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02 01 1988 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, FEBRUARY 1, 1988 - COUNCIL CHAMBERS NINETY-SECOND MEETING 1985-88 COUNCIL Council met this evening pursuant to adjournment at 7:40 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve Thelma Halfacre Councillor David Burton Councillor David Caldwell Councillor Robert Swerdon e Also present were: Mr. Ron Watkin, Ms. Holly Spacek, Mr. Roy Hastings, Mr. Dale Fraser, Mr. John Van Campen, and two members of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. Disclosure and Declaration of Conflict of Interest None declared. (a) 2. Consent Agenda (b) (c) (d) (e) (f) (g) 3. . Ministry of Natural Resources re: Licence to Operate Gravel Mrs. Fran Snell, Confidential Enforcement Eleanor E. Patterson, Ministry of the Solicitor General re: Receipt of J.E.P.P. Application Debbie Coxworth, Allstate Insurance Company, Confidential correspondence re: Insurance Claims R. Jenkins, Sales Representative, General Chemical re: O.G.R.A. Convention February 21 - 24, 1988 Ontario Municipal Board re: Appeal by Liberto Simone A27/87, withdrawn Salvation Army re: request for grant to Stewart Construction Pit Correspondence re: By-law Deputations: II d II Reeve Robert E. Drury asked those I, present if anyone had any comments il or concerns with regards to '\' proposed By-law 88-14, Being a By-law to Stop Up, Close and Sell II Part of a Road Allowance in Concess~pn 14, being Block C, Plan 1316. The 1\ Reeve asked twice of those present \1 if they had any comments; no one II in the audience indicated that they i had any comments on the proposed II by-law. I Note: Councillor David Caldwell and the Clerk noted that Mr. Robert Livs y, the adjacent land owner to Block C, Plan 1316 had advised Mr. Caldwell that he was against the sale of the land mainly because of anticipated drainage problems. (a) 8:05 p.m. 4. Reports of Municipal Officers (a) Fred Haughton, Road Superintetldent Report re: Snow Removal, Oro Memorial Park and Shelswell Park (b) Fred Haughton, Road Superintendent Report re: Land Pesticide Symposium - 2 - 4. ( Cont ' d. ) (c) Robert W. Small, Administrator/Clerk, Confidential Report re: 1988 wages, Council and Staff. (d) Robert W. Small, Administrator/Clerk and Fred Haughton, Road Superintendent, Confidential Report re: Engineering Services for the Township of Oro. 5. (a) (b) (c) e (d) 6. (a) (b) (c) Communications Minister of Municipal Affairs re: I.M.A. Program Minister of Municipal Affairs re: Repealing of Paragraph 152 of Section 210 of the Municipal Act H. Robert Barlow re: garbage complaint County of Simcoe, Special Services Department re: County Recreation Bonspiel Saturday, March 5, 1988. Other Business Deputy Reeve Thelma Halfacre advised Council that on numerous occasions there had been at least three stray dogs observed in the area of her residence and requested the Animal Control/By-law Enforcement Officer to investigate the situation and further reported that she had been advised by residents in the area that this had been a reoccurring situation over the past number of weeks. Council directed the Administrator/Clerk to have the Solicitor report on the present status of a unopened road allowance (6th Line) that borders the original Sugarbush Development Phase 1 and 2. I Council requested the Administrator/Clerk to direct the I Road Superintendent to prepare a Press Release with regard" to the present conditions of the Township roads for insertion into both the Orillia and Barrie newspapers. I I I I I I II II I II l\ II II " n II Motion No. 1 Moved by Burton, seconded by Swerdon Be it resolved that the minutes of the Regular Meeting held Monday, January 18, 1988 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Halfacre, seconded by Caldwell Be it resolved that the minutes of the Special Meeting of Council held Tuesday, January 19, 1988 be adopted as printed and circulated. Carried. Motion No. 3 e Moved by Halfacre, seconded by Caldwell Be it resolved that the accounts as presented for the period ending Monday, February 1, 1988 in the amount of $97,866.24 plus payroll for the period ending January 28, 1988 in the amount of $22,754.93 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 4 Moved by Swerdon, seconded by Burton Be it resolved that the road expenditur~s for the period ending February 1, 1988 be accepted as presented and further the Treasur r be authorized to issue cheques in the amount of $43,390.12. Carried. - 3 - Motion No. 5 Moved by Caldwell, seconded by Halfacre Be it resolved that the recommendations listed on the Consent Agenda, Item No. 5 be approved. Carried. Motion No. 6 Moved by Burton, seconded by Swerdon Be it resolved that the Report from Road Superintendent Fred Haughton with regards to snow removal at Oro Memorial Park and Shelswell Park be received and adopted. Carried. e Motion No. 7 Moved by Caldwell, seconded by Burton Be it resolved that the Report from Road Superintendent Fred Haughton concerning land pesticide symposium be received and adopted and further that Mr. Robert James, Animal Control/ By-law Enforcement Officer be allowed to attend the above noted symposium. Recorded vote requested by Councillor Caldwell: Deputy Reeve Halfacre Councillor Caldwell Councillor Swerdon Councillor Burton Reeve Drury nay yea nay nay yea Motion De Motion No. 8 Moved by Halfacre, seconded by Caldwell Be it resolved that the Confidential Report from Robert w. Small, Administrator/Clerk concerning the 1988 remuneration and expenses for members of staff and Council be received and adopted. Recorded vote requested by Councillor Burton: Reeve Drury Councillor Burton Councillor Caldwell Councillor Swerdon Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 9 Moved by Swerdon, seconded by Halfacre I- Be it resolved that the Road Superintendent attend the Land Pe~icide Symposium in March, 1988. Carried. Motion No. 10 Moved by Burton, seconded by Swerdon Be it resolved that the Corporation of the Township for two I.M.A. students in the following categories the following time periods: (a) a planning student; winter of 1988; and (b) a law student; during the summer of 1988. of Oro apply during Carried. Motion No. 11 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk advise the Minister of Municipal Affairs that the Corporation of the Township of Oro has no objection to the proclamation for a repeal of paragraph 152 of Section 210 of the Municipal Act. Carried. - 4 - Motion No. 12 Moved by Halfacre, seconded by Caldwell Be it resolved that the correspondence from Mr. H. Robert Barlow be referred to Mr. Maurice Truax and further Mr. Truax advise Council as to how this complaint has been resolved prior to the February 15, 1988 meeting of Council. Carried. Motion No. 13 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk register two teams for the County of Simcoe Recreation Bonspiel to be held in penetang on Saturday, March 5, 1988. Carried. e Motion No. 14 Moved by Swerdon, seconded by Burton Be it resolved that the minutes of the first meeting of the Oro Township Committee of Adjustment Meeting held Tuesday, January 19, 1988 be received. Carried. Motion No. 15 Moved by Caldwell, seconded by Halfacre Be it resolved that Report No. 88-2 Committee of the Whole Meeting held on Monday, January 25, 1988 be adopted as printed and circulated. Carried. Motion No. 16 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Provide for the Regulating of Parking in Certain Defined Areas within the Township of Oro be introduced and read a first and second time and numbered By-law No. 88-11. Carried. That By-law No. 88-11 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 17 e Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Provide for the Remuneration and Expenses to Members of Council for its Appointees to Local Boards and Committees and Expenses for Employees be introduced and read a first and second time and numbered By-law No. 88-12. Carried. That By-law No. 88-12 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Councillor Burton Councillor Caldwell Reeve Drury Councillor Swerdon Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 18 Moved by Halfacre, seconded by Caldwe]1 Be it resolved that a By-law to Appoint and Reappoint Certain Municipal Officers and Employees and to Provide for the Remuneration of Employees be introduced and read a first and second time and numbered By-law No. 88-13. Carried. - 5 - ~ That By-law No. 88-13 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Caldwell: Reeve Drury Deputy Reeve Halfacre Councillor Caldwell Councillor Swerdon Councillor Burton yea yea yea yea yea Carried. Motion No. 19 Moved by Burton, seconded by Swerdon e Be it resolved that a By-law to Stop Up, Close and Sell Part of a Road Allowance in Concession 14, being Block C, Plan 1316 be introduced and read a first and second time and numbered By-law No. 88-14. Carried. That By-law No. 88-14 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Councillor Burton: Reeve Drury Councillor Caldwell Councillor Burton Councillor Swerdon Deputy Reeve Halfacre yea yea yea yea yea Carried. Motion No. 20 Moved by Burton, seconded by Swerdon Be it resolved that the Council of the Corporation of the Township of Oro direct the Clerk/Administrator to advise the Ministry of Municipal Affairs that our concerns regarding parkland have been resolved and thus the revised Draft Plans for Phase 1 and 2 (which show a revised lot layout and parkland Block in Phase 1 43T-87028, Revision 1, 22 December 1987) appear suitable for draft approval. The 5% parkland requirement for these phases is being provided by Block D and a portion of a 15.2 acre parcel of land located in Lot 1, Concession V. The particulars with respect to parkland will be addressed in the Subdivision Agreement with any surplus parkland being credited to future phases in Horseshoe Highlands. Carried. Motion No. 21 e Moved by Caldwell, seconded by Halfacre Be it resolved that the Council of the Corporation of the Township of Oro concur with the phasing of the Sugarbush Phase 3 Development providing that: (a) Each Phase is covered by a Separate Subdivision Agreement; (b) Phase 1 includes the construction and the upgrading of the 6th Line Road from Horseshoe Valley Road to Huron Woods Drive; (c) Parkland or cash-in-lieu of parkland will be provided for each phase separately in conjunction with each agreerne t. In addition, Council is concerned with the construction and I appearance of many driveways constructed in original Phases 1 and 2 andrequest that these be properly constructed. Finally it is suggested that Lot 25 in Phase 1 be relocated to Phase 2 in order to avoid the construction of a temporary cul-de-sac. Carried. Motion No. 22 Moved by Burton, seconded by Swerdon Be it resolved that Council go into Committee of the Whole @ 9:10 p.m. Carried. - 6 - v" Motion No. 23 Moved by Swerdon, seconded by Burton Be it resolved that Council now rise and report from Committee of ~he Whole @ 9:35 p.m. Carried. Motion No. 24 Moved by Halfacre, seconded by Caldwell e Be it resolved that the Estate of Stewart Johnston be advised of Council's decision in that Council supported the Committee of Adjustment decision as Council has no authority to change the decision or its conditions without appealing to the ontariol Municipal Board and we understand that this appeal period I, has lapsed. C . d :'1 arr~e. I I Motion No. 25 Moved by Burton, seconded by Swerdon Be it resolved that the Report from Fred Haughton, Road Superintendent and Robert W. Small, Administrator/Clerk concerning Confidential Report on the Township of Oro Engineeri g Services be received. Carried. Motion No. 26 Moved by Burton, seconded by Swerdon e Be it resolved that the Corporation of the Township of Oro would consider an Offer to Purchase from Mr. John Van Campen for Blocks Band C, Registered Plan 1316 subject to the I abutting owner of Block C, Plan 1316 being given the opportunit~ to purchase the said property and responding prior to I February 15, 1988 and further the Township Solicitor comment I on this offer and compliance with the legal road closing I procedures. I I I I II II I, II I, 1\ II II II \1 I' Recorded vote requested by Councillor Burton: Councillor Burton Councillor Swerdon Reeve Drury Deputy Reeve Halfacre Councillor Caldwell yea yea yea yea yea Carried. Motion No. 27 Moved by Caldwell, seconded by Halfacre Be it resolved that Resolution No. 17 of the Council Meeting held on Monday, January 4, 1988 is hereby repealed and further, that this be noted in the January 4, 1988 minutes. Carried. Motion No. 28 Moved by Caldwell, seconded by Halfacre Be it resolved that the Administrator/Clerk prepare the appropriate by-law to have the following Engineering Consulting Firms serve as the Township of Oro's Engineers: Ainley and Associates (Barrie) and R.G. Robinson & Associates (Barrie). Carried Unanimously. Motion No. 29 Moved by Swerdon, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 88-15. Carried. - 7 - .' That By-law No. 88-15 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 30 Moved by Burton, seconded by Swerdon Be it resolved that Council now adjourn @ 9:56 p.m. Carried. Re&:1t (: Drc;f~ &fP'~.!/ Clerk Robert W. Small e e