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04 17 1990 Council Minutes ". , 'I . THE CORPORATION OF THE TOWNSHIP OF ORO TUESDAY, APRIL 17, 1990 @ 7:40 P.M. - COUNCIL CHAMBERS NINETY-FIRST MEETING 1988-1991 COUNCIL Council met this evening pursuant to adjournment @ 7:40 p.m. with t following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Allan Johnson Absent: Councillor David Burton Also Present Were: Mr. Stephen Woodrow, Mr. Ted Beaton, Mr. and Mrs. Darby, Mr. John Hare, Mr. Peter wigham, Mr and Mrs. E. Fleming and One Member of the Press Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None Declared. 2. CONSENT AGENDA: (a) Town of Penetanguishene re: Submission to Simcoe County Study Committee; (b) J.A.J. Knox, Letter to D. White re: Horseshoe Highlands, Phase 2; (c) Alfred Dick, Solicitor, Letter to D. White re: Road Closing between Concession 6 & 7; (d) M.O.E. re: Mandatory Certification for Water and Wastewater Utility Operators; (e) Buffi Woronka re: Council Procedure and Oro Lea Hall's request re: Community Work; (f) Elaine Simpson, York-Simcoe Jersey Club re: Thank you Letter for Township Support for Canadian Jersey Convention 1990; (g) Harold H. Wright, Solicitor, re: Notice of O.M.B. Hearing re: Seeley and Arnill Aggregate Application for an Aggregate Extraction Licence; (h) County of Simcoe, Clerks Office re: Report No.7 of Protection and Reforestation Committee with regards to FirelRescue Radio Communications Study; (i) Ellwood McLaughlin re: Buffalo Springs; (j) Oro Township Horticultural Society re: Building Infraction Bass Lake 3. DEPUTATIONS: None. 4. REPORTS OF MUNICIPAL OFFICERS: (a) Ron Kolbe, C.B.O. Memo re: Permission to attend a Wood/Gas Forum/90 to be held on May 28, 1990; (b) Robert W. Small, AdministratorlClerk, Memo re: Amended Site Plan Control Requirements and Information; (c) Fire Chief Paul Eenhoorn re: Fire Chiefs Conference i I - 2 - 5. COMMUNICATIONS: (a) Paul Kelland re: Request to appear before Council with regards to a Site Plan Change, West Half Lot 20, Concession 3; (b) Brian and Brenda Hobson, re: A request to appear before Council with regards to a Drainage Problem, Lot 56, Concession 6, Plan 807; (c) Northwest Oro Ratepayers Association re: Earth Day and Composting; (d) Evelyn Perdue, re: Compost bins; (e) J.A.J. Knox re: Horseshoe Highlands, Phase 4A Street Names; (f) Frank Cowan Company Ltd. and Gerry Bruce re: Hardwood Hills Biathlon; (g) Alfred Dick, Solicitor re: Confidential Correspondence re: Road Closing between Concession 6 & 7 (Sugarbush); (h) County of Simcoe Library Co-operative re: Annual General Meeting: (i) County of Simcoe Library Co-operative re: Ontario Public Strategic Plan; (j) Mr. & Mrs. E. Beaton re: Information with regard to Township Roads and their use by Gravel Trucks; (k) Skelton Brumwell re: SimOro Golf Links, O.P.A. No. 40; (1) Ian J. Rowe, Solicitor, re: Confidential Correspondence re: Part Lot 19, Concession 9, (Peck); (m) Paul M. Feldman, Solicitor re: Confidential Correspondence, re: Fol tynski (Part Lot 4, Concession 13); (n) Winfull Properties Inc. re: Confidential Correspondence, Letter of Credit; (0) Winfull Properties Inc. re: Confidential Correspondence, Concerning Notice of Intention to Proceed with Closing and Road Construction. MOTION NO. 1 Moved by Johnson, seconded by Crawford Be it resolved that the minutes of the Special Public Information Meeting held Tuesday, March 27, 1990, (Buffalo Springs) be adopted as printed and circulated. Carried. MOTION NO. 2 Moved by Crawford, seconded by Caldwell Be it resolved that the minutes of the Special Public Meeting held Monday, April 2, 1990, (Lauder) be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Caldwell, seconded by Crawford Be it resolved that the Minutes of the Regular Meeting of Council held Monday, April 2, 1990, be adopted as printed and circulated. Carried. MOTION NO. 4 Moved by Caldwell, seconded by Johnson Be it resolved that the accounts presented for the period ending Tuesday, April 17, 1990, in the amount of $148,998.40, plus payroll for the period ending April 5, 1990, in the amount of $25,573.38, in accordance with the computer print-out presented to Council, be approved for payment. Carried. - 3 - MOTION NO. 5 Moved by Crawford, seconded by Johnson Be it resolved that the Roads Expenditures for the period ending Tuesday, April 17, 1990, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $76,845.50. Carried. MOTION NO. 6 Moved by Caldwell, seconded by Johnson Be it resolved that the Recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. MOTION NO. 7 Moved by Crawford, seconded by Caldwell Be it resolved that the Memo from Ron Kolbe, Chief Building Official, re: the attendance of the Chief Building Official and Fire Chief at a WoodlGas Forum/90 to be held Monday, May 28, 1990, be received, and further, the Fire Chief and Chief Building Official be allowed to attend this Seminar at a cost of $75.00 each. Carried. NO. 8 by Caldwell, seconded by Johnson e it resolved that the Memo from Robert W. Small, dministratorlClerk, re: Sight Plan Control uidelines, be received, and his recommendation adopted. Carried. 9 by Caldwell, seconded by Johnson e it resolved that the Report from Fire Chief Paul Eenhoorn, with regards to his attendance t the Fire Chiefs Conference, be received, and further, the Fire Chief be permitted to attend the conference in Kitchener to be held from pril 29th to May 4th, 1990. Carried. 10 by Crawford, seconded by Johnson e it resolved that the correspondence from r. Paul Kelland, requesting a deputation efore Council with regards to a Site Plan hange on the West Half of Lot 20, Concession 3, e received, and referred to the Township lanning Consultant for a report, and further, he AdministratorlClerk is hereby authorized to lace Mr. Kelland on a future Committee of the hole and lor Council Meeting once the report as been received from the Planning Consultant. Carried. - 4 - MOTION NO. 11 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from Brian and Brenda Hobson with regards to their request to appear before Council with regards to a drainage problem on Lot 56, Concession 6, Plan 807, be received, and further, the Administrator/Clerk, is hereby authorized to have Mr. and Mrs. Hobson appear before a future Committee andlor Council Meeting, and further, the Public Services Administrator and Chief Building Official are to be present at this meeting. Carried. MOTION NO. 12 Moved by Johnson, seconded by Crawford Be it resolved that the correspondence from the Northwest Oro Ratepayers Association with regards to the endorsement of Earth Day and the Municipality's participation in composting projects, be received, and further, the Corporation of the Township of Oro supports this concept, and further, the Administratorl Clerk is hereby directed to prepare a report on the availability of compost bins for its residents and any grants that may be available from the Ministry of the Environment for this project. Carried. MOTION NO. 13 Moved by Caldwell, seconded by Johnson Be it resolved that the correspondence from Evelyn Perdue with regards to compost bins, be received, and further, the Administratorl Clerk, is to advise Ms. Perdue that the municipality is looking into making these bins available to the residents of Oro. Carried. MOTION NO. 14 Moved by Caldwell, seconded by Johnson Be it resolved that the correspondence from Knox, Martin, Kretch Limited, re Horseshoe Highlands, Phase 4A Street Names, be received, and further, this correspondence be referred to the Public Services Administrator and Township Planning Consultant for a review and a report back to Council. Carried. MOTION NO. 15 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from Frank Cowan Company Limited and Gerry Bruce of Weston Ontario, re: Hardwood Hills Biathlon, be received, and further, the Corporation of the Township of Oro advise Mr. Bruce that the Corporation endorses this event. Carried. - 5 - MOTION NO. 16 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Correspondence from Alfred W. J. Dick, Solicitor, re: Township of Oro Road Closing, Concession 6 & 7, (Sugarbush) be received, and further, Mr. Dick be invited to a future Committee of the Whole Meeting to review the above closings with Council, and further, the Corporation of the Township of Oro has no objection to 'Mr. Dick's request of Mr. Sernas to forward a retainer to the municipality in order that the municipality may pay Mr. Dick's account. Carried. MOTION NO. 17 Moved by Caldwell, seconded by Johnson Be it resolved that the correspondence from the County of Simcoe Library Co-operative with regards to the County of Simcoe Library Co-operative Annual General Meeting, be received, and further, the Administratorl Clerk advise the County of Simcoe Library Co-operative that the following member of Council will be attending the above noted meeting and is hereby authorized to cast the municipality's eligible votes: David Caldwell or alternate Alastair Crawford Carried. MOTION NO. 18 Moved by Caldwell, seconded by Johnson Be it resolved that the correspondence from the County of Simcoe Library Co-operative with regards to the Ontario Public Library Strategy Plan Meeting to be held on April 25th, 1990, be received, and further, the AdministratorlClerk, is to advise the County of Simcoe Library Co-operative that the following members of Council will attend the above noted meeting: David Caldwell or alternate Alastair Crawford Carried. MOTION NO. 19 Moved by Crawford, seconded by Johnson Be it resolved that the correspondence from Mr. and Mrs. E. Beaton, with regards to the re- construction of certain Township Roads and their use by the Aggregate Industry, be received, and further, the AdministratorlClerk is hereby directed by Council to advise Mr. and Mrs. Beaton that the information they have requested is not available as the discussions are in the initial stages between the Township, the Aggregate Owners and Operators and the various levels of government. Carried. MOTION NO. 20 Moved by Johnson, seconded by Caldwell Be it resolved that the correspondence from Skelton Brumwell and Associates Incorporated re: Simoro Golf Links O.P.A. No. 40 and the attached correspondence from the Ministry of Transportation and revised plan, be received, and referred to the Township's Planning Consultant, Mr. Ron Watkin for a report back to Council. Carried. - 6 - MOTION NO. 21 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential Correspondence from Ian J. Rowe, re: Part of Lot 19, Concession 9, (Peck Rezoning) be referred to the Township Solicitor, David S. White and Township Planning Consultant, Ron Watkin, for a report back to Council. Carried. MOTION NO. 22 Moved by Crawford, seconded by Johnson Be it resolved that the Confidential Correspondence from Paul M. Feldman, Solicitor, re: Peter John Foltynski, Part Lot 4, Concession 13, Township of Oro, be received, and further, the Administratorl Clerk is hereby directed to advise the Township Solicitor, Michael Shain, that the municipality wishes to proceed with its action against this building infraction, at the earliest possible date. Recorded Vote requested by Deputy Reeve Caldwell Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Carried. MOTION NO. 23 Moved by Crawford, seconded by Johnson Be it resolved that the Confidential Correspondence from Winfull Properties Incorporation re: Letter of Credit and Notice of Intention to Proceed with Closing and Road Construction, be referred to the Township Solicitor David White and the Township Engineer, Mr. R. G. Robinson, for a report back to Council. Carried. MOTION NO. 24 Moved by Caldwell, seconded by Johnson Be it resolved that the Minutes of the Oro Community Centres Parks and Recreation Committee Meeting held Thursday, April 5, 1990, be adopted as printed, circulated and amended. Carried. MOTION NO. 25 Moved by Crawford, seconded by Caldwell Be it resolved that Report No. 90-10 of the Committee of the Whole Meeting held on Monday, April 9, 1990, and the recommendations contained therein, be adopted as printed and circulated. Carried. MOTION NO. 26 Moved by Crawford, seconded by Caldwell Be it resolved that the Council of the Corporation of the Township of Oro does not wish to charge Oro Residents for the Use of Oro Memorial Park. Carried. I < ' - 7 - MOTION NO. 27 Moved by Crawford, seconded by Johnson Be it resolved that the Deputy Clerk, Beth Oosthuizen, be directed to write a letter responding to Mr. Bartholomew's letter from the Oro District Lions Club with regards to the Township's No Smoking By-Law. Carried. MOTION NO. 28 Moved by Crawford, seconded by Johnson Be it resolved that the fee for non-residents use of Oro Memorial Park, be set at $10.00 per vehicle. Carried. MOTION NO. 29 Moved by Caldwell, seconded by Johnson Be it resolved that Pat Harwood, Parks and Recreation Supervisor, be authorized to order 1000 stickers in blue, in the same style that was used in previous years. Carried. MOTION NO. 30 Moved by Caldwell, seconded by Johnson Be it resolved that the Township charge a nominal fee to any user group of the Ball Diamond at the Sports Complex at $2.00 per hour; this charge is to apply to all groups using the Ball Diamond after 6:00 p.m. and is intended to off set the cost of light, maintenance and power. Carried. MOTION NO. 31 Moved by Crawford, seconded by Caldwell Be it resolved that a $200.00 damage deposit be collected from all Sports Leagues using the Ball Diamond, and further, the league president is to be responsible for all the actions of his group, and further, keys to power source building and to two dressing rooms are to be picked up from the Parks and Recreation Supervisor and returned in person or through a drop box, no later than midnight when the facility is to be closed; and further, all leagues using the Ball Diamond will be subject to a probationary period of one month. Carried. MOTION NO. 32 Moved by Caldwell, seconded by Johnson Be it resolved that the Rental Contract, as amended, be approved as submitted. Carried. MOTION NO. 33 Moved by Johnson, seconded by Crawford Be it resolved that the existing fence at Shanty Bay be removed at a cost of $300.00 by Frost Fence of Elmvale. Carried. ',-[ , - 8 - MOTION NO. 34 Moved by Caldwell, seconded by Crawford Be it resolved that the Corporation of the Township of Oro hire Frost Fence from Elmvale to construct a six foot fence at the Shanty Bay Ball Diamond, as per their quotation received. Carried. MOTION NO. 35 Moved by Crawford, seconded by Johnson Be it resolved that the Draft Tournament Policies be amended as follows: (a) Paragraph 2; "Last Day" be changed to "First Day" and the words "30 days" be changed to read "60 days". (b) Paragraph 3; "renter". the word "rental" be changed to read (c) Under Cancellation Policies the words "14 days", be changed to read "30 days" in two places; and further, that these policies apply to all groups booking tournaments. Carried. MOTION NO. 36 Moved by Crawford, seconded by Johnson Be it resolved that the Corporation of the Township of Oro purchase one (1) five pound fire extinguisher and vehicle bracket for the Arena. Carried. MOTION NO. 37 Moved by Caldwell, seconded by Johnson Be it resolved that the Council of the Corporation of the Township of Oro authorizes Provincial Floor Services to refinish the Arena Community Hall Banquet Floor at a cost of $2438. Carried. MOTION NO. 38 Moved by Johnson, seconded by Crawford Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 90-52. Carried. That By-Law No. 90-52 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 39 Moved by Johnson, seconded by Caldwell Be it resolved that we do now adjourn @ 8:35 p.m. Carried. U/- ~fi&-- Reev~Robert E. Dru at:::~g4 C erk obert W. Small