Carried.
18. BY-LAWS:
a) By-law No. 2009-116 A By-law to Assume and Establish Highways Within
the Township of Oro-Medonte Plans 51 M-633, 51 M-
676, 51 M-723, 51 M-726, 51 M-807.
Motion No. C091112-21
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Assume and Establish Highways Within the
Township of Oro-Medonte Plans 51 M-633, 51 M-676, 51 M-723, 51 M-726, 51 M-
807 be introduced and read a first and second time and numbered By-Law No.
2009-116.
Carried.
That By-Law No. 2009-116 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes - November 12, 2009
b) By-Law No. 2009-147 A By-law to Repeal By-Law No. 2009-084, "A By-Law
to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township
of Oro-Medonte and Montgomery William Childs,
Tracey Elizabeth Childs described as lands as
follows: West Half of lot 2, Concession 8, Oro, Except
Part 1, 51R-31876, Oro-Medonte Being all of PIN
58532-0015 (LT) 3193 Line 7 North Roll # 4346-010-
003-35400 Township of Oro-Medonte, County of
Simcoe [third reading only, deferred from October 28,
2009 meeting].
Motion No. C091112-22
Moved by Evans, Seconded by Agnew
Be it resolved that a By-Law No. 2009-147 be read a third time and finally
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Recorded Vote Requested by Deputy Mayor Hough
Yea - Deputy Mayor Hough
Yea - Councillor Agnew
Yea - Councillor Allison
Yea - Councillor Coutanche
Yea - Councillor Crawford
Yea - Councillor Evans
Yea - Mayor H.S. Hughes
c) By-Law No. 2009-151 Being a By-law to Authorize the Execution of a
Subdivision Agreement between the Corporation of
the Township of Oro-Medonte and 2189952 Ontario
Ltd.
Motion No. C091112-23
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro-Medonte and
2189952 Ontario Ltd. be introduced and read a first and second time and
numbered By-Law No. 2009-151.
Carried.
That By-Law No. 2009-151 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
Page 11 of 14
Council Meeting Minutes - November 12, 2009.
f) By-law No. 2009-156 Being a By-law to Repeal By-law 2008-106 and
Authorize the Execution of a Subdivision Agreement
between The Corporation of the Township of Oro-
Medonte and Moss Development Ltd. described as
lands as follows: Part of Lot 11, Concession 2 E. P. R.
and Part of the Original Road Allowance Between
Lots 11 &'A', Concession 2 as closed by By-law
Oro18994 being Part 2, 51 R-2282, except Parts 1, 2,
51 R-26026 and Part 1, 51 R-35600, T/W R0487177,
being all of PIN #58544-0140 (Lt) Township of Oro-
Medonte (Geographic Township of Oro), County of
Simcoe [Schedule to be distributed at meeting].
Motion No. C091112-26
Moved by Agnew, Seconded by Evans
Be it resolved that a By-law to Repeal By-law 2008-106 and Authorize the
Execution of a Subdivision Agreement between The Corporation of the Township
of Oro-Medonte and Moss Development Ltd. described as lands as follows: Part
of Lot 11, Concession 2 E. P. R. and Part of the Original Road Allowance
Between Lots 11 &'A', Concession 2 as closed by By-law Oro18994 being Part
2, 51 R-2282, except Parts 1, 2, 51 R-26026 and Part 1, 51 R-35600, T/W
R0487177, being all of PIN #58544-0140 (Lt) Township of Oro-Medonte
(Geographic Township of Oro), County of Simcoe be introduced and read a first
and second time and numbered By-Law No. 2009-156.
Carried.
That By-Law No. 2009-156 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes -November 12, 2009.
19. CONFIRMATION BY-LAW
a) Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Thursday, November 12, 2009.
Motion No. C091112-27
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Thursday, November 12, 2009 be introduced and read a first and second
time and numbered By-Law No. 2009-150.
Carried.
That By-Law No. 2009-150 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
a) Motion for Adjournment.
Motion No. C091112-28
Moved by Evans, Seconded by Agnew
Be it resolved that we do now adjourn at 10:15 p.m.
Carried.
C rk, J. D u Irwin
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